HomeMy Public PortalAbout19780823 - Minutes - Board of Directors (BOD) Meeting 78-18
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
August 23, 1978 375 Distel Circle
Los Altos, CA
I . ROLL CALL
The meeting was called to order by Vice President Duffy at
7 : 35 P.M.
Members Present: Katherine Duffy, Nonette Hanko, Daniel Wen-
din, Edward Shelley and Harry Turner (arrived 7 : 38 P.M. )
Members Absent: Richard Bishop and Barbara Green.
Personnel Present: Herbert Grench, Jon Olson, Anne Crosley,
Nancy McComb, Del Woods, Cynthia DiGiovanni and Julie Batenburg.
II. APPROVAL OF MINUTES
A. Minutes of August 9 , 1978
K. Duffy stated the consensus that the minutes of August 9,
1978 be approved as presented.
H. Turner arrived at 7 : 38 P.M. to preside over the meeting.
III. WRITTEN COMMUNICATIONS
There were no Written Communications.
IV. ADOPTION OF AGENDA
H. Turner stated the consensus that the agenda be adopted as
prepared.
V. ORAL COMMUNICATIONS
There were no Oral Communications at this time.
VI. OLD BUSINESS WITH ACTION REQUESTED
A. Fremont Older Ranchhouse Lease Changes
D. Wendin introduced memorandum M-78-173, dated August 16,
1978, with a proposed amendment to the Fremont Older Ranch-
Meeting 78-18 Page two
house Lease. He said the proposed amendments reflect the
results of a Committee meeting, and he clarified that the
amounts of water mentioned in section 3.c. of the proposed
amendments are average amounts.
Morton Levine advised that the lessee, Suburban Newspapers,
Inc. , had been acquired by another company which would like
to be released from the lease agreement. Therefore, he
recommended that the El Camino Trust for Historic Preservation
would responsibly uphold the lease requirements and would
have a long term commitment to preserving the Fremont Older
Ranchhouse.
Motion: D. Wendin moved that the President of the Board be
authorized to sign the Amendment to Lease as of this
date on behalf of the Board of Directors. D. Shelley
seconded the motion. The motion passed unanimously.
B. Site Review Ad Hoc Committee Procedures
D. Wendin introduced memorandum M-78-169, dated August 16,
1978, regarding Site Review Ad Hoc Committee Procedures.
He said in addition to the proposed changes listed on the
attachment, he also recommended the following:
The word "submitted" under Step 1, (a) , should read
"resubmitted" ;
The words "Board Use Review" should be inserted after
the first "The" in the paragraph under Step 2;
A sentence should be added under Step 1, (d) to
read "denied by staff, which may be appealed by the
applicant to the Board Use Review Committee. "
A sentence should be added under Step 2, (d) to
read "denied by Committee, which may be appealed
to the full board. "
E. Shelley recommended that the words "act on" replace the
word "accept" in Step 3 (a) , and that paragraph (c) under Step
3 be deleted. He also recommended that the word "an" replace
the word "the" before the word "appropriate" in Step 3 (b) .
Robert Mark, 725 Cowper, Palo Alto, said committee meetings
would have to be properly noticed if more than three Board
members wanted to attend.
Motion: D. Wendin moved that the Board adopt the Procedures
for Reviewing Special Use Proposals of MROSD Lands
and Facilities in the draft attached to memorandum
M-78-169, with the additional changes recommended
by D. Wendin and the change in Step 3 (b) recommended
by E. Shelley. K. Duffy seconded the motion.
Meeting 78-18 Page three
Motion to Amend: N. Hanko moved to amend the motion
to delete the words "The first meeting" in the first
paragraph on page two of the Procedure and insert the
words "Committee meetings shall be publicly noticed
as are standing committees. " The motion failed for
lack of a second.
Motion to Amend: N. Hanko moved to amend the motion
to change the word "accept" to "act on" in Step 3 (a) .
The motion failed for lack of a second.
Discussion: In response to Board questions , S. Norton
advised that a fourth Board member could attend, but
should not participate in, a committee meeting that
has not been publicly noticed. He said a committee
can establish set meeting times in lieu of sending a
notice each time. He said an ad hoc committee is
one established to take care of a specific problem
which is expected to be resolved, and a standing com-
mittee is established to consider a continuing problem
or question. R. Mark said he felt compliance with the
spirit of the Brown Act was important. He suggested
a compromise whereby after the first meeting, those
people and members of the press who have expressed
interest could be kept informed of further meetings.
Motion to Amend: N. Hanko moved to amend the Proce-
dure to state that the Board Use Review Committee
shall be a standing committee. K. Duffy seconded the
motion. The motion failed on the following vote:
AYE - N. Hanko; NOES - D. Wendin, K. Duffy, E. Shelley
and H. Turner.
Motion to Amend: E. Shelley moved to amend the motion
to add the words "and the press" after "Thereafter all
individuals" in the first paragraph on page two of the
Procedures. H. Turner seconded the motion. The motion
passed unanimously.
Vote on Motion: The original motion passed unanimously.
K. Duffy suggested that staff put the following words at the
bottom of the first committee meeting notice at which a proposal
is considered: "Notice of further meetings on this proposal
must be requested. "
VII. NEW BUSINESS WITH ACTION REQUESTED
A. Agenda for Special Meeting of September 6
H. Grench introduced memorandum M-78-170, dated August 17, 1978 ,
regarding the Agenda for a Special Meeting on September 6, 1978.
He asked that the Board add a third agenda item, Applications
for Land and Water Conservation Funds, since certain application
deadlines must be met.
H. Turner stated the consensus that the Special Meeting agenda
for September 6 , 19749 include an item regarding Application for
Land and Water Conservation Funds.
Meeting 78-18 Page four
B. Proposed Purchase of Duplicating Equipment
A. Crosley introduced memorandum M-78-172, dated August 17,
1978 , regarding the Proposed Purchase of Duplicating Equipment
by the District. She recommended purchase of the Xerox 4500
machine at a cost of $11, 400, at 6 1/2% interest over a period
of five years.
Motion: D. Wendin moved that the staff be authorized to enter
into an agreement with Xerox Corporation to purchase
the Xerox 4500 duplicating machine at a cost not to
exceed $11, 400. E. Shelley seconded the motion. The
motion passed unanimously.
VIII. INFORMATIONAL REPORTS
A. State College Site Bill
H. Grench advised that the State College Site bill was continu-
ing through committees and had been altered somewhat. The
proposed bill now provides that the property be offered to the
District and San Mateo County at fair market value as approved
by the State GSA pursuant to an appraisal; that the District
and the County must come up with a funding plan within ninety
days thereafter; that within a year the District and County
must purchase the property.
B. Special District Funding
H. Grench advised that Senator Gregoriols bill (SB2232) , which
would provide additional funding for special districts, has
been approved by the Senate and will be considered by the
Assembly next. The bill would give $125 million to non-
police and fire districts that are financed 50% or more by
the property tax. He said he hoped this would have the
effect of funding the District at from 66% to 85% of last
year' s level.
C. Fire Watch on Black Mountain
J. Olson announced that an old FAA tower on Black Mountain
would be used by the District and other jurisdictions for
fire watches on high fire danger days. He said Stanford
had given permission for this use.
IX. CLAIMS
Motion: E. Shelley moved approval of the revised claims (C-
78-16) dated August 23, 1978, as presented. K. Duffy
seconded the motion. The motion passed unanimously.
Meeting 78-18 Page five
X. EXECUTIVE SESSION
The Board recessed to Executive Session at 9 :20 P.M. to discuss
land negotiations and personnel matters.
XI. ADJOURNMENT
The Board reconvened to adjourn at 11: 45 P.M.
Anne Cathcart Crosley
District Clerk