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HomeMy Public PortalAbout19780823 - Minutes - Board of Directors (BOD) Meeting 78-18 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S August 23, 1978 375 Distel Circle Los Altos, CA I . ROLL CALL The meeting was called to order by Vice President Duffy at 7 : 35 P.M. Members Present: Katherine Duffy, Nonette Hanko, Daniel Wen- din, Edward Shelley and Harry Turner (arrived 7 : 38 P.M. ) Members Absent: Richard Bishop and Barbara Green. Personnel Present: Herbert Grench, Jon Olson, Anne Crosley, Nancy McComb, Del Woods, Cynthia DiGiovanni and Julie Batenburg. II. APPROVAL OF MINUTES A. Minutes of August 9 , 1978 K. Duffy stated the consensus that the minutes of August 9, 1978 be approved as presented. H. Turner arrived at 7 : 38 P.M. to preside over the meeting. III. WRITTEN COMMUNICATIONS There were no Written Communications. IV. ADOPTION OF AGENDA H. Turner stated the consensus that the agenda be adopted as prepared. V. ORAL COMMUNICATIONS There were no Oral Communications at this time. VI. OLD BUSINESS WITH ACTION REQUESTED A. Fremont Older Ranchhouse Lease Changes D. Wendin introduced memorandum M-78-173, dated August 16, 1978, with a proposed amendment to the Fremont Older Ranch- Meeting 78-18 Page two house Lease. He said the proposed amendments reflect the results of a Committee meeting, and he clarified that the amounts of water mentioned in section 3.c. of the proposed amendments are average amounts. Morton Levine advised that the lessee, Suburban Newspapers, Inc. , had been acquired by another company which would like to be released from the lease agreement. Therefore, he recommended that the El Camino Trust for Historic Preservation would responsibly uphold the lease requirements and would have a long term commitment to preserving the Fremont Older Ranchhouse. Motion: D. Wendin moved that the President of the Board be authorized to sign the Amendment to Lease as of this date on behalf of the Board of Directors. D. Shelley seconded the motion. The motion passed unanimously. B. Site Review Ad Hoc Committee Procedures D. Wendin introduced memorandum M-78-169, dated August 16, 1978, regarding Site Review Ad Hoc Committee Procedures. He said in addition to the proposed changes listed on the attachment, he also recommended the following: The word "submitted" under Step 1, (a) , should read "resubmitted" ; The words "Board Use Review" should be inserted after the first "The" in the paragraph under Step 2; A sentence should be added under Step 1, (d) to read "denied by staff, which may be appealed by the applicant to the Board Use Review Committee. " A sentence should be added under Step 2, (d) to read "denied by Committee, which may be appealed to the full board. " E. Shelley recommended that the words "act on" replace the word "accept" in Step 3 (a) , and that paragraph (c) under Step 3 be deleted. He also recommended that the word "an" replace the word "the" before the word "appropriate" in Step 3 (b) . Robert Mark, 725 Cowper, Palo Alto, said committee meetings would have to be properly noticed if more than three Board members wanted to attend. Motion: D. Wendin moved that the Board adopt the Procedures for Reviewing Special Use Proposals of MROSD Lands and Facilities in the draft attached to memorandum M-78-169, with the additional changes recommended by D. Wendin and the change in Step 3 (b) recommended by E. Shelley. K. Duffy seconded the motion. Meeting 78-18 Page three Motion to Amend: N. Hanko moved to amend the motion to delete the words "The first meeting" in the first paragraph on page two of the Procedure and insert the words "Committee meetings shall be publicly noticed as are standing committees. " The motion failed for lack of a second. Motion to Amend: N. Hanko moved to amend the motion to change the word "accept" to "act on" in Step 3 (a) . The motion failed for lack of a second. Discussion: In response to Board questions , S. Norton advised that a fourth Board member could attend, but should not participate in, a committee meeting that has not been publicly noticed. He said a committee can establish set meeting times in lieu of sending a notice each time. He said an ad hoc committee is one established to take care of a specific problem which is expected to be resolved, and a standing com- mittee is established to consider a continuing problem or question. R. Mark said he felt compliance with the spirit of the Brown Act was important. He suggested a compromise whereby after the first meeting, those people and members of the press who have expressed interest could be kept informed of further meetings. Motion to Amend: N. Hanko moved to amend the Proce- dure to state that the Board Use Review Committee shall be a standing committee. K. Duffy seconded the motion. The motion failed on the following vote: AYE - N. Hanko; NOES - D. Wendin, K. Duffy, E. Shelley and H. Turner. Motion to Amend: E. Shelley moved to amend the motion to add the words "and the press" after "Thereafter all individuals" in the first paragraph on page two of the Procedures. H. Turner seconded the motion. The motion passed unanimously. Vote on Motion: The original motion passed unanimously. K. Duffy suggested that staff put the following words at the bottom of the first committee meeting notice at which a proposal is considered: "Notice of further meetings on this proposal must be requested. " VII. NEW BUSINESS WITH ACTION REQUESTED A. Agenda for Special Meeting of September 6 H. Grench introduced memorandum M-78-170, dated August 17, 1978 , regarding the Agenda for a Special Meeting on September 6, 1978. He asked that the Board add a third agenda item, Applications for Land and Water Conservation Funds, since certain application deadlines must be met. H. Turner stated the consensus that the Special Meeting agenda for September 6 , 19749 include an item regarding Application for Land and Water Conservation Funds. Meeting 78-18 Page four B. Proposed Purchase of Duplicating Equipment A. Crosley introduced memorandum M-78-172, dated August 17, 1978 , regarding the Proposed Purchase of Duplicating Equipment by the District. She recommended purchase of the Xerox 4500 machine at a cost of $11, 400, at 6 1/2% interest over a period of five years. Motion: D. Wendin moved that the staff be authorized to enter into an agreement with Xerox Corporation to purchase the Xerox 4500 duplicating machine at a cost not to exceed $11, 400. E. Shelley seconded the motion. The motion passed unanimously. VIII. INFORMATIONAL REPORTS A. State College Site Bill H. Grench advised that the State College Site bill was continu- ing through committees and had been altered somewhat. The proposed bill now provides that the property be offered to the District and San Mateo County at fair market value as approved by the State GSA pursuant to an appraisal; that the District and the County must come up with a funding plan within ninety days thereafter; that within a year the District and County must purchase the property. B. Special District Funding H. Grench advised that Senator Gregoriols bill (SB2232) , which would provide additional funding for special districts, has been approved by the Senate and will be considered by the Assembly next. The bill would give $125 million to non- police and fire districts that are financed 50% or more by the property tax. He said he hoped this would have the effect of funding the District at from 66% to 85% of last year' s level. C. Fire Watch on Black Mountain J. Olson announced that an old FAA tower on Black Mountain would be used by the District and other jurisdictions for fire watches on high fire danger days. He said Stanford had given permission for this use. IX. CLAIMS Motion: E. Shelley moved approval of the revised claims (C- 78-16) dated August 23, 1978, as presented. K. Duffy seconded the motion. The motion passed unanimously. Meeting 78-18 Page five X. EXECUTIVE SESSION The Board recessed to Executive Session at 9 :20 P.M. to discuss land negotiations and personnel matters. XI. ADJOURNMENT The Board reconvened to adjourn at 11: 45 P.M. Anne Cathcart Crosley District Clerk