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HomeMy Public PortalAbout20161107 - Board of Health - Meeting Minutes BOH November 7, 2016 Minutes Approved November 28, 2016 Page 1 BOARD OF HEALTH Town of Hopkinton, Massachusetts 18 Main Street, Lower Level Monday, November 7, 2016 at 5:30 p.m. MINUTES Members Present: Chairman Jennifer Belesi, Vice Chairman Philip Cohen and Ms. Jennifer Flanagan Also Present: Edward Wirtanen, Board of Health Director Absent: Late Arrival: Jennifer Flanagan-5:50pm; Vice Chairman Cohen-5:51pm Early Dismissal: The meeting was called to order at 5:51 p.m. by Vice Chairman Cohen. Request to Approve Board of Health Meeting Minutes Mr. Wirtanen requested that the Board approve the following meeting minutes:  October 17, 2016 Ms. Flanagan motioned to approve the meeting minutes of October 17, 2016. Vice Chairman Cohen seconded. Chairman Belesi, Vice Chairman Cohen and Ms. Flanagan in favor. Board of Health Director’s Performance Review Vice Chairman Cohen stated that he has not completed Mr. Wirtanen’s performance review and apologized for his delay. He said that he will present it at the Board’s next meeting. Contractual Food Inspector-Update Mr. Wirtanen included a copy of the contractual Food Inspector’s advertisement (deadline of November 14, 2016) for the Board’s review. He informed them of a potential applicant who is a nurse major that has indicated an interest in the food inspector’s job. Mr. Wirtanen elaborated that this person is not ServSafe certified and will need to go for training and certification. Ms. Flanagan announced that she knows of an individual who has been the Food Inspector for the Military and the City of Newton for 15 years and will encourage the individual to apply for the position. Mr. Wirtanen also notified the Board that at the next Board’s meeting he will have a summary of the proposed Food Code Regulations from the Commissioner of Public Health’s Office. Changes to those facilities (i.e. church kitchens) which will no longer be regulated with be included. Fiscal Year 2018 Budget Mr. Wirtanen advised the Board that the proposed budget will be a level funded budget that must be submitted on December 1, 2016. Office of Local & Regional Health Announcement Mr. Wirtanen announced that Ron O’Connor has been promoted to serve as the Director of the Office of Local & Regional Health (OLRH) at the Department of Public Health. He said that Mr. O’Connor was the interim Director before his promotion. BOH November 7, 2016 Minutes Approved November 28, 2016 Page 2 Cultural Awareness Training Mr. Wirtanen informed the Board that the Human Resources Department is presenting, to all town employees, a two session Cultural Competence Awareness Educational Training on November 29th. Statewide Homeland Security Conference Mr. Wirtanen notified the Board of the Statewide Homeland Security Conference which will be held on Tuesday, December 6, 2016 from 9-4 p.m., in Norwood Massachusetts. The deadline for registration is Wednesday, November 23, 2016. He also indicated that the regional Board of Health Emergency Preparedness has been transferred to the Health and Medical Coordinating Coalitions. The hospital coordinator is the Everett Hospital located outside of Boston. Mr. Wirtanen also said that he has briefly spoken with Fire Chief Salsman in regards to creating a Community Emergency Response Team (CERT) but has not been able to fully discuss the details with him due to his hectic schedule but will continue to reach out to him in the near future. Board of Health October Expense Budget Mr. Wirtanen updated the Board on the department’s October expense budget and noted that the department’s total expenses for October came to $3,427.00 Payroll Authorization Mr. Wirtanen requested Chairman Belesi’s signature for his payroll authorization for the following weeks : ≈ November 7-12, 2016 ≈ November 14-19, 2016 ≈ November 21-26, 2016 Chairman Belesi signed Mr. Wirtanen’s payroll as requested. Public Comment (Members of the community are invited to share ideas, state opinions or ask questions) None Status of Approved Bedroom Restriction Recording/21 Cunningham Street/Peter Edwards Ms. LaRoche provided an update that Mr. Edwards filed the requested deed restriction on November 4, 2016. Request for a Deed Restriction/13 Stonegate Road/Joseph & Katherine Skelly According to the Hopkinton Assessor’s description, this property is a 10 room, 4 bedrooms(s), with 2.5 bathroom(s) home with an existing 4 bedroom septic system built in 1993. The property is approximately 45,000 square feet, has a private well and is also subject to Nitrogen Loading Limitations. The Building Permit Plan Review was denied due to the Title 5 Room Count Definitions of having more than 9 rooms (310 CMR 15.000 State Environmental Code) for the size of the septic system, the Hopkinton Board of Health Room Definitions and the Nitrogen Loading Limitations. Also, when the property was transferred in 2009 the department did not receive a copy of the required water quality report. Mr. Skelly explained that the currently has a 3 season porch and would like to convert it into a heated 4 season porch and is offering a deed restriction to be able to do that. The Board explained to Mr. & Mrs. Skelly the Title 5 Room Count Definitions and the Board of Health’s Room Count Regulations and its enforcement role. The Board proceeded to count the rooms and noted that Mr. Skelly did not submit his basement floor plan. Chairman Belesi asked Mr. Skelly if the basement was finished; Mr. Skelly replied that it was and that it has 2 rooms with a door dividing them. Chairman Belesi requested that a floor plan design of the basement be BOH November 7, 2016 Minutes Approved November 28, 2016 Page 3 submitted to the office and to have Mr. Wirtanen confirm the number of rooms. The Board also asked if the room off the master bedroom is a room or closet. Mr. Skelly replied that it is a closet. The Board continued their room count discussion with Mr. & Mrs. Skelly in regards to the kinds of septic systems and the monitoring of their well water. During this discussion Vice Chairman Cohen asked how often they monitor their well water; Mr. Skelly answered that they conduct a water test every year. The Board noted that Mr. & Mrs. Skelly’s room count now stands (without the porch being counted or the two rooms in the basement) at 4 bedrooms, 8 rooms; with the confirmation of the basement rooms the count will be 4 bedrooms, 10 rooms and with the 4 season room being constructed the count will be 4 bedrooms, 11 rooms. The Board also informed Mr. & Mrs. Skelly that the following vote will be contingent upon the delivery of the basement design plans, a current water quality test report, the recording and delivery of the 4 bedroom deed restriction and that when the current septic system fails the new system will need to be replaced with an Innovative Alternative System as per the Nitrogen Loading Limitations and further stated that the owners have 30 days to file the deed restriction. The Building Permit Application will not be approved from the Board of Health until all of what is requested is completed. The Skelly’s agreed with the Board’s statement and requests. Vice Chairman Cohen motioned to approve the deed restriction to allow the construction of a heated 4 season porch for a count of 4 bedrooms, 11 rooms for 13 Stonegate Road, contingent upon the delivery of the basement design floor plans, a current water quality test report, confirmation of two rooms in the basement, the delivery and recording of the 4 bedroom, 11 room deed restriction and when the current septic system fails the new system will need to be replaced with Innovative Alternative System per the Nitrogen Loading Limitations and further voted that the owners have 30 days to file the deed restriction. The Building Permit Application will not be approved from the Board of Health until all of what is requested is completed. Chairman Belesi seconded. Chairman Belesi, Vice Chairman Cohen and Jennifer Flanagan in favor. Director’s Report 2 Parker Point Road (Lopresti)-Mr. Wirtanen informed the Board that Mr. Lopresti, via email, submitted notification from Dan McIntyre, Design Engineer, with his opinion, regarding the tank’s structural integrity, tank’s accessibility and a sketch of the tank’s location on October 27, 2016. The structural integrity information submitted by Mr. Lopresti is not by a Certified Structural Engineer nor did he submit a plot plan from a Registered Land Surveyor (R.L.S.) as requested at the Board’s meeting of September 12, 2016 and their letter of October 31, 2016. Mr. Wirtanen also indicated that Mr. Lopresti’s email was forwarded to Town Counsel. The Board held a discussion of the particulars of what was submitted by Mr. Lopresti and what was discussed at their Board meeting of September 12, 2016 and what was requested in their letter to him of October 31, 2016. After a lengthy discussion, the Board’s consensus is to accept Mr. McIntyre’s letter (noting that Mr. McIntyre is not a Certified Structural Engineer) pointing out that his evaluation is only for, part of the tank (evaluation was requested for the entire tank), does not provide a guaranty that the septic tank’s structural integrity is not compromised only that the tank is accessible for maintenance and that there is no excessive loading on the tank from the stair landing or porch foundation. In addition, the Board still waits for the Registered Land Surveyor’s certification establishing the border lines and the extent of the wall(s) into the right of way as instructed in their letter to Mr. Lopresti dated October 31, 2016 and also stated that the Board will hold further action on his request until the certified plot plan is by a R.L.S. is submitted to the department and their review. The Board voted to accept Mr. McIntyre’s letter (noting that Mr. McIntyre is not a Certified Structural Engineer) pointing out that his evaluation is only for, part of the tank (evaluation was requested for the entire tank), does not provide a guaranty that the septic tank’s structural integrity is not compromised only that the tank is accessible for maintenance and that there is no excessive loading on the tank from the stair landing or BOH November 7, 2016 Minutes Approved November 28, 2016 Page 4 porch foundation, further voted, for Mr. Lopresti to submit the Registered Land Surveyor’s Certification establishing the border lines and the extent of the wall(s) into the right of way as instructed in their letter to him dated October 31, 2016 and that the Board will hold further action on his request until the certified plot plan by a R.L.S. is submitted to the department for their review and further so voted to have Mr. Wirtanen relay their declaration to Town Counsel to prepare a response to Mr. Lopresti and have the Board review it. Spotlight on Water-Mr. Wirtanen reported to the Board that he and DPW Manager John Westerling attended the Spotlight on Water Forum, a e-Hop Program, on Friday, October 28th at 10:00 am at Bittersweet to discuss the drought, public & private water, water ban and the future of Hopkinton’s water supply. The forum was very well attended and very informative. Some highlights that Mr. Wirtanen noted wee discussions of the volume of water that will continue to be purchased from the Town of Ashland to help with the Town’s water shortage, water being supplied to new developments instead of problem areas already in town and the future water treatment and overall growth direction for the Town of Hopkinton. Start Line Brewing Company-Mr. Wirtanen stated that the application for the brewing company’s pouring permit is under the Board of Selectmen’s review and reminded the Board that this facility is under the Federal and State permitted system due to the brewery operating under a Farmer Brewery License -there is no local oversight by the Board of Health. The facility is located inside Water Fresh Farms. He said that the license, if approved, will sell to retail stores who will resale to the public. The operators have also applied for a pouring license from the Board of Selectmen which would allow the brewery to serve the public at their operation. Next Board Meeting(s)  November 28, 2016 at 5:30 p.m.  December 12, 2016 at 5:30 p.m. ADJOURN: Vice Chairman Cohen motioned to adjourn the Board of Health meeting at 7:00 p.m. Ms. Flanagan seconded. Chairman Belesi, Vice Chairman Cohen and Ms. Flanagan in favor. Respectfully Submitted, Nidia LaRoche Board of Health Administrative Assistant