HomeMy Public PortalAbout11-06-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF
THE CITY OF RICHMOND, INDIANA,
NOVEMBER 6, 2008
The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday,
November 6, 2008 in the Community Room at the Municipal Building, 50 North 5th Street, Richmond,
Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also
attending were City Engineer, Greg Steins; Fire Chief, Mike Crawley; and Diedre Purvis, Tri Village
Government Student.
The following business was conducted:
CALL TO ORDER:
Board President Robinson called the meeting to order and noted for the minutes that all board members
and legal counsel were present.
APPROVAL OF MINUTES:
Board member Lawson moved to approve the Minutes of October 30, 2008 as presented, supported by
Board member Flood. Upon a vote viva voce, the motion passed.
CLAIMS FOR PAYMENT:
Board President Robinson recommended payment of Claims in the amount of $223,168.57 which
includes $17,111.85 — Rose City Shell (unleaded fuel at pump); $111,150.44 — Bank of New York (pass
through of TIF for Johns Manville) and $41,969.45 — Milestone (Paving -Phase 1). Board member Flood
moved to approve the payment of claims as recommended by Ms. Robinson, supported by Board
member Lawson. Upon a vote viva voce, the motion passed.
REQUESTS:
A. MAIN STREET HOLIDAY PARADE: Main Street Richmond -Wayne County requested the
closure of East Main Street on December 5th for the annual Holiday Parade as follows: East
Main Street - 5TH to 10TH Streets - 6:00 - 8:00 PM; North 6TH Street between East Main and
North "A" Street - 5:30 PM for line up; and North end of Parking Lot "B" at North 6TH and "A"
Streets prior to 5:30 PM for staging. Ms. Lawson moved to approve this request, supported
by Board member Flood. Upon a vote viva voce, the motion passed.
CONTRACTS:
A. CONTRACT NO. 124 -2008 — FIRE DEPARTMENT /CORPORATE HEALTH OF OHIO, INC.
D /B /A PUBLIC SAFETY, HEALTH & WELLNESS (Physical exams): Board member Flood
moved to approve, supported by Board member Lawson. Upon a vote viva voce, the motion
passed.
B. CONTRACT NO. 123 -2004 - TURNER PAVING - NORTH 7TH STREET PARKING LOT
(crack sealing): Board member Lawson moved to approve, supported by Board member
Flood. Upon a vote viva voce, the motion passed.
C. CONTRACT NO. 121 -2008 - PITNEY BOWES (Mailing system): Board member Flood
moved to approve, supported by Board member Lawson. Upon a vote viva voce, the motion
passed.
Board of Works Minutes
November 6, 2008
Page 2 of 2
ADDENDA:
A. ADDENDUM NO. 1 TO CONTRACT NO. 23 -2008 - FIRE DEPARTMENT /BADER
MECHANICAL (HVAC Maintenance): Board member Flood moved to approve, supported by
Board member Lawson. Upon a vote viva voce, the motion passed.
B. ADDENDUM NO. 1 TO CONTRACT NO. 16 -2008 — FIRE DEPARTMENT /CINTAS (Towel &
Matt Services): Board member Lawson moved to approve, supported by Board member
Flood. Upon a vote viva voce, the motion passed.
C. ADDENDUM NO. 1 TO CONTRACT NO. 15 -2008 — FIRE DEPARTMENT /LIFE GAS
(Oxygen Cylinders): Board member Flood moved to approve, supported by Board member
Lawson. Upon a vote viva voce, the motion passed.
D. ADDENDUM NO. 1 TO CONTRACT NO. 22 -2008 — FIRE DEPARTMENT /OVERHEAD
DOOR COMPANY (Overhead door maintenance): Board member Lawson moved to
approve, supported by Board member Flood. Upon a vote viva voce, the motion passed.
E. ADDENDUM NO. 1 TO CONTACT NO. 24 -2008 — FIRE DEPARTMENT /REYNOLDS
PLUMBING, INC. (Plumbing maintenance): Board member Flood moved to approve,
supported by Board member Lawson. Upon a vote viva voce, the motion passed.
F. ADDENDUM NO. 1 TO CONTRACT NO. 52 -2008 — FIRE DEPARTMENT /STATEWIDE
MEDICAL SERVICES (Bio- hazardous waste pick up): Board member Lawson moved to
approve, supported by Board member Flood. Upon a vote viva voce, the motion passed.
CHANGE ORDERS:
A. CHANGE ORDER NO. 6 — HODGIN ROAD PROJECT: The cost of weed killer and the cost
of the application was not included in Change Order #4 which included re- sodding and re-
seeding. Board member Lawson moved to approve, supported by Board member Flood.
Upon a vote viva voce, the motion passed.
MISCELLANEOUS:
A. The meeting to be held during Thanksgiving week will be held on Wednesday, November 26.
B. There will be a Fraternal Order of Police Grievance Hearing November 13th with Sgt. Jon
Bales, Wage Committee Chairman, representing the bargaining, unit after the regular Board
of Works meeting. The time will be approximately 5:20 pm.
ADJOURNMENT
There being no further business, on a motion duly made, seconded and passed unanimously. The
meeting was adjourned.
S/S Vicki Robinson
Vicki Robinson, President
ATTEST: S/S Monica Burns
Monica Burns, Deputy City Clerk