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HomeMy Public PortalAbout04-20-2020 Village Board Minutes a790,244c-e-1 4)„ -)c, VILLAGE OF PLAINFIELD MEETING MINUTES APRIL 20, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, H.BENTON (ELECTRONIC), M.BONUCHI (ELECTRONIC), K.CALKINS (ELECTRONIC), P.KALKANIS (7:03 P.M. ELECTRONIC), C.LARSON (7:03 P.M. ELECTRONIC), AND B.WOJOWSKI (ELECTRONIC). OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY(ELECTRONIC); M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER(ELECTRONIC); A.PERSONS, PUBLIC WORKS DIRECTOR (ELECTRONIC); J.PROULX, PLANNING DIRECTOR(ELECTRONIC); L.SPIRES, BUILDING OFFICIAL (ELECTRONIC); T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR (ELECTRONIC); R.KACZANKO, IT DIRECTOR(ELECTRONIC) AND J.KONOPEK, CHIEF OF POLICE (ELECTRONIC) CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Kalkanis and Trustee Larson called in at approximately 7:03 p.m. all other Trustees were present at the time of roll call. Mayor Collins led the Pledge of Allegiance. PRESIDENTIAL COMMENTS Mayor Collins: • Proclaimed April 24, 2020 as Arbor Day. • Proclaimed May 2020 as Motorcycle Awareness Month. Trustee Bonuchi moved to approve the following Presidential Reappointments. Second by Trustee Wojowski. Plan Commission—terms expire April 30,2023 Richard Kiefer Daniel Seggebruch John Renzi Tom Ruane Richard Kiefer(Chair Reappointment) expires April 30, 2021. Historic Preservation Commission Chair and Vice-Chair only—terms expire April 30, 2021 Michael Bortel Suzanne Derrick, Vice-Chair Police Pension—term expires April 30, 2022: Steve Cousins Fire & Police Commission—term expires April 30, 2023 Greg Chapman Trustee Calkins stated that he is concerned that Mr. Bortel has been on the Historic Preservation Commission for quite awhile. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, no; Kalkanis, yes; Larson, yes; Wojowski, yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes—April 20,2020 Page 2 TRUSTEES COMMENTS Trustee Benton: • Commended staff for their efforts with the Covid-19 Pandemic. • Stated that he reached out to individuals and organizations to acquire PPE for the village, since there is short supply. Trustee Benton thanked Sam Scianna and the Teamsters Local 703 Executive Board for approving a donation of 200 masks for use of our first responders and front line workers in the village. • Thanked everyone for practicing social distancing and wearing face masks. Trustee Bonuchi: • Thanked staff for their efforts with the Covid-19 Pandemic. • Thanked everyone for supporting local businesses. • Encouraged everyone to be aware of motorcycles. Trustee Wojowski: • Thanked all medical providers. • Encouraged everyone to support local businesses. • Expressed concern regarding virtual meetings. • Expressed concern regarding some small businesses, like nail salons,that need to be closed and asked staff to relay his concerns to the Governor. PUBLIC COMMENTS (3-5 minutes) Administrator Murphy read a comment from Mr. Ed Arter requesting that signs be placed on the sidewalks, at limited 6 foot intervals, in high Pedestrian areas and pathways. Mr. Arter also stated that 6 feet applies to all sides out your silhouette. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Benton,yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski,yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Calkins expressed concern with item d on the Consent Agenda. Trustee Bonuchi moved to remove item d from the Consent Agenda and to vote on it as a separate item. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins,yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on April 6, 2020. b) Bills Paid and Bills Payable Reports for April 20, 2020. c) Cash& Investment, Revenue, and Expenditure Reports for March, 2020. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins,yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—April 20,2020 Page 3 Trustee Bonuchi moved to approve the Reduction of US Specialty Insurance Company Bond No. 1001129388 from $3,581,831.00 to $358,183.10,to secure public improvements for the project located at 25820 W. 143rd Street during the maintenance period. Second by Trustee Kalkanis. Trustee Calkins stated that bonds should not be reduced if the project is not complete. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, no; Kalkanis, yes; Larson, yes; Wojowski, yes. 5 yes, 1 no. Motion carried. 3) 2020-2021 FISCAL YEAR BUDGET PUBLIC HEARING Trustee Wojowski moved to open a Public Hearing on the 2020-2021 Fiscal Year Budget. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 3457, adopting the Annual Budget for the Village of Plainfield for the 2020-2021 Fiscal Year. Second by Trustee Kalkanis. Vote by roll call. Benton, yes; Bonuchi,yes; Calkins, no; Kalkanis, yes; Larson, yes; Wojowski,yes. 5 yes, 1 no. Motion carried. 4) WILL KANKAKEE REGIONAL DEVELOPMENT AUTHORITY Trustee Bonuchi moved to adopt Ordinance No. 3458, authorizing the ceding of private activity bonding authority to the Will Kankakee Regional Development Authority. Second by Trustee Kalkanis. Mrs. Traci Pleckham stated that each year the Village, based on its Home Rule status and in accordance with the IRS Code, receives an allocation of private activity bonding cap (Volume Cap) from the State of Illinois. The Volume Cap can be used to issue tax exempt private activity bonds for certain qualifying low income housing and industrial projects. Consistent with past years, staff is recommending the allocation of the 2020 Volume Cap to the Will Kankakee Regional Development Authority (WRKDA)to support Plainfield and regional housing projects Vote by roll call. Benton, yes; Bonuchi, yes; Calkins,yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 5) BALLARD FARMS DEVELOPMENT (CASE NUMBER 1846-072519.AA/SU/PP) Trustee Larson moved to continue the Public Hearing for a proposed annexation agreement for a development known as Ballard Farms at the northeast corner of 127th Street and Heggs Road to the May 18, 2020 meeting of the Board of Trustees. Second by Trustee Wojowski. Vote by roll call. Benton,yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 6) PACE BUS MAINTENANCE AND STORAGE FACILITY Trustee Benton moved to approve an intergovernmental agreement between Pace, the Suburban Bus Division of the Regional Transportation Authority, and the Village of Plainfield regarding development of a proposed bus maintenance and storage facility. Second by Trustee Kalkanis. Village of Plainfield Meeting Minutes—April 20,2020 Page 4 Mr. Jake Melrose,Economic Development Manager, stated that the intergovernmental agreement is to facilitate the construction of the new PACE Bus Maintenance and Storage Facility in the Plainfield Business Park located at Depot Drive and Van Dyke Road. The subject facility is planned to be located just south of the Park-n-Ride. The facility is proposed to be 189,172 square feet with the potential to expand and additional 36,850 square feet on 11.92 acres of the development. The new facility is a$52 million project. The Village of Plainfield will act as a construction manager. The Village has no financial obligations to fund the project, the project will be fully funded by PACE. This project will trigger multiple improvements for the Village including the construction of the new Plainfield Emergency Management Agency building. Mr. Melrose stated that the design-build agreement with Northern Builders, Inc. establishes design criteria and specifications for the PACE Maintenance and Storage Facility as well as each party's obligations relative to the construction of the facility. Vote by roll call. Benton, yes; Bonuchi,yes; Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve a design-build agreement between the Village of Plainfield and Northern Builders, Inc., regarding development of a proposed bus maintenance and storage facility for Pace, the Suburban Bus Division of the Regional Transportation Authority. Second by Trustee Kalkanis. Vote by roll call. Benton,yes; Bonuchi, yes; Calkins, yes; Kalkanis,yes; Larson,yes; Wojowski, yes. 6 yes, 0 no. Motion carried. 7) 14919 S. BARTLETT AVENUE REMODEL (CASE NUMBER 1876-030520.COA) Trustee Benton moved to approve a certificate of appropriateness for the proposed exterior remodeling of the home located at 14919 S. Bartlett Ave., subject to the stipulations noted in the staff report. Second by Trustee Bonuchi. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski,yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Enforcement Report for March, 2020. PUBLIC WORKS REPORT Trustee Benton moved to authorize the Village President to execute the Intergovernmental Agreement, for the Renwick Road and Boulevard Place intersection improvements, between the Village of Plainfield and Will County. Second by Trustee Wojowski. Vote by roll call. Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—April 20,2020 Page 5 POLICE CHIEF'S REPORT Chief Konopek presented the Operations Report for March, 2020. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Bonuchi moved to adjourn. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:03 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—April 20,2020 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 20, 2020 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, H.BENTON (ELECTRONIC), M.BONUCHI (ELECTRONIC), K.CALKINS (ELECTRONIC), P.KALKANIS (7:03 P.M. ELECTRONIC), C.LARSON (7:03 P.M. ELECTRONIC), AND B.WOJOWSKI (ELECTRONIC). OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY (ELECTRONIC); M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER(ELECTRONIC); A.PERSONS, PUBLIC WORKS DIRECTOR (ELECTRONIC); J.PROULX, PLANNING DIRECTOR(ELECTRONIC); L.SPIRES, BUILDING OFFICIAL (ELECTRONIC); T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR (ELECTRONIC); R.KACZANKO, IT DIRECTOR(ELECTRONIC)AND J.KONOPEK, CHIEF OF POLICE (ELECTRONIC) 2020-2021 FISCAL YEAR BUDGET PUBLIC HEARING Mayor Collins called the meeting to order at 7:23 p.m. Present roll call stands. Mrs. Traci Pleckham reviewed the 2021-2021 Fiscal Year Budget. Mrs. Pleckham stated that some expenses will be delayed based on revenues. Mrs. Pleckham pointed out that seasonal hires and special events have been cancelled. Clerk Gibas stated that no public comments were received regarding the 2020-2021 Budget. Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Kalkanis. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:27 p.m. 4111, /. // Ad/L42-) Michelle Gibas, Village Clerk