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Home My Public Portal About2015-07-061 REGULAR COUNCIL MEETING, JULY 6, 2015 CALL TO ORDER The Regular Council Meeting of July 6, 2015, was convened at 6:00 P.M. by Mayor Carrie Tergin. ROLL CALL The following Council Members were present for the roll call: Present: Branch, Costales, Graham, Henry, Hussey, Prather, Schreiber, Scrivner, and Ward Absent: *Mihalevich (arrived at 6:04 P.M.) A quorum was declared present. ADOPTION OF THE AGENDA A motion was made by Councilman Graham, seconded by Councilman Henry, to adopt the agenda as published. The motion was approved unanimously. MISCELLANEOUS AGENDA ITEMS Mayor Tergin introduced Lincoln University student Jonathan Jackson who will be attending Council meetings as the LU Council liaison. Mr. Jackson will be a non -voting participant in Council discussions, and will be available to answer questions about issues related to Lincoln. *Councilman Mihalevich arrived at this point in the meeting (6:04 P.M.) during the introduction of Mr. Jackson. Mayor Tergin recognized Boy Scouts in the audience and asked each Scout to introduce himself and identify his Troop. Scouts were present from Trinity Lutheran Troop 8 and Lewis and Clark Troop 11. The Mayor thanked them for attending the meeting and wished them well in their Scouting endeavors. Fire Chief Matt Schofield introduced the following new hires and promotions to the Jefferson City Fire Department: 2 REGULAR COUNCIL MEETING, JULY 6, 2015 Jay Niemeyer, Assistant Chief Phil McKee, Fire Captain Josh Young, Fire Driver Jack Reilly, Probationary Firefighter Mayor Tergin congratulated the Fire Department members and thanked them for their service to the community. PUBLIC HEARINGS There were no public hearings scheduled for this meeting. APPOINTMENTS BY THE MAYOR Mayor Tergin recommended the following appointments to City Boards and Commissions: A motion was made by Councilman Hussey to approve the appointments as presented, seconded by Councilman Graham, and approved unanimously. PRESENTATIONS FROM STAFF, CONSULTANTS, AND INVITED GUESTS Parks, Recreation, and Forestry Director Bill Lockwood introduced the following staff who serve as lifeguards at the Riverside Pool and described an event in which their efforts resulted in saving the life of a swimmer on June 21, 2015. Cayce Heiberger, Lifeguard Spencer Wolf, Lifeguard Sam Dudenhoeffer, Lifeguard Board or Commission Appointment Expires Term Status Cultural Arts Commission: Casey Osterkamp Suzanne Luther Mar 2018 Mar 2017 PARTIAL PARTIAL Cemetery Resources Board Tim Theroff June 2017 PARTIAL 3 REGULAR COUNCIL MEETING, JULY 6, 2015 Audrey Kruse, Pool Manager Following Mr. Lockwood’s presentation, Mayor Tergin presented each with a letter of commendation from the Mayor and a City Coin, and the audience showed their gratitude with a standing ovation. Parks, Recreation, and Forestry Director Bill Lockwood made a brief status report on the ongoing discussions and progress with Lincoln University on the multipu rpose building project. He distributed a handout and briefly discussed the figures contained in the handout and answered questions asked by the Council. City Administrator Steve Crowell announced that the City had been awarded the GFOA Budget Award and introduced Finance and I.T. Director Bill Betts to make comments. Mr. Betts thanked City staff for their joint efforts in producing and compiling the data required to apply for the award, and introduced Chief Accountant Shiela Pearre and Auditor Joan Imhoff who were the two Finance staff persons chiefly responsible for accumulating and organizing the data. Mayor Tergin congratulated City staff for this prestigious accomplishment. Mr. Michael Shellman and Ms. Nancy Thompson, members of the City’s Cemetery Resources Board were present to give a report on the Board’s accomplishments over the past year. Mr. Shellman made an overhead visual presentation. Mayor Tergin thanked them for their efforts and service to the City as volunteers on this Board. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF Mayor Tergin thanked everyone who recently participated in the Salute to America activities to make the overall event a success, including the staff of several City Department. Mayor Tergin announced an event in celebration of the Columbia Regional Airport to which the City was invited because of their willingness to assist in the success of the airport. Mayor Tergin stated that several residents of the Meadows by the Club subdivision had contacted the City requesting to voluntarily annex into the City. She recomme nded that the Annexation Committee of all ten Council Members consider holding a meeting in the near future to discuss the issue. A meeting time and date will be discussed and announced when it is finalized. Mayor Tergin thanked the Girl Scouts and anyone else who had made the Green Berry Acres property acquisition possible. As soon as Parks and Recreation has the property available for public use, the public will be made aware that citizens may begin reserving and using the facilities. 4 REGULAR COUNCIL MEETING, JULY 6, 2015 Mayor Tergin announced the August 1, 2015, “Piccadilly in White” event and stated that the Council Members had been invited to attend that event. More information about the event can be found on the Downtown Jefferson City website. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS Mr. Mark Joersz made a presentation regarding Bill 2015 -25 (contract for Basin 12 upgrades) and distributed a handout containing information included in his presentation regarding the City’s selection of the pipe used for that project. CONSENT AGENDA The following items were brought before the Council for approval by Consent: a. Minutes of City Council Meetings: June 15, 2015 b. Accepting $51,112.00 Sole Source Bid SS2814 from Ozonia North America, LLC, for the Purchase of UV Bulbs and Appurtenances for Public Works – Wastewater c. Accepting $51,528.41 Engineering Contract Change Order No. 4 with Bartlett & West, Inc., for Basin 5 & 6 Relief Sewers, Wastewater d. Accepting $128,126.40 Section 5310 Grant for Handi-wheels buses – Transit e. Accepting $11,100 MoDOT State Operating Grant – Transit f. Permissive Use of Right-of-Way for Retaining Wall at 619 Capitol Avenue Councilman Costales made a motion to approve the Consent Agenda as presented, seconded by Councilman Henry, and approved unanimously. BILLS INTRODUCED 2015-19, sponsored by Councilman Graham, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING CHAPTER 35, THE ZONING CODE, PERTAINING TO FUNERAL ARRANGEMENT SERVICE OFFICES. 5 REGULAR COUNCIL MEETING, JULY 6, 2015 2015-20, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A REVISED MEMORANDUM OF UNDERSTANDING AND BYLAW INTERGOVERNMENTAL AGREEMENT WITH THE CAPITAL AREA METROPOLITAN PLANNING ORGANIZATION (CAMPO). 2015-21, sponsored by Councilman Graham, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ESTABLISHING THE NAME OF AMEREN DRIVE FOR A PRIVATE STREET LOCATED OFF OF RETENTION ROAD AT THE IKE SKELTON TRAINING SITE 2015-22, sponsored by Councilman Graham, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING SECTION 19-401, (MOTOR VEHICLES AND TRAFFIC), SCHEDULE (U), (SCHOOL BUS LOADING ZONES, SCHOOL ZONES, PARKING LOTS, ETC.), SUBPARAGRAPH (A), OF THE CODE OF THE CITY OF JEFFERSON, PERTAINING TO A PORTION OF LAFAYETTE STREET. 2015-23, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $1,178,353.54 AGREEMENT WITH JEFFERSON ASPHALT COMPANY FOR THE 2015 MILL AND OVERLAY PROJECT. 2015-24, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ACCEPTING RIGHT-OF-WAY FROM THE STONERIDGE TRANSPORTATION DEVELOPMENT DISTRICT. 2015-25, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $2,816,590.00 AGREEMENT WITH HUTCHINS TELECOM, LLC, FOR THE BASIN 12 RELIEF SEWER PROJECT. 2015-26, sponsored by Councilman Scrivner, entitled: 6 REGULAR COUNCIL MEETING, JULY 6, 2015 AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, PERTAINING TO STORMWATER / FLOODPLAIN MANAGEMENT. 2015-27, sponsored by Councilman Scrivner, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $375,000.00 AGREEMENT WITH CONTINENTAL COMMERCIAL PRODUCTS, LLC (“CCP”). Councilman Henry requested that the rules be suspended and Bill 2015 -27 placed on final passage. There were no objections to the request to suspend the rules. Bill 2015-27 was then read second and third times by title, placed on final passage, and passed by the following vote as Ordinance No. 15410: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Scrivner, and Ward Nay: None 2015-28, sponsored by Councilman Branch, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AMENDING THE 2014-2015 BUDGET OF THE CITY OF JEFFERSON, MISSOURI BY MOVING EMPLOYEES BETWEEN DIVISIONS OF THE LAW DEPARTMENT AND RECLASSIFYING POSITIONS WITHIN THE PERSONNEL SCHEDULE. Councilman Branch requested that the rules be suspended and Bill 2015 -28 placed on final passage. There were no objections to the request for suspension of the rules. Bill 2015-28 was then read second and third times by title, placed on final passage, and passed by the following vote as Ordinance No. 15411: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Scrivner, and Ward Nay: None BILLS PENDING 2015-17, sponsored by Councilman Mihalevich, entitled: AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $297,488.00 AGREEMENT WITH ALEXANDER OPEN SYSTEM (AOS) FOR THE 911 CENTER TELEPHONE UPGRADE PROJECT. 7 REGULAR COUNCIL MEETING, JULY 6, 2015 Bill 2015-17 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 15410: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Scrivner, and Ward Nay: None INFORMAL CALENDAR There were no items on the Informal Calendar at this time. RESOLUTIONS RS2015-9 Authorizing Application to the Missouri Housing Development Commission for a HOME Repair Opportunity (“HeRO”) Grant (Scrivner) A motion was made by Councilman Scrivner to adopt Resolution RS2015-9 as presented, seconded by Councilman Prather, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Scrivner, and Ward Nay: None RS2015-10 Authorizing Application for Apply for a $10,960.20 2015 Edward Byrne Memorial Justice Assistance (“Jag”) Program Grant (Mihalevich) A motion was made by Councilman Mihalevich to adopt Resolution RS2015 -10 as presented, seconded by Councilman Costales, and approved unanimously by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Scrivner, and Ward Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS No one requested to make a presentation at this time. 8 REGULAR COUNCIL MEETING, JULY 6, 2015 COUNCIL AND STAFF RESPONSE TO PRESENTATIONS FROM THE GALLERY There were no comments made at this time. NEW BUSINESS No New Business was brought forward. UNFINISHED BUSINESS There was no Unfinished Business brought forward at this time. APPROV AL OF CLOSED SESSION MINUTES A motion was made by Councilman Mihalevich, seconded by Councilman Graham, to approve the June 15, 2015, Closed Session Minutes. The motion was approved by the following roll-call vote: Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Schreiber, Scrivner, and Ward Nay: None Abstain: Prather GO INTO CLOSED SESSION Mayor Tergin announced that, pursuant to Sec. 610.021 of the Revised Statutes of Missouri, the Chair would entertain a motion to go into Closed Session to discuss the following: a. Legal Actions [Sec. 610.021.(1)] b. Real Estate [Sec. 610.021.(2)] A motion was made by Councilman Hussey to go into Closed Session for the above- stated purposes, seconded by Councilman Costales, and approved unanimously by the following roll-call vote at 7:24 P.M. 9 REGULAR COUNCIL MEETING, JULY 6, 2015 Aye: Branch, Costales, Graham, Henry, Hussey, Mihalevich, Prather, Schreiber, Scrivner, and Ward Nay: None