HomeMy Public PortalAbout04-20-2020 Village Board Minutes a790,244c-e-1 4)„ -)c,
VILLAGE OF PLAINFIELD
MEETING MINUTES
APRIL 20, 2020
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, H.BENTON (ELECTRONIC), M.BONUCHI (ELECTRONIC),
K.CALKINS (ELECTRONIC), P.KALKANIS (7:03 P.M. ELECTRONIC), C.LARSON (7:03 P.M.
ELECTRONIC), AND B.WOJOWSKI (ELECTRONIC). OTHERS PRESENT: B.MURPHY,
VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY(ELECTRONIC); M.GIBAS, VILLAGE
CLERK; D.WOLD, ENGINEER(ELECTRONIC); A.PERSONS, PUBLIC WORKS DIRECTOR
(ELECTRONIC); J.PROULX, PLANNING DIRECTOR(ELECTRONIC); L.SPIRES, BUILDING
OFFICIAL (ELECTRONIC); T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR
(ELECTRONIC); R.KACZANKO, IT DIRECTOR(ELECTRONIC) AND J.KONOPEK, CHIEF OF
POLICE (ELECTRONIC)
CALL TO ORDER, ROLL CALL, PLEDGE
Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Kalkanis and
Trustee Larson called in at approximately 7:03 p.m. all other Trustees were present at the time of roll
call. Mayor Collins led the Pledge of Allegiance.
PRESIDENTIAL COMMENTS
Mayor Collins:
• Proclaimed April 24, 2020 as Arbor Day.
• Proclaimed May 2020 as Motorcycle Awareness Month.
Trustee Bonuchi moved to approve the following Presidential Reappointments. Second by Trustee
Wojowski.
Plan Commission—terms expire April 30,2023
Richard Kiefer
Daniel Seggebruch
John Renzi
Tom Ruane
Richard Kiefer(Chair Reappointment) expires April 30, 2021.
Historic Preservation Commission Chair and Vice-Chair only—terms expire April 30, 2021
Michael Bortel
Suzanne Derrick, Vice-Chair
Police Pension—term expires April 30, 2022:
Steve Cousins
Fire & Police Commission—term expires April 30, 2023
Greg Chapman
Trustee Calkins stated that he is concerned that Mr. Bortel has been on the Historic Preservation
Commission for quite awhile.
Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, no; Kalkanis, yes; Larson, yes; Wojowski, yes.
5 yes, 1 no. Motion carried.
Village of Plainfield
Meeting Minutes—April 20,2020
Page 2
TRUSTEES COMMENTS
Trustee Benton:
• Commended staff for their efforts with the Covid-19 Pandemic.
• Stated that he reached out to individuals and organizations to acquire PPE for the village,
since there is short supply. Trustee Benton thanked Sam Scianna and the Teamsters Local
703 Executive Board for approving a donation of 200 masks for use of our first responders
and front line workers in the village.
• Thanked everyone for practicing social distancing and wearing face masks.
Trustee Bonuchi:
• Thanked staff for their efforts with the Covid-19 Pandemic.
• Thanked everyone for supporting local businesses.
• Encouraged everyone to be aware of motorcycles.
Trustee Wojowski:
• Thanked all medical providers.
• Encouraged everyone to support local businesses.
• Expressed concern regarding virtual meetings.
• Expressed concern regarding some small businesses, like nail salons,that need to be closed
and asked staff to relay his concerns to the Governor.
PUBLIC COMMENTS (3-5 minutes)
Administrator Murphy read a comment from Mr. Ed Arter requesting that signs be placed on the
sidewalks, at limited 6 foot intervals, in high Pedestrian areas and pathways. Mr. Arter also stated
that 6 feet applies to all sides out your silhouette.
BUSINESS MEETING
1) APPROVAL OF AGENDA
Trustee Larson moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call.
Benton,yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski,yes. 6 yes, 0 no.
Motion carried.
2) CONSENT AGENDA
Trustee Calkins expressed concern with item d on the Consent Agenda.
Trustee Bonuchi moved to remove item d from the Consent Agenda and to vote on it as a separate
item. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins,yes;
Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried.
Trustee Larson moved to approve the Consent Agenda to include:
a) Approval of the Minutes of the Board Meeting held on April 6, 2020.
b) Bills Paid and Bills Payable Reports for April 20, 2020.
c) Cash& Investment, Revenue, and Expenditure Reports for March, 2020.
Second by Trustee Wojowski. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins,yes; Kalkanis,
yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes—April 20,2020
Page 3
Trustee Bonuchi moved to approve the Reduction of US Specialty Insurance Company Bond No.
1001129388 from $3,581,831.00 to $358,183.10,to secure public improvements for the project
located at 25820 W. 143rd Street during the maintenance period. Second by Trustee Kalkanis.
Trustee Calkins stated that bonds should not be reduced if the project is not complete.
Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, no; Kalkanis, yes; Larson, yes; Wojowski, yes.
5 yes, 1 no. Motion carried.
3) 2020-2021 FISCAL YEAR BUDGET PUBLIC HEARING
Trustee Wojowski moved to open a Public Hearing on the 2020-2021 Fiscal Year Budget. Second by
Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried.
Trustee Bonuchi moved to adopt Ordinance No. 3457, adopting the Annual Budget for the Village of
Plainfield for the 2020-2021 Fiscal Year. Second by Trustee Kalkanis. Vote by roll call. Benton,
yes; Bonuchi,yes; Calkins, no; Kalkanis, yes; Larson, yes; Wojowski,yes. 5 yes, 1 no. Motion
carried.
4) WILL KANKAKEE REGIONAL DEVELOPMENT AUTHORITY
Trustee Bonuchi moved to adopt Ordinance No. 3458, authorizing the ceding of private activity
bonding authority to the Will Kankakee Regional Development Authority. Second by Trustee
Kalkanis.
Mrs. Traci Pleckham stated that each year the Village, based on its Home Rule status and in
accordance with the IRS Code, receives an allocation of private activity bonding cap (Volume Cap)
from the State of Illinois. The Volume Cap can be used to issue tax exempt private activity bonds for
certain qualifying low income housing and industrial projects. Consistent with past years, staff is
recommending the allocation of the 2020 Volume Cap to the Will Kankakee Regional Development
Authority (WRKDA)to support Plainfield and regional housing projects
Vote by roll call. Benton, yes; Bonuchi, yes; Calkins,yes; Kalkanis, yes; Larson, yes; Wojowski,
yes. 6 yes, 0 no. Motion carried.
5) BALLARD FARMS DEVELOPMENT (CASE NUMBER 1846-072519.AA/SU/PP)
Trustee Larson moved to continue the Public Hearing for a proposed annexation agreement for a
development known as Ballard Farms at the northeast corner of 127th Street and Heggs Road to the
May 18, 2020 meeting of the Board of Trustees. Second by Trustee Wojowski. Vote by roll call.
Benton,yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no.
Motion carried.
6) PACE BUS MAINTENANCE AND STORAGE FACILITY
Trustee Benton moved to approve an intergovernmental agreement between Pace, the Suburban Bus
Division of the Regional Transportation Authority, and the Village of Plainfield regarding
development of a proposed bus maintenance and storage facility. Second by Trustee Kalkanis.
Village of Plainfield
Meeting Minutes—April 20,2020
Page 4
Mr. Jake Melrose,Economic Development Manager, stated that the intergovernmental agreement is to
facilitate the construction of the new PACE Bus Maintenance and Storage Facility in the Plainfield
Business Park located at Depot Drive and Van Dyke Road. The subject facility is planned to be located
just south of the Park-n-Ride. The facility is proposed to be 189,172 square feet with the potential to
expand and additional 36,850 square feet on 11.92 acres of the development. The new facility is a$52
million project. The Village of Plainfield will act as a construction manager. The Village has no
financial obligations to fund the project, the project will be fully funded by PACE. This project will
trigger multiple improvements for the Village including the construction of the new Plainfield
Emergency Management Agency building. Mr. Melrose stated that the design-build agreement with
Northern Builders, Inc. establishes design criteria and specifications for the PACE Maintenance and
Storage Facility as well as each party's obligations relative to the construction of the facility.
Vote by roll call. Benton, yes; Bonuchi,yes; Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski,
yes. 6 yes, 0 no. Motion carried.
Trustee Bonuchi moved to approve a design-build agreement between the Village of Plainfield and
Northern Builders, Inc., regarding development of a proposed bus maintenance and storage facility
for Pace, the Suburban Bus Division of the Regional Transportation Authority. Second by Trustee
Kalkanis. Vote by roll call. Benton,yes; Bonuchi, yes; Calkins, yes; Kalkanis,yes; Larson,yes;
Wojowski, yes. 6 yes, 0 no. Motion carried.
7) 14919 S. BARTLETT AVENUE REMODEL (CASE NUMBER 1876-030520.COA)
Trustee Benton moved to approve a certificate of appropriateness for the proposed exterior
remodeling of the home located at 14919 S. Bartlett Ave., subject to the stipulations noted in the staff
report. Second by Trustee Bonuchi. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, yes;
Kalkanis, yes; Larson, yes; Wojowski,yes. 6 yes, 0 no. Motion carried.
ADMINISTRATOR'S REPORT
No Report.
MANAGEMENT SERVICES REPORT
No Report.
ENGINEER'S REPORT
No Report.
PLANNING DEPARTMENT REPORT
No Report.
BUILDING DEPARTMENT REPORT
Mr. Lonnie Spires presented the Building and Code Enforcement Report for March, 2020.
PUBLIC WORKS REPORT
Trustee Benton moved to authorize the Village President to execute the Intergovernmental
Agreement, for the Renwick Road and Boulevard Place intersection improvements, between the
Village of Plainfield and Will County. Second by Trustee Wojowski. Vote by roll call. Benton, yes;
Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield
Meeting Minutes—April 20,2020
Page 5
POLICE CHIEF'S REPORT
Chief Konopek presented the Operations Report for March, 2020.
ATTORNEY'S REPORT
No Report.
Mayor Collins read the reminders.
Trustee Bonuchi moved to adjourn. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed.
Motion carried.
The meeting adjourned at 8:03 p.m.
Michelle Gibas, Village Clerk
Village of Plainfield
Meeting Minutes—April 20,2020
Page 6
VILLAGE OF PLAINFIELD
PUBLIC HEARING
APRIL 20, 2020
AT: VILLAGE HALL
BOARD PRESENT: M.COLLINS, H.BENTON (ELECTRONIC), M.BONUCHI (ELECTRONIC),
K.CALKINS (ELECTRONIC), P.KALKANIS (7:03 P.M. ELECTRONIC), C.LARSON (7:03 P.M.
ELECTRONIC), AND B.WOJOWSKI (ELECTRONIC). OTHERS PRESENT: B.MURPHY,
VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY (ELECTRONIC); M.GIBAS, VILLAGE
CLERK; D.WOLD, ENGINEER(ELECTRONIC); A.PERSONS, PUBLIC WORKS DIRECTOR
(ELECTRONIC); J.PROULX, PLANNING DIRECTOR(ELECTRONIC); L.SPIRES, BUILDING
OFFICIAL (ELECTRONIC); T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR
(ELECTRONIC); R.KACZANKO, IT DIRECTOR(ELECTRONIC)AND J.KONOPEK, CHIEF OF
POLICE (ELECTRONIC)
2020-2021 FISCAL YEAR BUDGET PUBLIC HEARING
Mayor Collins called the meeting to order at 7:23 p.m. Present roll call stands.
Mrs. Traci Pleckham reviewed the 2021-2021 Fiscal Year Budget. Mrs. Pleckham stated that some
expenses will be delayed based on revenues. Mrs. Pleckham pointed out that seasonal hires and
special events have been cancelled.
Clerk Gibas stated that no public comments were received regarding the 2020-2021 Budget.
Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting.
Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried.
The meeting adjourned at 7:27 p.m.
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Michelle Gibas, Village Clerk