HomeMy Public PortalAbout08-02-2005CCThis Agenda contains a brief general description of each item to be considered. Copies of the Staff
reports or other written documentation relating to each item of business referred to on the Agenda are on
file in the Office of the City Clerk and are available for public inspection. A person who has a question
concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200.
Procedures for Addressing the Council
IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO
ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO
THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM
WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS
CONSENT OF THE COUNCIL.
ITEMS ON FILE FOR CONSIDERATION
AT THE REGULAR MEETING OF
THE LYNWOOD CITY COUNCIL
TO BE HELD ON
AUGUST 2, 2005
COUNCIL CHAMBERS
11330 BULLIS ROAD, LYNWOOD, CA 90262
5:00 P.M.
RAMON RODRIGUEZ
MAYOR
MARIA T. SANTILLAN
MAYOR PRO-TEM
CITY OF LYNWOOD
~;'~;~,' ~ ~,
JUL 2 8 2005
FERNANDO PEDROZA COUNCILMEMBER
LOUIS BYRD
COUNCILMEMBER
LETIClA VASQUEZ
COUNCILMEMBER
CITY MANAGER
N, ENRIQUE MARTINEZ
CITY ATTORNEY
J. ARNOLDO BELTRAN
CITY CLERK
ANDREA L. HOOPER
CITY TREASURER
IRIS PYGATT
OPENING CEREMONIES
CALL TO ORDER
CERTIFICATION OF AGENDA POSTING BY CITY CLERK
ROLL CALL OF COUNCIL MEMBERS
Louis Byrd
Fernando Pedroza
Leticia Vasquez
Maria T. Santillan
Ramon Rodriguez
PLEDGE OF ALLEGIANCE
5. INVOCATION
6. PROCLAMATIONS/PRESENTATIONS
COUNCIL RECESS TO:
LYNWOOD REDEVELOPMENT AGENCY
LYNWOOD INFORMATION INC.
LYNWOOD PUBLIC FINANCE AUTHORITY
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
PUBLIC ORAL COMMUNICATIONS
IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL
DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR
COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE
DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code
Section 54954.2 (a).)
MINUTES OF PREVIOUS MEETINGS:
Regular Meeting, June 21,2005
Regular Meeting, July 5, 2005
Special Meeting, July 13, 2005
PUBLIC HEARING
9. A JOINT PUBLIC HEARING FOR CONSIDERATION OF A DDA WITH ACCESS
COMMUNITY HOUSING, INC. FOR THE DEVELOPMENT OF THREE (3) ATTACHED
SINGLE- FAMILY HOUSES LOCATED AT 4267 FERNWOOD
Comments:
The purpose of this item is to have a joint public hearing for the consideration of a
disposition and development agreement ("DDA") between the City and Access
Community Housing, Inc. for the development of three (3) attached single-family houses
for Iow and moderate income families who meet the 80% median income.
Recommendation:
Staff recommends that the City Council open the public hearing, accept public comment
and approve the DDA and adopt the attached Resolutions:
"A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY APPROVING THE
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE
LYNWOOD REDEVELOPMENT AGENCY AND ACCESS COMMUNITY HOUSING FOR
THE DEVELOPMENT OF THREE (3) SINGLE FAMILY HOMES UTILIZING 2001 AND
2002 HOME PROGRAM CHDO FUNDS",
"A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY MAKING
CERTAIN ENVIRONMENTAL FINDINGS WITH RESPECT TO THE PROPOSED
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE
LYNWOOD REDEVELOPMENT AGENCY AND ACCESS COMMUNITY HOUSING",
"A RESOLUTION OF THE CITY COUNCIL APPROVING THE DISPOSITION AND
DEVELOPMENT AGREEMENT BY AND BETWEEN THE LYNWOOD
REDEVELOPMENT AGENCY AND ACCESS COMMUNITY HOUSING FOR
DEVELOPMENT OF THREE (3) SINGLE FAMILY HOMES UTILIZING 2001 AND 2002
HOME PROGRAM CHDO FUNDS",
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD MAKING
CERTAIN EVNIRONMENTAL FINDINGS WITH RESPECT TO THE PROPOSED
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE
LYNWOOD REDEVELOPMENT AGENCY AND ACCESS COMMUNITY HOUSING".
CONSENT CALENDAR
All matters listed under the Consent Calendar will be acted upon by one motion affirming the
action recommended on the agenda. There will be no separate discussion on these items prior to
voting unless members of the Council or staff request specific items to be removed from the
Consent Calendar for separate action.
10. APPROVAL OF THE WARRANT REGISTERS
Comments:
City of Lynwood warrant registers dated August 2, 2005 for FY 2004-2005 and FY 2005-
2006.
Recommendation:
Staff recommends that the City Council approve the warrant registers.
11. REPLACEMENT OF THE COMMUNITY/TRANSIT CENTER ROOF
Comments:
The roof over the gymnasium at the Community/Transit Center has badly deteriorated
and is in dire need to be replaced. Upon close inspection of this roof, staff has detected
evidence of larger water damage to other parts of the roof over the entire center. On July
5, 2005, the City Council approved the replacement of the gymnasium roof by an informal
bidding process. Staff has obtained various bids from contractors. The lowest
responsible bid amounts to $379,500. Because the roof replacement was not included in
the budget, staff is requesting City council to appropriate the necessary funds for this
work.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE MAYOR TO EXECUTE A CONTRACT WITH FC & SONS ROOFING IN THE
AMOUNT OF $379,500 AND APPROVING THE CITY MANAGER OR HIS DESIGNEE
TO MAKE THE NECESSARY FUNDS APPROPRIATION AND TRANSFER FOR THE
COMMUNITY/TRANSIT CENTER ROOF REPLACEMENT ".
12.
CONTRACT AWARD FOR NATIONAL POLLUTION DISCHARGE ELIMINATION
SYSTEM ENGINEERING SERVICES FY 2005-06
Comments:
The City is required to comply with the NPDES requirements by implementing various
programs. Based on their proposal, qualification and experience, John L. Hunter and
Associates is recommended to provide professional engineering services in assisting the
City comply with the NPDES requirements.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A
CONTRACT TO JOHN L. HUNTER AND ASSOCIATES IN THE AMOUNT OF
$27,517.00 FOR PROFESSIONAL ENGINEERING SERVICES ASSOCIATED WITH
THE CITY'S NPDES PROGRAM FOR FISCAL YEAR 2005-2006, AND AUTHORIZING
THE MAYOR TO EXECUTE THE AGREEMENT".
13. REQUEST FOR PROPOSALS FOR NEW STREET SWEEPING CONTRACT
14.
15.
Comments:
The current street sweeping contract will expire on December 31, 2005. Staff is
requesting City Council's approval to send out requests for proposals for the new street
sweeping contract.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
STAFF TO SEND OUT REQUESTS FOR PROPOSALS FOR THE NEW STREET
SWEEPING CONTRACT".
AMENDMENT TO THE CLASSIFICATION PLAN, MANAGEMENT AND GENERAL
EMPLOYEES SALARY SCHEDULE AND AUTHORIZING THE RECLASSIFICATION OF
IDENTIFIED INCUMBENTS
Comments:
The purpose of this item is to ratify organizational changes that were approved by the
City Council with the adoption of the FY 05-06 Budget at the June 21, 2005 Council
Meeting.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE
CLASSIFICATION PLAN, MANAGEMENT AND GENERAL EMPLOYEES SALARY
SCHEDULES AND AUTHORIZING THE RECLASSIFICATION OF IDENTIFIED
INCUMBENTS".
SELECTION OF A CONSULTANT TO CONDUCT THE DIRECTOR OF
ENVIRONMENTAL SERVICES/CITY ENGINEER RECRUITMENT
Comments:
The purpose of this item is to have the City Council select Alliance Resource Consulting
to conduct the Executive Search and to allocate the funding for this purpose.
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE MAYOR TO EXECUTE AN AGREEMENT WITH ALLIANCE RESOURCE
CONSULTING TO CONDUCT THE DIRECTOR OF ENVIRONMENTAL
SERVICES/CITY ENGINEER RECRUITMENT AND AUTHORIZING THE ALLOCATION
OF $25,000 FOR SAID SERVICES."
16.
17.
18.
ACQUISITION OF REAL PROPERTY LOCATED AT 312 E. TENTH STREET,
POMONA, CA RELOCATION OF CHRIST NEW TESTAMENT BAPTIST CHURCH
HAM PARK REPLACEMENT PROJECT
Comments:
As part of the Ham Park Replacement Project property acquisition process, the City has
agreed to acquire a property located at 312 E. Tenth Street in the city of Pomona (the
"Pomona Property") in order to relocate the Christ New Testament Baptist Church (the
"Baptist Church") currently located at 11822 Atlantic Avenue in the City of Lynwood.
Pursuant to Government Code Section 27281, the City Council must pass a resolution
authorizing the acceptance of a conveyance of the Pomona Property and consenting to
the recordation of the grant deed.
Recommendation:
Staff recommends that the City Council adopt the attached Resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING
THE ACCEPTANCE OF AN INTEREST IN REAL PROPERTY LOCATED AT 312 E.
TENTH STREET IN THE CITY OF POMONA, CALIFORNIA AND CONSENTING TO
RECORDATION OF GRANT DEED."
SECOND READING OF ORDINANCE - ADDING SECTION :3-31 TO THE LYNWOOD
MUNICIPAL CODE REGULATING HOTEL OCCUPANCY AND REGISTRATION
Comments:
The following Ordinance was first read on July 19, 2005, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF LYNWOOD ADDING SECTION 3-31 TO THE
LYNWOOD MUNICIPAL CODE REGULATING HOTEL OCCUPANCY AND
REGISTRATION".
Recommendation:
Staff recommends that the City Council adopt the attached Ordinance.
PILOT PROGRAM - TEMPORARY SIGNS AND OUTSIDE DISPLAY OF
MERCHANDISE 3-MONTH PROGRAM FOR COMMERCIAL BUSINESSES CITY-WIDE
Comments:
The purpose of this item is to inform the City Council of a 3-month program to allow
memhants to have limited authorization to utilize temporary signs (i.e. banners and a-
frame signs) and display merchandise outside their businesses. The item would be
brought back on October 18, 2005.
Recommendation:
Staff recommends that the City Council provide comments, receive and file.
19. EXECUTION OF CONSULTING SERVICES AGREEMENT FOR RECREATION
PROGRAM CONSULTANT
Comments:
On March 4, 2003, the City of Lynwood entered into a one-year agreement with the
Consultant for services in the capacity of Sports Ambassador. When that agreement
expired, the City Council passed Resolution No. 2004.032, approving an extension of the
agreement on a month-to-month basis through the end of the 2004-2005 fiscal year. On
June 21,2005, the City Council voted to extend the consulting services agreement for an
additional year.
Recommendation:
Staff recommends that the Council adopt the following two resolutions relative to entering
into a Recreation Program Consulting Services Agreement with Operation Touchdown,
Inc., a California non-profit corporation. The term of the proposed Agreement will be one
(1) year, with a monthly consulting fee of $3,500.00. This Agreement will continue,
redefine and expand the sports consulting services currently provided by the Consultant,
who is the president and sole director of Operation Touchdown, Inc.
1. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE THE RECREATION PROGRAM
CONSULTING SERVICES AGREEMENT WITH OPERATION TOUCHDOWN, INC., A
CALIFORNIA NON-PROFIT CORPORATION"
2. "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE APPROPRIATION OF FORTY-TVVO THOUSAND DOLLARS
FROM THE UNAPPROPRIATED GENERAL FUND BALANCE TO FUND THE
RECREATION PROGRAM CONSULTING SERVICES AGREEMENT WITH
OPERATION TOUCHDOWN, iNC., A CALIFORNIA NON-PROFIT CORPORATION
DURING THE 2005/2006 FISCAL YEAR".
20.
DISCUSSION ITEMS
SPECIAL PERMIT - AUTO SALES FROM TEMPORARY BOOTH 11221 LONG BEACH
BOULEVARD, UNIT C (PLAZA MEXICO)
Comments:
The purpose of this item is for the City Council to consider a special permit request by
Sicrea International LLC to allow a temporary booth for the sale of vehicles to families in
Mexico from August 15, 2005 to October 15, 2005 Monday through Saturday, 8:00 am. to
5:00 p.m.
Recommendation:
Staff recommends that the City Council deny the Special Permit request.
21. JOHN D. BYORK HISTORICAL PACIFIC ELECTRIC DEPOT STATION
Comments:
On February 24, 1994 the former Pacific Electric Red Car Station was dedicated and
named in honor of former Mayor, the late, John D. Byork. This structure was relocated to
Lynwood City Park and refurbished through the use of State of California grant funds
based upon the fact that the building qualifies as a historical landmark. A request has
been received from Drive-By Agony, a community-based, non-profit corporation to use
the facility.
Recommendation:
Staff recommends that the City Council review this staff report along with the attached
proposal and approve the requested usage by Drive-By Agony for a period not to exceed
one-year with the following fees associated with their usage.
The proponent pays a monthly rental fee in the amount of $400 that is significantly
less than the resident non-profit rental fee for the use of room #1 of the
Community/Transit Center. This reduced fee is recommended based upon the size
of the facility along with the fact that it does not have water or restroom access.
b. The user pays all utility costs such as telephone, electricity as well as the monthly
cost of the alarm system for the facility during the term of the agreement.
22.
A.
CITY COUNCIL ORAL AND WRITTEN COMMUNICATION
RAMON RODRIGUEZ, MAYOR
MARIA T. SANTILLAN, MAYOR PRO-TEM
LOUIS BYRD, COUNClLMEMBER
FERNANDO PEDROZA, COUNClLMEMBER
LETICIA VASQUEZ, COUNClLMEMBER
CLOSED SESSION
CLOSED SESSION ITEMS
With respect to every item of business to be discussed in closed session pursuant to
Section 54957.6:
CONFERENCE WITH LABOR NEGOTIATOR
Agency Negotiator: Autra C. Adams
Employee Organization: Lynwood Employees' Association
Lynwood Management Group
With respect to every item of business to be discussed in closed session pursuant to
Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9:
ONE (1) CASE
ADJOURNMENT
THE NEXT REGULAR MEETING WILL BE HELD ON AUGUST 16, 2005 AT 5:00 P.M. IN THE
COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA.
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
July 25, 2005
Honorable Mayor & Councilmembers
N. Enrique Martinez, City Manager
AndreaL. Hooper, CityClerk ~ /~
Ofelia Munoz, City Clerk Assistant .
SUBJECT:
City Council Minutes
Recommendation: Staff recommends that the City Council approve the
following Minutes:
Regular Meeting, June 21, 2005
Regular Meeting, July 5, 2005
Special Meeting, July 13, 2005
Background: N/A
Fiscal Impact: N/A
Coordinated With: N/A
ITEM
LYNWOOD CITY COUNCIL
REGULAR MEETING
JUNE 21, 2005
The City Council of the City of Lynwood met in a Regular Meeting in the Council
Chambers, 11330 Bullis Road on the above date at 5:10 p.m.
Mayor Rodriguez presiding.
Councilman Byrd, Pedroza, Santillan, Vasquez and Rodriguez answered the roll call.
Also present were City Manager Martinez, City Attorney Beltran, City Clerk Hooper and
City Treasurer Pygatt.
City Clerk Hooper announced that the agenda had been duly posted in accordance with
the Brown Act.
Item #6: PROCLAMATIONS/PRESENTATIONS
· Review of City's Financial Audit from Moss, Levy & Hartzheim
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
Irene Garcia - Spoke on Item #20 is against the Chamber of Commerce Agreement. Item
#22 and Item #23 is against street parties. Item #24 is against Block Watch Party. Item
#26 believes that all employees should be on time.
Lorene Reed - Spoke on Item #23 explained that the event is for the seniors and is
requesting for the Council to fee waive the event.
Peter Starr - Spoke on Item #24 stated that he would like for the Council to consider his
special permit.
City Attorney Beltran - Announced to Council that there is an additional request for a
special permit for a street closure involving Olanda Street, would like to request
Council's approval to add the Item as #24-A.
By general consent it was approved.
Rev. Matthew Harris - Spoke on Item #20 stated that he would like for the council's
support.
PUBLIC ORAL COMMUNICATIONS
Frank Calderon - Read a letter to the City Council.
Irene Garcia - Stated that the residents of Lynwood are being over taxed.
Jack Kean - Commends the sheriff's department for their outstanding work.
Alex Landeros - Stated that he hopes that M&D Property completes the project.
Antoinette Colmenales - Stated that she would like for council to allow her to put outside
displays.
Luis Ruellas - Stated that he would like for Council to allow him to put outside displays.
Alice Grant - Stated that she is concerned about the City's traffic.
Diana Choy - Stated that she would like for Council to allow her to put outside displays.
Roman Campos - Stated that he would like for Council to allow him to put outside
displays.
Chantel Blash - Stated that she would like for Council to approve the Carousel Special
Permit.
Item//8: MINUTES OF PREVIOUS MEETING
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza and carried to
approve the following Minutes.
· Regular Meeting, May 17, 2005
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
PUBLIC HEARING
Item//9: LYNWOOD LIGHTING ASSESSMENT DISTRICT FY 2005-2006
On May 17, 2005, the City Council approved the Engineer's Report, and further
proceeded to give notice of the time and place for a public hearing on all matters relating
to said assessment district and the proposed assessment rates. The assessment rates will
be able $1.62 and $3.01 per front footage for residential and commercial lots,
respectively. These rates remain the same as last year.
It was moved by Councilman Byrd, second by Councilman Pedroza and carried to open
the public hearing.
Hearing no response, it was moved by Mayor Pro Tem Santillan, second by Councilman
Byrd and carried to close the public hearing.
It was moved by Councilman Byrd, second by Councilman Pedroza to set the assessment
rate for the Lighting Assessment District at $1.62 and $3.01 per foot of front footage for
residential and commercial properties and adopt the following Resolution.
RESOLUTION NO. 2005.096 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ORDERING THE LEVY OF ANNUAL ASSESSMENTS FOR THE EXISTING
LYNWOOD LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2005-
2006.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #10:
LYNWOOD LANDSCAPE
DISTRICT FY 2005-2006
MAINTENANCE
ASSESSMENT
On June 7, 2005, the City Council approved the Engineer's Report and further proceeded
to give notice of the time and place for a public hearing on all matters relating to said
assessment district and the proposed assessment rates. The assessment rate will be $1.90
per front footage for residential and commercial lots. This rate remains the same as last
year.
It was moved by Councilman Pedroza, second by Mayor Pro Tem Santillan and carded to
open the public hearing.
Hearing no response, it was moved by Mayor Pro Tem Santillan, second by Councilman
Byrd and carried to close the public hearing.
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza to set the
assessment rate for the Landscape Maintenance Assessment District at $1.90 per foot of
front footage for residential and commercial properties and adopt the following
Resolution.
RESOLUTION NO. 2005.097 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ORDERING THE LEVY OF ANNUAL ASSESSMENTS FOR THE EXISTING
LYNWOOD LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT FOR
FISCAL YEAR 2005-2006.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #11: PARKING AND BUSINESS IMPROVEMENT DISTRICT
The purpose of this item is for the City Council of the City of Lynwood to conduct a
Public Hearing regarding its intention to levy an assessment against the business
enterprises in the Lynwood Parking & Business Improvement District in order to receive
input from the public.
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza and carried to
open the public heating.
Mark Flores - Respectfully requested a longer period than ninety days.
It was moved by Mayor Rodriguez, second by Councilman Pedroza and carried to close
the public hearing.
It was moved by Mayor Rodriguez, second by Councilman Pedroza to adopt the
following Resolution.
RESOLUTION NO. 2005.098 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE LEVY OF A CHARGE (ASSESSMENT) AGAINST
BUSINESS ENTERPRISES IN THE PARKING AND BUSINESS
IMPROVEMENT DISTRICT FOR THE 2005-2006 FISCAL YEAR.
And approve the budget disbursement for the 2005-2006 Fiscal Year in the amount of
$272,500 be allocated as follows:
Funding in the amount of $52,750 to provide for business outreach
programs such as ½ of the cost to fund the Lynwood Chamber of
Commerce.
The balance of funding in the amount of $219,750 is allocated for
such programs as those identified by the Mayor's task Force to
Eradicate Gangs and the Sheriff's Business District Improvement
Activities.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item//12: ANNUAL BUDGET FOR FISCAL YEAR 2005-2006
The purpose of this item is to have the Lynwood City Council conduct a public hearing
regarding the proposed budget and adopt the attached resolution approving the Operating
and Capital Improvement Project Budget for fiscal year 2005-2006.
It was moved by Councilman Pedroza, second by Councilwoman Vasquez and carried to
open the public hearing.
Hearing no response, it was moved by Councilman Byrd, second by Mayor Rodriguez
and carried to close the public hearing.
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza to adopt the
following Resolution, with an amendment budget for a coordinator of Girls & Women's
Sports, and also that the contracts continue in place pending that option and further the
modifications that Councilmember Byrd requested that at least a ninety day notice for
action on the contract before expiration be put in the contract.
RESOLUTION NO. 2005.099 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ADOPTING THE ANNUAL OPERATING AND CAPITAL IMPROVEMENT
BUDGET FOR FISCAL YEAR 2005-2006.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODmGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item//13: APPROPRIATION LIMIT FOR FISCAL YEAR 2005-2006
The purpose of this item is to have the Lynwood City Council hold a public hearing
pursuant to Article XIIIB of the California Constitution to establish the maximum fiscal
year 2005-2006 Annual Appropriation Limits for the City of Lynwood.
It was moved by Councilman Pedroza, second by Councilman Byrd and carried to open
the public hearing.
Hearing no response, it was moved by Mayor Pro Tern Santillan, second by Councilman
Byrd and carried to close the public heating.
It was moved by Councilman Pedroza, second by Councilman Byrd to adopt the
following Resolution.
RESOLUTION NO. 2005.100 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2005-2006
PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, YASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #14:
A JOINT PUBLIC HEARING FOR CONSIDERATION OF A DDA
WITH ACCESS COMMUNITY HOUSING INC. FOR THE
DEVELOPMENT OF 3 ATTACHED SINGLE-FAMILY HOUSES
LOCATED AT 4267 FERNWOOD
The purpose of this item is to have a joint public hearing for the consideration of a
disposition and development agreement (DDA) between the City and Access Community
Housing Inc. for the development of 3 attached single-family houses for low and
moderate-income families who meet the 80% median income.
It was moved by Member Byrd, second by Member Pedroza and carded to open the
public hearing.
Heating no response, it was moved by Pedroza, second by Mayor Pro Tem Santillan and
carried to close the public hearing.
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza to continue
the Item for the July 19th Regular Council Meeting.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar will be acted upon one motion affirming
the action recommended on the agenda. There will be no separate discussion on these
items prior to voting unless members of the Council or staff request specific items to be
removed from the Consent Calendar for separate action.
Councilwoman Vasquez - Pulled Item #16 and Item # 19.
Mayor Pro Tem Santillan - Pulled Item #20.
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza to adopt the
following Ordinance and Resolutions.
Item #15: WARRANT REGISTER
RESOLUTION NO. 2005.101 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF TItE CITY OF LYNWOOD,
CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND
WARRANTS THEREFORE.
Item #17: WEED ABATEMENT PROGRAM FOR 2004-2005
Section 39560 through 39587 of the Government Code allows cities to abate weeds on
parcels and collect the cost through a special assessment pertaining to those parcels. On
September 7, 2004, the City Council directed staff to abate weeds on certain parcels of
land within the City of Lynwood by approving Resolution No. 2004.146.
RESOLUTION NO. 2005.102 ENTITLED:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING THE DIRECTOR OF ENVIRONMENTAL SERVICES REPORT,
AND AUTHORIZING THE LEVY OF ASSESSMENT COVERING THE
EXPENSE OF ABATING DRY AND DRYING WEEDS FOR THE 2004-2005
FISCAL YEAR.
Item #18:
ORDINANCE SECOND READING - APPROVING ZONE CHANGE
NO. 2005-01 CHANGING THE ZONING DESIGNATION FROM P-1
TO CB-1 AT 4335, 4337 AND 4343 AGNES
ORDINANCE NO. 1566 ENTITLED:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
APPROVING ZONE CHANGE NO. 2005-01; CHANGING THE ZONING
DESIGNATION FROM P-1 (PARKING) TO CB-1 (CONTROLLED BUSINESS)
ON AN 11,847 SQUARE FOOT PARCEL LOCATED AT 4335, 4337 AND 4343
AGNES STREET IN ORDER TO DEVELOP A 4,200 SQUARE FOOT
COMMERCIAL BUILDING FURTEHR DESCRIBED AS ASSESSOR PARCEL
NUMBERS 6189-018-030, 031 AND 047, CITY OF LYNWOOD, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA.
Item #21: TREASURERS QUARTERLY INVESTMENT REPORT
The purpose of this item is to have the Honorable Mayor and the Lynwood City Council
review the Treasurer's Quarterly Investment Report as required by State Statutes.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item $$16:
REQUEST FOR PROPOSAL - STUDY IMPLEMENT
DEVELOPMENT FEES BUILDING PERMIT FEES, BUILDING PLAN
CHECK FEES, PARK FEES AND DEVELOPMENT IMPACT FEES
The purpose of this item is for the City Council to review and approve the attached
request for Proposal (RFP) to study current building permit and plan check fees and to
research park fees, development fees and other applicable impact fees.
It was moved by Councilwoman Vasquez, second by Councilman Pedroza to approve the
RFP, direct staff to proceed with advertising, and bring back a proposal for consideration
at a future City Council meeting.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
ROD~GUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item $$19:
REQUEST FOR PROPOSAL - SPECIFIC PLAN FOR LONG BEACH
BOULEVARD
The purpose of this item is for the City Council to approve advertising the attached
Request for Proposal (RFP) for a qualified consultant to draft a Specific Plan for Long
Beach Boulevard.
It was moved by Councilwoman Vasquez, second by Councilman Pedroza to approve the
attached RFP, provide any comments, and approve the RFP for publication in the two (2)
local newspapers.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
ROD~GUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item $$20: AGREEMENT WITH THE LYNWOOD CHAMBER OF COMMERCE
In the past, the City has entered into an agreement with the Lynwood Chamber of
Commerce to provide information, promotion and professional services to the general
public, business community, visitors and business prospects. The funding sources for this
agreement have included the Parking and Business Improvement District along with the
Lynwood Redevelopment Agency.
It was moved by Mayor Rodriguez, second by Councilman Pedroza to approve the six (6)
month extension period and bring back the agreement with the amended modifications
for the July 5, 2005 City Council meeting.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
DISCUSSION ITEMS
Item #22:
SPECIAL PERMIT REQUEST CAROUSEL 3100 IMPERIAL
HIGHWAY (PLAZA MEXICO)
The purpose of this item is for the City Council to consider a special permit request to
allow the installation and operation of a carousel within the Plaza Mexico Shopping
Center located at 3100 Imperial Highway in the CB-1 (Controlled Business) zone.
It was moved by Councilman Pedroza, second by Councilman Byrd to approve the
special permit with all conditions set forth by staff.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODmGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #23:
SPECIAL PERMIT REQUEST PLACO INVESTMENT LLC JAZZ
FESTIVAL AT PLAZA MEXICO
Placo Investment LLC is requesting a permit to conduct a Jazz Festival on the Plaza
Mexico property Saturday, August 6, 2005. The purpose of the event is to help raise
funds for the Lynwood Senior Center Building Fund.
It was moved by Councilman Pedroza, second by Councilman Byrd to approve the
special permit with all conditions set forth by staff.
NOES:
ABSTAIN:
ABSENT:
ROLL CALL:
AYES: COUNCILMEN PEDROZA,
RODRIGUEZ
COUNCILMEN BYRD
NONE
NONE
SANTILLAN,
VASQUEZ AND
Item #24: REQUEST FOR SPECIAL PERMIT PARTIAL STREET CLOSURE ON
CORTLAND AVENUE
The purpose of this item is to review a request from Peter Starr for a special permit to
close a portion of Cortland Avenue from Ernestine to Muriel on July 4, 2005 from 10:00
a.m. to 7:00 p.m. for a block watch party.
It was moved by Mayor Pro Tem Santilla, second by Councilman Byrd to approve the
special permit and waive the street closure fee.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
ROD~GUEZ
NOES: NONE
ABST~N: NONE
ABSENT: NONE
Item #24-A: REQUEST FOR SPECIAL PERMIT PARTAIL STREET CLOSURE ON
OLANDA STREET
It was moved by Councilman Pedroza, second by Mayor Rodriguez to approve the
special permit and waive the street closure fee.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
ROD~GUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #25: PERFORMANCE MEASURES
On May 31, 2005 at the FY 2005-2006 Budget Workshop the City Manager introduced
the performance measurement concept to the City Council. The purpose of integrating
performance measurement in the City's Management System is to improve the efficiency
and effectiveness of the City's operations in order to make Lynwood a better place to live
and work.
It was moved by Councilman Pedroza, second by Mayor Pro Tem Santillan to approve
the City's Performance Measurement Program, direct the City Manager to include
measures in the FY 2005-2006 Budget and approve the appropriation of $5,000.00 to join
the Center for Performance Measurement.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND
RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Item #26: PROPOSED TRANSIENT OCCUPANCY TAX ORDINANCE
The purpose of this item is to provide the City Council with important information
relating to the proposed Transient Occupancy Tax Ordinance in preparation for placing
said Ordinance on the general election ballot for voter approval.
It was moved by Mayor Pro Tem Santillan, second by Councilman Pedroza to continue
the item to a future City Council meeting.
CLOSED SESSION
Item//27: CLOSED SESSION ITEMS
City Attorney Beltran stated with respect to every item of business to be discussed in
Closed Session Pursuant to Section 54956.8
Ham Park Replacement Parcels
Alicia Bailon v. City of Lynwood LASC Case Number TC 018295
Conference with Legal Counsel - Anticipated Litigation
It was moved by Councilman Pedroza, second by Councilman Byrd and carried to recess
the closed session at 10:50 p.m.
Council reconvened at 11:35 p.m.
City Attomey Beltran stated that the Council met on the aforementioned matters and
reported on:
A. Ham Park Replacement Parcels: Council reached consensus
providing further instructions to the real property negotiator.
B. Alicia Ballon v. City of Lynwood LASC Case Number TC
018295: Council reached consensus approving the settlement of
the matter.
C. Conference with Legal Counsel - Anticipated Litigation: No
action was taken
ADJOURNMENT
Having no further discussion, it was moved by Councilman Pedroza, seconded by
Councilman Byrd and carried to adjourn the Regular Council Meeting at 11:40 p.m.
Ramon Rodriguez, Mayor
Andrea L. Hooper, City Clerk
LYNWOOD CITY COUNCIL
REGULAR MEETING
JULY 5, 2005
The City Council of the City of Lynwood met in a Regular Meeting in the Council Chambers, 11330 Bullis Road on
the above date at 5:17 p.m.
Mayor Rodriguez presiding.
Councilman Byrd, Pedroza, Santillan, Vasquez and Rodriguez answered the roll call.
Also present were City Manager Martinez, City Attorney Beltran, City Clerk Hooper and City Treasurer Pygatt.
City Clerk Hooper announced that the Agenda had been duly posted in accordance with the Brown Act.
PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only)
Irene Garcia - Spoke against #11 Warrant Register. Spoke against item #22 Chamber of Commerce Contract
Extension, Spoke against #24 Lynwood Senior Citizens Advisory Board Consulting Firm. Spoke on #25 Proposed
Transient Occupancy Tax Ordinance, questioned how much it would cost taxpayers for this to be put on the ballot.
Alex Landeros - Spoke in favor of #23 Special Permit Request for El Faro Restaurant anniversary celebration.
Lorene Reed - Spoke against any changes regarding #24 Lynwood Senior Citizens Advisory Board and stated that they
Advisory Board was not notified that this was going to be on the Agenda.
Frank Calderon - Spoke against any changes regarding #24 Lynwood Senior Citizens Advisory Board.
PUBLIC ORAL COMMUNICATIONS
Ernestine Austin - Stated that she is on the Senior Board and does not agree with how it is run. Also, wrote a letter to
the City Manager and has not heard from him regarding this matter.
Mrs. Quinn - Stated she needs help getting taxi vouchers so she can continue her treatments for her health.
Hyde Padahid - Stated that her performance group will have a workshop on July 28th at the Youth Center and also is
asking for donations for the performance group.
Irene Garcia - Stated she would like a total ban on fireworks, people using cell phones at gas stations, and smoke
coming from the Lynwood trolley's.
Alice Grant - Stated that she had e-mailed Councilwoman Vasquez and she had not received a response, regarding the
parking permits.
Sandra Martinez - Wanted to thank the Council for the proclamation on behalf of the Lynwood swim team.
Jack Kean - Stated that he is happy to see that there are more Sheriffs in the City.
Lionso Guzman - Stated that the Latino Chamber of Commerce gave a copy of the budget to the City Manager to
obtain help form the City and hopes Council will support it.
Sal Alatorre - Stated that he does not like they way the minutes are being done. He feels that the City Manager is
taking their right of free speech away, and wants everything said to be written down.
Alex Landeros - Stated that he does not like the way the minutes are being done. Also it takes up to three (3) weeks to
receive public information, and tapes take up to two (2) weeks to receive.
Paulette Bradley -Stated she enjoyed the City Fireworks, and the City should help the young residents that are faced
with life threatening situation in this City. Thanked the Council for addressing the Advisory Board and hope changes
would be made.
Sylvia Ortiz - Stated that Council should hire in-house rather then open requirement regarding the women and gifts
sports staff.
Irene Garcia - Stated that she does not like the way the minutes are being done, and stated that the beer advertisement
at Plaza Mexico is putting the City in a negative light.
Emestine Austin - Stated the traffic from the High School on imperial is dangerous. She repeatedly asks for help from
Council and as of yet has not received anything from them.
Item 06: PROCLAMATIONS/PRESENTATIONS
Recreation & Parks Month - Lorene Reed
National Aquatics Week - Sandra Martinez
Donation for Senior Center - Red Hat Society
Ruth Daniels & Paulette Bradley Donated a Check for $500.00 dollars for the Senior
Center.
Item #7: COUNCIL RECESS TO:
Lynwood Redevelopment Agency
Lynwood Information Inc.
Lynwood Public Finance Authority
Lynwood Utility Authority
Item #8: MINUTES OF PREVIOUS MEETINGS:
It was moved by Councilman Pedroza, seconded by Councilman Byrd to approve the following minutes.
· Special Meeting - May 31, 2005
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
PUBLIC HEARING
It was moved by Mayor Pro -Tem Santillan seconded by Councilman Pedroza and carried to open the Public Hearing.
Hearing no discussion it was moved by Mayor Pro -Tem Santillan seconded by Councilwoman Vasquez and carried
to close the Public Hearing.
Item #9:
APPEAL No. 2005-03 (CONDITIONAL USE PERMIT NO. 2005-11) 11833 ATLANTIC
AVENUE AND 4335 - 4343 AGNES AVENUE
The purpose of this item is for the City Council to conduct a public hearing to consider an appeal of conditions
pertaining to off- site improvements set forth by the Lynwood Planning Commission in Resolution 3075 and
approving Conditional Use Permit No. 2005 - 11. The project includes development of two (2) commercial buildings
totaling 12,300 square feet in area on the northwest comer of Atlantic Avenue and Agnes Avenue.
Director of Development Services Grant Taylor gave a report to council
After Council discussion it was moved by Mayor Pro -Tem Santillan, seconded by Mayor Rodriguez to deny appeal
no. 2005-03 thereby upholding all conditions set forth by the Lynwood Planning Commission in Resolution 3075
RESOLUTION NO. 2005.103 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DENYING APPEAL NO.
2005.03 THEREBY UPHOLDING THE DECISION OF THE LYNWOOD PLANNING COMMISSION TO
APPROVE CONDITIONAL USE PERMIT NO. 2005.11 WITH ALL CONDITIONS; TO CONSTRUCT TWO
(2) COMMERCIAL BUILDINGS, ONE-STORY IN HEIGHT, ON TWO (2) SEPARATE PARCELS
TOTALING 12,300 SQUARE FEET IN AREA LOCATED AT 11833 ATLANTIC AVENUE AND 4335- 4343
AGNES STREET IN THE CB-1 (CONTROLLED BUSINESS) ZONE. THE PROPERTY FACING
ATLANTIC AVENUE WOULD BE DEVELOPED WITH AN 8,100 SQUARE FOOT BUILDING AND THE
PROPERTY FACING AGNES STREET WIL BE DEVELOPED WITH A 4,200 SQUARE FOOT BUILDING.
THE PROJECT INCLUDES CONSOLIDATING THIRTEEN (13) LOTS AND PORTIONS OF PUBLIC
ALLEYS INTO TWO (2) PARCELS AND CHANGING THE ZONING DESIGNATION ON AGNES STREET
FROM P-1 (PARKING) TO CB-I (CONTROLLED BUSINESS). THE PROPERTY IS LOCATED ON THE
NORTHWEST CORNER OF ATLANTIC AVENUE AND AGNES STREET, ASSESSOR PARCEL
NUMBERS 6189-018-030, 031, 046 AND 047, CITY OF LYNWOOD, COUNTY OF LOS ANGELES, STATE
OF CALIFORNIA".
AYES: COUNCILMAN PEDROZA, SANTILLAN, VASQUEZ AND RODRIGUEZ
NOES: NONE
ABSTAIN: NONE
ABSENT: COUNCILMEN BYRD
Item #10: APPEL NO. 2005 - 04 (CONDITIONAL USE PERMIT NO. 2005-14) 4271 CARLIN
AVENUE.
The Purpose of this item is for the City Council to conduct a public hearing to consider
an appeal of the planning commission decision to deny Conditional Use Permit No.
2005 - 14, a proposal to establish and operate a transitional living facility at 4271 Carlin
Avenue in the R - 3 (Multiple - Family Residential) zone.
It was moved by Councilman Pedroza, seconded by Mayor Pro -Tem Santillan and
carried to open the Public Hearing.
Rob White - Spoke against the item.
James Wolf- Spoke against the item.
Joshes Triponovich - Fifty percent manager of Tri~Care stated he is in favor of the item.
Joe Battle - Spoke against the item.
Sharon Frambose - Spoke against the item.
Beth Goodman - Spoke in favor of the item.
Mrs. Guzman - Spoke against the item.
Jean Williams - Spoke against the item.
Richard Chapman - Spoke in favor of the item.
Ms. Gimbals - Spoke in favor of the item.
Charles Gant - Spoke in favor of the item.
Georgie McKinney - Spoke against the item.
Hearing no further discussion it was moved by Councilman Byrd, seconded by
Councilman Pedroza to close the Public Hearing.
Director of Development Services Grant Taylor gave a report to council
After Council discussion it was moved by Mayor Pro -Tem Santillan seconded by Mayor Rodriguez to deny appeal
no. 2005-04 thereby upholding the decision of the Lynwood Planning Commission to deny conditional use Permit
No.2005-14. And adopting the resolution entitled.
RESOLUTION NO. 2005.104 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DENYING APPEAL NO. 2005-
14; A REQUEST TO ESTABLISH AND OPERATE A TRANSITIONAL LIVING FACILITY/HOMELESS
SHELTER WITHIN AN EXISTING ONE-STORY BUILDING LOCATED AT 4271 CARLIN AVENUE,
ASSESOR PARCEL NUMBERS 6186-011-025, IN THE R-3 (MULTIPLE FAMILY RESIDENTIAL) ZONE,
CITY OF LYNWOOD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA.
ROLL CALL:
AYES: COUNCILMEN PEDROZA, SANTILLAN, VASQUEZ AND RODRIGUEZ
NOES: COUNCILMAN BYRD
ROLL CALL:
ABSTAIN: NONE
ABSENT: NONE
CONSENT CALENDAR
All matters listed under the Consent Calendar will be acted upon one motion affirming the action recommended on the
agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff
request specific items to be removed from the Consent Calendar for separate action.
Mayor Pro -Tem Santillan pulled #13
Councilwoman Vasquez pulled #20, #21, and #22
It was moved by Councilman Byrd, second by Councilman Pedroza to receive and file and adopt the following
Resolutions.
Item #11: APPROVAL OF THE WARRANT REGISTERS
RESOLUTION NO. 2005.105 ENTITLED:
"ALLOWING AND APPROVING RESOLUTION OF THE CITY COUNCIL OF THE CITYOF LYNWOOD
APPROVING THE DEMANDS AND ORDERING
WARRANTS THEREFORE."
Item #12: WEED ABATEMENT PROGRAM FOR 2005 - 2006
Staff has recently completed a citywide survey of properties with dry and drying weed problems. The attached
resolution sets a public hearing on performing said work on the listed parcels. The hearing date is scheduled for July
19, 2005 in the City Hall Council Chambers.
RESOLUTION NO. 2005.106 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS
INTENTION TO ABATE DRY AND DRYING WEEDS ON CERTAIN PARCELS OF LAND IN THE CITY
OF LYNWOOD FOR FISCAL YEAR 2005 - 2006."
Item #14:
ACCEPTANCE OF VIRGINIA AVE. (STATE TO LINDBERGH) AND JOSEPHINE ST.
(BULLIS TO MURIEL), PROJECT NO. 05-5299
On March 1, 2005 the City Council awarded a contract to Ranco Corporation, for the Virginia Ave. and Josephine St.,
Street Improvement Project, Project No. 05-5299. All construction work on the project has been completed. The project
is ready for acceptance.
RESOLUTION NO. 2005.017 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE VIRGINIA
AVE. {STATE TO LINDBERGH) AND JOSEPHINE ST., (BULLIS TO MURIEL), STREET
IMPROVEMENT PROJECT, PROJECT NO. 05-5299, AS BEING COMPLETE."
Item #15:
ACCEPTANCE OF MURIEL AVE. (PALM TO CARLIN,) CORNISH AVE. (MAGNOLIA
TO AGNES), CORNISH AVE. (WOODLAWN TO MARTIN LUTHER KING), ANNETTA
AVE. (WOODLAWN TO MARTIN LUTHER KING), COLYER AVE. (SHIRLEY TO LE
SAGE), HULME AVE. (MARTIN LUTHER KING TO LYNDORA) AND WASHINGTON
AVE. (PENDLETON TO ABBOTT) PROJECT NO. 05-2599
On February 15, 2005 the City Council awarded a contract to Orion Contractors Inc., for
Street Improvement Project, Project No. 05-5299. All construction work on the project
has been completed. The project is ready for acceptance.
RESOLUTION NO. 2005.108 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE MURIEL
AVE. (PALM TO CARLIN), CORNISH AVE. (MAGNOLIA TO AGNES) CORNISH AVE. (WOODLAWN
TO MARTIN LUTHER KING), ANNETTA AVE. (WOODLAWN TO MARTIN LUTHER KING), COLYER
AVE. (SHIRLEY TO LE SAGE). HULME AVE. (MARTIN LUTHER KING TO LYNDORA) AND
WASHINGTON AVE. (PENDLETON TO ABBOTT) STREET IMPROVEMENT PROJECT, PROJECT NO.
05-5299, AS BEING COMPLETE"
Item #16:
ACCEPTANCE OF AN IRREVOCABLE EASEMENT OFFER DEDICATED FOR
STREET PURPOSES AT 3056 REDWOOD AVENUE.
The conditions of approval for the development of a second single-family residence, two-
story in height with and attached 2 - car garage at 3056 Redwood Avenue (SPR Case
2005 - 11) includes an irrevocable dedication for a five (5) feet wide strip of property
along Redwood Avenue.
RESOLUTION NO. 2005.109 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ACCEPTING AN IRROVOCABLE EASEMENT OFFER OF DEDICATION FOR
STREET PURPOSES AT 3056 REDWOOD AVENUE."
Item #17:
ACEPTANCE OF AN IRREVOCABLE EASEMENT OFFER DEDICATED FOR STREET
PURPOSES AT 3511 BURTON AVENUE.
The conditions of approval for the development of a second single-family residence, one-
story in height with an attached 2 - car garage at 3511 Burton Avenue (SPR Case 2005-
02) Includes an irrevocable dedication for a five (5) feet wide strip of property along Burton Avenue
RESOLUTION NO. 2005.110 ENTILTED:
"A RESOLUTION OF THE CITY COUNCIL FO THE CITY OF LYNWOOD
ACCEPTING AN IRROVOCABLE EASEMENT OFFER OF DEDICATION FOR
STREET PURPOSES AT 3511 BURTON AVENUE."
Item #18: CONTRACT AMENDMENT FOR MACTEC PAVEMENT MANAGEMENT SYSTEM
MACTEC had been retained by the City to complete the Pavement Management System. MACTEC has requested
compensation for additional design work beyond the original scope of work of the contract. The additional cost is
$3,200.
RESOLUTION NO. 2005.111 ENTIT!,EB:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE
AMENDMENT TO MACTEC'S CONTRACT FOR THE DESIGN OF THE PAVEMENT MANAGEMENT
SYSTEM AND AUTHORIZE THE MAYOR TO EXECUTE THE CINTRACT AMENDMENT."
Item//19: PROPOSITION A DISCRETIONARY INCENTIVE FUNDS
The City had participated in reporting operational and financial statistics to the National Transit Database for the Blue
line Trolley. In return for participation, the City will be receiving Proposition a Discretionary Grant funds from the
Metropolitan Transit Authority (MTA). In order to receive these funds, MTA requests that the City execute a
Memorandum of Understanding, which requires the Mayor's signature.
RESOLUTION NO. 2005. 112 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNW'OOD AUTHORIZING THE MAYOR
TO EXECUTE THE MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY RELATING TO PROPOSITION A
DISCRETIONARY GRANT FUNDS".
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
Item//13: REPLACEMENT OF GYMNASIUM ROOF
The roof over the gymnasium located at the Community Center has badly deteriorated and needs to be replaced before
the next rainy season. To expedite the roof replacement, approval of the informal bidding process as allowed in Section
6-3.13c of the Lynwood Municipal Code is necessary.
City Manager Martinez gave a brief description of the item.
Interim Director of Environmental Services / City Engineer Paul Nguyen gave Council a brief report.
After Council discussion it was moved by Mayor Pro- Santillan, seconded by Councilman Pedroz to adopt the attached
Resolution.
RESOLUTION NO. 2005.113 ENTITLED
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE
INFORMAL BIDDING PROCESS FOR THE REPLACEMENT OF THE GYMNASIUM ROOF."
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
Item #20:
ACQUISITION OF SUPLUS CAL TRANS PROPERTY - IMPERIAL HIGHWAY AND
MONA BOULEVARD, CAL TRANS DEED NO. 055992 - 02 - 01
The purpose of this item is to authorize and direct staff to proceed with the acquisition of the property in question
approximately 2,628 square feet of land in an irregular shaped lot for open space purposes and the possible location of
a billboard under the terms and condition of the agreement with Bulletin Displays.
Al~er Council discussion it was moved by Councilman Pedroza, seconded by Mayor Rodriguez to adopt the attached
Resolution.
RESOLUTION NO. 2005.114 ENTITLED:.
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD EXPRESSING THE CITY'S
INTENT TO ACQUIRE CAL TRANS SURPLUS PROPERTY AT IMPERIAL HIGHWAY AND MONA
BOULEVARD (CAL TRANS DEED NO. 055992 - 02 - 01)
ROLL CALL:
AYES: COUNCILMEN PEDROZA, SANTILLAN, AND RODRIGUEZ
NOES: COUNCILMEN BYRD, VASQUEZ
ABSTAIN: NONE
ABSENT: NONE
Item #21: WOMEN AND GIRLS SPORTS STAFF
At the regularly scheduled meeting of June 21, 2005 the City Council directed staff to bring back options in order to
direct greater staff resources towards the planning, development and implementation of Women's and Girl's Sports
Programs. This report provides the requested options along with activities associated with defraying the additional
costs.
After Council discussion it was moved by Councilwoman Vasquez, seconded by Councilman Byrd to approve option
#2 of the staffreport based on the current limited inventory of field space and adopt the attached Resolution.
RESOLUTION NO. 2005.115 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE
APPROPRIATION OF TWENTY-NINE THOUSAND DOLLARS FROM THE UNAPPROPRIATED
GENERAL FUND BALANCE TO FUND ONE PART - TIME RECREATION SPECIALIST IN THE
RECREATION & COMMUNITY SERVICES DEPARTMENT TO DEVELOP, ORGANIZE AND
IMPLEMENT A COMPREHENSIVE WOMEN'S AND GIRL'S SPORTS PROGRAM".
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
Item #22: CHAMBER OF COMMERCE CONTACT EXTENSION
The current agreement between the City of Lynwood and the Lynwood Chamber of Commerce was due to expire on
June 30, 2005. Based on the information presented at the June 21, 2005 joint meeting of the Lynwood City Council and
the Lynwood Redevelopment Agency, the City Council determined that it was not in the best interest of the City to
enter in a long-term contract, given the legal challenges currently facing the chamber. The City Council approved an
extension of the agreement for an additional term of six months, with the addition of certain other terms and conditions.
Director of Recreation & Community Services Jim Given gave a brief report.
City Attorney Beltran answered Council questions.
After Council discussion it was moved CouncilmAn Pedroza seconded by Mayor Rodriguez to approve the extension
of the agreement for a period of six months adopting the attached resolution.
RESOLUTION ON. 2005.116 ENTITLED:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR
TO EXECUTE THE AMENDMENT TO THE AGREEMENT WITH THE LYNIVOOD CHAMBER OF
COMMERCE FOR PROFESSIONAL SERVICES."
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
After Council discussion a substitute motion was moved by Councilman Pedroza seconded by Mayor Rodriguez to
approve that Lynwood Chamber of Commerce give a monthly audit report to the City.
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
DISCUSSION ITEMS
Item #23: SPECIAL PERMIT REQUEST- 11125 ATLANTIC AVENUE
The purpose of this item is to have the City Council consider a request from Mr. Jose Garcia of El Faro Restaurant for a
special permit to conduct an anniversary celebration at 11125 Atlantic Avenue on Friday, Saturday and Sunday July
22nd through 24th 2005.
It was moved by Mayor Pro -Tem Santillan, second by Councilman Pedroza to approve the Special Permit Request
based upon the following conditions:
The proponent must agree to meet the city of Lynwood permit requirements.
The proponent has met all requirements set forth by the Fire Department.
The proponent must agree to provide the security requirement set forth by the Sheriff Department.
The proponent must agree to keep the noise levels within those prescribed by the Lynwood Municipal
Code.
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ AND RODRIGUEZ
NONE
NONE
NONE
Item #24: LYNWOOD SENIOR CITIZENS ADVISORY BOARD
The Lynwood City Council formally recognized the Lynwood Senior Citizens Advisory Board in July 2003 as the body
designated to advise the City Council relative to senior citizen issues. Staff has prepared this report in an effort to
provide an assessment for consideration relative to the function for the Lynwood Senior Citizens Advisory Board.
After Councils discussion it was moved by general consent to continue this item.
ROLL CALL:
AYES:
NOES:
ABSTAIN:
ABSENT:
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZAND RODRIGUEZ
NONE
NONE
NONE
Item//25: PROPOSED TRANSIENT OCCUPANCY TAX ORDINANCE
The purpose of this item is to comply with the California Code requirements, And hold a public meeting whereby the
public will be able to give testimony on the proposed ordinance.
Deputy City Attorney Mizarahi gave Council a brief report.
After Council discussion it was moved by Councilman Byrd, seconded by Councilman Pedroza to receive and file this
report.
CLOSED SESSION
Item #21: CLOSED SESSION ITEMS
City Attorney Beltran stated, with respect to every item of business to be discussed in Joint Closed Session Pursuant to
Section 54957.6:
A. With respect to every item of business to be discussed in closed session pursuant
to Section 54956.9
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) o£ section
54956.9)
Name of Case: Laverne Jackson and Jackson & Associates v. City of Lynwood. Case No.
BC288238
Name of Case: Thomas v. City of Lynwood
Case No. BC288238
Name of Case: Patricia A. Wright v. City of Lynwood, et. al
Case No. TC017838
Name of Case: Regency Outdoor Advertising, Inc. v. City of Lynwood
Case No. BC285256
B. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9:
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9:
ONE (1) CASE (UMMIC)
C. With respect to every item of business to be discussed in closed session pursuant to Section 54956.8:
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Properties: See listing of properties by address and Assessor Parcel Numbers in
Attachment "A"
City Negotiators: City Council City Manager, City Attorney, Kent Melton and Grant Taylor.
Negotiating Parties: See listing of properties and property owners in Attachment "A" to the agenda.
Under Negotiations: Price and terms of payment - Seeking authority to make an offer to Seller for
acquisition of property and where appropriate, value of immovable fixtures and
equipment, provision, are appropriate. Relocation benefits and compensation
for potential loss of goodwill to parties legally entitled thereto.
It was moved by Councilman Pedroza, seconded by Councilman Byrd and carried to recess the Joint Closed
Session at 8:08 p.m.
Council reconvened at 9:45 p.m.
City Attorney Beltran stated that the Members met on the aforementioned matters and reported on:
A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Name of Case:
Laverne Jackson and Jackson & Associates v. City of Lynwood. Case No.
BC288238
A brief status report was provided but no action was taken at this time.
Name of Case:
Thomas v. City of Lynwood
Case No. BC288238
A brief status report was provided but no action was taken at this time.
Name of Case:
Patricia A. Wright v. City of Lynwood, et. Al
Case No. TC017838
A brief status report was provided but no action was taken at this time.
Name of Case:
Regency Outdoor Advertising, Inc. v. City of Lynwood
Case No. BC285256
A brief status report was provided but no action was taken at this time.
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
ONE (1) CASE (UMMIC)
After discussion Council reached consensus 5-0 basis and provided further direction
to the staff and the City Attorney and the disposition of this matter.
C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Properties:
See listing of properties by address and Assessor Parcel Numbers in
Attachment "A"
City Negotiators:
City Council City manager, City Attorney, Kent Melton and Grant Taylor.
Negotiating Parties: See listing of properties and property owners in Attachment "A" to the agenda.
Under Negotiations:
Price and terms of payment - Seeking authority to make offer to Seller for
acquisition of property and where appropriate, value of immovable fixtures and
equipment, provision of appropriate. Relocation benefits and compensation for
potential loss of goodwill to parties legally entitled thereto.
Council was provided with a report on the property that is listed. As to a
particular property Council reached Consensus and provided direction
regarding the Church located on 11822, 11832 Atlantic Avenue and those
instructions where provided on a 5 - 0 bas for implantation by staff and
special consultant Universal Field Services Inc. on that disposition of that
matter.
ADJOURNMENT
Having no further discussion, it was moved by Councilman Pedroza, seconded by Councilman Byrd and carried to
adjourn the Regular Council Meeting at 9:50 p.m. in the memory of Richard Armstrong.
Ramon Rodriguez, Mayor
Andrea L. Hooper, City Clerk
LYNWOOD CITY COUNCIL
SPECIAL MEETING
JULY 13, 2005
The City Council of thc City of Lynwood met in a Special Meeting in the Council Chambers, 11330 Bullis Road on thc
above date at 4:35 p.m.
Mayor Rodriguez presiding.
Councilmen Byrd, Pedroza, Santillan, Vasquez and Rodriguez answered the roll call.
Also present were City Manager Martinez, City Attorney Beltran, City Clerk Hooper and City Treasurer Pygatt.
City Clerk Hooper announced that the Agenda had been duly posted in accordance with the Brown Act.
PUBLIC ORAL COMMUNICATIONS
(Regarding Agenda Items Only)
Irene Garcia - Spoke on #5 Amendment to the Classification Plan, Management and General Employees Salary
Schedule and authorizing the reclassification of identified incumbents. Questioned when was this posted? Spoke on #6
Proposed Transient Occupancy Tax Ordinance. Wanted to know how much money was spent for this item for
consultants?
PUBLIC ORAL COMMUNICATIONS
Frank Calderon - Stated he has some concerns on the Proposed Transient Occupancy tax.
Irene Garcia - Stated that Council needs to further look into this matter.
Sal Martinez - Question Council if they intended to do an RFP for tree trimming for the City.
Alex Landeros - Stated to his understanding there is no contract for tree trimming and questioned if the Council is
going to open it up to an RFP.
Margaret Aurajo - Spoke in favor of item #5, and questioned on exactly how item #6 is going to be monitor.
Irene Garcia - Stated she only sees the City employees cutting tress, and that she cuts her own tree and her neighbors.
DISCUSSION ITEMS
Item #5:
AMENDMENT TO THE CLASSIFICATION PLAN, MANAGEMENT AND GENERAL
EMPLOYEES SALARY SCHEDULE AND AUTHORIZING THE RECLASSIFICATION OF
IDENTIFIED INCUMBENTS
The purpose of this item is t ratify organizational changes that were approved by the City
Council with the adoption of the FY 05 - 06 Budget at the June 21, 2005 Council
Meeting.
Substitute Motion
It was moved by Councilwoman Vasquez, seconded by Councilman Byrd to continue this
item and to bring back a more equal comprehensive plan for all the employees in an
increase of salary.
ROLL CALL:
AYES: COUNCILMEN BYRD, PEDROZA, VASQUEZ,
NOES: COUNCILMEN SANTILLAN, RODRIGUEZ
ABSTAIN: NONE
ABSENT: NONE
Motions Passes
Item #6: PROPOSED TRANSIENT OCCUPANCY TAX ORDINANCE
The purpose of this item is to provide the Council with additional information relative to
the proposed Transient Occupancy Tax and also to hold an additional public meeting as
required by the Govemment Code.
Deputy City Attorney Mizarahi gave Council a brief presentation and responded to
some of the residents concerns.
After Council discussion it was moved by Councilman Byrd, seconded by Mayor
Rodriguez to continue this item.
ROLL CALL:
AYES:
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
COUNCILMEN BYRD, PEDROZA, SANTILLAN, VASQUEZ, AND RODRIGUEZ
Item #7: CLOSED SESSION ITEMS
CLOSED SESSION
City Attomey Beltran stated, with respect to every item of business to be discussed in Joint Closed Session Pursuant to
Section 54956.6:
A. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9:
ONE (1) CASE
It was moved by Councilman Pedroza, second by Councilman Byrd and carried to recess the Joint Closed
Session at 5:45 p.m.
Council reconvened at 6:45 p.m.
City Attorney Beltran stated that the Members met on the aforementioned matters and reported on:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
ONE (1) CASE
After staff presentation on this matter, Council reached consensus
and provided further instruction on the disposition of this item. Staff was provided with
further instruction on the following basis. The direction was from Councilman Pedroza,
Councilman Byrd, and Councilwoman Vasquez. There was one No vote from the Mayor
Rodriguez and one abstention from Mayor Pro- Tern Santillan.
ADJOURNMENT
Having no further discussion, it was moved by Councilman Byrd, seconded by Councilman Pedroza and carried to
adjourn the Special Council Meeting at 9:50 p.m.
Ramon Rodriguez, Mayor
Andrea L. Hooper, City Clerk
AGENDA STAFF REPORT
DATE:
August 2, 2005
TO:
APPROVED BY:
Honorable Chairman & Members of the Agency
N. Enrique Martinez, Executive Director/~'',~']
PREPARED BY:
Louis Morales, Deputy Executive Director
Leaonna Fletcher, Interim Housing Associate
SUBJECT:
Recommendation:
Joint Public Hearing for Consideration of the Disposition and
Development Agreement with Access Community Housing
for the Development of Three (3) Single Family Units.
Staff respectfully recommends that the Agency open the public hearing accept
public comment and approve the DDA and adopt the following resolutions:
A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY
APPROVING THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS
COMMUNITY HOUSING FOR THE DEVELOPMENT OF THREE (3) SINGLE
FAMILY HOMES UTILIZING 2001 AND 2002 HOME PROGRAM CHDO FUNDS
A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY MAKING
CERTAIN ENVIRONMENTAL FINDINGS WITH RESPECT TO THE
PROPOSED DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS
COMMUNITY HOUSING
A RESOLUTION OF THE CITY COUNCIL APPROVING THE DISPOSITION
AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE LYNWOOD
REDEVELOPMENT AGENCY AND ACCESS COMMUNITY HOUSING FOR
THE DEVELOPMENT OF THREE (3) SINGLE FAMILY HOMES UTILIZING
2001 AND 2002 HOME PROGRAM CHDO FUNDS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
MAKING CERTAIN ENVIRONMENTAL FINDINGS WITH RESPECT TO THE
PROPOSED DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
AGENDA ITEN
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS
COMMUNITY HOUSING
Background:
This item facilitates a joint public hearing for the consideration of the Disposition
and Development Agreement (DDA) between the Agency and Access
Community Housing ("the Developer") for the development of three (3) single-
family attached residential units at 4267 Fernwood Avenue (the "Site").
On April 19, 2005, the City Council authorized the purchase of the Site
from Caltrans in the amount of $179,500. The City is in the process of
completing the acquisition of property.
On June 7, 2005, the Agency heard the Developer's presentation to
develop three (3) Single-Family residential units on the Site. The Agency
approved the development concept and the use of CHDO Funds for FY
2001-$108,300, FY 2002 - $104,250, and FY 2003 - $105,052 to make
each of the three homes affordable to qualified Iow income families
meeting 80% of area median income ("AMI").
The Agency will be utilizing HOME funds to meet the CHDO requirement
set forth by HUD using 15% of the City's annual allocation to a Community
Housing Development Organization (CHDO). The Agency is required to
spend the 2001 and 2002 CHDO allocation by August 31, 2005.
On June 21, 2005 the Agency continued the public hearing to approve a
DDA to development three homes and use of CHDO Funds for FY 2001-
$108,300 and FY 2002 - $104,250, and FY 2003 - $105,052 as the
Agency was awaiting the release of the 2003 HOME allocation from the
Department of Housing and Urban Development ("HUD").
As a result of the delay of the release of funds from HUD and the fact that
the Agency has a deadline date of August 31, 2005 to expend the 2001
and 2002 CHDO allocation, the DDA was modified to exclude the 2003
CHDO allocation and the DDA was re-advertised. Although only two years
of CHDO allocation are being proposed for the project, all three units will
be restricted to families meeting 80% of AMI. The Agency and Developer
have the option to come back at a later date and modify the DDA to
incorporate the 2003 CHDO allocation upon the release of such funds by
HUD.
6. Attached for Agency and City Council consideration is a draft DDA.
Discussion & Analysis:
According to federal regulations, a Public Hearing is required to receive citizen
comments regarding the use of federal HOME funds to develop three affordable
housing units. In addition a joint public hearing is required when a public agency
considers the disposition of City/Agency property.
This project consists of the development of three new single-family attached
residential units of which two will be sold and occupied by households that do not
exceed 80% of the AMI for Los Angeles County. The Site is approximately 8,157
square feet of property located at 4267 Fernwood Avenue. Each home will
have approximately 1,200 square feet of living area. Each unit will have three
bedrooms, two bathrooms, a living room, dining room and a two-car garage.
The proposed development will provide many significant benefits for the City of
Lynwood. First of all, it will replace blighted property with new modern residential
units that will increase the supply of the City's housing units. Secondly, the
property will be added on the tax rolls to increase property values on the project
site and the property values in the adjacent areas. Finally, new homes will be
available and affordable for Iow income families. The use of federal funds
maximizes the benefits without impacting the City's general fund or Agency
funds; while enabling the City to meet its expenditure under the HOME program
and the housing demands imposed by the State of California.
Pursuant to section 33433 (c) (1) a summary report is not necessary as this
project is a small housing project as defined in section 33013.
Fiscal Impact:
The Agency proposes to utilize HOME funds and will be reimbursed the
purchase price of $179,500 upon the sale of the Site to the Developer.
Attachments:
1. Resolutions
2. DDA
3. Public Notice
PUBLIC HEARING
REGARDING DISPOSITION AND DEVELOPMENT OF
4267 FERNWOOD AVENUE AND USE OF HOME FUNDS
NOTICE IS HEREBY GIVEN that on August 2, 2005, at the hour of 5:00
p.m., or soon thereafter as the matter may be heard, the Redevelopment Agency
("Agency") will conduct a Public Hearing in the Council Chamber, City Hall,
11330 Bullis Road, Lynwood, California 90262, on the Disposition and
Development Agreement ("DDA") between the Agency and Access Community
Housing, a non-profit organization (CHDO) for an affordable housing project
located at 4267 Fernwood Avenue and the proposed utilization of CHDO Funds
in the amount $212,550.
The Agency will consider approval of the proposed development of three single
family units and the proposed use of federal HOME funds to subsidize the
project.
At the above stated day, hour and place, any and all persons having
objections to the proposed Agreement or the regularity of the prior proceedings,
may appear before the Agency and show cause why the Agreement should not
be approved.
At any time not later than the hour aforesaid set for hearing, any person
objecting to the project and the proposed use of federal funds may file, in writing
with the Redevelopment Director, a statement of his or her objection thereto. Any
persons or organizations desiring to be heard at the aforesaid hour shall have the
opportunity to be heard.
The Disposition and Development Agreement and all other required
documents for the project are available for public inspection at the office of the
Redevelopment Development at 11330 Bullis Road, Lynwood, California, during
the hour of 7:00 A.M. to 6:00 P.M., Monday through Thursday.
Dated: July 14, 2005
Publish:
RESOLUTION NO.
A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY APPROVING THE
PROPOSED DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN
THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS COMMUNITY
HOUSING FOR THE DEVELOPMENT OF THREE (3) SINGLE FAMILY HOMES AT
4267 FERNWOOD AVENUE
WHEREAS, the Redevelopment Plan for Lynwood Project Area "A"
("Redevelopment Plan"), was duly approved and adopted on July 3, 1973 by Ordinance
No. 945 and subsequently amended on December 27, 1973 by Ordinance No. 960, on
August 19, 1975 by Ordinance No. 990, on June 1, 1976 by Ordinance No. 1000, on
December 7, 1976 by Ordinance No. 1010, on December 16, 1980 by Ordinance No.
1111, July 19, 1988 by Ordinance No. 88-1308, and on March 20, 2001 by Ordinance
No. 1504; and
WHEREAS, the Lynwood Redevelopment Agency ("Agency") is engaged in
activities necessary to execute and implement the Redevelopment Plan for
Redevelopment Project Area "A" ("Redevelopment Project") in the City of Lynwood and in
order to do so the Agency proposes to enter into a Disposition and Development
Agreement ("DDA") with Access Community Housing ("Developer"), which provides for
the development of three (3) single family homes utilizing HOME funds; and
WHEREAS, the Agency desires to consider the disposition of the CalTrans
property in connection with the development of the Site by the Developer; and
WHEREAS, the proposed DDA contains the provisions, terms, conditions and
obligations required by state and local law; and
WHEREAS, the Developer possesses the qualifications necessary to ensure
development of the Site proposed in accordance with the purposes and objectives of the
Redevelopment Plan; and
WHEREAS, the Agency and City Council of the City of Lynwood have held a duly
noticed joint public hearing on the proposed DDA and related agreements;
WHEREAS, the Agency and the City Council have duly considered the proposed
DDA and believe that development pursuant thereto is in the best interest of the City of
Lynwood and in furtherance of the goals and objectives of the Lynwood Redevelopment
Agency to reduce blight and produce affordable housing in the Project Area;
NOW, THEREFORE, IT IS RESOLVED by the Lynwood Redevelopment Agency
as follows:
Section 1. The Agency finds and determine that the development of the Site
pursuant to the proposed DDA is necessary to effectuate the purpose of the
Redevelopment Plan for the Redevelopment Project.
Section 2. The Agency hereby finds and determines that the development of the
Site pursuant to the proposed DDA will be consistent with the development permitted at
that location by Lynwood's Zoning Ordinance.
Section 3. The Agency has held a joint public hearing with the City Council and has
received, heard and considered all oral and written objections to the proposed DDA and
to the actions connected therewith, and hereby overrules all such oral and written
objections.
Section 4. The Agency finds that the sale of the property contemplated by the
DDA will assist in the elimination of blight and provide affordable housing.
Section 5. The Agency finds that the sale of the property as contemplated by the
DDA is in the interests of the health, safety and welfare of the City, is in accordance with
the Redevelopment Plan, is consistent with the Implementation Plan adopted pursuant to
Health and Safety Code Section 33490 and will be of benefit to the Project Area.
Section 6. The Agency approves the sale of the property contemplated by the
DDA.
Section 7. The Executive Director of the Agency is hereby authorized to execute
the DDA.
Section 8. The Executive Director of the Agency, or his designee, is hereby
authorized, on behalf of the Agency and the City, to sign all documents necessary and
appropriate to carry out and implement the DDA, and to administer and implement the
Agency's obligations, responsibilities and duties to be performed under the DDA.
APPROVED AND ADOPTED this 21 st day of July 2005.
RAMON RODRIGUEZ, CHAIRMAN
N. Enrique Martinez
Executive Director
APPROVED AS TO FORM:
Ronald Wilson
Agency Counsel
APPROVED AS TO CONTENT:
Louis Morales, Deputy Executive Director
ATTEST:
Andrea L. Hooper, Secretary
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned Agency Secretary for the Lynwood Redevelopment Agency, do
hereby certify that the foregoing Resolution was passed and adopted by the Lynwood
Redevelopment Agency at a regular meeting held on the day of ., 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Agency Secretary, Lynwood Redevelopment Agency
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned Agency Secretary for the Lynwood Redevelopment Agency, do
hereby certify that the above and foregoing is a full, true and correct copy of Resolution
No. on file in my office and that said resolution was adopted on the date and by the
vote therein stated.
Dated this day of ,2005.
Agency Secretary, Lynwood Redevelopment Agency
RESOLUTION NO.
A RESOLUTION OF THE LYNWOOD REDEVELOPMENT AGENCY MAKING
CERTAIN ENVIRONMENTAL FINDINGS WITH RESPECT TO THE
PROPOSED DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS
COMMUNITY HOUSING
WHEREAS, the Lynwood Redevelopment Agency (the "Agency") wishes
to consider the approval of a Disposition and Development Agreement ("DDA")
by and between the Agency and Access Community Housing (the "Developer")
for the disposition of certain real property located at 4267 Femwood Avenue (the
"Site"); and
WHEREAS, a Project Environmental Impact Report was prepared for the
1980 Amendment to Redevelopment Project Area "A" ("1980 EIR") and for the
2003 General Plan Update; and
WHEREAS, the development advances the goals of the 1980
Amendment to Lynwood Redevelopment Project Area "A" ("1980 Amendment")
described in the 1980 EIR which goals are to (1) arrest the decline and decay
and the spread of blight throughout the project area, (2) restore and revitalize
existing residential, commercial and industrial areas to viable centers serving
community and regional needs, and (3) stimulate and attract private investment
thereby improving the City's economic health, employment opportunities and tax
base; and
WHEREAS, the 1980 EIR addresses the environmental impacts of the
development pursuant to the proposed DDA; and
WHEREAS, the Agency has prepared an Initial Study and found and
determined that a subsequent EIR is not needed because none of the following
conditions of Section 15162 of Guidelines for the Implementation of the
California Environmental Quality Act ("CEQA Guidelines") have occurred:
Subsequent changes are proposed in the project which will require
important revisions to the 1980 EIR due to the involvement of new
significant impacts not considered in the 1980 EIR; and
Substantial changes occurred with respect to the circumstances under
which the project was undertaken due to the involvement of the new
significant impacts not covered in the 1980 EIR; and
· New information of substantial importance to the project has become
available.
NOW, THEREFORE, the Lynwood Redevelopment Agency hereby
resolves as follows:
Section 1. The redevelopment of the Site provided for by the DDA is
covered by the 1980 EIR which serves as the Final Environmental Impact Report
for the entire Amendment, which Amendment constitutes the "Project" and the
2003 EIR for the General Plan Update.
Section 2. The redevelopment of the Site provided for by the DDA was
considered in the 1980 EIR and the 2003 EIR as part of the Project.
Section 3. The 1980 EIR was considered prior to the approval of the DDA.
The Agency hereby finds: the redevelopment pursuant to the proposed DDA is
within the scope of the 1980 Amendment previously approved; the effects of the
redevelopment pursuant to the proposed Final Environmental Impact Report
together with all other development will not cause a significant effect on the
environment. All feasible mitigation measures and alternatives developed in the
previous Final Environmental Impact Report for the Project are incorporated in
this Development. No new information of substantial importance to the Project
has become available. The final Environmental Impact report, therefore, is
determined to be adequate to serve as the environmental impact report for the
Development and satisfies all the requirements of CEQA.
Section 4. Applicable mitigation measures identified in the Final
Environmental Impact Report have been incorporated into this Development
which mitigate any potential significant environmental impacts thereof.
Section 5. The Final Impact Report incorporates certain mitigation
measures which are to mitigate or avoid significant effects on the environment,
and the Agency hereby adopts the following program for reporting and
monitoring the implementation of such mitigation measures pursuant to Public
Resources Code Section 21081.6:
A. The Developer selected by the Agency shall enter into an
Agreement with the Agency to submit all plans and specifications for the
Development to the Agency for its approval, at which time the Agency shall
review the plans and specifications for compliance with such mitigation
measures as are the responsibility of the Developer;
B. The Agency shall comply with all requirements of the City of
Lynwood (the "City") and all public agencies having jurisdiction in any demolition
and construction of public works are to be constructed by the Agency;
C. The Agency will report to the City Council of the City not less than
annually on the implementation of the mitigation measures and make any
recommendations it deems necessary to further implement said measures, such
report to be included in the Agency's annual report pursuant to California Health
and Safety Code Section 33089.5 and 33080.4;
D. The Agency hereby authorizes and directs that a Notice of
Determination with respect to the acquisition and development of the Site
pursuant to the proposed DDA, and all other Agency actions taken in furtherance
thereof, be filed.
APPROVED AND ADOPTED this 21 st day of July 2005.
RAMON RODRIGUEZ, CHAIRMAN
N. Enrique Martinez
Executive Director
APPROVED AS TO FORM:
Ronald Wilson
Agency Counsel
APPROVED AS TO CONTENT:
Louis Morales, Deputy Executive Director
ATTEST:
Andrea L. Hooper, Secretary
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned Agency Secretary for the Lynwood Redevelopment
Agency, do hereby certify that the foregoing Resolution was passed and adopted
by the Lynwood Redevelopment Agency at a regular meeting held on the day
of ,2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
Agency Secretary, Lynwood Redevelopment Agency
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned Agency Secretary for the Lynwood Redevelopment
Agency, do hereby certify that the above and foregoing is a full, true and correct
copy of Resolution No. on file in my office and that said resolution was
adopted on the date and by the vote therein stated.
Dated this day of ,2005.
Agency Secretary, Lynwood Redevelopment Agency
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING
THE PROPOSED DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS
COMMUNITY HOUSING FOR THE DEVELOPMENT OF THREE (3) SINGLE FAMILY
HOMES AT 4267 FERNWOOD AVENUE
WHEREAS, the Redevelopment Plan for Lynwood Project Area "A"
("Redevelopment Plan"), was duly approved and adopted on July 3, 1973 by Ordinance
No. 945 and subsequently amended on December 27, 1973 by Ordinance No. 960, on
August 19, 1975 by Ordinance No. 990, on June 1, 1976 by Ordinance No. 1000, on
December 7, 1976 by Ordinance No. 1010, on December 16, 1980 by Ordinance No.
1111, July 19, 1988 by Ordinance No. 88-1308, and on March 20, 2001 by Ordinance
No. 1504; and
WHEREAS, the Lynwood Redevelopment Agency ("Agency") is engaged in
activities necessary to execute and implement the Redevelopment Plan for
Redevelopment Project Area "A" ("Redevelopment Project") in the City of Lynwood and in
order to do so the Agency proposes to enter into a Disposition and Development
Agreement ("DDA") with Access Community Housing ("Developer"), which provides for
the development of three (3) single family homes utilizing HOME funds; and
WHEREAS, the Agency desires to consider the disposition of the Caltrans
property in connection with the development of the Site by the Developer; and
WHEREAS, the proposed DDA contains the provisions, terms, conditions and
obligations required by state and local law; and
WHEREAS, the Developer possesses the qualifications necessary to ensure
development of the Site proposed in accordance with the purposes and objectives of the
Redevelopment Plan; and
WHEREAS, the Agency and City Council of the City of Lynwood have held a duly
noticed joint public hearing on the proposed DDA and related agreements;
WHEREAS, the Agency and the City Council have duly considered the proposed
DDA and believe that development pursuant thereto is in the best interest of the City of
Lynwood and in furtherance of the goals and objectives of the Lynwood Redevelopment
Agency to reduce blight and produce affordable housing in the Project Area;
Page I of 4
NOW, THEREFORE, IT IS RESOLVED by the City Council of the City of Lynwood
and the Lynwood Redevelopment Agency as follows:
Section 1. The Agency and City Council hereby find and determine that the
development of the Site pursuant to the proposed DDA is necessary to effectuate the
purpose of the Redevelopment Plan for the Redevelopment Project.
Section 2.. The Agency and the City Council hereby find and determine that the
development of the Site pursuant to the proposed DDA will be consistent with the
development permitted at that location by Lynwood's Zoning Ordinance.
Section 3. The Agency has held a joint public hearing with the City Council and
has received, heard and considered all oral and written objections to the proposed DDA
and to the actions connected therewith, and hereby overrules all such oral and written
objections.
Section 4. The City Council finds that the sale of the property contemplated by the
DDA will assist in the elimination of blight and provide affordable housing.
Section 5. The City Council finds that the sale of the property as contemplated by
the DDA is in the interests of the health, safety and welfare of the City, is in accordance
with the Redevelopment Plan, is consistent with the Implementation Plan adopted
pursuant to Health and Safety Code Section 33490 and will be of benefit to the Project
Area.
Section 6. The City Council approves the sale of the property contemplated by the
DDA.
Section 7. The Executive Director of the Agency is hereby authorized to execute
the DDA.
Section 8. The Executive Director of the Agency, or his designee, is hereby
authorized, on behalf of the Agency and the City, to sign all documents necessary and
appropriate to carry out and implement the DDA, and to administer and implement the
Agency's obligations, responsibilities and duties to be performed under the DDA.
APPROVED AND ADOPTED this 21st day of July, 2005.
RAMON RODRIGUEZ, MAYOR
Page 2 of 4
N. Enrique Martinez
City Manager
APPROVED AS TO FORM:
J. Arnoldo Beltran
City Attorney
APPROVED AS TO CONTENT:
Louis Morales, Redevelopment Director
ATTEST:
Andrea L. Hooper, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
Page 3 of 4
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the .day of ., 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the Lynwood City
Council of said City, do hereby certify that the above and foregoing is a full, true and
correct copy of Resolution No. on file in my office and that said resolution was
adopted on the date and by the vote therein stated.
Dated this day of ,2005.
City Clerk, City of Lynwood
Page 4 of 4
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
MAKING CERTAIN ENVIRONMENTAL FINDINGS WITH RESPECT TO THE
PROPOSED DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE LYNWOOD REDEVELOPMENT AGENCY AND ACCESS
COMMUNITY HOUSING
WHEREAS, the Lynwood Redevelopment Agency (the "Agency") wishes
to consider the approval of a Disposition and Development Agreement ("DDA")
by and between the Agency and Access Community Housing (the "Developer")
for the disposition of certain real property located at 4267 Fernwood Avenue (the
"Site"); and
WHEREAS, a Project Environmental Impact Report was prepared for the
1980 Amendment to Redevelopment Project Area "A" ("1980 EIR") and for the
2003 General Plan Update; and
WHEREAS, the development advances the goals of the 1980
Amendment to Lynwood Redevelopment Project Area "A" ("1980 Amendment")
described in the 1980 EIR which goals are to (1) arrest the decline and decay
and the spread of blight throughout the project area, (2) restore and revitalize
existing residential, commercial and industrial areas to viable centers serving
community and regional needs, and (3) stimulate and attract private investment
thereby improving the City's economic health, employment opportunities and tax
base; and
WHEREAS, the 1980 EIR addresses the environmental impacts of the
development pursuant to the proposed DDA; and
WHEREAS, the Agency has prepared an Initial Study and found and
determined that a subsequent EIR is not needed because none of the following
conditions of Section 15162 of Guidelines for the Implementation of the
California Environmental Quality Act ("CEQA Guidelines") have occurred:
Subsequent changes are proposed in the project which will require
important revisions to the 1980 EIR due to the involvement of new
significant impacts not considered in the 1980 EIR; and
Substantial changes occurred with respect to the circumstances under
which the project was undertaken due to the involvement of the new
significant impacts not covered in the 1980 EIR; and
· New information of substantial importance to the project has become
available.
NOW, THEREFORE, the Lynwood Redevelopment Agency hereby
resolves as follows:
Section 1. The redevelopment of the Site provided for by the DDA is
covered by the 1980 EIR which serves as the Final Environmental Impact Report
for the entire Amendment, which Amendment constitutes the "Project" and the
2003 EIR for the General Plan Update.
Section 2. The redevelopment of the Site provided for by the DDA was
considered in the 1980 EIR and the 2003 EIR as part of the Project.
Section 3. The 1980 EIR was considered prior to the approval of the DDA.
The Agency hereby finds: the redevelopment pursuant to the proposed DDA is
within the scope of the 1980 Amendment previously approved; the effects of the
redevelopment pursuant to the proposed Final Environmental Impact Report
together with all other development will not cause a significant effect on the
environment. All feasible mitigation measures and alternatives developed in the
previous Final Environmental Impact Report for the Project are incorporated in
this Development. No new information of substantial importance to the Project
has become available. The final Environmental Impact report, therefore, is
determined to be adequate to serve as the environmental impact report for the
Development and satisfies all the requirements of CEQA.
Section 4. Applicable mitigation measures identified in the Final
Environmental Impact Report have been incorporated into this Development
which mitigate any potential significant environmental impacts thereof.
Section 5. The Final Impact Report incorporates certain mitigation
measures which are to mitigate or avoid significant effects on the environment,
and the Agency hereby adopts the following program for reporting and
monitoring the implementation of such mitigation measures pursuant to Public
Resources Code Section 21081.6:
A. The Developer selected by the Agency shall enter into an
Agreement with the Agency to submit all plans and specifications for the
Development to the Agency for its approval, at which time the Agency shall
review the plans and specifications for compliance with such mitigation
measures as are the responsibility of the Developer;
B. The Agency shall comply with all requirements of the City of
Lynwood (the "City") and all public agencies having jurisdiction in any demolition
and construction of public works are to be constructed by the Agency;
C. The Agency will report to the City Council of the City not less than
annually on the implementation of the mitigation measures and make any
recommendations it deems necessary to further implement said measures, such
report to be included in the Agency's annual report pursuant to California Health
and Safety Code Section 33089.5 and 33080.4;
D. The Agency hereby authorizes and directs that a Notice of
Determination with respect to the acquisition and development of the Site
pursuant to the proposed DDA, and all other Agency actions taken in furtherance
thereof, be filed.
APPROVED AND ADOPTED this 21st day of July 2005.
RAMON RODRIGUEZ, MAYOR
N. Enrique Martinez
Executive Director
APPROVED AS TO FORM:
Ronald Wilson
Agency Counsel
APPROVED AS TO CONTENT:
Louis Morales, Redevelopment Director
ATTEST:
Andrea L. Hooper, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned Agency Secretary for the Lynwood Redevelopment
Agency, do hereby certify that the foregoing Resolution was passed and adopted
by the Lynwood Redevelopment Agency at a regular meeting held on the day
of ., 2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned Agency Secretary for the Lynwood Redevelopment
Agency, do hereby certify that the above and foregoing is a full, true and correct
copy of Resolution No. on file in my office and that said resolution was
adopted on the date and by the vote therein stated.
Dated this day of ., 2005.
City Clerk, City of Lynwood
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
AGENDA STAFF REPORT
July 26, 2005
Honorable Mayor & City Council Mer~,.~f).,, --,,,
N. Enrique Martinez, City Manager//./--'Y//
Christy Valencia, Interim Director of Finance
Tamu Ledbetter, Accounting Technician
Approval of the Warrant Registers
Recommendation:
Staff respectfully recommends
warrant registers.
that the Lynwood City Council approve the
..................... Attached Warrant Registers dated August 02, 2005 ..................
AGENDA ITE~
· ~
2004-2005
WA~RANTDATE: 08-02-05
PREPAIDSANDVOIDS
CITY of LYNWOOD
WARRANT REGISTER
PAGE: i
WARRANT# VENDOR# VENDOR NAME
DESCRIPTION WARRANT
DATE
126920
126980
5101 GLOBAL GOV'T/EDUCATIONAL SOLU. VOID/COMPUTER SYSTEMS 08-02-05
5136 VEGA CONSTRUCTION VOID/EMERG. GRANT S~ERMAN 08-02-05
-5218.69
-5500.00
TOTAL PREPAYS: 0.00
TOTAL VOIDS: -10718.69
TOTAL: -10718.69
WARRAN~ DATE: 08-02-05
CITY of LYNWOOD
WARRANT REGISTER
PAGE: 2
WAP. EANT# V~NDOR# VENDOR NAME
DESCRIPTION
127078 4928
127079 016
127080 1289
127081 445
127082 4493
127083 4702
127084 3993
127085 4654
127086 4576
127087 1637
127088 5137
127089 102
127090 4781
127091 7
127092 47
127093 996
127094 53
127095 99999
127096 191
127097 939
127098 3475
127099 812
127100 917
127101 4689
127102 810
127103 5101
127104 5085
127105 1294
127106 5215
127107 913
127108 804
127109 4877
127110 5084
127111 3706
127112 2176
127113 136
127114 5159
127115 891
127116 4966
127117 5001
127118 771
127119 1238
127120 170
127121 249
127122 4027
127123 4808
127124 3442
127125 3553
127126 769
A & N ACCOUNTING
AA EQUIPMENT CO.
ABC HARDWARE
ACADEMY POOLS
A E CONSTRUCTION
A-THRONE CO.
ATLANTIC CAR WASH
A.Y. NURSERY
BANNAOUN ENGINEERING
JUAN ANTONIO BAUTISTA
BEETLES TERMITE
CAL ADDISON
CAL AERO SUPPLY CO.
CALIFORNIA SECURITY, INC.
CENTRAL BASIN MUNICIPAL WATER
CITY OF INGLEWOOD
CLINICAL LAB OF SAN BERN
CRAFCO INC.
DAILY JOURNAL CORPORATION
DATA PLUS COt~3NICATIONS, INC.
E.R. PROFESSIONAL WELDING
FAIR HOUSING FOUNDATION
GBS LINENS
GCS SERVICE INC.
GLOBAL COMPUTER SUPPLIES
GLOBAL GOV' T/EDUCATIONAL SOLU.
GMC PEST CONTROL
GOLDEN WEST PIPE & SUPPLY
GONCH
HILLYARD
HONE DEPOT
HUB CITY CONSTRUCTION
HUGHES SUPPLY INC.
INFOSEND, INC.
J & A EXPRESS
JONES LUMBER
EEC ENGINEERS, INC.
COUNTY OF L.A. SHERIFF'S DEPT.
LEWIS BRISBOIS BISGAARD
CARLA LINDSAY
LINGO INDUSTRIAL ELECTRONICS
GALLS LONG BEACH UNIFORM
LYNWOOD RENTAL CENTER
MADSEN ELECTRIC SUPPLY
MANAGED HEALTH NETWOP. K
MOSS, LEVY & HARTZHEIM
MYERS TIRE SUPPLY CO
NEXTEL COMMUNICATIONS
NORWALK POWER EQUIPMENT CO.
PROFESSIONAL SVCS
EQUIPMENT PURCHASE
OPERATING SUPPLIES
OPERATING SUPPLIES
ENERGENCY GRANT/GASCON
RENTAL SVCS
CARWASH SVCS
OPERATING SUPPLIES
CONSTRUCTION 8VCS
KARATE INSTRUCTOR
PEST CONTROL SVCS
TIRE SVCS./M~TERIALS
AUTO PARTS
SECURITY SVCS
WATER PURCHASE
MONTHLY PROCESSING FEES
BACTERIA TESTING
OPERATING SUPPLIES
ADVERTISING SVCS
TELEPHONE SERVICES
WELDING SVCS
COt~3NITY SVCS
LINEN SVCS
REPAIR SVCS.
COMPUTER SUPPLIES
COMPUTER SYSTEMS
PEST CONTROL
OPERATING SUPPLIES
OPERATING SUPPLIES
OPERATING SUPPLIES
OPERATING SUPPLIES
DPL/VASQUEZ
OPERATING SUPPLIES
WATERBILLS/INSERTS
REPAIR SVCS
OPERATING SUPPLIES
ENGINEERING SVCS
LAW ENFORCEMENT SVCS
LEGAL FEES
AEROBICS INSTRUCTOR
OPERATING SUPPLIES
UNIFORM PURCHASE
RENTAL SVCS
OPERATING SUPPLIES
EMPLOYEE ASSISTANCE PROG
AUDITING SVCS
OPERATING SUPPLIES
TELEPHONE SERVICES
AUTO PARTS
08-02-05 325.00
08-02-05 6447.62
08-02-05 802.63
08-02-05 846.39
08-02-05 3618.24
08-02-05 398.25
08-02-05 260.75
08-02-05 2078.40
08-02-05 7411.85
08-02-05 1032.00
08-02-05 2455.00
08-02-05 152.00
08-02-05 14.02
08-02-05 1288.00
08-02-05 3271.52
08-02-05 1009.85
08-02-05 773.00
08-02-05 1511.25
08-02-05 2367.30
08-02-05 85.00
08-02-05 4550.00
08-02-05 3600.34
08-02-05 196.77
08-02-05 494.99
08-02-05 22.33
08-02-05 6625.65
08-02-05 125.00
08-02-05 472.59
08-02-05 325.00
08-02-05 989.22
08-02-05 90.27
08-02-05 2000.00
08-02-05 2948.30
08-02-05 4481.62
08-02-05 525.53
08-02-05 262.72
08-02-05 1375.00
08-02-05 37531.09
08-02-05 21187.62
08-02-05 424.80
08-02-05 1844.58
08-02-05 272.30
08-02-05 835.42
08-02-05 996.69
08-02-05 446.50
08-02-05 5420.00
08-02-05 49.22
08-02-05 1829.05
08-02-05 1216.53
WARRANT DATE: 08-02-05
CITY of LYNWOOD
WARRANT REGISTER
PAGE: 3
WARRANT# VENDOR# VENDOR NAME
DESCRIPTION
DATE
AMOUNT
127127 4230
127128 1132
127129 3747
127130 4359
127131 4108
127132 261
127133 3990
127134 3772
127135 4973
127136 4796
127137 5224
127138 1230
127139 5064
127140 201
127141 5023
127142 4974
127143 4277
127144 4460
127145 4825
127146 38
127147 5113
127148 3549
127149 4995
127150 5080
127151 5245
127152 5179
127153 666
127154 3494
127155 5254
127156 254
127157 5036
127158 4382
127159 3787
127160 99999
127161 425
127162 434
127163 306
OCCUPATIONAL HEALTH SVCS
OFFICE DEPOT
ORANGE COUNTY REGISTER
PAGEANTRY AWARDS
PIONEER AMERICAS, INC.
PRESS TELEGRAM
PROJECT IMPACT
QUALITY PENCE CO
QUINN SHEPHERD RENTAL SERVICES
JUAN E. RAMIREZ, JD
RELIABLE ICE EQUIPMENT INC.
S & J SUPPLY CO.
SAFE MOVES
SBC
SBC LONG DISTANCE
SHILPARK PAINT
SIERRA SPRINGS
SO CAL UNIFORM RENTAL
SO.CALIF.REHABILITATION SVCS
JOHN SOLTIS
SOUTHERN CALIFORNIA EDISON CO.
SPARKLETTS
SOUTHERN CALIFORNIA. , INC.
STATE OF CALIFORNIA
STATE OF CALIFORNIA
SYMPRO INC.
TAJ OFFICE SUPPLY
THE JANKOVICH COMPANY
TRES ES, LLC
UNDERGROUND SVC ALERT
U.S. BANK
U.S. SAFETY & SUPPLY CO.
V.I.P. PRINTS
WATERLINE TECHNOLOGIES, INC.
JORGE L. WEBSTER
WESTERLY METER SERVICE CO.
XEROX CORPORATION
EMPLOYMENT PHYSICALS
OFFICE SUPPLIES
ADVERTISING SVCS
A~ARDS
OPERATING SUPPLIES
ADVERTISING SVCS
COI~4UNITY SVCS
OPERATING SUPPLIES
RENTAL SVCS
INTEPRETING SVCS
OPERATING SUPPLIES
OPERATING SUPPLIES
SAFETY RODEO
TELEPHONE SERVICES
TELEPHONE SERVICES
OPERATING SUPPLIES
OPERATING SUPPLIES
UNIFORM RENTALS
COI~4UNITY SVCS
KARATE INSTRUCTOR
LIGHTS & POWER
OPERATING SUPPLIES
OPERATING SUPPLIES
PROPERTY ACQUISITION
SMIP FEES
SOFTWARE MAI~T~RANCE
OFFICE SUPPLIES
FUEL
PROPESSIONAL SVCS
UNDERGROUND WORK
BANKCARD CHARGES
OPERATING SUPPLIES
PRINTING SERVICES
OPERATING SUPPLIES
BEEHIVE REMOVAL
METER REPAIR
COPIER SVCS
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-O2-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
740.00
1314.16
1824.20
201.59
1705.38
906.40
804.00
202.50
566.25
262.50
175.83
705.79
2400.00
9523.62
387.71
4551.80
83.00
259.66
248.92
720.00
41844.52
200.12
819.12
161550.00
6435.86
5940.00
276.58
486.54
14000.00
180.60
2938.21
452.53
1650.00
303.10
285.00
100.00
385.34
391999.34
PREPAID:
SPOILED:
VOIDS: 126920, 126980
FY 2005-2006
WARRANT DATE: 08-02-05
PREPAIDS AND VOIDS
C I T Y of L Y NWO 0 D
WARRANT REGISTER
PAGE: i
WARRANT# VENDOR# VENDOR NAME
DESCRIPTION
WARRANT AMOUNT
DATE
*127014
*127015
*127016
*127017
*127018
EFT 077
EFT 078
EFT 079
EFT 080
EFT 081
WIRE-005
166 LYNWOOD CHAMBER OF COMMERCE
205 PAYROLL FUND
205 PAYROLL FUND
1115 CALPERS
4003 CHASE EQUIPMENT ?~ASING
205 PAYROLL FUND
4079 CANON BUSINESS SOLUTIONS
4695 CANON FINANCIAL SERVICES
5172 AMERICAN EXPRESS
5229MERCHANT BANK CD
5275 JP MORGAN CHASE BANK
*DENOTES PREPAID WARRANTS
SEMI MONTHLY P~/4T
PAYROLL P.E. 7/16/05
PAYROLL P.E. 7/16/05
MEDICAL INSURANCE
LEASE/DEBT SVC PYMT
EMP DIR DEP 7/2005
COPIER LEASE PYMT
COPIER LEASE PYMT
MERCH A6~T FEES
MERCH AGMT FEES
WIRE TRSFR/SEC 108 LOAN
07-20-05 3960.00
07-20-05 39029.75
07-20-05 144681.94
07-20-05 140232.30
07-20-05 65688.86
07-30-05 340938.49
07-30-05 714.45
07-30-05 452.74
07-30-05 5.00
07-30-05 62.95
08-02-05 417404.00
TOTAL PREPAYS: 1153170.48
TOTAL VOIDS: 0.00
TOTAl: 1153170.48
WARRANT DATE: 08-02-05
CITY of LYNWOOD
WARRANT REGISTER
PAGE: 2
WARRANT# VENDOR# VENDOR NAME
DESCRIPTION
WARRANT AMOUNT
DATE
127019 801 ADT SECURITY SERVICE INC.
127020 5255 RAMON AGUILAR
127021 5149 AIRLINE TICKETS 4 LESS
127022 5106 KRISTOPHERANDERSON
127023 5261 ARAUJO DESIGN
127024 4642 ASSOCIATED POWER, INC.
127025 4797 BELTRAN & MEDINA
127026 5086 DAVID MICHAEL CAPOCHINO
127027 5262 TERRY CARMOUCHE
127028 5272 NANCY CASILLAS
127029 4930 COLEN & LEE
127030 4780 COMCAST
127031 5246 COUNTY OF LOS ANGELES
127032 5266 CPEI
127033 4461 DATAVAULT
127034 5260 ELOISA DOMINGUEZ
127035 896 FED EX
127036 0118 FIRST CHOICE COFFEE
127037 3505 GATEWAY CITIES
127038 5278 HEIDI PARRAGIL
127039 5264 TASHA R. HUNTER
127040 579 ICMACONFERENCE ORGANIZATION
127041 5163 INDEPENDENT CITIES ASSOCIATION
127042 5274 INSTITUTE DIVINE METAPHYSICAL
127043 5257 OBIE JACKSON
127044 5269 JOSE JAUREGUI
127045 5070 PETER KARDAS
127046 4566 JENNIFER LACROIX
127047 534 LEAGUE OF CALIFORNIA CITIES
127048 4000 LIEBERT CASSIDY WHITMORE
127049 5270 MARAVILLA FOUNDATION
127050 5256 AGLAED MAYORGA
127051 5258 MIGUEL &ALEJANDRAMEJIA
127052 5277 NALEO
127053 5241 NEWTECH ENGINEERING & CONST.
127054 3553 NEXTEL COI~IUNICATIONS
127055 1132 OFFICE DEPOT
127056 5271 FILIBERTA OKUN
127057 986 P.E.R.S.
127058 1688 PATTY'S TROPHY
127059 5171 FERNANDO PEDROZA
127060 208 PETTY CASH - CHECKING
127061 5265 PLACO INVESTMENT, INC.
127062 3994 PYRO SPECTACULARS
127063 5259 FELIX RAMOS
127064 5162 VOID
127065 5279 VOID
127066 5151 RICO'S ARTISTRY & PLASTER
127067 3583 RITA CONSTRUCTION
ALARM SVCS
REFUNDABLE DEPOSIT
AIRLINE TICKETS
FOOD & BEVERAGE SVCS
WTR ACCT CLSD
RENTAL SVCS
LEGAL FEES
FOOD & BEVERAGE SVCS
WTR ACCT CLSD
RFND / PEAMIT FEES
ADMIN FEES/WORKERS COMP
CABLE SVCS
STATE REQUIRED DUES
RE G/A.LVARE Z
DATA STORAGE FEES
NTR ACCT CLSD
DELIVERY SVCS
OPERATING SUPPLIES
MEMBERSHIP DUES
SPONSORSHIP FEES
NTR ACCT CLSD
REG/ADAMS
MEMBERSHIP DUES
RFND/BATEMAN HALL
NTR ACCT CLSD
RFND / PERMIT FEES
FOOD & BEVERAGE SVCS
FOOD & BEVERAGE SVCS
MEMBERSHIP DUES
LEGAL FEES
RFND / PERMIT FEES
NTR ACCT CLSD
NTR ACCT CLSD
MEMBERSHIP DUES
ENGINEERING SERVICES
TELEPHONE SERVICES
OFFICE SUPPLIES
RFND / PERMIT FEES
RETIREMENT P/E 07-16-05
PLAQUES
RE IMB/REGI STRATION FEES
REPLENISHMENT
REFUNDABLE DEPOSIT
FIREWORKS DISPLAY
WTR ACCT CLSD
VOID VOID
VOID VOID
RENTAL REHAB PROGRAM
NEW CONSTRUCT/REDWOOD
08-02-05 127.29
08-02-05 2135.00
08-02-05 539.79
08-02-05 150.00
08-02-05 21.45
08-02-05 501.20
08-02-05 59577.79
08-02-05 300.00
08-02-05 47.21
08-02-05 32.50
08-02-05 3333.34
08-02-05 23.76
08-02-05 1910.92
08-02-05 495.00
08-02-05 209.00
08-02-05 38.60
08-02-05 146.50
08-02-05 354.11
08-02-05 15259.82
08-02-05 100.00
08-02-05 17.36
08-02-05 1000.00
08-02-05 3066.00
08-02-05 550.00
08-02-05 10.72
08-02-05 258.21
08-02-05 300.00
08-02-05 150.00
08-02-05 1095.00
08-02-05 10696.60
08-02-05 19.20
08-02-05 26.38
08-02-05 49.93
08-02-05 100.00
08-02-05 35521.65
08-02-05 61.04
08-02-05 106.68
08-02-05 9.60
08-02-05 70076.46
08-02-05 228.41
08-02-05 310.00
08-02-05 227.96
08-02-05 1500.00
08-02-05 5000.00
08-02-05 29.72
VOID
VOID
08-02-05 64702.28
08-02-05 249000.00
WAREANTDATE: 08-02-05
CITY of LYNWOOD
WARRANT REGISTER
PAGE: 3
WARRANT# VENDOR# VENDOR NAME
DESCRIPTION
WARRANT
DATE
AMOUNT
127068 5268 EP~NESTO RUIZ
127069 4277 SIERRA SPRINGS
127070 4460 SO CAL UNIFORM RENTAL
127071 10 SONITROL OF LONG BEACH
127072 5230 SOUTHERN CALIFORNIA
127073 666 TAJ OFFICE SUPPLY
127074 5267 ROSENDO URIBE JR.
127075 5263 MERCEDES VASQUEZ
127076 5273 VIOLETA VILLALOBOS
127077 306 XEROX CORPORATION
127166 5171 FERNANDO PEDROZA
RFND/PERMIT FEES
OPERATING SUPPLIES
OFFICE SUPPLIES
ALARM SVCS
MEMBERSHIP DUES
OFFICE SUPPLIES
REFUNDABLE DEPOSIT
WTR ACCT CLSD
RFND/PERMIT FEES
COPIER SVCS
REIMB/LODG
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
08-02-05
9.6U
48.10
28.48
178.66
5886.00
430.56
500.00
124.88
40.00
369.48
669.61
1690872.33
PREPAID: 127014-127018
SPOILED:
VOIDS: 127064-127065
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
AGENDA STAFF REPORT
August 2, 2005
The Honorable Mayor and Members,D,f th~ ~C~ Council
N. Enrique Martinez, City Manage/~'/~/~,~///'-
Paul Nguyen, Interim Director of Environmental Services
Replacement of the Community/Transit Center Roof
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled,
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH FO & SONS
ROOFING IN THE AMOUNT OF $379,500 AND APPROVING THE CITY
MANAGER OR HIS DESIGNEE TO MAKE THE NECESSARY FUNDS
APPROPRIATION AND TRANSFER FOR THE COMMUNITY /TRANSIT
CENTER ROOF REPLACEMENT"
Background:
The Community/Transit Center roof has badly deteriorated and is in dire need to
be replaced. In the beginning, the water leak was believed to confine to the roof
above the gymnasium that covers approximately 8,000 square feet. However,
upon close inspection of other areas of the roof, staff has detected evidence of
larger water damage to other part of the roof over the entire center, which is
approximately 22,000 square feet. On July 5, 2005, the City Council adopted
Resolution 2005.113 approving the replacement of the gymnasium roof by an
informal bidding process. On July 15, 2005, staff sent out bid packages to twenty
(20) roof contractors for the replacement of the entire roof. On July 20, 2005,
eleven (11) contractors participated in the job walk where they can physically
inspect the roof and asked questions about the job specifications.
On July 25, 3005, staff received five (5) bids from contractors. FC & Sons
Roofing is the lowest responsible bidder at $379,500 (see Attachment "A").
H:\WORDFILE\PUBWORKS\COUNCIL\Cou05068roof. doc
Discussion & Analysis:
Because the roof replacement was not included in the FY 2005-06 Budget, staff
is requesting City Council to appropriate the necessary funds for this work.
Staff has identified the following projects that can be reprioritized and their
funding re-appropriated to the roof replacement project:
Bateman Hall Up.qrade ('Proiect 5-5219): This project was originally
funded in FY 2000-01 with $335,000 of 1999 CIP Bond funds. This
project entails various improvements to this building kitchen, including
replacement of all major appliances. This project has a current
balance of approximately $135,000, of which $115,000 can be re-
appropriated to the roof replacement project. Because the re-
appropriated funds will be used for building improvements, they meet
the guidelines of the 1999 CIP Bond. Staff is concurrently requesting
approval from the bond counsel.
Emergency Operation Center (Project 5-5246): This project was first
funded in FY 2000-01 with $104,000 of General and Water funds. This
project was to provide emergency funds to operate the Emergency
Operation. Staff has identified $40,000 of General funds from this
Project that can be re-appropriated to the roof replacement project.
Traffic Si.qnal Upqrades (Project 5-5259): This project was first
funded in FY 2002-03 with $144,300 of General funds. The project
was to provide funds to upgrade traffic signal systems. Staff has
identified $80,000 of the project funds that can be re-appropriated to
the roof replacement project.
The above funds re-appropriation amounts to a total of $235,000. With the
inclusion of 10% contingencies and the cost for construction administration and
inspection, the project cost would amount to $435,000. Staff is requesting the
appropriation of $200,000 of General funds to cover for the difference.
Staff will be reviewing the Community/Transit Center files to determine the extent
of the roof warranty and maintenance procedure to improve the building roof life
in the future.
Fiscal Impact: This project requires funds re-appropriation from other projects
as described above.
Coordinated With: Finance Department.
H:\WORDFILE\PUBWORKS\COUNCIL\Cou05068roof. doc
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH FC & SONS
ROOFING IN THE AMOUNT OF $379,500 AND APPROVING THE CITY
MANAGER OR HIS DESIGNEE TO MAKE THE NECESSARY FUNDS
APPROPRIATION AND TRANSFER FOR THE COMMUNITY /TRANSIT
CENTER ROOF REPLACEMENT"
WHEREAS, the Community/Transit Center building roof has
deteriorated badly and is in dire need of replacement; and
WHEREAS, staff has solicited bids from various contractors
through an informal bid process approved by the City Council Resolution No.
2005.113; and
WHEREAS, FC & Sons is the lowest responsible bidder at
$379,500; and
WHEREAS, staff has identified available funds from certain
projects that can be re-appropriated to this project; and
WHEREAS, the City Council recognizes the need to implement this
project and is desirous to provide the necessary funding.
NOW, THEREFORE, the City Council of the City of Lynwood does
hereby find, proclaim, order and resolve as follows:
Section1: That the Mayor is authorized to execute a contract with
FC & Sons Roofing for the Community/Transit Center roof replacement.
Section 2: That the City Manager or his designee is authorized to
make the following funds appropriation and transfer:
FROM: TO:
Bateman Hall Upgrades (5-5219)
$115,000 General Funds
Community/Transit Center
Roof Replacement Project
$115,000
Emergency Operation Center (5-5246)
$40,000 General Funds $ 40,000
H:\WORDFILE\PUBWORKS\COUNCIL\Cou05068roof. doc
adoption
2005
Traffic Signal Upgrades(5-5259)
$80,000 Generalfunds
$ 80,000
Un-app~priated GeneralFunds
$200,000
$200,000
$435,000
Section 3: This resolution shall take effect immediately upon its
PASSED, APPROVED and ADOPTED this 2nd day of August,
RAMON RODRIGUEZ, Mayor
City of Lynwood
ATTEST:
ANDREA L. HOOPER, City Clerk
City of Lynwood
N. ENRIQUE MARTINEZ
City Manager
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
City Attorney
City of Lynwood
Paul Nguyen
Interim Director of Environmental
Services
H:\WORDFILE\PUBWORKS\COUNCIL\Cou05068roof. doc
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify
that the above and foregoing resolution was duly adopted by the City Council of
the City of Lynwood at a regular meeting held in the City Hall of said City on the
day of
AYES:
NOES:
ABSENT:
., 2005, and passed by the following vote:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and forgoing is a full, true
and correct copy of Resolution No. on file in my office and that said
resolution was adopted on the date and by the vote therein stated.
Dated this day of ,2005.
City Clerk, City of Lynwood
H:\WORDFILE\PU BWORKS\COUNClL\Cou05068roof. doc
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
AGENDA STAFF REPORT
August 2, 2005
The Honorable Mayor and Members of the City Council
N. Enrique Martinez, City Manager~Z~'
Paul Nguyen, Interim Director of Environmental Services
Josef Kekula, Public Works/Engineering Manager
Contract Award to John L. Hunter and Associates
National Pollution Discharge Elimination System (NPDES)
FY 2005-06
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled:
"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AWARDING A CONTRACT TO JOHN L. HUNTER AND ASSOCIATES IN THE
AMOUNT OF $27,517 FOR PROFESSIONAL CONSULTING SERVICES
ASSOCIATED WITH THE CITY'S NATIONAL POLLUTION DISCHARGE
ELIMINATION SYSTEM PROGRAM FOR FISCAL YEAR 2005-2006 AND
AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT".
Background:
As required by the 1987 Federal Water Pollution Control Act, the Regional Water
Quality Control Board of the Los Angeles Region adopted Order 96-081 requiring
all municipalities within the region to comply with the National Pollutant
Discharge Elimination System (NPDES) by implementing the Stormwater Quality
Management Plan (SQMP) that includes various programs aimed at reducing the
amount of pollutants discharged into the regional watersheds. The City of
Lynwood is the co-permittee under the NPDES permit issued to the Los Angeles
County Public Works Department. This permit will expire in December 2006. The
County is expecting to have this permit renewed by the Regional Water Board in
2007. Over the years, the SQMP programs have expanded and now include
specific tasks that would be most cost effectively implemented by utilizing
consulting services. Some of these tasks include the annual inspection of
restaurants and commercial/industrial facilities in the City for compliance with the
H:\WORDFILE\PUBWORKS\COUNClL\Cou05053Huntercontractaward,doc
AGE~{DA ITE~I
SQMP, annual staff training and preparation of the annual report and preparation
of the Total Maximum Daily Load (TMDL) study.
Discussion & Analysis:
To assist the City comply with the NPDES requirements for FY 2005-2006, the
City has requested proposals from four consultants. Because of the special
nature of this service, staff only received two responses (see Attachment A).
Based on their proposal, qualification and experience John L. Hunter and
Associates is recommended to provide professional engineering services in
assisting the City comply with the NPDES requirements for FY 2005-06.
Fiscal Impact: Funds are available in the department budget.
Coordinated With: City Clerk's Office and Finance Department.
H:\WORDFILE\PUBWORKS\COUNClL\Cou05053Huntercontractaward.doc
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AWARDING A CONTRACT TO JOHN L. HUNTER AND ASSOCIATES IN THE
AMOUNT OF $27,517 FOR PROFESSIONAL CONSULTING SERVICES
ASSOCIATED WITH THE CITY'S NATIONAL POLLUTION DISCHARGE
ELIMINATION SYSTEM PROGRAM FOR FISCAL YEAR 2005-2006 AND
AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT
WHEREAS, the Los Angeles Regional Water Quality Control Board
requires all municipalities in Los Angeles County to comply with the National
Pollutant Discharge Elimination System by implementing a Storm Water Quality
Management Plan (SQMP); and
WHEREAS, staff has solicited proposals from consulting firms to
assist the City with this program; and
WHEREAS, John L. Hunter and Associates is highly qualified for
this service by possessing the expertise and experience in this field; and
WHEREAS, staff has reviewed the consultant's proposal and found
that the proposed fees of $27,517 is reasonable.
NOW, THEREFORE, the City Council of the City of Lynwood does
hereby find, proclaim, order and resolve as follows:
Section 1: That the City Council approves a service contract with
John L. Hunter and Associates for the review and implementation of the City's
Storm Water Quality Management Plan for FY 2005-06.
Section 2: That the Mayor is authorized to execute the contract
agreement with John L. Hunter and Associates in the amount of $27,517.
adoption
Section 3: This resolution shall take effect immediately upon its
PASSED, APPROVED and ADOPTED this 2nd day of August, 2005
RAMON RODRIGUEZ, Mayor
City of Lynwood
H:\WORDFILE\PUBWORKS\COU NClL\Cou05053Huntercontractaward.doc
ATTEST:
ANDREA L. HOOPER, City Clerk
City of Lynwood
N. ENRIQUE MARTINEZ
City Manager
APPROVED ASTO FORM:
APPROVED AS TO CONTENT:
City Attorney
City of Lynwood
Paul Nguyen
Interim Director of Environmental
Services
H:\WORDFILE\PUBWORKS\COUNClL\Cou05053Huntercontractaward.doc
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify
that the above and foregoing resolution was duly adopted by the City Council of
the City of Lynwood at a
day of
AYES:
NOES:
ABSENT:
regular meeting held in the City Hall of said City on the
,2005, and passed by the following vote:
City Clerk, City of Lynwood
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and forgoing is a full, true
and correct copy of Resolution No. on file in my office and that said
resolution was adopted on the date and by the vote therein stated.
Dated this day of ., 2005.
City Clerk, City of Lynwood
H:\WORDFILE\PUBWORKS\COUNClL\Cou05053Huntercontractaward.doc
L_Hunter
Proposal for:
Environmental Services for
N PDES Sformwafer
(Limited)
Prepared for
13310
FIRESTONE BLVD., A-2
SANTA FE SPRINGS
CALIFORNIA
90670
(562) 802-7880
FAX (562) 802-2297
www.jlha.net
GENERAL
ENGINEERING
LICENSE
A-582340
HAZARDOUS
SUBSTANCE
REMEDIATION
LIC. 3382
Mr. Josef Kekula
Department of Public Works
City of Lynwood
11330 Bullis Road
Lynwood, California 90262
July 19, 2005
!
//~-m L. [Iun~e;, P.E.
'l~aFlfornia Registered Environmental Assessor
COMPREHENSIVE .ENVIRONMENTAL MANAGEMENT
Proposal for Environmental Services
City of Lywood
August, 2005 through June 2006
Best ManagementPracfices
July 19, 2005
NPDES Program Summary
r
This proposal is to provide specific services to assist the City of Lynwood with the implementation of Best
Management Practices pursuant to the Municipal NPDES.Permit. The NPDES Permit was adopted by
the California Regional Water Quality control Board in December 2001 and is effective for five years.
This proposal covers selected tasks for the period of August 1, 2005 through the end of June 2006. John L.
Hunter & Associates, Inc. (JLHA) will consider differing service lengths if requested. The scope of work
of this proposal is described below. The NPDES program is continuing to evolve and is subject to several
legal challenges. The scope of this proposal may need to be modified from time to time based upon new
Regional Board requirements.
I. Program Management
JLHA will assist the City in the development of guidelines and procedures to be used to
implement various municipal stormwater BMP's. Typical Program Management and
oversight activities will include, but are not limited to, the following:
Bo
Provide staff to attend and report on the actions of the various Watershed
Management Committees, the Executive Advisory Committee and other
subcommittees. JLHA provides a quarterly newsletter, which summarizes
pertinent meetings, regulatory actions and deadlines. Regular meetings with
the City can be scheduled to discuss pertinent issues at the City's request.
Keep the city informed of the devet~opment of the NPDES permit. Review
proposed changes and modifications to the model programs, which would
affect future implementation plans.
Do
Collected data from JLHA and City sources and prepare the Annual
Implementation Report requested by the County for eventual submittal to the
Regional Board by October for the 2004-05 fiscal year.
Conduct an annual review of the City's Stormwater Quality Management
Plan (SQMP) and update as appropriate.
-1-
Proposal l'or Enviromnental Services
City of Lywood
August, 2005 through June 2006
Best Management Practices
July 19, 2005
II. Illicit Connections/Discharges (ICID)
The ICID Program is an essential part of the overall Stormwater program, effectively
combining some functions from the Public Agency, Development, ~ind Public Education
functions. An ICID Program takes information collected from a variety of sources and
uses that information to investigate potential illicit connections and illicit discharges
throughout the City. The proposed ICID Program will consist of the following:
This task will be the responsibility of the City. JLHA staff will be available to
assist the City in preparation of formal enforcement action, if needed, for
dischargers failing to correct significant violations. This service will be
provided on a time and materials basis ~er the attached rate schedule.
III. Development Planning and Development Construction
For the'duration of this proposal, the planning and construction phase review of Plans
is not included. However, JLHA will be available to assist the City on an as requested
basis to answer questions from City staff or perform plan checks (storm water pollution
prevention plans and standard urban stormwater mitigation plans) for storm water
concerns. This item will be performed on a time and materials basis per the attached
rate schedule.
IV. Public Agency
A . Conduct one pre-rainy season inspection of ~the City Yard (Fall 2005).
V. Industrial and Commercial Inspections
The Municipal Permit requires that existing and new businesses in specific industrial
categories be inspected on a regular basis in order to educate the owners and employees
about stormwater concerns and inspect for potential stormwater problems.
Proposal for Environmental Services
City of Lywood
August, 2005 through June 2006
Best Management Practices
July 19, 2005
Update the inspection database using the city's (most recent) Business License
list in June 2005 and again in circa June 2006.
JLHA will perform stormwater inspections at approximately 81 auto service
Co
related facilities, within the City based on the city's business license list and
JLHA's existing database. ($85 each).
JLHA will perform stormwater inspections at approximately 129 commercial
and industrial businesses within the City based on the city's business license
list and JLHA's existing database. ($105 each).
Do
Eo
JLHA will similarly perform stormwfiter inspection at approximately 109
restaurant facilities. ($65 each.)
Conduct follow-up inspections of sites with significant violations found under
the Industrial and Commercial inspection and Site Visit Program. The cost to
implement this item is entirely based upon the number of significant
violations found. While this will be on a time and materials basis, it is
estimated that no more than 95 hours will be needed (three hours at 10% of
the sites). This estimate will not be exceeded without prior authorization of
the City.
VI. Public Outreach
Educating the public about stormwater pollution and prevention methods is vital to the
success of the overall program and to the reduction of pollution in general. JLHA has
experience in designing and organizing Public Outreach programs for a number of
cities in Los Angeles County. These programs have included the development of public
service announcements, creation of outreach campaigns to local businesses, performing
presentations at local schools and public events, design and production of promotional
items, etc. However, under the scope of this proposal, no public outreach materials will
be prov,ided unless specifically requested by the City.
VII. Total Maximum Daily Loads (TMDLs)
The Los Angeles River Trash TMDL went into effect in October 2003. However, due to
the uncertainty of legal action (a previous court decision is being appealed) the city
should budget for this program.
-3-
gT/2!/2g!~5 1~:35 5,S29822297
,2fLNP,
P~GE
Proposal fo~ Environmental Service~
Au~st, ~ ~o~h J~na 2~
Best Managemen~ Practices
July 19, 2005
The City will need to provide a street sweeper and a location for classifyimg
trash. JLHA will provide staff for the actual study. Anticipated within this task
islthe development of a program to determine the "daily generation rate" for the
t-r~h TMDL.
The Regional Board has indicated that sweeper studies must be conducted in
Jqly, which is outside the scope of this RFP. As discussed with city staff, this
stUdy will tentatively be scheduled for August.
K~ep City.. informed of other per,ding TMDLs
VIII. E5 t~nated Costs
T~k
Newsle tter, attend W'MCs $1,400
Prepar~ 2004-05 annual report $2,3,50
Illicit C(,nnections/Discharges* $(0)
Dev~lo ~ment Planning; ......... $(0)
Develo :)ment Construction* $(0)
Public tkgency '
Con(luct one Yard inspection ~ $130
Public ()utreach N/A
Industrk ~1 C'~mmerclal Inspections' .....
Upda '0 inspection list $340
Resta~Jrants ( 109) $7,085
Auto ~'elated facilities (81) $6,885
-4-
Prop(~l for Env~onmen~afl
City of Lyv~ood
August :lOOpS, through June 2006
B~t M~aagem~mt Practices
Jroy 19, 2005
10% qonhngency for new s~tes entenng city $1,397
ViolatiOn follow-up (est. 4 hfs per month) .$1.560
fMDLJ .......
Bud ~etary estimate for Trash TMDL
J ,~ly 2005 DGR study and report** $6,500
E~fimat~d Cod t~"Clfy $ 27,517
l
*JLHA .t~wil] be available to a$~?.t the city upon r~luest:'"o~ a time ~md material basis. ----
'This cgs~ is dependa~ upon a pending ~ou~ decision.
John L. Hunter & Associates, Inc. appreciates the opportunity to offer our services to
assist t~¢ ..City. Compliance with the NPDES program requires active city participation
and thorough implementation of best management practices. The NPDES process is
still evoLJzing and therefore, the costs herein are subject to change. The program will be
. on a tim~ and materials basis, based on the written scope of work, with the total coat not
to exceed the estimated amount without prior City approval.
~LHA doc
~onllTi~;t
~ co~
s not accept responsibility of work or actions p~rform~l by others or contrary to the
,clarions of JLHA, The scope of work of this proposal is subject to the following terms
ions.
TERMS AND CONDITIONS
STANDARD OF CARE. Services listed in Scope of Work- shall be carried out by JOHN L.
HUNrI~R AND AS.q{:XZIATES, INC. in a manner consisi~nt with that level of care and skill
ordirmzily exercised by other environmental consultants currently practicing under similar
circumstances at the time the ~ervices are performed. NO OTHER WARRANTY, EXPRR~
OR IMPLIED, LC; MADE BY IOHN L. HUNTER AND AS_qOCIATEg, INC. WITH RN, SPECT
TO THE QUALITY OP SERVIt~_q PERFORMED.
It is understood and agreed that JOHN L. HUN~ER AND AIi~t~OCIATES, INC. has not
created or contributed to the presence of any hazardous was~, pollutants, chemicals, ot other
hazardous materials at the site described in Scope of Work.
CLIEN~ understands and agrees that the discovery of certain conditions by JOI-LN L.
HUNTER AND ASSGCIAT~, 12qC. may r~sult m economic los~ to CLI~_2qT and/or
~eguJatory ove~ighL CLIEN'I' ~ agrees that JOHN L. HIJNTER AND ASSOCIATES, INC.
is not responsible/or disclosures, notifications, or reports that may be required to be made to
third pm'ties (including government authorities).
-5-
Proposal for Environmental Services
City of Lywood
August, 2005 through June 2006
Best Management Practices
July 19, 2005
INC. JOHN L. HUNTER AND ASSOCIATES, INC. is not responsible for the interpretation
of this information by others.
LIMITATION OF LIABILITY. CLIENT agrees that JOHN L. HUNTER AND ASSOCIATES,
INC.'s liability and that of its contractors and subcontractors ar~smg from any Services
rendered as a part of this Agreement, whether arising from acts, omissions, or errors, shall
not exceed JOHN L. HUNTER AND ASSOCIATES, INC.'s total fee for the services listed in
total Scope of Work.
JOHN L. HUNTER AND ASSOCIATES, INC. is not responsible for the quality of
accuracy of data or information nor from the sampling programs or methods from which the
data was developed, where such information or data is provided by or through CLIENT or
others with whom JOHN L. HUNTER AND ASSOCIATES, INC. has no contract. JOHN L.
HUNTER AND ASSOCIATES, INC. is not liable for any obligations, claims, losses, damages,
penalties, actions judgments, suits, costs or expenses related to or in connection with JOHN
L. HUNTER AND ASSOCIATES, INC.'s reliance on or use of any data or information
furnished by CLIENT or others.
FORCE MAJEURE. JOHN L. HUNTER AND ASSOCIATES, INC. is not liable for any failure
to perform, or delay in performance, due to circumstances beyond any reasonable control,
including but not limited to strikes, riots, wars, fires, floods, explosions, acts of nature, acts of
government and labor disputes. If performance is delayed due to any such circumstance,
CLIENT is not relieved of any obligations under this Agreement.
JOHN L. HUNTER AND ASSOCIATES, INC., will not generate any hazardous or deleterious
materials within the scope of this proposal. JOHN L. HUNTER AND ASSOCIATES, INC., its
officers, agents, employees and subcontractors, are not responsible for any claims, losses,
damages, lawsuits, or costs of defenses or settlement (including attorney's fees) as a result of
death or bodily injury or threat thereof to any p~rson, destruction or damage to any property,
contamination of or adverse effects on natural resources or the environm'~nt, any violation of
local state or federal law, ordinances, regulation or orders or any other damages claimed by
others due to the release or discharge of ha[ardous or deleterious materials by the CLIENT or
third party unless solely due to negligence or willful misconduct of JOHN L. HUNTER AND
ASSOCIATES, INC.
INDEPENDENT CONTRACTOR. JOHN L. HUNTER AND ASSOCIATES, INC. is at all
times during the term of the Agreement an independent contractor. JOHN L. HUNTER
AND ASSOCIATES, INC. shall not, for any purpoges, be deemed an agent, employee or legal
representative of the CLIENT.
CONFIDENTIALITY. JOHN L. HUNTER AND ASSOCIATES, INC. and CLIENT shall retain
as confidential ail information and data furnished by the other party in connection with this
Agreement which is designated in writing. Neither JOHN L. HUNTER AND ASSOCIATES,
INC. or CLIENT shall disclose such confidential information except after advance notice to
the other party, if possible, as required by statute, regulation, ordinance, judicial order or
other governmental request or is necessary for a vendor, supplier or subcontractor in order to
make a bid or supply materials, equipment or services.
7. TAXES. CLIENT shall pay any applicable sales or use tax in the amount required by law.
-6-
Proposal for Environmental Services
City of Lywood
August, 2005 through June 2006
Best Management Practices
July 19, 2005
10.
11.
12.
13.
14.
TERM AND TERMINATION. The term of this Agreement shall begin on the day it is signed
by both parties. The Agreement will continue in force until all of the parties' obligations are
fully performed or the Agreement is otherwise terminated. Notwithstanding this provision,
the provisions of Section 2, LIMITATION OF LIABILITY of this Agreement survive
termination of the Agreement and shall continue in full fore and effect.
Either party may terminate this Agreement in the event of a material breach of the
Agreement by the other party which is not cured within thirty (30) days after notice thereof.
Otherwise this Agreement shall terminate upon completion and acceptance of Services listed
in Scope of Work or by mutual written agreement of the parties.
WAIVER. No waiver by either party of any default by the other party in the performance of
this Agreement shall operate as a waiver of any future default.
ASSIGNMENT. This Agreement may not be assigned by either party without the written
consent of the other party.
NOTICES. All notices, reports and invoices shall be in writing and may be transmitted by
mail, telex or telefax to the other party at the address listed in this Agreement or such other
address designated in writing. Notices are deemed to be given on the date transmitted.
SEVERABILITY. If any word, phrase, clause, sentence, or other provision of this Agreement
is determined to violate any applicable statute, regulation or ordinance, such provision is
ineffective to the extent of violation. The remainder of this Agreement remains valid and
enforceable to the fullest extent of the law.
ENTIRE AGREEMENT. This Agreement contains the entire understanding of the parties
hereto with respect to the subject matter hereof and supersedes all prior negotiations,
representations, warranties, commitments, contracts and writings, whether oral or written,
between the parties with respect to the subject matter of this Agreement." No amendment or
modification may be made to this Agreement except by mutual agreement of the parties
made in writing and signed by both parties:
GOVERNING LAW. This Agreement shall be construed and enforced in accordance with the
laws of the State of California.
-7-
Proposal for Environmental Services
City of Lywood
August, 2005 through June 2006
REFERENCES
Other Municipal Clients include, or have includqd:
Best Management Practices
July 19, 2005
Arcadia South E1 Monte
Signal Hill
Hawthorne
Monrovia
Rancho Palos Verdes
Temple City
South Gate
Culver City
Baldwin Park
Redondo Beach Sierra Madre
San Fernando
E1Segundo
-8-
Proposal for Environmental Services
City of Lywood
August, 2305 through June 2006
Best Management Practices
July 19, 2005
Summary of Key Personnel Qualifications
John Hul~ter
Bachelor's Degrees in Chemical Enqineerin.q and Biolo.qical Sciences
25 years of experience in Industrial Waste and Storm Water programs. Conducted and administered programs for
illicit discharge investigations, plan checking, site visits and public outreach for over twenty cities.
California Registered Chemical Engineer
California Registered Environmental Assessor
Member Executive Advisory Committee
Chair (1999-2000) for Los Angeles River Watershed Committee (38 cities)
Paige Giffin-Donahoe
Bachelor's De.qree in Marketinq and Public Relations
7 years of experience in marketing, media planning, advertising and public relations. Experience includes working
with the used oil, storm water, and anti-smoking programs for: The State of California, Counties of Los Angeles and
Ventura, Cities of Lynwood, Anaheim, Hawthorne, San Fernando and Long Beach.
Kell Jensen Master's Degree Environmental Health & Safety
25 years of experience with L.A. County San District, Industrial Waste. Conducted inspections and investigations in
over 20 Los Angeles County Cities.
Instructor, InQustrial Waste/Environmental Studies at Orange Coas~t College
Registered Environmental Assessor
Registere~J Environmental Health Specialist
CWEA Industrial Waste Inspector grade IV
Anne Chang
Master's Degree, Public Relations
Developed "Point-of-Purchase" Stormwater campaign, interfaced with media in 20 cities for stormwater program
(included writing and distribution of press releases and articles). Ac!ively working on the development of the entire
stormwater outreach campaign for cities.
STANDARD RATE SCHEDULE
Principal
Senior Project Manager
Project Manager
Project Engineer
Inspector/Project Technician
Laborer'(C, SHA 40hr certified)
State certified Laboratory Analysis
Inspectipn program services
Legal Consultation, Court Appearances,
Document Review, etc.
24-hr industrial wastewater composite sampling
24-hr ambient air sampling
Sewer capacity monitor (excluding set up)
Specific chemical air monitor
Photo ionization/Flame ionization detector
Combustible gas monitor
Shallow soil or sludge sampling equipment
Subcontracted equipment
including setup)
For Weekends, Holidays or evemngs add 50% to listed price
Prices effective as of January 1, 2005
$120/hr
$~O0/hr
$85/hr
$65/hr
$65/hr
SS4/hr
Cost + 15%
TBA
$~50/hr
$125/location
$50/day
$1,250/week
$40/day
$50/day
$50/day
$35/day
Cost + 15%
e giheermg mc.
General Civil, Municipal, Water and Wastewater Engineering
Monrovia, CA Prescott, AZ Phoenix, AZ
July 18, 2005
City of Lynwood
11330 Bullis Road
Lynwood, CA 90282
Attention: Josef Kekula, Civil Engineering Associate
Subject:
Proposal to Provide Professional Engineering Services for the NPDES Stotiiiwater
Program.
Dear Mr. Kekula:
Civiltec engineering, inc. (Civiltec) is pleased to have the opportunity to submit a proposal for the
NPDES Stormwater Program. While our engineers and staff are experienced in applying for and
obtaining RWQCB permits, we have not tackled a monitoring and implementation program of this
magnitude. We must respectfully decline to propose on this particular project. We wish the City of
Lynwood a successful completion of this important Project.
Very truly yours,
CIVIL TEC engineering, inc.
W. David Byrum, P.E.
Vice President
WDB:dmd
J:~2005~roposals~Declines\Lynwood NPDES.doc
RECEIVED
JUL 1 9 2005
ENVIRONMENTAl
SERVICES
118 West Lime Avenue Monrovia, CA 91016 TEL: (626) 357-0588 FAX: (626) 303-7957
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
AGENDA STAFF REPORT
August 2, 2005
The Honorable Mayor and Members of the City Council
N. Enrique Martinez, City Manager2vC~-~'
Paul Nguyen, Interim Director of Environmental Services
Josef Kekula, Interim Public Works/Engineering Manager~
Request for Proposals for
New Street Sweeping Contract
Recommendation:
Staff recommends that the City Council direct staff to prepare and send out
request for proposals (RFP) for the new street sweeping contract.
Background:
The existing street sweeping contract with National Environmental Services was
first approved on February 1, 1994. Through subsequent contract amendments
this contract is to expire on December 31, 2005, with no provision for extension
(see Attachment A). The current contract cost is approximately $280,000 per
year.
Discussion & Analysis:
To allow staff sufficient time to prepare, send out and review proposals for the
new street sweeping contract, staff is requesting City Council's approval to send
out requests for proposals. The RFP will help staff to determine the market price
for this type of service. The RFP will include the requirement that contractor will
pay for the cost of a street sweeping study to be done by a consultant selected
by the City.
The request for proposals process is a standard practice when seeking services
for the City.
Fiscal Impact: None.
H:~WORDFILE\PUBWORKS~COUNCI L\Cou05067stsweepRFP.doc
AGENDA ITEM
AMENDMENT TO STREET SWEEPING SERVICES
WHEREAS, the City of Ly~wood, herein after called City and Nationwide
Environmental Services, hereafter called Contractor, have ent(~red into the certain
services agreement, dated February I, 1994, which Agreement sets forth the terms
and conditions for the City's street sweeping services; and
WHEREAS, CONTRACTOR is willing to cOntinue service to the City; and
WHEREAS, the City is satisfied with'the services provided bY the Contractor and
wishes to extend the services Agreement for a term of seven years from January 1,
1998 to December 31, 2005.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
; hereinafter contained, the parties hereto do hereby agree as follows:
1. The term of this Agreement is extended to December 31, 2005.
2. That the contract price fOr the period of January 1, 1998 through
December 31, 1998 will be $154,755.16.
That a rate increase per year, equal to the previous year average Consumer
Price Index, will be implemented for each subsequent year, starting on
January 1, 1999.
In the event of anY,t~e~thination of this Agreement by the City, the Contractor
shall be entitled to no other compensation except in acc~dance with the
Compensation and;p~yment Schedu e per Section 6.0 ~f the agreement.
c97-019
5. All other terms and condition~, of said Agreement and amendments remain
unchanged,
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to
Services Agreement this 16th day of December, 1997.
CITY OF LYNWOOD
ARMANDO REA, Mayor
Andrea Hooper, City'Clerk
DATE
APPROVED AS TO FORM:
"CONTRACTOR"
National Environ,/,~ntal Services
~ ~ ./,,. ~?..:( .
TITLE
~;ity Attorney
DATE: ~- ici. ci~:
AMENDMENT TO STREET SWEEPING SERVICES
AGREEMENT
WHEREAS, the City of Lynwood, herein after called City, and Joe's
Sweeping, Inc. hereinafter called Contractor, have entered into the certain
services agreement, dated February 1, 1994, which Agreement sets forth the
terms and conditions for the City's street sweeping services; and
WHEREAS, Contractor is willing to continue services to the City; and
WHEREAS, the City is satisfied with the services provided by the
Contractor and wishes to extend the services Agreement for an additional term
of one year from January 1, 1997 to December 31, 1997.
NOW, THEREFORE, in consideration of the mutual covenants and
agreements ,hereinafter contained, the parties hereto do hereby agree as
follows:
V~6.G~I
The term of this Agreement is extended to December 31, 1997.
That the contract price for the period of January 1, 1997 through
December 31, 1997 will be $152,618.56
In the event of any termination of this Agreement by the City, the
Contractor shall be entitled to no other compensation except in
accordance with the Compensation and Payment Schedule per
Section 6.0 of the Agreement.
All other terms and conditions of said Agreement and amendments
remain unchanged.
IN WITNESS WHEREOF,
Agreement
Services Agreement this
the parties hereto have executed
day of ,1996.
this
"CITY" OF LYNWOOD
(seal)
Paul H. Richards II, Mayor
DATE
"CONTRACTOR"
Joe's Sweeping, Inc. a California Corporation
By: /~/~-,-- -/~- --~,--~d~ ~'~--
/E S~E~IAN - '
APPROVED AS TO FORM: VICE-PRES IDENT
TITLE
DATE: DECEMBER 27 r 1996
City Attomey
V96-031
AMENDMENT TO STREET SWEEPING SERVICES
AGREEMENT
WHEREAS, the City of Lynwood, herein after called City, and Joe's
Sweeping, Inc. hereinafter called Contractor, have entered into the certain
services agreement, dated February 1, 1994, which Agreement sets forth the
terms and conditions for the City's street sweeping services; and
WHEREAS, Contractor is willing to continue services to the City; and
WHEREAS, the City is satisfied with the services provided by the
Contractor and wishes to extend the services Agreement for an additional term
of one year from January 1, 1996 to December 31, 1996.
NOW, THEREFORE, in consideration of the mutual covenants and
agreements, hereinafter contained, the parties hereto do hereby agree as
follows:
1. The term of this Agreement is extended to December 31, 1996.
That the contract price for the period of January 1, 1996 through
December 31, 1996 will be $150,244.69.
In the event of any termination of this Agreement by the City, the
Contractor shall be entitled to no other compensatiOn except in
accordance with the Compensation and Payment Schedule per
Section 6.0 of the Agreement.
All other terms and conditions of said Agreement and amendments
remain unchanged.
IN VVITNESS WHEREOF,
Agreement
the parties hereto have
Services Agreement this 21st day of November
executed
,1995.
this
"CITY" OF LYNVVOOD
(seal)
Louis Byrd, Mayo~-------~~
November 21, 1995
DATE
Andrea Hooper, City Cle~
"CONTRACTOR"
APPROVED AS TO FORM:.
DATE:
Joe's Sweeping, Inc. a California Corporation
TITLE
City Attorney
AMENDMENT TO STREET SWEEPING SERVICES
AGREEMENT
WHEREAS, the City of Lynwood, herein after called City, and Joe's
Sweeping, Inc. hereinafter called Contractor, have entered into the certain
services agreement, dated February 1, 1994, which Agreement sets forth the
terms and conditions for the City's street sweeping services; and
WHEREAS, Contractor is willing to continue services to the City; and
WHEREAS, the City is satisfied with the services provided by Contractor
and wishes to extend the services Agreement for an additional term of one year
from January 1, 1995 to December 31, 1995.
NOW, THEREFORE, in cOnsideration of the mutual covenants and
agrccments hereinafter contained, the parties hereto do hereby agree as
follows:
1., The term of this Agreement is extended to December 31, 1995.
That the contract price for the period of January 1, 1995 through
December 31, 1995 will be $150,244.69.
In the event of any termination of this Agreement by the City, the
Contractor shall be entitled to no other compensation except in
accordance with the Compensation and Payment Schedule per
section 6.0 of the Agreement.
All other terms and conditions of said Agreement and
amendments remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement Services Agreement this ~'~ -y~' day of -~1~, J~t'~ , 199
"CITY" OF LYNWOOD
(seal)
Andrea Hooper, City Cl(Drk
Louis Byrd, Mayor
DATE
"CONTRACTOR"
Joe's Sweeping, Inc. a California Corporation
APPROVED AS TO FORM: ~JiO,~-~'~,~S ~ ~t~(-- TITLE
DATE:
City Attorney
CITY OF LYNWOOD
AGREEMENT FOR STREET SWEEPING SERVICES
This Agreement is entered into by and between the City of Eynwood ("City"), a
municipal corporation, and Joe's Sweeping, Inc., a California corporation
("Contractor").
RECITALS
A. City desires to engage a firm to provide street sweeping services within
the City for the period commencing on February.I, 1994 and ending on December 31,
1994, subject to certain extensions as agreed upon by the parties.
B. Contractor has submitted its Proposal to perform such services, a copy
of which is attached hereto as Attachment A and incorporated by this reference
("Proposal" herein).
C. Cify desires to engage Contractor to perform such services on the terms
and conditions provided herein.
1.0
NOW THEREFORE, the parties agree as follows:
General
A. ResDonsible City Official: The Director of Facilities Maintenance, or his
designee, shall have responsibility for administration, communication and
coordination between the City and the Contractor.
S94.O01
Definitions and General Information:
The term "debris" shall mean all materials normally picked up by
broom type street sweepers, such as sand, salt, glass, paper,
cans, and other materials. It does not include large items that
would damage the equipment, such as large stones, large tree
limbs, wood, cable, and other such materials.
The term "street" shall mean the paved area between the normal
curb line of a roadway, whether an actual curb line exists or not,
and the area next to curbs of median islands and circles
throughout the city. It does not include any paved areas that
would cause damage to the Contractor's equipment.
"Adverse weather conditions" shall mean heavy rains, extreme
cold and snow, and other inclement weather conditions as so
designated by the Director of Facilities Maintenance. A prorata
share of the total lump sum payment shall be deducted for work
not performed.
Holidays shall be: New Year's Day, Martin Luther King Day,
Memorial Day, Fourth of July, Labor Day, Thanksgiving Day and
the day after, and Christmas Day.
2.0 Sco~3e of Services:
The Contractor shall clean all streets currently owned and maintained by
the City (this does not include alleys).
The Contractor shall sweep each street one time per week, unless
otherwise specified below.
C. Additional Street Sweeping Requirements:
1. The following arterial streets shall be swept twice per week:
Long Beach Boulevard (north city limit to south city limit)
Atlantic Avenue (north city limit to south city limit)
Imperial Highway (between Long Beach Boulevard and
Alameda Street)
o
°
Fernwood Avenue (south side) from Long Beach Boulevard to
Wright Road, including the 1-105 freeway underpasses, which
were not being swept previously, will be swept once per week
The parking lots for four city facilities: City Hall, Community
Center, Ham Park and Dymally Park, will be s~vept twice per week
The Contractor shall sweep the Candy Cane Lane parade route
(Atlantic Avenue from Fernwood to Martin Luther King Boulevard
and Martin Luther King Boulevard from Atlantic Avenue to Cesar
Chavez Lane) immediately after the conclusion of the parade
Bellinger Avenue between Butler Avenue and Lynwood Road will
be swept after the City's Spring and Fall Clean-up activities (two
events per year).
Additional street sweeping during leaf season. The following
streets may require up to three (3) passes by Contractor during
leaf season:
(1.) LeSage
(2.) Elmwood
(3.) Pine
(4.) Elm
(5.) Cornish
(6.) Platt
(7.) Walnut
(8.) Lugo
(9.) Cortland
(10.) Woodlawn
(11.) Brewster
(12.) Muriel
(13.) Virginia
(14.) Pope
(15.) Clark
Bullis to Harris
Harris to Linden
Los Flores to Beechwood
Los Flores to Beechwood
LeSage to Shirley
Ernestine to Harris
Ernestine to Harris
Bullis to Harris
Bullis to Harris
Ernestine to Muriel
Harris to Elm
Agnes to Magnolia
Walnut to Los Flores
Sanborn to Los Flores
Wright Road to Edgebrook
The Contractor shall establish a hot-line to resolve residents'
complaints.
S94-001
Street sweeping shall be done between the hours of 4:00 a.m. and 11 a.m., five
(5) days a week during the initial eleven (11) month period from February
through December, 1994, and during each twelve (12) month period thereafter,
if this Agreement is extended.
The Contractor shall supply and maintain all equipment neceSsary to
accomplish the street sweeping services.
The Contractor shall dump all debris at locations designated by the City.
The Contractor may be required to sweep areas at times, and frequencies other
than those stated above. Contractor will be compensated on an hourly rate
basis equal to the rate paid under the terms of this Agreement.
All streets shall be swept with the normal flow of traffic. The Contractor shall
sweep streets at times to be determined by the City. The City may issue to
Contractor a map and a list of times during which street sweeping shall occur.
3.0 Ec~uioment SpecificatiQn$:
S94-001
The Contractor shall produce proof of ownership, or a signed lease for
the duration of the Agreement for at least three (3) motorized machines
suitable for performing the requirements of this Agreement. A list of
machines shall be delivered by Contractor to the City.
All new machines must not be over five (5) years old at the time of the
execution of this Agreement. Refurbished machines shall not be over
three (3) years old.
Machines shall be capable of transporting debris to locations designated
by the City.
Machines shall be equipped with an efficient water spray system for dust
control, which shall be maintained in good operating condition.
Machines shall be properly registered and insured, in accordance with
the California Vehicle Code.
Machines shall be in good working condition and maintained in that
manner and kept that way throughout the term of the Agreement.
A sufficient supply of spare brooms and other parts shall be kept on
hand to insure the timely and continuous fulfillment of this Agreement.
Contractor's equipment shall be capable of removing litter, leaves and
debris sufficiently to meet City cleanliness standards.
Contractor's equipment shall conform to all federal, state and local safety
regulations.
Contractor's machines shall be of a type with dual gutter brooms and a
main broom (Mobil or equivalent).
4.0
A. The City shall provide adequate hydrants throughout the City for filling
Contractor's water spray systems.
B. The City shall provide and maintain adequate disposal sites for dumping
debris picked up by Contractor.
C. The City shall provide parking and storage space for the Contractor's
sweepers. Use of such parking will be at the Contractor's own risk.
D. The City shall provide adequate space for Contractor to wash the
sweepers.
E. The Contractor shall not undertake major repairs to its machinery or
equipment on City property.
5.0 Contractor's Obliqations:
S93-003
The Contractor shall have a supervisor or foreman available at all times
to direct operations. This supervisor or foreman will report to the
Director of Facilities Maintenance, or his designee, any problems that
occur, and provide progress reports prior to the end of each working day.
The Contractor shall maintain the agreed upon frequency of sweeping as
closely as possible, subject to adverse weather conditions as defined
herein. The Contractor shall not be required to do any hand sweeping.
The Contractor shall not sublet or assign this Agreement, in whole or in
part, without the written authorization of the Director of Facilities
Maintenance.
The Contractor shall supply all fuel and maintenance for its machinery
and equipment.
The Contractor shall notify, prior to the start of each working day, the
City's Parking Enforcement Division on days when sweeping will not
occur. In cases where the Contractor has begun work and is delayed,
Contractor shall make every effort to notify the City's Parking
Enforcement Division as soon as possible.
6.0 Comoensation and Payment Schedule:
The contract price to be paid by City to Contractor during the initial
eleven (11) month term of the Agreement shall be the sum of
$148,097.33.
Thee contract price will be paid to Contractor in eleven (11) equal monthly
installments. Payment will be due thirty (30) days after City's receipt of
an invoice from the Contractor.
Contractor's special on emergency services, as specifically requested by
the Director of Facilities Maintenance, shall be compensated at an hourly
rate of $57.00 per hour.
7.0 Bonding and Insurance Reauirements:
S94-001
A Faithful Performance Bond in the amount of one hundred percent
(100%) of the contract price shall be provided by Contractor to the City
upon the execution of this Agreement.
The City, its officers, employees and/or agents, shall not be answerable
or accountable in any manner for any loss or damage that may occur
during Contractor's performance of the work or any part thereof, or for
any of the materials or other things used or employed in performing the
work, or for injury or damage to any person or persons, including
S94-0Ol
workmen, employees of contractor, or its sub-contractors, or the public,
or for damage to adjoining or other property, from any cause whatsoever
arising out of or in connection with the performance of the work. The
Contractor shall be responsible for any damage or injury to any person
or property resulting from defects or obstructions, or from any cause
whatsoever arising out of or in connection with the performance of the
work.
Contractor hereby indemnifies the City, its officers, employees and
agents against, and will hold and save them and each of them harmless
from, any and all actions, claims, damages to persons or property,
penalties, obligations or liabilities that may be asserted or claimed by any
person, firm, entity, corporation, political subdivision, or other
organization arising out of or in connection with the work, operation or
activities of Contractor, its agents, employees, subcontractors or invitees,
provided for herein, whether or not there is concurrent passive or active
negligence on the part of the City, its officers, agents or employees,
excluding such actions, claims, damages to persons or property,
penalties, obligations, or liabilities arising from the sole negligence or
willful misconduct of the City, its officers, agents, servants or
independent contractors, who are directly responsible to the City, and in
connection therewith:
(1)
Contractor will defend any action or actions filed in connection with
any of said claims, damages, penalties, obligations or liabilities,
and will pay all costs and expenses, including attorney's fees,
incurred in connection therewith.
(2)
Contractor will promptly pay any judgment rendered against
Contractor or the City relating to such claims, damages, penalties,
obligations or liabilities arising out of or in connection with such
work, operations, or activities of Contractor hereunder, and
contractor agrees to save and hold the City harmless therefrom.
(3)
In the event the City is made a party to any action or proceeding
filed or prosecuted against Contractor for such damages or other
claims arising out of or in connection with the work, operations or
activities of Contractor hereunder, Contractor agrees to pay to the
City any and all costs and expenses incurred by the City in such
action or proceeding, together with reasonable attorney's fees.
(4)
So much of the money due to the Contractor under and by virtue
of this Agreement as shall be considered necessary by the City
may be retained by the City until disposition has been made of
such actions or claims for damages as aforesaid.
Liability Insurance. The Contractor shall not commence work until
Contractor has obtained all insurance required hereunder issued by a
company or companies acceptable to the City. The Contractor shall
obtain and maintain, at all times during the term of this Agreement, the
following policies of insurance:
For all operations of the Contractor in performing the work provided for
herein, Comprehensive Personal injury and Property Damage Liability
limits of $500,000 per person, and $1,000,000 per occurrence, and
Property Damage Liability limits of $1,000,000 per occurrence, and
$1,000,000 aggregate, including Contractual Liability, Contractor's
Protective Liability, and Products and/or Completed Operations Liability.
Each such policy of insurance shall:
(1)
Be issued by an insurance company, approved in writing by the
City, which is qualified to do business in the State of California.
(2)
Specify that it acts as primary insurance, and that no insurance
held or owned by the designated additional insureds shall be
called upon to cover a loss under said policy.
(3) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy may not be
cancelled, nor the amount of the coverage thereof reduced, until
thirty (30) days after receipt by the City of a written notice of such
cancellation or reduction on coVerage, as evidenced by receipt of
a registered letter."
(4) Otherwise be in form satisfactory to the City.
Worker's Compensation Insurance. Upon execution of the Agreement,
the Contractor shall file with the Director of Facilities Maintenance the
following signed certification:
"1 am aware of, and will comply with, Section 3700 of the Labor Code by
securing, paying for, and maintaining in full force and effect for the
duration of the Agreement, complete Workers' Compensation Insurance
and shall furnish a Certificate of Insurance, to the Director of Facilities
Maintenance upon execution of the Agreement." The City, its officers,
agents, or employees, will not be responsible for any~claims in law or
equity occasioned by failure of the Contractor to comply with this
obligation.
Said policy of Workers' Compensation Insurance shall contain an
endorsement which provides it shall not be cancelled or altered without
thirty (30) days prior written notice thereof given to the City by registered
mail.
8.0 Extension of the Agreement
The Contractor has agreed to provide street sweeping services based
upon an eleven month contract starting February 1, 1994. Based on the
mutual agreement between the City and the Contractor, this Agreement
may be extended for four additional terms of one year each. Any such
extension will be based upon the previous year's contract price, plus an
adjustment reflecting the annual increase in the U.S. Department of
Labor's Consumer Price Index (CPI) during that previous year.
Bo
If the City does not intend to extend the Agreement, City shall give the
Contractor sixty (60) days prior written notice.
S94-001
C°
This Agreement expires on December 31, 1994, if the extension for
calendar year 1995, as provided for above, is not exercised. The City
reserves the right at that time to solicit proposals for any subsequent
agreement that may be desired.
IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be
executed by its duly authorized representative as of the day and year set forth below
the authorized signature.
"CITY" OF LYNWOOD
(SEAL)
PAUL H. RICHARDS, II, MAYOR
Date: ~ --~-/¢~';~"'
ANDREA L. HOOPER, CITY CLERK
"CONTRACTOR"
Joe's Sweeping, Inc., a C~.liforr)ia corporation
APPROVED AS TO FORM:
CITY ATTORNEY
S94-001
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
August 2, 2005
Honorable Mayor & City Council Members
N. Enrique Martinez, City Manager
Autra C. Adams, Interim Dir of Human Res/Special Asst.~)t'~
Yolanda Delgadillo, Personnel Analyst I
SUBJECT:
AMENDMENT TO THE CLASSIFICATION PLAN, MANAGEMENT
AND GENERAL EMPLOYEES SALARY SCHEDULE AND
AUTHORIZING THE RECLASSIFICATION OF IDENTIFIED
INCUMBENTS
Recommendation:
STAFF RECOMMENDS THAT THE CITY COUNCIL ADOPT THE ATTACHED
RESOLUTION ENTITLED, "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LYNWOOD AMENDING THE CLASSIFICATION PLAN,
MANAGEMENT AND GENERAL EMPLOYEES SALARY SCHEDULES AND
AUTHORIZING THE RECLASSIFICATION OF IDENTIFIED INCUMBENTS".
Background:
The City Council approved the FY 05-06 Budget at the June 21, 2005 Council
Meeting. As part of the budget, staff identified the need for organizational
changes in order to increase revenue and improve programs while developing a
more effective and efficient operation.
Discussion & Analysis:
The Personnel Rules and Regulations of the City of Lynwood grant the City
Council the authority to adopt new classification statements, reclassify
employees and adjust the salary schedule.
The modifications below are in line with the adopted FY 2005-06 budget:
A. ADOPTION OF NEW CLASSIFICATION STATEMENTS AND SALARY
RANGES
POSITION
1) Marketing and Grants Manager
2) Assistant to the City Manager
SALARY RANGE
$5365.03-$6544.09 60M
$6544.09-$7964.40 68M
B. RECLASSIFICATIONS
Personnel Rule IV, Classification, Section 4 Reclassification states: Positions,
the duties of which have changed materially so as to necessitate reclassification,
shall be allocated by the Personnel Officer to a more appropriate class, whether
new or already created.
The following incumbents have been identified who fall within the above
reclassification provision:
INCUMBENT POSITION RECLASSIFIED POSITION SALARY RANGE
Executive Asst. (CM Office)
Personnel Analyst I
Special Assistant
Executive Asst. to the City Manager 41G
Personnel Analyst II 35M
Assistant to the City Manager 68M
C. SALARY RANGE ADJUSTMENTS
The following salary range adjustments are being recommended for parity within
the organization and to include Project Coordinator pay within the base pay for
positions currently receiving the designation.
Parking Enforcement Officer
$2409.26 - $2928.68 (27G) to
$3073.93 - $3737.22 (37G)
Director of Recreation & Community Services $6076.55 - $7400.09 (65M) to
$6544.09 - $7964.40 (68M)
Director of Development Services
$6076.55 - $7400.09 (65M) to
$6544.09 - $7964.40 (68M)
Fiscal Impact:
There is no additional fiscal impact. The salary adjustments contained in the
attached resolution were included in the adopted budget.
Coordinated With: N/A
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AMENDING THE CLASSIFICATION PLAN, MANAGEMENT AND GENERAL
EMPLOYEES SALARY SCHEDULES AND AUTHORIZING THE
RECLASSIFICATION OF IDENTIFIED INCUMBENTS
WHEREAS, the City Council of the City of Lynwood has adopted an
Employee Classification and Position Plan and on occasion amends the plan as
needed; and
WHEREAS, the City Council of the City of Lynwood has adopted a salary
resolution with salary schedules for Management and General Employees; and
WHEREAS, the City has identified a need for the position descriptions of
Assistant to the City Manager, Development Services Manager and Marketing
and Grants Manager where the required job analysis has been completed and a
classification statement has been prepared on that basis; and
WHEREAS, the Personnel Rules and Regulations, Rule IV, Section 4
Reclassification, provide for an employee to be allocated to a more appropriate
class when the duties of which have changed materially so as to necessitate
reclassifications; and
WHEREAS, the City identified a need to upgrade salary levels of identified
positions.
NOW, THEREFORE the City Council of the City of Lynwood does hereby
find, determine, order and resolve as follows:
Section 1. Amend the Employee Classification Plan and the
Management Salary Schedule to include new positions effective as follows:
1) Marketing and Grants Manager
2) Assistant to the City Manager
$5365.03 - $6544.09 60M
$6544.09 - $7964.40 68M
Section 2. Amend the Employee Classification and Position Plan and
Management Salary Schedule to reclassify current incumbents, as identified:
INCUMBENT POSITION RECLASSIFIED POSITION SALARY RANGE
Executive Asst. (CM Office) Executive Asst. to the City Manager 41G
Personnel Analyst I Personnel Analyst II 35M
Special Assistant Assistant to the City Manager 68M
Section 3. Amend the Management and General Employees Salary
Schedule for the following positions:
Parking Enforcement Officer
$2409.26 - $2928.68 (27G)to
$3073.93 - $3737.22 (37G)
Director of Recreation & Community Services $6076.55 - $7400.09 (65M) to
$6544.09 - $7964.40 (68M)
Director of Development Services
$6076.55 - $7400.09 (65M) to
$6544.09 - $7964.40 (68M)
Section 4. That modifications so ordered by this resolution become
effective August 1,2005.
Section 5, That the City Manager or his designee is designated to carry
out any transactions that may be necessary as so ordered by this resolution.
PASSED, APPROVED and ADOPTED this __ day of
2005.
RAMON RODRIGUEZ, MAYOR
ATTEST:
ANDREA HOOPER, CITY CLERK
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
CITY ATTORNEY
N. ENRIQUE MARTINEZ,
CITY MANAGER
CITY OF LYNWOOD
MARKETING AND GRANTS MANAGER
DEFINITION
Under the administrative direction of the City Manager, to plan, organize
and coordinate the City's marketing and promotional efforts; to develop a
marketing plan and strategy for the City; to develop relationships with editorial
boards and media services in order to promote City programs, services and
initiatives; to serve as editor of the City's newsletter; to plan, design and
coordinate tourism expansion efforts; to coordinate grant applications and
research grant opportunities.
EXAMPLE OF DUTIES
Plans, organizes and coordinates marketing efforts for the City to
accomplish program initiatives related to accomplishing the City's long-range
vision; designs, writes, and edits promotional materials, press releases, website
materials, newsletters and other publications; monitors, analyzes and evaluates
marketing tends and opportunities to promote the City; develops and maintains
positive relations with newspaper editorial board, television media, and media
sources; analyzes marketing activities to ensure effectiveness of efforts;
develops marketing and media strategies; interacts with marketing, printing,
graphics design and photography consultants in preparation of marketing and
promotional materials; prepares brochures, articles and reports; develops in-
house newsletters for employees and community newsletter; plans, designs and
implements local, state, national, and international programs to attract tourism to
the community and specific development areas; coordinates the development of
public information campaigns to inform residents about pertinent matters
impacting them; coordinates marketing activities with other City departments to
assist in economic development and other program activities; oversees
administrative contracts with vendors that provide special public relations
services to the City; develops plans to promote the involvement of citizens, non
profit groups and the business community in City programs; prepares and
reviews grant applications to ensure compliance with filing mandates ensuring
the City is propedy represented; researches and identifies possible grant and
funding sources; and supervises, trains and evaluates assigned staff.
SPECIAL REQUIREMENTS
Possession of an appropriate California driver's license issued by the
State Department of Motor Vehicles.
MARKETING AND GRANTS MANAGER
PAGE 2
DESIRABLE QUALIFICATIONS
Knowledge of:
Principles and practices of marketing as they relate to public
agencies;
Public information techniques and media relations;
Techniques for writing and editing for publication;
Methods and techniques of market research, and analysis and
report writing;
Principles and practice of tourism, national and international
promotion;
Layout and production of printed materials;
Microsoft software and desktop publishing software;
Principles and practices of municipal organization and
management;
Principles and practices of grant application, grant writing, and
administration;
Techniques for the identification of grant and funding opportunities;
Principles and practices of supervision;
and
Ability to:
Innovatively design and manage the development of marketing
plans, strategies and graphic materials;
Write and edit marketing plans and material, press releases and
other promotional materials to advance City initiatives and
long-range plans;
Develop and maintain positive and cooperative relationships with
various editorial boards, television media, advertising
services and other news services;
Research and identify funding and grant sources;
Coordinate the grant application process;
Prepare, review and edit grant applications to ensure consistency
with marketing plans and the success of application efforts;
Prepare clear and comprehensive technical reports;
Communicate effectively both orally and in writing;
Work without direct supervision and make independent decisions;
MARKETING AND GRANTS MANAGER
PAGE 3
Establish and maintain cooperative and effective working
relationships with City officials, employees and the general
public;
Operate automated equipment and standard applications software,
including word processing, database, and spreadsheet
programs;
Design and implement publicity campaigns.
and
TRAINING AND EXPERIENCE
Any combination of training and experience that would provide the
required knowledge and abilities is qualifying. A typical way to obtain these
knowledge and abilities would be:
Three years of increasingly responsible experience in public relations,
public information, advertising, marketing, or related program preferably in a
municipal setting.
EDUCATION
Possession of a bachelor's degree in Journalism, Marketing,
Communications, Public Administration, or a closely related field. Possession of
a master's degree is highly desirable.
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities.
The position also requires grasping, repetitive hand movement, and fine
coordination in preparing graphic materials, news releases, and reports using a
computer keyboard. Additionally, the position requires near and far vision in
reading written reports and work related documents. Acute hearing is required
when providing phone and personal service. Additionally, the need to lift, drag
and push files, paper, and documents weighing up to 25 pounds is required.
Work is normally performed in an office environment.
Some of these requirements may be accommodated for otherwise qualified
individuals requiring and requesting such accommodations.
CITY OF LYNWOOD
ASSISTANT TO THE CITY MANAGER
DEFINITION
Under the administrative direction of the City Manager, to plan, organize,
direct and coordinate the preparation of the City's annual operating budget; to
coordinate the preparation of the Council agenda and related materials; to
coordinate service functions; to provide legislative analysis and coordinate
intergovernmental relations; to supervise the support staff in the City Manager's
office; to perform varied, technical, analytical, administrative, and supervisory
tasks for the City Manager, Mayor and Council members; to represent the City
Manager when assigned on projects with City-wide impact and of a highly
sensitive nature; and to perform other related work as required.
EXAMPLES OF DUTIES
Plans, organizes, and coordinates the preparation of the City's annual
operating budget; coordinates the preparation, proper distribution and posting of
Council agendas and related materials; manages the City's public safety
contracts and related programs to ensure effective and efficient delivery of
services; performs legislative analysis and makes recommendations to the City
Manager regarding various pending and needed legislation at the regional, state
and federal levels; coordinates and plans intergovernmental relations programs
to ensure the City's interests are addressed; when assigned represents the City
Manager on projects or special studies with City-wide impact and of a highly
sensitive nature; monitors and develops revenue and expenditure forecasts;
prepares procedures, instructions, reports, and correspondence relating to
budgetary and other project planning; prepares financial and statistical reports;
reviews and makes recommendations on budget amendments; provides
technical assistance to department managers in budgetary planning; collects and
analyzes various data for planning and research activities to improve
administrative systems and procedures; informs the City Manager of budget and
operational related problems and provides recommendations for the solution;
prepares management studies and audits as requested by the City Manager;
coordinates the planning and completion of special assignments; supervises,
trains and evaluates assigned staff; attends Council meetings; receives and
reviews Council expenses and bills; and performs a variety of administrative work
necessary to handle the various work responsibilities and functions of the office.
ASSISTANT TO THE CITY MANAGER
PAGE 2
SPECIAL REQUIREMENT
Possession of an appropriate California driver's license issued by the
State Department of Motor Vehicles.
DESIRABLE QUALIFICATIONS
Knowledge of:
Modern principles, practices and techniques of public
administration, management and organization theory in a
municipal government;
Principles and practices of contract management;
Legislative processes and practices;
Principles and practices of supervision and training;
Principles, practices and procedures applicable to financial analysis
and administration, government budgeting and municipal
operations and services;
Budget preparation, analysis and control;
Office management, including computer and data processing
applications;
Planning and research methods and procedures;
Functions and responsibilities of a public safety agency;
Laws, regulations and ordinances affecting municipal and
departmental operations;
Report writing methods and techniques;
and
Ability to:
Research, develop and analyze information related to assigned
projects;
Manage public safety contracts to ensure effective and efficient
service delivery and implement service improvements;
Analyze state and federal legislation to determine the impact on the
City and make recommendations regarding needed
legislation;
ASSISTANT TO THE CITY MANAGER
PAGE 3
Provide direction and coordination in tl~e preparation of the Council
agenda and related materials;
Analyze and assess the changes in the economic climate of both
the state and the nation as it impacts the revenues realized
by the City and adapt the City's fiscal and budgetary policy
accordingly;
Provide direction and coordination to the City's budget process,
consisting of budget preparation, implementation, and
compliance;
Collect and analyze data and prepare both comprehensive and
concise reports;
Formulate, evaluate and make recommendations on public safety
contract issues;
Communicate effectively orally and in writing;
Effectively represent the City Manager on highly sensitive issues, in
public meetings and on special assignments;
Establish and maintain cooperative relationships with other City
officials, employees and the general public;
Skillfully use a personal computer and software programs;
Work under pressure and demonstrate flexibility and diversity in the
work environment.
and
TRAINING AND EXPERIENCE
Any combination of training and experience that would provide the
required knowledge and abilities is qualifying. A typical way to obtain these
knowledge and abilities would be:
Five years of increasingly responsible experience in a public agency performing
budgeting, legislative analysis, contract management including at least two years
of experience in a management or administrative capacity.
EDUCATION
Possession of a bachelor's degree in Public Administration, Business
Administration, Accounting or a closely related field. Possession of a master's
degree is preferred.
ASSISTANT TO THE CITY MANAGER
PAGE 4
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities.
The position also requires grasping, repetitive hand movement, and fine
coordination in preparing reports using a computer keyboard. Additionally, the
position requires near and far vision in reading written reports and work related
documents. Acute hearing is required when providing phone and personal
service. Additionally, the need to lift, drag and push files, paper, and documents
weighing up to 25 pounds is required. Work is normally performed in an office
environment.
Some of these requirements may be accommodated for otherwise qualified
individuals requiring and requesting such accommodations.
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
August 2, 2005
Honorable Mayor & City Council
N. Enrique Martinez, City Manager///,(.-.///'
Autra C. Adams, Interim Dir of Human Res/Special Assistant
SUBJECT:
SELECTION OF A CONSULTANT TO CONDUCT THE
DIRECTOR OF ENVIRONMENTAL SERVICES/CITY
ENGINEER RECRUITMENT
Recommendation:
Staff recommends that the City Council adopt the attached resolution entitled, "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
ALLIANCE RESOURCE CONSULTING TO CONDUCT THE DIRECTOR OF
ENVIRONMENTAL SERVICES/CITY ENGINEER RECRUITMENT AND
AUTHORIZING THE ALLOCATION OF $25,000 FOR SAID SERVICES."
Background:
The recent retirement of the Director of Environmental Services/City Engineer
has resulted in a vacancy. In order to attract the most qualified candidates for
the position, it is in the best interest of the City to hire an Executive Recruiter to
conduct the search.
Discussion & Analysis:
Seven firms were contacted to provide proposals. Proposals were received from
Cooperative Personnel Services, Alliance Resource Consulting, Bob Murray and
Associates and the Hawkins Company.
The proposals were evaluated based on firm qualification and experience, cost,
time frame, prior experience with a similar recruitment and location. All of the
firms that submitted proposals have the necessary qualifications and experience,
would take a similar amount of time to conduct the recruitment and are very close
in the total cost. Alliance Resource Consulting has the most experience with
recruitments for this type of position in Southern California.
Fiscal Impact:
The estimated cost to complete this project will not exceed $25,000. The cost
estimate includes a fiat fee to the consultant of $16,500 and an amount not to
exceed $8,500 in direct costs and expenses related to the recruitment.
Coordinated With: List Other Departments
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH ALLIANCE
RESOURCE CONSULTING TO CONDUCT THE DIRECTOR OF
ENVIRONMENTAL SERVICES/CITY ENGINEER RECRUITMENT AND
AUTHORIZING THE ALLOCATION OF $25,000 FOR SAID SERVICES
WHEREAS, there is currently a vacancy for the position of Director of
Environmental Services/City Engineer; and
WHEREAS, in order to attract the most qualified candidates for the position, it is
in the best interest of the City to hire an Executive Recruiter to conduct the search; and
WHEREAS, Alliance Resource Consulting has been selected based on firm
qualification and experience, cost, time frame, prior experience with a similar recruitment
and location.
NOW, THEREFORE, the City Council of the City of Lynwood does hereby find,
order, and resolve as follows:
Section 1. That the City Council approves the selection of Alliance Resource
Consulting and the firm's fee in an amount not to exceed $25,000 to conduct the
concurrent recruitments.
Section 2. The transfer of funds from the unappropriated general fund (01):
Unappropriated General Fund
$25,000
TO
1-4121-4220
Section 3. The Mayor is authorized to execute an agreement approved to form
by the City Attorney.
Section 4. This resolution shall become effective immediately upon its adoption.
ATTEST:
RAMON RODRIGUEZ, Mayor
ANDREA L. HOOPER, City Clerk
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
J. ARNOLDO BELTRAN,
CITY ATTORNEY
N. ENRIQUE MARTINEZ,
CITY MANAGER
aUtRA C. ADAMS, INTERIM
DIRECTOR OF HUMAN RESOURCES
STATE OF CALIFORNIA }
}ss.
COUNTY OF LOS ANGELES }
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the day of
,2005.
AYES:
NOES:
ABSENT:
ABSTAIN:
STATE OF CALIFORNIA }
} ss.
COUNTY OF LOS ANGELES }
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing is a full, true and correct copy of Resolution No.
on file in my office and that said Resolution was adopted on
the date and by the vote therein stated.
Dated this day of 2005.
ANDREA L. HOOPER, CITY CLERK
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
August 2, 2005
Honorable Mayor & City Council Me~jb,~r~,~
N. Enrique Martinez, City Manager//,/~-''~'//'~'///'
J. Arnoldo Beltran, City Attorney
SUBJECT:
Acquisition of Real Property Located at 312 E. Tenth Street,
Pomona, CA
Relocation of Christ New Testament Baptist Church
Ham Park Replacement Project
Recommendation:
Approval of the attached Resolution entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE ACCEPTANCE
OF AN INTEREST IN REAL PROPERTY LOCATED AT 312 E. TENTH
STREET IN THE CITY OF POMONA, CALIFORNIA AND CONSENTING TO
RECORDATION OF GRANT DEED."
Background:
As part of the Ham Park Replacement Project property acquisition process, the
City has agreed to acquire a property located at 312 E. Tenth Street in the city of
Pomona (the "Pomona Property") in order to relocate the Christ New Testament
Baptist Church (the "Baptist Church") currently located at 11822 Atlantic Avenue
in the City of Lynwood.
Discussion & Analysis:
In order to preserve the City's ability to relocate the Baptist Church and obtain
possession of the 11822 Atlantic Ave. property, it is necessary for the City to
close escrow on the Pomona Property by August 7, 2005. The acquisition of the
property will be accomplished pursuant to the terms of a Commercial Property
Purchase Agreement and Joint Escrow Instructions (the "Agreement") to be
executed by the City, the Baptist Church and Life Way Church (the current owner
of the Pomona Property).
Under the terms of the Agreement, the City will purchase and hold title (for a brief
period of time) to the Pomona Property. On or about September 30, 2005 (the
current estimated closing date for the acquisition of the 11822 Atlantic Avenue
property), the City will transfer title to the Pomona Property to the Baptist Church,
i,~i ~GENDA ITE~!
and the Baptist Church will in turn transfer title to the property located at 11822
Atlantic Ave. to the City of Lynwood for relocation of Ham Park.
Pursuant to Government Code Section 27281, the City Council must pass a
resolution authorizing the acceptance of a conveyance of the Pomona Property
and consenting to the recordation of the grant deed.
Fiscal Impact:
The total cost of the Pomona Property is One Million Eight Hundred Fifty
Thousand Dollars ($1,850,000.00). The City has made an initial deposit into
escrow of $35,000.00 for the acquisition of the Pomona Property. The total
expenditure for the Pomona Property, including escrow, title, documentation and
other fees will be credited against the payment due to the Baptist Church for the
City's acquisition of 11822 Atlantic Avenue.
Coordinated With: Development Services (Mr. Grant Taylor)
RESOLUTION NO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LYNWOOD AUTHORIZING THE ACCEPTANCE OF AN INTEREST
IN REAL PROPERTY LOCATED AT 312 E. TENTH STREET IN THE
CITY OF POMONA, CALIFORNIA AND CONSENTING TO
RECORDATION OF GRANT DEED
WHEREAS, the City of Lynwood is a public body, corporate and politic, established as
a General Law City and is govemed by an elected body of five council members; and
WHEREAS, Government Code §37350 gives a General Law City the power to
purchase, lease, receive, hold, and enjoy real and personal property, and control and dispose of it
for the common benefit; and
WHEREAS, pursuant to §37351 of Government Code, the legislative body of a City
may purchase, lease, exchange, or receive real estate situated inside or outside the city limits as
is necessary or proper for municipal purposes; and
WHEREAS, the City is the process of acquiring by purchase the real property known as
312 E. Tenth Street in the City of Pomona, California, (APN Nos. 8333-0165-019 & 020) for the
purpose of relocating the Christ New Testament Baptist Church located at 11822 Atlantic
Avenue in Lynwood in order to obtain said property as part of the relocation of Ham Park; and
WHEREAS, Government Code §27281 requires that grant deeds conveying interests in
real estate to public agencies for public purposes be accompanied by a resolution of the agency
before they may be accepted for recordation.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Lynwood hereby finds, orders and resolves as follows:
Section 1. The City Council of the City of Lynwood hereby authorizes the acceptance of
a conveyance by Life Way Church to the City of Lynwood upon the successful conclusion of the
purchase agreement now pending for the real property located at 312 E. Tenth Street, in the City
of Pomona. Upon the successful completion of the exchange and the close of escrow, the City of
Lynwood, as grantee, further consents to the recordation of the Grant Deed for said real property.
Section 2. That this Resolution is to be given effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED this __. day of
,2005.
Ramon Rodriguez, Mayor
ATTEST:
Andrea Hooper, City Clerk
APPROVED AS TO FORM:
J. Amoldo Beltran, City Attorney
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
July 25, 2005
Honorable Mayor & Councilmembers..
N. Enrique Martinez, City Ma.n~[~tg,e)~,Z,, '
Andrea L. Hooper, City Cler,l~k~
Ofelia Munoz, City Clerk Ass-r~"aht
SUBJECT:
Second Reading of an Ordinance
Recommendation: Staff recommends that the City Council adopt the following
Ordinance.
Background: On July 19, 2005 the City Council conducted a public hearing and
introduced for first reading by title only the attached ordinance.
Fiscal Impact: N/A
Coordinated With: N/A
AGENDA ITEM
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
ADDING SECTION 3-31 TO THE LYNWOOD MUNICIPAL CODE REGULATING
HOTEL OCCUPANCY AND REGISTRATION
WHEREAS, persons who commit acts of prostitution jeopardize the public health,
safety, and welfare of the residents of the City of Lynwood; and
WHEREAS, persons who commit acts of prostitution contribute to increased
crime in the City of Lynwood, and the general decay of neighborhoods in our City; and
WHEREAS, the City wishes to reduce acts of prostitution taking place in hotels,
motels and other temporary lodging facilities; and
WHEREAS, the City Council finds and determines that having an ordinance
regulating hotels, motels, and other temporary lodging facilities occupancy and
registration is critical to preserving the public health, safety and welfare of all residents in
the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1: That a new Section 31 tided HOTEL OCCUPANCY AND
REGISTRATION is added to Chapter 3 of the Lynwood Municipal Code to read as
follows:
3-31.1 Definitions.
As used in this Section:
"City" shall mean the City of Lynwood.
"Guest" shall mean any person who occupies a Guest Room in a Hotel, as
defined in this subsection.
"Guest Room" shall be defined as any portion of a Hotel, which is
designed or intended for Occupancy by a person for temporary lodging or
sleeping purposes, including but not limited to suite, room, or bed.
"Hotel" means any public or private space or structure for living therein,
including but not limiting to any inn, motel, tourist home or house, motel
rooming house, mobile home or other living place within the City,
offering the right to use such space for sleeping or overnight
accommodations wherein the owner or Operator thereof, for
compensation, furnishes such right of occupancy to any occupant.
"Occupancy" means the use or possession, or the right to the use or
possession of any room or rooms or portions thereof, in any Hotel for
dwelling, lodging or sleeping purposes.
"Operator" means the person, as either an individual or other entity, who
is proprietor of a Hotel, whether in a capacity of owner, lessee, sublessee,
and mortgagee in possession, licensee or any other capacity. Where the
Operator performs his or her functions through a managing agent of any
type or character other than an employee, the managing agent shall also be
deemed an Operator for the purposes of this section and shall have the
same duties and liabilities as his or her principal. Compliance with the
provisions of this section by either the principal or the managing agent
shall, however, be considered to be compliance by both.
"Rent" means the consideration charged, whether or not received, for the
Occupancy of space in a Hotel valued in money, whether to be received in
money, goods, labor or otherwise, including all receipts, cash, credits, and
property and service of any kind or nature, without any deduction there
from whatsoever.
"Sheriff's Department" means the Los Angeles County Sheriff's
Department, or any other successor law enforcement agency.
3-31.2 Registers.
No Operator shall let or assign for any Guest Room to any Guest, until
after such Guest provides all of the information in subsection 3-31.2.b.
Register Information. Every Operator of any Hotel shall keep a register in
which the following shall be entered:
1. The name and address of every person who is entitled to
occupy each Guest Room;
2. A copy of photograph identification such as a California
driver's license; and
3. The total of number of people who are entitled to occupy each
Guest Room; and
4. The hour, day, month, and year of arrival and departure of each
named Guest; and
5. The room number or other identifying symbol of location of
the Guest Room rented or assigned to each named Guest; and
6. The daily rate charged and amount collected for rental of the
Guest Room assigned to each named Guest.
Daily Summary Sheets. The Operator of each Hotel within the City shall
maintain a daily summary sheet for each day the Hotel is open for
business containing, at a minimum, the following information:
1. The name of at least one (1) person entitled to Occupancy of
each Guest Room which is rented or occupied that day; and
2. The room number; and
3. The daily rate and amount paid for the rental of the room; and
4. The number of the registration card applicable to the rental of
the Guest Room; and
5. The Guest's vehicle license number, make and model, if any.
Register Retention.
Every Operator of a Hotel shall keep the register, which is
required under subsection 3-31.2.a, available and in good
condition for a period of not less than (3) three years from the
entry of all required Guest information.
The register may be maintained in the form of registration
cards, provided all requirements of this section are otherwise
met. Registration cards shall bear consecutive numbers, which
shall be pre-printed on the registration cards by a print shop or
manufacturer of the cards.
Right of Inspection.
Registration records and daily summary sheets shall be
available at all times for inspection by any member of the
Sheriff's Department or any authorized or designated
representative of the City of Lynwood.
No person shall alter, deface or erase such a register so as to
make the information recorded therein illegible or
unintelligible.
Registration under false name. It shall be unlawful for any person to
register at any Hotel in the City under the name of any other person, or of
a fictitious person, or to sign or cause to be signed, any assumed false or
fictitious name, or any name other than the true and correct name of the
person so registering or so signing or causing his/her name to be signed.
Registration under false address. It shall be unlawful for any person to
register at any Hotel in the City under an address other than their own.
3-31.3
3-31.4
3-31.5
3-31.6
ao
Posting of Identification of Operator.
The nmne, business address and business telephone number of the
Operator must be posted in a conspicuous location in the Hotel registration
and/or lobby area. The Operator must provide to employees of the Hotel a
telephone number where the Operator or his or her representative may be
reached during any time the Hotel is in operation. Failure to post or to
provide the information required in this section is punishable pursuant to
subsection 3-31.6.
Hourly Rates. No owner of any Hotel shall charge or accept money or
other consideration by an hourly rate or any rate less than that, which is
charged or accepted for one full day's accommodation within any twenty-
four (24) hour period. No Guest Room shall be rented more than once in
any twenty-four (24) hour period.
Letting of Room to Person Under the Age of Eighteen Years Prohibited.
Letting of rooms to persons under the age of eighteen years is prohibited.
Any Operator of any Hotel in the City shall not allow any room or rooms
to be occupied by any person under the age of eighteen years, unless such
person is accompanied by his or her parent, parents, legal guardian, or
other recognized adult individual with responsibility.
Violations; penalties. Any person, including any Hotel Operator, who
violates any provision of this Section shall be guilty of a misdemeanor.
Each offense shall be punishable by a fine of not more than $1,000.00 or
by imprisonment in the County jail for not more than six months, or both.
Each day during any portion of which any violation of any provision of
this Section is committed, continued or permitted, shall constitute a
separate offense.
3.31.7
Non-Exclusive Remedy. This Section is not the exclusive remedy
available to the City for regulating Hotels and shall be in addition to other
regulatory codes, statutes and ordinances enacted by the City, the State, or
any other governmental entity or agency having jurisdiction.
SECTION 2: If any section, subsection, sentence, clause, phrase, or portion of
this ordinance is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining sections, subsections, sentences, clauses, phrase, or portions of this ordinance.
The City Council hereby declares that it would have adopted this ordinance and each
section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact
that any one or more sections, subsections, sentences, clauses, phrases, or portions be
declared invalid or unconstitutional.
SECTION 3: This ordinance shall take effect thirty (30) days after its final
passage.
SECTION 4: The City Clerk of the City of Lynwood is hereby directed to certify
to the passage and adoption of this Ordinance and to cause it to be published as required
by law.
First read at a regular meeting of the City Council held on the day of
,2005 and adopted and ordered published at a regular meeting of
said Council held on the day of ., 2005.
ATTEST:
Mayor, Ramon Rodriguez
Andrea L. Hooper, City Clerk
APPROVED AS TO FORM:
J. Amoldo Beltrgn, City Attorney
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY.'
PREPARED BY:
August 2, 2005 ~
Honorable Mayor and Members of ~e,F~/)Council
N. Enrique Martinez, City Manager//~t~.///'
Grant Taylor, Director of Development Services
SUB3ECT:
Pilot Program - Temporary Signs and Outside Display of
lUlerchandise for Commercial Businesses City-Wide
Recommendation:
Staff recommends that the City Council provide comments, receive and file.
Background:
Temporary signs (i.e. banners, A-frames, sandwich boards, etc.) are not permitted. It is
policy to issue a warning to businesses advising them to remove unauthorized signs and
merchandise. Staff inspected properties in the photographs on Long Beach Boulevard
that were given to the City Council on .lune 7, 2005. If code compliance was not
observed a warning was given (Notice of Violation), and if a second inspection indicated
non-compliance, a citation is issued.
At the June 21, 2005 City Council meeting five (5) citizens who operate businesses on the
north end of Long Beach Boulevard between Tw'ccdy Boulevard and Martin Luther King
Jr. Boulevard addressed the City Council during public orals. The citizens complained that
code enforcement was enforcing that temporary signs and outside displays of
merchandise be removed pursuant to the Lynwood Municipal Code (LMC).
The business owners stated they need temporary signs and/or outside display of
merchandise otherwise their sales decline. Council directed staff to research the issue,
meet with business owners, identify options and bring the item back.
Discussion & Analysis:
City Council directed staff to find a solution to the issues raised by merchants. Staff met
with business owner on July 14, 2005 and discussed areas of concern to include:
· Source and location of customers;
· Number of Customers;
· Loss of Revenue;
· Location of Signs and/or Merchandise;
· Window Availability;
· Front setback availability;
H:\W~RDF~LE~PLANN~NG\STAFFRPT~mem~c~unc~temp~rarysig~s&~utsidedi~p~ay~2~5~d~c
Contingent on City Council approval, staff and the businesses agreed on a pilot program
for three (3) months. Following are the standards:
1)
2)
3)
4)
s)
6)
7)
8)
Pilot programs runs from 3uly 15, 2005 through October 15, 2005;
Maximum four (4) advertising items (i.e. banner, A-frame sign or merchandise;
Banners must be attached to the building (i.e. not poles, trees, roof, benches)
A-frame signs must be located next to buildings (i.e. not on sidewalks, curbs)
Merchandise must be next to buildings (i.e. not on sidewalks, curbs, etc.)
A-frame signs and merchandise shall not exceed six-feet (67 in height.
If merchants violate provisions, one warning then a citation.
Pilot program will be evaluated and returned to City Council in 3 months.
The Lynwood Zoning Code, Chapter 25, was recently amended in May 2005. The
previous zoning code allowed banners on a temporary basis subject to a permit. A-
frames signs, sandwich boards and other exterior temporary signs were prohibited.
Outside display of merchandise was strictly prohibited.
The new zoning code was amended to prohibit any type of exterior temporary signage.
The new zoning code was amended to allow outdoor display of merchandise and storage
subject to specific standards.
The intent of the LMC for temporary signs and outdoor display of merchandise is to keep
the exterior of businesses neat and clean, protect the public safety, provide an even
playing field for commercial competition, and consistency in enforcement.
Staff will monitor issues relating to merchant revenues, aesthetic appearance, City image,
and public health, safety and welfare. The item will be brought back to the City Council
October 18, 2005 to review the status of the pilot program and potential future
amendments to the zoning code.
Fiscal Impact:
Unknown. Enforcement may prove staff and time intensive.
Coordinated With:
Planning Division
Code Enforcement Division
Business License Division
City Manager's Office
H :\WORDFILEkPLANN1NG\STAFFRPT~nemo.cotmcil.temporarysigns&out sidedi~lay.8.2.0 5 .doc
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
August 2, 2005
Honorable Mayo~M~ .mbers of~eT~i.~,~.uncil
N. Enrique Marti~;fe..~ager//'/.,~.///.
Jim Given, Direc[or ~f Recreation & Community Services
Execution of Consulting Services Agreement for Recreation
Program Consultant
Recommendation
Staff recommends that the Council adopt the following two resolutions relative to
entering into a Recreation Program Consulting Services Agreement with
Operation Touchdown, Inc., a California non-profit corporation. The term of the
proposed Agreement will be one (1) year, with a monthly consulting fee of
$3,500.00. This Agreement will continue, redefine and expand the sports
consulting services currently provided by Sports Ambassador, who is the
president and sole director of Operation Touchdown, Inc.
1. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE THE RECREATION PROGRAM
CONSULTING SERVICES AGREEMENT WITH OPERATION TOUCHDOWN,
INC., A CALIFORNIA NON-PROFIT CORPORATION
2. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE APPROPRIATION OF FORTY-TWO THOUSAND
DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE TO
FUND THE RECREATION PROGRAM CONSULTING SERVICES
AGREEMENT WITH OPERATION TOUCHDOWN, INC., A CALIFORNIA NON-
PROFIT CORPORATION DURING THE 2005~2006 FISCAL YEAR
Background
On March 4, 2003, the City of Lynwood entered into a one-year agreement with
the current Consultant for services in the capacity of Sports Ambassador. When
that agreement expired, the City Council passed Resolution No. 2004.032,
approving an extension of the agreement on a month-to-month basis through the
end of the 2004-2005 fiscal year. On June 21, 2005, the City Council voted to
extend the consulting services agreement for an additional year. The Consultant
would like to continue providing services to the City by entering into a new, one-
year agreement between the City and Operation Touchdown, Inc., a California
non-profit corporation, of which the Consultant is the president and sole director.
AGENDA
I TEll
Discussion & Analysis
The Consultant has provided the City of Lynwood with such services as provision
of awards to members of the community, acquisition of sports celebrities for
citywide events, conduction of sports activities as well as anti drug/gang talks for
local schools.
During the term of the previous agreements with the City, the Sports
Ambassador reported directly to the City Manager. Because the services
provided by the Consultant involve recreation programs, staff recommends that
administration of this agreement be assigned to the Recreation & Community
Services Department, with the Consultant reporting directly to the Director of
Recreation & Community Services or his designee.
Based upon the nature of the services provided, the consultant services will be
re-titled Recreation Program Consultant Services.
In addition to continuing some of the awards programs that the Consultant has
previously implemented, staff would like the Recreation Program Consultant to
direct his efforts towards the following activities, as noted in Exhibit A of the
attached agreement:
· Acquire corporate sponsorship for citywide special events such as the
Candy Cane Lane Christmas Parade and July 4th Celebration
· Collaboration with City of Lynwood grant acquisition staff to identify and
complete application materials in an effort to acquire funding for facility
improvements as well as program development and implementation
· Full implementation of a street hockey program
· Continue to identify new and innovative sports activities along with
sources of funding
· To seek sponsors to provide the equipment and materials necessary to
conduct departmental programs and activities
· To seek out the participation of sports celebrities to participate in specific
City programs and events as directed
· To interface with local Professional Sports Teams to solicit their
assistance and/or participation in specific City programs and events as
directed
· To represent the City at events, programs and meetings as assigned by
the Director of Recreation & Community Services or his designee
· To perform other services as identified by the Director of Recreation &
Community Services
Staff would bring a status report to the City Council for evaluation and
consideration of a future agreement three (3) months prior to the expiration of the
proposed agreement.
Fiscal Impact
$3,500/mo × 12 months = $42,000 from the General Fund
recreatn\agenda items 2005\Recreation Program Consultant Services rev 8.2.2005
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE MAYOR TO EXECUTE THE RECREATION PROGRAM
CONSULTING SERVICES AGREEMENT WITH OPERATION TOUCHDOWN,
INC., A CALIFORNIA NON-PROFIT CORPORATION
WHEREAS, on March 3, 2003 the City Council of the City of Lynwood (the
"Council") entered into a one-year agreement with Mr. Shawn PowelI-Furillo to
provide consulting services in the capacity of a Sports Ambassador for the City of
Lynwood; and
WHEREAS, the term of that agreement expired on March 4, 2004; and
WHEREAS, upon the expiration of the term, the Council passed
Resolution No. 2004.32, extending the agreement on a month-to-month basis
through June 30, 2005, at a monthly rate of three thousand five hundred dollars
($3,500.00); and
WHEREAS, during the initial term of the agreement and its subsequent
extension, Consultant has provided numerous services such as the
Citizen/Athlete of the Month Awards Program and the Citywide Youth Street
Hockey Clinic, which have enhanced youth sports in the City of Lynwood; and
WHEREAS, Council and Consultant wish to continue this beneficial
consulting relationship; and
WHEREAS, Consultant will now be providing its services through
Operation Touchdown, Inc., a California non-profit corporation, pursuant to the
provisions of a new Consulting Services Agreement; and
WHEREAS, based on the nature of the services to be provided by
Consultant, the new Consulting Services Agreement will be administrated by the
Recreation & Community Services Department, and Consultant will report to the
Director of Recreation & Community Services or his designee; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
SECTION 1. That the City Council authorize the Mayor to execute the
attached agreement entitled "RECREATION PROGRAM CONSULTING
SERVICES AGREEMENT."
SECTION 2. That the City Council approve a budget of $ 3,500.00 per
month for the term of the attached Agreement.
SECTION 3. That this resolution take effect immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 2nd day of August 2005.
Ramon Rodriguez, Mayor
ATTEST:
Andrea L. Hooper, City Clerk
APPROVED AS TO FORM:
APPROVED AS TO CONTENT:
Amoldo Beltran
City Attorney
N. Enrique Martinez,
City Manager
Jim Given, Director
Recreation & Community
Services
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing Resolution was duly adopted by the City Council of the
City of Lynwood at a regular meeting held at City Hall on the 2nd day of August
2005, and passed by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
Andrea L. Hooper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true
and correct copy of Resolution No. on file in my office and that
said Resolution was adopted on the date and by the vote therein stated.
Dated this 2nd day of August 2005
Andrea L. Hooper, City Clerk
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE APPROPRIATION OF FORTY-TWO THOUSAND
DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE
TO FUND THE RECREATION PROGRAM CONSULTING SERVICES
AGREEMENT BETWEEN THE CITY OF LYNWOOD AND OPERATION
TOUCHDOWN, INC., A CALIFORNIA NON-PROFIT CORPORATION
DURING THE 2005/2006 FISCAL YEAR
WHEREAS, Mr. Shawn PowelI-Furillo has provided consulting services to
the City of Lynwood relative to youth programs since March 4, 2003; and
WHEREAS, some of the services provided included the development of
such community-based awards as the Citizen/Athlete of the Month and the
Teacher/Apple Award, and
WHEREAS, the City Council of the City of Lynwood and Consultant wish
to continue this beneficial consulting relationship; and
WHEREAS, the Consultant will now be providing its services through
Operation Touchdown, Inc., a California non-profit corporation, pursuant to the
provisions of a new Consulting Services Agreement; and
WHEREAS, this Consulting Services Agreement was not funded as part
of the 2005/2006 fiscal budget; and
WHEREAS, the cost of these consulting services is $3,500.00 per month
for a period of twelve months, with a total cost of $42,000.00.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. That the City Manager or his designee is authorized to carry
out any necessary transactions as so ordered by this resolution.
Section 2. That the funding appropriation in the amount of $42,000.00
be allocated from the unappropriated general fund balance in the following
fashion:
FROM ACCOUNT NUMBER
Unappropriated General Fund Balance
TO ACCOUNTNUMBER
01-4771-4220
Section 3. That this resolution shall take effect immediately upon its
adoption.
PASSED, APPROVED and ADOPTED this 2nd day of August, 2005.
Ramon Rodriguez, Mayor
Attest:
Andrea L. Hooper, City Clerk
Approved as to form:
J. Arnoldo Beltran
City Attorney
Approved as to content:
N. Enrique Martinez,
City Manager
Jim Given, Director of Recreation
& Community Services
STATE OF CALIFORNIA }
}
COUNTY OF LOS ANGELES }
I, the undersigned City Clerk of the City of Lynwood, do hereby certify that
the above and foregoing Resolution was duly adopted by the City Council of the
City of Lynwood at a regular meeting held at City Hall on the 2nd day of August
2005, and passed by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
Andrea L. Hooper, City Clerk
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }
I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City
Council of said City, do hereby certify that the above and foregoing is a full, true
and correct copy of Resolution No. on file in my office and that
said Resolution was adopted on the date and by the vote therein stated.
Dated this 2nd day of August 2005.
Andrea L. Hooper, City Clerk
Recreation Program Consultant
CONSULTING SERVICES AGREEMENT
This agreement ("Agreement") is made as of by and
between the City of Lynwood, a municipal corporation ("City") and Operation Touchdown,
Inc., a California non-profit corporation ("Consultant"). City and Consultant are sometimes
hereinafter individually referred to as a "Party" and collectively referred to as the "Parties."
RECITALS
WHEREAS, City desires to utilize the services of Consultant as an independent
contractor to provide consulting services to City as set forth in the attached Exhibit A; and
WHEREAS, Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its principals and
employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services to be performed by
Consultant are as described in Exhibit A.
B. Time of Performance. Consultant shall complete the specific services according to
the schedule of performance which is also set forth in Exhibit A.
2. Term of Agreement. This Agreement shall commence on July 1, 2005 (the
"Commencement Date") and shall terminate on June 30, 2006 (the "Termination Date"), unless
sooner terminated pursuant to the provisions of this Agreement. On or before ninety (90) days
prior to the Termination Date, Consultant and City shall meet to discuss this Agreement and its
possible extension and or modification. In the event the Parties do not enter into a new
agreement prior to the Termination Date, this Agreement shall continue on a month-to-month
basis under the same terms for a period not to exceed three months following the Termination
Date. If the Parties execute no new agreement by the end of the three-month period following
the Termination Date, this Agreement shall terminate at the end of such three-month period.
3. Compensation.
A. City agrees to compensate Consultant for services under this Agreement in
compliance with the schedule set forth in Exhibit A. Payment will be made only after
submission of proper monthly invoices in the form and manner specified by City. Each invoice
shall include a breakdown of all monthly services performed together with the hours spent on
each service.
Recreation Program Consultant ~ Consulting Services Agreement
1
B. Total payment to Consultant pursuant to this Agreement shall not exceed Forty-two
Thousand ($42,000.00) Dollars, which shall be payable in monthly installments of Three
Thousand Five Hundred ($3,500.00) Dollars. In the event that this Agreement continues beyond
the Termination Date as specified in Section 2, the total additional payment to Consultant in the
event no new agreement is signed shall not exceed the sum of $3,500.00 for each month of
extension or the appropriate prorated amounts if less than a full month of additional services is
involved at any time.
C. If at the request of the City, Consultant is required to incur out of pocket expenses
(including but not limited to, out-of-town travel and lodging) which are above and beyond the
ordinary expenses associated with performance of this Agreement, Consultant shall be entitled to
reimbursement of such expenses. Consultant shall only be reimbursed for those expenses which:
(i) appear on Consultant's monthly invoices; (ii) are accompanied by a copy of the City's written
authorization for Consultant to incur such expenses; and (iii) receipts documenting such
expenses.
4. General Terms and Conditions. The General Terms and Conditions set forth in
Exhibit B are incorporated as part of this Agreement. In the event of any inconsistency between
the General Terms and Conditions and any other exhibit to this Agreement, the General Terms
and Conditions shall control unless it is clear from the context that both parties intend the
provisions of the other exhibit(s) to control.
5. Addresses.
City
City of Lynwood
11330 Bullis Road
Lynwood, CA 90262
Attn: Mr. N. Enrique Martinez, City Manager
Consultant
Operation Touchdown, Inc.,
a Califomia non-profit corporation
Attn: Shawn Powell-Furillo, President
6. Exhibits. All exhibits referred to in this Agreement are listed here and are incorporated
and made part of this Agreement by this reference.
Exhibit A - Scope of Services and Time of Performance (two (2) pages)
Exhibit B - General Ten'ms and Conditions (six (6) pages)
///
SIGNATURES ON FOLLOWING PAGE
Recreation Program Consultant - Consulting Services Agreement
2
1N WITNESS WHEREOF, the parties have executed this Agreement as of the dates
written below.
CITY
CITY OF LYNWOOD
By:
Ramon Rodriguez, Mayor
Date
CONSULTANT
OPERATION TOUCHDOWN, INC.,
A CALIFORNIA NON-PROFIT CORPORATION
By:
Shawn Powell-Furillo, President
Date
ATTEST:
By:
Andrea L. Hooper, City Clerk
APPROVED AS TO FORM:
By:
J. Amoldo Beltrzln, City Attorney
Recreation Progmm Consultant - Consulting Services Agreement
3
EXHIBIT A
DESCRIPTION
Seek and Identify Sponsors
For City events
Grant Identification/
Preparation
FUNDING ACQUISITION
DEADLINE PERFORMANCE MEASUREMENT
2-3 months prior
Event date *Nuestras Fiestas Patrias 9/05
*Candy Cane Lane Christmas Parade 12/05
*Black History Month Program 2/16
*Cinco de MayoPmgram 5/05
*Juneteenth Program 6/05
*July 4th Celebration
*National Night Out - Block Watch Program
9/1/05 (1) grant identified for consideration per
month and (1) grant application
Completed per (3) month period
SPECIFIED PROGRAMS/PROJECTS
Note: All programs identified below will be integrated into the program calendar and operated by
City staff upon the acquisition of sponsorship for expenses, acquisition of volunteers and
provision of programmatic input by the Consultant. This policy would also apply for any programs
not identified below and added dudng the term of this agreement.
DESCRIPTION
Street Hockey Program
Flag Football Clinic
DEADLINE
7/31/05
10/05
Mobil Recreation
Program 9/05
Awards Programs:
1. Citizen Athlete of the Month
2. Teacher/Apple
3. Rally Behind the Resident
4. Mayor for a Day
Sports Memorabilia Project
7/19/05
Ongoing basis
12/05
PERFORMANCE MEASUREMENT
25+ participants each session
Meeting at least 2 days/wk
Coordinate in conjunction with the kick-off
Of the youth flag football program free of charge
for program enrollees.
Acquire the equipment necessary to provide
Various recreation programs with mobility to
Go to various neighborhoods throughout the
City.
1 recipient per month each
category (2nd City Council
meeting of each month)
Begin to assemble and inventory Sports
Memorabilia in conjunction with the Wall of
Fame in foyer of Community/Transit Center on a
permanent basis.
Recreation Program Consultant
Exhibit A
EXHIBIT A
GENERAL ONGOING PROGRAMS
DESCRIPTION
Identify new programs
And corresponding funding
Source for program
Acquisition of Sports
Celebrities for City
Events
Acquisition of Professional
Sports Teams to participate
In City Events
DESCRIPTION
Meet with Director and/or
His Designee
Meet with program and/or
Grant staff
To represent the City
Meetings/events
DEADLINE PERFORMANCE MEASUREMENT
Immediately 2 - 3 programs per month
Ongoing basis Programs to be identified by City Staff
Ongoing basis Programs to be identified by City Staff
MEETINGS
DEADLINE PERFORMANCE MEASUREMENT
7//5/05
On a weekly basis immediately upon
City Council approval of extension of agreement
Ongoing basis As necessary in relationship to specific activities
As needed Upon the request of the Director or his
designee
PROCEDURAL ISSUES
· Consultant's president shall meet with the Director or his designee on a weekly basis, or
according to such other schedule as may be designated by the Director (provided that
such meetings take place on days and times mutually convenient to Director and
Consultant's president). The meetings shall be for the purpose of reviewing the status of
current activities/programs as well as to review new assignments/activities
· Prior to distribution, Consultant must submit all documents, mailings and solicitations
prepared pursuant to this Agreement to the Director for review and approval
· Consultant's services are to be of an advisory, investigational, promotional or
organizational nature. Consultant may not negotiate on behalf of the City of Lynwood or
commit the City of Lynwood to any course of action
· All donations received by Consultant on behalf of the City in connection with the services
provided under this Agreement shall automatically become the property of the City of
Lynwood
· All programs developed by Consultant shall be coordinated with the City of Lynwood
Recreation & Community Services Department staff member responsible for the
particular type of program being developed. For example, the Youth Flag Football
Program would be coordinated with the Department staff member who oversees youth
sports.
JG:jg
Recreatn~Agreements~Recreatlon Program Consultant Services Attachment A rev 8.2.2005
Recreation Program Consultant
Exhibit A
EXHIBIT B
GENERAL TERMS AND CONDITIONS
1. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly independent
contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have
control over the conduct of Consultant or any of Consultant's employees, except as set forth in
this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its
agents or employees are in any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this
Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency
regarding the independent contractor status of Consultant and the audit in any way fails to sustain
the validity of a wholly independent contractor relationship between City and Consultant, then
Consultant agrees to reimburse City for all costs, including accounting and attorney's fees,
arising out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the workers' compensation law regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City
harmless from any failure of Consultant to comply with applicable worker's compensation laws.
City shall have the right to offset against the amount of any fees due to Consultant under this
Agreement any amount due to City from Consultant as a result of Consultant's failure to
promptly pay to City any reimbursement or indemnification arising under this Section 1.
2. Standard of Performance.
A. Consultant shall perform all work to the highest professional standards and in a
manner reasonably satisfactory to the City Manager or his/her designee. The City Manager or
his/her designee may from time to time assign additional or different tasks or services to
Consultant, provided such tasks are within the scope of services described in Exhibit A.
However, no additional or different tasks or services shall be performed by Consultant other than
those specified in Exhibit A, or those so assigned in writing to Consultant by the City Manager
or his/her designee.
B. The Director of Recreation and Community Services for the City shall, until further
notice to Consultant, administer this Agreement and provide for immediate supervision of
Consultant with respect to the services to be provided hereunder.
3. Indemnification.
A. Consultant is skilled in the professional calling necessary to perform the services and
duties agreed to be performed under this Agreement, and City is relying upon the skill and
Recreation Program Consultant - Consulting Services Agreement
1
Exhibit B
knowledge of Consultant to perform said services and duties.
B. To the extent permitted by law, Consultant agrees to indemnify and hold harmless
City, its officers, employees, agents and volunteers from and against any and all claims,
demands, actions, causes of action, losses, damages, liabilities, known or unknown, and all
costs and expenses, including reasonable attorneys' fees as fixed by the court in connection
with any injury or damage to persons or property to the extent caused by any negligent act,
error, omission or negligence of Consultant, its officers, employees, agents, contractor,
subcontractors or any officer, agent or employee thereof in relation to Consultant's
performance under this Agreement. Such defense and indemnification shall not apply in any
instance of and to the extent caused by the negligence or willful misconduct of City, its
officers, employees, agents or volunteers.
C. Consultant agrees to obtain executed indemnity agreements with provisions
identical to those set forth in this Section from each and every subcontractor, or any other
person or entity involved by, for, with or on behalf of Consultant in the performance of this
Agreement. In the event Consultant fails to obtain such indemnity obligations from others as
required in this Section, Consultant agrees to be fully responsible according to the terms of
this Section. Failure of the City to monitor compliance with these requirements imposes no
additional obligations on City and will in no way act as a waiver of any tights hereunder.
This obligation to indemnify and defend City as set forth herein shall survive the termination
of this Agreement and is in addition to any rights which City may have under the law. This
indemnity is effective without reference to the existence or applicability of any insurance
coverages which may have been required under this Agreement or any additional insured
endorsements which may extend to City.
4. Insurance.
A. Without limiting Consultant's indemnification of City pursuant to Section 3 of this
Agreement, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement insurance against claims for injuries to persons or damages to property
arising from or in connection with the occupancy, use or operation of the Licensed Premises by
Consultant, its officers, employees, agents, independent contractors or volunteers.
B. The types and amounts of insurance shall be as described below, and an insurance
company admitted to do business in California and approved by the City must issue all such
policies.
(i) General Liability Insurance coveting third party liability risks, including
without limitation contractual liability, in a minimum amount of $1 million combined
single limit per occurrence for bodily injury, personal injury, and property damage. If
commercial general liability insurance or other fom~ with a general aggregate limit is
used, either the general aggregate shall apply separately to the Leased Premises, or the
general aggregate limit shall be twice the occurrence limit;
(ii) Automotive Liability insurance, in a minimum amount of $1 million per accident
for bodily injury and property damage;
Recreation Program Consultant - Consulting Se[vices Agreement
2
Exhibit B
(iv) Workers' Compensation insurance on a state approved policy form with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater;
(iii). Property damage insurance with a mininaum limit of $500,000.00.
C. City, its officers, officials, employees and volunteers shall be named as additional
insureds on the policy(ies) as to commercial general liability, automotive liability and property
damage.
D. All insurance policies shall provide that the insurance coverage shall not be non-
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty
(30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to
CITY via certified mail, return receipt requested, addressed to "Risk Manager," City of
Lynwood, 11330 Bullis Road, Lynwood, California, 90262. Consultant agrees that it will not
cancel, reduce or otherwise modify said insurance coverage.
E. Consultant shall submit to City (i) insurance certificates indicating compliance with
the minimum worker's compensation insurance requirements above, and (ii) insurance policy
endorsements indicating compliance with all other minimum insurance requirements above, not
less that one (1) day prior to beginning of performance under this Agreement. Endorsements
shall be executed on City's appropriate standard forms entitled "Additional Insured
Endorsement".
F. The Consultant's insurance shall be primary as respects the City, its officers,
officials, employees and volunteers. Any insurance or self-insurance maintained by the City,
its officers, officials, employees and volunteers shall be excess of the Consultant's insurance
and shall not contribute with it.
G. Consultant agrees that if it does not keep the aforesaid insurance in full force and
effect, and such insurance is available at a reasonable cost, City may take out the necessary
insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation
of Consultant and the cost of such insurance may be deducted, at the option of City, from
payments due Consultant.
5. Confidentiality. Consultant in the course of its duties may have access to confidential
data of City, private individuals, or employees of the City. Consultant covenants that all data,
documents, discussion, or other information developed or received by Consultant or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Consultant
without written authorization by City. City shall grant such authorization if disclosure is
required by law. All City data shall be returned to City upon the termination of this Agreement.
Consultant's covenant under this section shall survive the termination of this Agreement.
6. Ownership of Work Product. All reports, documents or other written material
developed by Consultant in the performance of this Agreement shall be and remain the property
Recreation Program Consultant - Consulting Services Agreement
3
Exhibit B
of City without restriction or limitation upon its use or dissemination by City. Such material
shall not be the subject ora copyright application by Consultant.
7. Contlict of Interest.
A. Consultant covenants that it presently has no interest and shall not acquire any
interest, director or indirect, which may be affected by the services to be performed by
Consultant under this Agreement, or which would conflict in any manner with the performance
of its services hereunder. Consultant further covenants that, in performance of this Agreement,
no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid
the appearance of having any interest which would conflict in any manner with the performance
of its services pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of services to City as a result of the performance of
this Agreement, or the services that may be procured by the City as a result of the
recommendations made by Consultant. Consultant's covenant under this section shall survive the
termination of this Agreement.
8. Termination for Cause. Should Consultant fail to perform any of the obligations
required of Consultant within the time and in the manner provided for under this Agreement
within seven (7) days after receipt from City of a written notice of such default, or should
Consultant violate any of the terms and conditions of the Agreement, City may terminate this
Agreement with cause upon thirty (30) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination. Consultant agrees that
in the event of such termination, City's obligation to pay Consultant shall be limited to payment
only for those services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Consultant shall discontinue
performing services, preserve the product of the services, and turn over to City the product of the
services in accordance with written instruction of City.
9. Personnel. Consultant represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required
under this Agreement will be performed by Consultant or under its supervision, and all personnel
engaged in the work shall be qualified to perform such services. Consultant reserves the right to
determine the assignment of its own employees to the performance of Consultant's services
under this Agreement, but City reserves the right, for good cause, to require Consultant to
exclude any employee from performing services on City's premises.
10. Financial Condition. Prior to entering into this Agreement, Consultant has submitted
documentation acceptable to the City Manager, establishing that it is financially solvent, such
that it can reasonably be expected to perform the services required by this Agreement. Within
thirty (30) days of the first anniversary of the effective date of this Agreement, and each year
thereafter throughout the term of this Agreement, Consultant shall submit such financial
information as may be appropriate to establish to the satisfaction of the City Manager that
Consultant is in at least as sound a financial position as was the case prior to entering into this
Recreation Program Consultant - Consulting Services Agreement
4
Exhibit B
Agreement. Financial information submitted to the City Manager shall be retumed to Consultant
after review and shall not be retained by City.
11. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status,
national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will
comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed by or on
behalf of Consultant state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed,
religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
12. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor
the performance of any of Consultant's obligations hereunder, without the prior written consent
of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or
obligations arising hereunder shall be void and of no effect.
13. Performance Evaluation. For any Agreement in effect for twelve months or longer, a
written annual administrative performance evaluation shall be required within ninety (90) days of
the first anniversary of the effective date of this Agreement, and each year thereafter throughout
the term of this Agreement. The work product required by this Agreement shall be utilized as
the basis for review, and any comments or complaints received by City during the review period,
either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing
the written report. If any noncompliance with the Agreement is found, City may direct
Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as
provided herein.
14. Compliance with Laws. Consultant shall keep itself informed of State, Federal and
Local laws, ordinances, codes and regulations which in any manner affect those employed by it
or in any way affect the performance of its service pursuant to this Agreement. The Consultant
shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers
and employees shall not be liable at law or in equity occasioned by failure of Consultant to
comply with this Section.
15. Licenses. At all times during the term of this Agreement, Consultant shall have in full
Recreation Program Consultant - Consulting Services Agreement
5
Exhibit B
force and effect all licenses (including a City business license) required of it by law for
performance of the services hereunder.
16. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agrec~ment. In no event shall the making by City of any
payment to Consultant constitute or be construed as a waiver by City of any breach of covenant,
or any default which may then exist on the part of Consultant, and the making of any such
payment by City shall in no way impair or prejudice any right or remedy available to City with
regard to such breach or default.
17. Attorney's Fees. In the event that either party to this Agreement shall commence any
legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement,
the prevailing party in such action or proceeding shall be entitled to recover its costs of suit,
including reasonable attorney's fees and costs, including costs of expert witnesses and
consultants.
18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during Consultant's regular
business hours or by facsimile before or during Consultant's regular business hours; or (b) on the
third business day following deposit in the United States mail, postage prepaid, to the addresses
heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to
time, designate in writing pursuant to the provisions of this section.
19. Governing Law. This Agreement shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
20. Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
21. Severability. If any provision or any part of any provision of this Agreement is found
to be invalid or unenforceable, the balance of this Agreement shall remain in full force and
effect.
22. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represents the entire and integrated agreement between Consultant and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the Parties which expressly refers to this Agreement. Amendments on behalf
of the City will only be valid if signed by the Mayor and attested by the City Clerk.
23. Authority. The person or persons executing this Agreement on behalf of Consultant
warrants and represents that he/she has the authority to execute this Agreement on behalf of the
Consultant and has the authority to bind Consultant to the performance of its obligations
hereunder.
Recreation Program Consultant - Consulting Services Agreement
6
Exhibit B
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
August 2, 2005 ,
Honorable Mayor and City Council I~
N. Enrique Martinez, City Manager//./G.///'
Grant Taylor, Director of Development Services ~; t
Subject:
Special Permit - Temporary Auto Sales
11221 Long Beach Boulevard, Unit "C" (Plaza Hexico)
Recommendation:
Staff recommends that the City Council consider the special permit request, accept
testimony from the applicant and interested persons, and deny the special permit request.
Background:
Staff has received a request from Sicrea International LLC to install a temporary booth for
three (3) months from August 15, to October 15, 2005 in order to sell automobiles.
Sicrea Tnternational is an auto financial company that assists people living in the Los
Angeles area to purchase a car for relatives in Mexico.
Discussion & Analysis:
Lynwood Municipal Code (LMC) Section 4-8.8 requires City Council approval of a special
permit for temporary sales, parking lot sales, sidewalk sales and similar retail sales.
The applicant proposes to erect a temporary canopy booth outside a tenant space behind
the Food 4 Less Store within the Plaza Mexico Shopping Center. The temporary booth
would consist of employees, tables, chairs and vehicle(s) and would be operated Monday
through Saturday 10:00 a.m. to 8:00 p.m. and Sunday 10:00 a.m. to 7:00 p.m.
Staff is concerned that the proposed use is inconsistent with code requirements and
previous policy to include:
LMC Appendix A allows new and uses car sales in the C-2A (Medium Commercial),
C-3 (Heaw Commercial) and M (Manufacturing) zones only. The subject property
is located in the CB-1 (Controlled Business) zone.
· LMC Section ~-11 limits parking lot and similar sales to a duration of three (3)
days. The applicant is requesting three (3) months.
· Other auto sales establishments are either legal nonconforming of have obtained a
Conditional Use Permit.
AGENDA ITEM
· Previous temporary auto sales requests have been denied.
H:\~RDF~LE~pLANN~NG\STAFFRPT~em~unci~specia~pennit~aut~sa~esp~a~ex~c~8~2~5 .doc
Fiscal Impact:
if the City Council considers approval, the point of sale should be considered to ensure
the City of Lynwood receives sales tax. In addition, vehicle lease in-lieu fees should be
considered.
Coordinated with:
Planning Division
Business License Division
Attachments:
Application
Letter from Applicant
Location Map
H:\~RDF~LE~PLANN~NG\STAFFRPT~em~.c~unci~.specia~permit~aut~sa~esp~a~mexic~.8~2-~ 5.doc
APPLICATION FOR SPECIAL PERMIT
CITY OF LYNWOOD
11330 BULLIS ROAD
LYNWOOD CA 90262
310-603-0220
APPLICANT INFORMATION:
NAME~_~-~I,"~_~_A /NFMZ, k~7~OA)ALI LC CDL#:
ADDRESS: (~II-~."IIZ~-I ~/~(~ P~L:VO.
PHONE: (D ~(.p
CITY: L~AJ(O0~F) ZIP:
NUMBER OF PERSONS EMPLOYED: J SBE:
(State Board of Equalization Number)
EVENT INFORMATION
TYPE OF PERMIT REQUESTED:
DATE(S) OF EVENT: :'~
HOURS Of OPERATION: ~0N-D~T
ADDRESS OF PROPOSED EVENT LOCATION: {~0Tt~O0~ OF
~SPECIFIC AREA DESIGNATED FOR EVENT:
IS STREET CLOSURE BEING REQUESTED: YES
(IF YES, BRIEFLY EXPLAIN REASON FOR EVENT AND CLOSURE:)
(CIRCLE ONE)
IF INDOORS, APPROXIMATE TOTAL GROUND FLOOR AREA OF STRUCTURE:
HAVE YOU MADE AN APPLICATION FOR THIS TYPE OF PERMIT BEFQRE'? YES
"~S THIS A FOR-PROFIT~R NON-PROFIT EVENT? (CIRCLE ONE)
IF THIS ISA NOH-PROFIT EVENT OR A CERTAIN PORTION OF THE PROCEEDS BENEFITA
NON-PROFIT AGENCY OR ORGANIZATION, PLEASE PROVIDE THE FOLLOWING:
NAME OF ORGANITATION BEING BENEFITED:
STATE NON-PROFIT NUMBER:
ADDRESS OF ORGANIZATION:
PHONE:
YES
IS A WAIVER OF FEES BEING REQUESTED:
IF YES, EXPLAIN:
A NEGOTIATED PERCEN fACE OF THE PROCEEDS IS REQUESTED TO BE DONATED TO THE CITY.
/,
I HERERY {,;ER'I'IF'Y THAT ALL STATEMENTS MADE IN THIS APPLICATION ARE TRUE AND
<~/N. ~)F_ c.v. IW ME)<Ico city.
~:~1 MEXICO,
THE C.:A,~.~ uatLL I~F__ "DELIVERED 1Nl Wi::XlCO'
AGENDA STAFF REPORT
DATE:
TO:
APPROVED BY:
PREPARED BY:
SUBJECT:
Recommendation:
August 2, 2005
Honorable Mayor & City Council Me/~13,,~/_,~
N. Enriqu~l~rtine~ity Managey/,,,~.///.
Jim Giv~l~)-ir'eC'for of Recreation & Community Services
John D. B~rk Historical Pacific Electric Depot Station
Staff recommends that the City Council review this staff report along with the
attached proposal and approve the requested usage by Drive-By Agony for a
period not to exceed one-year with the following fees associated with their usage.
a. The proponent pays a monthly rental fee in the amount of $400 that is
significantly less than the resident non-profit rental fee for the use of
room #1 of the Community/Transit Center. This reduced fee is
recommended based upon the size of the facility along with the fact
that it does not have water or restroom access.
b. The user pays all utility costs such as telephone, electricity as well as
the monthly cost of the alarm system for the facility during the term of
the agreement.
Background:
On February 24, 1994 the former Pacific Electric Red Car Station was dedicated
and named in honor of former Mayor, the late, John D. Byork. This structure was
relocated to Lynwood City Park and refurbished through the use of State of
California grant funds based upon the fact that the building qualifies as a
historical landmark.
Discussion & Analysis:
There are significant limitations to what the facility can be used for based upon its
small size as well as the fact that the building has no running water or restroom
facilities. It has been used for various purposes since its relocation. These uses
have included; recreation classes and activities, site for the sale of arts & crafts
as well as a facility to house local community-based non profit corporations.
Drive-By Agony is a local C.B.O. that made significant use of the facility.
Drive-By Agony used the facility for almost eight (8) years as a main office to
house the provision of their services. This organization provides victims with
support services as well as youth violence prevention workshops. They also used
the facility to operate a concession stand. At this concession stand candy, sodas
and related items were sold. The facility was used primarily on weekday,
daytime hours. Drive-By Agony used the facility without a rental fee associated
with its usage. Based upon growth in programming along with spatial limitations
created by the loss of the community buildings located at the former Ham Park
site, the Recreation & Community Services Department is currently working with
Environmental Services to complete a rehabilitation of the facility. Upon the
completion of the rehabilitation it was the intention of staff to use the facility for
such activities as a classroom to house special interest classes that cannot be
currently accommodated in the Community/Transit Center or the Youth Center as
well as the meals program for youth. Drive-By Agony has approached the City of
Lynwood via the attached document requesting to again have access to the
facility to house its services.
OPTIONS
1. Limit the availability of the facility solely for City operated programs.
2. Approve the requested usage by Drive-By Agony for a period not to exceed
one-year with the following fees associated with their usage.
a. The proponent pays a monthly rental fee in the amount of $400 that is
significantly less than the resident non-profit rental fee for the use of
room #1 of the Community/Transit Center. This reduced fee is
recommended based upon the size of the facility along with the fact
that it does not have water or restroom access.
b. The user pays all utility costs such as telephone, electricity as well as
the monthly cost of the alarm system for the facility during the term of
the agreement.
Staff is recommending that the proponent pays a rental fee based upon the fact
that the City Council adopted a policy that does not include any provisions for a
fee waiver for exclusive usage of a City owned facility. Additionally, there are
currently no provisions within the City's facility rental policy to allow for exclusive
use of a City owned facility by a local non-profit corporation. Approving the
requested usage by the proponent may foster increased requests such as this
one.
Staff would also recommend that the proponent be responsible for costs
associated with all utilities including the monthly alarm fee currently being paid by
the City based on the fact that Drive by Agony will have exclusive use of the
facility.
Fiscal Impact:
Facility Rental Income
$400.00/mo x 12 months = $4,800.00
Coordinated With: Environmental Services and Finance Departments
Attachment
Recreatn~Agenda Items 2005\Trolly Depot Station 8.2.2005
P R C/P O S A L A N D
EXPANSION PLAN
CITY FtA~IAGER'S OFFICE CURl gNT PROGRAMS - OUTREACH SERVICES
Youth violence prevention ([2-week) programs - ages 5-18 -Victims support services all
Race & gender - Day of awareness Victims outreach - Intervention and prevention workshops-
~arent education -Community services-Juvenile delinquent (probation) program- Refet~s
DRIVE BY AGONY
PLAN
\Ve are requesting from the Lynwood City Council, permission to move back in the old railroad
station located on the grounds of the Recreation and paxks.
At the fadlity, youth would be able take advantage of our life learning programs, and victims of any'
crime would get services and referrals. With our vast experience, and knowledge we, would provide
a safe place for our youth to come when visiting the park. As you are aware of the park is currently
not a safe place to be all of the time. At our place youth could call home if in trouble, we would
provide violence prevention strategies to youth to help stop fights in the~park, if someone were being
chased that person could have our facility to come to so they can mil for help. When we were in the
building, which was 8 yeats, we broke up numerous fights; many children used our phones to call
home so they could get home safely. On one occasion a youth came in and said someone was
chasing him through the park, he did not know if they had a gun or not~ Seventeen years ago, Drive
By Agony set out to help stop the Violence in our community and we were successful in the 1990's
here in Lynwood and Los Angeles County as a whole, crime went down. After the death of my
firstborn son, Joe Hawkins I help other victims through the grieving process, help other mothers to
apply the stop the violence method in their communities. Noxv there is a violence prevention
movement, a movement to stop violence, and this is a good thing. Drive By Agony has been in the
forefront of that movement, working clBigently with victims of crime and providing youth with viable
tools to help them combat violence, prejudices, and anger.
Federal Tax I.D. number is 95-4938310
WHAT IS NEEDED TO MAKE THIS HAPPEN
Your permission to move back in the old rail road station, use of the Youth Center for
larger groups, the timing can be work out with existing groups that use the center
Continue to find on going funding sources to help keep building staffed and pay for the
daily expenses of operations
Currently our funding sources are:
The California Wellness Foundation - The California
Endowment - Toyota corporation - Federal Employees Charitable Campaign-- First
California Bank - The Village Institute/Father Joe
STOP THE I/IOL~NCE IS OUR MOTTO- "FO M.d]qY OF OUR YOUTH"
LOS. rING THEIR LII 'ES TO SENSELSS I, ffOI_,ENCE - HELP US TO aTOP ITt
1. Can one person make a difference you bet they can, and you could be one
of tho~e people that could make it happen?
Program Outcomes
1. To increase awareness of the psychological impact of violence and promote
the emotional and psychological well being of our parficwants
2. To improve participants capacity to choose positive alternatives to violent
and destructive behavior.
3. To expand access to supportive services to victims and youth participants
Our current staff members are Carlotta Ervin counselor, Biilie Hedges, part
time secretary, and Loma Hawkins, Executive Directur/Yiolence prevention
specialist. We have 9_5 volunteers, and 8 board members. Since 1988, Drive By
Agony has been leading advocate against violence for the past 17 years. Our
mission is to provide support to families of victims and to involve victims m
helping reduce violence. Violence Prevention da~es strive to increase
awareness of the psychological impact of violence and teach students non-
violent ways to manage stress and anger. It is our goal to improve the future
victims and perpetrators of violence capacity to choose positive alternatives to
violent and destructive behavior.