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Home My Public Portal AboutMinutes_City Council Regular Meeting_01172023 CITY COUNCIL REGULAR MEETING IONA CITY HALL JANUARY 17,2023 —7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson (via teleconference), Council Member Peter Wadsworth, Council Member Evan Mann, City Attorney Andrew Rawlings, Public Works Director Zech Prouse and City Clerk/Treasurer Keri West. ABSENT: None. VISITORS: Dana Izatt and Jeb Casper. Mayor Gubler welcomed everyone and led the Pledge of Allegiance. A roll call was taken by Clerk West to open the meeting. CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of December 20, 2023 and City Council Special Meeting Minutes of January 10, 2023 were reviewed. Council reviewed the finance reports for the period ending December 31, 2022 (25% of the fiscal year elapsed). The City had$2,608,407.51 in the bank and routine bills had been paid, "Exhibit A". Council President Geray expressed concern over expenses during the month that seem excessive and asked Clerk West and Director Prouse for clarity. Director Prouse stated one of the charges was to refill the first aid kit in the shop and because the City has not had a company representative for almost 2 years, they had to refill more items than normal. Council President Geray stated he understood, but reminded the City to maintain fiscal responsibility and not spend money unnecessarily simply because the City is in a good financial state. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the consent agenda as presented. Council Member Mann seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: 2022 State of the City Address; Mayor Gubler — Mayor Gubler read aloud the State of the City Address for 2022. He continued and stated this will be posted on the City website. Ordinance to Approve Bond Closure for Water Tank Project (Ord. 285-01-23) — Mayor Gubler stated this is required for the City to close the bond for the Water Tank Project. He continued and asked Clerk West if she had the total amount of the bond. Clerk West stated passing this ordinance is required before they can officially close the bond and interest accrual, which will take place in one week, January 24, 2023. She continued and stated the total amount is $3,877,408.64. Clerk West stated that total does include all of the interest that has accrued until this point and the City is not required to pay all of the accrued interest as a separate payment. Council President Geray asked if that meant there will not be additional interest added to the bond amount. Attorney Rawlings stated he believes that means the interest accrued thus far will be capitalized as part of the bond itself, but there will be additional interest that gets added until it is paid off. Clerk West agreed. Council President Geray then asked if Attorney Rawlings IONA CITY COUNCIL REGULAR MEETING—JANUARY 17, 2023 and Clerk West have been able to read through the ordinance in its entirety and if they had any concerns. He continued and expressed his desire to pay the bond off much earlier than the 30 years allowed and wants to ensure there is no penalty to do so. Attorney Rawlings stated the ordinance does address pre-payments and states there needs to be written notice 30 days prior to a pre-payment being sent and all pre-payments will be removed from the back end of the loan, thus not delaying the next payment due date. Clerk West agreed and stated she received this from the Bond Attorney, Stephanie Bonney. She continued and stated she has requested this process to be expedited, so Mrs. Bonney will be sending the required documents via Fed Ex to the City Office. Once Clerk West and Mayor Gubler sign those documents, Clerk West will Fed Ex them back to Mrs. Bonney to have everything required to close next Tuesday. Attorney Rawlings stated there are not any other concerns he noticed after reviewing the proposed ordinance. Mayor Gubler asked if anyone had any other questions. No comments made. Mayor Gubler entertained a motion. Council President Geray made a motion to approve Ordinance No. 285-01-23, an Ordinance of the City of Iona, Idaho, authorizing and providing for the issuance of a Water Revenue Bond, Series 2023, in a principal amount not to exceed $3,900,000, for the purpose of financing the acquisition, construction and installation of improvements to the domestic drinking water system of the City of Iona, Bonneville County, Idaho; describing the bond; providing for the collection and disposition of revenues; providing for the payment of the principal of and interest on the bond; establishing funds and accounts; providing covenants relating to the bond; providing for the sale of the bond to the Idaho Department of Environmental Quality; providing for related matters; and providing an effective date. Council President Geray also made a motion to dispense with the rule of reading the proposed ordinance in full and on three separate occasions. Council Member Wadsworth seconded the motion. A roll call vote was taken: Council President Geray: YES Council Member Mann: YES Council Member Thompson: YES Council Member Wadsworth: YES Fiscal Year 2022 Audit; Searle Hart & Associates — Dana Izatt, Auditor from Searle Hart & Associates, presented the annual audit report for Fiscal Year 2022. Mr. Izatt highlighted the notable sections and explained the key calculations to the City Council. Mr. Izatt stated the City ended the fiscal year under budget, which is always a positive thing. He also stated he feels the City has a sufficient system in place to ensure all checks and balances are being met. He encouraged the Council to review the financial reports Clerk West sends each month and ask questions regarding unordinary expenses. Council President Geray asked Mr. Izatt for his perspective on how our City is doing on some of the key areas, compared to other cities he represents. Mr. Izatt stated he considers Iona at the top of his list as far as fiscal responsibility and financial practices. Clerk West stated in the audit letter drafted by Mr. Izatt it states that the City had a substantial increase in the cash balance over last year and noted cash funds in each account are only insured by the FDIC up to $250,000. Clerk West suggested diversifying some of the funds to help spread it out to maintain insurance. Council President Geray stated he is not opposed to that, but is not 2 IONA CITY COUNCIL REGULAR MEETING—JANUARY 17, 2023 interested in opening a large number of bank accounts to do so. Clerk West stated she will research some options that will best fit the City's needs. Mayor Gubler asked if there were any other questions. No comments made. Clerk West did note that Council Member Thompson has now disconnected his call. Mayor Gubler entertained a motion. Council Member Mann made a motion to approve the Fiscal Year 2022 Audit by Searle Hart & Associates, as currently presented. Council Member Wadsworth seconded the motion. All in favor. Motion carried. STAFF REPORTS: Director Prouse and Clerk West both stated nothing to report. Deputy Randall distributed the report pertaining to incidents and calls for service during the month of December 2022. He stated the total calls for service have reduced over the past year, but one area that has increased is theft/fraud. Deputy Randall continued and stated there was an incident at an Iona Youth Basketball game where Recreation Director Randy Homer would be considered a victim of battery, but Director Homer requested no charges be filed. He continued and stated he did serve a letter to the accused person at his home. Attorney Rawlings stated nothing to report. Council Member Mann expressed his appreciation to the Council and Clerk West for their efforts in being fiscally responsible. He also thanked Director Prouse and the Public Works Department for the great job they are doing on snow removal this year. Council Member Wadsworth also expressed his appreciation for the City staff and the good work they do to make the City look and function well. Council President Geray stated the City Council and Mayor are elected representatives of the City and the citizens. He continued and stated Council Members are paid $300/month and the Mayor is paid $1,000/month. Council President Geray stated he struggles with the idea that the Council and Mayor would also get "City swag" for free, such as shirts, hats, jackets, etc. He continued and stated he does not feel those items are necessary for these representatives of the City to perform their elected duties. He then stated if a representative felt strongly to advertise on behalf of the City, they should use their allotted funds from the City to do so. Council President Geray also explained he understands the gift allowance from outside entities or people is $50. However, he does not think representatives of the City should accept any gifts because it does change their perspective of that person or organization and makes it difficult to be objective in matters pertaining to the giver of the gift. Council President Geray reiterated the importance of fiscal responsibility and reducing unnecessary spending. SUGGESTED AGENDA ITEMS: Jeb Casper asked if the City hosts Emergency Preparedness classes. He continued and stated the last city he lived in held regular classes and they were well received in the community. Mayor Gubler stated last year the City tried to organize an Emergency Preparedness group and it did not gain any traction. Mr. Casper suggested reaching out to local churches that may have programs already in place to collaborate. Council President 3 IONA CITY COUNCIL REGULAR MEETING—JANUARY 17, 2023 Geray stated the City has had a difficult time finding volunteers to help organize programs and committees over the last several years. Clerk West asked Mr. Casper what type of classes his previous city held that he felt were beneficial. Mr. Casper stated they held various classes on CPR, first aid, etc. Council President Geray stated he could see those types of classes being well represented by volunteers. Clerk West agreed. Mr. Casper stated law enforcement traditionally taught a lot of those classes. Deputy Randall stated he is not certified to teach, but he knows others that are. Mayor Gubler stated from a City perspective regarding emergency preparedness, there is a plan in place. He continued and said he has a list of individuals that have agreed to help in the event of an emergency. Mayor Gubler also stated the City considers water to be the most important resource and that has been the main priority. He then stated he agrees that classes on CPR and first aid would be beneficial to the community. Mr. Casper then asked why the City Council Meetings are not well attended and asked the Council if they had ever thought about doing a survey to find out if another night of the week would be better for residents. Mayor Gubler stated meetings are only well attended when there is a pressing issue where the public feels their voices need to be heard. Clerk West stated low attendance is fairly normal in the surrounding areas as well. Mayor Gubler stated Tuesdays are historically the day the Council has always met. He then said the City does post a schedule at the beginning of every year. He continued and stated they could consider changing the day of the week for meetings if they felt it would increase attendance. Council President Geray stated low attendance is consistent everywhere. He continued and stated the public usually does not show up unless there is something to complain about. Council President Geray asked Director Prouse what happened in the City of Idaho Falls to cause them to enact a boil order for their water system. Director Prouse stated they were working off of 3 well sites throughout the winter and they lost 2 of their well sites. This caused their pressure to drop below 20 PSI, which is an instant boil order. Council President Geray asked how they lost 2 of their well sites. Director Prouse stated he believes it was a Supervisory Control and Data Acquisition (SCADA) system malfunction. Council President Geray asked if we have taken preventative measures to minimize the risk of that happening here. Director Prouse stated the City of Iona is not as vulnerable, especially with 1.5 million gallons of elevated storage at any given time. He continued and stated that gives a bigger buffer than any ground water supply in the valley. Director Prouse continued and stated the SCADA system sends alerts to him when there is any cause for concern. The only drawback to the current SCADA system is that it is all connected through landlines and that may be an upgrade to consider at a later date. Meeting Adjourned at 8:15 p.m. COUNCIL APPROVED: February 21, 2023 z�/ --L.) Dan Gubler, Mayor ATTEST: htt 1AJAdi Keri West, City Clerk/Treasurer 4 City of Iona Check Register-lona Page: 1 Check Issue Dates:1/1/2023-1/31/2023 Feb 02,2023 10:33AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 01/23 01/09/2023 19316 MEL'S LOCK&KEY Duplicate keys made 104711 5.60- V 01/23 01/09/2023 19344 MEL'S LOCK&KEY New Entry Lock 104711 125.00- V 01/23 01/06/2023 19773 JAMES MURPHY REFUND WATER OVERPAYMEN 011075 37.94- V 01/23 01/03/2023 19875 Rylea Farrens Reimbursement-Toys for Easter 104770 .00 V 01/23 01/05/2023 19876 BLACKFOOT COMMUNICATIONS TELEPHONE 514150 170.59 01/23 01/05/2023 19877 CITY OF IONA City water usage/bill 104711 539.00 01/23 01/05/2023 19878 EASTERN ID WATER RIGHTS COALITION Annual Membership Dues 514150 605.85 01/23 01/05/2023 19879 HOLIDAY INN&SUITES CITY CHRISTMAS DINNER 2022 514710 1,907.46 01/23 01/05/2023 19880 KERI WEST Reimbursement for Stage Lights 104711 109.50 01/23 01/05/2023 19881 PSI ENVIRONMENTAL Dumpster-3548 N.Main 514710 125.70 01/23 01/05/2023 19882 SCREEN GRAPHICS,INC. City Hats-per Mayor 514150 175.00 01/23 01/05/2023 19883 SONNTAG RECREATION,LLC Trolley Assembly Replacement 104712 473.00 01/23 01/09/2023 19884 ALLEN ELDRIDGE Building Inspections 104720 2,000.00 01/23 01/10/2023 19885 AAA SEWER SERVICE Pumped Park Bathroom 104712 872.00 01/23 01/10/2023 19886 C-A-L-RANCH STORES Utility Heaters 104711 85.98 01/23 01/10/2023 19887 CHEMWEST,LLC Water System Chemicals 514710 158.50 01/23 01/10/2023 19888 DIGLINE,INC. Utility Locator Monthly Fee 514710 1.87 01/23 01/10/2023 19889 INTERMOUNTAIN GAS CO. Natural gas-heating 514175 1,602.29 01/23 01/10/2023 19890 LANDON EXCAVATING,INC. EMERGENCY WATER SYSTEM 514710 1,000.00 01/23 01/10/2023 19891 MOONSHINE COMMERCIAL CLEANING SER December Building Cleaning &Su 514710 602.46 01/23 01/10/2023 19892 VERIZON WIRELESS Cell phones-Randy 104955 296.21 01/23 01/10/2023 19893 WALLY HUNT REFUND WATER OVERPAYMEN 011075 14.70 01/23 01/10/2023 19894 PRO RENTAL&SALES,INC. TORO Snowblower and Oil 104730 1,013.56 01/23 01/17/2023 19895 APG WEST PAYMENT Treasurer's 1st Qtr Report 104155 73.64 01/23 01/17/2023 19896 ASSOCIATION OF IDAHO PUBLIC WORKS P 2023 MEMBERSHIP DUES 514165 10.00 01/23 01/17/2023 19897 BONNEVILLE COUNTY PUBLIC WORKS Sanding&Labor 104713 1,104.00 01/23 01/17/2023 19898 CHEMSEARCH Contract Water Treatment Progra 514710 235.52 01/23 01/17/2023 19899 NETBACK,LLC Data Backup 5GB 104150 75.00 01/23 01/17/2023 19900 POLLARD WATER CI CENT PUMP 514710 575.00 01/23 01/17/2023 19901 RON'S TIRE&MOTORSPORT FLAT FIX AND TRUCK STEM 514710 120.00 01/23 01/17/2023 19902 SEARLE HART&ASSOCIATES,PLLC Annual Audit of Finances FY2022 514160 11,650.00 01/23 01/17/2023 19903 SERMON SERVICE&ELECTRIC Shop Furnace repaired 514710 474.00 01/23 01/17/2023 19904 SOUTHCO METALS LLC Shop Supplies 104711 12.55 01/23 01/17/2023 19905 TACOMA SCREW PRODUCTS,INC. Nuts&Bolts 514710 44.52 01/23 01/18/2023 19906 SHAELYN KINGERY EASTER HUNT PRIZES 104770 30.00 01/23 01/24/2023 19911 ALLEN ELDRIDGE Building Inspections 104720 300.00 01/23 01/24/2023 19912 CITY OF IDAHO FALLS TREASURER OFFICE ANIMAL SHELTER QRTLY PARTI 104690 2,769.00 01/23 01/24/2023 19913 DIGLINE,INC. ANNUAL CONTRACT FEE 514710 187.00 01/23 01/24/2023 19914 DIVISION OF OCCUPATIONAL& PROF LICEN ELEVATOR ANNUAL CERTIFICA 514710 100.00 01/23 01/24/2023 19915 GREG MCBRIDE Mech&Plumbing Inspections 104720 645.00 01/23 01/24/2023 19916 HOME DEPOT CREDIT SERVICES Shop Supplies 104711 109.94 01/23 01/24/2023 19917 ROCKY MTN.POWER Street Lights 104713 2,664.95 01/23 01/24/2023 19918 SPARKLIGHT Internet-Shop 104150 168.86 01/23 01/24/2023 19919 TRAVIS SPENCER REFUND WATER OVERPAYMEN 011075 28.45 01/23 01/24/2023 19920 WEX BANK Snowplow Fuel 104713 815.00 01/23 01/24/2023 19921 APG WEST PAYMENT Ord. 285-01-23_Water Bond Clos 104155 137.24 01/23 01/24/2023 19922 FALLS PLUMBING SUPPLY,INC. Shop Supplies 514710 54.68 01/23 01/24/2023 19923 HOLDEN KIDWELL HAHN&CRAPO P.L.L.C. AOIA, Legal Letters,GIS Map,En 104160 5,024.00 01/23 01/31/2023 19924 LEONARD PETROLEUM EQUIPMENT Diesel nozzle repair 514710 240.02 01/23 01/31/2023 19925 ODYSSEY HOMES REFUND WATER OVERPAYMEN 011075 49.00 01/23 01/31/2023 19926 ROCKY MTN.POWER Well#1 514175 656.92 01/23 01/31/2023 19927 Rylea Farrens Reimbursement-Raffle Basket 104770 2.65 01/23 01/31/2023 19928 SERMON SERVICE&ELECTRIC Install new shop heater 104711 6,200.00 01/23 01/31/2023 19929 TETON MICROBIOLOGY LAB Colform/E.Coli Water Tests 514710 96.00 M=Manual Check,V=Void Check AR City of Iona Check Register-Iona Page: 2 Check Issue Dates:1/1/2023-1/31/2023 Feb 02,2023 10:33AM GL Period Check Issue Date Check Number Payee Description GLAccount Amount 01/23 01/31/2023 19930 TRAVIS SPENCER REFUND WATER OVERPAYMEN 011075 49.00 01/23 01/31/2023 19931 Work Wear House,Corp Boots for Quincy 104711 323.90 01/23 01/31/2023 19932 RANDY HOMER REIMBURSEMENT FOR RECRE 104955 221.41 01/23 01/31/2023 19933 SOUTHEAST IDAHO UMPIRES ASSOCIATION UMPIRE GEAR SOFTBALUBAS 104955 350.00 Grand Totals: 47,182.38 Summary by General Ledger Account Number GLAccount Debit Credit Proof 01-1075 141.15 37.94- 103.21 01-2010 37.94 141.15- 103.21- 10-2010 337.57 30,052.03- 29,714.46- 10-41-50 1,372.62 .00 1,372.62 10-41-55 210.88 .00 210.88 10-41-60 9,341.80 .00 9,341.80 10-41-75 1,594.91 .00 1,594.91 10-46-90 2,769.00 .00 2,769.00 10-47-11 5,314.94 130.60- 5,184.34 10-47-12 1,433.11 .00 1,433.11 10-47-13 3,162.62 .00 3,162.62 10-47-20 2,986.28 .00 2,986.28 10-47-30 1,013.56 .00 1,013.56 10-47-70 239.62 206.97- 32.65 10-49-55 612.69 .00 612.69 51-2010 .00 17,364.71- 17,364.71- 51-41-50 858.97 .00 858.97 51-41-60 7,332.20 .00 7,332.20 51-41-65 10.00 .00 10.00 51-41-75 1,997.52 .00 1,997.52 51-47-10 7,166.02 .00 7,166.02 Grand Totals: 47,933.40 47,933.40- .00 M=Manual Check,V=Void Check City of Iona Check Register-lona Page: 3 Check Issue Dates:1/1/2023-1/31/2023 Feb 02,2023 10:33AM Dated: .2//2492.3 Mayor: City Council: >/_)i4 , -61/() d). 71- Report Criteria: Report type: Summary M=Manual Check,V=Void Check