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04-20-2004CC
This Agenda contains e brfef general description of each item to be considered. Copies of the Staff reports or other wri~en documentation relating to each item of business referred to on the Agenda ere on file in the Office of the City Clerk and are eve#able for public inspection. A person who has a question concerning any of the agenda items may call the Ct~y Manager at (310) 603-0220, ext. 200. Procedures for Addressino the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON CITY OF LYNW00D CITY Cl ~,,c ncFIC£ APRIL 20, 2004 COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 6:00 P.M. LOUIS BYRD MAYOR LETICIA VASQUEZ MAYOR PRO-TEM APR 1 5 2004 tSt91 llli12111 tSt4;lSt6 COUNCILMEMBER RAMON RODRiGUEZ COUNCILMEMBER MARIA T. SANTILLAN COUNCILMEMBER CITY MANAGER LORRY HEMPE CITY ATTORNEY ARNOLDO BELTRAN CITY CLERK ANDREA L. HOOPER CITY TREASURER IRIS PYGATT OPENING CEREMONIES CALL TO ORDER CERTIFICATION OF AGENDA POSTING BY CITY CLERK ROLL CALL OF COUNCIL MEMBERS Femendo Pedroza Ramon Rodriguez Maria T. Santillan Leticia Vasquez Louis Byrd PLEDGE OF ALLEGIANCE 5. INVOCATION PROCLAMATIONS & AWARDS · Citizen Athlete of the Month - Sports Ambassador · Outgoing Block Captain Board Officers · Ruben Beltran, Mexican Consul · Denim Day · Lynwood Chamber of Commerce Scholarship Competition · National Victims of Violent Crime Week COUNCIL RECESS TO: LYNWOOD REDEVELOPMENT AGENCY LYNWOOD INFORMATION INC. LYNWOOD PUBLIC FINANCE AUTHORITY LYNWOOD UTILITY AUTHORITY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54950-54962, Part III, Paragraph 5.) MINUTES OF PREVIOUS MEETINGS: NONE PUBLIC HEARING AMENDMENTS TO CHAPTER 9-6 OF THE LYNWOOD MUNICIPAL CODE RELATING TO THE RECYCLING AND DIVERSION OF DEBRIS FROM CONSTRUCTION AND DEMOLITION PROJECTS Comments: On March 16, 2004, the City Council adopted Emergency Ordinance, No. 1509 amending certain sections of Chapter 9-6 of the Lynwood Municipal Code to improve the implementation of the Construction and Demolition Recycling Program. An urgency ordinance was adopted since the necessary amendments were part of the AB 939 Work Plan requirements that nc, c, ded to be completed by March 31, 2004. As required by law, a Notice of Public Hearing has been published in the local newspaper. Recommendation: Staff recommends that the City Council conduct a public hearing, accept oral and written testimony, close the public hearing and introduce for first reading the attached ordinance entitled: 'AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING CHAPTER 9-6, RECYCLING AND DIVERSION OF DEBRIS FROM CONSTRUCTION AND DEMOLITION, REVISING SECTION 9-6.2 AND 9-6.5, AND ADDING SECTIONS 9-6.6 AND 9-6.7.' CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action. 10. REQUEST TO SOLICIT PROPOSALS FOR INFORMATION SYSTEMS MASTER PLAN Comments: The purpose of this item is to have the City Council review the attached draft request for proposals (RFP) to prepare the Information Technology Master Plan and authorize staff to solicit proposals to prepare the plan. Recommendation: Staff recommends that the City Council approve staff's request to solicit proposals from various firms to provide the cost and approach to complete a City of Lynwood Technology Master Plan. 11. LOCAL TAXPAYERS AND PUBLIC SAFETY PROTECTION ACT Comments: The purpose of this item is to have the City Council adopt a resolution in support of the Local Taxpayers and Public Safety Protection Act, a ballot initiative being co-sponsored by the League of California Cities. If successful, the Initiative will provide Constitutional protection to local government revenues. Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPPORTING A STATEWlDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE THE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS." 12. PROPOSED UNDERGROUND DISTRICT NO. 11 Comments: On June 17, 2003, the City Council approved the formation of the Underground District No.11, which encompasses the designated Ly~wood Downtown located along Long Beach Boulevard between Martin Luther King Jr. Boulevard and Josephine Avenue. As required by Ordinance No.848, the Administrative Committee for this underground distdct was formed to prepare the factual report establishing the proposed district boundaries, underground work and associated costs. The report has now been completed and herewith submitted for City Council's review. Ordinance No. 848 also requires the City Council to set this matter for a public hearing. Recommendation: Staff recommends that the C~ty Council adopt the attached resolution entitled, 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING A PUBLIC HEARING FOR THE FORMATION OF UNDERGROUND DISTRICT NO. 11". 13. SKATE PARK STAFFING MODIFICATION Comments: The purpose of this item is to have the Lynwood City Council consider potant~al modifications to the existing level of supervision for the Skate Park. Recommendation: Staff recommends that the City Council authorize staff to phase out the staff supervision of the Skate Park. 14. CIVIC CENTER MASTER PLAN - PURCHASE ORDER AMENDMENT Comments: West Group Designs has requested compensation for additional studies and associated work completed for the Civic Center Master Plan. This work is beyond the original scope of work. Recommendation: Staff recommends that the City Council adopt the attached entitled resolution, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AMENDING WEST GROUP DESIGNS EXISITING CONTRACT FOR DESIGN OF THE CIVIC CENTER MASTER PLAN IN THE AMOUNT OF $13,810.00 AND AUTHORIZING STAFF TO PREPARE THE PURCHASE ORDER AMENDMENT." 15. RELIABLE ELECTRIC SERVICE ACT OF 2004 Comments: The purpose of this item is to inform the City Council of pending legislation regarding the regulatory framework of power resources and have the Council adopt a resolution in support of the legislation. Recommendation: Staff recommends that the City Council adopt the attached resolution entilJed, 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPPORTING ASSEMBLY BILL 2006 (NUNEZ) THE RELIABLE ELECTRIC SERVICE ACT OF 2004." 16. SENIOR CITIZEN CENTER - PURCHASE ORDER AMENDMENT Comments: The Steinberg Group has requested compensation for additional design work associated with the Senior Citizen Center. This work is beyond the original scope of work. Recommendation: Staff recommends that the City Council adopt the attached entitled resolution, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AMENDING THE STEINBERG GROUP CONTRACT FOR DESIGN OF THE SENIOR CITIZEN CENTER IN THE AMOUNT OF $43,000.00 AND AUTHORIZED STAFF TO PREPARE THE PURCHASE ORDER AMENDMENT." 17. 18. 19. APPROVAL OF THE WARRANT REGISTERS Comments: City of Lynwood warrant registers dated April 20, 2004 for FY 2003-2004. Recommendation: Staff recommends that the City Council approve the warrant registers. AWARD OF CONTRACT - CARLIN AVENUE WATER MAIN IMPROVEMENT Comments: The purpose of this item is to award a contract to Engineered Plumbing Inc for the Cadin Avenue Water Main Improvement Project. A bid opening was held on March 30, 2004 and Engineered Plumbing Inc. was the apparent lowest bidder. Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONTRACT TO ENGINEERED PLUMBING INC., IN THE AMOUNT OF $307,675.00 FOR THE CARLIN AVE. WATER MAIN IMPROVEMENT PROJECT, PROJECT NUMBER 05- 5250 AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT." DISCUSSION ITEMS REQUEST FOR THE USAGE OF COMMUNITY/TRANSIT CENTER AND RESERVOIR FOR A BASKETBALL TOURNAMENT Comments: The purpose of this item is to have the City Council consider a request from the Catholic Church Rebuilding Committee of the Community of Atapec, State of Oaxaca to use the Community/Transit Center gymnasium as well as the reservoir to conduct a basketball tournament with the rental fee for usage of these facilities waived for May 30, 2004 and June 6, 2004. Funds raised are to assist with the reconstruction of their church in Mexico. Recommendation. Staff recommends that the City Council review this request along with the staff report and deny the request, as this request will displace a fcc based program operated by the City of Lynwood. 20. APPROVAL OF THE DRAFT CDBG/HOME CONSOLIDATED ANNUAL ACTION PLAN FOR FISCAL YEAR 2004-2005 Comments: The purpose of this item is to have the City Council review and approve the draft Consolidated Action Plan for fiscal year 2004-2005. Recommendation: Staff recommends that City Council, after review and consideration: 1. Approve the Consolidated Annual Action Plan for fiscal year 2004-2005; and 2. Authorize the City Manager or her designee to appropnata CDBG allocations for revenue and expenditure for FY 2004~05; and 3. Direct staff to submit CDBG and HOME Grant Applications to HUD by the May 15, 2004, deadline. 21. HAM PARK REPLACEMENT PROJECT CONSULTANT SELECTION Comments: Staff has completed final evaluation of the three consulting firms. The purpose of this item is to have the City Council review staff report and select a consulting firm for the Ham Park Replacement Project Paragon and Universal have received identical rankings from staff. Recommendation: Staff recommends Ihat the City Council select a consulting firm for the Ham Park Replacement Project and direct staff to negotiate an agreement for the City Council approval. 22. VETERANS MEMORIAL / OUTDOOR PERFORMANCE ARENA DESIGN UPDATE Comments: The design consultant for the Veterans Memorial/Outdoor Performance Arena has completed the schematic design process and is ready to start the preliminary design. City Council comments, if any, and approval of the conceptual plan is requested prior to start of the final design. Recommendation: Staff recommends that the City Council approve the conceptual design of the Vetarens Mernodal/Outdonr Performance Arena, with comments, if any, and direct staff to proceed with the design. CITY COUNCIL ORAL AND WRITTEN COMMUNICATION LOUIS BYRD, MAYOR LETIClA VASQUEZ, MAYOR PRO-TEM FERNANDO PEDROZA, COUNClLMEMBER MARIA T. SANTILLAN, COUNClLMEMSER RAMON RODRIGUFT. COUNClLMEMBER CLOSED SESSION 23. A Bo CLOSED SESSION ITEMS With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: TWO (2) CASES (UNIVERSAL MASS MEDIA CENTER) With respect to every item of business to be discussed in closed session pursuant to Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATIORS Properties: City Negotiator: Negotiating: Under Negotiation: Lindbergh Elementary School and Los Amigos Park 6168-12-926, 6168-12-905, 6168-13-900 City Council, City Attorney, City Staff Lynwood Unified School District Price and Terms ADJOURNMENT THE NEXT REGULAR MEETING WILL SE HELD ON MAY 4, 2004 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA. DATE: TO: FROM: BY: SUBJECT: April 20, 2004 THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Lorry Hempe, City Manager(~/ Yadollah Fahardi, P.E., Directo'~ff Environmental Services/City Engineer Oretha Landers, Depa~hnent of Environmental Services Amendments to Chapter 9, Section 9-6 of the Lynwood Municipal Code Relating to the Recycling and Diversion of Debris from Construction and Demolition Projects PURPOSE: To have City Council conduct a public hearing to consider approval of an ordinance to amend Chapter 9, Section 9-6 of the Lynwood Municipal Code relative to Recycling and Diversion of Debris from Construction and Demolition Projects. FACTS: On Mat'eh 16, 2004, the City Council adopted interim Urgency Ordinance, No. 1547, amending certain sections of Chapter 9-6 of the Lynwood Municipal Code to improve the implementation of the Construction and Demolition Recycling Program. Chapter 9 of the Lynwood Municipal Code included sections that set forth the requirements relative to the recycling and diversion of debris from construction and demolition projects. The initial ordinance was written requiring all construction, development and demolition projects, in which the total cost, equal or greater than $50,000, to recycle the generated debris. Because of the low threshold, staff felt that the requirements would create an undue burden on many property owners who would want to improve their properties. The initial threshold limit would also present a burden on City staff in the administration and tracking of the recycling activities. For these reasons, staff amended Sections 9-6.2 and 9-6.5 by means of adopting Urgency Ordinance No. 1547 to increase the project threshold to $100,000. Staff also added Sections 9-6.6 and 9-6.7 to require developers to use the City's approved exclusive trash hauler and to afford the City the option to revise the ordinance as needed by resolution. A permanent ordinance has to be adopted within forty-five days of adoption of the emergency ordinance, as required by law. A Notice of Public Hearing was advertised in the local newspaper on April 1, 2004 (See Attachment "A"). H \WORDFILE~PUBWORKS~COUNCIL\COU0403 (report) doc AGENDA ITEM RECOMMENDATION: Staff recommends that the City Council conduct a public hearing, accept oral and written testimony, close the public hearing and introduce for first reading the attached ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING CHAPTER 9-6, RELATING TO THE RECYCLING AND DIVERSION OF DEBRIS FROM CONSTRUCTION AND DEMOLITION PROJECTS." H ~WORDFILE~UBWORKS\COUNCIL\COU0403 (report) doc LEGAL NOTICES NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN THAT THE CiTY COUNCIL OF THE CITY OF LYNWOOD WILL HOLD A PUBLIC HEARING FOR THE PURPOSE OF AOOPTING AN ORDINANCE AMENOING SECTION 9-6 OF THE LYNWOOD MUNICIPAL CODE RELATING TO RECYCLING AND DIVER- SION OF DEBRIS FROM CONSTRUCTION AND DEMOLITION The existing Chapter 9-6 of the Lynwood Municipal Code ~ats fotlt~ the requirements rel~Jve to the recycling and dwerslon of debris from coaatruclion and dernolnton ~ Stall is propnaing to amend certain aectmns of sag Ordinance to improve the iml~ementatlon of the Construction and Demohton Recyc{i .r~ Program The Ord,nance is avmlabie for publm rewew, com- rnents, and input before Ihe public hearing The ordinance is available for review at the CI~/ Hall Annex, Environmental Sewlces Deparlment, 11330 Bull~s Road, Lynwood, California 90262. A public haadng to recewe comments on the pro- pu~ed Ordinance has been scheduled for Tuesday, April 20, 2004 The haanng will be heel in the Lynwood C~ty Counal Chambers, 11330 Bulhs Road, Lynwood, Cal~om,a, and wdl begin at 6-00 .m. ~otme is further grven that all interested pe~sons may atlend the public haarlng and testify oe this matter. {~1: ANDREA L HOOPER, C~ty Clerk 01/04, 04/08/04 LYN- 657876~ LYI~NOOD PRESS WAVE WAVE NEWSPAPER, Thursday, April 1, 2004 Attachment A Page Iofl ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING SECTION 9-6 OF THE LYNWOOD MUNICIPAL CODE RELATING TO RECYCLING AND DIVERSION OF DEBRIS FROM CONSTRUCTION AND DEMOLITION WHEREAS, on October 21, 2003, the City of Lynwood adopted a work plan required by the California Integrated Waste Management Board (CIWMB) because of its inability to comply with the AB939 requirements. WHEREAS, said work plan requires City to amend Section 9-6 of the Lynwood Municipal Code relating to the recycling and diversion of debris from construction and demolition projects by March 31, 2004; and WHEREAS, said amendments are necessary to reduce undue burden of debris recycling requirements on small residential and commercial construction projects, and the tracking efforts on city staff; and W}IEREAS, said amendments are also needed to require developers to use the city-approved exclusive trash hauler for trash disposal and recycling purposes and to allow City the option to modify the ordinance as needed. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD HEREBY DOES ORDAIN AS FOLLOW: Section 1: That Section 9-6.2 is amended to read as follows: 9-6.2 Covered and Non-Covered Projects. Projects over $100,000 in value involving construction, remodeling or demolition, must submit a "Construction and Demolition Waste Reduction and Recycling Plan" to City staff for review and approval with permit application. After the Waste Reduction and Recycling Plan has been reviewed by City staff, the plan will either be returned in one of the following four (4) status conditions: · "Approved" · "Further Explanations Needed." City staff will return plan to contractor with questions about applicant's plan. Applicant must resubmit plan with each of the City's questions answered thoroughly. · "Denied" This will stop the approval for a permit. · "Exempted Due to Infeasibility" COU~(Ord) Page 2 of 2 Applicant/Contractors will be expected to follow the plan and document results during construction. "Consltuction and Demolition Waste Reduction and Recycling Report" form will be submitted at the end of the project to City staff, for review of compliance with the plan. a. Covered Projects: All construction, demolition, and renovation projects in which the total costs are, or are projected to be, greater than or equal to $100,000 ("Covered Projects") shall comply with this Article. b. Non-Covered Projects: Applicants for conslruction, demolition, and renovation projects within the City whose total costs are less than $100,000. "Non- Covered Projects" shall be encouraged to divert at least filly (50) percent of all project- related consm~ction and demolition debris. c. Compliance as a Condition of Approval to Proceed: Compliance with the provisions of this Article shall be listed as a condition of approval to proceed for any building or demolition pc,mit issued for a Covered Project. d. Government Projects: All City-sponsored or public construction, demolition, and renovation projects in which the total costs are, or are projected to be, greater than or equal to $100,000 shall be considered "Covered Projects" for the purposes of this Article. e. Gradual Threshold Schedule: During the first six months the ordinance is in effect, all new applicants for residential and commercial "Covered Projects" shall comply on a gradual voluntary basis (no fee requirements), after which compliance shall be mandatory for new applicants. All new applicants for government "Covered Projects" shall comply on a mandatory basis from the first day the ordinance is in effect. Threshold schedules may be effected by City Depa~hnent budget and staffing requirements for ordinance implementation and enforcement. Section 2: That Section 9-6.5 be amended to read as follows: 9-6.5 Recycling Fee Requirement Upon approval of the Construction and Demolition Waste Reduction and Recycling Plan, and before commencement of any physical on-site activities, the applicant shall deposit the following amounts with City of Lynwood staff. Value of Job $100,000 to $499,999 $500,000+ IRecycling Fee Requirement I 2.0 % 1.0 % couo4o~ (Or~) Page 3 of 3 After completion of the job and submission of the "Constxuction and Demolition Waste Recycling and Disposal Report Fo.n", the "Recycling Fee" will be refunded in proportion to the amount of materials diverted through waste reduction and recycling. The calculation for determining the amount of the recycling fee to be refunded to the applicant is based on the following formula: Amount of Refund = (Diversion Rate on Report Form) x (Recycling Fee Paid) 50% The refund is not to exceed the amount of the recycling fee paid. The City of Lynwood Department of Environmental Services can make a determination that the minimum diversion rate can be raised at a later date as waste reduction and recycling infrastructure is expanded. The formula will be adjusted accordingly. Section 3: That Section 9-6.6 be added to read as follows: 9-6.6 Debris Hauling Requirements All "Covered and Non-Covered Projects" are subject to City franchise solid waste and recycling service provider debris hauling requirements. All applicants shall utilize debris hauling services provided by City franchise hauler for non-separated recyelables and disposal. Franchise hauler shall collect non-separated C&D recyclables for a floor sort at permitted facility in order to maximize construction and demolition debris diversion. The franchise service provider shall provide the disposal and recycling tonnage information to the applicant for submission to City staff. City staff shall provide contact name of franchise solid waste and recycling service provider to applicants during the permit application period. Clean source-separated recyclable C&D debris materials may be collected by franchise hauler, or any recycler in the market for such material (e.g., clean asphalt, concrete, lumber, ete). City staff shall provide applicants with list of recycling service providers for dean some-separated debris materials. Recycling and disposal bins or debris boxes are required to be placed at the construction and/or demolition job site before work can commence. Section 4: That Section 9-6.7 be added to read as follows: 9-6.7 Option to Revise Beginning one year after the ordinance is in effect, City staff will evaluate the Recycling and Diversion of Construction and Demolition (C&D) Debris Ordinance to determine its effectiveness in reducing the amount of C&D debris landfilled. In this determination, City staff will consider issues such as the amount of C&D debris landfilled, volume of C&D activity, markets for C&D debris materials, and other barriers encountered by applicants. If City staff, determines the C&D landfilled had the potential for diversion, then the City may amend these provisions and implement the necessary measures to increase diversion of C&D debris. These amendments may be established by resolutions. couo~o~ (Ord) Page 4 of 4 Section 5: The City Council of the City of Lynwood hereby adopts this Ordinance setting regulations relating to recycling and diversion of debris from construction and demolition projects. First read at a regular meeting of the City Council held on the day of and adopted and ordered published at a regular meeting of said Council held on the __ day of PASSED, APPROVED and ADOPTED on the __day of .,2004 ATTEST: LOUIS BYRD, Mayor City of Lynwood ANDREA L. HOOPER, City Clerk City of Lynwood APPROVED AS TO FORM: LORRY HEMPE, City Manager APPROVED AS TO CONTENT: ARNOLDO BELTRAN City Attomey, City of Lynwood YADOLLAH FARHADI, P.E. Director of Environmental Services/ City Engineer COU0404 (Ord) Page 5 of 5 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) §: CITY OF LYNWOOD ) I, ANDREA L. HOOPER, City Clerk of the City of Lynwood, California, do hereby certify that the above and foregoing ordinance was duly adopted, passed and approved by the City Council of the City of Lynwood, California, at a regular meeting held in the City Hall of said City on the day of ,2004 and passed by the following vote: AYES: NOES: ABSTAIN: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) )§: COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is full, tree and correct copy of Ordinance No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of ,2004 City Clerk, City of Lynwood couo~o~ (ova) DATE: TO: FROM: BY: SUBJECT: Apdl 20, 2004 Honorable Mayor and Mamb~ m..of ~;~e City Council Lony Hempe, City Manager Alfretta F. Earnest, Assistant City Manager Peter Han, Information Systems Manager REQUEST TO SOLICIT PROPOSALS FOR INFORMATION SYSTEMS MASTER PLAN PURPOSE The purpose of this item is to have the City Council review the attached draft request for proposals (RFP) to prepare the Information Technology Master Plan and authorize staff to solicit proposals to prepare the plan. BACKGROUND The purpose of preparing an Information Technology Master Plan will be to assist the City of Lynwood to utilize technology in the most effective and efficient manner possible to support and enhance operational and business activities. The Master Plan is expected to define and prioritize the City's technological needs over the next five years by evaluating the current hardware and software systems and recommend solutions that would best benefit residents, business owners and the overall organization. These needs will be determined based on interviews with the various departments. The plan would ensure compatibility with resources and future hardware/software purchases and the capability to share data effectively between departments. It would also identify additional needs and alternatives and provide allocated costs, critical success factors, strategies, schedules, and ways to diminish the digital divide. Staff has prepared a draft RFP for your review. The attached document requests review needs assessment of the following components: Implementation and integration of a financial software package, Geographic Information System (GIS) e-commerce, citizens' request services, permit tracking software, water billing software, human resources software, and land management among others. · Improve customer services through utilization of information technology. · Existing technology and recommend enhancements. · Selection of an appropdata hardware platform that will have the capacity to accommodate the growth over the next several years. AGENDA · Implement Planning and Zoning permit and construction project tracking solutions. · Evaluate the benefits and cost-effectiveness of maintaining/upgrading versus replacing the City's existing enterprise systems. · Improve web site functionality for online public and community services. · Make budget recommendations for implementation of IT upgrades and initiatives. · Establish standards for hardware and software including applications specific to the City's operating departments. · Develop a secure and stable IT infrastructure including disaster recovery planning and security policies. AJthough the City of Lynwood's technology has advanced considerably throughout the years, many of the improvements were made on fundamental necessities for the City to operate properly such as through financial and water billing software, business license software, network infrastructure upgrades, operating system upgrades, email updates, faster access to the intemet and a more structured local area network. Departmental needs for technology and software were generally taken care of on an as needed basis, which would sometimes result in disparate systems, an ineffective distribution of data. ANALYSIS Procurement of a detailed five-year Technology Master Plan would benefit the City of Lynwood by developing a system that would help serve constituents better and allow employees to move forward in a clear and concise fashion and eliminate the possibilities of duplicating efforts and ineffectively means for using data on a city wide basis. The City's current financial system software wes custom programmed about 12 years ago and requires replacement to enhance the operational capabilities for business practices by including more up to date modules such as budgeting, paperless purchase order processing, bank communication system, investment tracking, payroll tax tracking, inventory tracking, and human resources. Costs to develop a technology strategic plan will range from $45,000- $80,000 and will take approximately 4-6 months to complete. It will detail the needs, benefits, and associated costs to acquire and implement projects within a five-year timeline. RECOMMENDATION Staff respectfully requests that the City Council approve staff's request to solicit proposals from various firms to provide cost and approach to complete a City of Lynwood's Technology Master Plan. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT BIDS FOR PROFESSIONAL SERVICES TO DEVELOP A FIVE YEAR TECHNOLOGY MASTER PLAN WHEREAS, the purpose of preparing a Technology Master Plan is to assist the City in utilizing technology in the most efficient and effective manner to improve operations; and WHEREAS, the Technology Master Plan is expected to define and prioritize the City's technological needs over the next five year period; and WHEREAS, the City of Lynwood desires to obtain the services of a firm to develop and prepare its Technology master Plan; and WHEREAS, procurement of a detailed five year plan is expected to benefit the City of Lynwood by developing a system to better serve constituents and improve business processes; and WHEREAS, funds are available in the FY 2003/04 Operating Budget to cover the cost of developing and preparing the plan. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, order, and resolve as follows: Se;ti~n t. That the City Council authorizes staff to solicit bids for professional services to develop and prepare a City of Lynwood Technology Master Plan. Section 2. This resolution shall become effective immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 2004. day of LOUIS BYRD, MAYOR ATTEST: Andrea L. Hooper City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: City Attorney Lorry Hempe, City Manager City of Lynwood California REQUEST FOR PROPOSAL TO PREPARE THE CITY OF LYNWOOD'S TECHNOLOGY MASTER PLAN APRIL, 2004 SUBMISSION DEADLINE JUNE 2, 2004 BY 5:00PM City of Lynwoqd Informa~on Technoloav Strateaic Plan TABLE OF CONTENTS INFORMATION TECHNOLOGY MASTER PLAN Project Description ......................................................................................................................................... 3 General Agency Information .......................................................................................................................... 3 Conjuration of Technology .......................................................................................................................... 4 Needs Assessment Summary ....................................................................................................................... 5 Goals and Objectives ..................................................................................................................................... 5 Scope of Won~ ................................................................................................................................................ 7 Inquiries .......................................................................................................................................................... 7 Schedule of Events ........................................................................................................................................ 8 Submission of Proposal Requirements ......................................................................................................... 8 Award of Conlmct .......................................................................................................................................... 9 Evaluation and Selection Process ................................................................................................................. 9 Checldist and Rating Scale ............................................................................................................................ 10 Current Hardware Configuration ................................................................................................................... 11 Appendix A ..................................................................................................................................................... 12 Appendix B ..................................................................................................................................................... 13 City of Lyn'aood informaliqn Technology Strateaic Plan CITY OF LYNWOOD NOTICE INVITING SEALED REQUEST FOR PROPOSAL NOTICE IS HEREBY GIVEN that sealed proposals will be received at the office of the Management Information Systems (MIS), 11330 Bullis Rd., Lynwood, California, until 5:00 p.m. on June 2, 2004, at which time they will be made known publicly the proposers submitting the proposals for the following: INFORMATION TECHNOLOGY MASTER PLAN PROJECT DESCRIPTION The City of Lynwood is secking a qualified consulting f.,a with expertise in municipal enterprise computer systems to prepare a cost effective and efficient Information Technology Master Plan for the City of Lynwood to help streamline business processes and improve customer services. The City will use the plan as a tool to guide Information Technology (IT) improvements, and IT capital outlays for a five-year period commencing with the FY 2004-2005 budget. The mission of MIS is, in pa~laiership with other City departments, to facilitate improvements in operating efficiency and effectiveness by developing, implementing, and maintaining high-quality technology solutions that provide secure, reliable and timely collection, storage, access and transmission of information in support of City of Lynwood goals. The Plan will recommend and pnoritize additions, changes and improvements to be implemented over the next five years. The City's major computerized systems and equipment are listed in appendix A and an organizational chart in appendix B. GENERAL AGENCY INFORMATION The City of Lynwood was incorporated on July 16, 1921, under the general laws of the State of California. The City operates under a Council-Manager fo,m of government provides the following services to the community: general administration, environmental services (public works), community development services, recreation and community services, and public safety (fire and police services are contracted with Los Angeles County). Thc City operatcs in approximately a 4.8 square milc arca with a population of 72,600. It has five Council Mcmbcrs, an clectcd City Clerk, elected City Treasurer, and an appointed City Managcr. It has approximately 290 cmployccs operating under the departments of: City of Lynwood InformaUon Technoloov Strate(~c Plan Legislative City Manager Finance & Administration Environmental Services Redevelopment Development Services Recreation & Community Services The MIS division is under Finance and Administration Depasi~nent. Thc division supports 135 computer users and it's primary responsibilities include: Information Management Interact and intranet services, [waphics and display services, imaging, website and application development Computer Operations Help desk support, desktop / printer services, security, backup and disaster recovery, application support, and computer training Infrastructure ManagementNetwork Administration (LAN & WAN), Storage Server Management, E-Mail Administration, Interact Fircwall .Administration The City has two additional agencies, which have separate financial statements and operating budgets. These agencies are: 1) Thc Lynwood Redevelopment Agency (LRA) - established in 1973 pursuant to thc California Health and Safety Codes for the purpose of eliminating blight by encouraging the development of residential, commercial, industrial, recreational, and public facilities within designated project areas of the City of Lynwood. 2) The Lynwood Information, Inc. (LID - created as a non-profit corporation in 1981 for the purpose of educating and informing residents of matters of concern through various media such as cable TV programming and the City's newsletter. CONFIGURATION OF TECHNOLOGY Thc City of Lynwood currently has approximately 135 personal computers that range fxom Pcntium H 400Mhz to Pentium IV 2.4Ghz with a majority using Windows 2000 or Windows XP Professional. 80% of the computers are running Microsoft Office 2000 and the remainder running Office XP. Current network protocols in use are Novell's IPX/SPX and TCP/IP. Financial software was custom programmed in PIK about 12 years ago. It is being run on a Bull Escala on a UNIX platform, using Universe as its d~t_~base. Users access financial data through the use of emulation software (currently Wintegrate). City of Lynwood Information Technoloov Stmteoic Plan Network file and print services are authenticated ming Novell 4.12, which is being run on a pill 500Mhz Hewlett Packard LH3 with a 27GB SCSI RAID configuration and is backed up using DDS3 tapes using ArcServe software. E-mail is powered by Lotus Domino Server R5 running on a 2.4Ghz Sup¢~iiiicro server with 2GB of RAM and a 80GB which is backed up using 50/120GB AFl' tapes using ArcServe software. Virus protection is administered by Symantec Enterprise Edition v.7 and updates are automatically updated and pushed through to all connected workstations. Terminal Services are utilized on a HP tc2110 Server, which allows remote access to network files and applications. Document imaging is nm on a Supem~icro PIV2.4Ghz server, which is connected to a 200GB Network Area Storage server in a RAID configuration. Network topology and other applications can be found on Appendix A and B respectively. NEEDS ASSESSMENT SUMMARY Although all the city's computers are connected to shar~ network da'm, resources, e-mail, and internet access, there is no structured integration between deparlments by using network applications. Departments currently have access to Accounting, utility billing, and business license data via inquiry by the LAN connection. In addition, depmh~lents have been utilizing their own methods of operation through the use of customized or specialized software, which hinders the free flow of information between the departments and often creates duplicated efforts. The City does not yet havc a backend databasc in place and will need recommcndations for onc such as Oraclc or SQL. Therc is also a need for a modular municipal Enterprise Resource Planning softwarc package to intcgrate business processes and improvc customer scrviccs. GOALS AND OBJECTIVES Automating and modernizing business processes to improve customer service and office efficiency is the primary goal. Enabling multiple departxnents to meet business needs with an integrated enterprise system environment that is ruer friendly and cost effective is the desired outcome. The City's overall IT planning goals are to: · Improve customer services through strategic utilization of information technology; · Create City-wide enterprise integrated system across all City departments; · Implement and integrate a modular Financial Management Software package with a minimum set of the following modules. City of Lynwood Informa~n T~noloev Strat~ic P~an a. General Ledger, Budgemy Reporting, Annual Budget Processing, Requisition Processing, Purchasing, Accounts Payable, Revenue Accounting b. Accounts Receivable, Cash Register Interface, Integrated Inventory, Project and Grant Accounting, Fixed Assets c. Human Resources, Payroll, Position Control and Budgeting, Applicant Tracking, Retirement Tracking d. Inveshnent tracking, Fleet management, bank communications e. Water billing software, Support web functionality · Develop a secure and stable IT infrastructure including disaster recovery planning and security policies; · Implement E-mail filtering software/hardware as well as interact content filtering and analysis tools; · Provide online data entry and editing at remote sites; · Implement Planning and Zoning p¢~'iiiit and eonstxuction project tracking solutions; · Evaluate the benefits and cost-effectiveness of maintaining/upgrading versus replacing the City's existing enterprise system; · Improve web site functionality for online public and community development services; · Make budget recommendations for implementation of IT upgrades and initiatives; · Develop strategies and recommendations to help ways to diminish the digital divide. The Information Technology Master Plan should address the following primary objectives: · Establish global solutions that unite and benefit the whole City enterprise and all sites; · Develop a process / fxamework for making IT purchasing decisions; · E-Signatures / Business approval automation for City Council, Depasi~nent Heads and Staff; · Identify relevant staff and user training to meet the elements and requirements contained in the plan; · Validate enterprise system needs with respect to current enterprise system capabilities; · Identify peffO,liiance gap(s) between current information systems capabilities and determined needs; · Manage info.aation flow throughout the organization to minimize labor, data redundancy, and inconsistencies, in addition to increasing the quality, accuracy and accessibility of the information; · Evaluate enterprise system replacement alternatives and network upgrades to dose performance gaps; · Identify options for expanding web functionality and e-government capabilities; · Develop methods to create a paperless office; · Install kiosks around the city to provide information to citizens as well as enabling them to pay bills through the kiosks. Additional considerations requested to be addressed and evaluated in the plan: · Web based (e-commerce) handling of Building Permits, Business Licenses, Code Enforcement (citations), or related online services; C~ of L¥n ~A'xt. _ lnfgrmaliqn Te~;hnoloav Stmteaic Plan · Video Conferencing; · Implementing remote access or VPN capabilities over WAN/LAN fxom various City sites; · Integrated assets management and tracking solutions (for GASB 34 requirements); · Automation of city forms and expanded availability online via City's web site; · PC-Windows compatible solutions for more flexible enterprise system reporting; · Implementing cash receipts/point of purchase payment by credit card; · Avmlable laser check printing solutions and system requirements; · Remote management of desktop computers; · Training requirements for enterprise system users; · Development of streaming video solutions. ~;COPE OF WORK 1. Review City business functions, information processes (automated and manual); 2. Situation analysis of City IS functions, processes and enterprise system capabilities; 3. Create decision matrix of current and needed enterprise system functions; 4. Identify information systems strategies, initiatives and recommendations to be implemented over the next three years; 5. Phasing of recommended systems upgrades or replacement solutions; 6. Cost-estimates for enterprise system replacement and information systems integration; 7. Enterprise system training program cost estimates and delivery approaches; 8. A written plan with situation analysis, decision criteria, project solutions and recommendations, three year implementation schedule, IT human resource recommendations, program cost-estimates and supplemental backup material; 9. Milestone presentation(s) to staff and City Council (e.g., PowerPoint overview); 10. Revise and finalize draft plan based on feedback fxom City Staff, City Manager's office, Department Directors, and City Council. INOUI~IES Questions related to this request for proposal shall be in writing (e-mail preferred) and directed to: Peter Han Info.~ation Systems Manager 11330 Bullis Road Lynwood, CA 90262 310-603-0220 x294 ohan~lvnwood.ca, us Ci[y of Lyn'eood Inform~n Techn91~ly Stmteflic Plan The questions will be documented and the City of Lynwood will prepare and publish an addendum, which will list each question received and the City's response. SCHEDULE OF EVENTS The following outlines thc desired timetable for this project. Thc city reserves thc fight to modify this sebedule Issue Requests for Proposal Deadline for written questions regarding RFP Pre-Vendor Conference Amendment / Addendum to RFP Proposals Due Evaluation of Proposals Selected Vendor Interviews Recommendation to City Council Contract Award Start Project Completion April 28, 2004 May 6, 2004 May 12, 2004 May 19, 2004 June 2, 2004 June 9, 2004 June 16, 2004 July 6, 2004 following Council approval <30 days after Council approval Within time period provided in proposal SUBMISSION OF PROPOSAL REOUREMENTS 1. Background statement regarding capabilities and understanding of thc work to be done; 2. A summary of the firm's methodology/approach of the work to be done; 3. A statement of commitment to peffo, n the work within the project time period; 4. Identification of the person or persons who will be responsible for the Plan development, including a list of their recent work done in this area and related experience; 5. Resumes or background information on each team member's education, professional experience while employed by the finn and/or subcontractor; 6. A minimum of two (2) references from other city governments where the firm has performed similar services within the last three years, i.e., names, addresses, phone numbers of persons to contact; 7. A cost summary for the proposed work, including an hourly rate schedule for all person(s) associated with the project; 8. Note the availability of any previously completed documentation for similar work; 9. The location of the office from which the work will be done. Other Submittal Conditions: 1. The deadline for the proposals is at 5:00 P.M., Wednesday, June 2, 2004. 2. The proposal must be mailed or delivered to the attention of' City of Lynwood Management Information Systems Division Atto: Peter Han City of Lvnwoo<l lnform0tjqn T~;hnolo~y S~tef:liq Plan 11330 Bultis Road Lynwood, CA 90262 3. Submit one original and (5) copies of the proposal clearly marked" City of Lynwood Information Technology Strategic Plan" and one copy in Microsoft Word on either a 3 ½ floppy disk or CD-ROM. 4. The City of Lynwood reserves the right to reject any or all proposals, to compare the relative merits of the respective proposals, and to choose that proposal or components of those proposals which, in the opinion of the City, will best serve the interests of the City. 5. Proposals shall be considered good for ninety (90) days fxom the submittal deadline. 6. Each proposal prepared in response to this RFP shall be done at the sole cost and expense of each proposing firm and with the express understanding that no claims against the City for reimbursement will be accepted. AWARD OF CONTRACT Issuance of this RFP and receipt of proposals does not commit the City to award a contract. The City reserves the fight to reject any or all proposals, to accept any proposal or portion thereot~, to waive any irregularity, and to take the proposals under advisement for the period of time stated in the 'rNotice Inviting Sealed Proposals," all as may be required to provide for the best interests of the City of Lynwood. In no event will an award be made until all necessary investigations are made as to tbe responsibility and qualifications of the proposer to whom the award is contemplated. EVALUATION AND SELECTION PROCESS Each Consultant responding to the request for Proposal will be evaluated on each element of the Scope of Services and general information described above in the following order: Submittal Review: Each submittal will be reviewed to determine if it meets the "Proposal Content" requirements contained within the proposal. Failure to meet these requirements will be cause for eliminating the firm from further consideration. Submittal Eval,~fion: An evaluation committee will review and evaluate those submittals complying with the requirements indicated above. This evaluation will focus on major topical items pertinent to the project. Selection: Based on the committee's evaluation of each firm's written proposal, cost proposal and oral interview, the firms will be ranked by the evaluation committee. Pricing: Review of the Estimated Fees and Costs. ¢il;y of Lynwood Information T~72~noloov Strategic Plan CHECKLIST AND RATING SCALE FOR EVALUATING PROPOSAL 1. Qualifications of Company/Consultant -Reputation and independence of the Finn. (Based on References) -Qualifications ofporsonnel to be assigned (experience, training, communication skills) 2. Technical Approach -Consultant methodology/approach -Responsiveness to meet or exceed request for proposal -Ability to communicate plans in an organized, clear and convincing matter. 3. Estimated Fees and Cost TOTAL 15% 15% 15% 15% 25% 100% SCORE: 0 = unacceptable 1 = poor 2 = fair 3 = good 4 = excellent l0 (;;ity of LynwQ~ Information Tec~nol~v Strate3ic Plan CUBttENT HARI)WAEE AND ~K~q'WARE APPLICATIONS INFI~STI~UCTUI~: City of Lynwood ComputerizedListing Systems Departments ystems Vendor Comments Redevelopment I Public Works }IS ESRI Arc View Awaiting layer of geoc, oded c~ty aedal ~AD Microstation J+ =ermit System none Building and Safety Development DIS Federal HUD ystem Community 2020 1 intemet Finance And Adminietration Bull Escala PII 266MHz 256 Modules include: Payroll, Water Finance Server ram, UNIX OS, Universe Database, programmed in Billing, Purchasing, A/P, G/L, PIK and Budgeting Windows98, Win2000, Win Desktop Computers XPI Microsoft Office 135 users 2000/XP Business L~cense HDL Inc Virus Protection Symantec Enterprise Ed Version 7 Wire line Telephone PacBelI Systems Wireless Communication AT&T, Nextel .'~ity Wide Systems Main OS for file / ~lovell 4 12 on HP ~letserver LH3, PIll 500Mhz )nnter shadng i12MB Ram .otus Notes on Windows 130 users E-Ma~I Z000 PlY 2.4Ghz 1GB ram Sonic Wall Pro/flrewalll Firewall :ontent filtering. Terminal Services VIS Terminal Server PIV 5 user connecbon license ZGhz Intemet and web SP Pacific Bell r-1 connection and Web hosting ~ervices Dur License provides for 5 _aser F~che on PlY server Imaging System ~ith 200GB storage :oncurmnt users. It is installed 3n approx 10 PCs 11 City of Lynwood lnforn'kalJon T{~hnol~v Strategic Plan ADDeltdix A ~g 12 City of Lynwqqd Information Technology Strategic Plan ADDendix B O 13 DATE: TO: FROM: BY: SUBJECT: Apdl 20, 2004 HONORABLE MAYOR AND MEMBERS OF CiTY COUNCIL Hempe, City Manager~/ Lorry Autra C. Adams, Special Assi~ant/Intergovemmental\Y Relations{~ Local Taxpayers and Public Safety Protection Act PURPOSE: The purpose of this item is to have the City Council adopt a resolution in support of the Local Taxpayers and Public Safety Protection Act, a ballot initiative being co-sponsored by the League of California Cities. BACKGROUND: On October 30, 2003 the League of California Cities along with the California State Association of Counties and the California Special Districts Association filed the Local Taxpayers and Public Safety Protection Act with the State Attorney General's Office for a title and summary for the November 2004 statewide election. Petitions have been cimulated for this ballot initiative and approximately 1,000,000 signatures have been gathered for the 600,000 that are needed to qualify the initiative for the ballot. Signatures are currently waiting to be validated by the County and State Election Officials. ANALYSIS: Dudng the past several years, there has been a significant change in local govemment finances based on laws that have been passed by the Legislature and Governor of California that divert, reduce, or delay the payment of local tax revenues. The aetions by the state in the current budget year, requiring Redevelopment Agencies to shift funding to the state and a three-month reduction to local governments in vehicle license fee backfill revenues, cleady demonstrate that certain local government revenues will continue to be manipulated by the state. According to the Legislative Analyst Office, full implementation of the Govemor's proposed budget for FY 2004-05, including passage by the voters of the $15 billion deficit-financing bond, would result in an ongoing structural deficit for the State of Califomia of $7 billion. This will continue to put city resources and services at dsk in future years to additional state revenue raids. The Local Taxpayers and Public Safety Protection Act seeks to provide constitutional protection to local govemment revenues. AGENDA ITEM The two pdmary components of the initiative are: Public Vote Required - Approval of a majority of the electorate would be required before a proposed state law may take effect that appropriates, reallocates, redistributes, reduces or suspends the payment of local tax revenues (sales, property and vehicle license) to cities, counties and special districts; and Reimbursement for Mandated Costs - Clarify that the state must reimburse local governments for a new mandated program or higher level of service, protecting local governments from cost shifts. The League of Califomia Cities has requested that cities offer support for the Local Taxpayers and Public Safety Protection Act. RECOMMENDATION: Staff recommends that the City Council adopt the attached resolution entitled, 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPPORTING A STATEWlDE BALLOT INITIATIVETO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS." Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE THE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS WHEREAS, The State of California annually seizes more that $5.2 billion local property tax funds (EPAF) statewide, which have cost local governments more than $40 billion in the lost revenues over the past 12 years, including more than $800 million annually for cities, or $6.9 billion over the past 12 years, thereby seriously reducing resources available for local public safety and other services; and WHEREAS, The drain of local resources has continued even during periods when the state's budget has been overflowing with surpluses as well as during difficult economic times; and WHEREAS, The Governor's budget proposal for FY 2004-05 would increase the amount of the ERAF property tax shift by $1.3 billion on a permanent basis, an increase of approximately 25 percent over the current ERAF shirt; and WHEREAS, The proposed FY 2004-05 budget would also, for the first time, permanently extend the ERAF shift to redevelopment agencies at an initial cost of $135 million a year undermining the ability of cities to leverage private investments in job-creating economic activities and resulting in approximately $1.3 billion in lost bonding capacity. $810 million to $945 million in lost public and private investments, 12,000 to 16,000 lost jobs, primarily in construction, and related lost income taxes to the state of California; and WHEREAS, The current state budget appropriates local vehicle license fee backfill and redevelopment property tax funds that are needed to finance critical city services such as public safety, parks, street maintenance, housing and economic development; and WHEREAS, The adopted FY 2003-04 state budget assumes an ongoing structural budget deficit of at lease $8 billion, and the Legislative Analyst estimates that full implementation of the Governor's proposed budget for FY 2004-05, including passage by the voters of his $15 billion deficit financing bond, would result in an ongoing structural deficit of $7 billion, continuing to put city resources and services at risk in future years to additional state revenue raids; and WHEREAS, It is abundantly clear that state leaders will continue to use local tax funds to balance the state budget unless the voters limit the power of the Legislature and Governor to do so; and WHEREAS, The voters of California are the best judges of whether local tax funds should be diverted, confiscated, and shifted or otherwise taken to finance an ever-expanding state government; and WHEREAS, The General Assembly of Voting Delegates of the League of Califomia Cities at its September 10, 2003, meeting voted to sponsor a statewide ballot initiative to empower the voters to limit the ability of state government to confiscate local tax funds to fund state govemment; and WHEREAS, The League has requested that cities offer support for the Local Taxpayers and Public Safety Protection Act, a November 2004 ballot initiative, also known as the LOCAL initiative, that will allow voters to decide whether state government may appropriate local tax funds to fund state government operations and responsibilities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS: Section 1. That the City hereby expresses its strong support for the Local Taxpayers and Public Safety Protection Act, also known as the LOCAL initiative, a statewide ballot initiative to allow voters to decide whether local tax funds may be taken, confiscated, shifted, diverted or otherwise used to fun state government operations and responsibilities. Section 2. That the City Council and staff are authorized to provide impartial informational materials on the initiative as may be lawfully provided by the city's representatives. No public funds shall be used to campaign for or against the initiative. Section 3. That the residents of the City are encouraged to become well informed on the initiative and its possible impacts on the critical local services on which they rely. Section 4. That the City Manager or her designee is authorized to carry out any transactions as so ordered by this resolution. Section 5. That this resolution shall become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTEDthis day of ,2004. ATTEST: LOUIS BYRD, MAYOR ANDREA L. HOOPER, CITY CLERK APPROVED AS TO FORM: APPROVED AS TO CONTENT: CITY ATTORNEY LORRY HEMPE, CITY MANAGER STATE OF CALIFORNIA } } ss. COUNTY OF LOS ANGELES } I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the day of ,2004. AYES: NOES: ABSENT: ABSTAIN: ANDREA L. HOOPER, CITY CLERK STATE OF CALIFORNIA } } ss. COUNTY OF LOS ANGELES } I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this day of 2004. ANDREA L. HOOPER, CITY CLERK THE LOCAL TAXPAYERS AND PUBLIC SAFETY PROTECTION ACT SECTION ONE. Short Title. These amendments to the California Constitution shall be known and may be cited as the LOCAL TAXPAYERS AND PUBLIC SAFETY PROTECTION ACT. SECTION TWO. Findings and Purposes (a) The People of the State of California find that restoring local control over local tax dollars is vital to insure that local tax dollars are used to provide critical local services including, but not limited to, police, fire, emergency and trauma care, public health, libraries, criminal justice, and road and street maintenance. Reliable funding for these services is essential for the security, well-being and quality of life of all Californians. (b) For many years, the Legislature has taken away local tax dollars used by local governments so that the State could control those local tax dollars. In fact, the Legislature has been taking away billions of local tax dollars each year, forcing local governments to either raise local fees or taxes to maintain services, or cut back on critically needed local services. (c) The Legislature's diversion of local tax dollars from local governments harms local governments' ability to provide such specific services as police, fire, emergency and trauma care, public health, libraries, criminal justice, and road and street maintenance. (d) In recognition of the harm caused by diversion of local tax dollars and the importance placed on voter control of major decisions concerning government finance, and consistent with existing provisions of the California Constitution that give the people the right to vote on fiscal changes, the People of thc State of California want the right to vote upon actions by the State government that take local tax dollars from local governments. (e) The Local Taxpayers and Public Safety Protection Act is designed to insure that the People of the State of California shall have the right to approve or reject the actions of state govemment to take away local revenues that fund vitally needed local services. (f) The Local Taxpayers and Public Safety Protection Act sUcngthens the requirement that if the State mandates local governments to implement new or expanded programs, then the State shall reimburse local governments for the cost of those programs. (g) The Local Taxpayers and Public Safety Protection Act does not amend or modify the School Funding Initiative, Proposition 98 (Article xrvI, section 8 of the California Constitution). (h) Therefore, the People declare that the purposes of this Act are to: (1) require voter approval before the Legislature removes local tax dollars from the control of Local Government, as described in this measure; (2) insure that local tax dollars are dedicated to local governments to fund local public services; (3) insure that the Legislature reimburses local governments when the State mandates local governments to assume more financial responsibility for new or existing programs; and (4) prohibit the Legislature from deferring or delaying annual reimbursement to local governments for state-mandated programs. SECTION THREE. Article XIIIE is hereby added to the California Constitution to read as follows: ARTICLE XIIIE Local Taxpayers and Public Safety Protection Act Section 1. State-wide Voter Approval Required. (a) Approval by a majority vote of the electorate, as provided for in this section, shall be required before any act of the Legislature takes effect that removes the following funding sources, or portions thereof, from the control of any Local Government as follows: (1) Reduces, or suspends or delays the receipt of, any Local Governmem's proportionate share of the Local Property Tax when the Legislature exercises its power to apportion the Local Property Tax; or requires any Local Government to remit Local Property Taxes to the State, a state-created fund, or, without the consent of the affected Local Governments, to another Local Government; (2) Reduces, or delays or suspends the receipt of, the Local Government Base Year Fund to any Local Government, without appropriating funds to offset the reduction, delay or suspension in an equal amount; (3) Restricts the authority to impose, or changes the method of distributing, the Local Sales Tax; (4) Reduces, or suspends or delays the receipt of, the 2003 Local Government Payment Deferral; or (5) Fails to reinstate the suspended Bradley-Bums Uniform Sales Tax Rate in accordance with Section 97.68 of the Revenue and Taxation Code added by Chapter 162 of 2003 Statutes; or reduces any Local Government's allocation of the Property Tax required by Section 97.68 while the Sales Tax Rate is suspended. CO) Prior to its submission to the electorate, an act subject to voter approval under this section must be approved by the same vote of the Legislature as is required to enact a budget bill and shall not take effect until approved by a majority of those voting on the measure at the next statewide election in accordance with subdivision (c). (c) When an election is required by this section, the Secretary of State shall present the following question to the electorate: "Shall that action taken by the Legislature in [Chapter of the Statutes of ], which affects local revenues, be approved? Section 2. Definitions (a) "Local Government" means any city, county, city and county, or special district. Co) "Local Government Base Year Fund" means the amount of revenue appropriated in the 2002-2003 fiscal year in accordance with Chapters 1 through 5, commencing with section 10701 of Part 5 of Division 2 of the Revenue and Taxation Code, adjusted annually based upon the clumgc in assessed valuation of vehicles that arc subject to those provisions of law. In the event that the fees imposed by those provisions of law are repealed, then the Fund shall be adjusted annually on July 1 by an amount not less than the percentage change in per capita personal income and the change in population, as calculated pursuant to Article XIIIB. (c) "2003 Local Government Payment Deferral" means the amount of revenues required to be uansferred to Local Government from the General Fund specified in subparagraph D of paragraph 3 of subdivision (a) of section 10754 of the Revenue and Taxation Code in effect on August 11, 2003. (d) "Local Property Tax" mean~ any Local Government's January 1, 2003 proportionate share of ad valorem taxes on real property and tangible personal property apportioned pursuant to the Legislature's exercise of its power to apportion property taxes as specified in Article XIIIA, section 1. "Local Property Tax" also means any Local Government's allocation of the ad valorem tax on real property and tangible personal property pursuant to Article XVI, section 16. (e) "Local Sales Tax" means any sales and use tax imposed by any city, county, or city and county pursuant to the terms of the Bradley-Bums Uniform Sales and Use Tax (Chapter 1 of Part 1.5 of Division 2 of the Revenue and Taxation Code) in accordance with the law in effect on January l, 2003. (f) "Special District" means an agency of the State, formed pursuant to general law or special act, for the local performance of governmental or proprietary functions with limited geographic boundaries, including redevelopment agencies, but not including school districts, community college districts, or county offices of education. (g) "State" means the State of California. Section 3. Interim Measures (a) The operation and effect of any statute, or portion thereof, enacted between November 1, 2003 and the effective date of this Act, that would have required voter approval purs-ant to Section 1 if enacted on or after the effective date of this Act (the "Interim Statute"), shall be suspended on that date and shall have no further force and effect until the date the Interim Statute is approved by the voters at the first statewide election following the effective date of this Act in the manner specified in Section 1. If the Interim Statute is not approved by the voters, it shall have no further force and effect. (b) If the Interim Statute is approved by the voters, it shall nonetheless have no further force and effect during the period of suspension; provided, however, that the statute shall have force and effect during the period of suspension if the Interim Statute or separate act of the Legislature appropriates funds to affected local governments in an amount which is not less than the revenues affected by the Interim Statute. (c) A statute or other measure that is enacted by the Legislature and approved by the voters between November 1, 2003 and the effective date of this Act is not an Interim Statute within the meaning of this section. SECTION FOUR. Article XIIIB Section Six (6) is hereby amended as follows: SEC. 6. (a) Whenever the Legislature or any state agency mandates a new program or higher level of service on any local government, the State shall annually provide a subvention of funds to reimburse such local government for the costs of such program or increased level of service, except that the Legislature may, but need not, provide such subvention of funds for the following mandates: (-tv) (1) Legislative mandates requested by the local agency affected; w~n'x (2) Legislation defining a new crime or changing an existing definition of a crime; or (~) (3) Legislative mandates enacted prior to Jan,~ry 1, 1975, or executive orders or regulations initially implementing legislation enacted prior to January 1, 1975. (b) The annual subvention of funds required by this section shall be transmitted to the local government within 180 days of the effective date of the statute or regulation or order by a State o.~cer or agency that mandates a new program or higher level of service, or within 180 days of a final adjudication that a subvention of funds is required pursuant to this section. For purposes of this section, the Legislature or any State agency or o.~cer mandates a new program or higher level of service when it creates a new program, requires services not previously required to be provided, increases the frequency or duration of required services, increases the number of persons eligible for services, or transfers to local government complete or partial financial responsibility for a program for which the State previously had complete or partialfinancial responsibility. (c) If during the fiscal year in which a claim for reimbursement is filed for a subvention of funds, the Legislature does not appropriate a subvention of funds that provides full reimbursement as required by subdivision (a), or does not appropriate a subvention of funds that provides full reimbursement as part of the state budget act in the fiscal year immediately following the filing of that claim for reimbursement, then a local government may elect one of the following options. (1) Continue to perform the mandate. The local government shall receive reimbursement for its costs to perform the mandate through a subsequent appropriation and subvention of funds; or (2) Suspend performance of the mandate during all or a portion of the fiscal year in which the election permitted by this subdivision is made. The local government may continue to suspend performance of the mandate during all or a portion of subsequent fiscal years until the fiscal year in which the Legislature appropriates the subvention of funds to provide full reimbursement as required by subdivision (a). ,4 local government shall receive reimbursement for its costs for that portion of the fiscal year during which it performed the mandate through a subsequent appropriation and subvention of funds. The terms of this subdivision do not apply to, and a local government may not make the election provided for in this subdivision, for a mandate that either requires a local government to provide or modify any form of protection, right, benefit or employment status for any local government employee or retiree, or provides or modifies any procedural or substantive right for any local government employee or employee organization, arising from, affecting, or directly relating to future, current, or past local government employment. (d) For purposes of this section, "mandate" means a statute, or action or order of any state agency, which has been determined by the Legislature, any court, or the Commission on State Mandates or its designated successor, to require reimbursement pursuant to this section. SECTION FIVE. Construction. (a) This measure shall be liberally consUued to effectuate its purposes, which include providing adequate funds to Local Government for local services including, but not limited to, such services as police, fire, emergency and trauma care, public health, libraries, criminal justice, and road and street maintenance. (b) This measure shall not be construed either to alter the apportionment of the ad valorem tax on real property pursuant to Section 1 of Article XIIIA by any statute in effect prior to January 1, 2003 or to prevent the Legislature from altering that apportionment in compliance with the terms of this measure. (c) Except as provided in Section 3 of Article XIIIE added by Section Three of this Act, the provisions of Section I of Article XIIIE added by Section Three of this Act apply to all statutes adopted on or after the effective date of this Act. SECTION SIX. If any part of this measure or its application to any person or circumstance is held invalid by a court of competent jurisdiction, the invalidity shall not affect other provisions or applications that reasonably can be given effect without the invalid provision or application. DATE: TO: FROM: BY: SUBJECT: April 20, 2004 THE HONORABLE MAYOR AND IV~EIV~ERS/OF THE CiTY COUNCIL Lorry Hempe, City Manager Yadi Farhadi, P.E. Director of Env~6mnental Services/City Engineer,~ ~, Paul Nguyen, Public Works/Engineering Manager Proposed Underground District No. 11 PURPOSE: To have the City Council review the Administrative Committee's report relative to the proposed Underground District No.11 and set a public hearing for this matter. FACTS: On June 17, 2003, the City Council approved the formation of the Underground District No.11 to remove and underground overhead utilities such as power, telephone and cable TV lines within the designated Lynwood Downtown located along Long Beach Boulevard between Martin Luther King Jr. Boulevard and Josephine Avenue. As required by Ordinance No.848, the Administrative Committee (Committee) consisting of the Mayor, City Manager, Director of Public Works, Building and Safety Manager and representatives of the effected utility agencies was fo~iiied to prepare the factual report establishing the proposed district boundaries, underground work and associated costs. To assist the Committee with the detailed analysis relative to the planning and budgeting of the District, the City has retained H&P Systems to provide the needed underground engineering services. The Committee first met on August 6, 2003. During this meeting the Committee defined the district boundaries to include the area bounded by Imperial Highway, California Avenue, the 1-105 Freeway and Femwood Avenue. The proposed district area was also prioritized in three phases. The first priority was given to the on-going development phase located between State Street and Long Beach Boulevard. The second and third priorities were assigned to the future development sites located west of State and east of Long Beach Boulevard, respectively. After several subsequent meetings in which the Committee discussed underground options and associated costs, on March 23, 2004, the Committee voted to select Project Alternative Ill recommended by H&P System. Please refer to the attached report for derails. This alternative would provide the aesthetic improvements of the project area while still maintaining a significant balance of $822,000 of Rule 20A funds in the year 2005. These funds are available for the City to complete the underground of overhead utilities in the other two areas of this underground district. AGENDA ITEM Ordinance No. 848 requires that a notice of public hearing be published for the Di~ixict. Staffis recommending that the City Council set this public hearing for May 18, 2004. RECOMMENDATION: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYIqWOOD SETIING A PUBLIC HEARING FOR THE FORMATION OF UNDERGROUND DISTRICT NO. 11". h & P SYSTEMS, INC. A Professional Engineering Services Company City_ of Lynwood Findings and Recommendations of the Underground District ~11 Administrative Committee March 31, 2004 PreDarecl for: City of Lynwood City Hall 11330 Bullis Road Lynwood, CA 90262 Pre_Dared by: H&P Systems, Inc. 24745 Greentree Lane Lake Forest ca Ph. (949) 231-1158 Fax (949) 830-0730 Email: apaley@h-psystems.com and Recommendations of Underaround D~lCt #11 3/31/D4 I. Ex~tive Sumrn~ This report is a summary of the findings made at the various meetings held by the City of Lynwood UG District ~11 Administrative Committee (A/C). The committee included the Mayor, the Cily Manager, Public Works Director, City Inspector and representatives of participating utilities. H&P Systems, Inc. was retained by the Cily to investigate and provide vadous options and cost opinions on the components of the proposed underground district. In a previous letter to the City Manager, H&P outlined four affematives for the underground district configuration. These affematives were discussed in detail by the Committee at the A/C Committcc meeting held at the City Hall on March 23, 2004. The A/C Committcc is recommending the Councils adoption and approval of underground conversion Option III. This option provides for the removal of all the overhead electric lines along Fernwood Ave. from State Street to Court Strcct. It also retains a positive balance in the Cities "Rule 20A~ budget allowing other UG projects to be planned for the future. The A/C Committee determined that this option was the best affernafive in that it would achieve the greatest aesthetic benefit to the Cily and maintain budgets for future projects. Page 2 of 2 Fl,,l~lnas and Recomrnendal~ons of Undera,round Distnct ~tl 1 3/31/04 II. Rule 20A Budget Allocations and Estimated Pm!ecl Co~t Elements The UG Committcc originally developed a thrcc phased under grounding program for District ~11 (Scc attached Map - Proposed Underground District ~11). Area 1 is the area surrounding Plaza Mexico (bordered by State Street, Freeway 105, Long Beach Btvd and Imperial Highway). Area 2 is the area west of State Street belween Highway 105 and Imperial Highway. Area 3 at this time is a predominantly residential area east of Long Beach Blvd. Area 3 would not immediately qualify for Rule 20A funding until it is redeveloped (or during redevelopment) into a commercial area. Similarly, Area 2 conversion costs will reduce significantly when the properties in that area have been vacated for redevelopment.. The Committcc has focused its consideration on the project aitematives for Area 1, The following Rule 20A budgets levels and cost assumptions were used as the bQsis of review: · Current available Rule 20A Allocation = $2,052,000 (including the year 2004 Allocation) · Future Allocations = $260,000 / Year, (Starting in 2005) The overheod c~cctrical lines in Area 1 thot were considered for relocation underground, were divided into five components and are described below: a) 2050 ft. of 66 kV Transmission Une. The under grounding would extend from SCE's Fernwood Substation easterly to the North-East quadrant of the Long Beach Blvd/105 Freeway interchonge. Cost = $1,500,000 b) 250 ft. of 66 kV Transmission Une from SCE's Fernwood Substation under the 105 Frccway to its southerly right of wQy bounda~j line. (This requires a bore casing across the Freeway right of way - sized to house 6 conduits). Cost = $100,000 ¢) 1025 ff. of 66 kV Transmission Line. The under grounding would extend from SCE's Fernwood Substation, to just east of Court Street. (Note this is a pk3nning estimate bosed on SCE's averoge cost per foot for under grounding its Transmission facilities.) Cost = $750,000 Page 3 of 3 fir~lp~ and Recommenda~ons of Unde~around I)ffl~t ti 1 3/31/04 Note: This line is physically the same as in Item Ila above, but this option considers only 1025 ft. of the line, not all 2050 ft. d) 2000 ft. of 4 kV and 16kY Distribution Unes. The under grounding would replace the overhead lines from State Street to Court Street on Femwood Ave. Cost = $660,000 e) SCE's telecommunications equipment and line from Femwood to Lynwood Substation. Cost = $ 80,000 i11. Pro_'Hmt Altemalive I Note: Please $cc attached maps and photos for visual representation of each alternative. P~ject sc~pe - Underground all Transmission (66 kV) facilities (Items II a & b), all Distribution (4 kV and 16 kV) facilities (Item II d) and SCE Telecommunication facilities (Item II e). ($cc map attached - UG District ~11: Alternative I) Project Cost & B4Jdget SCE's estimated cost to underground all of the power line facilities within this area is $2,34D,050. The budgets impacts are: Available Budget 2004 - Available Budget 2005 - Project Cost 2005 - Balance 2005 - Available Budget 2006 - 2,052,000 2,312,000 2°34o°ooo (-$ 28,000) $ 232,000 Dbou#ion: The main opposition to this Alternative was that It would require the Cil~ to borrow from its future Rule 20A allocations. As cost figures indicate, this project alternative would create a neg~live allocation through 2006 and postpone under grounding in Area 2 until 2009. SCE allows borrowing against future allocations up to 5 years. However none of the Committee members felt that that would be a pnJdent idea. In addition, the need to remove the 66 kV line over the 105 Frccway was not considered o necessary item. The Committee feels that the CaI-Trans permits would also be difficult to obtain. Page 4 of 4 Find~os and Recornmendol~om of Underoround D~l~lct ~11 3/31/04 SCE advised the UG committee that for this project scope to be feasible; SCE's must be able to install the underground transmission facilities in a location that is frcc from foreign encumbrances and where satisfactory easements can be obtained. In addition, SCE advised the committee that they would also have to secure the necessary permits from CaI-Trans in order to make the underground freeway crossing. Project scope * Underground the Transmission (66 kV) facilities (Item II a), all Distribution (4 kV and 16 kV) facilities (Item II d) and SCE Telecommunication facilities (Item II e). Note this leaves the existing frccway crossing in place as an overhead line. (See map attached - UG District ~tl 1: Affernafive II) Project Cost & Budget Impect: The estimated cost to underground these power line facilities is $2,240,000 and it is assumed that project completion could be achieved by December 2005. The budgets impacts are: Available Budget 2004 - Available Budget 2005 - Project Cost 2005 - Balance 2005 - Available Budget 2006 - 2,052,000 2,312,000 2,240,000 (+$ 72,000) $ 332,000 Oitcus~'~n: Again, the main opposition to this Affernafive was that it would require the City to borrow from its future Rule 20A allocations. The cost figures indicate this project affernofive would create a negative allocation through 2005 and postpone under grounding in Area 2 until 2008. This project alternulive provides for the existing 66 kV facilities across the 105 Freeway will remain overhead. The positive aspect of this Affemaltve was that it would remove all overhead lines in Area 1, with the exception of the freeway crossing. Again as in Affernative I, SCE advised the committee that SCE' must be able to install the underground transmission facirffies in a lacolion that is flee from foreign encumbrances and that satisfactory easements can be obtained. II Page 5 of 5 Rnd~nas and Recdmmendatlons of underoround District #11 3/31/04 V, pro!ecfl Alternative III (RecommendecO Project scope - Underground the Transmission (66 kV) facilities (Item II c), all Distribution (4 kV and 16 kV) facilities (Item II d) and SCE Telecommunication facilities (Item II e). Note this reduces the under grounding distance of the transmission facilities by elimination of the Long Beach Blvd crossing, as well as leaving the line crossing the freeway overhead. (Sc, c map attached - UG District ~tl 1: Alternative III) Project Cost & Budget Impect: The estimated cost to underground these power line facilities is $1,490,000 and it is assumed that project completion could be achieved by December 2005. Available Budget 2004 - Available Budget 2005 - Project Cost 2005 - Balance 2005 - Available Budget 2006 - $ 2,1352,1300 $ 2,312,000 $1,490,000 +$ 822,000 $1,082,000 Discussion: This project alternative provides for the existing overhead 66 kV lines crossing Long Beach Blvd. to remain overhead. The underground would extend to approximately the location of the first existing SCE transmission pole west of the interchange. In addition, the freeway crossing also remains overhead as in Project Affernafive II. A big positive point for this alternative is that it would maintain a positive budget in the Cities Rule 20A fund. The negative point is that it would leave about 1025 feet of 66 kV transmi~on line in Area 1. It was argued that the 1025 ft. of transmission line to be retained (from Court Street to east of Long Beach Blvd.) was newer and the overhead poles are in better physical shape than those from Court Street to The Femwood Sub-station. The poles visual impact (SEE picture) is not as negative as the other lines due to their condition and their physical location. Also, the crossing of Long Beach Blvd. could be included in the future UG project for Area 3. As the cost figures indicate, this project affernul;ve provides for a continuing positive budget balance sufficient to also start and complete the under grounding of facilities in Area 2. This of course would be subject to the timing of the redevelopment projects. Page 6 of 6 Rndinos and Recommendo'hons of Undo'around Dmfflct ~11 3/31/04 Again as in Affernafive I, SCE advised the committee that SCE' must be able to install the underground transmission facilities in a location that is free from foreign encumbrances and that satisfactory easements can be obtained. VI. Pro.iect AIl~rnelive IV Project scope - Underground only the Distribution (4 kV and 16 kV) lines (Item II d) and SCE telecommunication facilities (Item II e). Note this leaves all of the Transmission facilities lines as overhead. (See map attached - .UG Distdct ~tl 1: Alternative IV) Project Co~t & Budget Iml~ct: SCE's estimated cost to underground these power line facilities is $ 740,000 and it is assumed that project completion could be achieved by December 2005. Available Budget 2004 - Available Budget 2005 - Project Cost 2005 - Balance 2005 - Available Budget 2006 - $ 2,052,000 $ 2,312,000 $ 740.000 +$1,572,000 $1,832,000 Dbcut$ion: As cost figures indicate, this project alternative provides for a continuing positive budget balance sufficient to start and complete the under grounding of facilities in Area 2 and possibly Area 3. This project altemuiive provides for the existing overhead 66 kV lines to remain overhead. The main objective for this alternative is that the old and deteriorated overhead poles would remain in place. Replacement of the wood poles with new and fewer concrete or stccl poles is an option. However SCE would not be permitted to rebuild / upgrade the existing wood transmission pole structures to new steel poles under the Rule 20A project and its funding. The estimated cost of installing these new steel poles was provided by SCE as $675,000. This is only $75,000 less than under-grounding the lines. Therefore the Committee decided that this option was not viable because it did not accomplish the intent of the Project. Page 7 of 7 and Recommenda~or~ of Unde[afound D~ict ~11 3/31/04 VII. R~omrn~ndation: The A/C Committee recommends that the City Counsel approves Project Alternative III. Upon counsel's approval, an enabling undergrounding resolution will be prepared, and presented for approval to the Counsel. Adoption of the resolution will start the design budgeting, and construction process of the project. The A/C concludes that this project best achieves the objectives of the City's strategy for under grounding of public utility facilities within District ~11. - End of Memo - Page 8 of 8 "'!:, ,' ~ Un~tefground District ~11. Area 1. Affernative III .r,!~;.. ~ Un~lerground District ~11, Area 1, Affernative IV Underground D~trict ~ 11 (with Areas 1.2,3 shown) Unclerground District ~ 11, Area t, Affernative I Un .~lerground District ~11. Aroa 1, Alternative II © © 7 0 Pr" n,-' I~1 7 · 66 kV Transmission line over 105 Freeway (to remain in Alternative i!1) · Grape St. to State St. (looking west along Femwood) These 3 poles and all wires will be under-grounded in Alternative II1) · The crossing of State St. and Femwood looking east. Ali poles and wires will go underground in Alternative I11. · Proposed Riser Pole at Court St. This pole will remain, as well as the 66 kV transmission lines going east across Long Beach Blvd in Alternative Iii. Pole in foreground will, be removed. · Fernwood in front of Chuckie Cl~eese Restaurant. All poles and wires will go underground in Alternative Ill. · Femwood and Court Strc~,ts. All poles and wires will go underground in Alternative III. 66 KV FREEWAY CROSSING {TO REMAIN) RISER POLE AT COURT ST. [THIS POLE AND WIRES GOING EAST REMAIN] ALL POLES AND WIRES GO U/G IN FRONT OF CHUCKLE CHEESE RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING A PUBLIC HEARING FOR THE FORMATION OF UNDERGROUND UTILITY DISTRICT No. 11 WHEREAS, the City of Lynwood Ordinance No. 848 establishes a procedure for the creation of Underground Utility Districts; and WHEREAS, a public hearing is required to ascertain whether public necessity, health, safety, or welfare requires the removal of poles, overhead wires and facilities for supplying electric, communication, or similar or associated service in any such district; and WHEREAS, it has been recommended that such an Underground Utility District No. 11, herein after called District, be formed to encompass the area described below: The area bounded by the northerly right-of-way llne of Imperial Highway to the north, the easterly right-of-way line of California Avenue to the east, the northerly right-of-way line of the 1-10S Freeway to the south and the northerly right-of-way line of Fernwood Avenue to the west, in the City of Lynwood, County of Los Angeles, State of California, as shown in Tract No.921, Modjeska Park Tract and Tract No. 2551. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lynwood as follows: Section 1: Notice is given hereby that a public hearing will be held by the City of Lynwood on May 18, 2004 at the hour of 6:00 p.m. in the City Council Chambers of the City Hall, 11330 Bullis Road, Lynwood, California, for the District hereinabove described. Section 2: At such hearing, all persons interested shall be given an oppommity to be heard. Said hearing may be continued from time to time as may be determined by the City Council. Section 3: The City Clerk shall notify all affected property owners as shown on the last equalized assessment roll and utilities concerned of the time and place of such hearing by mailing a copy of this resolution to such property owners and utilities concerned at least ten (10) days prior to the date thereof. Section 4: The area proposed to be included in the District is shown upon that certain map entitled "Proposed Underground Utility District No. 11", which is on file in the office of the City Clerk of the City of Lynwood. Section 5: This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this day of ,2004. LOUIS BYRD, Mayor City of Lynwood ATTEST: ANDREA L. HOOPER City Clerk APPROVED AS TO FORM APPROVED AS TO CONTENT: City Attorney LORRY HEMPE City Manager Yadollah Farhadi, P.E. Director of Environmental Services/ City Engineer STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said City at a regular meeting thereof held in the City Hall of the City on the day of and passed by the following vote: ,2004, AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, tree and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of ., 2004. City Clerk, City of Lynwood Date: To: From: By: Subject: Apdl 20, 2004 Honorable Mayor and Members ~f~4~ity Council Lomj Hempe, City Manager ~ Jim Given, Director of Recreafidl~l & Community Services Department Skate Park Staffing Modification PURPOSE The purpose of this item is to have the City Council consider potential modifications to the existing level of supervision for the Skate Park. BACKGROUND Shortly after the opening of the Skate Park, staff was directed to provide staff supervision for the facility. The following issues promulgated this decision: · There were significant levels of users not complying with Skate Park rules · The Park Security at that time did not have the authority to issue citations · The lack of equipment at the Skate Park is also not a particular pdodty for the City's law enforcement provider, the Lynwood Sheriff Department · There were no Park Secudty Personnel working during all of the hours that the Skate Park was originally open. ANALYSIS SKATE PARK OPERATION & SUPERVISION The estimated cost to supervise the Skate Park is $25,000 per year. This does not include the administrative cost associated with receiving and processing the user fees. The total amount of revenue received from user fees since its implementation is approximately $3,000. The Skate Park was designed to be operated in a fashion by which patrons would participate in the activity at their own dsk. The Skate Park Ordinance was created in such a way that patrons would understand that skating is inherently a dsky activity. In accordance with California Health & Safety Code Section 115800 (see Attachment "B") "with respect to any facility, owned or operated by a local public agency, that is designed and maintained for the purpose of recreational skateboard use, and that is not supervised on a regular basis, the requirements may be satisfied by compliance with the following: AGENDA ITEM Adoption by the local public agency of an ordinance requiring any person dding a skateboard at the facility to wear a helmet, elbow pads, and knee pads. The posting of signs at the facility affording reasonable notice that any person dding a skateboard in the facility must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation under the ordinance required by paragraph (1). "Local Public Agency" for purposes of this section includes, but is not limited to a city, county, or city and county. Skateboarding at any facility or park owned or operated by a public entity as a public skateboard park, as provided in paragraph (3), shall be deemed a hazardous recreational activity within the meaning of Section 115800 of the California Health & Safety Code (see Attachment "B") if all of the following conditions are met: a. The person skateboarding is 14 years of age or older. b. The skateboarding activity that caused the injury was stunt, tdck, or luge skateboarding. c. The skateboard park is on public property that complies with subdivision (a) or (b). The "Liability" section of Ordinance No. 1529 (see Attachment "C") states, "The use of any public skate park facility shall be deemed a hazardous recreational activity within the meaning of Section 831.7 of the Government Code". It also states "the City of Lynwood may not be held liable for injudes incurred by persons who participate in any such hazardous recreational activity." There was some issue and concem about the City's liability as it relates to skaters under the age of 14 years. Staff contacted Dick Guthde, Director of Human Services for the City of Claremont and Director of the Southem Califomia Skate Park Coalition and he stated that 99.9% of cities are not differentiating skaters under and over the age of 14. City attomeys have agreed that age verification would be very difficult and that as long as cities have all their protections in order i.e. ordinances, signage, safety gear requirements and the resoumes to enfome and cite violators, cities will have done their due diligence in covedng their liability. Per the City's Risk Management Division skateboarders under the age of 14 would be covered under the City's liability insurance through ICRMA (Joint Powers Authority) provided we have all proper signage and precautionary measures (i.e. helmets, pads) in place as a condition of usage in the skatepark. This Item has been reviewed by the Lynwood City Attomey and concluded that as long as there is no fee associated with entry to the park and the Shedffs patrol outlined does not equal supervision then the city has done its due diligence to reduce any liability. Our new Park Secudty provider, the Lynwood Shedff Department, has the legal authority to issue warnings and/or citations. In addition, the Skate Park hours have been modified to prohibit access to the facility dudng school hours. The current schedule of open hours for the Skate Park parallels the hours that the Sheriff Department is in active operation. They include the following: · Monday- Fdday 3:00 p.m. to 8:00 p.m. · Saturday, Sunday & Holidays 12:00 p.m. to 8:00 p.m. Also included (see attachment "^") is a survey of surrounding cities related to staffing and charges for use of their skate parks. OPTIONS Continue staff supervision of Skate Park dudng all hours of operation Phase out staff supervision of the Skate Park beyond having Park Secudty do spot checks dudng murine patrols; having park security provided via Shedff Officers who have the authority to issue citations will provide for greater enforcement of Skate Park equipment rules and regulations CONCLUSION/RECOMMENDATION Staff recommends that the City Council supervision of the Skate Park. authorize staff to phase out the staff SKATEPARK SUPERVISION 3 2 04 ATTACHMENTS: A: Local Skate Parks Survey B: Califomia Health & Safety Code Section 115800 C: Lynwood Ordinance No. 1529 LOCAL SKATE PARKS SURVEY CITY Bellflower Bell Gardens Cerdtos Carson Downey Long Beach Montebello Paramount Pico Rivera South Gate SUPERVISION Not Supervised Supervised Not Supervised Not Supervised Supervised Not Supervised Not Supervised Supervised Not Supervised Not Supervised ADMISSION Free Frcc Free Free Free Free Free Free Free Free A'n'ACHMENT "A" Cai Health & Snf Code § 11 $800 (2004) § 115800. (First of two; Operative until January 1, 2008)Skateboard parks; Helmet, elbow pads, and knee pads required (a) No operator of a skateboard park shall permit any person to ride a skateboard therein, unless that person is wearing a helmet, elbow pads, and knee pads. (b) With respect to any facility, owned or operated by a local public agency, that is designed and maintained for the purpose of recreational skateboard use, and that is not supervised on a regular basis, the requirements of subdivision (a) may be satisfied by compliance with the following: (1) Adoption by the local public agency of an ordinance requiring any person riding a skateboard at the facility to wear a helmet, elbow pads, and knee pads. (2) The posting of signs at the facility affording reasonable notice that any person riding a skateboard in the facility must wear a helmet, elbow pads, and knee pads, and that any person failing to do so will be subject to citation under the ordinance required by paragraph (1). (c) "Local public agency" for purposes of this section includes, but is not limited to, a city, county, or city and county. (d)(1) Skateboarding at any facility or park owned or operated by a public entity as a public skateboard park, as provided in paragraph (3), shall be deemed a hazardous recreational activity within the meaning of Section 831.7 of the Government Code if all of the following conditions are met: (A) The person skateboarding is 14 years of age or older. (B) The skateboarding activity that caused the injury was stunt, trick, or luge skateboarding. (C) The skateboard park is on public property that complies with subdivision (a) or (b). (2) In addition to the provisions of subdivision (c) of Section 831.7 of the Government Code, nothing in this section is intended to limit the liability of a public entity with respect to any other duty imposed pursuant to existing law, including the duty to protect against dangerous conditions of public property pursuant to Chapter 2 (commencing with Section 830) of Part 2 of Division 3.6 of Title 1 of the Government Code. However, nothing in this section is intended to abrogate or limit any other legal rights, defenses, or immunities that may otherwise be available at law. ATTACHMENT "B" (3) For public skateboard parks that were constructed on or before January 1, 1998, this subdivision shall apply to hazardous recreational activity injuries incurred on or after January 1, 1998, and before January 1, 2001. For public skateboard parks that are constructed after January 1, 1998, this subdivision shall apply to hazardous recreational activity injuries incurred on or after January 1, 1998, and before January 1, 2008. For purposes of this subdivision, any skateboard facility that is a movable facility shall be deemed constructed on the first date it is initially made available for use at any location by the local public agency. (4) The appropriate local public agency shall maintain a record of all known or reported injuries incurred by a skateboarder in a public skateboard park or facility. The local public agency shall also maintain a record of all claims, paid and not paid, including any lawsuits and their results, arising from those incidents that were lrded against the public agency. Beginning in 1999, copies of these records shall be filed annually, no later than January 30 each year, with the Judicial Council, which shall submit a report to the Legislature on or before March 31, 2007, on the incidences of injuries incurred, claims asserted, and the results of any lawsuit filed, by persons injured while skateboarding in public skateboard parks or facilities. (5) This subdivision shall not apply on or after January 1, 2001, to public skateboard parks that were constructed on or before January 1, 1998, but shall continue to apply to public skateboard parks that are constructed after January 1, 1998. (e) This section shall remain in effect until January 1, 2008, and as of that date is repealed, unless a later enacted statute, enacted before January 1, 2008, deletes or extends that date. ORDINANCE NO. t_~?(~ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA AMENDING CHAPTER 3-24.3 OF THE LYNWOOD MUNICIPAL CODE RE-ESTABLISHING RULES AND REGULATIONS FOR PUBLIC SKATE PARK FACILITIES TO DELETE/INCLUDE THE REVISION OF HOURS OF OPERATION WHEREAS, the City of Lynwood ~s m the process of constructing a pubhc skate park faclhty for use by the general pubhc for skateboarding and m-hne skating, and WHEREAS, the City opened such a faclhly on or about February 12.2000, and WHEREAS, the City Council has determined that it is necessary to add certain provm~ons to the Lynwood Mumc~pal Code perlaming to pubhc skate park faclhhes m order to reduce the risk of injury and hab~hty, and WHEREAS, Cahfornia Health and Safety Code Section 115800 requires local pubhc agencies owning or operating a skate park l'aclhty to adopt an ordinance requiring any person using the fac~hty to wear a helmet, elbow pads and knee pads and to post signs at the facility 91wng reasonable nollce o! these requirements m order to avoid significant potenhal hab~hty and m order to avoid malnlamlng regular personnel to superwse Ihe fac~hty, and WHEREAS, adding these prows~ons to the Lynwood Municipal Code wdl se~/e m part to require a person using a pubhc skate park facility to wea~ a protecbve helmel, elbow pads, and knee pads, and WHEREAS, The C~ty Council finds that the provlmons of th~s ordinance are immediately necessary to prevent s~gmficant potenbal hab~hty, to prevent strain on the resources .of {he C~ty, and for the public safety, health and welfare NOW, THEREFORE, THE CITY OF LYNWOOD DOES ORDAIN AS FOLLOWS Sechon 1 Chapter 3-24 is hereby added to the Lynwood Municipal Code to read as follows Chapter 3-24 PUBLIC SKATE PARK FACILITIES __ Statement of Purpose Defimtlons Hours of Operation Prohibded Conduct __ Liability __ Protective Gear; Regulations __ S~gnage and Posting Requirements Enforcemenl __ Statement of Purpose The purpose of this chapter is to estabhsh a comprehensive set of rules and regulabons for the use of pubhc skate park fac~ht~es m the CRy of Lynwood Notw, hstandmg the provisions of any other chapter of the Lynwood Code. th~s chapter shall also govern the use of pubhc skate park faclhbes in the City of Lynwood ATTACHMENT "C" Definitions For the purpose of carrymg out the intent of th~s chapter, words, phrases and terms used hereon shall have their ordinary meamng, unless otherwise ~nd~cated as follows D 'Department' shall be defined as the C~ty of Lynwood Recreabon and Community Services Department "Ehrector' shall be defined as the Director of Recreation and Commumty Services, or h~s or her designee 'Pubfic Skate Park Fac~hty" shall be defined as any faclhty, structure or area ~n whmh skateboarding ~s permitted pursuant to the provisions of th~s chapter, which ~s owned, operated and mamta~ned by the c~ty, and whmh has been designated as a 'public skate park facility' by resolution of the City Council 'Roller Skates' or "In-Lie Skates', mclud~ng roller blades, shall be defined as any shoe, bool or other fooh~vear 1o whmh one or more wheels are affached "Skateboard' shall be defined as any platform of any composition or s~ze to which two or more wheels are attached and which ~s mtended to be ridden or propelled by one or more persons standing or kneefing upon it and to which there is not affixed any seat or any other device or mechamsm to turn and control the wheels Hours of Operation Pubhc skate park faclhlles shall be open from 3 00 p m to 8 00 p m Monday through Friday and 12 O0 p m to 8 00 p m Saturday and Sunday It shall be unlawful for any person to use or remain in such facilities in violation of this sectJon w~thout written consent of the department The Skate Park shall close in the event o! rain, rainy conditions or otherwise wet areas Prohibited Conduct With respect to pubhc skate park facdlbes, it shall be unlawful for any person to do any of the acts heremaf~er specified Prohibited Uses To ride or use any ~tem other than roller skales, in-hne skates or skateboards, including but not limited to, bicycles, unicycles, go- carts, and wagons, on the skating surface of any public skate park fatality, or to cause such items to be ridden or used on the skating surface of any public skate park facd~ty Alcohol To possess any can, bottle or other receptacle conta~nmg any Alcohobc beverage ( as the term "alcoholic beverage" is defined by the Alcohol Beverage Control Act m the Statutes of 1935, Chapter 330, of the State, or any act amendatory thereof) which has been opened, has a seal broken, or the contenls of which have been part~ally removed Graffiti To allow or cause graffiti or tagging in, on, or around any part of the skate park facdlty Reckless Operation To nde or use any roller skates, in-line skales or skateboards at a public skate facdlly in a reckless manner or w~lh w~lltul disregard for the safety of persons or property, or to cause such ~tems to be ridden or used m such a manner Stunts. tncks and luge skateboarding by persons under 14 years of age shall be deemed to be reckless operation Refuse To deposit or leave garbage, cans. bottles, papers, waste or refuse of any kind in a location other than a receptacle provided for such purpose, or to cause such ~tems to be deposited or left ~n such a manner If no receptacle ~s provided, each person shall be responsible for remowng and disposing of such items in an appropriate manner Ammals To allow or cause any ammal of any kind to be brought into any public skate park faclhty Glass Containers To allow or cause glass containers of any kind to be brought into any pub)m skate park faclhty L~abd~ty The use of any pubhc skate park fac~hty shall be deemed a hazardous recreabonal achwty wdhm the meamng of Sechon 831 7 of the Government Code The City of Lynwood may not be held I~able for injuries ~ncurred by persons who participate in any such hazardous recreational actlwty Prolect~ve Gear, Regulations Any person ubl~zmg a pubhc skate park facility must wear a helmet, elbow pads, and kneepads All such gear must be functional and protective, properly s~zed and designed for their intended use at the skate park fac~hty Every person using the skate park facility who ~s under the age of fourteen (14) must be supervised by an adult The Director may set forth any other rules and regulations for the use of a public skate park facility, which he or she deems appropriate prowded that s~ns describing such rules and regulations are placed and posted pursuanl to this chapter __ S~gnage and Posting Requirements In order to provide reasonable not,ce to the public, the Director shall place and post signs in one or more conspicuous and visible area(s) of the skate park facdlty designating the fac~hty, structure or area as a public skate park facility, specifying the rules and regulations established pursuant this chapter, and prohibiting the achvlties described in this chapter The signs required pursuant to this section shall cite the respective code section being invoked Enforcement The Director or his designee shall have the authority to elect and expel from any public skate park facd~ly any person who is m vloJabon of this chapler Any person falhng to comply w~th the provisions of this chapter shall be subject to cltahon or other applicable enforcement authority available to the CIly Cnmmal v,olabons of th~s chapter shall be punishable as infractions Section 2 Th~s Ordinance ~s hereby declared for the ~mmedlate preservahon of the public safety, health and welfare, and shall take effect and be m force from and after ~ts passage and hhng. as required by law The following is a specific statement showing the urgency of th~s Ordinance that persons using C~ty skate parks would have their health and safety endangered, and the pubhc welfare would suffer if the proper s~gns were not posled and the regulations of th~s Ordinance were not enforced, and the pubhc welfare would suffer if the Cily were required to place regular personnel at the parks or if the City were held liable without the provisions of the Ordinance m place Sechon 3 If any sechon, subsechon, subdw~slon, paragraph, sentence, clause or phrase m Ih~s Ordinance or any part thereof is for any reason, held to be unconshtutlonal or mvahd, or ineffecl~ve by any court of competent Jurisdiction, such decision shall not affect the vahd~ty of effectiveness of the remaining portions of th~s Ordinance or any part thereof The City Council hereby declares that il would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof ~rrespect~ve of the fact that any one or more subsechons, subd~wslons. paragraphs, sentences, clauses, or phrases be declared unconshtuhonal, mvahd, or meffechve Section 4 The Mayor of the City shall sign and the C~ty Clerk shall attest to the passage of this Ordinance The Ordinance shall be effectwe immediately upon its adoption hereof, the City Clerk shall cause this Ordinance to be published m the City of Lynwood along w~th the record of the vote for approval and adoption and shall post a certified copy of the full text of th~s Ordinance along with the vote thereon First read at a regular meeting of the City Council held on the 3'" day of December, 2002 and adopted and ordered published at a regular meting of said Council held on the 17~'' day of December, 2002 Attest Andrea L Hooper, City Clerk Approved as to Form C~ A~orney ORD SKATEPARK AJ~E NDME NT ~e~r~and .o Pedfoza, M~'yor STATE OF CALIFORNIA } }ss COUNTY OF LOS ANGELES } I, the undersigned, City Clerk of the C~ty o! Lynwood, do hereby cerhfy that the foregoing Ordinance was passed and adopted by the City Council of the City of Lynwood at a regular meehng held on the 17th day of December, 2002 AYES NOES ABSENT: COUNC]LIqEN BYRD, REYE$, RICHARDS, RODRIGUEZ, AND PEDROZA NONE Andrea L Hooper, City Clerk STATE OF CALIFORNIA } ) ss COUNTY OF LOS ANGELES } I, the undersigned, City Clerk of the C~ty of Lynwood, and Clerk of the City Council of said Cdy, do hereby cerhfy that the above and foregoing m a full, true and correct copy of Ordinance No ]529 on rde ~n my office and that smd Ordinance was adopted on the date and by the vote therein stated Dated this 17~h day of December, 2002 Andrea L Hooper, Cdy Clerk DATE: April 20, 2004 TO: FROM: BY: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Lorry Hcmpe, City Manager ~ Yadollah Farhadi, Director of En"vironmental Services/City Engineer ~..f~ SUBJECT: Civic Center Master Plan PURPOSE: To recommend that the City Council adopt the attached resolution mending the contract for West Group Designs preparation of the Civic Center Master Plan. BACKGROUND: To meet the city's growing needs and to properly plan for the future growth of the City Civic Center, preparation of a Civic Center Master Plan was needed. At the City Council meeting of November 22, 2000, Council awarded a contract to West Group Design for the preparation of the City Civic Center Master Plan. To detemdnc future growth needs West Group Design conducted deparhi~ental interviews, reviewed the existing buildings drawings and studied available adjoining property for potential expansion. Based on information gathered on April 23, 2002, West Group Design presented the City Council with several options for the Civic Center Master Plan. No decision was made at that meeting. West Group Design was then directed to study how the Annex Building might be converted to Council Chambers, City Clerk offices and support facilities, recomfigure City Hall North to accommodate additional depar~ents and enlarge the main entrance and lobby to accommodate a larger public counter. The preliminary study and illustrations were prepared and submitted. No decision was made. West Group was again directed to study new options including remodeling of existing buildings and addition of new senior citizen center without expansion of Civic Center to the north (bowling alley) or to the south (National Cmard building). This concept was developed with several options which were presented to City Council at the February 17, 2004. West Group Desi~m~.q requests additional compensation for the additional work completed in association with the Civic Center Master Plan (see attachment). JAPUBWORKS\wordfiles\COUNCIL\Cou04019CivicCntrMP doc AGENDA ITEM ANALYSIS: West Group Desi~on.~ was directed to complete additional studies and work beyond the original scope of work. They request $13,810.00 for the additional work involved. The original contract amount was $53,680.00, the total contract amount will be $67,490.00 ($53,680.00 + $13,810.00). The amount requested for additional work is reasonable. Staff recommends that West Group Designs contract be amended for $13,810.00 to compensate for the additional work. RECOMMENDATION: Staff recommends that the City Council adopt the attached entitled resolution: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AMENDING WEST GROUP DESIGNS EXISITNG CONTRACT FOR DESIGN OF THE CIVIC CENTER MASTER PLAN IN THE AMOUNT OF $13,810.00 AND AUTHORIZE STAFF TO PREPARE THE PURCHASE ORDER AMENDMENT." ~ ~UBWORKS\wordfilez\COUNCIL\Cou04019C~vtcCn~'MP doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AMENDING WEST GROUP DESIGNS EXISITNG CONTRACT FOR DESIGN OF THE CIVIC CENTER MASTER PLAN IN THE AIVIOUNT OF $13,810.00 AND AUTHORIZE STAFF TO PREPARE THE PURCHASE ORDER AMENDMENT WHEREAS, A contact was awarded to West Group Design for the preparation of the Civic Center Master Plan at Council meeting of November 22, 2000; and WHEREAS, West Group Desi~on.~ was directed to prepare additional studies and work in association with the Civic Center Master Plan; and WHEREAS, said work was beyond the original scope of work and West Group Design has requested additional compensation for said work; and WHEREAS, The requested amount is reasonable compensation for said additional work; and NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, proclaim, order and resolve as follows: Section 1. That West Group Designs existing contract be amended in the amount of $13,810.00. Section 2. That the Staff is hereby authorized to prepare the Purchase Order Amendment in the amount of $13,810.00. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this ,2004. day of ATTEST: LOUIS BYRD, Mayor City of Lynwood J XPUBWORKS\wordfiles\COUNCIL\Cou04019CivlcCnlrMP doc ANDREA L. HOOPER, City Clerk City of Lynwood LORRY HEMPE City Manager APPROVED AS TO FORM: APPROVED THIS CONTENT: City Attorney City of Lynwood Yadollah Farbadi Director of Environmental Services/ City Engineer STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held in the City Hall of said City on the day of ,2004, and passed by the following vote: AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and forgoing is a full, true and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. J ~PUBWORKS\wordfiles\COUNCIL\Cou04019ClvlcCnffMP doc Dated this day of ,2004. City Clerk, City of Lynwood I-~PUBWORKS\wordfiles\COUNCIL\Cou04019CivicCntrMP doc RECEIVED APR - 1 2004 EMIROI EN?AL SER¥1CES March 25, 2OO4 DLmc~ of Public Works City of Lynwood 11330 Bnlli, Road Lynwood, CA 90262 Re: Civic Ceul~ Masmr Plnn - Aa~onnl Setwices A~ you recall we stat~cl ~hl. project in November of year 2000. The following is the Snmmmy Of services to the City in the last four years. M~ter Plnn of the Cflv Cmt~ We stazt~d with a vimml propmy condition n~essmmt. · Examined tho ~ buildin~ stock viability and usefulness for the next five to tan yeats. · Prepared a ~ about each building in the Civic Centar deacribln~ th~ stnmlaxes present bHi]dln~ cod~ saf~y ~ accessibility r~luimm~. · Predicted the probable opernti~ corn of the environmental systems for a five and ten year Next we proceeded with departmm~ interviews and prepared a detni]ed ~ for each depmimant li~ foreseen eXplmsion in personnel resources and the need for additional bui~dln~ m-ca to ao3ommoanf~ thegn. Breed on the inform~ion acquired we stazted exnmininE various options to search out possible solutions for a new Civic Center on the avnilable lnnd with the possible nddition of the ~a.loinin~ pmpmy bordered We considered additions to the existin~ ~uctures. buildin8 new office buildings and comb~n~ons of the two approaches, even relocafin8 the Army Reserve co.~:.lex to moth~ [m31a~y and uso the land for an A~ a smnmnry of thi, work we pt~ented severn] viable Civic Centa' schemes incl, ding probable project costs at a formal public mee6n_.o to the City Counsel. Other Pianninn nd Desi~ Proi~ts As time passed the city admini~m~ors focus have ~iffed from the Master Plm Study to a more defined imm~diato n~ds itt hand 1350 Reynolds Suite 1,01 r v r'e CA 92614 P 949 2~0 0880 F 940 253 0882 ~w westgroupneslgnS corn ~ Center- AddRfonal ~ervice$ March 25, 2004 Pege 2 of 2 First, Westsroup was directed to study how the Annex might be converted into a Corm,el Chamber, the offices of the City Clerk and all the n_~__,~ry support facilities. Such a move allowed rec~6~omin~ the offices of the ~,/uious deparnnants, alloc~tl,g space for ~n~-ee~nE to move to City Center by remodeli~ the ~mused form= jail sa'ea. Lus~ we proposed various ways to enla~e thc currmt ,~i. c.~e~ce ~ lobby of City Hall so it could be used as a convenient public counter for all the depm~em~ havi,~2 direct contnct with the public. These activities also involved trn~c and paring studies to support the changes. A detailed report w~ performed describing nmi illu~rating this ph~-*e of planning s~mmnrized the wodt incJtutin~ probable cost estimntes. The last study We~group was asked to perform was to remodel City Hnn Annex fo~ the Public Counter and to provide offices for personnel ll~dl-~ it. Design and pre~nt propos~ for a now Council Chnmber w~i~ 200+ ~ ~ offices for the Coa~cil membe~ seca~aries, co--ce room~ ,md front of the existing City Hall. By virtue of this location the bttildi-g could become a symbol of the cities aspirations, an obj-,~-, of civic pride and accomplishxnen~ The intangible aspect of ~,chi~ectute will have to play a ~ubstnminl role to achieve it. On Febnu~ 17, 2004 we presented thl, work together with the history of the master Plmming effort to d,~_ to the City Conn~l. In the last few ye~s, ca ~-merous occasions, Westgwup responded quickly and entb-,,i,~cally to the odiate needs of ~ officials. We worked ~,,~. hours and weekends to give our cheat the best possible Centor ' testify to thnt effort. We gone above nad beyond the originnl contrnct ~imount many, many ~,,,es. Our recent request for a fee for 174 hours not previously billed is a far less amount than actually spent. Pleuse see ,i~ched derailed nccouu~;ng. We vlu: our r~l~io,.:l:ip with the City of Lynwood and thank you for the oppommities given to us. Plebe let me know how we cnn be of fmthe~ assistnnce. Shus~r~ Ph.D. Vice President tVestgroup Destgns, Inc. Civic Center- Additional Sen/ices Match 25. 2OO4 Page e of 3 Attachment Detail Manpower & Hourly Rate * Principel 20hrs x$110. = $ 2,200. Project Manaf~ 36 hfs x $ 90. = $ 3,240. Project Architect 48 hfs x $ 90. = $ 4,320. CAI)Operator 60hFs x$ 60. = $ 3,600. Admini=is~ivc Support 10 Jars x $ 45. = $ 450. TOTAL $13,810. * The hourly rote calculs_!_~l based on the odg/nal contra~t rates dated Nov. 2000 and has remained constant for the last four years. DATE: TO: FROM: BY: SUBJECT: Apdl 20, 2004 /~ THE HONORABLE MAYOR~ERAND S OF Lorry Hempe, City Manager Autra C. Adams, Special AssistadlZlhterg Reliable Electdc Service Act of 2004 THE CITY COUNCIL ovemmental Relations PURPOSE: The purpose of this item is to inform the City Council of pending legislation regarding the regulatory framework of power resources and have the Council adopt a resolution in support of the legislation. BACKGROUND: Dudng 2001 the State of Califomia experienced a sever energy cdsis which resulted in loss of power throughout the state as well as increased costs to consumers. Although this cdsis is over, many have observed that California still has not invested properly in new generation or transmission capacity to meet futura needs. It is estimated that if legislative action is not taken, California will be faced with a very similar crisis by the year 2006. ANALYSIS: AB 2006 (Nunez) The Reliable Electdc Service Act of 2004 seeks to create a clear, durable regulatory framework to stimulate much needed investment in new and upgraded energy infrastructure, while putting California back in charge of its energy future. Specifically, AB 2006 would establish a core and non-core model in which customers using greater than 500 IVlW peak demand could purchase power through direct access. Customers with 500 MW peak demand generally are very large industrial users of electricity. The existing utility would be required to serve all remaining customers. Cost shifting as a result of non-core customers leaving would be prohibited. The bill also indicates that in order to ensure that adequate investments are made to meet the utility's obligation, each utility would be required to prepare an integrated resource investment plan to achieve a diversified, environmentally sustainable portfolio of utility-owned and procured efficient, cost-effective supply and demand resources. This legislation would only apply to investor owned utilities and not municipal utilities. RECOMMENDATION: Staff recommends that the City Council adopt the attached resolution entitled, 'A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPPORTING ASSEMBLY BILL 2006 (NUNEZ) THE RELIABLE ELECTRIC SERVICE ACT OF 2004.' Resolution A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPPORTING ASSEMBLY BILL 2006 (NUNEZ) THE RELIABLE ELECTRIC SERVICE ACT OF 2004 WHERE/~, California residents, local governments and businesses all depend upon reliable electricity at a reasonable price; and WHEREAS, Local govemments and residents of local communities were all detrimentally impacted by the power supply crisis from 2000-2002, and the uncertainty in energy pricing and reliability that resulted; and WHEREAS, A byproduct of the energy crisis is significant regulatory uncertainty that has paralyzed the investment in virtually all new power plant construction; and WHEREAS, If legislative action is not taken soon, Califomia residents, businesses and our state's economy could once again be threatened with rolling blackouts and significant power prices by the year 2006; and WHEREAS, AB 2006 will protect California residents, local governments, and small and large businesses by ensuring they will receive reliable power at predictable, regulated rates; and WHEREAS, AB 2006 will require utilities to demonstrate to the Califomia Public Utilities Commission that their investments in power contracts, renewable energy, energy efficiency, direct investments, and other investments provide cost-effective, efficient value for customers. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. That the City Manager or her designee is authorized to carry out any transactions as so ordered by this resolution. Se;I;Ion 2. That the City of Lynwood supports Assembly Bill 2006 (Nunez) The Reliable Electdc Service Act of 2004. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this 2004. day of LOUIS BYRD, MAYOR A~-rEST: ANDREA L. HOOPER, CITY CLERK APPROVED AS TO FORM: APPROVED AS TO CONTENT: CITY ATTORNEY LORRY HEMPE, ClTY MANAGER DATE: TO: FROM: BY: SUBJECT: April 20, 2004 HONORABLE MAYOR AND~MB~,,~OF THE CITY COUNCIL Lorry Hempe, City Manager ~ Yadollah Farhadi, Director of Envirunmental Services/City Engineer Senior Citizen Center PURPOSE: To recommend that the City Council adopt the attached resolution amending the contract for The Steinberg Groups preparation of the Senior Citizen Center. BACKGROUND: City Council awarded a contract to The Steinberg Group for the design of the Senior Citizen Center at the July 15, 2003 Council meeting. The Steinberg Group started the initial design process September 2003. They started the schematic design stage by having two meetings with the Senior Citizen Advisory Committee on September 2, 2003 and September 16, 2003 and a community workshop on September 20, 2003. At the October 7, 2003 Council meeting The Steinberg Group present the conceptual plan of the Senior Citizen Center to City Council. City Council approved the plan and directed staff to proceed with the design. Because final site selection for the Senior Citizen Center was not final and funding restrictions, different options with less square footage were considered. With the Civic Center Master Plan finalized, the site selection for the Senior Citizen Center, as part of the Civic Center Master Plan, is final. Council directed staff to proceed with the original Senior Citizen Center design proposal. The Steinberg Group was instructed to proceed with the original design at the new location. This will require additional design work for The Steinberg Group. The Steinberg Group requests additional compensation for the additional work associated with the Senior Citizen Center (see attachment). ANALYSIS: The Steinberg Group was directed to complete additional work beyond the Ori~nal scope of work. They request $43,000.00 for the additional work involved. The original contract amount was $146,414.00, the total contract amount will be $188,414.00 ($146,414.00 + $43,000.00). J ~PUBWORKS\wordfiles\COUNCIL\Cou04021 semorciramend.doc AGENDA ITEM The amount requested for additional work is reasonable. Staff recommends that The Steinberg Group contract be amended for $43,000.00 to compensate for the additional work. RECOMMENDATION: Staff recommends that the City Council adopt the attached entitled resolution: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYN-WOOD AUTHORIZING AMENDING THE STEINBERG GROUP CONTRACT FOR DESIGN OF THE SENIOR CITIZEN CENTER IN THE AMOUNT OF $43,000.00 AND AUTHORIZE STAFF TO PREPARE THE PURCHASE ORDER AMENDMENT." J'~PUBWORKS\wordfiles\COUNCIL\Cou04021 semorctramend doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCII J OF T~E CITY OF LYN-WOOD AUTHORIZING AMENDING THE STEINBERG GROUP CONTRACT FOR DESIGN OF THE SENIOR CITIZEN CENTER IN THE AMOUNT OF $43,000.00 AND AUTHORIZE STAFF TO PREPARE THE PURCHASE ORDER AMENDMENT WHEREAS, The Steinberg Group was directed to prepare additional work in association with the Senior Citizen Center; and WHEREAS, said work was beyond the original scope of work and The Steinberg Group has requested additional compensation for said work. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, proclaim, order and resolve as follows: Section 1. That The Steinberg Group contract be amended in the amount of $43,000.00. Section 2. That Staff is hereby authorized to prepare the Purchase Order Amendment in the amount of $43,000.00. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this day of ,2004. ATTEST: LOUIS BYRD, Mayor City of Lynwood ANDREA L. HOOPER, City Clerk City of Lynwood LORRY HEMPE City Manager ? ~PUBWORKS\wordfiles\COUNCIL\Couff4021 senloretramend doc APPROVED AS TO FORM: APPROVED THIS CONTENT: City Attorney City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES Yadollah Farhadi Director of Environmental Services/ City Engineer SS. I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held in the City Hail of said City on the day of ,2004, and passed by the following vote: AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and forgoing is a full, tree and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of ,2004. City Clerk, City of Lynwood J:~PUBWORKS\wordfilcs\COIYNCIL\Cou04021 semorctramend doc ~'~,, I~., im.'.c _/:y ~'¥ Apn114, 2004 Mr. Yadi Farhad~ Director of Envirormenlal Se~ces/C.a'y Engineer City of Lynwood 11330 BuJtis Road Lynwood, California 90262 Re' Lynwood Senior C~zen Center Arehlteeture Des; Yad~, We appreciate the opportunity to give ym~ a new fee and schedule proposal baseo on the Re re,~oostion and increase in construction budget lot the Senior Citizen Center. Per our conversation yesterday with you and Joseph Wang, we understand the following: The Steinberg Group is to finalize c.,o~atmctlon documents based o~ Ihe 100% Design Development Drawings dated 10-31-03. The new pmjact cormtruc'don budget of approximately 3-million dollars is based on the 100% Design Development Cost Estimate by Cummings LLC dated November 18, 2003. The approved value en~neering list dated 3-16-04 w~ll beincorporeted into the design. The building is to be relocated to the North side of Me Civic Canter Campus, across from Bateman Flail (the parking lot surrounding the Senior C~tize~ Canter is not included in the scope of work). The Steinberg Group will held o~e meeting with the C.4ty of Lynwood to determbe if any minor adjustments to the des/gn will be required due to the new site location and to finalize all vmu~-englneering items. Per our o~inal contract, constructton administration services including change orders, sul~"~i~t~ and clarifications are not included m the scope of work. Additional fee for architectural and consultant services will be as follows: Site mlocal~on and increase ~n project budget $.39,000.00 Additional Reimbursement Fee $ 3,000.00 Total Fee hcrease Schedule* Site Retocahon Construcflo~ I;)ocument .s (submk'teJ to Cvity o~ Lynwoo~.} To~al 2 weeks 8 weeks 10 weeks · Schedule to commence once the conlract amendment has b~en approved and a hat of all proposed design chelae and value engirmeri~ items have bee~ fmshzed. We have enjoyed wed(mO w~th you and the Semor C~en Center Advisory Committee and are loehng forward to compleling the design of the new Lynwoed San~or Citizen Center with you. Should you have any que~ons, please feel free to contact me at (213) 599-4340. S~ncerely, Dawd J Mltani, AIA Principal j I i z m -la · · / , ', / ~ / | :1 · "1 'm nl nm Z cen'~ )ce ~ "~f- 0 nz r- z t ', mlOl~lZlO rlc~Or-ll-)i- OWl%rOi, gin,.- 4) n.~ rn c--'~ cm' o~l:l ceo '. 0 , ~ ~ ~o ~ oooo,o, o,o,,~o,J,,~ogoXoooo, ' 41QI m IODIO I~1 m 0 0 4rPJ O) I~l I~ ',0 4 0 4 O O 0 0 gl 4i ~1 0 0 ,0 ,O m ~ 0 m 0 0 ~ ~ ~ o~oo Ill moji ! I L -I el .m.~ DATE: April 20, 2004 TO: FROM: BY: THE HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Lorry Hempe, City Manager ~ Yadollah Farhadi, P.E. Director of Environmental Services/City Engineer Contract Award Carlin Ave. Water Main Improvement Project Number 05-5250 PURPOSE: To recommend that the City Council adopt the attached resolution awarding a contract to the lowest responsible bidder Engineered Plumbing Inc., for the Carlin Ave. Water Main Improvement Project, Project No. 05-5250. BACKGROUND: The Water Main Improvement Project, Project No. 05-5250 consisted of water main improvements on six (6) streets: Cedar Ave., Vir~nia Ave., School St., Alameda St., Santa Fe Ave./State St and Carlin Ave. Water main improvements for all streets have been completed except for Carlin Ave. Water main improvements on Carlin Ave. did not include the section from Bradfield Ave. to Long Beach Blvd. This section is included as part of this project. The project is listed in the Capital Improvement Project for FY 2003-2004, and is funded by Water fund. The project encompasses the installation of new 12" Ductile Iron Pipe (DIP), 8" DIP, water meters, water services and fire hydrants. On March 10, 2004, the bid advertisement for the project started. Twenty (20) contractors received project plans and specifications. The bid opening was held in the office of the City Clerk on March 30, 2004. Nine (9) bids were submitted. Cou04CarlinWaterl~oeAward BJD RAJ'JK CONTRAC'roR mD TorN. 1 ENGINr~RED PLUMBING INC $307,675.00 2 COOY ENGINEERING INC. $398,425.00 4 R & L 8EWI~ INC. $407,670.00 3 ROr~..~ t CASTONGIA INC. $414,808.00 5 J & A SN.AZAR CON,S~ON $450,650.00 7 VASILJ INC. $468,400.00 9 SULLY-MILLER CON'I'RACTOR $528,725.00 ANALYSIS: Engineered Plumbing Inc. was the apparent lowest bidder at $307,675.00 (see attached Bid Analysis). A reference check of previous performance reveals that this contractor has the necessary experience for this type of project. There are sufficient funds in the project to complete the original proposed water main improvements on Carlln Ave. and the improvements on the section from Bradfield Ave. to Long Beach Blvd. This last section was recommended for upgrade and should be done before the street is repaved as part of the new school construction. RECOMMENDATION: Staffrecommends that City Council adopt the attached resolution entitled," A RESOLUTION OF TltE CITY COUNCIL OF ~ CITY OF LYNWOOD AWARDING A CONTRACT TO ENGINEERED PLUMBING INC. IN THE AMOUNT OF $307,675.00 FOR THE CARLIN AVE. WATER MAIN IMPROVEMENT PROJECT, PROJECT NUMBER 0.~-52~0, AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT". Cou04CarlinWaterhneAward RESOLUTION NO. A RESOLUTION OF ~ CITY COUNCIL OF ~ CITY OF LYNWOOD AWARDING A CONTRACT TO ENGINEERED PLUMBING INC. IN THE AMOUNT OF $307,675.00 FOR THE CARLEN AVE. WATER MAIN IMPROVEMENT PROJECT, PROJECT NUMBER 0~-~2~0, AND AUTHORIZING ~ MAYOR TO EXECUTE ~ AGREEMENT". W~I~REAS, the Carlm Ave. Water Mam ln?rovement ProJect, Project No. 05-5250 is scheduled for comlAefon during the FY 2003-2004; and WHI~.REAS, the Carlin Ave. Water Main Improvement Project is funded by Water Fnndq; and WHEREAS, the bid openm~ ~ held on March 30, 2004 and Engineered Plumbing Inc. was the apparent lowest bidder at $307,675.00; and WH~REAS, a refe~'¢ace check has revealed that thlq conmlctor has the necessary expenence for this type of project. NOW TH~.REFORE, the City Council of the City of Lynwood does hereby find, proclatr~ order and resolve as follows' Sectmn 1. That the conWact for the Carim Ave. Water Main lmprow'm~nt Project, ProJect N-tuber 05-5250, be awarded to Engineered Pbm~hing Inc., for its low bid of $307,675.00. Section 2. That the Mayor is hereby authortzed to execute the agreement between the City of Lynwood and Engineered PI-robing Inc. Section 3. This resolution shall rake effect immedmtely upon its adoption. PASSED, APPROVED and ADOPTED flus 20th day of April 2004. ATYEST: LOUIS BYRD, Mayor ANDREA L. HOOPER, City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: Lorry H~u~,e, City M,n,ser City Attorney City of Lynwood Yadoliah Farhadi, P.E Director of Envtronr,~ntal Services/City Engineer Cou04CarllnWateflmeAward STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held in the City Hall of said City on the day of ~ 2004, and passed by the following vote: AYES: NOES: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) ) ss. COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of ,2004. City Clerk, City of Lynwood Cou04CadinWaterlmeAward iii ~ 8 8 8 8 8 0 Date: Apdl 20, 2004 To: From: By: Honorable Mayor and Members of the City Council Lorry Hempe, City Manager'S/ .~,~ Jim Given, Director of RecreatiSh & Community Services Subject: Request for Usage of Community/'l'ransit Center and Reservoir for A Basketball Tournament PURPOSE To have the City Council consider a request from the Catholic Chumh Rebuilding Committee of the Community of Atepec, State of Oaxaca to use the Community/Transit Center gymnasium as well as the reservoir to conduct a basketball tournament with the rental fee for usage of these facilities waived. Funds raised ara to assist with the reconstruction of their church in Mexico. The dates being requested include: Sunday, May 30, 2003 and Sunday, June 6, 2004. BACKGROUND The Catholic Church Rebuilding Committee of the Community of At~pec, State of Oaxaca Mexico ara requesting to use City facilities Sunday, May 30, 2004 and Sunday, June 6, 2004 in order to raise funds to continue the construction of their church. OVERVIEW OF REQUESTED FACILITIES · Gymnasium use from 12:00 p.m. to 7:00 p.m. (fee waiver requested) · Reservoir use from 8:00 a.m. to 7:00 p.m. · Restrooms (Port-a-Pots) - additional restrooms to be located next to park restrooms · Security from 10:00 a.m. to conclusion of the program · Health Department Permits · Recreation Department staff to oversee facilities during the requested usage City staff has advised the group of the Los Angeles County Health Department requirements that must be met by the group along with time constraints in meeting those requirements for an event such as this one. Some of these requirements include the need to rent portable sinks, rent a portable generator, provide fire extinguishers, and see that permits are acquired for each vendor as well as approval for the overall event via registration of the event with the L.A. County Health Department. AGENDA ITEM Based on the number of anticipated participants that four (4) portable restroom units be acquired for this event to be located in the actual event area to augment existing permanent restroom facilities. Staff also advised the group that for an event such as this one that four (4) secudty officers would be required dudng the entirety of each event date at the expense of the Catholic Chumh Rebuilding Committee and the provider of said security services must be approved by the City of Lynwood. The group would also be required to assist with the cleaning of the program areas at the conclusion of each event date. COST ASSOCIATED WITH ACTIVITY Gymnasium use (2 days @ 8 hours) $10 hrx 8 hrs x 2 days = Port-a-Pot (restrooms) rentals (4) Security Officers (4) Health Department Permit $160.00 $70.36 X 4 = $281.44 $28 hrx 10 hrs x 2 days = $560.00 $139.00 x 2 days = Total cost for 2 day event = Total cost less gym rental Fee Waiver $1,119.44 City staff has endeavored to relocate this league to a replacement site in order to accommodate this request as they have endeavored to do in the past to accommodate other special requests. ANALYSIS The City of Lynwood currently has a fee-based adult basketball league operated by the Recreation & Community Services Department who utilize the gymnasium for games on Fridays, Saturdays, and Sundays at the Community/Transit Center including the two dates in question. $278.00 $1,279.44 *Note: this cost does not include staff required to oversee this event. The following is the result of the endeavor: Location Status of Facility Lynwood High School Gymnasium Lynwood Middle School 9 West (Fo..erly Hosler) Armory Unavailable Unavailable Inadequate Inadequate RECOMMENDATION Staff recommends that the City Council review this request along with the staff report and deny the request, as this request will displace a fec based program operated by the City of Lynwood. 04/0?/2004 22:21 310-479-6644 ~ ~Jeles Ca. §4/04 C£tyCo~cil o~ Lyr~x~. · uxz Bird. STAR 0~FICE ~'HINES PAGE 81 Request for use of t~eLyr~ocd G~m. As we C~tinue on this Co~nib~t. The one who ~uscribe as member of the Co.nile of the Reconstructian of the Catholic (]lurch in the C~,,,~nity of At_.~9c~ i~ the State of O~xaca Mexico . we Respectfully h~pe to gain your S~c~m:~ by lending us the Gym. tha is at your cha~ge to realize a Basketball tuz51ament c~ the days 30 of ~ay and 6 of J~%e of the year 2004. to raise fund WlCh will support the reconstruction. Hopefully you coul help us realize this project for a good co~se. Respectful ly. The Co.nile pro. reconstruction of the Catholic Church. '~ibaro Cruz. Ju&. ~lavez Salvado~'aa~r~. DATE: April 20, 2004 TO: FROM: BY: SUBJECT: HONORABLE MAYOR AN~M~,M~RS OF THE CITY COUNCIL Lorry Hempa, City Manager ~), Alfratta F. Eamest, Assistant ~' Manager Annette Potts, Deputy Director of Administrative Services APPROVAL OF THE DRAFT CDBC-.-.-.-.-.-.-.-.~dOME CONSOLIDATED ANNUAL ACTION PLAN FOR FISCAL YEAR 2004-2005 PURPOSE: The purpose of this item is to have the City Council review and approve the draft Consolidated Action Plan for fiscal year 2004-2005. BACKGROUND: The Consolidated Plan is a requirement of the U.S. Department of Housing and Urban Development (HUD) as a condition for receiving funding under certain federal programs. The overall goal of the Consolidated Plan, as established by HUD and set forth in the regulations, is to extend and sb-enebL, en partnerships among all levels of government and the private sector (both for-profit and non-profit) to provide decent housing, establish and maintain a suitable living environment, and expand economic opportunities, aspacially for Iow and moderate-income persons. The Consolidated 5-year Plan is a comprehensive planning document that identifies the City of Lynwood's overall needs for affordable and supportive housing, homeless services, community and economic development, and building public and priv&~e partnerships. It also outlines the City's strategy, priorities and objectives for addressing identified community ccc, ds. A One-Year Action Plan is required for each of the five years of the Consolidated Plan. The draft One-Year Action Plan For FY 2004-05 covem the period July 1, 2004, through June 30, 2005, and contains a description of how the City of Lynwood intends to utilize funds from the programs included in the Consolidated Plan in order to meet the needs identified. The One-Year Action Plan has been prepared to facilitate tracking the implementation of the City's 5-Year Consolidated Plan. The Plan continues to incorporate recommendations for the use of the Community Development Block Grant (CDBG), the Home Investment Partnemhip Program (HOME) funds, and lists the programs/projects planned for the pedod, and list the goals and objectives that am being addressed through the use of funds. This year's Action Plan includes an additional administrative function to address the needs of community based non-prof'A organizations. The City proposes to implement a new service that will provide technical assistance to community based organization seeking grants, those in need of grant preparation assistance and assistance with grant administration. AGENDA ITEM Staff has completed a draft of the City's one-year Consolidated Action Plan for fiscal year 2004105, which consists of the following sections: · Executive Summary · Housing Needs Assessment · Hornele~___~ Population Needs · Special Population Needs · Public and Assisted Housing Needs · Lead Paint Hazard Reduc'don Strategy · Community Development Needs · Housing and Community Development Strategic Plan · Anti-Poverty Stmtegy/Vlaion for the future · One Year Action Plan for fiscal year 2004-2005 The City's CDBG and HOME allocations available for fiscal year 2004/05 are as follows: Fiscal Year 2004-2005 Allocation: CDBG 2003-04 Reprogmmmed Funds: CDBG 2003-2004 Program Income: Secbon 108 Pro, mm Income: CDBG FUNDS AVAILABLE FOR FY 2004/05: $1,922,634 140,000 100,000 148,353 $2,310,987 FY 2004/2005 HOME Program Funds: FY 2003/2004 HOME Program Income: HOME FUNDS AVAILABLE FOR FY2004/05. $696,933 $ 996,933 HUD requires the City to encourage and allow citizen participation dudng the preparation of the Consolidated Plan. The Community Development Advisory Board (CDBGAB) has been designated as the citizen advisory board charged with overseeing the Consolidated Plan process. The advisory board is also charged with recommending to the City Council, the program and project funding priorities for the use of CDBG and HOME allocations. The Community Development Block Grant (CDBG) Advisory Board Commission conducted several public headnga in order to obtain citizens input and comments relative to Lynwood's housing and community development needs, consolidated plan and one-year action plan. As a result of these hearings, public comments, and review of funding proposals, the CDBGAB Commission recommends that the City Council allocate funds to the following programs/activitias for fiscal year 2004-2005: 1. CDBG ADMINISTRATION $ 350,000 2 SECTION 108 REPAYMENT $ 270,000 3. CODE ENFORCEMENT $ 369,602 4. SENIOR C'rR. CONSTRUCTION $1,000,000 5 FAIR HOUSING FOUNDATION $ 17, 990 PUBLIC SERVICES: MAXIMUM AVAILABLE 8303,395 CDBG Public Service a~ is limited to 15% of the FY2(X)4-2005 CDBG .Nloc~o~ and 15% CDBG Program Income. /.YNWO00 COII~IIUNITY S~RVICE Ac'rlv/TIES CO~BUN/~f ORG~INIT.4TIONS ~ AU.OCAllON FROGRNil ALLOGAllON 6. SENIOR CITITFNS ~1;39,198 10. LYNWOOD ATHELETICS $20,000 7. At- I r-R.SCHOOL PLYGRND. $39,197 11. HEALTHY INITIATIVE .$20,000 8. CROSSING GUARDS ~10,000 12. DOMINO'S LEARNING $207000 9. NATATORIUM EXT. HOURS $40,000 13. G[=I I=R FOUNDATION $10,000 14 PROJECT IMPACT $10~000 15. TRUE'VINE OUTREACH $107000 16. RAPESAFE $10,000 17. SO. CAL. REHABILITATION $ 5r000 19. DRIVE-BY AGONY $ 5,000 20. ARC OF LOS ANGI=l ES $ 5,000 21. POSITIVE IMAJE $ 5,000 22. TEEN CHAI I FNGE $ 5~000 Recommended HOME activities include. HOME ADMINISTRATION HOME CHODO ACTIVITIES HOUSING PROGRAMS I$ 69~693 $104,539 $822,701 DISCUSSION: Public Hearings were held on April 7m and April 13~, 2004, to allow for public comment and review of the Annual Action Plan. In addition, a 30-day mvlaw period was allowed to have citizens review the Plan prior to submission to the City Council. These public forums have resulted in no negative input or comments regarding the draft Action Plan for FY 2004/05. Prior to submitting the CDBG and HOME Grant applications to HUD, the City Council must approve the Consolidated Planning document. HUD utilizes the Consolidated Plan as the City's funding application and planning document. Submission of the City's CDBG and HOME Applications, and Annual Action Plan for fiscal year 2004/05, are due in HUD's office no later than Bay 16, 2004. Any and all amendments to the Draft Annual Action Plan should be completed and inserted prior to submitting the Plan to HUD. RECOIIIIIIENDATION: Staff recommends that City Council, alter review and consideration: 1. Approve the Consolida~T~l Annual Action Plan for fiscal year 2004-2005; and 2. Authorizes C~ Manager or designee to appmprlato CDBG allocations for revenue and expenditure for FY 2004/05; and 3. Direct staff to submit CDBG and HOME Grant Applications to HUD by the May 15, 2004, deadline. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNW(X)D APPROVING THE CDBG AND HOIIIE CONSOUDATED ONE-YEAR ACTION PLAN FOR FISCAL YEAR 2004/05 WHEREAS, the Department of Housing and Urban Development provides federal funding in the form of the Community Development Block Grant (CDBG) and the Home Investment Partnership (HOME) Grant; and WHEREAS, these funds am made available to assist the City of Lynwood in providing decent housing, a suitable living environment and expanding economic opportunities, principally for persons of Iow and moderate income; and WHERF_4S, HUD CDBG funds and HOME funds am available to the City of Lynwood for programming during the 2004/05; and WHEREAS, a total of $2,310,987 in CDBG funds end $989,933 in HOME funds can be utilized to address the housing and community development needs of the Lynwood community, especially those persons of Iow and mode~-ai.e income; and WHEREAS, public hearings were held to obtain citizen input and comments on the City's housing and community development needs, and draft Consolidated Annual Action Plan (FY2004/05); and WHEREAS, the Lynwood City Council has reviewed the draft Consolidated Annual Action Plan and taken into consideration public comments and input, relating to Lynwood's community development and housing needs. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, determine, order and resolve as follows: Section 1. The Consolidated Annual Action Plan for fiscal year 2004105, CDBG and HOME applications, and the allocation of CDBG and HOME funds are allocated to the following activities for fiscal year 2004-2005: CDBG ACTIVITIE8 HUD ADMINISTRATION 350w~N) SECTION 108 REPAYMENT 270,00~ CODE ENFORCEMENT 3691~02 SENIOR CENTER CONSTRUCTION l~O00w~ FAIR HOUSING FOUNDATION 17~990 CDBG PUBUC SERVICE ACT1VITIE~ SENIOR CITIZEN PROGRAM 39,198 AFTERSCHOOL PLAYGROUND 39,197 CROSSING GUARDS 60,000 NATATORIUM EXTENDED HOURS 40.000 LYNWOOD ATHLETICS COMMUNITY 20,000 HEALTHY INITIATIVE 20~000 DOMINOES ACADEMY 20.000 GETER FOUNDATION 10,000 PROJECT IMPACT 10,000 TRUEVlNE OUTREACH 10~000 RAPESAFE 10,000 SOUTHERN CALIFORNIA REHABILITATION 5~000 TEEN CHALLENGE 5,000 DRIVE-BY AGONY 5,000 ARC OF LOS ANGELES 5~000 POSITIVE IMAJE 5~000 HOME ACTIVITIES S~ 2. This Resolution authorizes the required submittal of the Consolidated Annual Action Plan for fiscal year 2004105 to the U.S. Depa~b~,ent of Housing and Urban Development (HUD). Section 3. City Council authorizes the City Manager or her designee to appropriate CDBG allocations to the various revenue and expenditure accounts for FY 2004/05. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this day of Apdl, 20O4. ATTEST: LOUIS BYRD, MAYOR Andrea L. Hooper, City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: City Attomey Lorn/Hempe, City Manager STATE OF CALIFORNIA ) )SS. COUNTY OF LO8 ANGELES) I, the undersigned, City Clerk of the City of Lynwond, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the day of May, 2004. AYES: NOES: ABSENT: ABSTAIN: Andrea L. Hooper, City Clerk STATE OF CALIFORNIA ) COUHTY OF LOS ANGELES) I, the undersigned City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, tree and co;f~--t copy of Resolution No. on file in my office and that said Resolution was adopted on the date and by the vo~e therein stated. Dated this day of May, 2004. Andrea L. Hooper, City Clerk CITY OF LYNWOOD FISCAL YEAR 2004 CONSOLIDATED PLAN EXECUTIVE SUMMARY In 1994, the U.S. Department of Housing and Urban Development (HUD) began requiring local governments eligible to received Community Development Block Grant (CDBG) and HOME funds, to consolidated planning and programming activities from both programs into a single 'Consolidated Plan" document. Consolidated Plan (2000- 2005) The Consolidated Plan is a document that consolidates all current HUD planning and application requirements into a single submission document and satisfies the statutory requirements for the CDBG and HOME programs. The Consolidated Plan is both a document and a process. It serves four separate, but integrated functions. 1) Planning 2) Applications 3) Strategy and 4) Action Plan. Required by HUD, it is a collaborative process whereby a community establishes a unified vision for ils housing, community development, homeless, and economic development actions. Consolidated Annual Action Plan As an element of the 5-year Plan, Lynwood is required to also submit an "Annual Action Plan". The Annual Action Plan includes CDBG and HOME applications and outlines activities the City plans to cany out during the coming program year to support specific objectives identified in the Consolidated 5-year Plan. It also identifies the resources the City will be using to support those activities. Because Lynwood is an 'Entitlement" City, eligible to receive CDBG and HOME funds, the City applies for CDBG and HOME funds on an annual basis. The CDBG and HOME programs were created principally to assist persons of Iow and moderate income. The overall goals of these programs are as follows: Provide Decent Housina - Assisting homeless parsons to obtain appropriate housing and parsons at risk of homelessness; retention of housing Mock; increasing and/or creating parmanent housing; and providing affordable housing. Providin, A Suitable Livine Environment - Improving the safety and livability of neighborhoods; increasing access too quality public and private facilities and services; reducing the isolations of income groups within the City; revitalization of deteriorated neighborhoods; restoring and preserving proparties of historic value and consewation of energy sources. Exmandina Economic ODDOrtunil~y -- Providing job creation and retention; establishment, stabilization and expansion of small businesses; public services concerned with employment; empowerment and self-sufficiency opportunities. Community Development Block Grant (CDBG) Program CDBG is a federal annual entitlement grant program that funds activities to carryout one of three national objectives: 1. Benefit to Iow/moderate income familms; 2, Aid in the prevention or elimination of slums or blight; or 3. Add _re~__~ urgent needs where conditions pose a serious and immediate ~reat to the health and welfare of the cornmunib/ Eligible activities include community facilities and improvements, development activities (e.g. land acquisition), housing rehabilitation and preservation, economic development, public services and administration. HOME Investment Partnerships Program (HOME) HOME is an entilfement program which provide flexible housing grants to be used for: the acquisition, rehabilitation, and new construction of affordable housing, tenant based assistance, home buyer assistance, planning, and support services. Fifteen (15%) of the annual funding must be set aside for housing development activities of Community Housing Development Organization (CHDOs), as defined by HUD. Commun~y Development Block Grant Advisory Board (CDBG^B) Commission Lynwood City Council has designated the CDBGAB Commission, as the c'd~en advisory group charged with overseeing the Consolidated Plan process. The CDBGAB Commission is also charged with assessing community needs, reviewing proposed projects and activities and recommending funding and priorities for the use of CDBG and HOME funds. Annual Action Plan General Requirements Each Annual Action Plan, as outlines in this document, must include: · HOME and CDBG Application forms · List of Resoumes · List of activities k:) be undertaken · Description of Geographic Distribution · Description of Homeless and Other Special Needs Acfivi'des · Other Actions · CDBG Specific Narratives · HOME Specific Narratives · HOME forms of Inve~.ent · HOME and CDBG Cerl~ficaflons CITY OF l- YNWOOD CONSOLIDA TED ACTION PLAN FISCAl- YEAR 2004-2005 SOURCES OF FUNDS The City of Lynwood has developed community strategies for providing decent affordable housing, a suitable living environment and expanded economic opportunities for all households within the City. Lynwood has developed strong partnerships with other municipalities and the private sector, including for-profit and nonprofit organizations to access and administer a wide range of federal, state, and local programs. These partnerships assist with the City's desire to increase housing opportunities for Iow and moderate income households, eliminate slums and blight, and provide necessary public and support services for populations in need of assistance. General Resources: The City will continue to look to other sources of funding to accomplish the priority projects identified in the plan. Collaborative efforts help city programs by providing gap funding and joint problem solving. In addition to federal resources identified herein to meet the needs in the 2004-2005, the City will utilize local tax dollars, other federal funds and private resources to assist. The City's general fund budget is approximately $25 million, which includes funding for programs and proje~L~ that are complementary to community development programs such as social services, parks and recreation and public facilities and improvements. The City's Capital Improvement Program (CIP) budget is approximately $16 million. Nearly all is utilized for in;fustructure improvements, including streeL~ and alley, curbs, gutters, parks and public facilities. Federal Resources: The City's ability to meet the housing, community development and economic needs of the community depend largely upon the availability of public and private sector resources. The summary below lists federal funds available during fiscal year 2004-2005: Community Development Block Grant (CDBG) HUD provides an annual allocation of approximately $1.9 million dollars for a wide range of eligible housing and community development activities. Over fifteen (15) non-profit agencies in Lynwood currently receive CDBG funds to provide vital services in the areas of code enforcement, public safety, health services, senior services, public and community services, education, public improvements, and the prevention and eliminations of slums and blight. Funding available for FY 2004-2005 is as follows: Fboal Year 2004-05 Allocation: $1,922,634 CDBG 2003-04 Reprogrammed Funds: 1,10,000 CDBG 2003-04 Program Income: 100.000 Section 108 Pr~lr~m Income: 148.353 CDBG FUNDS AVAILABLE: $2,310,987 HOME Investment Partnership (HOME) Program HUD provides an annual allocation of approximately $700,000 in order to retain and expand Ihe supply of affordable housing principally for Iow and moderate- income families. Funds can be used for housing acquisition, rehabilitation, new construction, tenant based rental assistance, first-time homebuyer financing, planning and support services. Funding available for fiscal year 2004-2005 is as follows: HOME Progrsm Furtd~: HOME Pl't)amm Income: Available for FY2OO4A~ 696,933 3oo.ooo 989,933 Section 108 Loan Guarantee Program The City has received $7 million in HUD's Section 108 Loan guarantee procc:ds for economic development projects. These funds will be used to help the City meet its goals of job creation, retention and expanding economic growth. The funds serve as an additional source of financing for 'anchor' real estate proje~ia and major retail development. Lynwood Redevelopment Agency (LRA) The LRA sets aside 20% tax increment revenues, to provide financial assistance for home improvement, new construction and property development. Funds are also used for land acquisition and site development to initiate specific projects. The fund budgets approximately $800,000 annually. 06her Resources: Funds from sources below will serve as leverage to federal funds received during fiscal year 2004-05, · Federal Low Income Housing Tax Credit · Private Invesb,,ent · HUD BEDI Grant DATE: TO: FROM: BY: SUBJECT: April 20, 2004 Honorable Mayor and Membe~ ~ thefity Council Lorry Hempe, City Manager Joseph Y. Wang, Assistant City Ml~ana~~'-~ Ham Park Replacement Project Consultant Selection PURPOSE: To have the City Council review staff's recommendation and select a consulting finn. And direct staff to negotiate an agreement for the City Council approval. BACKGROUND: · The request for qualifications (RFQ) for the Ham Park Replacement Project was published both in local paper and Los Angeles Times in December 2003. · In January 2004 three consulting firms: Rosenow Spevacek Group, Inc., Universal Field Services, Inc., and Paragon Partners LTD. were qualified for further consideration. · A pre-proposal meeting was held on February 19, 2004 to brief the consultants on the request for proposals and answer questions relative to the Ham Park Replacement Project. · The City received three proposals on March 15, 2004. · Staff met on March 29, 2004 to discuss consultant selection criteria. · Consultant interviews were conducted on March 30 and April 1, 2004. · City Council received a presentation from each consulting firm at the regular meeting on April 6, 2004. · Staff completed the proposal review and final scoring sheet. ANALYSIS: After reviewing each proposal and interviewing each rims, staffconcludes that all three firms are capable of providing good services to assist staffcomplete the Project. Based on evaluation criteria: (1) technical evaluation (2) project administration (3) presentation (4) reference check, Universal Field Services and Paragon Partners Ltd. have been rated at the same level. However, more specifically for this project staffhas summarized and focused on three areas: (1) to prepare a defensible and solid EIR for the Project (2) to effectively control costs related to acquisitions and relocations (3) the approach to community relations. Staff feels that Universal Field Services team is strong AGENDA ITEM in public relation and relatively weak in EIR area while Paragon Partners Ltd. team has strong project managers, better cost control management and fees. If the City Council selects Paragon Partners Ltd. staffrecommends to negotiate and bring back an agreement including an enhanced public relation component for the City Council approval. If the City Council selects Universal Fields Services staff recommends to negotiate and bring back an agreement with better project management and EIR components for the City Council approval. RECOMMENDATION: Staff recommends that the City Council select a consulting firm and direct staffto negotiate an agreement for the City Council approval. DATE: April 20, 2004 TO: FROM: BY: SUBJECT: HONORABLE MAYOR AND MEMBF~ OF THE CITY COUNCIL Lorry Hempe, City Manager ~/ Yadollah Farhadi, Director of Ea~tironmentai Services Veterans Memorial / Outdoor Performance Arena Design Update ~.~. PURPOSE: To recommend that the City Council review staff's report on the Veterans Memorial / Outdoor Performance Arena Design and direct staff. BACKGROUND: City Council awarded a contract to Westgroup Desi~on.% Inc. for the design of the Veterans Memorial/Outdoor Performance Arena at the December 2, 2003 Council meeting. Westgroup Designs, Inc. started the initial design process last month. On March 30, 2004, they met with the Recreation Commission 8: Veterans Commission to receive input and comments on the design of the Veterans Memorial/outdoor Performance Arena. ANALYSIS: The new Lynwood Veterans Memorial/Outdoor Performance Arena is located at the northeast comer of Lynwood Park. The proposed site is approximately 25,000 square feet and designed around a $700,000 budget. Through several design meetings and a workshop with Recreation Commissioners & Veterans Commissioners, Westgroup Designs Inc., collected different memories and experiences of individuals to develop a concept, which brings together the issues and concerns between an outdoor arena and the veteran's memorial. The design will address and honor those who died in battle and recognize the endurance of those who survived. Westgroup, has created a spatial relationship between both functions and their surroundings to enhance the highly visible comer. The consultant will present the conceptual plan and the model for the proposed Veterans Memorial/Outdoor Performance Arena. This will provide an opportunity for the City Council to comment before the final design is committed. RECOMMENDATION: Staff recommends that the City Council approve the conceptual design of the Veterans Memorial/Outdoor Perfo..ance Arena, with comments, if any, and direct staff to with the design. JAPUBWORKS\wordfiles\COUNClL\Cou04020VeUnemorialdis.doc procee~