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Home My Public Portal About04-20-2004LUAThis Agende contains a brief general description of each item to be considered. Copies of the staff reports or other written documentation relating to each item of business referred to on the Agenda era on file in the Office of the City Clerk and ara available for public inspection. A person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. Procedures for addrassina the Members of the Authority IN ORDER TO EXPEDITE LYNWOOD UTILITY AUTHORITY BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE AUTHORITY FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE SECRETARY PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE MEMBERS OF THE AUTHORITY IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE AUTHORI .'r~. AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWQOD UTILITY AUTHORITY TO BE HELD ON APRIL 20, 2004 6:00 P.M. COUNCIL CHAMBERS CiTY OF LYNW00D CITY Cl rp',~ ri=CleF' APR I 5 2004 LETICIA VASQUF7 VICE PRESIDENT 11330 BULLIS ROAD, LYNWOOD, CA 90262 LOUIS BYRD PRESIDENT MEMBER MARIASANTILLAN MEMBER FERNANDOPEDROZA MEMBER EXECUTIVE DIRECTOR LORRY HEMPE FINANCE DIRECTOR ALFRETTAEARNEST SECRETARY ANDREA L. HOOPER TREASURER IRIS PYGATI' OPENING CEREMONIES 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS Louis Byrd Leticia Vasquez Ramon Roddguez Mada Santillan Femando Pedroza 3. CERTIFICATION OF AGENDA POSTING BY SECRETARY pyBLI{~ QRAL COMMUNICATIONS (Regarding Agenda Items Only) pUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE LYNWOOD UTILITY AUTHORITY, BUT IT IS ALL RIGHT FOR THE LYNWOOD UTILITY AUTHORITY MEMBERS TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54950-54962, Part III, Paragraph 5.) 4. MINUTES OF PREVIOUS MEETING REGULAR MEETING MARCH 16, 2004 ~QNSENT CALENDAR AGREEMENT BETWEEN CENTRAL BASIN MUNICIPAL WATER DISTRICT (CBMWD) AND THE LYNWOOD UTILITY AUTHORITY FOR REGULATORY AND ADMINISTRATIVE COMPLIANCE MEASURES The purpose of this item is to have the Lynwood Utility Authority adopt the attached resolution awarding the contract for regulatory and administrative compliance measures to CBMWD. RECOMMENDATION Staff respectfully recommends that the Lynwood Utility Authority adopt the resolution entitled: "A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY AWARDING THE CONTRACT FOR REGULATORY AND ADMINISTRATWE COMPLIANCE MEASURES TO CENTRAL BASIN MUNICIPAL WATER DISTRICT AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE AGREEMENT" AWARD OF CONTRACT: CARLIN AVE. WATER MAIN IMPROVEMENT PROJECT NO. 05-5250 COMMENTS The purpose of this item is to have the Lynwood Utility Authority adopt the attached resolution awarding a contract to the lowest responsible bidder, Engineered Plumbing Inc., for the Carlin Ave. Water Main Improvement Project, No. 05-5250. RECOMMENDATION Staff recommends that Lynwood Utility Authority adopt the attached resolution entitled, "A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY AWARDING A CONTRACT TO ENGINEERED PLUMBING INC. IN THE AMOUNT OF $307,675.00 FOR THE CARLIN AVE. WATER MAIN IMPROVEMENT PROJECT, NO. 05-5250, AND AUTHORIZING THE PRESIDENT TO EXECUTE THE AGREEMENT." ADJOURNMENT The Lynwood Utility Authority meetings will be posted as needed. The next meeting will be held in the Council Chambers of City Hall, 11330 Bullis Road, City of Lynwood, Califomia. LYNWOOD UTILITY ALrfHORITY REGULAR lVl~ETING MARCH 16, 2004 The Lynwood Utility Authority of the City of Lynwood me~ in a Regular Meeting in the Council Chambers, 11330 Bullis Roan on the above date at 6:15 p.m. P~sident Byrd p~siding. Member Pedrozn, Rodriguez, Santilinn, Vasquez, and Byrd nn~wered the joint roll call. Also present were Executive Dh~or Hempe, City Attorney BelUan, Secreta~ Hooper and Treasurer Pygmt Secr~nry Hooper announced that thc agenda had been duly posted in accordance with the Brown Act. Member Pedroza stated that the Lynwood Utility Authority was established with no compcn.~,ion to the Member~ PUBLIC ORAL COMMUNICATIONS Otesardmg A~-ndn Items Only) NONE PUBLIC ORALS COMMUNICATIONS NONE Item #4: ivRNUTES OF PREVIOUS M~ETING It was moved by Member Pedroza, seconded by Member Rodril~ez and earned to approve the following Minutes: · REGULAR MEETING, OCTOBER 7, 2003 DI$CUSSION ITEM Item ~: REFUNDING OF WATER REVENUE BONDS SERIES 1995 Staff ~fully recommen& that the Lynwood Utility Authority anopt the resolution authori~ng both the 1995 Water Revenue bond refunding and the execution and delivery of certain documents in connection with the refunding. It was moved by Member Pedroza, seconded by President Byrd to adopt the resolution with corrections, previously requested by Vice PresMent V~squez on the Lynwood Public Finance Authority RESOLUTION NO. 2004.001 ENTITLI~D: RESOLUTION OF THE BOARD OF THE LYNWOOD UTILITY AUTHORITY AUTHOI~?JNG THE EXECUTION AND DELIVERY BY THE AUTHORITY OF SUPPLF. MF_,NT NO. 2 TO INSTALLMENT PURCHASE AGREEMENT, A TRUST INDENTURE, AN ESCROW AGREEMENT, A BOND PURCHASE AGREEMENT AND A CONTINUING DISCLOSURE AGREEMENT IN CONNECTION WITH THE ISSUANCE OF THE LYNWOOD UTITLITY AUTHORITY WATER REVENUE REFUNDING BONDS (WATER SYS'I IMPROVEMENT PROJECT) SERIES 2004, AUTHORIZING THE ISSUAf OF SUCH BONDS IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT EXCEED THREE MILLION FIVE HUNDRED THOUSAND DOLL/ AUTHORIZING THE DISTRIBUTION OF A PRELIMINARY OFFIC STATEMENT AND AN OFFICIAL STA'fI,~MENT IN CONNECT nlm ~GENDA ~o I'~_M THEREWITH AND AUTHORIZING THE EXECUTION OF NECESSARY DOCUMENTS AND CERTIFICATES AND RELATED ACTIONS AYES: MEMBERS PEDROZA, RODRIGUEZ, SANTILLAN, VASQUEZ, AND BYRD NOES: NONE ABSTAIN: NONE ABSENT: NONE Having no further discussion, it was moved by Member Sanfillan, seconded by Member Pedroza and carried to adjourn the R~gular Council Meeting at 9:30 p.m. Fermmdo Pedroza, President And~a L. Hooper, Secretm-y DATE: TO: Apd120, 2004 THE HONORABLE PRESIDENT AND MEMBERS OF THE LYNWOOD UTILITY AUTHORITY FROM: Lorry Hempe, Executive Director ~Y BY: Yadi Farhadi, Director of Environmental Services/City Engineer Jose Molina, Utility Services Manager SUBJECT: Agreement between Central Basin Municipal Water District (CBMWD) and the City for regulatory and administrative compliance measures. PURPOSE: To recommend that the Lynwood Utility Authority adopt the attached resolution awarding contract for regulatory and administrative compliance measures to CBMWD. BACKGROUND: Lynwood Utility Authority purchases annually an average of 75 acre-feet of recycled water from CBMVVD. Title 22 of California Code of Regulations (Chapter 3, Article 5, Section 60316) requires annual visual inspections and periodic cross-connection testing at recycled water use s~tes to confirm compliance with regulations and check for cross-connections. The agreement defines the roles and responsibilities between CBMWD and Lynwood Utility Authority with regard to inspections and testing measures. The designee from CBMWD will visit each recycled water use site annually, keep a record of annual visual inspection (AVl) indicating the results of the AVl, forward a copy of the completed AVl forms to the Lynwood Utility Authority, follow up on non-compliant sites to ensure timely response, and confi.d the Los Angeles County Department of Health Services' representative performs penodic cross-connection test. The Lynwood Utility Authority shall suspend recycled water services after the proper steps have been taken to ~nform the customer of regulatory compliance deficiencies and the customer has not taken the corrective measures within thirty (30) calendar days. Besides, the Lynwood Utility Authority shall help enforce State and County Department of Health Services regulations by notifying CBMWD of regulatory compliance deficiencies at recycled water use sites. ANALYSIS: All the services to be provided by CBMWD for regulatory and administrative compliance measures as stated in the agreement will be at no cost to the Lynwood Utility Authority. RECOMMENDATION: Staff recommends that the Lynwood Utility Authority adopt the attached resolution entitled: "A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY AWARDING THE CONTRACT FOR REGULATORY AND ADMINISTRATIVE COMPLIANCE MEASURES TO CENTRAL BASIN MUNICIPAL WATER DISTRICT AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE AGREEMENT." AGENDA rTEM RESOLUTION NO. A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY AWARDING THE CONTRACT FOR REGULATORY AND ADMINISTRATIVE COMPLIANCE MEASURES TO CENTRAL BASIN MUNICIPAL WATER DISTRICT AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE AGREEMENT. WHEREAS, Title 22 of the California Code of Regulations requires annual visual inspections and periodic cross-connection testing at recycled water use sites; and WHEREAS, the agreement defines the responsibilities between Central Basin Municipal Water District and the Lynwood Utility Authority with regard to those inspections and testing measures; and WHEREAS, all the services to be provided by CBMVVD for regulatory and administrative compliance measures wdl be at no cost to the Lynwood Utility Authority. NOW, THEREFORE, THE LYNWOOD UTILITY AUTHORITY DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1: The Lynwood Utility Authority approves award of contract to Central Basin Municipal Water District for regulatory and administrative compliance measures. Section 2: That the Executive Director is hereby authorized 0Xto execute the contract agreement with Central Basin Municipal Water District. Section 3: This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this ~ day of ,2004 ATrEST: Louis Byrd, President Lynwood Utility Authority ANDREA L. HOOPER, Secretary Lynwood Utility Authority APPROVED AS TO FORM: APPROVED AS TO CONTENT: Amoldo Beltran, Authority Counsel Lorry Hempe. Executive Director Yadollah Farhadi, P.E. Director of Environmental Services/ City Engineer STATE OF CALIFORNIA ) ) SS. COUNTY OV LOS A~GV, L~S ) I, the undersigned, Secretary of the Lynwood Utility Authority, do hereby certify that the above and foregoing Resolution was duly adopted by the Lynwood Utility Authority of the City of Lynwood at a regular meeting held on the 20th day of April, 2004. AYES: NOES: ABSTAIN: ABSENT: Andrea L. Hooper, Secretary STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned Secretary of the Lynwood Utility Authority, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Re~olution No. on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this day of ,2004 Andrea L. Hooper, Secretary O~ O~ 05:lBp l-q40 S AvaJon Bird ° Since 210 · Ca~son, C.A 90746-1296 ~dephorsc ~10-2[7-22.22 ° fax ~10-217-2~14 pol CONTRACT DOCU~IENT TRANSMITTAL DATE: November 12, 2003 TO: City of Lynwood Attenbon Jose Molina 11330 Bulhs Road Lynwood, CA 90262 SUBJECT: AgmementNo. C1392 Enclosed are two (2) originals of the above-mentioned Agreement. If the terms of the Agreement are acceptable to you, please stgn both enclosed onginals and return them to Bonnm Howard, Contracts Adminmtmtor, at the above address A ~lly executed original wll be returned to you for your records If you have any quest,ohs, please cio not hesitate to call Bonme at 3101660-6244. Thank you General Manager Enc. Rpr 06 04 05=lSp AGREEMENT NO. C1392 between CENTRAL BASIN MUNICIPAL WATER DISTRICT end CITY OF LYNWOOD for REGULATORY AND ADMINISTRATIVE COMPLIANCE MEASURES As of , 2003, the Central Basin Mumcipal Water District (hereinafter 'DISTRICT"} and the City of Lynwood (hereinafter *PURVEYOR") agree as follows: SECTION 1. PURPOSE. Title 22 of the California Code of Regulations (Chapter 3, Article 5, Section 60316) requires annual visual inspections and periodic cross-connection testing at recycled water use sites to confirm compliance with regulations and check for cross-connections. Th~a Agreement defines ~he roles and responsibilities between PURVEYOR and DISTRICT with regard to those inspections and testing measures as well es related measures to confirm the customers understanding of its responsibilities. SECTION 2. DISTRICT DISTRICT or its des;gnees shell: A. Keep e record of Annual Visual Inspection (AVl) dates for all recycled water use sites; B. Visit each recycled water use s~te annually and complete a form indicating the results of the AVl. The AVl form shall include a place to identify the recycled water use site's ~On-s.te Supervisor" {person designated by the customer as their field representative) to confirm the customer (end user of the recycled water resources) was represented at the AVl, aware of the results and identify the contact if follow-up measdres are required; ~,/reemenl No C1392, Pa/lc I of 4 C. Have the On-Site Superwsor rewew and sign a copy of the DISTRICT's "Conditions for the Introduction and Use of Recycled Water' (hereinafter "Cond,t,ons") to confirm understanding and acceptance of the Conditions; D. Keep a copy of the results of AVIs and Conditions; E. Forward a copy of the completed AVl forms to PURVEYOR; and F. Follow-up on non-compliant sites to insure timely response or the temporary suspension of service until comphance is confirmed. G. Confirm the Los Angeles County (County) Department of Health Services' (DHS) representative performs a Periodic Cross-Connection Test (PCCT) at the appropriate time; Arrange for the recycled water uae site 'On-Site Supervisor' to attend the PCCT; I. Attend the P¢CT; J. Receive and file a copy of the completed 'Recycled Water System Inspection Report" prepared by County DHS; K. Forward a copy of the completed ~Recycled Water System Inspection Report" form to PURVEYOR; and L. Follow-up on non-compliant sites to Insure timely response or the temporary suspension of service until compliance is confirmed. SECTION 3. PURVEYOR PURVEYOR or its designees shall: A. Suspend potable and/or recycled water service{s) after the proper steps have been taken to inform the customer of regulatory compliance deficiencies w~th its water conveyance systems and/or signage and tagging and customer has not taken the corrective measures within thirty (30) calendar days; and B. Help enforce State and County DHS re3ulations by notifying DISTRICT of regulatory compliance deficiencies et recycled water use sites. Agreement No CI392, Page2 of 4 SECTION 4. NON-COMPLIANT SITE A. A site which does not pass its AVl or PCCT shall be deemed "Non- Compliant." The level of non-compliance will determine which of the next steps described below are implemented. A site that does not comply with Title 22 of the California Code of Regulations is in 'regulatory Non-Compliance". Them are two levels of Regulatory Non-Compliant sRes. 1. A Regulatory Non-Compliant Site in which a physical cross- connection between disparate water systems has occurred that represents a threat to pub{lc health is an 'Emergency Non-compliant site". In such cases, PURVEYOR shall immediately suspend all potable and recycled water service to the Non- Compliant Site end notify the State of California and County DHS within 24-hours of detection. The next steps will be determined by DISTRICT, PURVYEOR, State DHS, County DHS and the On-Site Supervisor. 2. A Regulatory, Non-Compliant Site in which proper signage or system identification is not present or detected, modifications to the water system(s) has been performed without prior notification and approval of PURVEYOR, or there is no identified "On-S,te Supervisor" is a 'Not,fication Non- Compliant site. In such cases the PURVEYOR or ~ts designee will be notified by the DISTRICT of its non-compliance status in writing and given thirty (30) calendar days to remedy the situation. An extension may be granted by DISTRICT with reason. If a Non-Compliant S~te has not remedied the deflc,encies with,n the prescribed time, PURVEYOR shall suspend recycled water service until the deficiencies are remedied. B. A s~te that does not comply with DISTRICT requirement that a qualified representative from the recycled water use site execute the Conditions is an "Administrative Non-Compliance Site." In such cases, ~he Purveyor or designee, will be notified by the DISTRICT of ,ts non-compliance status in wnting and given th,rty (30) calendar days to remedy the situation. An extension may be granted by DISTRICT with reason. If such a Non-Compliant Site has not remedied Agreement'No C 1392. Page 3 of 4 the deficiencies w~th~n the prescribed time, PURVEYOR shall temporarily suspend recycled water service until the deficiencies are remedied. In w~tness whereof, the parties hereto have caused this agreement to be executed the date first written above. APPROVED: Central Basin Municipal Water District By. Darryl G. Miller, General Manager APPROVED TO AS TO FORM: Lemieux & O'Neill, D~strict Counsel APPROVED: C~ty of Lynwood By: Title: VJ.bh u:~AGR.O3\C 1392 Asreement No. CI392, Page4 of 4 DATE: April 20, 2004 TO: THE HONORABLE PRESIDENT AND MEMBERS OF THE LYNWOOD UTILITY AUTHORITY FROM: BY: SUBJECT: Lorry Hempe, Executive Director Yadollah Farhadi, P.E. Director of Environmental Services/City Engineer Contract Award Carlin Ave. Water Main Improvement Project Number 05-5250 PURPOSE: To recommend that the Lynwood Utility Authority adopt the attached resolution awarding a contract to the lowest responsible bidder Engineered Plumbing Inc., for the Carlin Ave. Water Main Improvement Project, Project No. 05-5250. BACKGROUND: The Water Main Improvement Project, Project No. 05-5250 consisted of water main improvements on six (6) streets: Co4ar Ave., Virginia Ave., School St., Alameda St., Santa Fe Ave./State St and Carlin Ave. Water main improvements for all streets have been completed except for Carlin Ave. Water main improvements on Carlin Ave. did not include the section from Bradfield Ave. to Long Beach Blvd. This section is included as part of this project. The project is listed in the Capital Improvement Project for FY 2003-2004, and is funded by Water fund. The project encompasses the installation of new 12" Ductile Iron Pipe (DIP), 8" DIP, water meters, water services and fire hydrants. On March 10, 2004, the bid advertisement for the project started. Twenty (20) contractors received project plans and specifications. The bid opening was held in the office of the City Clerk on March 30, 2004. Nine (9) bids were submitted. lua0401CarlinWaterlineAward BID ~ CONTRAC113R BID TOTAL I ENGINEERED PLUMBING INC :$307,675 00 2 COOY ENGINEERING INC. $3~8,425 00 4 R & L SL=~/~.R INC. $407,67000 3 ROfER'I' ~ INC $414,808 00 5 J & A SN.AT_AR ~ON $450,85000 VASILJ INC $468,400 00 9 SULLY-M~ ~ r=R CONTRACTOR $528,725 00 ANALYSIS: Engineered Plumbing Inc. was the apparent lowest bidder at $307,675.00 (see attached Bid Analysis). A reference check of previous perfoi',liance reveals that this contractor has the necessary experience for this type of project. There are sufficient funds in the project to complete the original proposed water main improvements on Carlin Ave. and the improvements on the section from Bradfield Ave. to Long Beach Blvd. This last section was recommended for upgrade and should be done before the street is repaved as part of the new school construction. RECOMMENDATION: Staffrecommends that Lynwood Utility Authority adopt the attached resolution entitled," A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY AWARDING A CONTRACT TO ENGINEERED PLUMBING INC. IN THE AMOUNT OF $307,675.00 FOR THE CARLIN AVE. WATER MAIN IMPROVEMENT PROJECT, PROJECT NUMBER 05-5250, AND AUTHORIZING THE PRESIDENT TO EXECUTE THE AGREEMENT". lua0401CarlinWaterlineAward RESOLUTION NO. A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY AWARDING A COI~FRACT TO ENGINEERED PLUMBING INC. IN THE AMOUNT OF $307,675.00 FOR THE CARLIN AVE. WATER MAIN IMPROVEMENT PROJECT, PROJECT NUMBER 05-5250, AND AUTHORIZING THE PRESIDENT TO EXECUTE THE AGREEMENT~. WHEREAS, the Carlin Ave. Water Main Improvement Project, Project No. 05-5250 is scheduled for completion during the FY 2003-2004; and WHEREAS, the Carlin Ave. Water Main Improvement Project is funded by Water Funds; and WHEREAS, the bid opening was held on March 30, 2004 and Engineered Plumbing Inc. was the apparent lowest bidder at $307,675.00; and WHEREAS, a reference check has revealed that this contractor has the necessary experience for this type of project. NOW THEREFORE, the Lynwood Utility Authority does hereby £md, proclaim, order and resolve as follows: Section 1. That the contract for the Carlin Ave. Water Main Improvement Project, Project Number 05-5250, be awarded to Engineered Plumbing Inc., for its low bid of $307,675.00. Section 2. That the President is hereby authorized to execute the agreement between the Lynwood Utility Authority and Engineered Plumbing Inc. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 20th day of April 2004. ATTEST: LOUIS BYRD, President ANDREA L. HOOPER, Secretary APPROVED AS TO FORM: APPROVED AS TO CONTENT: Lorry Hempe, Executive Director City Attorney Authority Counsel Yadollah Farhadi, P.E Director of Environmental Services/City Engineer lua0401CarlinWaterlineAward STATE OF CALIFORNIA ) ) SS. ¢O~ OF LOS ANGELES ) I, the undersigned, Secretary of the Lynwood Utility Authority, do hereby certify that the above and foregoing resolution was duly adopted by the Lynwood Utility Authority at a regular meeting held in the City Hall of said City on the day of ,2004, and passed by the following vote: AYES: NOES: ABSENT: Secretary, Lynwood Utility Authority STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned Secretary of the Lynwood Utility Authority, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, tree and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of ~ 2004. Secretary, Lynwood Utility Authority lua0401CarlinWaterlineAward