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HomeMy Public PortalAbout19781025 - Minutes - Board of Directors (BOD) Meeting 78-23 64e MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S October 25, 1978 375 Distel Circle, D-1 Los Altos, CA 94022 I. ROLL CALL The meeting was called to order by President Turner at 7 : 32 P.M. Members Present; Richard Bishop, Katherine Duffy, Barbara Green, Nonette Hanko, Edward Shelley, Harry Turner, and Daniel Wendin. Personnel Present; Herbert Grench, Jon Olson, Anne Crosley, Julie Batenburg, Craig Britton, Cynthia DiGiovanni, Stanley Norton APPROVAL OF MINUTES A. Minutes of September 27 , 1978 Motion: H. Turner moved the approval of the minutes of September 27, 1978 as presented. E. Shelley seconded the motion. The motion passed unanimously. WRITTEN COMMUNICATIONS J. Batenburg referred to the following Written Communications: (1) a letter dated October 16, 1978 from Mr. and Mrs. R.W. Dehner stating their support for the purchase of the Hassler Health Home property; (2) a letter dated October 6, 1978 from Francois Richard referring to previous correspondence concerning Thornewood between Mr. Richard and Tom Lowman and Nicholas B. Clinch of the Sierra Club Foundation; (3) a letter dated October 5, 1978 from Tom Lowman '(Sierra Club Foundation) to Francois Richard concerning a fence built at Thornewood; (4) a letter dated October 6 , 1978 from Francois Richard to Tom Lowman requesting-repair on a 15 foot easement at Thornewood; (5) a letter dated October 16 , 1978 from Francois Richard to Nicholas Clinch (Sierra Club Foundation) regarding the water supply at Thornewood. The Board requested typewritten copies of the letters concerning Thornewood. H. Turner presented a letter from a constituent (who wishe,s to remain anonymous) responding to a questionnaire he mailed to constituents in his ward regarding their possible willingness to contribute a portion of their tax rebate resulting from passage of Proposition 13 to open space. Enclosed with the constituent' s Meeting 78-23 Page two response to the questionnaire was a $20. 00 check designated for open space acquisition. IV. ADOPTION OF AGENDA H. Turner stated the consensus that the agenda be adopted as presented. V. ORAL COMMUNICATIONS Robert Mark, 725 Cowper, Palo Alto, said he thinks the gate at Los Trancos Open Space Preserve leading from Struggle Mountain seems like a logical entrance to the preserve and that the District could make it an easy access by placing a stile there and removing the barbed wire embankment. He also encouraged removal of the fire lane signs at Los Trancos. VI. NEW BUSINESS WITH ACTION REQUIRED A. Acceptance of the Use and Management Plan of El Sereno Open Space Preserve J. Olson introduced Ireport R-78-37f dated October 19, 1978 re- commending that the current use and management plan for El Sereno Open Space Preserve not be amended at this time, with the under- standing that it will not be possible to implement any physical improvement and recommendations contained in it due to budget constraints. Motion; B. Green moved adoption of the recommendation in report R-78-37 that the El Sereno Open Space Preserve Use & Management Plan not be amended. R. Bishop seconded the motion. The motion passed unanimously. B. Conforming ordinance and Resolution with Change in Rules of Procedure Regarding Authorized Signatories — A. Crosley introduced memorandum M-78-206, dated October 17 , 1978 recommending adoption of a conforming ordinance and resolution which would ensure that Santa Clara County and banks will honor the President' s signature. on financial instruments. Motion: R. Biship moved adoption of ordinance 'i,4o. 1-6-1 ai Vrip_ Board of Directors of the Midpeninsula Regional open Space District Authorizing Signatories to Checks, Warrants, With- drawal Applications, and Santa Clara County Claim Forms for the Midpeninsula Regional Open Space District. K. Duffy seconded the motion. The motion passed unanimously, Motion: R. Bishop moved adoption of Resolution No. 78-29 of The Board of Directors of the Midpeninsula Regional Open Space District Amending Financial Instrument Signatories of the District for Santa Clara County Accounts. K. Duffy seconded the motion. The motion passed unanimously. Page three Meeting 78-23 Pa g C. Scheduling of Annual Board/Staff Workshop A. Crosley introduced memorandum M-78-204, dated October 16, 1978 recommending that the 1979 Board/staff workshop be held as early as possible and that the Board tentatively schedule January 13 or 27 for this purpose. It was also recommended that the Board appoint a committee to confer with staff regarding an agenda, location, and time for the workshop, and level of publicity for the meeting. Motion: H. Turner moved approval of January 27, 1979 as the date for the Board/staff workshop. E. Shelley seconded the motion. The motion passed unanimously. H. Turner and N. Hanko volunteered to be the ad hoc committee to confer with staff regarding the workshop. D. Resolution of Appreciation Acknowledging Contributions of Volunteers to the District E. Huggins introduced memorandum M--78-210 dated October 19, 1978 recommending that the Board adopt a Resolution of Appreciation which acknowledges retiring volunteers who generously gave their time and expertise to the docent program. Motion: N. Hanko moved adoption of Resolution No. 78-30, a Resolution of Appreciation of the Board of Directors of es pp the Midpeninsula Regional Open Space District in Recognition of Contributions of Volunteers to the District. B. Green seconded the motion. The motion passed unanimously. E. Support of Santa Clara County Measure A in the November 7, 1978 Election N. Hanko introduced memorandum M-78--297 dated October 17, 1978 14 recommending Board support of Measure A on the November 7, 1978 ballot which would assure continued funding of Santa Clara County parks and open space lands and their maintenance and patrol. This measure would have no direct effect on the District' s acqui- sition program, but is is complementary to it. Motion: H. Turner moved adoption of Resolution No. 78-31 of the Board of Directors of the Midpeninsula Regional Open Space District in Support of Santa Clara County Measure A in the November Election. E. Shelley seconded the motion. The motion passed unanimously. F. Amendment to Rules of Procedure Regarding Special Board Meeting Agendas A. Crosley introduced memorandum M--78-208, dated October 17, 1978 recommending amendment to the Rules of Procedure which would clarify that Special Meeting agendas may be set by the General Manager in consultation with the President. Meeting 78-23 P, four Motion: N. Hanko moved adoption of Resolution No. 78-32 of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure. K. Duffy seconded the motion. The motion passed unanimously. VII. INFORMATIONAL REPORTS H. Grench advised the Board that he and R. Augsburger had met with Tom Fletcher, head of two task forces reporting to the A. Alan Post Committee which has been organized to study govern-, , ment reform following passage of Proposition 13. Mr. Fletcher was very informative regarding the $4 maximum property tax allo- cations. S. Norton advised the Board that the State of California-appointed committee working on the Conflict of Interest Code was still divided on the Board' s amendment to the code concerning the 11 principal residence" exemption from real property disclosure as set forth in Government Code 87206. 5. He said that the committee thinks it is administratively difficult to separate the residents from the rest of the property and some committee members think the surrounding area should be increased to 5 acres instead of the proposed 1 acre. The revised recommendations will be going to the commission in December and S. Norton will get back to the Board at that time, J. Olson advised the Board that the review of all the sites had been finished except for the Monte Bello area. Due to lack of funds the Monte Bello committee had stopped planning for the areal however,the' committee has reconvened with the assumption of instituting a plan. VIII. CLAIMS Motion: E. Shelley moved that the Board approve the Revised Claims list (C-78-20) dated October 25, 1978 . H. Turner seconded the motion. The motion passed unanimously. IX. EXECUTIVE SESSION The Board recessed to Executive Sessioft at 8: 05 P.M. to discuss land negotiations. X. ADJOURNMENT The Board reconvened to adjourn at 1: 30 A.M. Julie Batenburg Recording Secretary