HomeMy Public PortalAboutPRR 15-1744RECORDS REQUEST (the "Request ")
Date of Request: 1/26/2015
Requestor's Request ID#:
999
REQUESTEE: Custodian of Records Town of Gulf Stream
REQUESTOR: Asset Enhancement, Inc.
REQUESTOR'S CONTACT INFORMATION: E -Mail: records @commerce- group.com
Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442
REQUEST:
Provide a copy of the file referred to in the 1st line on page 2 of File No.
13147.00079, Invoice No. 177408, dated December 31, 2014.
ADDITIONAL INFORMATION REGARDING REQUEST:
Attached is page 2, of Invoice No. 177408 (File No. 13147.00079),
slated nprpmhpr 31 2n14 _
THIS REQUEST IS MADE PURSUANT TO ARTICLE 1, SECTION 24 OF THE FLORIDA CONSTITUTION AND CHAPTER 119,
FLORIDASTATUTES
IF THE PUBLIC RECORDS BEING SOUGHT ARE MAINTAINED BY YOUR AGENCY IN AN ELECTRONIC FORMAT PLEASE
PRODUCE THE RECORDS IN THE ORIGINAL ELECTRONIC FORMAT IN WHICH THEY WERE CREATED OR RECEIVED.
SEE 6119.01(2)(F). FLORIDA STATUTES. IF NOT AVAILABLE IN ELECTRONIC FORM, IT IS REQUESTED THAT THIS
RECORDS REOVEST BE FULFILLED ON l l X 17 PAPER. NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES
SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07!41(a) (2)
ALSO PLEASF TAKE. NOTE OF 4119.07(1)(H) OF THE FLORIDA STATUTES, R'HICH PROVIDES THAT "IF A CIVIL ACTION
IS INSTITUTED WITHIN THE 30 -DAV PERIOD TO ENFORCE THE PROVISIONS OF THIS SECTION WITH RESPECT TO
THE REQUESTED RECORD, THE CUSTODIAN OF PUBLIC RECORDS MAY NOT DISPOSE OF THE RECORD EXCEPT BY
ORDER OF A COURT OF COMPETENT.IURISDKTION AFTER NOTICE TO ALL AFFECTED PARTIES."
ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY.
PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE.
It will he required that the Requestor approve orany costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01
(Dentitions)), in advance or any costs Imposed to the Requestor by the Agency.
"BY FULFILLING THIS RECORDS REQUEST, THE AGENCY ACKNOWLEDGES THAT THE RESPONSIVE DOCUMENTS
ARE "PUBLIC RECORDS" AS DEFINED IN CHAPTER 119, FLORIDA STATUTES ".
VP/NP /FLRR
1.12.2015
Jones, Foster, Johnston & Stubbs, P.A.
Town of Gulf Stream
December 31, 2014
O'Hare v.
Gulf Stream Case # 2014CCO10685 RE
Invoice No. 177408
File No.
13147.00079
Page 2
FOR PROFESSIONAL SERVICES REND ED:
DATE
IN�V DESCRIPTION FSERVICES
HOURS
AMOUNT
12/01/14
JMO REVIE 1
0.30
70.50
12/02/14
JMO WORK ON ANSWER, EMAILS TO IC A Y
0.70
164.50
12/03/14
JMO TELEPHONE CONFERENCE WI K. AVERY RE
0.50
117.50
ANSWER TO COMPLAINT
12/04/14
KAG RECEIVE AN REVIE AIL CORRESPONDENC •
4.00
880.00
REVIEW COM T; R SEAR
ISSUES; CONFER WITH J. O'CONNOR REGARDING
SAME.
12/05114
KJB EMAIL COMMUNICATION WITH ATTORNEY HANNA
0.20
38.00
REQUESTING EXTENSION OF TIME TO RESPOND TO
COMPLAINTS; RECEIVE CONFIRMATION; STATUS
EMAIL TO J. O'CONNOR, ESQ.
12108114
JMO COMPLETE DRAFTING ANSWER
2.20
517.00
TOTAL HOURS
7.90
COSTS ADVANCED
DATE
AMOUNT
12/04/14
LEGAL RESEARCH - WESTLAW /LEXIS
133.65
$133.65
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
January 27, 2015
Asset Enhancement, Inc. [mail to: records @commerce - group.com]
Re: GS #1744 (999), #1752 (1007)
Provide a copy of the file referred to in the 1st line on page 2 of File No. 13147.00079, Invoice
No. 177408, dated December 31, 2014. Attached is page 2, of Invoice No. 177408 (File No.
13147.00079), dated December 31, 1014.
Provide all public records as referred to in the 16th entry on page 3 of invoice no. 177399 (file
no. 13147.00001), dated December 31, 2014. Attached is page 3, of invoice no. 177399 (file no.
1314 7. 00001), dated December 31, 1014.
Dear Asset Enhancement, Inc. [mail to: recordsna.commerce- group.coml,
The Town of Gulf Stream has received your public records requests dated January 26, 2015. If
your request was received in writing, then the requests can be found at the following link:
http: / /www2.gulf- stream. org /WebLink8 /0 /doc /35036/Pagel.asnx and htta://www2.gulf-
stream.org/WebLink8 /0 /doc /35052/Pagel.asoxx. If your request was verbal, then the description
of your public records request is set forth in the italics above. Please refer to the referenced number
above with any future correspondence.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
Kelly Avery
From: Postmaster
Sent: Friday, February 20, 2015 3:14 PM
To: Local Recipient
Subject: 1 KT6646- summons served november 11 .79.PDF
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****CASE NUMBER 2014CCO10685 DIVISION: RE * * **
Fling 4 18149059 Electronically Filed 09/11/2014 08:38:21 PM
- l 5?m
201y
IN THE COUNTY COURT OF THE
IN AND FOR PALM BEACH
CHRISTOPHER F COUNTY, FLORIDA O'HARE, C1`5 � 12-9 4
Plaintiff, CASE NO.: 17jj
V. CC
TOWN OF GULF STREAM,
Defendant.
u
THE STATE OF FLORIDA:
To Each Sheriff of the State:
YOU ARE COMMANDED to serve this Summons and Complaint in this lawsuit on the
Defendant TOWN OF GULF STREAM by serving its Mayor.
SCOTT MORGAN
1140 N. Ocean Blvd.
Gulf Stream, FL 33483
Each defendant is required to serve written defenses to the Complaint on Plaintiffs Attorney Mark 1.
Hanna (Florida Bar No.: 004525 1) GMM[MADISON PA, 401 South County Road, 0272, Palm Beach
FL. 33480 (561- 723 -8284) via electronic mail at service ®g3mlaw.com within twenty (20) days after
service of Otis Summons on dint defendant, exclusive of die date of service, and to file die original of the
defenses with the Clerk of this Court either before service on PlaintifFs attomey or immediately
thereafter. If a defendant fails to do so, a default will be entered against that defendant for the relief
demanded in die Complaint
SEP 12 2014
DATED
CLERK OF CIRCUIT
BY: 9'6�
ASDEPIITYCLERK
Nina Bysiewicz 'P
In accordance with the Americans with Disabilities Act, persons in need ot'a special
participate in this proceeding or to access a court service, program or activity shall, wing m
time prior to any proceeding or need to access a service, program or activity, contact the A mmistrati
Office of the Court, 205 North Dixie Highway, Room 5 2500, Nest Palm Beach, Florida 33401,
telephone (561) 355 -2431, or 1 -800- 955 -8771 (TOD), or 1- 800 -955 -8770 via Florida Relay Service.
SHARON R. BOCK
Clerk & Comptroller
P.O. Box 3406
West Palm Beach, FL 33402
Kelly Avery
From:
Postmaster
Sent:
Friday, February 20, 2015 3:14 PM
To:
Local Recipient
Subject:
1 KT6653- complaint .79.PDF
Linked Attachment Download
The following attachment was removed from the associated
email message. You may download the attachment, if you
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File Size
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Filing 8 18149059 Electronically Filed 0911 W014 08:38.21 PM
CHRISTOPHER F. O'HARE,
Plaintiff,
v.
TOWN OF GULF STREAM ,
Defendant.
IN THE COUNTY COURT OF THE
IN AND FOR PALM BEACH
COUNTY, FLORIDA
CASE NO.:
INA C 1 W 101 1XI1110 ' / 31410 111 C L4 1 1: i C IC!
1101 Ell U X41 IN -.141 .0.1213 OUR i i
The Plaintiff, , CHRISTOPHER F. O'HARE, ( "Plaintiff'), by and through the
undersigned counsel, hereby sues the TOWN OF GULF STREAM ( "Defendant "), and as
grounds therefore alleges the following:
1. This action concerns the Defendant's violation of Plaintiff's civil rights pursuant to Article 1,
Section 24 of the Florida Constitution and Chapter 119, Florida Statutes, (the "Public
Records Act').
2. This action seeks declaratory and equitable relief.
3. Specifically, Plaintiff seeks an order declaring the Defendant to be in breach of its
constitutional and statutory duty to permit access to public records, and compelling the
Defendant to provide access to the requested public records, enjoining the Defendant from
future violations of the Public Records Act, and awarding Plaintiff attorney's fees and costs.
Additionally, Plaintiff requests this matter be expedited pursuant to Section 119.11 (1),
Florida Statutes.
Page 1 of I1
Jurisdiction and Venue
4. This Court has subject matter jurisdiction pursuant to Article V, Section 5(b) of the Florida
Constitution, and Section 119.11, Florida Statutes.
5. This Court has personal jurisdiction over the Defendant, because the Defendant is a
municipality located in Palm Beach County Florida.
6. The causes of action in the instant case accrued in Palm Beach County; therefore, this Court
is the appropriate venue for the vindication of Plaintiffs civil rights.
7. Plaintiff is a Florida citizen who resides in Palm Beach County.
8. Plaintiff is a "person" as that lens is used in the Public Records Act. See § I I9.07(1)(a), Fla.
Stat. and § 1.01(3), Fla. Stat.
9. The Defendant is an "agency" pursuant to Section 119.011(2), Florida Statutes.
10. The Defendant has a duty to permit the inspection, copying, and photography of Defendant's
public records by "person desiring to do so, at a reasonable time, under reasonable
conditions, and for reasonable costs. (Emphasis added). See § 119.07, Fla. Stat.; Art. 1, § 24,
Fla. Consl.
11. Florida's Public Records Act implements a right guaranteed to members of the public under
the Florida Constitution and it therefore promotes "a state interest of the highest order." See
NCAA v. Associated Press, 18 So. 3d 1201, 1212 (Ist DCA 2009).
12. The right of access to public records applies to "any public body, officer, or employee of the
state, or persons acting on their behalf...." Art. 1, § 24, Fla. Const.; see also § 119.011(2), Fla.
Page 2 of I t
Stat.
13. Under the Public Records Act, "[e]very person who has custody of a public record shall
permit the record to be inspected and copied by any person desiring to do so, at any
reasonable time, under reasonable conditions, and under supervision by the custodian of the
public records." See § 119.07(1)(a), Fla. Stat.
14. Under the Public Records Act, "[a]ny person shall have the right of access to public records
for the purpose of making photographs of the record..." See § I I9.07(3)(a), Fla. Stat.
15. Defendant, as an agency and custodian of records, has an obligation to provide any non-
exempt public records for inspection, copying and photography upon request. See §
119.07(1)(a), § 119.07(3)(a), Fla. Stat.; Art. I, § 24, Fla. Const.
I FIRM- I MIMI 1=1
16. On September 4, 2014 at 5:58 p.m., Plaintiff submitted a public records request via e-mail to
the custodian of records of the Town of Gulf Stream.
17. Specifically, Plaintiff sought to obtain:
Certain financial records were previously located and publicly accessible
au the Town web site which is identified by the URL: htW: / /ruwn:gulf-
streannorr /. These records were previously located and accessible under
the /tome page tab I Mant to.... Find a Town Record These financial
records included records of vendors, payments, receipts and other
financial records. These records have recently been removed or made
inaccessible from this web site I wish to obtain these records as they
were originally published on the Town's web she.
(the "Request ").Said Request is attached hereto and specifically incorporated herein as
Exhibit A.
18. The Plaintiff requested that 0te records request be fulfilled in electronic form, if available.
19. On the next day, September 5, 2014, at 8:20 a.m., Plaintiff sent Defendant an e-mail
Page 3 of I I
explaining that he needed a timely response to his public records request for the following
reason:
My most recent record request to you made on Sept 4, 1014, which is
fonvarded below for your reference, was made in order to obtain
records I need in order to speak informatively at the next budget hearing
of the Town of Gulf Stream. It is essential to me that I have access to
these previously published records so that I may prepare for this
hearing. I do not wish to waste the commission's time by inaccurately
referring to items I previously saw but rather I wish to be able to
accurately and factually discuss the Town's proposed budget while
referencing these actual records.
(the "Clarification "). Said Clarification is attached hereto and specifically incorporated
herein as Exhibit B.
20. Some four (4) days after receipt of the Request, on September 8, 2014, Defendant sent a
letter to Plaintiff via e-mail, also received September 8, 2014, stating in relevant part:
This letter provides you with the fall production ofpublic records you
have requested in your email dated September 4,1014 that can be
viewed atthefollo wing link: ht • / /www gti(f.streanr.oroVehl.inkN /0/
doc/103l9 1Pane1.a.sn .
Be advised that the responsive records are available on our website at
2viviaeuy- stremn.ore. Please go to the tab of "I want to...'; click on
"Find a Public Record ", then click on "Finance", then click- on
"Accounts Payable ", then click "Invoices': You Wray pick the ftscal year
you choose and your records will be there. Please note that the checking
account numbers and client account numbers have been redacted
pursuant to Fla. Stall 119.071(5)(b).
(the "Response "). Said Response is attached hereto and specifically incorporated
herein as Exhibit C.
21. Plaintiff subsequently reviewed the records link provided by the Defendant and found that
Defendant produced inappropriately redacted public records, in that Defendant had redacted
the records to an extent not justified by the referenced exemption, Chapter 119.71(5)(6),
Page 4 of 1 I
which exempts:
Bank account numbers and debit, charge, and credit card numbers held
by an agency are exempt from s. 119.07(1) and s. 24(a), Art I of lite
State Constitution. This exemption applies to bank account numbers and
debit, charge, and credit card numbers held by an agency before, on, or
after the effective date of this exemption.
22. Of the financial records provided by the Defendant on its website, the one labeled Allen
070314.pdf, inappropriately redacts (a) the reference number on the receipt and (b) the
Town's accounting category number. Said record is attached hereto and specifically
incorporated herein as Exhibit D.
23. Of the financial records provided by the Defendant on its website, the one labeled Boynton
Ace 50614.pdf, inappropriately redacts (a) left side of receipt has been removed, (b)
customer number, and (c) the Town's accounting category number. Said record is attached
hereto and specifically incorporated herein as Exhibit E.
24. Of the financial records provided by the Defendant on its website, the one labeled Comcast
32714.pdf, inappropriately rudacts (a) account number in two places and (b) the Town's
accounting category number. Said record is attached hereto and specifically incorporated
herein as Exhibit F.
25. Of the financial records provided by the Defendant on its website, the one labeled Duval
Ford 82514.pdf, inappropriately redacts (a) date is covered by a post -it note, (b) the Town's
accounting category number on receipt, and (c) Town's accounting category number on
check. Said record is attached hereto and specifically incorporated herein as Exhibit G.
26. Of the financial records provided by the Defendant on its website, the one labeled ESRI
8614.pdf, inappropriately redacts (a) customer number in two places, (b) the Town's
Page 5 of I I
accounting category number on receipt, and (c) the Town's accounting number on check.
Said record is attached hereto and specifically incorporated herein as Exhibit H.
27. Of the financial records provided by the Defendant on its website, the one labeled FPL
50614.pdf, inappropriately redacts the account number. Said record is attached hereto and
specifically incorporated herein as Exhibit 1.
28. Of the financial records provided by the Defendant on its website, the one labeled
Gulfstream Cleaners 10714.pdf, inappropriately redacts with the receipt partially covered
by adding machine tape. Said record is attached hereto and specifically incorporated herein
as Exhibit J.
29. Of the financial records provided by the Defendant on its website, the one labeled Hypower
5192014.pdf, inappropriately redacts the contract number in three places. Said record is
attached hereto and specifically incorporated herein as Exhibit K.
30. Of the financial records provided by the Defendant on its website, the one labeled ICMA
71114.pdf, inappropriately redacts (a) the member number and (b) the ID number. Said
record is attached hereto and specifically incorporated herein as Exhibit L.
31. Of the financial records provided by the Defendant on its website, the one labeled Lawn
Doctor 042814.pdf, inappropriately redacts the customer number. Said record is attached
hereto and specifically incorporated herein as Exhibit M.
32. Of the Financial records provided by the Defendant on its website, the one labeled MCC]
06091470314.pdf, inappropriately redacts the customer ID number. Said record is attached
hereto and specifically incorporated herein as Exhibit N.
33. Of the financial records provided by the Defendant on its website, the one labeled Office
Page 6 of I 1
Depot 101413.pdf, inappropriately redacts (a) the receipt is partially missing, (b) the account
number in five places, and (c) the customer number in four places. Said record is attached
hereto and specifically incorporated herein as Exhibit O.
34. Of the financial records provided by the Defendant on its website, the one labeled Petty
Cash 060314.pdf, inappropriately redacts (a) two "Received of Petty Cash" are partially
missing, (b) Sam's Club receipt is partially missing, and (c) Radio Shack receipt is partially
missing. Said record is attached hereto and specifically incorporated herein as Exhibit P.
35. Of die financial records provided by the Defendant on its website, the one labeled Radio
One 052014.pdf, inappropriately redacts customer ID. Said record is attached hereto and
specifically incorporated herein as Exhibit Q.
36. Of the financial records provided by die Defendant on its website, the one labeled Sungard
Public Sector 032514.pdf, inappropriately redacts customer ID number. Said record is
attached hereto and specifically incorporated herein as Exhibit R.
37. Of the financial records provided by the Defendant on its website, the one labeled Thrasher
021114.pdf, inappropriately redacts (a) phone number in two places, (b) customer number in
two places, and (c) "ship to" number. Said record is attached hereto and specifically
incorporated herein as Exhibit S.
38. Of the financial records provided by the Defendant on its website, the one labeled Verizon
31114.pdf, inappropriately redacts six places. Said record is attached hereto and specifically
incorporated herein as Exhibit T.
39. Of the financial records provided by the Defendant on its website, the one labeled Waste
Management 41014.pdf, inappropriately redacts account number. Said record is attached
Page 7 of I I
hereto and specifically incorporated herein as Exhibit U.
40. Or the financial records provided by the Defendant on its website, the one labeled Xerox
050614.pdf, inappropriately redacts (a) statement is partially missing and (b) customer
number. Said record is attached hereto and specifically incorporated herein as Exhibit V.
41.Of the financial records provided by the Defendant on its websile, the one labeled
Zephyrhills 8614.pdf, inappropriately redacts account number in two places. Said record is
attached hereto and specifically incorporated herein as Exhibit W.
42. The Defendant failed to identify the exemptions that justify the redactions, in violation of
Chapter 119.07(c), which states that if the person who has custody of a public record
contends that all or part of the record is exempt from inspection and copying, he or she shall
state the basis of the exemption that he or she contends is applicable to the record, including
the statutory citation created or afforded by statute.
43. Upon review of the redacted documents it is clear that the Defendant had no statutorily
authorized reason to redact the public records as they were posted on the web site.
44. The records being sought by Plaintiff are public records pursuant to Section 119.011(12),
Florida Statutes.
45. There is no statutory exemption that applies to the requested public records and the extent to
which Defendant has redacted them.
46. Violations of Section 119.07, Florida Statutes constitute an irreparable public injury.
47. Plaintiff has a clear legal right to insist upon the performance of the Defendant's duty to
permit inspection, copying and photographing of public records.
Page 8 of I I
48. Section 119.11 (1), Florida Statutes requires this matter beset for an immediate bearing.
49. All conditions precedent to this action have occurred or have been excused or waived.
50. Plaintiff has suffered an irreparable injury and has no adequate remedy at law.
51. The nature of the Defendant's violation of the Public Records Act is such that future
violations of the Act are likely.
52. Plaintiff re- alleges and incorporates by reference paragraphs 1 through 51 as if fully alleged
herein.
53. Plaintiff made a valid Public Records request
54. Defendant unlawfully redacted non- exempt public records in its response to Plaintiff's public
records request.
55. Defendant failed to provide a basis and a statutory citation to justify the redactions
56. In fact, no such exemptions are applicable.
57. Defendant's refusal to provide the requested records is a denial of access to public records in
violation of The Public Records Act.
58. Plaintiff has suffered irreparable harm and has no other remedy at law.
59. The Defendant's above described actions makes the future violation of Chapter 119 Florida
Statutes by Defendant likely.
Attorneys' Fees
60. The Public Record Act provides that "(i]f a civil action is filed against an agency to enforce
the provisions of this chapter and if the court determines that such agency unlawfully refused
to permit a public record to be inspected or copied, the court shall assess and award, against
Page 9 of 1 l
the agency responsible, the reasonable costs of enforcement including reasonable attorneys'
fees." See § 119.12, Fla. Stat.
WHEREFORE, Plaintiff prays this Court:
(a) Declare that the Defendant's failure to provide Plaintiff with access to the
requested public records was unconstitutional and unlawful under Article 1,
Section 24 of the Florida Constitution and the Public Records Act;
(b) Order the Defendants to provide a copy of the requested records.
(c) Award Plaintiff his reasonable attorney's fees, costs, and expenses incurred in this
action, as provided in Section 1 19.12, Florida Statutes;
(d) Grant such further relief as the Court deems proper.
(e) Enjoin the Defendant from violating Chapter 119 Florida Statutes.
Respectfully Submitted,
Date: September 11, 2014 GMMIMADISON P.A.
401 South County Road #3272
Palm Beach, FL 33480 -9991
Tel: 561- 223 -9990
cc: John Randolph
Town Attorney
Town of Gulf Stream
service @g3mlaw.com
Mark J. Hanna /s/
Mark J. Hanna
Florida Bar No. 0045251
561- 723 -8284 (cell & text)
mhanna @g3mlaw.com
Page 10 of l l
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From: Chris O'Hare < chdsoharegulfstream (a)gmail.com>
Date: Thu, Sep 4, 2014 at 5:58 PM
Subject: Public Record Request web site financial records
To: bthrasher(a) gulf- stream.org.didtheyreadit.com
Please forward this public record request to the Custodian of Records for your
agency. Pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119.07 of the
Florida Statutes I wish to make a public records request of your agency for the following
records:
Certain financial records were previously located and publicly accessible on the Town
web site which is identified by the URL: http: / /www.gulf- stream.org /. These records were
previously located and accessible under the home page tab I Want to .... Find a Town
Record. These financial records included records of vendors, payments, receipts and
other financial records. These records have recently been removed or made
inaccessible from this web site. I wish to obtain these records as they were originally
published on the Town's web site.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from
inspection or disclosure please cite the specific exemption as required by 6119.07(1)(e) of the
Florida Statutes and state in writing and with particularity the basis for your conclusions as
required by 5119.07( 19.070)(f) of the Florida Statutes.
I wish to receive these records as soon as possible. If some records that are responsive to my
request are obtainable sooner than other responsive records, I wish to receive those records as
soon as they are available and I wish to receive the other records as soon as they become
available. I request that no responsive records be withheld from me while wailing for other
responsive records to be found.
Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith effort
which "includes making reasonable efforts to determine from other officers or employees within
the agency whether such a record exists and, if so, the location at which the record can be
accessed." I am, therefore, requesting that you notify every individual in possession of records
that may be responsive to this public records request to preserve all such records on
an immediate basis.
If the public records being sought are maintained by your agency in an electronic format please
produce the records in the original electronic format in which they were created or
received. See 6119.01(2)(f). Florida Statutes. I prefer to receive these records in electronic
format but I ask that you provide these records in the least expensive format and method
available to you.
If you anticipate the production of some of these public records will require a search of sufficient
duration as to require any deposit payment from me, please notify me of any such required
payment prior to conducting any portion of that search which would require such payment.
Please first produce any responsive records that are readily available and do not require any
deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in
advance of their production with a written estimate of the total cost. Please be sure to itemize
any estimates so as to indicate the total number of pages and /or records, as well as to
distinguish the cost of labor and materials.
All responses to this public records request should be made in writing to the following email
address: chrisohareoulfstream(ogmail.com
From: Chris O'Hare < chNsoharegulfstream (o)omail.com>
Date: Fri, Sep 5, 2014 at 8:20 AM
Subject: Fwd: Public Record Request web site financial records
To: blhrasher engulf- stream.ora.didthevreadit.com
Dear Custodian of Records,
This email is a request for public records and a clarification of my most previous request to you.
First, the clarification. My most recent record request to you made on Sept. 4, 2014, which is forwarded
below for your reference, was made in order to obtain records I need in order to speak informatively at the
next budget hearing of the Town of Gulf Stream. It is essential to me that I have access to these
previously published records so that I may prepare for this hearing. I do not wish to waste the
commission's time by inaccurately referring to items I previously saw but rather I wish to be able to
accurately and factually discuss the Town's proposed budget while referencing these actual records.
Second, a follow up request for another public record. Please provide any record of the decision to
remove from public access all the financial records previously accessible from the Town's web site which
is identified by the URL: httoJ/www.aulf- stream.om /. I make this request with all the terms, references and
admonitions of my previous request.
Sincerely,
chrisoharegulfstream(&cimai I som
Forwarded message
From: Chris O'Hare < chrisohareeulfstream(alemaii.com>
Date: Thu, Sep 4, 2014 at 5:58 PM
Subject: Public Record Request web site financial records
To: bthresher engulf- stream.gm.
Please forward this public record request to the Custodian of Records for your agency. Pursuant to
Article 1. Section 24 of the Florida Constitution and Chapter 119.07 of the Florida Statutes I wish to make
a public records request of your agency for the following records:
Certain financial records were previously located and publicly accessible on the Town web site
which is fden#rted by the URL: htmJ /unvu:eulFstreamore% These records wereprevinasly
located and accessible under the home page tab 111'aut te....Find a Town Record These
financial records included records of vendors, payments, receipts and other financial
retards. These records have recently been removed or made inaccessiblefrom this web site I
wish to obtain these records us they were originally published on the Town's web site.
If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or
disclosure please cite the specific exemption as required by 4119.070 )(e) of the Florida Statutes and
slate in writing and with particularity the basis for yourconclusions as required by 4119.07(1)(f) of the
Florida Statutes.
I wish to receive these records as soon as possible. If some records that are responsive to my request
are obtainable sooner than other responsive records, I wish to receive those records as soon as they are
available and I wish to receive the other records as soon as they become available. I request that no
responsive records be withheld from me while waiting for other responsive records to be found.
Please take note of 4119.07(c) Florida Statues and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith effort which
includes making reasonable efforts to determine from other officers or employees within the agency
whether such a record exists and, ffso, the location at which the record can be accessed." I am,
therefore, requesting that you notify every individual in possession of records that may be responsive to
this public records request to preserve all such records on an immediate basis.
If the public records being sought are maintained by your agency in an electronic formal please produce
the records in the original electronic format in which they were created or received. See 4119.01(2)(f).
Florida Statutes. I prefer to receive these records in electronic format but I ask that you provide these
records in the least expensive format and method available to you.
If you anticipate the production of some of these public records will require a search of sufficient duration
as to require any deposit payment from me, please notify me of any such required payment prior to
conducting any portion of that search which would require such payment. Please first produce any
responsive records that are readily available and do not require any deposit payment prior to producing.
If you anticipate the production of these public records to exceed 51.00 please notify me in advance of
their production with a written estimate of the total cost. Please be sure to itemize any estimates so as to
indicate the total number of pages and/or records, as well as to distinguish the cost of labor and
materials.
All responses to this public records request should be made in writing to the following email
address: chrisohareoulfstream(aDomail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
September 8, 2014
Chris O'Hare [Mail to: chrisoharegulfstream @gmail.com]
Re: GS #1342 (web site financial records)
Certain financial records were previously located and publicij, accessible on the Town web site
which is identified by the URL: http://wrv<v.grdf- sn•eam.org/. These records were previously
located and accessible under the home page tab I Want to .... Find a Town Record These
financial records included records of vendars, payments, receipts and otherfrnancial
records. These records have recently been removed or made inaccessible from this web site. I
wish to obtain these records as they were originally published on the Town's web site.
Dear Chris O'Hare [Mail to: chrisoharegulfstream @gmail.com],
This letter provides you with the full production of public records you have requested in your
email dated September 4, 2014 that can be viewed at the following link: litp://www2.eulf-
stream. ornt WebLink8 /0 /doc /20319/Paeel.aspx.
Be advised that the responsive records are available on our website at www.eulf- slream.ore.
Please go to the tab of "I want to... ", click on "Find a Public Record ", then click on "Finance",
then click on "Accounts Payable ", then click "Invoices ". You may pick the fiscal year you
choose and your records will be there. Please note that the checking account numbers and client
account numbers have been redacted pursuant to Fla. Stal. I I9.071(5)(b).
We consider this matter closed.
Sincerely,
Town Clerk
Custodian of the Records
TOWN' OF GLIx. STArk". FLORIDA
REQUEST FOR PAYMENT/REINIBURSEMENT
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DIGITAL DEUVERY ITEMS
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Cute 42.ce,
TbW wt 71
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CX.L C4A TML Purchase UrdcT Number
FRP.t 141AC1tH
1- a00.322 -222
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Cu- Bract Number
PAYABL_: UPON RECEIFT
Tara% DI Fayttont
0111 To.
05 -01 -14
* TOWN OF GULF STREAM lnvnice oarw
100 SEA RD 073706369
PELRAY BEACH FL Invoice Number
! 33483
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"17 - It Tro— --T i WCWV- ok AN4,,n I bft%�Ttl
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
March 12, 2015
Asset Enhancement, Inc. [mail to: records @commerce- group.com]
Re: GS #1744 (999)
Provide a copy of the file referred to in the 1st line on page 2 of File No. 13147.00079, Invoice
No. 177408, dated December 31, 2014. Attached is page 2, of Invoice No. 177408 (File No.
13147 00079), dated December 31, 2014.
Dear Asset Enhancement, Inc. [mail to: recordsla,commerce- grouo.coml,
The Town of Gulf Stream received your public records requests on January 26, 2015. You should
be able to view your original requests at the following link htti)://www2.gulf-
stream. org/ WebLink8 /0 /doc/35036/Pagel.aspxx. If your request was verbal, then the description
of your public records request is set forth in the italics above. In future correspondence, please
refer to this public records request by the above referenced numbers.
The responsive documents can be found at the same above link.
We consider this matter closed.
Sincerely,
Town Clerk, Custodian of the Records