HomeMy Public PortalAboutr 04:118 MIDDLESEX COUNTY
OFFICE OF
THLEEN M. B~E[ ~C/CMC 61 COOKE AVENHE
MUNICIPAL CLERK CARTERET, NEW ~ERSEY 07008
MEMORANDUM
TO: EKA Associates ·
1765 East 2nd Street
Scotch Plains, New Jersey 07076
FROM: KATHLEEN M. BARNEY, RMC/CMC
Municipal Clerk
DATE: March 26, 2004
SUBJECT: AUTHORIZNG A PROFESSIONAL SERVICES WITH EKA
ASSOCIATES FOR THE UEZ STREETSCAPE PARKING
PLAN.
ENCLS. Resolution #04-118.
KMB: ti
Cc: Treasurer
Purchasing
S. Brame
File
No. 04-118 Date of Adoption March 2~. 2004
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR
ENGINEERING SERVICES WITH EKA ASSOCIATES FOR THE
UEZ STREETSCAPE PARKING PLAN
WHEREAS, the Borough of Carteret is in need of professional engineering and
surveying services with regard to the municipal parking lot on Block 6704, Lot 6
as well as crosswalks and on-street parking for Washington Avenue between
Pershing Avenue and High Street; and
WHEREAS, EKA Associates, possesses the requisite knowledge, skill and
experience to complete said engineering services; and
WHEREAS, EKA Associates has submitted a proposal to provide the above
described engineering services in an amount not to exceed $13,385.00, a copy of
which is attached hereto; and
WHEREAS, the Mayor and Council have reviewed said proposal;
WHEREAS, the Chief Financial Officer has certified that funds are or will be
available for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the
Borough of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal of EKA Associates is hereby authorized
to provide engineering services with regard to the UEZ Streetscape
Parking Plan in the amount not to exceed $13,385.00 is hereby
approved.
2. That annexed hereto is a copy of said proposal.
3. That this action is approved as an award of a professional
services contract.
4. That a copy of this resolution be forwarded to the
Borough's Purchasing Agent, EKA Associates, and the Borough
Attorney.
Adopted this 25th day of March, 2004 and
certified as a true copy of the original on
Municipal Clerk
TL RECORD OF COUNCIL VOTE
- COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV
KRL1M X RrO.q X
NAPLES X SITARZ X
PARISI X m~l X
X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto
Adopted at a meeting of the Municipal Council
..----~ -____.~
CLEm(
d~/2~/2~4 15:2~ ~083225555 EKA ASSOOIA[ES PA ~Al~ ~l
Pn~na: ~08~2-8(]30 .~,~ Main Office:
~ 765 Ee~ Second
Fax' ~08~8~505 ~l ~ Plains, NJ 07078
MBi~ing
M~ch ] 9, 2004
61 C~ke Avenue
W~hing~n Avenue Buslne~$ District- P~k~g Plan
E~ Ass~ates ~ plcased ~o ~ubmit this ~o~sal for Profe~sio~l Enginee~ng ~d
Su~-ey~g ~rviccs for ~he eapt~en~ project. Our ~ will provide pl~ for a
p~g lo: on T~ ~ 6 Block 6704 ~ well a~ ero~w~l~ a~d vn-stree~ ~king for
Washin~o~ Aw~ue be~ Persh~g Avenue ~d ~igh S~e~. In sup9o~ of~is
our ~ will provide the ~ollow~g:
PHASE 1.0 - BOUNDARY TOPOGRAPHIC SURVEY
Our company will prepare the boundary survey of project area. This will enable our firm to
determine all the necessary boundary information. This survey will be based on deeds and
surveys provided by thc Borough. Tile cost to prepare thc boundav/survey will be
$1,295.00.
A new topographic, survey ofth~ project area will be made. The fee for this survey w/il be
$1,295.00. No independent tie to U.S.O.S. datum is included in this phase otthe proposal. If
you wish, this service can be provided for you.
PHASE 2.0 - SITE PLAN
1. Perform a review of the Borougb's Zoning Ordinance.
2. Perform a site inspection,
To: Mayor & Coumcik Borough of Car~e~e~
Re: Proposal
Page 2
3. Prepare a Site Plan containing the following clements:
3.1 Dimension Plan showing thc proposed parking hnprovement plan
3.2 Gradiy~g platt showing all ;t~e existing and proposed grades
3.5 Construction details such as pavement section, curbing, etc.
4. Submit plans and technical information for the following approvals and permits:
4.1 Prelim[nary and. Final Site Plan approval from the Mid~lese~ Comtty Planning
Boards
4,2 Soil Erosion Cor~tml Plan certification from the Freehold Sol[ Conservation
Dis~dct,
The total ~or this phase equals $9,795.00.r_~
Our fee to atte~cl board meetings ~ a~ ~xpert Mtness is $595.00 per meeting,
EXCLUSION S .~ND RESTRICTIONS
1. Application fees to the Muaieipaki~ or other regulatory agencies.
2 Soil Boring Investigation Report.
3. Setting of propert3., comem or monuments
Iron Pins $75 each
Monuments $250 each
4. O~.-$ite location stakes for site inspections.
5, Involvement with EC,R.A. approval.
6~ Preparation of Envkonmemal Impact Report.
To: Mayor & Council, Borough of Canere~
~.¢: Proposal
Page 3
7, Locations of existing utilities on er adjacent to the site which ~re not apparent
at tl~ time the survey field work is performed.
8. Preparation of Formal Wetlands evaluation or permits,
9. Design of off-site utilities,
10. N.J.D.E.P. stream eneroaehmca~ pennlt
11. Location of trees or sh,"ubs, other than outlined in this propo.~L
12. Preparation of construction specifications, cog ¢~timates, stakeout, or bid documents.
13. Changes or revisions beyond our control or changes in basic concept after
work has been initiated.
14. Additional deed research or survey work. We assume that all necessary
boundary information will b~ provided by you.
15. Preparation ora traffic study.
16. The original drawings produced for this project are the propcay of EKA
Associates. Unsigned duplicaie~ can b~ obtained by the client at his expense.
17. Sanitary sewer extension permit
18. Construction i~spectioa services.
ADDITIONAL CONDITIONS OF PROPOSAL
Deliveries, printing, and r~production costs will be add~i :o each invoice and are part of the
client's responsibility. Payment is expected within thirty (30) days of the in-~oiced date.
Please note that if you have any comments or discrepancies relative to said invoices, t_hey
should be submitted in writing within fourteen (14) days by certified mail. An)' account over
fora--five (45) days old ,~ll require a work stoppage ot~ the pro~ect and a 1.5 percent pm'
moath ~n'ice charge. In addition, if, ~fler fom.'-five (45) d~ys, pa)mere is not received, a
lien may be placed an the property. In the event payment is ~ot made according to :he terms
and conditions herein, and the matter should proceed to an attorney for collection, you shall
be responsible for com't costs and reasonable attorn~-.y fees. In addition, by accepting this
To: Mayor & Coun~.il, Borough of Carterel
Re: Proposal
Page 4
proposal, you also a~ee to notify. EKA Associates, P.A. in writing by certified mai! of any
back cha.~es or claims due to alleged or appar~m errors by this firm within 72 hours of your
knowledge of same. Failure to do so shall be deemed to 'o~ an acceptance of the work a~
performed and our liabilir/to you shall be limited to the fee for the specific item in question.
PAYTvIENT SCHEDULE
The emire sun: will bc du~ when finished plans ~re presented for submission. If~ at any time
after work i~ initiated, file client wishes to cancel or delay the outlined project, all work
performed to date -,viii become due mtd payable immediately. The tolal due on any
uncompleted phase will be based on the schedule of hourly rates in effect at the time the
work is done.
Should you wish to utilize this letter as our agreement, plebe sign and return to our office.
We appreciate the opportunity of ~ubmit'dng this proposa! and look forward to being of
service.
Very. truly yours,
EKA Associates, P.A.
John P. DuPont, P.E., C.M.E~
Encl. Fec Schedule dated Jar~uaD' L 200.3
ACCEPTED BY DATE
Phone: 908~322-2030 Main Office:
Fax: 908-322~)505 1765 East Second Street
~ Scotch Plains, NJ 07076
: ~ ,. Mailing Address:
~'~ ~' P. 0. Box 208
March 19, 2004 Scotch Plains, NJ 07076
Mayor and Council
Borough of Carteret
61 Cooke Avenue
Carteret, NJ 07008
Re: Proposal
IVashington Avenue Business District- Parking Plan
Borough of Carteret, Middlesex County, NJ
Dear Mayor and Council:
EKA Associates is pleased to submit this proposal for Professional Engineering and
Surveying services for the captioned project. Our firm will provide plans for a municipal
parking lot on Tax Lot 6 Block 6704 as well as crosswalks and on-street parking for
Washington Avenue between Pershing Avenue and High Street. In support of this project,
our firm will provide the following:
PHASE 1.0 - BOUNDARY TOPOGRAPHIC SURVEY
Our company will prepare the boundary survey of project area. This will enable our firm to
determine all the necessary boundary information. This survey will be based on deeds and
surveys provided by the Borough. The cost to prepare the boundary survey will be
$1,295.00.
A new topographic survey of the project area will be made. The fee for this survey will be
$1,295.00. No independent tie to U.S.G.S. datum is included in this phase of the proposal. If
you wish, this service can be provided for you. ~ :;'i ~ ~ ~l~
PHASE 2.0 - SITE PLAN ~'"~r .. ~-~[':~;
1. Perform a review of the Borough's Zoning Ordinance. ~_, ~--7~,
2. Perform a site inspection.
Engineering* Surveying* Planning
To: Mayor & Council, Borough of Carteret
Re: Proposal
Page 2
3. Prepare a Site Plan containing the following elements:
3.1 Dimension Plan showing the proposed parking improvement plan
3.2 Grading plan showing all the existing and proposed grades
3.5 Construction details such as pavement section, curbing, etc.
4. Submit plans and technical information for the following approvals and permits:
4.1 Preliminary and Final Site Plan approval from the Middlesex County Planning
Boards
4.2 Soil Erosion Control Plan certification from the Freehold Soil Conservation
District.
The total for this phase equals $9,795.00.
PHASE 3.0 - MEETINGS
Our fee to attend board meetings as an expert witness is $595.00 per meeting.
EXCLUSIONS AND RESTRICTIONS
1. Application fees to the Mtmicipality or other regulatory agencies.
2. Soil Boring Investigation Report.
3. Setting of property corners or monuments.
Iron Pins $75 each
Monuments $250 each
4. On-site location stakes for site inspections.
5. involvement with E.C.R.A. approval.
6. Preparation of Environmental Impact Report.
To: Mayor & Council, Borough of Carteret
Re: Proposal
Page 3
7. Locations of existing utilities on or adjacent to the site which are not apparent
at the time the survey field work is performed.
8. Preparation of Formal Wetlands evaluation or permits.
9. Design of off-site utilities.
10. N.J.D.E.P. stream encroachment permit.
11. Location of trees or shrubs, other than outlined in this proposal.
12. Preparation of construction specifications, cost estimates, stakeout, or bid documents.
13. Changes or revisions beyond our control or changes in basic concept after
work has been initiated.
14. Additional deed research or survey work. We assume that all necessary
boundary information will be provided by you.
15. Preparation of a traffic study.
16. The original drawings produced for this project are the property of EKA
Associates. Unsigned duplicates can be obtained by the client at his expense.
17. Sanitary sewer extension permit
18. Construction inspection services.
ADDITIONAL CONDITIONS OF PROPOSAL
Deliveries, printing, and reproduction costs will be added to each invoice and are part of the
client's responsibility. Payment is expected within thirty (30) days o£the invoiced date.
Please note that if you have any comments or discrepancies relative to said invoices, they
should be submitted in writing within fourteen (14) days by certified mail. Any account over
forty-five (45) days old will require a work stoppage on the project and a 1.5 percent per
month service charge. In addition, if, after forty-five (45) days, payment is not received, a
lien may be placed on the property. In the event payment is not made according to the terms
and conditions herein, and the matter should proceed to an attorney for collection, you shall
be responsible for court costs and reasonable attorney fees. In addition, by accepting this
To: Mayor & Council, Borough of Carteret
Re: Proposal
Page 4
proposal, you also agree to notify EKA Associates, P.A. in writing by certified mail of any
back charges or claims due to alleged or apparent errors by this firm within 72 hours of your
knowledge of same. Failure to do so shall be deemed to be an acceptance of the work as
performed and our liability to you shall be limited to the fee for the specific item in question.
PAYMENT SCHEDULE
The entire sum will be due when finished plans are presented for submission. Il', at any time
alter work is initiated, the client wishes to cancel or delay the outlined project, all work
performed to date will become due and payable immediately. The total due on any
uncompleted phase will be based on the schedule of hourly rates in effect at the time the
work is done.
Should you wish to utilize this letter as our agreement, please sign and return to our office.
We appreciate the oppommity of submitting this proposal and look forward to being of'
service.
Very truly yours,
EKA Associates, P.A.
John P. DuPont, P.E., C.M.E.
Encl. Fee Schedule dated January 1, 2003
ACCEPTED BY DATE
word\ekadocs\CartProposaBParkingLot.doc
EKA ASSOCIATES, P.A.
MUNICIPAL
2003 SCHEDULE OF HOURLY RATES
EFFECTIVE JANUARY 1, 2003
Professional Engineer $110.00
Professional Surveyor $110.00
Inspector $ 85.00
Technician $ 70.00
Survey Crew $175.00
(Standard Field Crew)
Survey Crew
(Hazardous Waste) $225.00
Draftsperson $ 65.00
Secretarial Personnel $ 50.00