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HomeMy Public PortalAbout19780712 - Minutes - Board of Directors (BOD) Meeting 78-15 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors July 12 , 1978 I. ROLL CALL The meeting was called to order by President Turner at 7 :34 P.M. Members Present: Richard Bishop, Edward Shelley, Harry Turner, Daniel Wendin and Katherine Duffy (arrived 7 :35 P.M. ) . Members Absent: Barbara Green and Nonette Hanko. Personnel Present: Herbert Grench, Jon Olson, Craig Britton, Anne Crosley, Del Woods, Eric Mart, Nancy McComb and Cynthia DiGiovanni. II. APPROVAL OF MINUTES A. Minutes of June 28, 1978 K. Duffy arrived at 7 :35 P.M. H. Turner stated the consensus that the minutes of June 28, 1978 be considered at the next Board meeting, so Board members in- terested in corrections can be presentand action taken clarified. III. WRITTEN COMMUNICATIONS There were no Written Communications . IV. ADOPTION OF AGENDA H. Turner stated the consensus that the agenda be adopted with the following additions : A Recognition under Special Orders of the Day, Conflict of Interest Code under Old Business With Action Requested, and the Election of a Treasurer Pro Tem under New Business With Action Requested. V. ORAL COMMUNICATIONS There were no Oral Communications at this time. VI. SPECIAL ORDERS OF THE DAY H. Grench read a short poem by staff member A. Crosley in recognition of poetry she has written for Board and staff enjoyment. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 78-15 Page two VII. NEW BUSINESS WITH ACTION REQUESTED A. Budget Policies Relating to Proposition 13 Reduced Funding H. Grench introduced his report (R-78-19) dated July 6 , 1978 , recommending Budget Policies Relating to Proposition 13 Reduced Funding. He said the policies would be based on an expected funding level of 85% of last year's revenue, and more severe measures might have to be taken if anticipated revenue falls below the 85% . Motion: D. Wendin moved adoption of the budget policies as presented in report R-78-19. K. Duffy seconded the motion. Motion to Amend: D. Wendin moved to amend the policies on page 3 , item 3b, to state "A top priority for the District will be. . . " in place of the first line. E. Shelley seconded the motion. The motion to amend passed on the following vote: AYES - D. Wendin, H. Turner, E. Shelley and K. Duffy; NO - R. Bishop; ABSENT - N. Hanko and B. Green. Consensus : D. Wendin asked that the minutes reflect a consensus that the title of section 3 read "Public Communications and Governmental Liaison. " Consensus : H. Turner stated the consensus that a second sentence be added on page 3 , under paragraph 3c, to state: "Where practical, less expensive brochure formats will be utilized. " Motion to Amend: R. Bishop moved to delete the phrase "emphasizing a heavier reliance on private industry comparable data" in paragraph 4b (4) on page 4 of the report. K. Duffy seconded the motion. The motion failed on the following vote: AYE - R. Bishop; NOES K. Duffy, D. Wendin, H. Turner and E. Shelley; ABSENT B. Green and N. Hanko. Motion to Amend: D. Wendin moved that paragraph 4b (4) be amended to substitute the word "compensation" for "salary" and add "subject to approval of the Board" after the word "District. " H. Turner seconded the motion. The motion to amend passed on the following vote: AYES - R. Bishop, D. Wendin, H. Turner, E. Shelley and K. Duffy; ABSENT - N. Hanko and B. Green. Vote on Main Motion: The motion passed on the follow- ing vote: AYES - R. Bishop, D. Wendin, H. Turner, E. Shelley and K. Duffy; ABSENT - N. Hanko and B. Green. Motion: D. Wendin moved that the Budget Committee be charged with the continuing review of proposals to expend contingency funds. E. Shelley seconded the motion. The motion passed unanimously. Meeting 78-15 Page three Consensus: H. Turner stated the consensus that the Budget Com- mittee be charged with recommending a staff merit increase to the Board, and recommending a policy on Board members ' salaries. B. Appointment of Treasurer Pro Tem H. Grench asked that the Board appoint a Treasurer Pro Tem in the absence of Director B. Green, the Board Treasurer, since a letter requiring the Treasurer's signature must be sent to Sacra- mento immediately regarding submission of tax revenue figures to the State. Motion: H. Turner moved that E. Shelley be appointed Treasurer Pro Tem. D. Wendin seconded the motion. The motion passed on the following vote: AYES - D. Wendin, H. Turner, E. Shelley, R. Bishop and K. Duffy; ABSENT N. Hanko and B. Green. The Board recessed at 8:55 P.M. and reconvened at 9 :05 P.M. A. Crosley advised that the deadline for informing the counties of the Board' s policies on payment of candidates' statements and Spanish translations is July 27. Consensus : H. Turner stated the consensus that staff provide the Board at its next meeting with prior minutes or reports on the subject of payment of candidates ' statements and Spanish translations; a breakdown of related election costs; an opinion by Legal Counsel on whether a candidate' s name must appear on the ballot if there is no opposition; and an opinion by the Public Communications Coordinator on the cost/ effectiveness of publicizing the District through candidates' statements. VIII. OLD BUSINESS WITH ACTION REQUESTED A. Policy on the Procedure for Reviewing Special Use Proposals of MROSD Lands and Facilities E. Shelley introduced the recommendations of the Committee on Land and Facility Use contained in memorandum M-78-136 , dated July 6, 1978, regarding a Policy on the Procedure for Reviewing Special Use Proposals of MROSD Lands and Facilities. Motion: H. Turner moved approval of the revised Policy as set forth in memorandum M-78-136. K.Duffy seconded the motion. Motion to Amend: D. Wendin moved to amend the Policy as follows : Replace the first two sentences under Step 3 to read "If referred to the full Board by staff or committee, the Board would either: " ; Delete the words "Use Review" from paragraph d in Step 2; Delete the words "which may include appointment of an ad hoc committee" from paragraph b in Step 2; Meeting 78-15 Page four Add "The Committee will first determine whether to recommend that an ad hoc committee will be created by the Board" as the first sentence in Step 2; Add "or assigned to an ad hoc committee" after "Board Use Review Committee" in the paragraph under Step 2. K. Duffy seconded the motion. Discussion: Geri Albers, 925 Arbor, Menlo Park, said she was concerned that the Committee consider a variety of possible uses with a view toward the long term, rather than consider a proposed use by itself. E. Shelley replied that he felt the Committee would quite often recognize the need to address other possi- bilities. D. Wendin suggested the words "and it shall consider alternatives to the proposed special use" in place of "etc. " in the paragraph under Step 2. The motion to amend passed on the following vote: AYES - D. Wendin, H. Turner, R. Bishop, K. Duffy and E. Shelley; ABSENT - N. Hanko and B. Green. Vote on Main Motion: The motion passed on the follow- ing vote: AYES - D. Wendin, H. Turner, R. Bishop, K. Duffy and E. Shelley; ABSENT - N. Hanko and B. Green. Consensus: H. Turner stated the consensus that the present members of the Committee on Land and Facility Use, K. Duffy, E. Shelley and N. Hanko, be appointed as members of the Use Review Committee. He clarified that the other ad hoc committees assigned specific use proposals will continue. B. Conflict of Interest Code S. Norton advised that current law does not require disclosure of one's residence and its value for purposes of conflict of interest reporting. He said Fair Political Practices Commis- sion staff indicated that if the Board wished to require such disclosure, the best way of doing it would be to make use of the District's enabling legislation. He recommended establishing an acre limitation for reporting one 's residence if the Board wanted a better chance of receiving FPPC approval. He added that the Board currently has a Conflict of Interest Code and should report a residence and its value if located within the District' s planning area or within 2 miles of the planning area; however, the FPPC could not be expected to enforce that provision of the Code. He said Directors had sixty days from the date the FPPC approved the Code to complete their reports, excluding disclosure of residence. Consensus : H. Turner stated the consensus that this item be placed on the August 9 , 1978 meeting agenda. Meeting 78-15 Page five IX. INFORMATIONAL REPORTS A. July 4 Fire Patrol J. Olson advised that District rangers were on patrol through- out the July 4 weekend, including all night on July 4, in cooperation with other police and fire jurisdictions. B. Monte Bello Open Space Preserve Open for Public Use J. Olson advised that the Monte Bello Open Space Preserve is now open to the public with the exception of the area around the cisterns and the area where some people are residing. X. CLAIMS Motion: H. Turner moved approval of the revised claims (C-78- 13) dated July 12 , 1978 as presented. E. Shelley seconded the motion. The motion passed on the follow- ing vote: AYES - H. Turner, E. Shelley, D. Wendin, K. Duffy and R. Bishop; ABSENT - N. Hanko and B. Green. XI. EXECUTIVE SESSION The Board recessed to Executive Session at 10 :27 P.M. to dis- cuss land negotiations. XII. ADJOURNMENT The Board reconvened to adjourn at 11:28 P.M. Anne Cathcart Crosley District Clerk 1 I I B. Minutes ©f July 12, 1978 The Board agreed that it is often important that the minutes reflect why a Board member votes "no" on an item. Motion: H. Turner moved that the Board approve the minutes of July 12, 1978 as presented. R. Bishop seconded the motion. The motion passed unanimously. I