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Home My Public Portal About06-21-2005LIIThis Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. A person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. Procedures for Addressinq the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OFTN~ UNAN'MOUS CONSENT OF THE COUNC,L. ~/~ AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD INFORMATION INC. TO BE HELD ON JUNE 21, 2005 5:00 P.M COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 MARIA T. SANTILLAN VICE-CHAIRMAN RAMON RODRIGUEZ CHAIRMAN JUi'~ 1 ~ ~0O~ FERNANDO PEDROZA DIRECTOR LOUIS BYRD DIRECTOR LETIClA VASQUEZ DIRECTOR CITY MANAGER N. ENRIQUE MARTINEZ CITY CLERK ANDREAL. HOOPER 1. CALL TO ORDER OPENING CEREMONIES CITY ATrORNEY J. ARNOLDO BELTRAN CITY TREASURER IRIS PYGATT 2. ROLL CALL OF DIRECTORS Louis Byrd Femando Pedroza Leticia Vasquez Maria T. Santillan Ramon Rodriguez CERTIFICATION OF AGENDA POSTING BY SECRETARY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).) PUBLIC HEARING ANNUAL BUDGET FOR FY 2005/06 Comments: The purpose of this item is to have the Lynwood Information Inc. Members conduct a public hearing regarding the proposed budget and adopt the attached resolution approving the Operating and Capital Improvement Project Budget for F.Y. 2005~06. Recommendation: Staff recommends that the Agency Chairman and Board Members adopt the attached resolution entitled: "A RESOLUTION OF THE LYNWOOD INFORMATION, INC. OF THE CITY OF LYNWOOD ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2005/06." CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items be removed from the Consent Calendar for separate action. MINUTES OF PREVIOUS MEETINGS: Regular Meeting - May 17, 2005 TREASURER'S QUARTERLY INVESTMENT REPORT Comments: The purpose of this item is to have the Honorable Chairman and Directors of Lynwood Information Inc. review the Treasurer's Quarterly Investment Report as required by State Statutes. Recommendation: The City Treasurer recommends that the Honorable Chairman and Directors of Lynwood Information Inc. receive and file the attached quarterly Investment Report for the quarter ending March 31, 2005. ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON JULY 5, 2005 AT 5:00 P.M. IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA. DATE: TO: APPROVED BY: PREPARED BY: SUBJECT: AGENDA STAFF REPORT June 21, 2005 Honorable Chairman and Membersl~ N. Enrique Martinez, City Manager///.,/~// Christy Valencia, Interim Director of Finance & Admin.~'~ Proposed Annual Budget for FY 2005/06 Recommendation: Staff respectfully recommends that the Agency Chairman and Board Members adopt resolution entitled: "A RESOLUTION OF THE LYNWOOD INFORMATION, INC. OF THE CITY OF LYNWOOD ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2005106." Background: Lynwood Information, Inc. (LII) is a non-profit public benefit corporation formed in April 1981 to educate and inform residents and news media about the City. Staff has prepared a Lynwood Information, Inc. (LII) Annual Budget for FY 2005~2006 to account for: · The City's contribution to LII for media services. · Media service expenses (i.e. monthly newsletter, city brochure, cable programming, public relations, etc.). The required public notices have been published announcing that a public hearing will be held prior to adopting the Proposed Operating Budget for fiscal year 2005/2006. In addition, a copy of the FY 2005/2006 Budget has been made available for public review in the City Clerk's Office. Discussion & Analysis: The Lynwood Information, Inc. Proposed Annual Budget represents a budget wherein the primary revenue source is a contribution of $151,000 from the City of Lynwood. The proposed budget includes allocation for the newsletter (Lynwood 'n Perspective). Fiscal Impact: Attached Fund Balance Analysis for FY 2005/06 Coordinated With: City Manager's Office AGENDA fi'EM LYNWOOD INFORMATION, INC. FUND BALANCE ANALYSIS FY 2005-2006 ACTUAL BUDGET FY 2003~2004 FY 2004~2005 ESTIMATED YEAR END FY 200412005 PROPOSED BUDGET FY200512006 BEGINNING FUND BALANCE ESTIMATED REVENUES ESTIMATED EXPENDITURES ENDING FUND BALANCE 175,105 128,323 128,323 87,873 114,590 276,000 191,050 151,000 161,372 277,650 231,500 191,650 128,323 126,673 87,873 47,223 RESOLUTION NO. A RESOLUTION OF THE LYNWOOD INFORMATION, INC. OF THE CITY OF LYNWOOD ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2005/2006 WHEREAS, The City Manager has submitted a Proposed Annual Operating Budget for the Fiscal Year 2005/2006; and WHEREAS, the Board of Directors have conducted budget workshops to review the proposed budget; and WHEREAS, the proposed budget was made available for public review in the City Clerk's Office. NOW THEREFORE, the Board of Directors of Lynwood Information Incorporated, do hereby find, proclaim, order and resolve as follows: Section 1. hereby approved. The Annual Operating Budget for Fiscal Year 2005~2006 is Section 2. The City Manager or his designee is hereby authorized to approve any transfer between accounts, provided that: 1. They are within the same general group of accounts. 2. They do not exceed $10,000 per transfer. Section 3. This resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 21st day of June 2005. RAMON RODRIGUEZ, CHAIRMAN ATTEST: Andrea L. Hooper, City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: City Attorney N. Enrique Martinez, City Manager AGENDA STAFF REPORT DATE: .TO: APPROVED BY: PREPARED BY: SUBJECT: June 21, 2005 Honorable Mayor & City Council Members N. Enrique Martinez, City Manager Andrea L. Hooper, City Clerk Lisa Esparza I~inutes Clerk~f~/~ Council Minutes Recommendation: Staff recommends that the City Council approve the following attached Minutes. · Regular Meeting, May 17, 2005 (All Agencies) Background: N/A Discussion & Analysis: N/A Fiscal Impact: N/A Coordinated with: N/A AGENDA ITEM LYNWOOD INFORMATION, INC. REGULAR MEETING MAY 17, 2005 The Lynwood Information, Inc. of the City of Lynwood met in a Regular Meeting in the Council Chambers, 11330 Bullis Road on the above date at 5:45 p.m. Chairman Rodriguez presiding. Directors Byrd, Pedroza, Santillan, and Rodriguez answered the roll call. Director Vasquez was absent. Also present were City Manager Martinez, City Attorney Beltran, Secretary Munoz and Treasurer Pygatt. Secretary Munoz announced that the Agenda had been dully posted in accordance with the Brown Act. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one Motion affirming the action recommended on the Agenda. There will be no separate discussion on these items prior to voting unless members oftbe Council or staff request specific items be removed from the Consent Calendar for separate action. Vice - Chairperson Santillan pulled #7 It was moved by Director Pedroza seconded by Director Byrd to approve the following: Resolution, Warrants and to receive and file. Item #4: MINUTES OF PREVIOUS MEETINGS: · Regular Meeting - April 5, 2005 · Regular Meeting - April 19, 2005 Item #5: APPROVAL OF THE WARRANT REG1STER RESOLUTION NO. 2005. ENTITLED: RESOLUTION OF THE LYNWOOD INFORMATION INC. OF LYNVgOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE. Item #6: NEW COMCAST DIGITAL NETWORKS The purpose of this item is to inform the Board of Directors of Lynwood Information Incorporated of Comcast's intent ~a launch new digital networks to its digital service tiers at no additional cost to its subscribers. ROLL CALL.; AYES: DIRECTOR BYRD, PEDROZA, SANTILLAN, RODRIGUEZ NOES: NONE ABSTAIN: NONE ABSENT: DIRECTOR VASQUEZ Item #7: REPORT - CALIFORNIA PUBLIC UTILrrlES COMMISSION HEARING. The purpose of this item it is to inform the Board of Directors of Lynwood Information Incorporated of the outcome nfthe Public Utilities Commission meeting held on April 26, 2005 concerning 310 area code splits and overlays After Board discussion it was moved by Vice - Chairperson Santillan seconded by Director Pedroza to receive and file this report. ROLL CALL: AYES: DIRECTOR BYRD, PEDROZA, SANTILLAN, RODRIGUEZ NOES: NONE ABSTAIN: NONE ABSENT: DIRECTOR VASQUEZ ADJOURNMENT Having no further discussion, it was moved by Director Pedroza, seconded by Director Byrd and carried to adjourn the Regular Lynwood Information Inc, Meeting at 5:46 p.m. Ramon Rodriguez, Chairman Andrea L. Hooper, Secretary AGENDA STAFF REPORT DATE: TO: APPROVED BY: PREPARED BY: June 21,2005 Honorable Chairman and Directors of Lynwood Information Inc. N. Enrique Martinez, City Mar~a~er Iris Pygatt, City Treasurer l~ SUBJECT: Treasurer's Quarterly Investment Report Recommendation: The City Treasurer respectfully recommends that the Lynwood Information Inc. receive and file the attached Quarterly Investment Report for the quarter ending March 31, 2005. Background: In response to the crisis caused by the Orange County investment pool, the State Legislature in 1995 enacted S8564 and S8866. These laws were enacted as State Statutes to impose certain mandates regarding investment with public funds. The statutes have imposed the following mandates: 1. Annual adoption of an Investment Policy that incorporates changes mandated by the State. 2. Quarterly Investment Reports presented to the Legislative Body or Board Members. 3. Restriction on the use of certain investment instruments. The attached Treasurer's Report has been prepared to provide the following information: 1. Types of investments (including principal, market value rates, and maturity dates). 2. List of various bank accounts with banking institutions. 3. Statement informing each Agency (City, LRA, LPFA and LB) that is expected to have sufficient liquid funds to meet its pooled expenditure requirements for the next six (6) months. 4. Statement informing the Lynwood Information Inc. that the investment portfolio conforms with the adopted investment policy. 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