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Home My Public Portal About05-18-2020 Village Board Minutes ay0P2taiCx-1 // Le3c;tp VILLAGE OF PLAINFIELD MEETING MINUTES MAY 18, 2020 AT: VIRTUAL BOARD PRESENT: M.COLLINS (ELECTRONIC), K.CALKINS (ELECTRONIC), P.KALKANIS (ELECTRONIC), C.LARSON (ELECTRONIC), B.WOJOWSKI (ELECTRONIC), H.BENTON (ELECTRONIC), AND M.BONUCHI (ELECTRONIC). OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR(ELECTORNIC); J.HARVEY, ATTORNEY (ELECTORNIC); M.GIBAS, VILLAGE CLERK (ELECTRONIC); D.WOLD, ENGINEER(ELECTRONIC); A.PERSONS, PUBLIC WORKS DIRECTOR (ELECTRONIC); J.PROULX, PLANNING DIRECTOR(ELECTORNIC); J.MELROSE, ECONOMIC DEVELOPMENT MANAGER(ELECTRONIC), J.GAL, PLANNER (ELECTRONIC), L.SPIRES, BUILDING OFFICIAL (ELECTRONIC); T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR(ELECTORNIC); J.MEYERS, ATTORNEY (ELECTRONIC), AND J.KONOPEK, CHIEF OF POLICE CALL TO ORDER, ROLL CALL,PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Collins led the Pledge of Allegiance. PRESIDENTIAL COMMENTS Mayor Collins: • Proclaimed May 2020 as National Historic Preservation Month. • Commented on the recent flooding on Sunday and thanked staff, PEMA, and the Fire District. TRUSTEES COMMENTS Trustee Kalkanis thanked staff and everyone involved for quickly addressing the issue of semi- trucks driving through a subdivision. Trustee Larson: • Thanked everyone involved with the flooding and cleanup efforts. • Expressed concern regarding the Governor's order,potential for losing funding, and being placed in the Northeast Region. Trustee Wojowski expressed concern regarding the Governor's order and comment today about a punishment tool, and being in the Northeast Region. Trustee Benton: • Thanked everyone for the flooding clean-up efforts. • Encouraged everyone to continue to support local businesses. • Commented about Moe Joe's employee fundraiser event and thanked Sovereign for closing for the day to help out another business. Village of Plainfield Meeting Minutes—May 18,2020 Page 2 Trustee Bonuchi: • Commented on the clean-up efforts after the flooding. • Commented on needing influence for help with Governor's order. • Commented on a letter written to the Governor by Joliet's Mayor O'Dekirk. • Felt that 30 days is too long in between phases for reopening and stated that people are frustrated and we need to find some middle ground. PUBLIC COMMENTS (3-5 minutes) Clerk Gibas noted that one public comment was submitted by Mary Brown expressing concern with the actions of the Governor and asked the local governments to stand up for what is right. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Bonuchi moved to approve the Agenda. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on May 4, 2020. b) Bills Paid and Bills Payable Reports for May 18, 2020. c) Cash& Investment, Revenue, and Expenditure Reports for April, 2020. d) Ordinance No. 3460, Codifying the Financial Policies of the Village of Plainfield, Illinois. Second by Trustee Benton. Vote by roll call. Calkins,yes; Kalkanis,yes; Larson,yes; Wojowski, yes; Benton,yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 3) BALLARD FARMS DEVELOPMENT (CASE NUMBER 1846-072519.AA/SU/PP) Trustee Larson moved to continue the Public Hearing for a proposed annexation agreement for a development known as Ballard Farms at the northeast corner of 127th Street and Heggs Road to the June 15, 2020 meeting of the Board of Trustees. Second by Trustee Bonuchi. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 4) PET SUITES DEVELOPMENT—PRAIRIE CREEK LOT 3 (CASE NUMBER 1878-031420.SU.SPR.FP) Trustee Larson moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare the necessary ordinances for approval of the special use permit for animal kennel operations on the parcel at Lot 3 of the Prairie Creek Development, petitioner Pet Suites —Plainfield, IL and in accordance with the reviewed plans. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton,yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—May 18,2020 Page 3 5) PLAINFIELD HOTEL MIXED USE DEVELOPMENT (CASE NUMBER 1875- 022520.SU.SPR) Trustee Bonuchi moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, to direct the Village Attorney to prepare an ordinance granting approval of the special use for a planned development for the development referred hereto as the Plainfield Hotel Mixed Use Development located at 15024 S. Des Plaines Street, subject to the stipulations noted in the staff report. Second by Trustee Larson. Vote by roll call. Calkins, no; Kalkanis,yes; Larson, yes; Wojowski,yes; Benton,yes; Bonuchi,yes. 5 yes, 1 no. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Bonuchi moved to approve Resolution No. 1781, Authorizing the purchase of electricity for street lighting purposes and authorizing the Village Administrator or Management Services Director to approve a contract with the lowest cost electricity provider for a period of up to 36 months. Second by Trustee Benton. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton,yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Enforcement Report for April, 2020. PUBLIC WORKS REPORT Trustee Bonuchi moved to authorize the Village President to award the 2020 Landscape Maintenance (Various Locations) Contract to Ramiro Guzman Landscaping, Inc., the low qualified contractor, in an amount not to exceed $72,750.00. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to sign the Intergovernmental Agreement related to the 2020 Township Resurfacing Program,between the Na-Au-Say Township Road District and the Village of Plainfield. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Resolution No. 1782, a Resolution for improvement by Municipality under the Illinois Highway Code, for the 2020 MFT Street Improvement Program. Village of Plainfield Meeting Minutes—May 18,2020 Page 4 Seeking Board consideration of a motion to authorize the Village President to award the 2020 MFT Street Improvement Program to D Construction, Inc., the lowest responsible bidder, in an amount not exceed $1,767,267.81 plus a 5% contingency. Second by Trustee Kalkanis. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to adopt Resolution No. 1783, a Resolution regarding Fair Housing of the Village of Plainfield, Will and Kendall Counties, Illinois. Second by Trustee Kalkanis. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the Village President to execute aa Agreement with Speedway, LLC regarding enforcement of time-restricted stopping, standing and parking on private property. Second by Trustee Kalkanis. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to approve the changes to the Solicitor Permit Program and Administrative Fee Schedule Changes as identified. Second by Trustee Benton. Trustee Kalkanis pointed out that previous discussion regarding solicitor permits included an end time of 7:00 p.m. for door to door solicitors and a 60-day duration for permits. Trustee Benton encouraged staff to send out notifications when soliciting permits start to be reissued. Chief Konopek stated that he will make sure to include the time limit and duration in the solicitor's permit program. Vote by roll call. Calkins,yes; Kalkanis, yes; Larson,yes; Wojowski,yes; Benton,yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Chief Konopek presented the Operations Report for April, 2020. ATTORNEY'S REPORT No Report. Mayor Collins read the reminders. Trustee Bonuchi moved to adjourn. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:50 p.m. Michelle Gibas, Village Clerk