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HomeMy Public PortalAbout12-20-2005CCThis Agenda contalns a brief general description lof each ~tem to be considered Cop¢es of the Staff reports or other wntten documentation relating to each ~tem of business referred to on the Agenda are on file ¢n the Off¢ce of the Clty Clerk and are available for pubflc inspection A person who has a quesbon concerning any of the agenda ~tems may carl the C~ty Manager at (310) 603-0220, ext 200 Procedures for Addresslnq the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS W~-SHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON DECEMBER 20, 2005 COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 500PM LETIClA VASQUEZ MAYOR CITycr ,,, hOOD REVEREND ALFREDDIE JOHNSON, JR MAYOR PRO-TEM FERNANDO PEDROZA COUNCILMEMBER LOUIS BYRD COUNCILMEMBER MARIA TERESA SANTILLAN COUNCILMEMBER CITY MANAGER N ENRIQUE MARTINEZ CITY ATTORNEY J ARNOLDO BELTRAN CITY CLERK ANDREA L HOOPER CITY TREASURER IRIS PYGATT OPENING CEREMONIES CALL TO ORDER CERTIFICATION OF AGENDA POSTING BY CITY CLERK ROLL CALL OF COUNCIL MEMBERS Mana T Sanhllan Fernando Pedroza Lores Byrd Reverend Alfredd~e Johnson, Jr Lebc~a Vasquez 4 5 6 PLEDGE OF ALLEGIANCE INVOCATION COUNCIL RECESS TO LYNWOOD INFORMATION INC LYNWOOD REDEVELOPMENT AGENCY LYNWOOD PUBLIC FINANCE AUTHORITY LYNWOOD UTILITY AUTHORITY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M Brown Act, Government Code Section 54954 2 (a)) CONSENTCALENDAR All matters I~sted under the Consent Calendar w~ll be acted upon by one mobon affirming the acbon recommended on the agenda There wdl be no separate discussion on these ~tems pnor to voting unless members of the Council or staff request specific ~tems to be removed from the Consent Calendar for separate action 8 MINUTES OF PREVIOUS MEETINGS Special Meeting - December 5, 2005 Regular Meeting - December 6, 2005 APPROVAL OF THE WARRANT REGISTERS Comments C~ty of Lynwood warrant registers dated December 20, 2005 for FY 2005-2006 Recommendabon Staff recommends that the City Council approve the warrant registers 9 10 11 REQUEST FOR PROPOSAL FOR A CITY-WIDE CLASSIFICATION AND COMPENSATION STUDY Comments The purpose of this item ~s to seek the City Council's approval to send out a Request for Proposal (RFP) for a C~ty-w~de CJass~flcat~on and Compensation Study Recommendabon Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT A REQUEST FOR PROPOSALS FOR A CITY-WIDE CLASSIFICATON AND COMPENSATION STUDY" AUTHORIZATION TO SOLICIT PROPOSALS FOR THE DEMOLITION AND REMOVAL OF BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA Comments The City ~s in the process of acquiring residential and commercial properties ~n the Ham Park Replacement Project Area As each building is acquired and vacated, the City will demolish each budding in order to clear the project area for the future replacement of Ham Park Recommendabon Staff requests that the City Council authorize staff to solicit proposals for the demohtlon and removal of buildings in the Ham Park Replacement Project Area AUTHORIZATION TO SOLICIT STATEMENT OF QUALIFICATIONS TO PERFORM ASBESTOS SURVEY SERVICES AND ASBESTOS REMOVAL SERVICES FOR BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA Comments The City is ~n the process of acqulnng residential and commercial properties in the Ham Park Replacement Project Area As each building ~s acquired and vacated, the City will demolish each building in order to clear the project area for the future replacement of Ham Park Recommendabon Staff requests that the City Council authorize staff to sohclt statement of qualifications to perform asbestos survey services and asbestos removal services for buildings ~n the Ham Park Replacement Project Area 12 13 14 ACCEPTANCE OF LYNWOOD RD (STATE ST TO MONROVIA AVE ) LOUISE ST (STATE ST TO PEACH ST ) AND CEDAR AVE (STATE ST TO PEACH STREET) PROJECT NUMBER 05-5299 Comments On July 19, 2005, the City Council awarded a contract to El*te Bobcat Services (EBS) Inc, in the amount of $273,844 for the Lynwood Rd (State St to Monrowa Ave ), Louise St (State St to Peach St ), and Cedar Ave (State St to Peach St ), Street Improvement Prolect, Project Number 05~5299 All construcbon work on the project has been completed The project ~s ready for acceptance Recommendation Staff recommends that the City Councd adopt the attached resolution enbtled, "A RESOLUTION OF THE LYNWOOD CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE LYNWOOD RD (STATE ST TO MONROVlA AVE), LOUISE ST (STATE ST TO PEACH ST ), AND CEDAR AVE (STATE ST TO PEACH ST ) STREET IMPROVEMENT PROJECT, PROJECT NUMBER 05-5299, AS BEING COMPLETE" QUARTERLY CONTRACT CHANGE ORDER AUGUST 1,2005 THROUGH OCTOBER 31,2005 Comments Staff has reviewed all Capital Improvement Projects and has identified one (1) contract change order which was ~ssued dunng the period from August 1, 2005 through October 31,2005 Recommendation Staff recommends that the C~ty Council receive and hie staff's quarterly contract change order report for the period of August 1,2005 through October 31,2005 MULTI-WAY STOP AT SANBORN AVENUE AND PINE STREET Comments In response to various requests, staff reviewed relevant ~nformat~on to determine ~[ the ~ntersecbon of Sanborn Avenue and Pine Street should be designated as a mulb-way stop ~ntersecbon The review showed that ~t ~s jusbhable for special cond~bons On December t, 2005, the Lynwood Trafhc and Parking Commission concurred w~th staff's reoommendabon to designate th~s ~ntersectlon as a mulb-way stop interseobon Recommendation Staff recommends that the City Council adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE DESIGNATION OF THE INTERSECTION OF SANBORN AVENUE AND PINE STREET AS A MULTI-WAY STOP INTERSECTION" 15 MULTI-WAY STOP AT AGNES AVENUE AND ERNESTINE AVENUE 16 17 Comments In response to requests from local residents, staff reviewed relevant informabon to determine if the intersection of Agnes Avenue and Ernestlne Avenue should be designated as a multi-way stop intersection The review showed that ~t ~s jusbflable for special conditions On December 1, 2005, the Lynwood Traffic and Parking Commission concurred with staff's recommendation to designate this intersection as a multi-way stop intersection Recommendation Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE DESIGNATION OF THE INTERSECTION OF AGNES AVENUE AND ERNESTINE AVENUE AS A MULTI-WAY STOP INTERSECTION" LANDSCAPED MEDIAN ISLANDS ON SANTA FE AVENUE PROJECT APPROVAL AND FUNDS REAPPROPRIATION Comments The landscaped median islands on Santa Fe Avenue between Martin Luther K~ng Boulevard and 110 Street were constructed in the 1990s These islands served the purpose of channel~z~ng traffic on th~s street while ~mprowng the aesthebcs of this area of the City where industnal businesses abut res~denbal homes The City has received requests to complete the construction landscaped median islands on Santa Fe Avenue between 110th Street and Los Flores Boulevard The project cost has been estimated at $92,000 Recommendation Staff recommends that the City Council adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE CONSTRUCTION OF LANDSCAPED MEDIAN ISLANDS ON SANTA FE AVENUE BETWEEN 110TM STREET AND LOS FLORES BOULEVARD AND AUTHORIZING THE NECESSARY FUNDS SWAP FOR THIS PROJECT" STATUS UPDATE TASK FORCE FOR IMPROVING THE QUALITY OF LIFE IN LYNWOOD Comments In July 2005, a gang task force was formed This is a joint effort between the City of Lynwood and the Lynwood Unified School District The purpose of this task force is to create community support and participation in crime prevention The membership includes representation from clergy, PTA, Neighborhood Watch, citizens, law enforcement, and regional elected officials ofhces (U S Congress, the State Assembly, and State Senate ) Recommendabon Staff recommends C~ty Council receive and file th~s informabon ~tem 18 STATUS REPORT ON ADDRESSING THE PRIOR YEARS' AUDIT FINDING 19 Comments The purpose of this item ~s to O) update the C~ty Councd on the progress made on addressing negabve findings from the prior years' financial audits, (u) seek the City Council's approval to ~ssue a Request for Proposals for a F~nanc~al Management System, to address many key audit findings, and (~) to request the C~ty Council's approval of a resolution requlnng two s~gnatures on all checks Issued by the C~ty and its component units, as required by the City's internal auditor and recommended by the Government F,nance Officers Association Recommendabon Staff recommends that the Mayor and members of the Lynwood C~ty Council rewew and file the status report on addressing the pnor years' audit findings Staff further recommends that the City Council adopt the attached resolubons enbtled a) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT A REQUEST FOR PROPOSALS FOR A FINANCIAL MANAGEMENT SYSTEM / ENTERPRISE RESOURCE PLANNING SOLUTION b) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DESIGNATING BY TITLE AND NAME THOSE OFFICIALS WHO ARE AUTHORIZED TO SIGN INSTRUMENTS OF PAYMENT CHAMBER OF COMMERCE UPDATE - NOVEMBER 2005 Comments At the regularly scheduled meeting of Tuesday July 5, 2005 the C~ty Council approved an extension ~n the ex~st~ng agreement with the Lynwood Chamber of Commerce for a penod of s~x (6) months and requested monthly progress reports This report outhnes acbwbes occurnng during the month of November 2005 Recommendabon Staff recommends the City Council receive and file this information item 2O 21 DISCUSSION ITEMS SOLID WASTE CONTRACT RATE INCREASE Comments On September 2, 2003, the C~ty Council adopted Resolution 2003-175 approv,ng the execution of a service contract with Consohdated Disposal Services, Inc (CDS) to provide solid waste pickup and d~sposal service for the residential, commercial and industnal sectors in the city The contract took effect on November 1, 2003 (see Attachment "A") The implementation of th~s contract was one of the elements required by the Work Plan developed In response to the Comphance Order issued by the California Integrated Waste Management Board (the "Board") in 2003 This contract moved the City away from manual pickup of trash containers and small recycling totes by the pnor trash hauler to the fully automated three-bm trash pickup system This transition was necessary to help improve the sohd waste diversion rate of the C~ty, which was 14% at the bme The mandated d~vers~on rate set by the State fs 50% beginning ~n the Year 2000 Recommendabon Staff recommends that the C~ty Councd adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE RESIDENTIAL AND COMMERCIAL RATE INCREASES FOR SOLID WASTE SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT WITH CONSOLIDATED DISPOSAL SERVICES, INC" REQUEST FOR EXTENSION OF THE AMENDED AGREEMENT WITH THE LYNWOOD CHAMBER OF COMMERCE Comments On October 26, 2001, the C~ty Councd approved a three (3) year agreement with the Chamber of Commerce for the purpose of promoting the C~ty and the Lynwood business community On July 5, 2005, the C~ty Council approved an amendment to the agreement extending the agreement for a penod of slx months, which wdl expire on December 31, 2005 On December 8, 2005, the City received a request from the Chamber of Commerce to extend the agreement for one (1) year Recommendation Staff recommends the C~ty Counctl receive a presentation from members of the Board of Directors of the Lynwood Chamber of Commerce, rewew the staff report that includes documentahon for cons~derabon and provide dlrecbon to staff regarding this matter on the opbons prowded 22 RELOCATION OF PARKING METERS FROM NORTH LONG BEACH BLVD ZONE 2B Comments On November 16, 2004, the C~ty Councd directed staff to proceed with the removal of park,rig meters from the North Long Beach BIvd Zone 2B and to conmder other areas to ~mplement add~bonal zones Staff presented the C~ty Councd a comprehensive report detad~ng the removal and relocabon costs along w~th revenue stabstlcs On September 20, 2005, the C~ty Councd directed staff to rews~t the businesses ~n the proposed meter dlstnct The purpose was to prowde a more "business fnendly" explanation of the advantages of parking meters ~n relation of ~ncreaslng the number of patrons and ensunng vehicle turnover On December 13, 2005, M & D Properties, Inc submitted a letter of request w~th plans, propomng the installation of parking meters along State Street, from Imperial H~ghway to Fernwood Avenue, west of Plaza Mexico The plans submitted proposed the suggesbon of angled parking for maximum vehicle capacity Recommendahon Staff recommends that the C~ty Council approve mstallabon of the parking meters on Atlantic Avenue between Imperial H~ghway and the 1-105 Freeway If the C~ty Councd does not concur, ~dentlfy alternate Iocabon(s) e g State Street between Imperial Highway and Fernwood Avenue, West of Plaza Mexico 23 UTILITY USERS TAX EXEMPTION FOR LYNWOOD PARK WATER USERS - ASSESSMENT OF ALTERNATIVES Comments S,nce 1995, the C~ty of Lynwood has annually passed a resolubon exempbng as a class customers of Lynwood Park Water Company from the payment of the Water Users Utd~bes Tax specified ~n Subsection 6-5 9 of the Lynwood Mumc~pal Code Th~s exempbon was created and has been conbnued over the years to prowde relief to customers of Lynwood Park Water Company because they pay s~gn~flcantly higher water rates than those rece~wng water service prowded by the C~ty of Lynwood Water Department At the September 20, 2005 C~ty Councd Meeting, Councd approved extension of the exempbon through December 31, 2005 and requested staff to re- evaluate the exempbon, explore alternabves and prowde a report to Council at the first meeting ~n December Recommendation Staff recommends that the City Councd 1 Evaluate the ~nformatlon and alternabves provided ~n th~s report and ~ts attachments addressing the contmuabon or alterabon of the Water Utd~ty Users Tax Exemption for customers of Lynwood Park Water Company and prowde staff with direction regarding the contents of a resolubon to be drafted and considered for adoption by Councd at the second meebng in January, and 2 Adopt the attached Resolution extending the Water Ubhty Users Tax Exemption for customers of Lynwood Park Water Company through January 31, 2006 to permit staff to prepare the necessary resolubon ~f Councd authorizes conbnuatlon or alterabon of the Tax Exempbon 24 SECOND READING OF ORDINANCE - PURCHASING PROCEDURES AND CONTRACTS 25 26 Comments The City Councd conducted a pubhc heanng and introduced by btle only the attached ordinance on December 6, 2005 Recommendabon Staff recommends that the Crty Councd adopt the ordinance enbtled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REPEALING SECTION 2-5 AND SUBSECTIONS 6-3 1 THROUGH 6-3 13 OF THE LYNWOOD MUNICIPAL CODE IN THEIR ENTIRETY AND ADOPTING NEW SUBSECTIONS 6-3 1 THROUGH 6-3 13 AND A NEW SECTION 6-6 FOR THE PURPOSES OF UPDATING THE CITY'S PURCHASING PROCEDURES, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ENTER INTO CERTAIN CONTRACTS ON BEHALF OF THE CITY AND MOVING THE PROVISIONS OF THE CODE REGARDING CONTRACTS FOR PUBLIC WORKS PROJECTS TO A NEW SECTION OF THE CODE FOR CLARITY" HP AUDIO & VIDEO PRODUCTION Comments The purpose of th~s ~tem is to have the Council prowde dlrecbon regarding the contract for pubhc relabons and wdeo production services Recommendabon Staff recommends that the C~ty Councd provide staff w~th d~recbon relabve to the varrous options hsted ~n the report DISCUSSION ITEMS - CITY COUNCIL REQUESTS LATINO CHAMBER OF COMMERCE CHRISTMAS DINNER Comments The Labno Chamber of Commerce has requested assistance w~th their annual Christmas Dinner scheduled for Wednesday, December 21, 2005 Staff esbmates the costs associated w~th the requested assistance are approximately $2,000 Recommendation Staff recommends that the C~ty Councd rewew the request for the City to assist the Labno Chamber of Commerce with their Annual Chnstmas D~nner and should the Council elect to authonze the funding a resolubon ~s attached 27 28 A B CITY COUNCIL STAFF SUPPORT Comments A Member of the City Council requested an item to be placed on the agenda to d~scuss the current and future staff support needs for the City Councd ~n order to be able to respond more effectively to constituency *ssues Recommendation Staff recommends that the City Council provide staff with direction relabve to th~s matter CITY COUNCIL ORAL AND WRITTEN COMMUNICATION LETICIA VASQUEZ, MAYOR REVEREND ALFREDDIE JOHNSON, JR, MAYOR PRO-TEM LOUIS BYRD, COUNCILMEMBER FERNANDO PEDROZA, COUNCILMEMBER MARIA T SANTILLAN, COUNCILMEMBER CLOSED SESSION CLOSED SESSION ITEMS With respect to every i[em of bus~ness to be d~scussed ~n closed session pursuant to Section 54956 8 CONFERENCE WITH REAL PROPERTY NEGOTIATIORS Properbes C~ty Negohator Negotlabng Under Negotiation See hsbng of properties by Address and Assessor Parcel Numbers in Attachment "A" to th~s agenda C~ty Council, C~ty Manager, C~ty Attorney, Development Sen/ices D~rector and Umversal F~eld Serwces, Inc See hsbng of properties and property owners ("Seller" or "Seller's") in Attachment "A" to this agenda Pnce and terms of payment - Seeking authonty to make offer to Seller's for acquisition of property and, where appropriate, value of immovable fixtures and equipment, provision of appropriate relocation benefits and compensahon for potenbal loss of goodwill to parbes legally enhtled thereto W~th respect to every ~tem of business to be discussed m closed session pursuant to Secbon 54956 9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION S~gmflcant exposure to ht~gabon pursuant to subdivision (b) of Secbon 54956 9 Two (2) Cases 1 Bond Rabngs 2 Jose Castro C W~th respect to every ~tem o1 business to be d~scussed in closed session pursuant to Secbon 54957 D PUBLIC EMPLOYEE APPOINTMENT/DISCIPLINE/DISMISSAL/RELEASE D~rector of Redevelopment W~th respect to every ~tem of bus,ness to be d~scussed m closed session pursuant to Secbon 84956 9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subdivision (a) of sechon 54956 9 ) 1 Name of Case Bulletin D~splays v C~ty of Lynwood Case No BC340572 2 Name of Case R~cky Lee v C~ty of Lynwood Case No VN00478353 Case No 0700200038 3 Name of Case Cynthia Green-Geter v C~ty of Lynwood Case No MON0287727 Case No 0700000041 ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON JANUARY 3, 2006 AT 5 00 P M IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA ]1 CITY COUNCI'L AGENDA ITEM CLOSED SESSlrON CONFERENCE WITH REAL PROPERTY NEGOTIATOR, PURSUANT TO GOVERNMENT CODE SECTION 54956.8. Properties: See hsbng of properties by Address and Assessor Parcel Numbers m Attachment "A' to th~s agenda. City Negotiators: Gty Councd, Development Services Services, Inc Manager, City Attorney, Director and Umversal Field Negotiating Parties: See hsbng of properties and property owners ("Seller" or "Seller's") ~n Attachment "A' to th~s agenda. Under Negotiations: Price and terms of payment - Seeking authority to make offer to Seller's for acqulsE~on of property and, where appropriate, value of ~mmovable fixtures and equipment, provision of appropriate relocabon benefits and compensation for potenbal loss of goodwdl to part~es legally entitled thereto. ATTACHMENT "A' Conference with Real Property Negotiators Ham Park Replacement Project Commercial Properties City Council Meeting APN 6189-019-060 061 6189-019-003 6189-019-058 059 6189-019-007 008 6189-019-009 010 6189-019-011 6189-019-012 6186-036-001 6186-036-029 6186-036-030 6186-036-006 6186-036-007 6186-036-008 COMMERCIAL/MIXED USE PROPERTIES Owner Tacos Mex~cos Inc. Site Address 11800-11808 Atlanbc Avenue Bhagat, Narayan & Ran]an 11812 Atlanbc Avenue Christ New Testament Baptist Church of L.A. Ornelas, Raul & Isabel 11836 Atlantic Avenue Trust/Ornelas Family Ornelas, Raul & Isabel Trust/Ornelas Famdy Patel, Nawn & Champa 12012 Atlanbc Avenue Nabulsb Wahd/Mohanned 12022 Atlantic Avenue Ch~n, David & ]ack~e & 12100 Atlanbc Avenue Chen, Becky Bhagat, V~nodbha~ Trust Ghagat, V~nodgha Trust Ballard, Wdham Trust ] L Flores DDS Inc. Ballard, W~lham & Kathennet2140 Atlanbc Avenue 11820-11832 Atlantic Avenue 12000-12006 Atlantic Avenue 12108 Atlantic Avenue 12120 Atlantic Avenue 12130 Atlantic Avenue 12134 Atlanbc Avenue ATTACH MENT "A" Page 2 6186-001-011 6186-001-007 6186-001-004, 005,006 6186-001-002 Alfaro, Froylan & ]orge Loera, John & Mary Vasquez, Leonel Michalak, M~chael 12001Atlanbc Avenue 12015 Atlantic Avenue 12017-12031 Atlantic Avenue 12035 Atlantic Avenue 6189-019-900 6189-019-056, 057* 6189-019-013 6189-019-014 6189-019-015 6189-019-016 6189-019-017 6189-019-018 6189-019-019 6189-019-020 6189-019-021 6189-019-022 6189-019-025 6189-019-027 RESIDENTZAL/VACANT PROPERTIES Lynwood Redevelopment Agency Lynwood Redevelopment Agency Chalwn, Myron Z. Trustee Chavez, Luc~a Casas, Jesus & Patrlcla Membreno, ]uho & ]uana Contreras, Ram~ro & L;wer Tostado, Ernesto & Adrian Mosqueda, Rogeho & Maria Gathn, S~gne Conita Trustee Cruz, Gulllermlna Vasquez, Inez & Maria Ca]ero, Maria (Estate of) Agular, Gaudenclo & Amarllls NEC Atlantic Avenue & Josephine Street NWC ]osephlne Street & Virginia Avenue 11801 Virginia Avenue 11807 Virginia Avenue 11815 Virginia Avenue 11819 Virginia Avenue 11825 Virglma Avenue 11833 Virginia Avenue 11837 Virginia Avenue 11845 Virginia Avenue 11851 Virginia Avenue 11857 Virginia Avenue 11867 Virginia Avenue 11869 Virginia Avenue AR'ACH M E NT "A' Page 3 6189-019-030 6189-036-028 6189-036-027 6189-036-026 6189-036-025 6189-036-024 6189-036-023 6186-001-024 Quezada, Salvador Nabulsb Mohammed, et al ]ones, Sarah Zavala, Pedro & Rebecca Alvarez, Teofllo & Noeml Cullens, Charles & ]oyce Preclado, Roberto & Imelda Chavez, Ascenclon & Margarita 5121 Lav[ma Avenue 5124 Lavlma Avenue 12111 V~rg~n~a Avenue 12115 Virgm~a Avenue 12121 Vtrg~ma Avenue 12127 Vlrglma Avenue 12205 Virginia Avenue 12011 Atlantic Avenue AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY December 20, 2005 Honorable Mayor & Councd Members N Ennque Martlnez, C~ty Ma.r~.ger Andrea L Hooper, C~ty Cler~ Albert Esp~noza, Deputy C~ty Clerk SUBJECT Lynwood C~ty Councd Minutes Recommendation: Staff recommends the City Councd adopt the following Minutes · Oath of Office Ceremony Meebng, December 5, 2005 · Regular Meeting, December 6, 2005 Background: N/A Fiscal Impact: N/A Coordinated With: N/A AGENDAITEM 7 LYNWOOD CITY COUNCIL OATH OF OFFICE CEREMONY DECEMBER 5, 2005 The C~ty Councd of the C~ty of Lynwood met ~n a Regular Meeting ~n the Councd Chambers, 11330 Bull~s Road on the above date at 6 15 p m Mayor Rodnguez presiding Councdmembers Byrd, Pedroza, Sanbllan, Vasquez, and Rodr~guez answered the roll call Also present were C~ty Manager Marbnez, C~ty Attorney Beltran, C~ty Clerk Hooper and C~ty Treasurer Pygatt C~ty Clerk Hooper announced that the Agenda had been duly posted ~n accordance w~th the Brown Act Item #7 PROCLAMATIONS/PRESENTATIONS · Outgoing Mayor Ramon Rodnguez thanked the Voters, Councd, and Staff, for their support during h~s tenure as a Council Member and Mayor He presented a plaque of appreciation to the C~ty Manager · Bdl Grady & Jose Delgado, represenhng Congresswoman L~nda Sanchez, presented a plaque of recogmt~on to Mayor Rodnguez · Lugs Marquez, representing State Senator Alan Lowenthal, presented a plaque of recogmt~on to Mayor Rodnguez · The C~ty Council presented plaque of apprec~at~on/recogmbon to Ramon Rodnguez for h~s years of service on the Councd Item #8 LYNWOOD CITY COUNCIL RESOLUTION It was moved by Councd Member Byrd, seconded by Councd Member Vasquez, to adopt the Resolution RESOLUTION NO. 2005.191 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL HELD IN SAID CITY ON NOVEMBER 8, 2005 DECLARING THE RESULT THEREOF AND SUCH OTHER MATTERS AS ARE PROVIDED BY LAW ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, PEDROZA, SANTILLAN, VASQUEZ AND RODRIGUEZ NONE NONE NONE Item #9 SWEARING IN CEREMONIES 1) City Clerk Hooper swore ~n Mana T Sanbllan, as Councd Member 2) City Clerk Hooper swore m Fernando Pedroza, as Council Member 3) C~ty Clerk Hooper swore ~n Alfredd~e Johnson, Jr, as Councd Member Item #10 REORGANIZATION Councd Member Maria Santdlan moved to nominate Let~c~a Vasquez for the pos~t~on of Mayor Council Member Johnson seconded the motion It was moved by Councd Member Byrd, seconded by Councd Member Pedroza, to close nommahons for Mayor ROLL CALL AYES NOES ABSTAIN ABSEN-I' COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE The Council congratulated Lebc~a Vasquez on her new poslbon as Mayor Councd Member Vasquez moved to nominate Alfredd~e Johnson for the poslt~on of Mayor Pro Tern, Council Member Byrd seconded by the motion It was moved by Councd Member Pedroza, seconded by Byrd, to close nominations for Mayor Pro Tem The Councd congratulated Alfredd~e Johnson on h~s new pos~bon as Mayor Pro Tem ADJOURNMENT Hawng no further discussion, ~t was moved by Councd Member Sanbllan, seconded by Councd Member Pedroza, and camed to adjourn the Oath of Office Ceremony meebng at726pm Letlcla Vasquez, Mayor Andrea L Hooper, City Clerk LYNWOOD CITY COUNCIL REGULAR MEETING DECEMBER 6, 2005 The C~ty Councd of the C~ty of Lynwood met ~n a Regular Meebng ~n the Councd Chambers, 11330 Bulbs Road on the above date at 5 10 p m Mayor Vasquez presiding Counc~lmembers Byrd, Johnson, Santdlan, and Vasquez answered the roll call CounciImember Pedroza arrived at 5 14 p m Also present were C~ty Manager Mart~nez, C~ty Attorney Beltran, C~ty Clerk Hooper and C~ty Treasurer Pygatt C~ty Clerk Hooper announced that the Agenda had been duly posted m accordance w~th the Brown Act Item #8 PROCLAMATIONS/PRESENTATIONS · Mr Woods presented a check of $1,000 to Recreation department regarding toys for tots · C~ty Manager's Report - Bdl Pagett gave a status update on the construction of the Sen~or Center PUBLIC ORAL COMMUNICATIONS Irene Garc~a congratulated Councdmembers Maria Sanhllan, Let~c~a Vasquez, and the rest of the Councdmembers on their new pos~bons Ms Garc~a had a queshon on ~tem #11 - Approval of the Warrant Register On Item #14 - Special Permit Request - she ~nqu~red ~f the ambient meter was going to be for Plaza Mexico events On Item #15 - Adoption of Ordinance - she menhoned there needs to be a firm complebon deadhne on all contracts On ~tem #16 - Ubhty Users Tax Exempbon - Ms Garc~a requested the Councd adopt opbon ~4 Rod White congratulated Alfreddle Johnson, Let~c~a Vasquez, and all re-elected officials Mr White commented that Park Water Company charges one of the h~ghest water rates ~n the County of Los Angeles V~ck~e Candelana congratulated Alfredd~e Johnson, Lebc~a Vasquez, and the newly re- elected officials Ms Candelana asked for permission to have a Wrgen De Guadalupe Mass event at Plaza Mexmo on December 11 &12, 2005 PUBLIC ORAL COMMUNICATIONS Frank Calderon congratulated the newly elected candidates on their wctory Mr Calderon commented that the construcbon of the Semor Center should be turned over to C~ty employees Irene Garc~a commented on the need for Iow ~ncome housing ~n the C~ty of Lynwood She also commented on the need for mulb level parking ~n C~ty hall Jack Keen commented that the C~ty should sponsor two needy famd~es th~s Hohday season Marg~e Harper congratulated the newly elected officials Ms Harper commented that there was too much slander ~ncluded ~n the elecbons hterature She also commented about graffib on Le Sage and Shirley Lorna Hawking congratulated Alfredd~e Johnson and the rest of the Council on the elecbon She stated that there has not been any street repair on Louise Street Sylwa Herron asked for donations for the Lynwood battered woman's shelter She sa~d the C~ty Clerk, Ms Hooper wdl be helping her collect the donabons Patnc~a Carr requested changing the Councd meebng bme to a later t~me so C~ty employees and members of the pubhc can attend the meebngs after work Ms Cart commented that the Code Enforcement department should be g~ven back to Grant Taylor Item #10 MINUTES OF PREVIOUS MEETINGS It was moved by Councdmember Byrd, seconded by Councdmember Pedroza, to adopt the m~nutes · Regular Meeting - November 15, 2005 ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE CONSENT CALENDAR All matters hsted under the Consent Calendar will be acted upon by one mobon affirming the acbon recommended on the agenda There wdl be no separate d~scuss~on on these ~tems prior to voting unless members of the Councd or staff request specific ~tems to be removed from the Consent Calendar for separate acbon It was moved by Councdmember Byrd, seconded by Councdmember Pedroza, to adopt the Resolutions, rabfy attendance of Councdmembers to the League of C~bes Conference, and approve special permits Item #11 APPROVAL OF THE WARRANT REGISTERS RESOLUTION NO. 2005. 192 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE Item #12 NATIONAL LEAGUE OF CITIES CONFERENCE Rabfy the attendance of Council Member Byrd and Pedroza and the expenditures mentioned in the report Item #13 CITY HALL ANNEX REHABILITATION PROJECT NUMBER 05-5189 RESOLUTION NO. 2005. 193 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOODAMENDING THE EXISTING CONTRACT WITH WESTGROUP DESIGNS INC IN THE AMOUNT OF $8,590 FOR ADDITIONAL ELECTRICAL, STRUCTURAL, AND ARCHITECTURAL SERVICES FOR THE CITY HALL ANNEX, CITY HALL AND CITY HALL NORTH REHABILITATION PROJECT, PROJECT NUMBER 05-5189 AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT Item #14 SPECIAL PERMIT REQUESTS PLACO INVESTMENT LLC- MANANITAS A LA VlRGEN DE GUADALUPE AND HAND CRAFTS SHOWCASE Approve this request w~th the following cond~bons prior to the ~ssuance of permits 1 2 3 The apphcant must meet the City of Lynwood permit requirements including the payment of all apphcable fees The apphcant agrees to meet any requirements set forth by the Shenff Department as well as the Fire Department and prowdes payment of any associated costs The apphcant must agree to keep the noise levels w~th~n those prescnbed by the Lynwood Municipal Code ROLL CALL AYES NOES ABSTAIN ABSENT COUNCILMEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE DISCUSSION ITEMS Item #15 ADOPTION OF AN ORDINANCE UPDATING THE CITY'S PURCHASING AND PROFESSIONAL SERVICES PROCUREMENT PROCEDURES AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND ENTER INTO CERTAIN CONTRACTS ON BEHALF OF THE CITY The C~ty Attorney made a brief presentabon on the proposed Ordinance After d~scuss~on, it was moved by Councdmember Byrd, seconded by Councflmember Pedroza, to waive the first reading and introduce the ordinance by btle ORDINANCE FIRST READING ENTITLED:. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REPEALING SECTION 2-5 AND SUBSECTIONS 6-3 1 THROUGH 6-3 13 OF THE LYNWOOD MUNICIPAL CODE IN THEIR ENTIRETY AND ADOPTING NEW SUBSECTIONS 6-3 1 THROUGH 6-3 13 ANnA NEW SECTION 6-6 FOR THE PURPOSES OF UPDATING THE CITY'S PURCHASING PROCEDURES, AUTHORIZING THE CITY MANAGER TO EXECUTE AND ENTER iNTO CERTAIN CONTRACTS ON BEHALF OF THE CITY AND MOVING THE PROVISIONS OF THE CODE REGARDING CONTRACTS FOR PUBLIC WORKS PROJECTS TO A NEW SECTION OF THE CODE FOR CLARITY" ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NQNE City Clerk Hooper read the ordinance by title Item #16 UTILITY USERS TAX EXEMPTION FOR LYNWOOD PARK WATER USERS - ASSESSMENT OF ALTERNATIVES It was requested by Mayor Vasquez to continue th~s ~tem for a future date It carried by consensus Item #17 REQUEST FOR SPECIAL PERMIT FLOWER STREET CHRISTMAS POSADA It was moved by Mayor Vasquez, seconded by Mayor Pro Tern Johnson, to approve option #2 - street c~osure for this Christmas Posada w~th a wawer of permit fees and the prows~on of no C~ty of Lynwood assistance beyond the basic requirements for the street closure The C~ty Attorney stated that ~n the future ~f other recogmzed neighborhood groups w~th s~mdar requests come before the Council, they wdl be enbtled to the same treatment as this group ROLL CALL AYES NOES ABSTAIN ABSENT COUNCILMEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #18 REQUEST FOR SPECIAL PERMIT SAN LUIS AVENUE CHRISTMAS POSADA It was moved by Councdmember Byrd, seconded by Counc~lmember Santdlan, to approve opbon #2 - street closure for th~s Christmas Posada w~th a waiver of permit fees and the prows~on of no C~ty of Lynwood assistance beyond the basic requirements for the street closure ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE DISCUSSION ITEMS - CITY COUNCIL REQUESTS Item #49 WINTER WONDERLAND DISPLAY AND PROGRAM (REQUESTED BY COUNCIL MEMBER VASQUEZ) It was moved by Counc~lmember Sanbllan, seconded by Counc~lmember Pedroza, to adopt the Resolution RESOLUTION NO. 2005.494 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATION OF TEN THOUSAND DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR THE WINTER WONDERLAND DISPLAY AND PROGRAM ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE CITY COUNCIL ORAL AND WRITTEN COMMUNICATION Councdmember Santdlan thanked Perry Brents for orgamz~ng the Oath of Off~ce Ceremony the prewous mght CLOSED SESSION Item #20 City Attorney Beltran stated with respect to every item of business to be discussed in Closed Session Pursuant to Section 54957: A PUBLIC EMPLOYEE APPOINTMENT Director of Enwronmental Services B W~th respect to every ~tem of bus~ness to be d~scussed ~n closed session pursuant to Secbon 54956 8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properbes See listing of properbes by Address and Assessor Parcel Numbers m Attachment "A" to th~s agenda City Negotiator C~ty Councd, C~ty Manager, C~ty Attorney, Development Services Director and Universal F~eld Services, Inc Negobabng See hsbng of properbes and property owners ("Seller" or "Seller's") ~n Attachment "A" to th~s agenda Under Negotiation Price and terms of payment - Seeking authonty to make offer to Seller's for acqu~s~bon of property and, where appropnate, value of ~mmovable fixtures and equipment, prows~on of appropnate relocabon benefits and compensabon for potential loss of goodwdl to parbes legally enbtled thereto C W~th respect to every item of business to be d~scussed ~n closed session pursuant to Secbon 54956 9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION S~gmflcant exposure to ht~gabon pursuant to subd~ws~on (b) of Secbon 54956 9 One (1) Case 1 Bond Rabngs It was moved by Councdmember Byrd, seconded by Councilmember Pedroza, and carried to recess to Closed Session at 6:50 p.m. Councd reconvened at 7:36 p.m. City Attorney Beltran stated that Council met on the aforementioned matters and stated on: A PUBLIC EMPLOYEE APPOINTMENT D~rector of Enwronmental Services No acbon was taken B CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properbes See I~sbng of properhes by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda Properties hsted as 12012, 11812 & 12100Atlantic Avenue General ~nstrucbon was prowded to counsel C CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION One (1) Case I Bond Rabngs No acbon was taken ADJOURNMENT Having no further d~scuss~on, ~t was moved by Councdmember Pedroza, seconded by Councdmember Byrd, and carried to adjourn the regular Lynwood C~ty Councd meeting at 7 36 p m, ~n memory of Wdlard Hewn Reed Lehc~a Vasquez, Mayor Andrea L Hooper, C~ty Clerk DATE TO APPROVED BY PREPARED BY SUBJECT AGENDA STAFF REPORT December 20, 2005 Honorable Mayor and Members of tb¢~ C,~'¢~puncd /'-').,--~ Mananna Marysheva, Assistant C~ty Manager-Finance~-*/" Tamu Ledbetter, Accounting Technician Approval of the Warrant Register Recommendation: Staff respectfully recommends approve the warrant register that the Mayor and City Council Members ..................... Attached Warrant Register dated December 20, 2005 ............... AGENDA ITEM °°°°°~°°°°°°°°°~i°°°°°°°° ~ommo,~ momomooz ~r ;I7 '3 O00000000000000000000OO000000000000000000CO00000 ooooo o ~ °°°°°°°°?°°77~e > ©o AGENDA STAFF REPORT DATE TO APPROVED BY FROM SUBJECT December 20, 2005 Honorable Mayor & City Counc,I N Enr,que Mart,nez, C,ty Manager///,/~.///'///~-.///' Mananna Marysheva, Assistant City Manager-FinancA./_.~"' Sandra Rocha, Director of Human Reso.u/~'j~ -/ Request for Proposals for a City-Wide Classification and Compensation Study Recommendation Staff recommends that the City Council adopt the attached resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT A REQUEST FOR PROPOSALS FOR A CITY-WIDE CLASSIFICATION AND COMPENSATION STUDY" Background The labor market has significantly changed in the last 20 years, however, the City's classification plan has not kept up with the changing market The City is currently operating with job descriptions that are more than 15 years old These job descnptmns have not been revised to ensure they meet the guidelines of the Americans with Disabilities Act or accurately describe the employees' actual dubes and respons~b~hbes In addition, the City's compensation plan has not been updated for approximately the same amount of time One of the City Manager's priorities is to ensure that our employees are classified correctly and paid accordingly Therefore, staff recommends that a C~ty-w~de Clasmflcatlon and Compensabon Study be conducted, and requests the C~ty Council's approval to ~ssue a Request for Proposals (RPF) for th~s study Discussion & Analysis An RPF wdl be ~ssued to sohc~t the sermces of a h~ghly quahfled and experienced consulting firm to conduct a C~ty-wlde Class~flcabon and Compensabon Study for all full-bme and part-time classff~cabons of the C~ty of Lynwood The Study will determine the correct classification and compensabon for each according to the employee's current duties and respons~bd~bes employee AGENDA ITEM The D~rector of Human Resources and a panel comprised of appropnate staff from various departments w~ll evaluate the proposals based on the consultants' expenence, qualifications, study approach, and cost effectiveness, and wdl recommend to the C~ty Manager the best consultant to conduct the study The D~rector of Human Resources wdl develop a detailed ~mplementat~on plan for the new Classification and Compensation Plan, once the C~ty Councd rewews and approves the consultant's recommendations The RFP wdl be sent to the following Consultants and any other Consultant who requests a copy Gerczak, Personnel Concepts, Inc 8125 Cantersh~re Way Rosewlle, CA 95746 CPS Attn Marcel Turner 444 W Ocean Blvd, Suite 1406 Long Beach, CA 90802 RJA Management Services, Inc 550 W Duarte Rd, Suite 6 Arcadia, CA 91007 Will~am Avery & Associates Management Consultants 3 ~ N Santa Cruz Ave, Suite A Los Gatos, CA 95030 Koff & Associates, Inc 18 Crow Canyon Court, Suite 165 San Ramon, CA 94583 Public Sector Personnel Consultants 4110 N Scottsdale Road, #140 Scottsdale, CA 85251 L B Hayhurst & Associates 27 Commercial BIvd, Suite C Novato, CA 94949 The Mercer Group, Inc P O Box 546 Weimar, CA 95736-0546 Arroyo Associates, Inc 3871 E Colorado Blvd, Suite 101 Pasadena, CA 91107 2 Personnel Performance, Inc 4436 Calle Mar De Armon~a San D~ego, CA 92130 An RFP nohce w~ll also be published ~n the "Lynwood Press" newspaper and posted on the City's webslte A copy of the RFP ~s ~ncluded as Attachment "A" The follow~ng ~s the t~mehne to ~ssue the RFP and select a consulting firm Item Councd Approval to ~ssue RFP RFP Published (webslte)/sent out RFP Pubhshed (newspaper) Proposals Due Proposals Evaluated by Staff C~ty Manager's Recemmendat~on to C~ty Councd Anticipated Contract Execution Date/Start of the Study Date December 20, 2005 December 22, 2005 December 29, 2005 January 26, 2006 February 9, 2006 February 21, 2006 February 24, 2006 Fiscal Impact: The exact costs to conduct a C~ty-w~de Classification and Compensation Study wdl not be known untd the qualified proposal are received and evaluated The cost to conduct the Study has not been budgeted and wdl be presented to the C~ty Council when a recommendahon on the study consultant ~s made on February 21, 2006 Coordinated With C~ty Clerk's Office C~ty Manager's Office C~ty Attorney's Off~ce RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT A REQUEST FOR PROPOSALS FOR A CITY-WIDE CLASSIFICATION AND COMPENSATION STUDY WHEREAS, the C~ty of Lynwood desires to obtain the services of a h~ghly quahfled and expenenced consulting firm to design, conduct, and ~mplement a C~ty-w~de comprehensive class~ficabon and compensabon plan study for all full- bme and part-bme class~ficabons, WHEREAS, ~t ~s a common prachce by c~bes to sohc~t proposals for certain services, and WHEREAS, the proposals received from Consulbng F~rms would allow C~ty staff to select the service that would be most effecbve and efficient NOW, THEREFORE, the C~ty Councd of the C~ty of Lynwood does hereby find, order, and resolve as follows Section I That staff be authonzed and d~rected to send out a Request for Proposals for a C~ty-w~de Class~flcabon and Compensabon Plan Section 2 Th~s resolution shall become effective ~mmed~ately upon ~ts adopbon PASSED, APPROVED and ADOPTED th~s 2005 day of Letlc~a Vasquez, Mayor C~ty of Lynwood ATTEST Andrea L Hooper, C~ty Clerk N Ennque Mart~nez, C~ty Manager APPROVED AS TO FORM APPROVED AS TO CONTENT J Arnoldo Beltran C~ty Attorney Mananna Marysheva Assistant C~ty ManagedF~nance 2 Attachment "A" REQUEST FOR PROPOSAL FOR A CITY-WIDE CLASSIFICATION AND COMPENSATION PLAN C~ty of Lynwood C~ty Clerk's Office 11333 Bulhs Road Lynwood, California 90262 Due Date for Proposals January 26, 2006 by 5 00 p m CITY OF LYNWOOD Notice Requesting Proposals for A City-wide Classification and Compensation Study The City of Lynwood ~s requesting sealed proposals for a C~ty-w~de Class~flcabon and Compensabon Study All proposals must be received by the C~ty Clerk's Office, 11330 Bulbs Road, Lynwood, California 90262, no later than 5 00 p m on January 26, 2006 Proposals received after sa~d bme wdl not be considered To guard against premature opemng, each proposal shall be submitted to the C~ty Clerk's Off~ce ~n a sealed envelope plainly marked w~th the proposal t~tle, b~dder name, and hme and date of the proposal opening A Pre-Selecbon Conference w~ll be held on January 10, 2006 at 5 00 p m ~n the Lynwood C~ty Hall Conference Room All ~nterested part~es must RSVP at least 24 hours m advance by calhng (310) 603-0220 ext 216 BACKGROUND The City of Lynwood ~s a highly d~verse community of approximately 72,000 residents Located ~n the southern port,on of the Los Angeles County near the Orange County border The 4 9 square mde bedroom community of 15,000 households ~s a community ~n transition and ~t is known as a "contract c~ty" Lynwood contracts w~th the County for pubhc safety serwces The County also operates the popular Lynwood Library In addition, C~ty Attorney services are prowded by a private firm The C~ty of Lynwood has a Councd-Manager form of government w~th the C~ty Manager being appointed by the City Councd There are seven (7) departments w~thln the C~ty of Lynwood The C~ty has an operating budget of approximately $40 m~lhon PURPOSE The City of Lynwood ("the C~ty") ~s seeking proposals from ~nterested, h~ghly quahfied, and expenenced consulting firms to assist ~n the design, conduct, and ~mplementabon of a comprehenmve class~flcabon and compensation plan study for nearly 200 full-bme employees and approximately 80 part-bme employees The request for proposals does not obhgate the C~ty to award a contract or complete the project, and the C~ty reserves the right to cancel the sohc~tabon ~f ~t ~s considered to be ~n ~ts best ~nterest GENERAL SCOPE OF SERVICE REQUIRED The C~ty has approximately 140 full-bme and 58 part-bme job class~flcabons and a salary schedule that ~s generally organized w~th five (5) salary steps assigned to each salary range, w~th a 5% vanance between the steps 2 The C~ty anticipates that the Study will involve two (2) broad phrases of work comprised of the follow~ng key tasks A CLASSIFICATION PHASE 1 Develop a classification structure that reflects the C~ty's overall classification and compensation strategy and includes the clear defln~bon of terms and the development of career ladders for full-t~me and part-time classifications 2 Review the background materials including organizational charts, budgets, personnel rules and regulations, and related ~nformat~on 3 Conduct orientation and bnefing session(s) with employees 4 Conduct onentat~on and bnefing session(s) with all department heads, managers, and supervisors 5 Design an appropnate job questionnaire 6 Administer the completion of a job questionnaire by all employees that can be used for classification and compensation purposes 7 Conduct interviews w~th a representative sample of employees and appropriate supervisory and management personnel 8 Allocate all employees included w~th~n the scope of the study to an appropriate job title, job class, and with appropriate exempt and non- exempt designation 9 Prepare up-to-date and accurate JOb classification specifications for all employees (full-t~me and part-time) 10 Design and administer an employee rewew process 11 Prepare appropnate ~mplementabon and maintenance manuals 12 Prowde periodic status reports on progress as requested B COMPENSATION PHASE 1 Identify survey labor market and benchmark classes 2 Conduct a comprehensive total compensation survey ut~hzlng comparable local, regional, and pubhc sector market c~tles of comparable pos~bons of not only t~tles, but duties and respons~b~ht~es to that of the C~ty of Lynwood's pos~bons to estabhsh correct base salary levels and competitive benefits for all positions 3 3 Complete ~nternal salary relationship analysis includ~ng the development of appropriate internal relationship gu~dehnes (internal equity) 4 Develop externally compebbve and ~nternally equitable salary recommendations for each class (full-time and part-time) included w~thln the study 5 Assign a salary range to each class~flcatfon which reflects the results of the market survey and the analys~s of ~nternal relationships 6 Assfst ~n the development of a strategy for ~mplemenbng compensahon recommendabons 7 Prepare implementation and maintenance manuals 8 Provide training for designated staff 9 Prowde penod~c status reports on progress as requested The Consultant or the City may propose addlbonal tasks as deemed necessary to complete the assignment Any additional work shall be compensated as agreed upon ~n the consultant's contract w~th the C~ty PROPOSAL SUBMISSION REQUIREMENTS The Consultant shall be responsible for prepanng an effecbve, clear, and concise proposal It ~s recommended that proposals contain the following ~nformabon A A cover letter introducing the company and the ~nd~wdual who wdl be the primary contact person B On no more than one pnnted page, state your firm's understanding of the service to be performed and make a positive commitment to prowde the service as ~nd~cated ~n th~s RFP C Mandatory ~nsurance requirements The C~ty requires Commercial General L~abd~ty ~nsurance of not less than $1,000,000, Professional L~ab~hty Insurance of not less than $1,000 000, surety bond ~n the amount of $50,000 and Workers Compensation Insurance as required by the State of Cahforn~a The C~ty reserves the nght to estabhsh that these insurance requirements be met and comphed w~th pnor to any contractual agreement ~s entered ~nto Fadure to comply could result ~n non-award of the contract D Specific quahficabons regarding experience ~n conducting Class~flcahon and Compensation studies, ~nclud~ng the names of chents s~mdar to the C~ty A reference hst should be attached to the proposal, w~th chent names, contact persons, and phone numbers 4 E F G H A d~scuss~on of any methodologies used or approaches taken to a class~ficabon and compensabon study A descnpbon of the firm's organ~zabon and staff's qualifications A proposed fee schedule ~nclud~ng any ~nc~dental or hourly fees The s~gnature of an authonzed ~nd~wdual to bind the firm The proposal must be a firm offer for a s~xty-day penod Submit one ong~nal and 5 (five) cop~es of proposals and one copy ~n M~crosoft Word on e~ther a 3%-~nch floppy d~sk or CD SELECTION PROCESS Each of the proposals received wdl be evaluated and determined ~f ~t meets the stated requirements Fadure to meet these requirements wdl be a cause for ehmmabng the agency from further consideration The C~ty shall not be hable ~n any way for any cost ~ncurred by any offer or m the preparation of ~ts proposal ~n response to th~s RFP nor for obtaining any ~nsurance Certificate and/or Surety Bond The C~ty reserves the nght to reject any and all proposals, to waive any techn~cahbes, mformahbes and ~rregulant~es, to accept or reject all of part of th~s proposal, and to be the sole judge of the su~tab~hty of the proposals offered Evaluahon of the proposals wdl be made by the D~rector of Human Resources and a panel of appropriate staff from other departments In add~bon to evaluating written proposals, oral ~nterv~ews may be requested Proposals w~ll be evaluated generally on the following criteria, which ~s neither weighted nor pnont~zed A Demonstrated understanding of the service requested B Prior experience ~n performing s~m~lar work C Quahficat~ons of the firm and assigned ~nd~wduals D Methodology and scope of the proposed study E Fees charged and cost effectiveness of the proposed service F Reference check PROPOSAL REVIEW AND AWARD SCHEDULE 1 RFP pubhshed and d,stnbuted a Pubhsh notice on webslte b Pubhsh nobce in newspaper 2 Conference w~th ~nterested part~es 3 Proposals due 4 Proposals reviewed and evaluated by staff 5 C~ty Manager submits recommendabons to C~ty Council 6 Counc~lapproval of Contract 7 Contract ExecutedNVork Begins SUPPLEMENTAL INFORMATION 12/22/05 12~22~05 12~29~05 01 / 10~06 01/26/06 02~09~06 02~21/06 02~21/06 02~24~06 The C~ty reserves the nght to reject any or all proposals The C~ty wdl not be hable for nor pay any costs ~ncurred by responding firms relabng to the preparation of proposals or the making of presentabons Questions concerning th~s request for proposals should be ~n wnt~ng (e-ma,I preferred) and d~rected to Sandra Rocha Director of Human Resources 11330 Bulhs Rd Lynwood, Cahforn~a 90262 (310) 603-0220, ext 216, (310) 639-5762 (fax) Monday through Thursday srocha@lynwood ca us Proposals must be received by the C~ty Clerk by 5 00 p m, January 26, 2006 The proposing firm must submit one ongmal and five cop~es of ~ts proposal and one copy ~n M~crosoft Word on e~ther a 3%-~nch floppy d~sk or a CD ~n a sealed envelope to C~ty of Lynwood C~ty Clerk Office 11330 Bulhs Road Lynwood, Cahforn~a 90262 6 AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY December 20, 2005 Honorable Mayor & Cdy Councd Me~b.~/~ N Ennque Marbnez, C~ty Manager/P//c-///' Grant Taylor, D~rector of Development Sermces James M Guerra, Intenm Budding and Safety Manager SUBJECT Authorization to Sohc~t Proposals for the Demoht~on and Removal of Buddings in the Ham Park Replacement Project Area Recommendation: Staff recommends that the C~ty Councd authonze staff to sohc~t proposals for the demohbon and removal of buildings ~n the Ham Park Replacement Project Area and adopt the attached resolution entitled '% RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR THE DEMOLITION AND REMOVAL OF BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA" Background: The City is in the process of acquiring res~denbal and commercial properties in the Ham Park Replacement Project Area As each budding is acquired and vacated, the C~ty wdl demolish each budding ~n order to clear the project area for the future replacement of Ham Park Discussion & Analysis: The C~ty will require the services of quahfled demohbon contractors to demohsh each budding The C~ty will also require the services of quahfled asbestos survey compames as well as asbestos removal compames The procedure wdl be for an asbestos survey to be performed first If asbestos ~s found m the survey, asbestos removal companies wdl then remove and safely d~spose of all asbestos prior to demohbon The final step wdl be the actual demohbon and removal of the buddings by a demohbon contractor After demohbon, the demoht~on contractor wdl also ~nstall chain hnk perimeter fencing around each lot as d~rected by the C~ty The City intends to develop a hst of pre-quahfled demohbon contractors as well as asbestos survey compames and asbestos removal contractors The C~ty wdl ~ssue a contract to demohsh and remove each budding as ~t becomes vacant The C~ty may request the demohbon of multiple buddings on d~fferent lots on the same contract The RFP w~ll be sent out on December 27, 2005 w~th proposals due January 24, 2006 _ _ _AGE~DA ITE~_ :/0 Fiscal Impact: The estimated demoht~on and s~te clearing costs are approximately $3,200,000 This cost is budgeted as part of the overall cost of the park replacement Coordinated With Plann*ng D~vls~on City Manager's Off~ce Finance Department C~ty Attorney's Office Department of Environmental Services Attachments Resolution Cover Letter Request for Proposals RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR THE DEMOLITION AND REMOVAL OF BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA. WHEREAS, the C~ty of Lynwood rehnqu~shed the former Ham Park to the Lynwood Umfled School D~stnct for a h~gh school, and WHEREAS, State Law reqmres local government to replace a park w~th the same s~ze, ~n the same area and w~th hke or s~m~lar amembes, and WHEREAS, the C~ty of Lynwood entered ~nto a three-party agreement w~th Los Angeles County and the State of Cahforma for development of a replacement park, and WHEREAS, after the C~ty acquires properties and relocates tenants, remaining structures must be demohshed and removed NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AS FOLLOWS Section 1 The C~ty Councd of the C~ty of Lynwood authorizes staff to sohc~t proposals for the demoht~on and removal of braidings ~n the Ham Park Replacement Project area Secbon 2 Th~s Resolubon shall become effective ~mmed~ately upon ~ts adoption H/WOI~DFILE\PLANNING/RFSOS~reso counml harnparkdemorfp 12 20 05 doc PASSED, APPROVED, and ADOPTED this __ day of ,2005 ATTEST LETICIA VASQUEZ, Mayor C~ty of Lynwood ANDREA HOOPER, C~ty Clerk C~ty of Lynwood N ENRIQUE MARTINEZ, C~ty Manager C~ty of Lynwood APPROVED AS TO CONTENT APPROVED AS TO FORM GRANT TAYLOR, D~rector Development Services Department ARNOLDO BELTRAN, C~ty Attorney City of Lynwood H \WORDFILLIPLANXllNG/RFSOS\reSO council hamparkdemorfp 12-20 05 doe 2 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) I, the undersigned, C~ty Clerk for the C,ty of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Councd of the City of Lynwood at a regular meeting held on the day of ,2005 AYES NOES ABSENT ABSTAIN C~ty Clerk, City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) ~, the undersigned, City Clerk of the City of Lynwood, and Clerk of the C~ty Council of sa~d City, do hereby cerhfy that the above and foregoing ~s a full, true and correct copy of Resolution No on file ~n my office and that sa~d resolution was adopted on the date and by the vote thereto stated Dated th~s day of ,2005 C~ty Clerk, C~ty of Lynwood December 27, 2005 SUBJECT: REQUEST FOR PROPOSALS (RFP) DEMOLITION AND REMOVAL OF BUILDINGS HAM PARK REPLACEMENT PROJECT The City of Lynwood ~s seeking to create a I~st of pre-quahfled firms to provide the demohtlon and removal of residential and commercial buddings located within the Ham Park Replacement Project The project area is roughly bordered by Atlanbc Avenue, Wrgm~a Avenue and Josephine Street The Project Area contains 42 parcels 40 parcels contain structures ~nclud~ng restaurants (3), motels (4), church (1), retail stores (7) off~ce buddings (2), and residences (23) Two (2) parcels are vacant The C~ty ~s ~n the process of acqumng all of the buildings As each budding ~s acquired and vacated, the City will issue a contract to demohsh and remove each budding The City may request the demohbon of mulbple buildings on different lots on the same contract Enclosed ~s the RFP, which prowdes mformabon on the minimum quahflcabons to be considered by the City as submission requirements Those firms judged to be the best qualified and who prowde the most cost effecbve services wdl be placed on a hst of pre-quahfled firms If your firm ~s interested ~n being considered for this RFQ, please subm,t three (3) cop~es of your Proposal Responses must be received no later the Tuesday, January 24, 2005 at 5:30 p.m. All proposals should be clearly addressed to the following Grant Taylor Development Services D~rector C~ty of Lynwood 11330 Bulhs Road Lynwood, CA 90262 Re: Submittal for RFQ for Demolition and Removal Services Please d~rect any questions you may have to Mr Fehpe Ramos at (310) 603- 0220 Ext 260 Respectfully, Grant Taylor D~rector of Development Serwces REQUEST FOR PROPOSALS FOR DEMOLITION AND REMOVAL OF BUILDINGS HAM PARK REPLACEMENT PROJECT Release Date December 27, 2005 Submittal Deadhne January 24, 2006 Table of Contents 1 2 3 4 5 6 7 8 9 10 Introducbon Serwce Requirements Performance Rewew Proposal Deadhne W~thdrawal of Proposal Required Format for Proposal 6 1 Cover Letter 6 2 Table of Contents 6 3 Require Applicant Informabon 6 4 Insurance Requirements Evaluabon Process and Cntena Notlflcahon and Debriefing of Unsuccessful Offers Cost of RFQ Preparabon Additional Informabon 10 1 Pohcy on DBE, MBE, and WBE 10 2 Equal Employment Opportumty Exhibit A - Required Apphcant Informabon Exhibit 13 - Price L~st Exhibit C - Property L~st Exhibit D - City of Lynwood Agreement 1 1 1 2 2 2 2 3 3 3 3 4 4 4 4 4 RFP - Demolition and Removal of Buildings Ham Park REQUEST FOR PROPOSALS FOR DEMOLITION AND REMOVAL OF BUILDINGS HAM PARK REPLACEMENT PROJECT The City of Lynwood, Cahforma intends to create a list of pre-quahfled firms to provtde demoht~on and removal servmes for vacant restdent~al and commercial buddings with the Ham Park Replacement Area 1. INTRODUCTION The C~ty of Lynwood ~s seeking to create a hst of pre-qualified firms to provide the demoht~on and removal of residential and commercial buddings located w~th~n the Ham Park Replacement Project The proJect area ~s roughly bordered by Atlanbc Avenue, Wrg~n~a Avenue and Josephine Street The Project Area contains 42 parcels 40 parcels contain structures ~nclud~ng restaurants (3), motels (4), church (1), retad stores (7), office buildings (2), and residences (23) Two (2) parcels are vacant The C~ty ~s in the process of acqu~nng all of the buildings As each building ~s acquired and vacated, the C~ty wdl ~ssue a contract to demohsh and remove each budding The C~ty may request the demo~tt~on of mutt~pte buildings of d~fferent lots on the same contract 2. SERVICE REQUIREMENTS - Contractor's Responsibilities 1 2 Demolition and removal of vacant buddings w~thm the Ham Park Replacement Area as requested by the C~ty Comphance w~th NPOES requirements during demohbon and removal and completion of final grading Comphance w~th the C~ty of Lynwood Demoht~on Recychng requirements After complebon of demol~bon and removal, installation of 6' h~gh chain hnk fence ~nclud~ng gate enclosing the property as designated by C~ty PERFORMANCE REVIEW Compames placed on the pre-quahfled hst wdl be expected to be avadable to provide demohbon and removal servmes on an as-needed bas~s They will be subject to regular performance rewews and may be removed from the hst at any bme, at the d~scret~on of the C~ty RFP - Demolition and Removal of Buddings Ham Park Page ] 4. PROPOSAL DEADLINE Three (3) copies of the Proposals must be received no later than Tuesday, Janua. ry 24, 2006, at 5:30 p.m..Submittals received after th~s t~me wdi not be accepted All Proposals should be clearly addressed to the following Grant Taylor ~ Development Services D~rector C~ty of Lynwood 11330 Bulhs Road Lynwood, CA 90262 Re: Submittal for RFQ for Demolition and Removal Services Proposals may be mailed or dehvered to the above address Facs,mde cop~es wdl not be accepted All proposals wdl become the property of the C~ty and wdl not be returned Please direct any questions you may have to Mr Fehpe Ramos at (310) 603-0220 Ext 260 Consulting firms are encouraged to promptly notify the City of Lynwood of any apparent inconsistencies ~n this RFP and exhibits 5. WITHDRAWAL OF PROPOSAL Proposals may be w~thdrawn by wntten nobce received by the C~ty at any bme pnor to the submittal deadhne of January 24, 2006 6. REQUIRED FORMAT FOR THE PROPOSAL The C~ty requires a specific format for the Proposal The Proposal, not ~nclud~ng the Appendices, shall not exceed 10 pares ~n length, utd~zlng 8 5"x 11" pages w~th one- tach margins Font s~ze shall not be smaller than 12 point for text and a m~mmum of 8 point for graphics D~wders used to separate secbons w~ll not be counted All proposals shall include 6.1 Cover Letter The cover letter shall be hm~ted to two (2) pages maximum and wdl not be counted as part of the total page count for the submittal The cover letter shall ~nclude a summary of the Proposal, including a brief descnpbon of your company It shall make a commitment to accept the terms and cond~bons ~n the RFP, including acknowledgment of receipt of all amendments and/or addenda to the RFP If you take any exceptions to the RFP, they shall be noted m the cover letter The letter shall also ~denbfy a single person for possible contact dunng the RFP rewew process w~th their RFP - Demohbon and Removal of Buddings Ham Park Page 2 address, e-mad address, and telephone number The name of the person who w~ll be authorized to represent and bind the firm to all comments on the Proposal shall also be ~dentlfled and s~gn the cover letter 6.2 Table of Contents The Table of Contents shall clearly ~dent~fy the matenals contained m the proposal by secbon and page number 6.3 Required Applicant Information (Exhibit A), which includes 631 General mformahon that includes contact mformahon, taxpayer ~dent~flcabon number, and ~dentff~cabon ff the firm ~s a corporabon, sole propnetorsh~p, partnership, etc 6 3 2 D~sadvantaged- (DBE), M~nonty- (MBE), or Woman- (WBE) owned bus~ness enterpnse quesbon 633 References Name, btle, address, telephone numbers, and e-mad address of at least Three (3) chents for whom your firm has prowded services to that ~s s~mdar to the services described ~n th~s RFP 634 Statement of Quahflcabons and Expenence State relevant experience Demonstrate your financial stabd~ty and capabd~ty to prowde the services to meet the expectahons of the City, by prowdmg ~nformabon on the corporate h~story, years ~n existence, size of the corporabon, etc 635 Scope of Services Th~s secbon should demonstrate an understanding of the scope of services Any subcontractors and their roles should be ~dent~fled You must also ~nclude a matrix/summary ~denbfy~ng the consultant staff that w~ll perform the serv~c_es and the_~r qu_ahflcab _ons 636 Cost Esbmate The Proposal shall ~nclude a price schedule for the services ~denbfled m th~s Exhibit B 6.4 Insurance Requirements The firms selected to be on the pre-qualified list must meet all of the ~nsurance requirements of the C~ty M~mmum ~nsurance requirements are contained m the attached City agreement for services 7. EVALUATION PROCESS AND CRITERIA Proposals received by the deadhne wdl be reviewed and evaluated by the D~rector of Development Serwces and the Building and Safety Manager The City wdl rewew and evaluate the RFP, d~scuss and rank the firms, and draft a hst of potenbally quahfled firms To fmahze th~s hst, you may be asked to respond to queshons about your RFP - Demolition and Removal of Buildings Ham Park Page 3 submittals at an oral interview e~ther ~n person or wa telephone These mterwews wdl be at the expense of the consultants Selection wdl be based on the firm's quahflcat~ons, experience, cost for service and interviews All selected firms wdl be placed on a pre-quahfled hst and chosen from the hst to prowde serwces as the need arise Once a hrm ~s chosen from the hst, a Professional Services Agreement wdl be issued = NOTIFICATION AND DEBRIEFING OF UNSUCCESSFUL OFFERERS All parhcCpants will be nohfled of the selection panel's recommendabons, prior to January 31, 2006 9. COST OF PROPOSAL PREPARATION All costs recurred by the firms relabve to quahf[cabon submittal or preparations are the firm's respons~bdlty Each company shall protect, defend, mdemmfy, and hold harmless the C~ty from all habd~ty, claims and expenses ~ncurred by, or on behalf of, the enhty parbc~patm9 m the preparabon of ~ts response to th~s RFP The C~ty reserves the right to reject any or all responses to th~s RFP at any hme or to request and obtain supplemental ~nformat~on as may be deemed necessary to evaluate the proposals pursuant to the evaluation criteria outlined hereto No obhgabon, e~ther expressed or ~mphed, exists on behalf of the C~ty to make an award for the work or for costs ~ncurred m the preparabon of the response to the Request for Quahflcat~ons 10. ADDITIONAL INFORMATION 10.1 Policy on Disadvantaged-, Minority-, and Women-owned Business Enterprises It ~s the pohcy of the C~ty of Lynwood to encourage the use of D~sadvantaged-, Mmonty-, and Women-Owned Bus~ness Enterprises ~n all aspects of contracting relabng to construcbon, matenals and services, professional services, land development related acbv~bes, leases and concessions Whenever possible, the firm should seek to accomphsh the h~ghest DBE, MBE, and WBE partlc~pabon 10.2 Equal Employment Opportunity The C~ty of Lynwood ~s an equal opportumty employer and requires all firms to comply w{th policies and regu[abo, ns concermng equal employment opp_ortumty RFP - Demohbon and Removal of Buildings Ham Park Page 4 EXHIBIT A REQUIRED APPLICANT INFORMATION RFP - DEMOLITON AND REMOVAL SERVICES Please answer the following quesbons m the space prowded and prowde attachment as requested Refer to secbon 6 3 Required Apphcant Informatmn of the RFQ for details ~n completm9 th~s form~ 1) Full legal name of applicant Name Contact Person T~tle Street Address C~ty, State, Ztp Phone No Fax No E-Ma~I Tax ID#, EIN, or SS#__ If a corporation, hst state of corporabon If a partnership, hst state of partnership If a hm~ted hab~hty company, I~st state of registration If a sole proprietorship, hst "DBA" General L~m~ted 2) Does your company qualify as a disabled- minority- and/or woman-owned business? Yes__ BBE MBE WBE 3) L~st names of key personnel to be responsible for asslgmng the work and negotiate the agreement Please attach resumes a) Name T~tle Responslblhty b) Name T~tle Responsibility c) Name T~tle Responslblhty RFP - Demohtlon and Removal of Buddings Ham Park Page 5 EXHIBIT A REQUIRED APPLICANT INFORMATION 4) List three (3) recent clients for whom you have provided s~mdar services and best represent your experience a) Name of Agency Contact Person Street Address Title C~ty, State, Z~p Phone No Date Service Prowded Description of Service Provided Fax No E-Ma~I Date Service Completed b) Name of Agency Contact Person Street Address T~tle C~ty, State, Z~p Phone No Date Serwce Prowded Descrrpbon of Service Prowded Fax No E-Mad Date Service Completed c) Name of Agency Contact Person Street Address T~tle City, State, Z~p Phone No Date Service Provided Description of Sen/ice Prowded Fax No E-Mad Date Service Completed RFP - Demol~bon and Removal of Buildings Ham Park Page PRICE SCHEDULE FOR DEMOLITION AND REMOVAL OF BUILDINGS HAM PARK REPLACEMENT PROJECT , IN THE C~TY OF LYNWOOD EXHIBIT B ITEM NO 2 DESCRIPTION UNIT UNIT PRICE Demohbon and removal 0nclud~ng d~sposal of structure, and all other appurtenant work, as referenced ~n the spec~- flcat~ons) Restaurant Sq Ft Motel Sq Ft Church Sq Ft Retail Store Sq Ft Off~ce Building Sq Ft Quadruple Sq Ft Duplex Sq Ft Triplex Sq Ft SFR Sq Ft Capping public sewer connect,on at property line LS 3 Install 6-foot high per- ~meter chain I~nk fence L F 4 Install 10-foot w~de gate EACH $ $ $. $. $ $. $. $, $. RFP - Demohbon and Removal of Buddings Ham Park Page 7 Z '"m- X mmm r~ r,,' DATE TO APPROVED BY PREPARED BY AGENDA STAFF REPORT December 20, 2005 Honorable Mayor & C~ty Councd Me_~b~__.~s)~ N Ennque Martlnez, C~ty Manager/'//&,.//// Grant Taylor, D~rector of Development Services ~; T~ James M Guerra, Interim Budding and Safety Manager SUBJECT Authorization to Sohclt Statement of Qualifications to perform Asbestos Survey Serwces and Asbestos Removal Serwces for Buddings ~n the Ham Park Replacement Project Area Recommendation: Staff recommends that the C~ty Councd authonze staff to solicit Statement of Quahf~cabons to perform asbestos survey services and asbestos removal services for buddings ~n the Ham Park Replacement Project Area and adopt the attached resolution enbtled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT STATEMENT OF QUALIFICATIONS TO PERFORM ASBESTOS SURVEY SERVICES AND ASBESTOS REMOVAL SERVICES FOR BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA" Background: The C~ty ~s m the process of acqu~nng res~denbal and commercial properties ~n the Ham Park Replacement Project Area As each budding ~s acquired and vacated, the C~ty wdl demohsh each budding m order to clear the project area for the future replacement of Ham Park Discussion & Analysis: The City will require the services of quahfled demolition contractors to demolish each budding The C~ty wdl also require the services of quahfled asbestos survey compames as well as asbestos removal companies The procedure wdl be for an asbestos survey to be performed first If asbestos is found ~n the survey, asbestos removal compames wdl then remove and safely d~spose of all asbestos prior to demolition The final step wdl be the actual demohbon and removal of the buddings by a demohhon contractor After demohbon, the demohbon contractor wdl also install chain link penmeter fencing around each lot as d~rected by the C~ty The C~ty ~ntends to develop a hst of pre-quahfled demolition contractors as well as asbestos survey compames and asbestos removal contractors The C~ty wdl ~ssue a purchase order or contract to perform an asbestos survey and asbestos removal ~f necessary as each budding becomes vacant The C~ty may request the survey and removal for multiple buddings on different lots on the AGENDA ITEM same purchase order or contract The RFP wdl be sent out on December 27, 2005 w~th proposals due January 24, 2006 Fiscal Impact: The estimated demolition and s~te cleanng costs are approximately $3,200,000 Th~s cost ~s budgeted as part of the overall cost of the park replacement Coordinated W~th Planning D~ws~on C~ty Manager's Off~ce F~nance Department C~ty Attorney's Off~ce Department of Enwronmental Services Attachments Resolution Asbestos Survey Cover Letter Asbestos Survey Request for Qualifications Asbestos Removal Cover Letter Asbestos Removal Request for Quahflcat~ons RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT STATEMENT OF QUALIFICATIONS TO PERFORM ASBESTOS SURVEY SERVICES AND ASBESTOS REMOVAL SERVICES FOR BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA. WHEREAS, the C~ty of Lynwood rehnqu~shed the former Ham Park to the Lynwood Umfled School D~stnct for a h~gh school, and WHEREAS, State Law requires local government to replace a park w~th the same s~ze, ~n the same area and w~th hke or s~mflar amembes, and WHEREAS, the C~ty of Lynwood entered ~nto a three-party agreement w~th Los Angeles County and the State of Cahforn~a for development of a replacement park, and WHEREAS, after the C~ty acquires properties and relocates tenants, and prior to demohbon, the rema~mng structures must be respected, tested and ff necessary asbestos materials safely removed pursuant to State Law NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AS FOLLOWS Section 1 The C~ty Council of the C~ty of Lynwood authonzes staff to sohc~t Statements of Quahflcat~ons to perform asbestos survey services and asbestos removal services for buildings in the Ham Park Replacement Project area Secbon 2 Th~s Resolubon shall become effecbve ~mmed~ately upon ~ts adopbon PASSED, APPROVED, and ADOPTED th~s __ day of ,2005 ATTEST LETICIA VASQUEZ, Mayor C~ty of Lynwood ANDREA HOOPER, C~ty Clerk C~ty of Lynwood N ENRIQUE MARTINEZ, C~ty Manager C~ty of Lynwood APPROVED AS TO CONTENT APPROVED AS TO FORM GRANT TAYLOR, D~rector Development Sermces Department ARNOLDO BELTRAN, C~ty Attorney City of Lynwood H \V~ ORDF ILE\PLAN\ING\RF SOS\rcso councd hamparkasbest osrfp 12-20-05 doc 2 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) I, the undersigned, C~ty Clerk for the C~ty of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the C~ty Councd of the C~ty of Lynwood at a regular meeting held on the day of ., 2005 AYES NOES ABSENT ABSTAIN C~ty Clerk, City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) I, the undersigned, C~ty Clerk of the C~ty of Lynwood, and Clerk of the City Counml of sa~d C~ty, do hereby cerhfy that the above and foregoing is a full, true and correct copy of Resolution No on file ~n my office and that said resolubon was adopted on the date and by the vote there~n stated Dated this day of ., 2005 C~ty Clerk, C~ty of Lynwood H \WORDklLE\PLANNIKG\RESOS/re~o council hamparkasbestosr£p 12 20 0o doc 3 December 24, 2005 SUBJECT: REQUEST FOR QUALIFICATIONS(RFQ) ASBESTOS SURVEY SERVICES HAM PARK REPLACEMENT PROJECT The C~ty of Lynwood ~s seeking to create a hst of pre-quahfled firms to prowde for the testing for asbestos (survey) ~n vacant residential and commercial buddings located w~thln the Ham Park Replacement Project Area Atlanbc Avenue, V~rgm~a ;~venue-and. Josephlne Street roughly border the project area The Project Area contains 42 parcels 40 parcels contain structures including restaurants (3), motels (4), church (1), retail stores (7) office buildings (2), and residences (23) Two (2) parcels are vacant The C~ty ~s ~n the process of acquiring all of the buildings As each bu~ld~ng ~s acquired and vacated, the C~ty w~ll ~ssue a contract to demolish and remove each building The City may request the demohbon of mulbple buildings of d~fferent lots on the same contract Enclosed ~s the RFQ, which prowdes mformat~on on the m~mmum quahflcat~ons to be considered by the C~ty as submission requirements Those firms judged to be the best quahfled w~ll be placed on a list of pre-quahfled firms If your firm ~s ~nterested ~n being considered for th~s RFQ, please submit three (3) cop~es of your Quahflcatlons Responses must be received no later then Tuesday, January 24, 2005 at 5:30 p.m. All proposals should be clearly addressed to the follow~ng Grant Taylor Development Services D~rector C~ty of Lynwood 11330 Bulbs Road Lynwood, CA 90262 Re'. Submittal for RFQ for Asbestos Survey Services Please d~rect any questions you may have to Mr Fehpe Ramos at (310) 603- 0220 Ext 260 Respectfully, Grant Taylor D~rector of Development Services REQUEST FOR QUALIFICATONS FOR ASBESTOS SURVEY SERVICES HAM PARK REPLACEMENT PROJECT Release Date December 27~ 2005 Submittal Deadline January 24, 2006 Table of Contents 1 2 3 4 5 6 7 8 9 10 Exhibit Exhibit Exhibit Introducbon Service Requirements Performance Rewew Proposal Deadhne Wlthdrawal of Proposal Required Format for Proposal 6 1 Cover Letter 6 2 Table of Contents 6 3 Require Apphcant Informahon 6 4 Insurance Requirements E~;aluabon Process and Cntena Nobflcabon and Debriefing of Unsuccessful Offers Cost of RFQ Preparation Add~bonal Informabon 10 1 Pohcy on DBE, MBF, and WBE 10 2 Equal Fmployment Opportumty A - Required Apphcant Informabon B - Property L~st C - C~ty of Lynwood Agreement 1 1 1 2 2 2 2 3 3 3 4 4 4 4 4 RFQ - Asbestos Survey Services - Ham Park REQUEST FOR QUALIFICATIONS F O R ASBESTOS SURVEY SERVICES HAM PARK REPLACEMENT PROJECT The C~ty of Lynwood, Cahforma ~ntends to create a list of pre-quahfled firms to prowde asbestos survey serwces for vacant residential and commercial buildings w~th the Ham Park Replacement Area 1. INTRODUCTION The C~ty of Lynwood is seeking to create a I~st of pre-qualified firms to provide asbestos survey services res~denbal and commercial buddings located w~th~n the Ham Park Replacement Project Atlanbc Avenue, Wrg~ma Avenue and Josephine Street roughly border the project area The Project Area contains 42 parcels 40 parcels contain structures ~ncludlng restaurants (3), motels (4), church (1), retad stores (7), off~ce buildings (2), and residences (23) Two (2) parcels are vacant The C~ty ~s ~n the process of acquiring all of the buildings As each building is acquired and vacated, the C~ty w~ll ~ssue a purchase order to perform an asbestos survey for each building The City may request the surveys multiple buddings of d~fferent lots on the same purchase order 2. SERVICE REQUIREMENTS - Contractor's Responsibilities 2 3 4 Inspecbon for presence of Asbestos Conta~mng Matenal (ACM)in each building Ident~flcabon and samphng of all accessible and recogmzable ACM Testing of samples Detailed report on any samples exceeding EPA and Cai-OSHA levels ~nclud~ng Iocabons PERFORMANCE REVIEW Compames placed on the pre-quahfled hst wdl be expected to be avadable to prowde demohhon and removal serwces on an as-needed bas~s They will be subject to regular performance rewews and may be removed from the hst at any brae, at the discretion of the C~ty RFQ - Asbestos Survey Serwces - Ham Park Page 1 4. SOQ DEADLINE Three (3) copies of the SOQ must be received no later than, Januan/24, 2005, at 5:30 pm. Submittals received after thru hme wdl not be accepted All Proposals should be clearly addressed to the following Grant Taylor Development Services Director C~ty of Lynwood 11330 Bulbs Road Lynwood, CA 90262 Re: Submittal for SOQ for Asbestos Survey Services Proposals may be maded or dehvered to the above address Facs~mde cop~es wdl not be accepted All proposals wdl become the property of the C~ty and wdl not be returned Please d~rect any questions you may have to Mr Fehpe Ramos at (310) 603-0220 Ext 260 Consulhng hrms are encouraged to promptly nohfy the C~ty of Lynwood of any apparent ~ncons~stenc~es ~n th~s RFQ and exhibits 5. WITHDRAWAL OF SOQ SOQs may be w~thdrawn by written nobce received by the C~ty at any t~me prior to the submittal deadhne of January 24, 2006 6. REQUIRED FORMAT FOR THE SOQ The C~ty requires a specific format for the SOQ The SOQ, not ~nclud~ng the Appendices, shall not exceed 10 pares m length, ubhz~ng 8 5" x 11" pages w~th one- ~nch margins Font s~ze shall not be smaller than 12 point for text and a m~mmum of 8 point for graphics D~wders used to separate sections wdl not be counted All proposals shall ~nclude 6.1 Cover Letter The cover letter shall be hm~ted to two (2) pages maximum and wdl not be counted as part of the total page count for the submittal The cover letter shall ~nclude a summary of the Proposal, ~nclud~ng a brief descnpbon of your company It shall make a commitment to accept the terms and conditions ~n the RFQ, ~nclud~ng acknowledgment of receipt of all amendments and/or addenda to the RFQ If you take any exceptions to the RFQ, they shall be noted ~n the cover letter The letter shall also ~dent~fy a s~ngle person for possible contact dunng the RFQ rewew process w~th their RFQ - Asbestos Survey Services - Ham Park Page 2 address, e-mad address, and telephone number The name of the person who wdl be authorized to represent and bind the firm to all comments on the Proposal shall also be ~denbfled and sign the cover letter 6.2 Table of Contents The Table of,Contents shall clearly ~dentlfy the materials contained m the proposal by secbon and page number 6.3 Required Applicant Information (Exhibit Al, which ~ncludes 631 General ~nformabon that ~ncludes contact mformabon, taxpayer ~dent~flcat~on number, and ~dent~flcat~on ~f the firm ~s a corporabon, sole propnetorsh~p, partnership, etc 6 3 2 D~sadvantaged- (DBE), M~nor~ty- (MBE), or Woman- (WBE) owned bus~ness enterprise quesbon 633 References Name, btle, address, telephone numbers, and e-mad address of at least Three (3) chents for whom your firm has prowded serwces to that ~s s~mdar to the servmes descnbed ~n th~s RFP 634 Statement of Quahflcabons and Expenence State relevant experience Demonstrate your financial stabd~ty and capabd~ty to prowde the services to meet the expectabons of the C~ty, by providing ~nformat~on on the corporate h~story, years m existence, s~ze of the corporahon, etc 635 Scope, of Serwces Th~s secbon should demonstrate an understanding of the scope of services Any subcontractors and their roles should be ~denbfled You must also ~nclude a matnx/summary ~denbfyCng the consultant staff that wdl perform the services and the_ir qu?~flcabons 6.4 Insurance Requirements The firms selected to be on the pre-qualified hst must meet all of the insurance requirements of the C~ty Minimum ~nsurance requirements are contained m the attached C~ty agreement for services 7. EVALUATION PROCESS AND CRITERIA Proposals received by the deadhne wdl be rewewed and evaluated by the D~rector of Development Serwces and the Budding and Safety Manager The C~ty wdl rewew and evaluate the RFQ, d~scuss and rank the firms, and draft a hst of potenbally quahfled firms To flnahze th~s hst, you may be asked to respond to quesbons about your submittals at an oral ~nterwew e~ther ~n person or wa telephone These ~nterwews wdl be at the expense of the consultants _ RFQ - Asbestos Survey Services - Ham Park Page Select~on wdl be based on the firm's quahflcat~ons, expenence, cost for service and ~nterv~ews Att selected firms wdt be placed on a pre-quahfled hst and chosen from the hst to prowde serwces as the need ar~se Once a firm ~s chosen from the hst, a Professional Services Agreement w~tl be ~ssued NOTIFICATION AND DEBRIEFING OF UNSUCCESSFUL OFFERERS All parbc~pants wdl be nobfled of the selechon panel's recommendations, prior to January 31, 2006 9. COST OF SOQ PREPARATION All costs ~ncurred by the firms relative to quahflcat~on submittal or preparations are the firm's respons~b~hty Each company sha~ protect, defend, indemnify, and ho~d harmless the C~ty from all hablhty, claims and expenses ~ncurred by, or on behalf of, the enbty parbc~patmg m the preparabon of ~ts response to th~s RFQ The C~ty reserves the nght to reject any or all responses to th~s RFQ at any bme or to request and obtain supplemental ~nformatlon as may be deemed necessary to evaluate the proposals pursuant to the evaluation criteria outhned here~n No obligation, e~ther expressed or ~mphed, exists on behalf of the C~ty to make an award for the work or for costs recurred ~n the preparabon of the response to the Request for Q~a~flcat~ons 10. ADDITIONAL INFORMATION 10.1 Policy on Disadvantaged-, Minority-, and Women-owned Business Enterprises It is the policy of the City of Lynwood to encourage the use of Disadvantaged-, Minority-, and Women-Owned Business Enterpnses In all aspects of contracbng relabng to construction, matenals and services, professional services, land development related activities, leases and concessions Whenever possible, the firm should seek to accomphsh the h~ghest DBE, MBE, and WBE parhc~pabon 10.2 Equal Employment Opportunity The C~ty of Lynwood ~s an equal opportumty employer and requires all firms to comply w~th pohc~es and regulations concerning equal employment opportumty RFQ -Asbestos Survey Services- Ham Park Page 4 EXHIBIT A REQUIRED APPLICANT INFORMATION RFQ - ASBESTOS SURVEY SERVICES Please answer the followmg questions m the space prowded and provide attachment as requested Refer to section 6 3 Required Applicant Information of the RFQ for detads m completmg th~s form 1) Full legal name of apphcant Name Contact Person Title Street Address C~ty, State, Z~p Phone No Fax No E-Ma~I Tax ID#, EIN, or SS#__ If a corporabon, list state of corporabon If a partnership, list state of par[nersh~p General L~mtted If a hm~ted I[abd~ty company, I~st state of registration If a sole proprietorship, hst "DBA" 2) Does your company qualify as a d~sabled- m~nonty- and/or woman-owned buslness'~ Yes__ No__ DBE MBE WBE 3) L~st names of key personnel to be responsible for asslgmng the work and negotiate the agreement Please attach resumes a) Name T~tle Respons~btlity b) Name T~tle Responslbdlty c) Name Title Respons,bdlty RFQ - Asbestos Survey Services - Ham Park Page 5 EXHIBIT A REQUIRED APPLICANT INFORMATION 4) L~st three (3) recent clients for whom you have provided similar services and best represent your expenence a) NameofAgency. Contact Person Street Address T~tle City, State, Zip Phone No Date Service Prowded Descrlpbon of Service Prowded Fax Ne E-Mad Date Service Completed b) Name of Agency Contact Person Street Address C~ty, State, Z~p Phone No Date Serwce Prowded Descnpbon of Serwce Prowded Title Fax No E-Mad Date Service Completed c) Name of Agency Contact Person Street Address City, State, Zip Phone No Date Serwce Prowded Description of Service Provided Fax No Title E-Mall Date Service Completed RFQ - Asbestos Survey Services - Ham Park Page ..~ X mmm Z ,,.I ILl December 24, 2006 SUBJECT: REQUEST FOR QUALIFICATIONS (RFQ) REMOVAL OF ASBESTOS SERVICES HAM PARK REPLACEMENT PROJECT The C~ty of Lynwood ~s seeking to create a hst of pre-quahfled firms to provide for the removal of asbestos m vacant residential and commercial buddings located w~th~n the Ham Park Replacement Project The project area ~s roughly bordered by Atianbc Avenue, V~rg~ma Avenue and Josephine Street The Project Area contains 42 parcels 40 parcels contain structures ~ncludmg restaurants (3), motels (4), church (1), retad stores (7) off~ce buddings (2), and residences (23) Two (2) parcels are vacant The C~ty ~s the process of acqu~nng all of the buildings As each building is acquired and vacated, the C~ty wdl have an asbestos survey performed for each budding If the survey determines asbestos ~s present, the C~ty wdi ~ssue a purchase order requesbng all asbestos be removed Purchase orders may be ~ssued for mulbple buddings and s~tes Enclosed ~s the RFQ, which prowdes mformabon on the m~mmum quahflcab?ns to be considered by the C~ty as submission requirements Those firms judged to be the best quahfled wdl be placed on a hst of pre-quahfled firms If your firm ~s ~nterested In being considered for th~s RFQ, please submit three (3) cop~es of your Quahflcat~ons Responses must be received no later the Tuesday, January 24, 2005 at 5:30 p.m. All proposals should be clearly addressed to the follow~ng Grant Taylor Development Services D~rector C~ty of Lynwood 11330 Bulbs Road Lynwood, CA 90262 Re: Submittal for RFQ for Demolition and Removal Services Please d~rect any quesbons you may have to Mr Fel~pe Ramos at (310) 603- 0220 Ext 260 Respectfully, Grant Taylor D~rector of Development Services REQUESTFOR QUALIFICATONS FOR ASBESTOS REMOVAL SERVICES HAM PARK REPLACEMENT PROJECT Release Date January , 2005 Submittal Deadhne January , 2005 Table of Contents 1 2 3 4 5 6 7 8 9 10 Introduction Service Requirements Performance Rewew Proposal Deadline Withdrawal of Proposal Required Format for SOQ 6 1 Cover Letter 6 2 Table of Contents 6 3 Require Apphcant Information 6 4 Insurance Requirements Evaluation Process and Cr~tena Nobflcat~on and Debriefing of Unsuccessful Offers Cost of RFQ Preparation Additional Information 10 I Pohcy on DBE, MBE, and WBE 10 2 Equal Employment Opportunity Exhibit A - Required Applicant Informabon Exhibit B - Property L~st Exhibit C - C~ty of Lynwood Agreement 1 1 1 2 2 2 3 3 3 3 4 4 4 4 4 RFQ - Asbestos Removal Services - Ham Park REQUEST FOR QUALIFICATIONS FOR ASBESTOS REMOVAL SERVICES HAM PARK REPLACEMENT PROJECT The C~ty of Lynwood, Cahforma ~ntends to create a hst of pre-quahfled firms to prowde asbestos removal serwces for vacant res~denbal and commercial buddings w~th the Ham Park Replacement Area 1. INTRODUCTION The C~ty of Lynwood ~s seebng to create a hst of pre-quahfled firms to prowde asbestos removal services for res~denbal and commercial buddings located w~th~n the Ham Park Replacement ProJect Atlanbc Avenue, V~rg~nla Avenue and Josephine Street roughly border the project area The Project Area contains 42 parcels 40 parcels contain structures ~nclud~ng restaurants (3), motels (4), church (1), retail stores (7), office buddings (2), and residences (23) Two (2) parcels are vacant The C~ty ~s ~n the process of acqu~nng all of the buddings As each building ~s acquired and vacated, the C~ty will have an asbestos survey performed by a quahfled asbestos survey firm If asbestos exceeding allowable levels, the C~ty wdl then ~ssue a purchase order to perform asbestos removal for each budding The C~ty may request the removal of asbestos from mulbple buddings on d~fferent lots on the same purchase order 2. SERVICE REQUIREMENTS - Contractor's Responsibilities 1 2 3 Contractor must a State L~censed Asbestos Abatement Contractor All Asbestos Conta~mng Matenal (ACM) and Class II asbestos conta~mng matenal shall be removed and d~sposed of per current SCAQMD procedures Detaded report on any samples exceeding EPA and Cai-OSHA levels ~nclud~ng Iocabons PERFORMANCE REVIEW Compames placed on the pre-quahfled hst wdl be expected to be avadable to prowde demohbon and removal serwces on an as-needed basra They wdl be subject to regular performance rewews and may be removed from the hst at any brae, at the d~screbon of the C~ty RFQ - Asbestos Removal Services - Ham Park Page 1 4. SOQ DEADLINE Three (3) copies of the SOQ must be received no later than, January 24, 2005, at 5:30 p.m. Submittals received after th~s bme wdl not be accepted All Proposals should be clearly addressed to the following Grant Taylor i Development Services D~rector C~ty of Lynwood 11330 Bulhs Road Lynwood, CA 90262 Re: Submittal for SOQ for Asbestos Removal Services Proposals may be maded or dehvered to the above address Facs~mde cop~es wdl not be accepted All proposals wdl become the property of the C~ty and wdl not be returned Please d~rect any quesbons you may have to Mr Fehpe Ramos at (310) 603-0220 Ext 260 Consulbng hrms are encouraged to promptly nobfy the C~ty of Lynwood of any apparent inconsistencies ~n th~s RFQ and exhibits WITHDRAWAL OF SOQ SOQ's may be w~thdrawn by written not~ce received by the C~ty at any brae prior to the submittal deadhne of January 24, 2006 6. REQUIRED FORMAT FOR THE SOQ The C~ty requires a specific format for the SOQ The SOQ, not ~nclud~ng the Appendices, shall not exceed 10 pages ~n length, ubhzlng 8 5" x 11" pages with one- ~nch margins Font s~ze shall not be smaller than 12 point for text and a m~mmum of 8 point for graphics D~wders used to separate sections wdl not be counted All proposals shall ~nclude 6.1 Cover Letter The cover letter shall be hm~ted to two (2) pages maximum and wdl not be counted as part of the total page count for the submittal The cover letter shall ~nclude a summary of the Proposal, ~nclud~ng a brief descr~pbon of your company It shall make a commitment to accept the terms and cond~bons ~n the RFQ, ~nclud~ng acknowledgment of receipt of all amendments and/or addenda to the RFQ If you take any excepbons to the RFQ, they shall be noted ~n the cover letter The letter shall also idenbfy a s~ngle person for possible contact dunng the RFQ rewew process w~th their address, e-mad address, and telephone number The name of the person who wdl be RFQ - Asbestos Removal Services - Ham Park Page authorized to represent and b~nd the firm to all comments on the Proposal shall also be ~denbfled and s~gn the cover letter 6.2 Table of Contents The Table of Contents shall clearly ~denbfy the materials contained m the proposal by secbon and page number 6.3 Required Applicant Information (Exhibit A), which ~ncludes 631 General information that ~ncludes contact mformabon, taxpayer ~dent~flcabon number, and ~dent~flcabon ~f the firm ~s a corporahon, sole propnetorsh~p, partnership, etc 6 3 2 D~sadvantaged- (DBE), M~nonty- (MBE), or Woman- (WBE) owned bus~ness enterprise quesbon 633 References Name, t~tle, address, telephone numbers, and e-mad address of at least Three (3) chents for whom your hrm has prowded services to that ~s s~mdar to the services described ~n th~s RFP 634 Statement of Qualifications and Experience State relevant experience Demonstrate your financial stabd~ty and capabd~ty to provide the services to meet the expectations of the C~ty, by prowdmg ~nformabon on the corporate h~story, years m existence, s~ze of the corporation, etc 635 Scope of Serwces Th~s secbon should demonstrate an understanding of the scope of services Any subcontractors and their roles should be ~denbfled You must also ~nclude a matrix/summary ~denhfy~ng the consultant staff that wdl perform the services and their quahflcat~ons 6.4 Insurance Requirements The firms selected to be on the pre-quahfled hst must meet all of the ~nsurance requirements of the C~ty M~mmum ~nsurance requirements are contained m the attached C~ty agreement for services 7. EVALUATION PROCESS AND CRITERIA Proposals received by the deadhne w~ll be reviewed and evaluated by the D~rector of Development Serwces and the Budding and Safety Manager The C~ty wdl rewew and evaluate the RFQ, d~scuss and rank the firms, and draft a list of potenbally quahfled firms To flnahze th~s hst, you may be asked to respond to quesbons about your submittals at an oral mterwew e~ther in person or wa telephone These ~nterv~ews wdl be at the expense of the consultants Selecbon will be based on the firm's quahflcat~ons, e_xpenence, cos~t for service and RFQ - Asbestos Removal Services - Ham Park Page 3 Interviews Alt selected firms w~ll be placed on a pre-quahfled list and chosen from the list to prowde serwces as the need ar~se Once a firm is chosen from the list, a Professional Serwces Agreement wdl be ~ssued NOTIFICATION AND DEBRIEFING OF UNSUCCESSFUL OFFERERS All participants will be not~fled of the selection panel's recommendahons, prior to January 31, 2006 9. COST OF SOQ PREPARATION All costs ~ncurred by the firms relabve to quahflcat~on submittal or preparabons are the firm's responsibility Each company shall protect, defend, ~ndemmfy, and hold harmless the C~ty from all habd~ty, cta~ms and expenses incurred by, or on behalf of, the enbty parbc~pahng ~n the preparation of ~ts response to th~s RFQ The C~ty reserves the right to reject any or all responses to th~s RFQ at any bme or to request and obtain supplemental ~nformahon as may be deemed necessary to evaluate the proposals pursuant to the evaluabon criteria outlined here~n No obhgabon, e~ther expressed or ~mphed, exists on behalf of the C~ty to make an award for the work or for costs ~ncurred ~n the preparahon of the response to the Request for Quahflcatlons 10. ADDITIONAL INFORMATION 10.1 Policy on D~sadvantaged-, Minority-, and Women-owned Business Enterprises It ~s the pohcy of the C~ty of Lynwood to encourage the use of D~sadvantaged-, M~nonty-, and Women-Owned Business Enterprises m all aspects of contracbng relabng to construchon, matenals and services, professional services, land development related acbwbes, leases and concessions Whenever possible, the firm should seek to accomphsh the h~ghest DBE, MBE, and WBE partic~pabon 10.2 Equal Employment Opportunity The C~ty of Lynwood ~s an equal opportumty employer and requires all firms to comply w~th pohc~es and regulabons concerning equal employment opp_ortumty RFQ - Asbestos Removal Services - Ham Park Page 4 EXHIBIT A REQUIRED APPLICANT INFORMATION RFQ - ASBESTOS REMOVAL SERVICES Please answer the following quesbons m the space prowded and provide attachment as reque.sted Refer to secbon 6,3 Required Apphcant Information of the RFQ for detads ~n completing th~s form 1) Full legal name of applicant Name Contact Person T~tle Street Address C~ty, State, Z~p Phone No Fax No E-Ma~I Tax ID#, EIN, or SS#__ If a corporation, list state of corporation If a partnership, I~st state of par[nersh~p General L~m~ted If a hm~ted liability company, hst state of reglstrabon If a sole proprietorship, list "DBA" 2) Does your company quahfy as a d~sabled- m~nonty~ and/or woman-owned bus~ness'~ Yes No DBE MBE WBE 3) L~st names of key personnel to be responsible for assigning the work and negotiate the agreement Please attach resumes a) Name T~tle Responslbdlty b) Name Respons~bd~ty c) Name T~tle Respons~bdlty RFQ - Asbestos Removal Services - Ham Park Page 5 EXHIBIT A REQUIRED APPLICANT INFORMATION 4) List three (3) recent chents for whom you have provided s~mllar services and best represent your experience a) Name of Agency Contact Person Street Address T~tle City, State, Zip Phone No Date Service Prowded Descr~pbon of Service Prowded Fax No E-Mad Date Service Completed b) Name of Agency Contact Person Street Address Title C~ty, State, Zip Phone No Date Service Provided Descnpbon of Service Provided Fax No E-Mad Date Service Completed c) Name of Agency Contact Person Street Address T~tle C~ty, State, Zip Phone No Date Service Provided Description of Service Provided Fax No E-Mall Date Service Completed RFQ - Asbestos Removal Services - Ham Park Page 6 X ~mm Z AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY SUBJECT December 20, 2005 The Honorable Mayor and Members of.th~,C~ty Councd N Enr,que Mart,nez, C,ty Manager, r,r~Z/f- ) Paul Nguyen, Interim D~rector of Enwronmental Services {~1-' Ehas Sa~kaly, P E, Capital Improvement Projects Manage~ Acceptance of Lynwood Rd (State St to Monroma Ave ) Louise St (State St to Peach St ) and Cedar Ave (State St to Peach St ) Project No 05-5299 Recommendation: Staff recommends that the C~ty Council adopt the attached resolubon enhtled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE LYNWOOD RD (STATE ST TO MONROVIA AVE ,) LOUISE ST (STATE ST TO PEACH ST) AND CEDAR AVE (STATE ST TO PEACH ST), STREET IMPROVEMENT PROJECT, PROJECT NO 05-5299, AS BEING COMPLETE" Back.qround: On July 19, 2005, the C~ty Councd awarded a contract to Ehte Bobcat Services (EBS) m the amount of $273,844 00 for Lynwood Rd (State St to Monrowa Ave ) Louise St (State St to Peach St ) and Cedar Ave (State St to Peach St ) Street Improvement Project, Project No 05-5299 The project encompassed removal and reconstrucbon of damaged curbs and gutters, driveway approaches, s~dewalks, wheelchair ramps, cross gutters, gnnd~ng and overlay of asphalt pavement Cou050581ynloucedaccep AGENDA ITEM Discussion and Analys~s: The project started on September 6, 2005 and was completed on October 24, 2005 Staff conducted the final ~nspecbon on November 14, 2005 and found that all work has been completed ~n accordance w~th the project plans and spec~flcabons Fiscal Impact: The approved project budget was $273,844 The final cost of the project ~s $260,387 61 Coordination With: C~ty Clerk's Off~ce F~nance Department C~ty Attorney's Off~ce RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE LYNWOOD RD. (STATE ST. TO MONROVlA AVE.) LOUISE ST. (STATE ST. TO PEACH ST.) AND CEDAR AVE. (STATE ST. TO PEACH ST.), STREET IMPROVEMENT PROJECT, PROJECT NO. 05-5299, AS BEING COMPLETE WHEREAS, on July 19, 2005, the C~ty Councd awarded a contract to Ehte Bobcat Services (EBS), and WHEREAS, the project started on September 6, 2005 and was completed on October 24, 2005, and WHEREAS, the final payable construcbon cost ~s $260,387 61, and WHEREAS, staff conducted the final ~nspecbon on November 14, 2005 and found that all work has been completed ~n accordance w~th the project plans and specifications NOW, THEREFORE, the Lynwood C~ty Councd DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE as follows Section 1 That the Lynwood C~ty Councd accepts the Lynwood Rd (State St to Monrowa Ave ) Louise St (State St to Peach St ) and Cedar Ave (State St to Peach St), Street Improvement Project, Project No 05-5299, as being complete and ~n accordance w~th contract documents Section 2. Th~s resoluhon shall go ~nto effect ~mmed~ately upon ~ts adopbon PASSED, APPROVED and ADOPTED this 20TH day of December 2005. ATTEST Lebc~a Vasquez, Mayor C~ty of Lynwood Andrea L Hooper, C~ty Clerk N Enr~que Martmez, C~ty Manager C~ty of Lynwood C~ty of Lynwood APPROVED AS TO FORM: C~ty Attorney, City of Lynwood APPROVED AS TO CONTENT Paul Nguyen, Intenm D~rector of Enwronmental Services STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the C~ty of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of the City of Lynwood at a regular meebng held in the City Hall of said C~ty on the day of AYES NOES ABSENT ., 2005, and passed by the follow~ng vote C~ty Clerk, C~ty of Lynwood STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of sa~d C~ty, do hereby certify that the above and forgoing is a full, true and correct copy of Resolubon No on file ~n my office and that sa~d resolubon was adopted on the date and by the vote there~n stated Dated th~s day of ., 2005 C~ty Clerk, C~ty of Lynwood