HomeMy Public PortalAbout05-26-2020 SPECIAL COW Agenda and PacketSPECIAL Committee of the Whole Workshop of the President and the Board
of Trustees
Tuesday, May 26, 2020
7:00 PM
24401 W. Lockport Street
Plainfield, IL 60544
In the Boardroom/Virtual
ALL MUNICIPAL BUILIDNGS ARE CLOSED TO THE PUBLIC
Agenda
A.CALL TO ORDER, ROLL CALL, PLEDGE
B.PRESIDENTIAL COMMENTS
C.TRUSTEES COMMENTS
D.PUBLIC COMMENTS (3-5 minutes) -
•Please email public comments by Tuesday, May 26, 2020 at 3:00 p.m. to
publiccomments@goplainfield.com, please note Public Comments in the email subject line.
•Village Meetings are livestreamed on the Village’s Website -
https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available.
•Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99.
E.WORKSHOP
E.1.RESTORE ILLINOIS PHASE 3 IMPLEMENTATION
Village staff will provide an overview on the recent updates to the Restore Illinois Phase
3 Plan and its impact on the Village of Plainfield. Staff is seeking Board input and
feedback on next steps and strategies to enhance the effectiveness of the Phase 3 Plan.
Phase 3 Guidelines
Downtown Lockport Street Closure - Dining Staff Report
REMINDERS -
•June 1 Village Board Meeting – 7:00 p.m.
•June 2 Plan Commission – 7:00 p.m.
•June 8 Next Committee of the Whole Workshop – 7:00 p.m.
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SPECIAL Committee of the Whole Workshop of the President and the Board of Trustees
Page - 2
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RESTORE ILLINOIS : PHASE 3
BUSINESS REOPENING SUGGESTIONS
MAY 21, 2020
Governor Pritzker has indicated Illinois is on track to enter into Phase 3 of the Restore Illinois reopening plan
that will allow certain businesses to reopen. The Village has prepared the following documents to provide
some suggestions for those businesses that will need to prepare for this reopening in Phase 3. There will
be further restrictions and specific guidelines provided by the State of Illinois that you as a business,
or consumer, would need to follow, but the Village wanted to provide some level of suggestive guidance
so we can all begin to prepare to reopen our business community. As we move closer to Phase 4, the Village
will provide preparation recommendations for those businesses that will look to reopen under that phase.
Thank you for being part of our community.3
restaurants
barber shops & hair salons
fitness &health clubs
all phase 3 businesses
• Prepare a plan that provides your business with guidance on how to effectively prevent further spread
of the virus (cleaning of common areas, social distancing measures, etc.)
• Training and communication with employees prior to reopening.
• How to check and manage the compliance of the reopening guidelines.
• Prepare distancing guidelines for employees and consumers. (No cash, no touch payments, pay
station separations)
• Restaurants will be allowed to have outdoor seating with social distancing requirements and
maintaining sanitizing and cleaning procedures of the whole seating area.
• Employees and servers will be required to wear masks.
• Have seating be done by hostess to avoid patrons from sitting down immediately once another group
leaves to allow for the cleaning process.
• Appointment only with no walk-in service.
• No cash payments and encouraged to complete no touch card payments.
• Pre-appointment health check (CDC COVID-19 symptoms checklist)
• Temperature check station before entering the workspace.
• If possible, a protective shield at the register/payment station should be implemented.
• Six feet of separation between salon chairs (potentially every other).
• Limitations on waiting area and how best to accommodate patrons – if someone must wait and
doesn’t have children with them ask them to wait in their car.
• Ask patrons to bring one child at a time while the parent or guardian waits outside if possible.
• Face coverings required for patrons and employees, and disposable gloves for employees to be
changed for each customer.
• Patron capes: either disposable or changed to a clean, washed cape for each new customer.
• Employee smocks changed to a clean smock for each new customer.
• Disinfecting station area and chair after each customer.
• If possible, discourage the use of a blow dryer after cuts or styling to eliminate air circulation from the
social distancing area.
• Advise patrons to leave as many personal belongings in their car or at home such as purses or bags.
• (For a detailed list of measures, please see Georgia’s Barbershops and Cosmetology Salon Reopening
Guidelines for what may be expected from your business in Phase 3)
• Outdoor classes may be held or one-on-one training sessions.
• If possible, a protective shield at the register/payment station should be implemented.
• Temperature check station for employees before entering the workspace.
• No cash payments and encouraged to complete no touch card payments.
• Outdoor classes should maintain social distancing measures of 10 feet between each patron.
• Ask patrons to bring their own mats for certain activities if possible.
• Provide sanitizer for patrons and clean all equipment thoroughly after use.
• For training sessions, it is recommended to maintain social distancing and when it is not possible,
a face covering should be worn.
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fitness & health clubs
(cont).• Avoid certain exercises in training sessions that require spotting or physical assistance by the
trainer.
• Distinguish 6-foot social distancing areas such as marked areas on the floor or where to stand.
• Temperature check station for employees before entering the workspace.
• If possible, a protective shield at the register/payment station should be implemented.
• No cash and encouraged to complete no touch card payments.
• Minimize occupancy to 50%.
• No product sampling.
• Continue utilizing and marketing online pickup and curbside for those customers not comfortable
with public settings. (Set up pick up area separate from other shopping areas.)
• Signage on entrance asking patrons to not enter if they have had any COVID-19 symptoms.
• Signage asking patrons to not pickup product unless intending to purchase.
• Planned, brief closing midday to allow for deep clean/sanitizing of all common areas used by pa-
trons and employees.
• Face coverings required for employees and patrons when inside the store. Signage placed on
entrance to request face coverings from patrons.
• (For a detailed list of measures, please see California’s Retail Reopening Guidance for what may be
expected from your business in Phase 3)
• Employees allowed to return to work.
• Employees who have any COVID-19 symptoms should stay home from work.
• All employees should maintain social distancing practices and wear face coverings when in com-
mon areas.
• Temperature check station for employees before entering the workspace.
• Telework is still strongly encouraged when possible for both employees and meetings.
• Hand sanitizer available to employees.
• Be mindful of common areas, such as coffee makers, break rooms, water fountains/coolers, and
ensure these areas are disinfected on a regular basis throughout the day, sanitizer is used when
touching them or restricting use of certain areas until Phase 5.
• Provide face coverings to all employees who are not able to maintain a minimum six-foot social
distance at all times.
• Employer may need to provide gloves and eyewear where applicable.
• Temperature check station for employees before entering the workspace.
• Stagger shifts to limit employee exposure.
• If assembly, reduce line speeds to limit necessary employees.
• Ensure that all spaces where employees may gather, including locker rooms and lunchrooms, allow
for social distancing and are sanitized regularly.
• Downsize operations to the extent necessary to allow for social distancing.
• (Please visit the National Manufacturer’s Association list of different measures taken around the
United States for more details on how to prepare your business for Phase 3.)
retail shops
non-essentialbusinesses
non-essentialmanufacturing
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MEMO
DATE:MAY 21, 2020
TO:BRIAN MURPHY, VILLAGE ADMINISTRATOR
MAYOR MICHAEL COLLINS
VILLAGE BOARD OF TRUSTEES
FROM:JAKE MELROSE, AICP, E.D. MANAGER
RE:DOWNTOWN OUTDOOR DINING – LOCKPORT ST. CLOSURE
Governor Pritzker announced on May 20, 2020 that restaurants will be allowed to utilize
outdoor seating for those areas entering into Phase 3 on May 29th. Assuming the
Chicago MSA area designated in the Restore Illinois plan enters Phase 3 on this date,
Village staff is proposing to close parts of Lockport Street in Downtown Plainfield to be
utilized for outdoor dining. Below are some specifications of this proposal and staff
suggests that this plan be fluid and may be modified. All of the following is subject to
the restaurant outdoor seating guidelines that will be established by the State of Illinois
and the directive that our region may enter into Phase 3 of the Restore Illinois Plan.
CLOSURE OF LOCKPORT ST.
Lockport St. will be closed from Illinois St. to Des Plaines St. and from Des
Plaines St. to Fox River St.
Des Plaines St. and Illinois St. will remain open to allow for access to parking lots
and curbside pickups for restaurants that will remain crucial to their operation.
Closure of the street will begin approximately 6:30AM to avoid anyone parking in
these areas.
Table setup time will start approximately 10AM and service to end approximately
8:00PM for a “last call” with street closure ending approximately at 9PM.
Lockport St. from Fox River to James remaining open to allow for more access to
parking and curbside pickup for restaurants.
Alcohol will be permitted for consumption for seated guests only.
A digital message board will be placed along Route 59 advising Lockport Street
is closed.
TABLES & SETUP
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