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HomeMy Public PortalAboutr 04:120 MIDDLESEX COUNTY TEL (732) OFFICE OF FAX (732) 541-8925 KATHLEEN M. BARNEy, RMC/CMC MUNICIPAL CLERK 61 COOKE AVENUE CARTERET, NEW JERSEY 07008 MEMORANDUM TO: T&M ASSOCIATES ELEVEN TINDALL RD. MIDDLETOWN, NEW JERSEY DATE: March 26, 2004 FROM: KATHLEEN M. BARNEY, RMC/CMC SUBJECT: AUTHORIZING A PROFESSIONAL SERVICES CONTRACTFOR ENGINEERING SERVICES WITH T&M ASSOCIATES-DOROTHY STREET PUMP STATION INFLUENT SEWER UPGRADE. ENCLOSURE: CERTIFIED COPY OF RESOLUTION #04-120. KMB/apm cc: TREASURER PURCHASING FILE Date of Adoption_l~.c.b__2~. ~00~, RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERV/CES WITH T&M ASSOCIATES - DOROTHY STREET PUMP STATION INFLUENT SEWER UPGRADE WHEREAS, the Borough of Carteret is in need of specialized engineering services with regard to the Dorothy Avenue Pump Station Influent Sewer Upgrade; and WHEREAS, the Borough's Consulting Engineers, T&M Associates, possess the requisite skill and expertise to provide said services; and WHEREAS, T&M Associates has submitted a proposal to provide said engineering services at a total cost not to exceed $27,500.00; and WHEREAS, the Mayor and Council have reviewed said proposal; WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Cotmcil of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from T&M Associates for engineering services related to the Dorothy Street Pump Influent Sewer Upgrade at a total cost not to exceed $27,500.00 at the rate set forth in T & M's existing contract with the Borough is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract. Adopted this 25th day of March, 2004 and certified as a true copy of the ~n March_26, 2004. Municipal Clerk --~ ~ RECORD OF COUNCIL VOTE ~-~--' COUNCILMAN YES~N~-- NV A.B. COUNCILMAN ~ Adopted at a meeting of the Municipal Council - ELEVEN TINDALL ROAD, MIDDLETOWN, NJ 07748_2792 I' M (732) 671-6400 * fax (732) 671-7365 * www tandmassociates corn ASS[3~IATES CART-G0402 March 17, 2004 Mayor Daniel J. Reiman Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: Proposal for Engineering Services Dorothy Street Pump Station Influent Sewer Upgrade (a.k.a. Itermann Street Sanitary Sewer Replacement) Dear Mayor Reiman: We are pleased to provide this proposal for engineering services for upgrading the sanitary sewer from the Riverview Avenue/Dorothy Street intersection to the Dorothy Street Pump Station. As reported by Borough personnel, there is an undersized 8-inch sanitary sewer that conveys sewage from the manhole at the referenced intersection into the Dorothy Street Pump Station. In addition, excessive turbulence has been observed in this manhole due to the lack of a drop connection where the Dorothy Street line comes in. It is our understanding that during wet weather, the capacity of this server and the drop configuration results in backups particularly on Hermann Street. Review of the Borough sewer plans indicate there is a large tributary area to this 8" sewer and the sewer pipes immediately upstream are 12" and 8" diameter. Observations during high flow conditions indicate the Dorothy Street station does not cause the backup of flow due to lack of pmnp capacity. Further, if the flow were to be conveyed more quickly to the station, pump capacity would still be adequate. Accordingly, it is proposed to replace this sewer with a larger diameter sewer and improve the drop connection to alleviate the above problems. (It is important to note that elimination of the surcharging conditions that occurs on the Hermann Street is one of the issues to be addressed in order to have the sewer ban in West Carteret lifted.) The scope of work involved in preparing the design plans and specifications is as follows: 1. Field survey of the sewer and topography from the Riverview Avenue/Dorothy Street intersection to the Pump Station and acquisition of t the route of the proposed sanitary sewer. 2. Estimate upstream sewage flow to the sewer .at~,~tRiverview ~v: i Dorothy Street intersection and determine the appropriCe siz~ ~i0Wnstream sewer handle tributary flow. ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONI ISIS * SURVEYORS CIVIL * ELECTRICAL * ENVIRONMENTAL * MECHANICAL * MUNICIPAL * SITE * STRUCTURAL * TRAFFIC * TRANSPORTATION REGIONAL OFFICE IN TOMS RIVER ASSOCIATES CART-G0402 Page 2 March I7, 2004 Le: Mayor Daniel J. Reiman Re: Proposal for Engineering Services Dorothy Street Pump Station Influent Sewer Upgrade (a.k.a. Hermann Street Sanitary Sewer Replacement) 3. Prepare construction plans depicting the proposed Dorothy Street Pump Station influent sewer improvements from the Riverview/Dorothy Street intersection to the pump station and the construction of an appropriate drop connection and channel improvements in the referenced manhole. It is anticipated there will be one to two construction plan sheets and one construction detail sheet. 4. Prepare construction specifications including proposal form, information for bidders, general conditions, special provisions, and tecbafical specifications. 5. Prepare permit application tbr NJDEP Treatment Works Approval. It is assumed check for the application fee will be provided by the Borough. 6. Assist the Borough in advertising the project for bids, answering contractor questions during the bid period, receiving bids, and making a recommendation of award. The scope of work related to contract administration and inspection services is as follows: 1. Prepare contracts for execution by the Contractor and the Borough. 2. Review contracts, bonds, insurance prior to execution by the Borough. 3. Arrange for and attend a preconstruction conference. 4. Review shop dra~vings for materials and plan for bypass pumping. 5. On-site observation of the construction of the sewer upgrades and site restoration upon completion of the ~vork. 6. Miscellaneous contract administration including job meetings, correspondence, review and processing of payment requests, and project closeout. Our fee for the above professional services will be $27,500. Labor and expenses xvili be billed in accordance ~vith our standard billing rates. Upon Borough authorization, ~ve will immediately commence work on this project and anticipate completion of the plans and specifications and submittal to the Borough for authorization to bid within 30 days. It is CART-G0402 Page 3 March 17, 2004 Le: Mayor Daniel J. Relman Re: Proposal for Engineering Services Dorothy Street Pump Station laflnent Sewer Upgrade (a.k.a. Hermann Street Sanitary Sewer Replacement) estimated the contract period for construction of the improvements will be approximately 75 days. If you have any questions, please call. Very truly yours, DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:JJM:scb/smh cc: Robert Bergen, Esq. Patrick DeBlasio, CFO Kathleen Barney, Borough Clerk ELEVEN TINDALL ROAD, MIDDLETOWN, NJ 07748-2792 (732) 67%6400 * fax (732) 67~-7365 * www tandmassociates.corn A~SOOIATES CART-G0402 March 17, 2004 Mayor Daniel J. Reiman Borough of Carteret ,,~ - Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Re: Proposal for Engineering Services Dorothy Street Pump Station Influent Sewer Upgrade (a.k.a. Hermann Street Sanitary Sewer Replacement) Dear Mayor Reiman: We are pleased to provide this proposal for engineering services for upgrading the sanitary sewer from the Riverview Avenue/Dorothy Street intersection to the Dorothy Street Pump Station. As reported by Borough personnel, there is an undersized 8-inch sanitary sewer that conveys sewage from the manhole at the referenced intersection into the Dorothy Street Pump Station. In addition, excessive turbulence has been observed in this manhole due to the lack of a drop connection where the Dorothy Street line comes in. It is our understanding that during wet weather, the capacity of this sewer and the drop configuration results in backups particularly on Hermann Street. Review of the Borough sewer plans indicate there is a large tributary area to this 8" sewer and the sewer pipes immediately upstream are 12" and 8" diameter. Observations during high flow conditions indicate the Dorothy Street station does not cause the backup of flow due to lack of pump capacity. Further, if the flow were to be conveyed more quickly to the station, pump capacity would still be adequate. Accordingly, it is proposed to replace this sewer with a larger diameter sewer and improve the drop connection to alleviate the above problems. (It is important to note that elimination of the surcharging conditions that occurs on the Hermann Street is one of the issues to be addressed in order to have the sewer ban in West Carteret lifted.) The scope of work involved in preparing the design plans and specifications is as follows: 1. Field survey of the sewer and topography from the Riverview Avenue/Dorothy Street intersection to the Pump Station and acquisition of one soil boring along the route of the proposed sanitary sewer. 2. Estimate upstream sewage flow to the sewer at the Riverview Avenue and Dorothy Street intersection and determine the appropriate size downstream sewer to handle tributary flow. ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS CIVIL * ELECTRICAL * ENVIRONMENTAL * MECHANICAL * MUNICIPAL * SITE * STRUCTURAL * TRAFFIC * TRANSPORTATION REGIONAL OFFICE iN TOMS RIVER ASSOCIATES Page 2 CART-G0402 March 17, 2004 Le: Mayor Daniel J. Reiman Re: Proposal for Engineering Services Dorothy Street Pump Station Infiuent Sewer Upgrade (a.k.a. Hermann Street Sanitary Sewer Replacement) 3. Prepare construction plans depicting the proposed Dorothy Street Pump Station influent sewer improvements from the Riverview/Dorothy Street intersection to the pump station and the construction of an appropriate drop connection and channel improvements in the referenced manhole. It is anticipated there will be one to two construction plan sheets and one construction detail sheet. 4. Prepare construction specifications including proposal form, information for bidders, general conditions, special provisions, and technical specifications. 5. Prepare permit application for NJDEP Treatment Works Approval. It is assumed check for the application fee will be provided by the Borough. 6. Assist the Borough in advertising the project for bids, answering contractor questions during the bid period, receiving bids, and making a recommendation of award. The scope of work related to contract administration and inspection services is as follows: 1. Prepare contracts for execution by the Contractor and the Borough. 2. Review contracts, bonds, insurance prior to execution by the Borough. 3. Arrange for and attend a preconstruction conference. 4. Review shop drawings for materials and plan for bypass pumping. 5. On-site observation of the construction of the sewer upgrades and site restoration upon completion of the work. 6. Miscellaneous contract administration including job meetings, correspondence, review and processing of payment requests, and project closeout. Our fee for the above professional services will be $27,500. Labor and expenses will be billed in accordance with our standard billing rates. Upon Borough authorization, we will immediately commence work on this project and anticipate completion of the plans and specifications and submittal to the Borough for authorization to bid within 30 days. It is '/gM Page 3 CART-G0402 March 17, 2004 Le: Mayor Daniel J. Reimma Re: Proposal for Engineering Services Dorothy Street Pump Station Influent Sewer Upgrade (a.k.a. Hermann Street Sanitary Sewer Replacement) estimated the contract period for construction of the improvements will be approximately 75 days. If you have any questions, please call. Very truly yours, T&M AS(SQCIATES_.., DONALD J. NORBUT, P.E., C.M.E. CARTERET BOROUGH ENGINEER DJN:JJM:scb/smh cc: Robert Bergen, Esq. Patrick DeBlasio, CFO Kathleen Bm'ney, Borough Clerk H:\Car/\G0402\Con'espondcnce\Reiman_JJM_Dorot hy St. Inflnent Sewer Upgrade Proposal doc