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HomeMy Public PortalAbout02-07-2006CCThis Agenda contalns a bnef general descnpt/on of each ¢tem to be conmdered Cop¢es of the Staff reports or other written documentahon relahng to each ~tem of business referred to on the Agenda are on hie m the Office of the C~ty Clerk and are available for pubhc ¢nspecbon A person who has a question concermng any of the agenda ~tems may call the C~ty Manager at (310) 603-0220, ext 200 Procedures for Addressmq the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OFTHE COUNCIL AGENDA CITY OF LYNWOOD ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON FEBRUARY 7, 2006 COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 500PM LETIClA VASQUEZ MAYOR CITY CLER~q OFFICE FEB 0 g 2006 REVEREND ALFREDDIE JOHNSON, JR MAYOR PRO-TEM FERNANDO PEDROZA COUNCILMEMBER LOUIS BYRD COUNCILMEMBER MARIA TERESA SANTILLAN COUNCILMEMBER CITY MANAGER N ENRIQUE MARTINEZ CITY ATTORNEY J ARNOLDO BELTRAN CITY CLERK ANDREA L HOOPER OPENING CEREMONIES CALL TO ORDER 2 CERTIFICATION OF AGENDA POSTING BY CITY CLERK 3 ROLL CALL OF COUNCIL MEMBERS Lou,s Byrd Reverend Alfredd~e Johnson, Jr Fernando Pedroza Maria T Santdlan Lehc~a Vasquez CITY TREASURER IRIS PYGATT PLEDGE OF ALLEGIANCE INVOCATION COUNCIL RECESS TO LYNWOOD INFORMATION INC LYNWOOD PUBLIC FINANCE AUTHORITY LYNWOOD REDEVELOPMENT AGENCY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN {TEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M Brown Act, Government Code Section 54954 2 (a)) CONSENTCALENDAR AIl matters I~sted under the Consent Calendar wdl be acted upon by one mobon affirming the acbon recommended on the agenda There wdl be no separate discussion on these items pnor to vobng unless members of the Councd or staff request specific ~tems to be removed from the Consent Calendar for separate acbon 7 MINUTES OF PREVIOUS MEETINGS Regular Meebng - January 3, 2006 8 9 APPROVAL OF THE WARRANT REGISTER Comments City of Lynwood warrant register dated February 7, 2006 for FY 2005-2006 Recommendabon Staff recommends that the City Councd approve the warrant register ACCEPTANCE OF STATE STREET (FROM SOUTHERLY CITY LIMITS TO LYNWOOD ROAD) PROJECT NO 05-5213, FEDERAL PROJECT NO 07-LA-O-LYN-STPL 5250 (oo5) Comments On May 3, 2005, the City Councd awarded a contract to All American Asphalt in the amount of $743,700 for State St/Santa Fe Ave, (from Southerly City L~mlts to Lynwood Rd ) Street Improvement Project, Project No 05-5213, Federal Project No 07-LA-0-LYN STPL (005) The work has been completed m accordance with project specifications Recommendabon Staff recommends that the City Councd adopt the attached resoluhon entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE STATE STREET/SANTA FE AVENUE (FROM SOUTHERLY CITY LIMITS TO LYNWOOD ROAD), STREET IMPROVEMENT PROJECT, PROJECT NO 05-5213, FEDERAL PROJECT NO 07-LA-0-LYN-STPL 5250 (005), AS BEING COMPLETE" 2 10 11 12 SETTING THE CITY OF LYNWOOD'S EMPLOYER'S HEALTH INSURANCE CONTRIBUTIONS UNDER THE PUBLIC EMPLOYEE'S MEDICAL AND HOSPITAL CARE ACT Comments The purpose of this Item ~s to have the City Council adopt a resolution fixing the C~ty's medical contnbubon for all active and retired employees for the 2006 calendar year Recommendation Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SE%I-lNG THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT" REQUEST FOR PROPOSALS FOR TEMPORARY EMPLOYMENT AGENCY SERVICES Comments The C~ty of Lynwood pnmanly uses two (2) temporary agencies (Apple One and M*tchell) when hll~ng staffing shortages due to vacancies, extended leave of absences, jury duty, or extra work On December 20, 2005, the C~ty adopted a new Purchasing ordinance that requires the City to have a contract with any agency that prowdes services for over $15,000 However, before a contract can be awarded, the Purchasing ordinance also requires that the City follows the ofhclal bidding process Recommendabon Staff recommends that the City Council adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT A REQUEST FOR PROPOSALS TO OBTAIN TEMPORARY SERVICES" REQUEST FOR PROPOSALS--BUILDING INSPECTIONS AND PLAN CHECK SERVICES Comments The purpose of th~s item ~s for the C~ty Councd to authorize staff to solicit Requests for Proposals to provide budding plan check and inspection services to assist the Development Services Department, Budding & Safety Dlws~on Recommendation Staff recommends that the City Councd adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR BUILDING INSPECTIONS AND PLAN CHECK SERVICES FOR THE DEVELOPMENT SERVICES DEPARTMENT, BUILDING DIVISION" 13 ACCEPTANCE OF LYNWOOD PARK PLAYGROUND CONSTRUCTION PROJECT, PROJECT NO 05-5310 14 15 Comments On October 18, 2005, the C~ty Council awarded a contract to Ortco, loc, for the Lynwood Park Playground Construcbon Project, Project No 05-5310 All construcbon work on the project has been completed The project ~s ready for acceptance Recommendation Staff recommends that the C~ty Councd adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE LYNWOOD PARK PLAYGROUND CONSTRUCTION PROJECT, PROJECT NO 05-5310, AS BEING COMPLETE" PROPOSED RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO GIVE NOTICE OF HEARING ON ADOPTION OF RESOLUTION OF NECESSITY TO PROPERTY OWNERS LOCATED IN HAM PARK REPLACEMENT PROJECT AREA Comments The C~ty Council of the C~ty of Lynwood has previously approved the Enwronmental Impact Report and the Project relocating the onDnal John Ham Memoeal Park to the area ~denbf~ed as the Ham Park Replacement Project Area Recommendation Staff recommends that the City Council adopt the attached resoluhon btled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER OR DESIGNEE TO GIVE NOTICE OF HEARING ON ADOPTION OF THE RESOLUTION OF NECESSITY, PURSUANT TO CALIFORNIA CODE OF CIVIL PROCEDURE SECTION 1245 235, TO PROPERTY OWNERS LOCATED IN THE HAM PARK REPLACEMENT PROJECT AREA IN THE CITY OF LYNWOOD, CALIFORNIA, BY MArL OR PERSONAL SERVICE" MUNICIPAL CODE AMENDMENT NO 2006-01 MERGER OF PARCELS BY CERTIFICATE OF COMPLIANCE Comments The purpose of th~s ~tem ~s for the C~ty Councd to consider adopting a resolubon of ~ntent to amend the merger of parcel ordinance m Lynwood Mumc~pal Code Secbon 24-4 Recommendation Staff recommends that the C~ty Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD CONFIRMING THE INTENT TO AMEND THE MERGER OF PARCELS ORDINANCE FOR THE CITY OF LYNWOOD SET FORTH IN LYNWOOD MUNICIPAL CODE SECTION 24-4" 16 COMPTON COLLEGE ACCREDITATION 17 Comments The purpose of this ~tem ~s to have the C~ty Council adopt a resolubon supporting the continued accredltabon of Compton Community College Currently, 10% of Lynwood residents are enrolled at the mshtutlon Recommendation Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY OF LYNWOOD REQUESTING THE WESTERN ASSOCIATION OF SCHOOLS AND COLLEGES (WASC) VIA THEIR ACCREDITING COMMISSION FOR COMMUNITY AND JUNIOR COLLEGES (ACCJC) TO EXTEND COMPTON COMMUNITY COLLEGE'S ACCREDITATION THROUGH JUNE 30, 2007" DISCUSSION ITEMS FY 2005-06 MiD-YEAR BUDGET AMENDMENTS Comments The purpose of this item ~s to request C~ty Council approval of amendments to the FY 2005-06 budget for the C~ty of Lynwood, based on the analys~s of key revenues and expenditures and the forecast of needs through the year-end The recommended budget amendments include organ~zahonal changes, C~tyw~de technology enhancements, vehicle purchases, and other changes Recommendation Staff recommends that the C~ty Councd approve the proposed amendments to the FY 2005-06 budget o4 the C~ty of Lynwood, by approvln9 the reso~ubon btled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE FISCAL YEAR 2005-2006 BUDGET, CREATING A NEW DEPARTMENT OF QUALITY OF LIFE SERVICES, CHANGING THE NAME OF THE DEPARTMENT OF ENVIRONMENTAL SERVICES TO THE DEPARTMENT OF PUBLIC WORKS, AUTHORIZING THE CITY MANAGER TO DESIGNATE EITHER THE PUBLIC WORKS DIRECTOR OR ASSISTANT PUBLIC WORKS DIRECTOR AS THE CITY ENGINEER, CREATING TWO (2) NEW DIVISIONS IN THE FINANCE AND ADMINISTRATION DEPARTMENT PURCHASING SERVICES AND INTERNAL CONTROL AND ANALYSIS, AND AMENDING THE MANAGEMENT AND GENERAL EMPLOYEES SALARY SCHEDULES BY ADDING, DELETING AND/OR TRANSFERRING SPECIFIED CLASSIFICATIONS AND POSITIONS" 18 LEGAL SERVICES FOR THE CITY OF LYNWOOD AND THE LYNWOOD REDEVELOPMENT AGENCY 19 Comments The ~)urpose of this item is to seek dlrecbon from the Lynwood City Councd and the Lynwood Redevelopment Agency (LRA) Board of Directors on the terms of the contractual engagements w~th the C~ty Attorney and the LRA Counsel The City Councd and the LRA Board are presented with fixed-amount contractual options, based on staff's analysis of the current spending and the future need, and the review of other cities' legal engagements Recommendation Staff recommends that the City Council and the LRA Board of D~rectors review the proposed options for fixed-amount contractual engagements with the City Attorney and the LRA Counsel, and provide d*rect~on RECORDS MANAGEMENT POLICY AND RECORDS RETENTION SCHEDULE Comments Senate Bill 742 approved by the State of Cahfornla required the Secretary of State to establish, pubhsh, update and maintain on a permanent bas~s guidelines for local government records retention Sound records management programs developed by many agencies are designed to apply efficient and economical management methods to the creation, utdlzabon, maintenance, retenbon, preservahon and d~sposal of records In order to provide for proper and efhclent management of the C~ty's bus,ness records, staff has drafted a policy ~n the form of a C~ty Council resolubon The resolubon ~ncludes the adopbon of a Records Retention Schedule Staff recommends that the C~ty Councd adopt the attached resolubon entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE CITY'S RECORDS MANAGEMENT POLICY AND RECORDS RETENTION SCHEDULE" 20 21 DISCUSSION ITEMS - CITY COUNCIL REQUESTS ADDENDUM TO BLACK HISTORY PROGRAM - FEBRUARY 2006 (AS REQUESTED BY MAYOR PRO TEM JOHNSON) Comments The purpose of th~s ~tem ~s to prowde C~ty Councd with the current slate of programs for the 2006 Black H~story Program · "Read to Celebrate" - February 21-22, 2006 · Semor/Youth F~lm Feshval - February 1 - February 28, 2006 · Sunday Afternoon Soulful Affair - February 26, 2006 -1 00 p m Mayor Pro Tem Johnson has requested add~honal acbwtles to be considered for ~ncluslon m the C~ty's program schedule to commemorate Black H~story Month Recommendation Staff recommends that the City Council rewew and consider the following options amending the Black History Month Program ~tmerary presented and approved at the regularly scheduled C~ty Councd meebng of January 3, 2006 Approve a professional carmval on Martin Luther Krug Jr Boulevard, Thursday, February 16 - Sunday, February 19, 2006 2 Approve the Jazz concert at Lynwood H~gh School Performing Arts Center on Saturday, March 4, 2006 necess~tabng the approval of an amended resoluhon appropnabng $15,000 from the unappropriated General Fund Balance 3 Approve the parbc~pahon m the Rosa Parks "Quiet Courage" Program necess~tabng the approval of an amended resoluhon appropnatmg $8,500 from the unappropnated General Fund Balance 4 Approve the implementabon of the "Lynwood Taste of Soul" outdoor feshval necessttahng the approval of an amended resolution appropnatmg $7,200 from the unappropnated General Fund Balance 5 Approval of the Jazz concert, the "Lynwood Taste of Soul" and the part~c~pahon m the "Quiet Courage" Program necessitating the adopbon of the attached resolution appropnabng $30,700 from the unappropnated General Fund Balance entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPRQPRIATION OF THIRTY THOUSAND SEVEN HUNDRED DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR THE 2006 BLACK HISTORY MONTH PROGRAM 6 Authonze staff to assess an admission fee to the Soulful Affair and jazz concert 7 Determine not to include the lazz conceal, the "Lynwood Taste of Soul" or the "Quint Courage" Program ~n the C~ty's Black History Month Programs PARENT U-TURN REQUEST FOR TRAVEL FUNDS (AS REQUESTED BY MAYOR VASQUEZ) Comments Parent U-Turn ~s an orgamzat~on made up of parents fn Lynwood and ~ts surrounding c~t~es They have requested that the C~ty pay the cost of three members of the orgamzatlon to travel to the Amencan Educahon Research Assoc~ahon (AERA) Annual Conference Recommendation Staff recommends that the City Council provide fudher d~rechon relahve to this matter 22 BUSINESS LICENSE DIVISION PROCEDURES (AS REQUESTED BY COUNCILMEMBER PEDROZA) Comments The purpose of th~s ~tem ,s for the C~ty Council to accept a brief presentabon from staff regarding an overwew of the hcens~ng process of business enbhes Recommendation Staff recommends that the C~ty Councd review the I~censmg procedures of business enhbes, prowde comments and d~rect staff accordingly 23 CROSSING GUARD NEEDS (AS REQUESTED BY MYOR VASQUEZ) Comments On January 31,2006, a pebbon was submitted to the C~ty from concerned parents whose children attend Cesar Chavez M~ddle School and Marshall Elementary School requesting additional crossing guards Recommendation Staff recommends that the C~ty Council prowde staff w~th d~recbon regarding the crossing guard needs for the C~ty CITY COUNCIL ORAL AND WRITTEN COMMUNICATION CITY COUNCIL MEMBER REPORTING ON MEETINGS ATTENDED (GOV CODE SECTION 53232.3 (D)) LETICIA VASQUEZ, MAYOR REVEREND ALFREDDIE JOHNSON, JR, MAYOR PRO-TEM LOUIS BYRD, COUNCILMEMBER FERNANDO PEDROZA, COUNCILMEMBER MARIA T SANTILLAN, COUNClLMEMBER CLOSED SESSION 24 A CLOSED SESSION ITEMS W~th respect to every ~tem of business to be d~scussed m closed session pursuant to Section 54957 PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE B C D W~th respect to every ~tem of bus~ness to be d~scussed m closed session pursuant to Secbon 54956 9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subd~ws~on (a) of section 54956 9 ) 1 Name of Case Bullebn D~splays v C~ty of Lynwood Case No BC340572 2 Name of Case Gad Black v C~ty of Lynwood Case No 070-04-00032 3 Name of Case Laverne Jackson and Jackson & Associates v C~ty of Lynwood Case No BC288237 4 Name of Case Thomas v C~ty of Lynwood Case No BC288238 W~th respect to every item of bus~ness to be d~scussed ~n closed session pursuant to Secbon 54956 6 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properhes See I~stmg of properties by Address and Assessor Parcel Numbers in Attachment "A" to th~s agenda C~ty Negotiator C~ty Councd, C~ty Manager, C~ty Attorney, Development Services D~rector and Universal F~eld Services, Inc Negotlatln9 See listing of properbes and property owners ("Seller" or "Seller's") in Attachment "A" to th~s agenda Under Negobatlon Price and terms of payment - Seeking authority to make offer to Seller's for acqulslbon of property and, where appropriate, value of ~mmovable fixtures and equipment, prows~on of appropriate relocahon benefits and compensation for potenbal loss of goodwill to part~es legally enhtled thereto With respect to every item of business to be discussed m closed session pursuant to Section 54956 9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to I~bgabon pursuant to subdlws~on (b) of Secbon 54956 9 Two (2) Cases 1 Possible Exposure to L~tlgatlon 2 Lynwood Chamber of Commerce E With respect to every ~tem of bus~ness to be d~scussed ~n closed session pursuant to Secbon 54956 95 LIABILITY CLAIMS Claimant Rafael Gonzalez Agency Cla~med Against C~ty of Lynwood ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON FEBRUARY 21, 2006 AT 5 00 P M IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA 10 CITY COUNCIL AGENDA ITEM February 7, 2006 CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR, PURSUANT TO GOVERNMENT CODE SECTION 54956.8 Properties: See hsbng of properties by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda. City Negotiators: City Council, City Manager, City Attorney, Development Services D~rector and Universal F~eld Services, Inc. Negotiating Parties: See hst~ng of properties and property owners ("Seller" or "Seller's") In Attachment "A" to th~s agenda. Under Negotiations: Price and terms of payment - Seeking authority to make offer to Seller's for acquisition of property and, where appropriate, value of ~mmovable fixtures and equipment, prows~on of appropriate relocation benefits and compensation for potential loss of goodwill to part~es legally entitled thereto. APN 6189-019-003 6189-019-058 O59 6189-019-007 008 6189-019-009, 010 6189-019-011 6189-019-012 6186-036-001 6186-036-029 6186-036-030 6186-036-006 6186-036-007 6186-036-008 ATTACHMENT "A' Conference with Real Property Negotiators Ham Park Replacement Project Commercial Properties City Council Meeting February 7, 2006 COMMERCIAL/MIXED USE PROPERTIES Owner Site Address Tacos Mex~cos Inc. 11800-11808 AtlantIc Avenue Bhagat, Narayan & Ran]an 11812 Atlantic Avenue Christ New Testament Baptist Church of L.A. Ornelas, Raul & Isabel 11836 Atlantic Avenue Trust/Ornelas Family Ornelas, Raul & Isabel Trust/Ornelas Famdy Patel, Nawn & Champa 12012 Atlantic Avenue NabulsL Wahd/Mohanned 12022 AUant~c Avenue Ch~n, Dawd & ]ack~e & 12100 Atlantic Avenue Chen, Becky Bhagab V~nodbha~ Trust 12108 Atlantic Avenue Ghagat, Wnodgha Trust 12120 Atlantic Avenue Ballard, W~lham Trust 12130 Atlantic Avenue ] L Flores DDS Inc 12134 Atlantic Avenue Ballard, Wdham & Kathenne12140 Atlantic Avenue 11820-11832Atlantic Avenue 12000-12006 Atlantic Avenue All'AC H M E NT "A' Page 2 6186-001-011 6186-001-007 6186-001-004, 005,006 6186-001-002 Alfaro, Froylan & 3orge Loera, 3ohn & Mary Vasquez, Leonel Mlchalak, M~chael 12001 Atlantic Avenue 12015Atlantic Avenue 12017-12031AtlanhcAvenue 12035 Atlantic Avenue 6189-019-900 6189-019-056, 057* 6189-019-013 6189-019-014 6189-019-015 6189-019-016 6189-019-017 6189-019-018 6189-019-019 6189-019-020 6189-019-021 6189-019-022 6189-019-025 6189-019-027 RESIDENTIAL/VACANT PROPERTIES Lynwood Redevelopment Agency Lynwood Redevelopment Agency Chalwn, Myron Z. Trustee Chavez, Luc~a Casas, ]esus& Patnc~a Membreno, ]ul~o & 3uana Contreras, Ram~ro & bwer Tostado, Ernesto & Adrian Mosqueda, Rogeho & Maria Gathn, S~gne Comta Trustee Cruz, Gufllerm~na Vasquez, Inez & Maria Cajero, Maria (Estate of) Agu~ar, Gaudenc~o & Amanhs NEC Atlantic Avenue & ]oseph~ne Street NWC 3oseph~ne Street & V~rg~ma Avenue 11801 Wrgm~a Avenue 11807 V~rgln~a Avenue 11815 Virg~ma Avenue 11819 Wrg~ma Avenue 11825 V~rg~ma Avenue 11833 V~rg~nla Avenue 11837 V~rg~ma Avenue 11845 V~rglnla Avenue 11851 Wrg~ma Avenue 11857 V~rgm~a Avenue 11867 V~rg~ma Avenue 11869 Virglma Avenue ATTACHMENT "A" Page 3 6189-019-030 6189-036-028 6189-036-027 6189-036-026 6189-036-025 6189-036-024 6189-036-023 6186-001-024 Quezada, Salvador Nabulsb Mohammed, et al ]ones, Sarah Zavala, Pedro & Rebecca Alvarez, Teofilo & Noem~ Cullens, Charles & ]oyce Prec~ado, Roberto & Imelda Chavez, Ascenc~on & Margarita 5121 Lav~n~a Avenue 5124 Lavmma Avenue 12111 Virginia Avenue 12115 Virginia Avenue 12121 Virginia Avenue 12127 V~rgmla Avenue 12205 V~rglnla Avenue 12011 Atlantmc Avenue AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY February 7, 2006 Honorable Mayor & Council Members N Ennque Martmez, City Ma,nj~g/er Andrea L Hooper, City Cle~ Albert Esplnoza, Deputy City Clerk SUBJECT Lynwood C~ty Councd M~nutes Recommendation: Staff recommends the City Council adopt the following Minutes · Regular Meeting, January 3, 2006 Background. N/A Fiscal Impact N/A Coordinated With N/A AGENDA ITEM /YNWOOD CITY COUNCIL REGULAR MEETING JANUARY 3, 2006 The City Council of the C~ty of Lynwood met ~n a Regular Meebng in the Councd Chambers, 11330 Bulbs Road on the above date at 5 10 p m Mayor Vasquez presiding Council Members Byrd, Johnson, Pedroza, Sanbllan, and Vasquez answered the roll call Also present were C~ty Manager Marbnez, C~ty Attorney Beltran, C~ty Clerk Hooper, and C~ty Treasurer Pygatt C~ty Clerk Hooper announced that the Agenda had been duly posted ~n accordance w~th the Brown Act PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) Irene Garc~a commented she ~s against ~tem #8 - REQUEST FOR PROPOSALS FOR TRANSPORTATION ENHANCEMENT AND REVITALIZATION On ~tem #10 - RESOLUTION RATIFYING THE DECLARATION OF DECEMBER 22, 2005 AND DECEMBER 29, 2005 AS CITY HOLIDAYS, Ms Garc~a beheves ~t's dlegal to adopt the Resolubon On ~tem #12- SPECIAL PERMIT REQUEST- FUTURA TAXI DROP OFF, Ms Garc~a supports the ~tem Sylvia Herron is against item #10 - RESOLUTION RATIFYING THE DECLARATION OF DECEMBER 22, 2005 AND DECEMBER 29, 2005 AS CITY HOLIDAYS She believes it is illegal to adopt the Resolution Jorge Morales requested the Council to vote NO on ~tem # 12- SPECIAL PERMIT REQUEST- FUTURA TAXI DROP OFF He believes it ~s ~n the best interest of the City to vote NO Marg~e Harper commented about the Black H~story Program She beheves there needs to be more d~alogue about the content of B~ack H~story Month Vanessa Lo~za requested the C~ty to approve her tax~ bus~ness license SalAlatorre requested the Councd to get the Agenda out on bme With respect to pubhc orals, Mr Alatorre beheves the 2 m~nutes public orals rule is not sufficient time to properly address the Councd Juan Soto requested the C~ty to approve h~s bus~ness license PUBLIC ORAL COMMUNICATIONS Alex Landeros commented the LRA attorney has not won one case on behalf of the C~ty He sa~d the LRA dunng a two yearbme span has spent over $630,000 on legal fees He rem~nded the Councd that ~t's the taxpayers who end up paying the bdl for attorney fees and requested the Councd to show restrain on expenditure of taxpayer's money Anthony Spotswlle pebboned the C~ty to cease the implementahon of s~dewalks ~n h~s street He sa~d the C~ty tore his lawn to build sidewalks and the C~ty did not give h~m advance notice Irene Garcla commented that grocery stores around the C~ty should do more to p~ck up their shopping cads She also commented on the need for rent control ~n the C~ty Elva Marron commented on the need to have more hghhng on Magnoha Street Jack Keen requested the Counc~lto flmsh building Los Amigos Park Enc Bryant commented he spent $25,000 on h~s lawn ~n Magnoha He sa~d the C~ty tore hts lawn to build s~dewalks and the C~ty d~d not g~ve h~m advance nohce Lorraine Reed requested the C~ty to purchase more wnes She commented on the need to have more hghhng on the Southslde of the 105 freeway Pearhne Calderon requested the C~ty to get the agendas out on hme She ~nqu~red when the C~ty ~s going to have C~ty Hall restrooms retrofitted to accommodate the elderly and disabled Hanan Islam inquired about the status to recruit a LRA D~rector Hanan commented that she has calculated a 600 % increase ~n LRA attorney fees over a two year period Ron Wdson, LRAAgency Counsel, commented that he has not lost any case for the Lynwood Redevelopment Agency Mr Wdson sa~d that all cases that have concluded under his care have been concluded successfully CONSENT CALENDAR All matters hsted under the Consent Calendar w~ll be acted upon by one mobon afhrm~ng the acbon recommended on the agenda There wdl be no separate d~scuss~on on these ~tems pnor to voting unless members of the Councd or staff request specific ~tems to be removed from the Consent Calendar for separate acbon Council Member Pedroza pulled ~tem #8 - REQUEST FOR PROPOSALS FOR TRANSPORTATION ENHANCEMENT AND REVITALIZATION Mayor Vasquez pulled ~tem #9 - LYNWOOD REDEVELOPMENT AGENCY ANNUAL FINANCIAL REPORT FOR FY 2004-2005, AND ITEM # 10- RESOLUTION RATIFYING THE DECLARATION OF DECEMBER 22, 2005 AND DECEMBER 29, 2005 AS CITY HOLIDAYS It was moved by Councd Member Sanbllan, seconded by Councd Member Pedroza, to approve the Resolubon Item #7 APPROVAL OF THE WARRANT REGISTER RESOLUTION NO 2006.001 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, VASQUEZ NONE NONE NONE PEDROZA, SANTILLAN, AND Item #8 REQUEST FOR PROPOSALS FOR TRANSPORTATION ENHANCEMENT AND REVITALIZATION Council Member Pedroza pulled this item for dlscusslor~ He wanted to know the status of the recruitment efforts of the D~rector of Redevelopment Agency Mr Pedroza beheves the Councd should not hire consultants for every City project After d~scuss~on, ~t was moved by Council Member Byrd, seconded by Mayor Pro Tem Johnson, to adopt the Resolution RESOLUTION NO. 2006 002 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR A CONSULTING FIRM TO ADDRESS TRANSPORTATION AND COMMUNITY ECONOMIC DEVELOPMENT IN THE TRANSIT AREA ON LONG BEACH BOULEVARD ROLLCALL AYES COUNCIL MEMBERSBYRD, JOHNSON, VASQUEZ NOES NONE ABSTAIN NONE , ABSENT NONE PEDROZA, SANTILLAN, AND Item #9 LYNWOOD REDEVELOPMENT AGENCY ANNUAL FINANCIAL REPORT FOR FY 2004-2005 Mayor Vasquez pulled this item for discussion The Mayor asked staff to make a brief presentation on the ~tem After d~scuss~on, ~t was moved by Council Member Pedroza, seconded by Councd Member Sanbllan, to receive & file the Annual F~nanc~al Report for F~scal Year 2004- 2005 ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSJOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE BYRD Item #10 RESOLUTION RATIFYING THE DECLARATION OF DECEMBER 22, 2005 AND DECEMBER 29, 2005 AS CITY HOLIDAYS Mayor Vasquez pulled th~s ~tem for discussion The Mayor expressed her apprec~abon to staff for their hard work through out the year She sa~d that staff deserved the two extra days that were g~ven to them dunng the Holiday Season After discussion, It was moved by Council Member Pedroza, seconded by Council Member Byrd, to rabfy the Resolubon RESOLUTION NO 2006 003 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SUPERSEDING PRIOR ACTIONS RELATIVE TO THE OBSERVANCE OF DECEMBER 22, 2005 AND DECEMBER 29, 2005 AS HOLIDAYS IN THE CITY CALENDAR, VALIDATING ALL PRIOR ACTIONS CONCERNING THE SAME AND RATIFYING INFORMALLY DECLARED COUNCIL INTENTIONS RELATIVE TO THE OBSERVANCE OF THE ADDITIONAL DAYS OF CLOSURE OF CITY HALL ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE DISCUSSIONITEMS Item #11 MAYORAL APPOINTMENTS FOR VARIOUS MUNICIPAL ORGANIZATIONS AND COMMITTEES It was moved by Councd Member Byrd, seconded by Councd Member Pedroza, to accept the Mayoral appointments to various mumc~pal orgamzabons and committees as follows Name Deleqate Cahforma Contract Cibes Assoc~abon Santdlan C~ty Selecbon Committee Vasquez County Samtabon D~stnct Byrd Gateway Cities Councd of Government Pedroza Greater LA Vector Control D~stnct Santdlan Hub C~bes Consorbum Johnson Independent C~bes Assoc~abon Sanbllan Independent C~tles Lease F~nance Authonty Byrd Independent C~tles R~sk Management Authonty Pedroza League of Cahforma C~bes Byrd Lynwood Chamber of Commerce Vasquez Lynwood Unified Supenntendent's Adwsory Board Johnson Nabonal League of C~t~es Vasquez Southern Cahforma Assoc~abon of Governments Byrd Alternate Vasquez Johnson Vasquez Byrd Vasquez Santdlan Pedroza Pedroza Johnson Vasquez Johnson Vasquez Johnson Vasquez ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #12 SPECIAL PERMIT REQUEST- FUTURA TAXI DROP OFF After discussion, it was moved by Councd Member Santdlan, seconded by Mayor Pro Tem Johnson, to deny the Special Permit ROLL CALL AYES NOES ABSTAIN ABSENT COUNCILMEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #13 WHITE PAPER ISSUES, POLICY BUDGET AND STRATEGIC PLAN Lorry Hempe gave a presentabon on White Paper Issues for the C~ty Mayor Vasquez requested a policy paper on Housing, which includes rent control, and housing needs It was agreed by the Councd to dtscuss m detad the pr~onbes of the Council during the goal setting meebng scheduled for Monday, January 23rd and 24th, 2006 Item #14 INVENTORY OF THE CITY OF LYNWOOD'S CONSULTANT AND TEMPORARY AGENCY SERVICES, AND CONSIDERATIONS FOR BRINGING WORK IN-HOUSE After d~scusslon, it was moved by Mayor Vasquez, seconded by Council Member Santdlan, to approve opbon b) Opbon b) Consider bnng~ng certain types of contracted services ~n-house dunng budget heanngs ROLL CALL AYES NOES ABSTAIN ABSENT COUNCILMEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE DISCUSSION ITEMS - CITY COUNCIL REQUESTS Item #15 CITY COUNCIL SUBCOMMITTEES (AS REQUESTED BY MAYOR VASQUEZ) It was moved by Council Member Byrd, seconded by Councd Member Santdlan, to accept the Mayoral subcommittee appointments as follows Name Audit, Budget and Finance Leg~slat,ve Pubhc Infrastructure & Capital Projects Public Safety Recreabon/Arts & Social Betterment Redevelopment & Housing Early Chddcare Development Deleqate Alternate Pedroza Vasquez Vasquez Johnson Pedroza Byrd Santlllan Vasquez Johnson Byrd Sanbllan Johnson Byrd/Pedroza Johnson ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #16 HISTORICAL, FY 2002~2003 - 2005~2006, REVIEW OF PAYMENTS FOR CITYWIDE LEGAL FEES Mayor Vasquez requested the right to have any member of the Council audit the legal fees submitted for C~ty payment When requested, Counsel to prowde ~temlzed hst of services rendered After d~scusslon, ~t was moved by Mayor Vasquez, seconded by Councd Member Sanbllan, to d~rect City Manager to negotiate legal fees w~th the C~ty Attorneys The C~ty Manager ~s to bnng back agenda ~tem w~th proposed negobated fees ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSJOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE BYRD SUBSEQUENTNEEDITEM Item #16 A) APPLICATION FOR SPECIAL PERMIT It was moved by. Councd Member Santdlan, seconded by Council Member Pedroza, to add th~s subsequent need ~tem to the agenda ROLL CALL AYES COUNCIL MEMBERSJOHNSON, VASQUEZ NOES NONE ABSTAIN NONE ABSENT BYRD PEDROZA, SANTILLAN, AND It was recommended by staff to place th~s subsequent need item on the C~ty Council agenda for the following reasons 1) The request and back-up Informabon was received after the postln9 of the C~ty Council a§enda for Tuesday January 3, 2006 2) The request ~s to conduct an acbwty durln9 the weekend ~mmedrately prior to the next regularly scheduled C~ty Council Meebng After discussion, it was moved by Mayor Pro Tem Johnson, seconded by Councd Member Pedroza, to approve the apphcabon for special permit for Leonardo Meza, based on the following cond~bons 1) The apphcant must agree to meet the City of Lynwood permit requirements 2) The apphcant must agree to meet all requirements set forth by the F~re Departments 3) The apphcant must agree to provide the secunty requirements set forth by the Shenff Department 4) The applicant must agree to keep the no,se levels within those prescribed by the Lynwood Municipal Code ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSJOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE BYRD CITY COUNCIL ORAL AND WRITTEN COMMUNICATION Councd Member Sanbllan commented that the H~ghway Patrol was giving out c~tabons off the 710 freeway near MLK Blvd She also commented on the need to add the Mayor to the C~ty's s~gnature cards for check processing Councd Member Pedroza commented that Caltrans needs to clean up the 105 and 710 Freeways Mr Pedroza requested that all agenda back-up mater~al be available to the pubhc by Thursday afternoon Mayor Pro Tern Johnson commented that senior c~bzens should contact h~m ~f they have an ~ssue to be resolved and not try to bully him or Councd Members dunng pubhc orals On another ~ssue, he thanked the Assistant C~ty Manager/Finance for her thorough job ~n complebn9 the Audit Report ~ Mayor Vasquez commented that the agenda ~tem regarding attorney fees was brought to the Councd out of concern with the nsmg costs of the fees Item #17 A CLOSED SESSION City Attorney Beltran stated with respect to every item of business to be discussed in Closed Session Pursuant to Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATIORS Properties See hsbng of properhes by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda C~ty Negobator C~ty Councd, City Manager, C~ty Attorney, Development Services D~rector and Umversal F~eld Services, Inc Negobabng See hstmg of properties and property owners ("Seller" or "Seller's") ~n Attachment "A" to th~s agenda B C Under Negobabon Price and terms of payment - Seeking authonty to make offer to Seller's for acqu~s~bon of property and, where appropnate, value of ~mmovable fixtures and equipment, prows~on of appropnate relocabon benefits and compensabon for potential loss of goodwill to parties legally enbtled thereto W~th respect to every ~tem of business to be d~scussed ~n closed session pursuant to Secbon 54956 9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subd~ws~on (a) of secbon 54956 9 ) I Name of Case Bullebn D~splays v City of Lynwood Case No BC340572 With respect to every ~tem of bus~ness to be d~scussed ~n closed session pursuant to Sechon 54957 PUBLIC EMPLOYEE APPOINTMENT/DISCIPLINE/DISMISSAL/RELEASE C~ty Attorney Itwas moved by Council Member Pedroza, seconded by Mayor Pro Tam Johnson, and carried to recess to Closed Session at 9'45 p.m. Council reconvened at 11.42 p.m. City Attorney Beltran stated that Council met on the aforementioned matters and stated Council Member Byrd was not present during closed session. A CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properhes C~ty Negobator Negobabng Under Negot~abon See hstlng of properbes by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda C~ty Councd, C~ty Manager, C~ty Attorney, Development Services Director and Universal Field Sen/ices, Inc See hsbng of properties and property owners ("Seller" or "Seller's") in Attachment "A" to th~s agenda Price and terms of payment - Seeking authonty to make offer to Seller's for acqu~s~bon of property and, where appropriate, value of ~mmovable fixtures and equipment, provision of appropriate relocabon benefits and compensabon for potenbal loss of goodwill to parbes legally enbtled thereto This item was not addressed. It was discussed as part of the LPFA Closed Session. B W~th respect to every ~tem of bus~ness to be d~scussed in closed session pursuant to Section 54956 9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subd~wslon (a) of section 54956 9 ) I Name of Case Bulletin D~splays v C~ty of Lynwood Case No BC340572 After presentation by Counsel, no action was taken. C W~th respect to every ~tem of bustness to be d~scussed ~n closed session pursuant to Secbon 54957 PUBLIC EMPLOYEE APPOINTMENT/DISCIPLINE/DISMISSAL/RELEASE City Attorney Item was not addressed. ADJOURNMENT Having no further discussion, ~t was moved by Council Member Sanbllan, seconded by Councd Member Pedroza, and camed to adjourn the regular Lynwood C~ty Council meeting at 11 50 p m Lebcla Vasquez, Mayor Andrea L Hooper, C~ty Clerk DATE TO APPROVED BY PREPARED BY SUBJECT AGENDA STAFF REPORT February 7, 2006 Honorable Mayor & City Council Me,~b~,/~ //'~/¢ / N Ennque Mart,nez, City Manag¢/f(/-/~'/ ' Mananna Marysheva, Assistant C~ty Manager-F~nance,~' Tamu Ledbetter, Accounbng Technlc~ar~.,~', Approval of the Warrant Register Recommendation: Staff respectfully recommends that the Lynwood warrant register City Council approve the ..................... Attached Warrant Register dated February 7, 2006 .................. AGENDA FrEM oooo~oooooOoo~ O00O oooooooooo ~o~oo~oo~ooo ~~oooo~oo6oolooooooo ~ °~°° ?o ~ooooooooooo oooo o9ooooo0ooooo o&ooooo~oo&o~ ~v~v ~o0oo~ -I ' I oooooooooooooooooooo ooooo~ooooooooooo 00~00000000000000~00000 00000 O0 oo oooo oo~o~?? ooooo~ ooo oo, ooooo ~ oo~ooo o oooo 1~ ,4 " I AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY SUBJECT February 7, 2006 The Honorable Mayor and Members of the C~ty Council Paul Nguyen, Intenm Director of Enwronmental Services ~j Elias Salkaly, P E, Capital Improvement Projects Manager Acceptance of State Street (From Southerly C~t¥ L~m~ts to Lynwood Road) Project No 05-5213 Federal Project No 07-LA-0-LYN-STPL 5250 (005) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE STATE STREET / SANTA FE AVENUE (FROM SOUTHERLY CITY LIMITS TO LYNWOOD ROAD), STREET IMPROVEMENT PROJECT, PROJECT NO 05-5213, FEDERAL PROJECT NO 07-LA-0-LYN-STPL 5250 (005), AS BEING COMPLETE" Backqround: On May 3, 2005, the C~ty Council awarded a contract to All American Asphalt the amount of $743,700 for State St / Santa Fe Ave, (From Southerly C~ty L~mlts to Lynwood Rd ) Street Improvement Project, Project No 05-5213, Federal Project No 07-LA-0-LYN STPL 5250 (005) This project is funded w~th the Federal Surface Transportabon Program (STP) funds The project encompassed roadway widening, removal and reconstrucbon of damaged curbs and gutters, dnveway approaches, s~dewalks, wheelchair ramps, cross gutters, gnndmg and overlay of asphalt pavement Discussion and Analysis: The project started on June 27, 2005 and all construction, ~ncludmg all punch hst ~tems was completed on December 15, 2005 Staff conducted the final AGENDA ITEM ~nspecbon on January 13, 2006 and found that all work is complete ~n accordance w~th the project plans and specifications The final cost of the project ~s $594,669 60 Fiscal Impact: The final project cost of $594,669 60 ~s w~thln the original project budget The unused STP funds will be de-obligated and used on other projects Coordination With: C~ty Clerk's Off~ce, Rnance Department and C~ty Attorney's Office RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE STATE STREET/SANTA FE AVENUE (FROM SOUTHERLY CITY lIMITS TO LYNWOOD ROAD), STREET IMPROVEMENT PROJECT, PROJECT NO. 05-5213, FEDERAL PROJECT NO. 07-LA-0-LYN - STPL 5250 (005), AS BEING COMPLETE WHEREAS, on May 3, 2005, the C~ty Council awarded a contract to All American Asphalt, and WHEREAS, the project started on June 27, 2005 and all construcbon work was completed on December 15, 2005, and WHEREAS, staff conducted the final ~nspecbon on January 13, 2006 and found that all work ~s complete ]n accordance w~th the project plans and spec~flcabons, and WHEREAS, the final payable construcbon cost ~s $594,669 60 NOW, THEREFORE, the Lynwood City Councd DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE as follows Section 1 That the Lynwood City Council accepts the State St/Santa Fe Ave, (From Southerly C~ty Limits to Lynwood Rd ), Street Improvement Project, Project No 05-5213, Federal Project No 07-LA-0-LYN-STPL 5250 (005), as being complete and ~n accordance w~th contract documents Section 2. Th~s resolubon shall go ~nto effect ~mmed~ately upon ~ts adopbon PASSED, APPROVED and ADOPTED th~s 7TH day of February 2006. ATTEST Let~c~a Vasquez, Mayor C~ty of Lynwood Andrea L Hooper, C~ty Clerk N Ennque Marbnez, C~ty Manager City of Lynwood C~ty of Lynwood APPROVED AS TO FORM: APPROVED AS TO CONTENT C~ty Attorney, C~ty of Lynwood Paul Nguyen, Intenm D~rector of Enwronmental Services, City of Lynwood STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the C~ty of Lynwood, do hereby cerbfy that the above and fore9o~n9 resolubon was duly adopted by the City Council of the C~ty of Lynwood at a regular meeting held ~n the C~ty Hall of said City on the day of AYES NOES ABSENT ,2006, and passed by the following vote City Clerk, City of Lynwood STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, the undersigned C~ty Clerk of the C~ty of Lynwood, and Clerk of the C~ty Council of sa~d C~ty, do hereby cerbfy that the above and forgoing ~s a full, true and correct copy of Resolution No on file in my office and that said resolution was adopted on the date and by the vote therein stated Dated th~s day of ., 2006 City Clerk, City of Lynwood AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY February 7, 2006 Honorable Mayor& City Council N Enr,que Mart,nez, C,ty Manager,g///~.~'/,/ Mananna Marysheva, Assistant City Manager-Finance Director of Human Resources Sandra Rocha, SUBJECT SETTING THE CITY OF LYNWOOD'S EMPLOYER'S HEALTH INSURANCE CONTRIBUTIONS UNDER THE PUBLIC EMPLOYEE'S MEDICAL AND HOSPITAL CARE ACT Recommendation Staff recommends that the City Council adopt the attached resoluhon entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT" Background The C~ty entered into an agreement w~th the Cahforma Pubhc Employees' Retirement System (CalPERS) for health benefits effective October 1, 1988 The City Council adopted Resolution 88-147 on August 2, 1988 estabhshlng the C~ty's contnbuhon for active employees and the C~ty's contnbuhon for retirees at different amounts The current Memorandum of Understanding between the C~ty and each employee group agreed to amend the contract w~th PERS to prowde for panty on medical premiums for rehrees from the bargaining unit w~th those of active employees effective August 1, 1993 D~scuss~on & Analysis: The Memoranda of Understanding between the City and the General and Management Employee Groups for FY 04-06 estabhshes the famdy premium rate for Kaiser listed for the Southern California Region coverage as the level of the City's contribution toward any PERS Health Insurance Plan selected by eligible employees Government Code Section 11857 requires the City's adoption of a Resolution annually estabhshmg the current City contnbuhon for active employees AGENDA ITEM Fiscal Impact: The CatPERS Board of Administration approved the health plan premiums and benefits structure for the 2006 contract year as follows The basic plan premiums increased an average of 8 7 percent, Preferred Provider Organlzabon (PPO) basic plan premiums increased an average of 9 5 percent The fiscal ~mpact to the City of Lynwood from this increase will be an additional annual cost of $62,400 for all active and rebred employees, for the 2006 calendar year This increase has not been budgeted, and will need to be absorbed within the existing FY 2005-06 budget Additional funding will be requested in the FY 2006-07 budget Coordinated With. Finance and Administration Department City Manager's Office City Attorney's Office RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD SETTING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT WHEREAS, Government Code Section 22825 6 provides that a local agency contract.:g under the Pubhc Employees' Medical and Hospital Care Act shall fix the amount of the employer's contnbukon at an amount not less than the amount required under Section 22825 of the act, and WHEREAS, City of Lynwood, hereinafter referred to as Public Agency ~s local agency contracting under the Act NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, determine, order and resolve as follows Section 1 That the employer's contribution for each employee or annuitant shall be in the amount necessary to pay the full cost of his/her enrollment, ~nclud~ng the enrollment of family members, ~n a health benefits plan up to a maximum of Code Bar.qa~mng Umt Contnbukon per Month 01 02 03 04 Lynwood Fireflghters' Association $400 00 Lynwood Management Group $833 43 Lynwood City Employees' Association $833 43 Lynwood C~ty Employees' Association/ Hourly $833 43 PASSED, APPROVED and ADOPTED this day of ,2006 ATTEST LETICIA VASQUEZ, MAYOR ANDREAL HOOPER, CITYCLERK N ENRIQUEMARTINEZ, CITY MANAGER APPROVED AS TO FORM CITY ATTORNEY DATE TO APPROVED BY FROM SUBJECT AGENDA STAFF REPORT February 7, 2006 Honorable Mayor & City Council Mel:Ti,bej'¢,~ /~-~ N Enr, que Mart, nez, C,ty Manage//~ Mananna Marysheva, Assistant City Manager-Fmanc(~./~'/ Sandra Rocha, D,rector of Human Resour~,e'~L/ Request for Proposals for Temporary Employment Agency Services Recommendation: Staff recommends that the City Council adopt the attached resolubon entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING CITY STAFF TO ISSUE A REQUEST FOR PROPOSALS SEEKING TEMPORARY EMPLOYMENT AGENCY SERVICES" Background: The C~ty of Lynwood pnmarlly uses two (2) temporary agencies (Apple One and M~tchell) when fdhng staffing shortages due to vacancies, extended leave of absence, jury duty, or extra work To ensure that the C~ty receives cost effecbve, competent services from Temporary Employment Agencies on terms advantageous to the C~ty, and to comply w~th the provisions of the C~ty's Purchasing Ordinance (Section 6-3 of the Lynwood Municipal Code), staff recommends that the C~ty Councd approve the ~ssuance of a Request for Proposals (RFP) for Temporary Employment Agency Services Discussion & Analysis: Efficient operation of the C~ty requires the C~ty from bme to bme h~re temporary personnel to cover for vacancies, leave of absence, or due to extra work To obtain the best quality of temporary staff at the lowest possible price, and to comply with the City's Purchasing ordinance, an RPF wdl be ~ssued to sohc~t the servmes of Temporary Employment Agencies to provide h~ghly qualified and experienced temporary replacements for City employees. Staff recommends estabhsh~ng contracts w~th two to three (2-3) Temporary Employment Agencies to prowde temporary services to the C~ty Staff suggests that contracts be for one or two year terms, w~th renewal opbons to be exercised AGENDA ITEM II at the d~screbon of the City Manager The successful Temporary Agency shall provide quahfled and competent temporary personnel, upon request by the City The C~ty expects to acquire temporary employees w~th skills and expertise in the following areas, although future needs may not be hmlted to these categones 1 Clencal/Adm~n~strabve 2 Laborers/Maintenance Workers 3 Seasonal Help 4 Miscellaneous Professionals, Techmc~ans and Paraprofessionals The City has special needs and requirements ~n relation to each category listed, and ~t is understood that a s~ngle Temporary Employment Agency may be unable to meet the C~ty's needs ~n each category Also, a s~ngle Temporary Employment Agency may not be able to fill all temporary staffing needs of the C~ty Therefore, entenng ~nto contracts w~th more than one agency ~s recommended The D~rector of Human Resources and a panel comprised of appropnate staff from various departments wdl evaluate the proposals based on the Temporary Employment Agency's experience, quahflcat~ons and cost effecbveness, and w~ll make award recommendations to the City Manager to present to the City Council for consideration The RFP will be sent to the following Temporary Employment Agencies and any other Temporary Agency who requests a copy Apple One 8601 E Florence Ave Downey, CA 90240 (562) 923-1264 Personnel Plus 12052 Imperial Hwy, Ste 200 Norwalk, CA 90650 (562) 929-9920 M~tchell Personnel 8615 W Florence Ave Downey, CA 90240 (562) 861-9716 Rally Staffing 8847 Imperial Hwy Downey, CA 90242 (562) 803-6195 Select Personnel Service 6026 Pacific Blvd. Hunbngton Park, CA 90255 (323) 587-7767 Remedy Intelligent Staffing 23545 S. Avalon Carson, CA 90745 (310) 233-2545 Act I Personnel Services 330 S Oak Street Los Angeles, CA 90071 (213) 623.6166 Employment Agency, Inc 14831 E Whltt~er Blvd, Ste 101 Wh~tber,, CA 90605 (562) 945-3085 American Assoc of F~nance & Accounbng 4601 Wlllsh~re Blvd Los Angeles, CA 90010 (323) 938-1713 Burnngton Staffing Services 3216 W Burbank Blvd Burbank, CA 91505 (818) 954-0054 Royal Staffing 3625 Thousand Oaks Blvd, Suite 245 West Lake Wllage, CA 91362 (805) 373-9909 Temp Depot Inc 4700 S Boyle Ave Vernon, CA 90058 (323) 581-8525 Staff Depot Inc 12741 Bellflower Blvd, Suite 280 Downey, CA 90242 (562) 868-3216 Hospitality Temp 3325 Wdlsh~re Blvd Ste 420 Los Angeles, CA 90010 (213) 251-5733 Accountants Executive Search 445 S F~gueroa St, Suite 2210 Los Angeles, CA 90071 (213) 689-4606 Parker Personnel Inc 5027 Gage Ave Bell, CA 90201 (323) 773-2447 Kelley Services 725 Town & Country Road, Suite 430 Orange, CA 92868 (714) 973-9706 Abigail Abbott Staffing Svcs 500 S Kraemer Blvd, Ste 305 Brea, CA 92821-6769 (714) 579-6700 Moreland and Associates, Inc 1201 Dove Street, SuIte 680 Newport Beach, CA 92660 Attn M~ndy Jacobs Affd~ated Temporary Help 4359 Florence Ave Bell, CA 90201 (323) 771-1383 Ampro Staffing 41 E Foothill Blvd, Suite 106 Arcadia, CA 91006 (626) 445-2098 Temp Unhm~ted 11306 E 183rd Street, Suite 301 Cerntos, CA 90703 (562) 860-3340 An RFP nobce w~ll also be published ~n the "Lynwood Press" newspaper and posted on the C~ty's webs~te A copy of the RFP ~s ~ncluded as Attachment "A" The following ~s the bmehne to ~ssue the RFP and select a consulbng firm Item Council Approval to ~ssue RFP RFP Published (webslte)/sent out RFP Published (newspaper) Proposals Due Proposals Evaluated by Staff C~ty Manager's Recommendation to C~ty Councd Anbc~pated Contract Execution Date Date February 7, 2006 February 9, 2006 February 16, 2006 March 9, 2006 March 13-20, 2006 Apnl 4, 2006 April 10, 2006 Fiscal Impact: The Temporary Agency contracts will be open-ended, w~th charges based on the temporary staff hourly rates and the overall hours ubhzed by the C~ty Each contract w~ll have a not-to-exceed ceiling that staff wdl determine based on the anticipated needs of the C~ty departments for the next one to two years The actual costs ~ncurred under each contract w~ll be charged to the departments uhhzlng the temporary staff, based upon the pre-approved funding allocabon Coordinated With C~ty Clerk's Office C~ty Manager's Office C~ty Attorney's Office RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING CITY STAFF TO ISSUE A REQUEST FOR PROPOSALS SEEKING TEMPORARY EMPLOYMENT AGENCY SERVICES WHEREAS, the C~ty of Lynwood desires to obtain the services of highly quahfled and experienced Temporary Employment Agencies to provide qualified and competent temporary personnel to the City upon request, and WHEREAS, the C~ty has an ongoing need for vanous categones of temporary employees, ~ncludmg but not hm~ted to Clencal/Adm[n~stratwe, Laborers/Maintenance Workers, Seasonal Help, and M~scellaneous Professionals, Technicians and Paraprofessionals, and WHEREAS, ~t ~s a common practice by cities to solicit proposals for services of th~s nature, and WHEREAS, the proposals received from Temporary Employment Agencies would allow C~ty staff to determine agencies that would provide the most professional, cost-effecbve and efficient temporary personnel services to the C~ty NOW, THEREFORE, the City Councd of the C~ty of Lynwood does hereby find, order, and resolve as follows Section 1 That staff be authonzed and d~rected to send out the Request for Proposals for Temporary Employment Agency Services attached hereto as Exhibit "A" Section 2 That th~s resolubon becomes effective immedlatety upon ~ts adopbon PASSED, APPROVED and ADOPTED th~s 2OO6 day of Lebc~a Vasquez, Mayor C~ty of Lynwood A'I-I'EST Andrea L Hooper, C~ty Clerk N Ennque Mart~nez, C~ty Manager APPROVED ASTO FORM 'APPROVED AS TO CONTENT J Arnoldo Beltran C~ty Attorney Mananna Marysheva Assistant C~ty ManagedF~nance Februaw 8,2006 REQUEST FOR PROPOSALS FOR TEMPORARY EMPLOYMENT AGENCY SERVICES The C~ty of Lynwood ~s soliciting proposals from interested, h~ghly quahfied, and experienced Temporary Employment Agencies to prowde qualified and competent temporary personnel, upon request by the C~ty The C~ty expects to require temporary ~nd~wduals w~th sk~lls and experbse ~n the follow~ng areas, although future needs may not be I~m~ted to these categories 1 Clencal/Adm~n~strabve 2 Laborers/Maintenance Workers 3 Seasonal Help 4 M~scellaneous Professionals, Technicians and Paraprofessionals The C~ty has special needs and requirements m relation to each category I~sted, and ~t ~s understood that a single Temporary Employment Agency may be unable to meet the C~ty's needs m each category Submtttmg Agencies are hereby adwsed that the C~ty may be selechng a Primary and one or two Alternate Agencies from among the quahfled responses to th~s RFP Temporary Employment Agencies should submit proposals for the prows~on of temporary employment services ONLY ~n those categones ~n which they are er~bre~y capable of meebng the C~ty's needs as specified ~n th~s RFP Respondents to th~s RFP shall submit completed proposals ~n a sealed envelope, clearly marked with "Bid for Temporary Employment Agency Services" and the name of the bidder on the exterior of the sealed envelope Five (5) cop~es of the proposal must be submitted by 5 00 p m on March 9, 2006, to the following address C~ty of Lynwood C~ty Clerk's Office 11330 Bull~s Road Lynwood, CA 90262 A Pre-Selecbon Conference wdl be held on February 22, 2006, at 5 00 p m ~n the Lynwood C~ty Hall's Conference Room All ~nterested parbes must attend, please RSVP at least 24 hours ~n advance by calhng (310) 603-0220, ext 216 If you have any questions about the RFP or the Pre-Select~on Conference, please submit your ~nqu~nes ~n wnbng, preferably wa e-mad to Sandra Rocha D~rector of Human Resources C~ty of Lynwood 11330 Bull~s Road Lynwood, CA 90262 (310) 603-0220, ext 216 (310) 639-5762'(fax) srochaC, lynwood ca us NOTICE INVITING BIDS FOR TEMPORARY SERVICES NOTICE IS HEREBY GIVEN that sealed proposals for Temporary Employment Agency Servtces w~ll be received by the City of Lynwood, 11330 Bulhs Road, Lynwood, California 90262, at the office of the C~ty Clerk until the hour of 5 00 p m on THURSDAY MARCH 9, 2006 Each b~d must be submitted ~n a sealed envelope, clearly marked with "B~d for Temporary Employment Agency Services" and the name of the b~dder on the exterior of the sealed envelope If the b~d ~s maded to the C~ty, the sealed envelope should be marked to indicate that it contains a sealed b~d Any b~d received after the scheduled closing time for the receipt of bids shall be returned to the b~dder unopened It shall be the sole responslbdlty of the b~dder to see that his/her bid ~s received on t~me according to the requirements The C~ty ~s not responsible for delays caused by the postal service The complete RFP ~s posted at www lynwood ca us To request an RFP to be mailed to you, please contact the City Clerk's Office at (310) 603-0220 extension 213 The C~ty of Lynwood reserves the nght to reject any or all b~ds and the r~ght to waive any techn~cahbes, ~nformahhes and ~rregulanbes, to accept all or part of th~s proposal, and to be the sole judge of the su~tabdlty of the proposals offered A Pre-Selection Conference w~ll be held on February 22, 2006, at 5 00 p m, in the Lynwood C~ty Hall's Conference Room All ~nterested parties must attend and RSVP at least 24 hours in advance by calling (310) 603-0220, ext 216 Dated February 8, 2006 ANDREA HOOPER, City Clerk C~ty of Lynwood PUBLISH TWICE REQUEST FOR PROPOSAL FOR TEMPORARY EMPLOYMENT AGENCY SERVICES C~ty of Lynwood C~ty Clerk's Office 11333 Bulhs Road Lynwood, California 90262 Due Date for Proposals March 9, 2006 by 5 00 p m CITY OF LYNWOOD Notice Requesting Proposals for Temporary Employment Agency Services The C~ty of Lynwood is requesbng sealed proposals for Temporary Employment Agency Services All proposals must be received by the Lynwood C~ty Clerk's Office, 11330 Bull~s Road, Lynwood, Cahforn~a 90262, no later than 5 00 p m on March 9, 2006 Proposals received after said bme wdl not be considered To guard against premature open~ng, each proposal shall be submitted to the City Clerk's Office ~n a sealed envelope plainly marked w~th the proposal btle, b~dder name, and time and date of the proposal opening A Pre-Selechon Conference wdl be held on February 22, 2006 at 5 00 p m in the Lynwood C~ty Hall Conference Room All interested parhes must attend, please RSVP at least 24 hours ~n advance by calling (310) 603-0220 ext 216 BACKGROUND The C~ty of Lynwood ~s a h~ghly d~verse community of approximately 72,000 residents located ~n the southern porbon of the Los Angeles County near the Orange County border The 4 9 square m~le bedroom commumty of 15,000 households ~s a community ~n transition and known as a "contract c~ty" Lynwood contracts w~th the County for public safety services and operation of the popular Lynwood L~brary In addition, C~ty Attorney serwces are prowded to the C~ty by a pnvate firm The C~ty of Lynwood has a Councd-Manager form of government w~th the C~ty Manager being appointed by the C~ty Council There are seven (7) departments w~th~n the C~ty of Lynwood The C~ty has an annual operabng budget of approximately $40 m~l~on PURPOSE The C~ty of Lynwood ("the C~ty") ~s seeking proposals from ~nterested, h~ghly quahfied, and experienced Temporary Employment Agencies (hereinafter referred to as "Agencies" or "Agency") to prowde quahfied and competent temporary personnel upon request by the C~ty The City expects to requIre temporary employees w~th sk~lls and expertise m the following areas, although future needs may not be hm~ted to these categones I Clencal/Adm~n~strabve 2 Laborers/Maintenance Workers 3 Seasonal Help 4 M~scellaneous Professionals, Technicians and Paraprofessionals The request for proposals does not obi,gate the C~ty to award a contract, and the C~ty reserves the right to cancel the solicitation ~f such cancellation ~s determined to be ~n the best ~nterests of the C~ty GENERAL SCOPE OF SERVICES REQUIRED The scope of services set forth ~n th~s RFP represents an outline of the services which the C~ty anticipates the successful Agency or Agencies wdl perform, and ~s presented for the pnmary purpose of allowing the C~ty to compare qualifications The precise scope of services to be ~ncorporated ~nto the Professional Servmes Agreement shall be negotiated between the C~ty and the successful Agency or AgencJes selected The C~ty's primary objecbve for th~s RFP ~s to obtain qual,fied and competent temporary employment personnel on a bmely bas~s The C~ty anbc~pates selecting a Primary and possible one or two Alternate Agencies from which services wdl be obtained Agencies must be able to agree to the following cond~hons a b C D E F G H Execuhon of a single or mulb-year contract to prowde temporary employment agency services to the C~ty Prowde quahfied, competent temporary personnel to the C~ty of Lynwood on a short notme Prowde temporary personnel to work the same hours as regular C~ty employees (i e, 7 00 a m to 6 00 p m, Monday through Thursday) The City of Lynwood works an alternate work schedule (4/10) Overtime compensation will be paid by the C~ty when temporary personnel exceed 40 hours per week Prowde temporary personnel meebng at least the minimum qual~ficabons for specified pos~bons as set forth ~n the apphcable job description(s) to be prowded to the Agency by the C~ty Temporary Agency will be informed of the specific duties or class title, length of assignment, and any specific sk~lls or abd~t~es required Prowde temporary personnel ehg~ble to work ~n the Un,ted States who possess the necessary documentation from the Imm~grahon and Naturahzat~on Service Maintain and provide the City with appropriated statistical repods as requested Forward quahfied resumes for rewew by the requesting C~ty department unless otherwise directed Compensation to the Temporary Agency shall consist of an agreed-upon hourly rate paid to the temporary agency, including the Agency's markup rate Temporary Agency shall submit weekly ~nvolces and apphcable timecards ~n a format to which both parties have agreed Payment shall be made within thirty (30) days of receipt of venfied hmecards and accurate invomes by the C~ty's F~nance Department PROPOSAL SUBMISSION REQUIREMENTS The Temporary Agency shall be responsible for prepanng an effective, clear, and concise proposal It is recommended that proposals contain the following ~nformahon A A cover letter ~ntroducmg the company and the ~nd~wdual who wdl be the pnmary contact person B On no more than one pnnted page, state your firm's understanding of the service to be performed and make a pos~bve commitment to prowde the service as indicated ~n th~s RFP C Specific quahficabons regarding expenence ~n prowdlng highly quahfy and competent temporary servmes, ~nclud~ng the names of chents s~mdar to the C~ty A reference hst should be attached to the proposal, w~th chent names, contact persons, and phone numbers D A statement which d~scloses any past, ongoing, or potenbal conflicts of ~nterest as a result of prowdlng the services for th~s project E A descr~pbon of the Agency's temporary personnel screemng process F The Agency's procedures ~n the event the C~ty dec~des not to retain temporary personnel after temporary placement G The Agency's proposed fee schedule for temporary personnel for the following classes 1 Clerical/Adm~n~strabve 2 Laborers/Maintenance Workers 3 Seasonal help 4 Professional/technical/paraprofessional H A descnpbon of the Agency's ~nvolc~ng policy A descnpbon of benefits offered to temporary personnel (e g vacation, holiday pay, and health insurance, etc) and when the benefits become effective J Possession by the Agency of a current, valid C~ty of Lynwood bus~ness hcense or submission of a Lynwood bus~ness hcense apphcat~on and fee prior to the time of contract award K Mandatory insurance requirements The City requires Commercial General L~ablllty insurance of not less than $1,000,000, Professional L~ablllty Insurance of not less than $1,000,000, surety bond m the amount of $50,000 and Workers Compensation Insurance as required by the State of Cahforn~a The C~ty reserves the nght to verify that these insurance requirements have been comphed w~th prior to entenng Into any contractual agreement w~th Agency Fadure to comply could result ~n non- award of the contract L The signature of an authorized ~nd~v~dual to b~nd the firm The proposal must be a firm offer for a s~xty-day penod M Submit one ong~nal and 5 (five) cop~es of proposals and one copy ~n M~crosoft Word on e~ther a 3%-tach floppy d~sk or CD OBLIGATIONS OF SELECTED AGENCIES The Temporary Agencies shall stnctly adhere to all state and federal laws w~th respect to d~scnmmabon ~n employment and shall not d~scnm~nate against any ~nd~wdual on the bas~s of race, color, rehg~on, gender, sexual onentabon, marital status, nabonal ong~n, age or d~sabd~ty Requests for temporary personnel wdl first be made to the C~ty's Pnmary Agency Depending upon the category and skdl level of the required personnel, the C~ty may (1) ask the Agency to provide resumes and other related ~nformabon from which the C~ty wdl select the appropnate individual(s), possibly after interviewing one or more candidates, or (2) ask the Agency to select and ~nd~v~dual w~th the appropnate skdls and expenence and arrange for that person to report to a designated work s~te on a specified date Ideally, the agency wdl designate a quahfied employee acceptable to the C~ty at least two (2) working days pnor to the date the temporary personnel ~s required to report to work Occasionally, however, the C~ty may have an urgent need due to some unforeseen emergency Should such emergency occur, the Agency shall designate a quahfied person acceptable to the C~ty w~th~n two (2) working hours pnor to the bme the temporary personnel ~s required to report to work Should the pnmary agency be unable to prowde acceptable temporary personnel ~n a bmely manner, the C~ty may cancel ~ts request w~th the Primary agency and submit the request to one of the C~ty's Alternate Agencies Each Agency shall carefully pre-screen all apphcants pnor to referral to the C~ty to assure that they possess all of the required skdls and abd~bes to perform the assigned tasks Should the C~ty determine that a temporary ~nd~wdual does not have the required skills and abilities and dtsm~sses that person w~thln the first four (4) hours of employment, the agency shall not charge the C~ty for that person's time Temporary personnel shall remain the Agency's employees and shall not receive C~ty benefits The Agency shall be responsible for all payroll w~thhold~ng requirements and shall provide any and all benefits required by law to each temporary person as well as conform to the prows~ons of the Imm~grabon Reform and Control Act of 1986 by verifying the employment ellg~bd~ty of each person referred to the C~ty Some pos~bons at the C~ty may require Agency employees to drive C~ty vehicles and/or their own personal vehicles ~n the performance of their dubes The Agency shall be responsible for seeing that Agency employees assigned to the 5 C~ty who wdl dnve C~ty vehicles ~n the performance of their dubes submit to and successfully pass a pre-employment five-year California Department of Motor Vehicles background check, drug test, and al~ ongoing tests required by law The Agency shall be responsible for seeing that Agency employees assigned to the C~ty who drive C~ty vehicles ~n the performance of their dubes have their dnwng records reviewed every s~x months through the Cahforn~a Department of Motor Vehicles (DMV) To accomphsh th~s, the agency must register w~th DMV to acquire a register code which allows the agency to recewe confldenhal ~nformahon about ~ts employees' dnwng records The Agency shall not~fy the C~ty's D~rector of Human Resources when any temporary personnel who dnves C~ty vehicles receive a hcense suspension The C~ty reserves the nght to change/end a temporary assignment based upon th~s ~nformahon The Agency shall be responsible for seeing that ~ts employees assigned to the C~ty who wdl superwse or work w~th or around chddren submit and successfully pass a fingerpnnt-based records search by the California Justice Department The Agency shall be responsible for commun~cabng ~ts benefits, t~mecards, and safety practices to the C~ty and to ~ts employees SELECTION PROCESS Each of the proposals received w~ll be evaluated for comphance w~th the requirements stated ~n th~s RFP Fadure to meet these requirements wdl be a cause for ehminabng the Agency from further cons~derabon The C~ty shall not be hable ~n any way for any cost ~ncurred by any Offer or or ~n the preparabon of ~ts proposal ~n response to this RFP, nor for obtaining any ~nsurance Cert~cate and/or Surety Bond The C~ty reserves the nght to reject any and all proposals, to waive any techn~caht~es, ~nformahbes and ~rregulant~es, to accept or reject all of part of this proposal, and to be the sole judge of the suitability of the proposals offered Evaluabon of the proposals wdl be made by the D~rector of Human Resources and a panel of appropnate staff from other C~ty departments In add~bon to evaluating wntten proposals, oral ~nterv~ews may be requested The eventual recommendabon wdl be made by the C~ty Manager, and the contract wdl be rewewed and approved by the C~ty Councd Proposals w~ll be evaluated generally on the following cntena, which ~s neither weighted nor pr~onbzed A Demonstrated understanding of the service requested B Prior experience in performing similar work C Quahficabons of the firm and assigned ~nd~wduals d D E G H I Personnel, s~ze of staff, management, training, quahflcat~ons, and/or , equipment Expenence, type of chents (government/commercial), community experience/knowledge Ability to work w~th C~ty staff ~n ~ts m~ss~on of prowd~ng qualified temporary personnel to C~ty departments (eg, fill~ng vacancy requests w~th outstanding temporary personnel quickly, resolwng ~ssues fa~dy and promptly, etc ) Fees charged schedule for vanous temporary needs Reference check conducted of each temporary personnel Any other criteria that w~ll best meet the goals of the C~ty of Lynwood PROPOSAL REVIEW AND AWARD SCHEDULE 1 RFP pubhshed and d~stnbuted a Pubhsh nobce on webs~te b Pubhsh nobce ~n newspaper 2 Conference w~th ~nterested part~es 3 Proposals due 4 Proposals rewewed and evaluated by staff 5 C~ty Manager submits recommendabons to C~ty Council 6 Councd approval of Contract 7 Contract Executed 02~09~06 O2~09~O6 02/16/06 02/22/06 03/09/06 03/13-20/06 04/04/06 04~05~06 04/10/06 SUPPLEMENTAL INFORMATION The C~ty reserves the right to reject any or all proposals The C~ty will not be hable for nor pay any costs recurred by responding Agencies relabng to the preparabon of proposals or the making of presentations Questions concerning th~s request for proposals should be in wnbng (e-ma~l preferred) and d~rected to Sandra Rocha Director of Human Resources 11330 Bulhs Rd Lynwood, Cahforn~a 90262 (310) 60343220, ext 216, (310) 639-5762 (fax) Monday through Thursday srocha@lynwood ca us Proposals must be received by the C~ty Clerk by 5 00 p m, March 9, 2006 The proposing firm must submit one original and five cop~es of ~ts proposal and one copy ~n M~crosoft Word on either a 3%-inch floppy disk or a CD in a sealed envelope to C~ty of Lynwood C~ty Clerk Off~ce 11330 Bull~s Road Lynwood, Cahforn~a 90262 AGENDA STAFF REPORT DATE: To: APPROVED BY: PREPARED BY: February 7, 2006 Honorable Mayor and City Councd..~b~/~/~ N Ennque Marhnez, C~ty Manag~¢'/'./~...~//. Grant Taylor, D~rector of DevelolSment Services Fehpe Ramos, Budding and Safety Manager SUBJECT: REQUEST FOR PROPOSAL BUILDINGINSPECTIONS AND PLAN CHECK SERVICES Recommendation- Staff recommends that the C~ty Councd adopt the attached resoluhon enhtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT REQUEST FOR PROPOSALS FOR BUILDING INSPECTIONS AND PLAN CHECK SERVICES FOR THE DEVELOPMENT SERVICES DEPARTMENT, BUILDING & SAFETY DIVISION" Background: The City of Lynwood has been using the serwces of Jose Melad and Associates for contract ~nspechons and plan check services since 1984 Discussion & Analys~s: In order to comply w~th the C~ty's new purchasing ordinance and assess the current prowder's fee structure, staff ~s proposing to send out a formal Request for Proposals Fiscal Impact: The fiscal ~mpact wdl be determrned after the proposals are evaluated Coordinated with: Development Services Department C~ty Manager's Ofhce C~ty Attorney F~nance Department Attachment. City Councd Resolution Request for Proposals AGENDA ITEM IZ RESOLUTION NO. A, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SOLICIT PROPOSALS FOR INSPECTIONS AND SERVICES FOR THE SERVICES DEPARTMENT, SAFETY DIVISION REQUEST FOR BUILDING PLAN CHECK DEVELOPMENT BUILDING & WHEREAS, the c~ty has been doing bus~ness w~th Jose Melad and Associates for professional budding ~nspect~ons and plan check services w~thout an updated contract, and WHEREAS, the C~ty's purchasing ordinance requires a formal RFP process for contracts over $15,000, and WHEREAS, the c~ty wdl sohc~t a request for proposal for professional budding ~nspechons and plan check services to ensure that this and other contracts are executed as required by the C~ty Ordinance NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AS FOLLOWS Secbon 1 The C~ty Councd of the C~ty of Lynwood authonzes staff to ~ssue a Request for Proposals for professional budding inspecbons and plan check services Secbon 2 Th~s Resolubon shall become effective ~mmed~ately upon ~ts adopbon PASSED, APPROVED, and ADOPTED this__ day of ,2006 ATTEST LETICIA VASQUEZ, Mayor C~ty of Lynwood ANDREA HOOPER, City Clerk N ENRIQUE MARTINEZ, C~ty Manager APPROVED AS TO CONTENT APPROVED AS TO FORM GRANT TAYLOR, D~rector J ARNOLDO BELTRAN, C~ty Attorney Development Services Department C~ty of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) I, the undersigned, C~ty Clerk for the C~ty of Lynwood, do hereby cerbfy that the foregoing Resolubon was passed and adopted by the C~ty Council of the C~ty of Lynwood at a regular meeting held on the __ day of ,2006 AYES NOES ABSENT ABSTAIN City Clerk, City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) I, the undersigned, C~ty Clerk of the C~ty of Lynwood, and Clerk of the C~ty Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolubon No on file in my office and that sa~d resolubon was adopted on the date and by the vote there~n stated Dated th~s day of ,2006 C~ty Clerk, City of Lynwood REQUEST FOR PROPOSALS TO PROVIDE PROFESSIONAL BUILDING INSPECTION AND PLAN CHECK SERVICES ON AN AS-NEEDED BASIS ANNUAL CONTRACT FOR THE CITY OF LYNWOOD'S BUILDING & SAFETY DIVISION Release Date. FEBRUARY 15, 2006 Submittal Deadhne MARCH 16, 2006 The RFP's shal( be sealed and submitted to the C~ty Clerk's Ofhce at Lynwood City Clerk 11330 Bulhs Road Lynwood, CA 90262 310) 603-0220, Ext 211 Attenbon Andrea Hooper EXHIBIT A SCOPE OF SERVICES GENERAL CONSULTANT shall provide budding and safety services as requested by the City Such services shall ~nclude enforcement of the CITY'S budding laws and codes Such enforcement shall include the duties set forth in the ordinance of the C~ty for the Building Official and, ~n the performance of such work, the officials and building inspectors of CONSULTANT shall have the powers, duhes and d~screhon of Budding Inspector of the CITY Under the Cahforma Building Code (CBC) Secbon 104 2 6, the Budding Official ~s d~rected to perform certain tasks as described ~n the UBC When acting ~n accordance w~th Secbon 104 2 6 the Building Ofhc~al ~s afforded certain protechon from habd~ty As CITY'S authorized representative, CONSULTANT shall be deemed to have the same right to protection from hab~hty to the maximum extent allowed by law Th~s secbon ~s not ~ntended and shall not operate to ~n any way ~ncrease CITY'S habd~ty or decrease ~ts lawful ~mmumty from hab~hty PLAN CHECKING CONSULTANT upon request of the CITY shall rewew plans prepared by or on behalf of an apphcant for comphance w~th the Budding laws of the CITY and State When sabshed that the plans comply the apphcable Building laws of the CITY and State, CONSULTANT shall approve plans and forward to C~ty for ~ssuance of permit BUILDING INSPECTOR CONSULTANT upon request of the CITY shall provide budding observation services dunng the course of construction to enforce comphance w~th the conditions of approval, prows~ons of the CITY'S Budding laws and the Code requirements set forth on the approved plans for which a permit was ~ssued In the performance of such duhes CONSULTANT shall observe each project at the completion of the various stages of construction for comphance w~th the appropnate CITY and State code PLAN TECHNICIAN CONSULTANT upon request of the CITY shall provide the services of a plan technician to cover the counter, answer phone calls and to ~ssue permits 5. IN-HOUSE PLAN CHECK CONSULTANT upon request of the CITY shall provide a plan checker to perform in- house plan check one day a week for half a day or on as needed bases 6. PLAN DELIVERy CONSULTANT upon request of the CITY shall provide transportation from h~s place of bus~ness to the C~ty of Lynwood for p~ck-up and dehvery of plans for the first check and all rechecks 7. TURN-AROUND TIME CONSULTANT upon request of the CITY shall return the plans to the c~ty for the first check ~n 30 days, re-submittals shall be returned to the city ~n two weeks The return time for an accelerated plan check shall be two weeks for the first check and two weeks for any re-submittals 8. PLAN CHECK FEES CONSULTANT upon request of the CITY shall do the calculabon, mvo~ctng, and bllhng method for Bu~ld~ng Plan check related fees, based on C~ty of Lynwood adopted fee schedule 9. PLAN CHECK RELATED MEETINGS CONSULATANT upon request of the CITY shall attend any required meetings, connected w~th the plan rewew or held ~nspecbon of the projects 10. CONSULTANT FEES CONSULTANT shall provide a schedule of proposed fees to prowde the services outhned above, expressed as a pementage of the C~ty's collected plan check fee Schedule of proposed fees to provide Plan Rewew, Building Official/Inspectors Services and Plan Technician on an hourly bas~s LEGAL RESPONSIBILITIES All proposals must be submitted, filed, made, and executed ~n accordance w~th State and Federal Laws relabng to proposals for contracts of th~s nature whether the same are expressly referred to here~n or not Any person subm~thng a proposal shall by such action thereby agree to each and all of the terms, cond~bons, provision, and requirements set forth, contemplated, and referred to ~n the scope of work and to full comphance therewith 3 CERTIFICATE OF LIABILITY INSURANCE CONSULTAN shall provide the CITY w~th a cerbflcate of hab~hty of insurance WITHDRALOFPROPOSAL A proposal submitted m advance of the submission deadhne maybe w~thdrawn bya written request signed by the proposer Such requests must be dehvered to the Building Ofhc~al pnor to the submission deadhne date The w~thdrawal of a proposal w~ll not prejudice the nght of the proposer to submit a new proposal, prowd~ng there ~s brae to do so 4 AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY SUBJECT February 7, 2006 The Honorable Mayor and Members.of t.(~eA~- ~ty Council N En rlque Ma rt,nez, C,tyMa nag ~f~////r/' ~ Paul Nguyen, Interim D~rector of Environmental Services (~ Ehas Sa~kaly, P E, Capital Improvement Projects Manager ~- Antomo Perez, C~wl Engineering Assistant - Acceptance of Lynwood Park Playground Construcbon Project Pro)ect No 05-5310 Recommendation: Staff recommends that the C~ty Councd adopt the attached resolubon enhtled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE LYNWOOD PARK PLAYGROUND CONSTRUCTION PROJECT, PROJECT NO 05-5310, AS BEING COMPLETE" Back_qround' On October 18, 2005, the C~ty Council awarded a contract to Ortco, Inc, m the amount of $102,276 for Lynwood Park Playground Construction Project, Project No 05-5310 The project encompassed construchon of playground ~mprovements ~nclud~ng aggregate sub-base, resdlent surface, ADA comphant playground equipment and concrete s~dewalk D~scuss~on and Analys~s: The project started on December 1, 2005, and was completed on January 11, 2006 Staff conducted the final ~nspecbon on January 14, 2006 and found that all work ~s complete m accordance w~th the prolect plans and spec~flcahons The AGENDA ITEM I$ final cost of the project ~s $106,276 One change order was approved for add~bonal rubberized play area Fiscal Impact: The project budget ~s adequate to cover the final construcbon cost Coordination With: City Clerk's Office, Finance Department C~ty Attorney's Office RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ACCEPTING THE LYNWOOD PARK PLAYGROUND CONSTRUCTION PROJECT, PROJECT NO. 05-5310, AS BEING COMPLETE WHEREAS, on October 18, 2005, the C~ty Councd awarded a contract to Ortco, Inc, and WHEREAS, the project started on December 1, 2005 and was completed on January 11, 2006, and WHEREAS, the final payable construction cost ~s $106,276, and WHEREAS, staff conducted the final ~nspecbon on January 14, 2006 and found that all work ]s complete ~n accordance w~th the project plans and spec~flcabons NOW, THEREFORE, the Lynwood C~ty Councd DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE as follows ~. Section 1 That the Lynwood C~ty Councd accepts the Lynwood Park Playground Construcbon Project, Project No 05-5310, as being complete and ~n accordance w~th contract documents Section 2. This resolution shall go into effect immed~ately upon its adopbon PASSED, APPROVED and ADOPTED this 7TH day of February 2006. ATTEST Lebc~a Vasquez, Mayor C~ty of Lynwood Andrea L Hooper, C~ty Clerk N Ennque Marhnez, C~ty Manager C~ty of Lynwood C~ty of Lynwood APPROVED AS TO FORM: APPROVED AS TO CONTENT C~ty Attorney, C~ty of Lynwood Paul Nguyen, Intenm D~rector of Environmental Services, C~ty of Lynwood STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolubon was duly adopted by the C~ty Councd of the C~ty of Lynwood at a regular meebn9 held ~n the City Hall of sa~d C~ty on the day of AYES NOES ABSENT ,2006, and passed by the following vote City Clerk, City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) ) ss ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of sa~d C~ty, do hereby cerbfy that the above and forgoing ~s a full, true and correct copy of Resolution No on file in my office and that said resolution was adopted on the date and by the vote there~n stated Dated this day of ,2006 City Clerk, City of Lynwood "- CONTRACT CHANGE ORDER CITY OF LYNWOOD DEPARTMENT OF PUBLIC WORKS Date ~2/J0t05 _ 19 2005 Order No 1 Job No Job T~tle CIT? PLAYGROUND E (,~UiPMEHT PAGE 05-5310 Plan Reference Item Reference The changes or ~nterpretat~ons described and noted here,n are hereby authorized The s~gned original of th~s order ~s on hie at the Off~ce of the Qty Engineer Show as separate numbered paragraphs (1) Reason for change. (2) Description of change, (3) Change ~n contract cost. (4) Extension of contract, ~f warranted (5) New contract total including all change orders I In order to comply with ADA requirements, additional playground footage ls needed. 2. Add 400 SF of playground area around the perimeter and au swlng area as directed by the'engneer. 3. 400 SF at $1O.00/SF · 4.~,4 working days 5 Original Contract Amount Thms Contract Change Order Total New Contract Amount $4,000.00 $102,276.00 $4,000.00 $106,276 00 (Use Reverse S~de for Sketch) ,.rove Manager ~ Agent DATE TO APPROVED BY PREPARED BY SUBJECT AGENDA STAFF REPORT February 7, 2006 Honorable Mayor & C~ty Council Members N Ennque Marbnez, City Manager Beltr~n & Medina Jennifer A M,zrahh E Proposed Resolubon Authonzmg C~ty Manager or Designee to Give Nobce of Heanng on Adopbon of Resolution of Necessity to Property Owners located ~n Ham Park Replacement Project Area Recommendation. Staff recommends that the C~ty Councd adopt the attached resolubon btled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER OR DESIGNEE TO GIVE NOTICE OF HEARING ON ADOPTION OF THE RESOLUTION OF NECESSITY, PURSUANT TO CALIFORNIA CODE OF CIVIL PROCEDURE SECTION 1245.235, TO PROPERTY OWNERS LOCATED IN THE HAM PARK REPLACEMENT PROJECT AREA IN THE CITY OF LYNWOOD, CALIFORNIA, BY MAIL OR PERSONAL SERVICE". Discussion & Analysis- The C~ty Councd of the C~ty of Lynwood has prewously approved the Environmental Impact Report and the Project relocating the ongmal John Ham Memorial Park to the area ~denbfled as the Ham Park Replacement Project Area At a future date, the City Councd wdl be holding a duly noticed pubhc heanng to consider adopbon of a Resolubon of Necessity declanng certain real property ~nterests necessary for pubhc purposes and authorizing the acqu~s~bon thereof Prior to this heanng, the C~ty Council must give each person whose property Is to be acquired by eminent domain and whose name and address appears on the last equahzed county assessment roll, nobce and a reasonable opportunity to be heard C C P §1245 235 The City Council may delegate the funcbon ofg~v~ng notice to the subject property owners C C P §1245 235(d) It ~s h~ghly recommended that the function described above be delegated to the C~ty Manager or h~s designee, and that such delegation be accomphshed by the attached resolution Fiscal Impact: None Coordinated With' City Manager's Off~ce F~nance Department AGENDA- ITEM RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTItORIZING THE CITY MANAGER OR DESIGNEE TO GIVE NOTICE OF HEARING ON ADOPTION OF THE RESOLUTION OF NECESSITY~ PURSUANT TO CALIFORNIA CODE OF CIVIL PROCEDURE SECTION 1245.235, TO PROPERTY OWNERS LOCATED IN THE IIAM PARK REPLACEMENT PROJECT AREA IN THE CITY OF LYNWOOD, CALIFORNIA, BY MAlL OR PERSONAL SERVICE WHEREAS, the City ofL)mwood ~s a pubhc body, corporate and politic, established as a General Law City and is governed by an elected body of five council members, and WIIEREAS, the City Couucd of the C~ty of Lymvood has prcvlously approved the Environmental impact Report and the ProJect relocating the original Johu Ham Memorial Park to the area identified as the Ham Park Replacement ProJect Area, and WIIEREAS, pursuant to Cahfomia Code ofClvd Proccdure Section I245 235, the govennng body of the public entity may adopt a resolution of necessity only after the governing body has given each person whose property is to be acqmred by crnmcut domain and whose name and address appears on the last equalized county assessment roll not,ce and a reasonable opportunity to be heard, and WHEREAS, pursuant to Cahfomla Code of Clvd Procedure Section 1245 235(d), the governing body may satisfy the notice reqmrements provided in Cah fonna Code of Clwl Procedure Section 1245 235 through any other procedure that gives each person a reasouablc ;vntten personal notice and reasonable opportunity to appear and be heard NOW, THEREFORE, BE IT RESOLVED, that the City Council of thc City of Lynwood hereby finds, orders and resolves as follo~vs Section 1. The City Council of the C~ty of Lynwood hereby authorizes the City Manager or his designee to give notice of hearing on the proposed adoption of the Resolution of Necessity, pursuant to Cahfonna Code of Civil Procedure Section 1245 235, to property owners located in the Ham Park Replacement ProJect Area in the City of Lynwood, Cah fomla, by or personal service Section 2 The notice of heanng on the proposed adoptlon of the Resolution of Necessity shall be g~vcn in writing and shall adhere to the procedures set forth m Cahforma Code of Clvd Procednres Section 1245 235, and shall state at least the £ollowmg a the intent of the governing body to adopt the rcsolutlon, and b the right of the pcrson to appear and be heard on matters rcferred to in Cahfonna Code of C~¥11 Procedure Section 1245 030, d That fallare to file a written request to appcar and be heard within 15 days aftcl the notice as mallcd wall resalt ~n waiving the right to appear and bc heard, A description of the property bcmg considel cd for acqms~tlon, and A copy of the legal description and parcel map of the p~operty Section 3. The notice ofheanng on the proposcd adoption of the Rcsolutlon of Necessity shall be either served via first class marl, return receipt reqaested, or served by personal service on the sobjcct property owner, and must contain a Proof of Service pursuant to Code of Clvd Procedorc Section 1013 Should the notice be rctomed, thcn the notice shall be sent via first- class regulal Unltcd States Mall to the property owoer Section 4. The Notice ofheanng on the proposed adoption of the Resolution of Necessity nmst be served upon the subjcct property oxvncr no later than 15 calendar days before the date of the hearing on the proposed adoption of the Resolution of Necessity Section 5 That this Resolution is to bc given effect m~medlatcly upon adoption PASSED, APPROVED AND ADOPTED this day of _,2006 ATTEST LeUc~a Vasquez, Mayor Andrea Hooper, C~ty Clerk APPROVED AS TO FORM J Arnoldo Beltran, C~ty Attorney AGENDA STAFF REPORT DATE TO: APPROVED BY: PREPARED BY. February 7, 2006 Honorable Mayor and C~ty Council N Enrlque Martlnez, City Manage¢//~///~' Grant Taylor, D~rector of Developt~t Serwces~''~ Subject' Mumcipal Code Amendment No. 2006-01 Merger of Parcels by Cerbhcate of Compliance Recommendabon' Staff recommends that the C~ty Council adopt the attached resolubon enbt~ed "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD CONFIRMING THE INTENT TO AMEND THE MERGER OF PARCELS ORDINANCE ~OR THE CITY OF LYNWOOD SET FORTH IN LYNWOOD MUNICIPAL CODE SECTION 24-4" Background: Lynwood Mumc~pal Code (LMC) Secbon 25 180 (Subdivision of Land) and Chapter 24 (Subdivisions) set forth prowslons deflmng and regulating the review and approval of tentabve, final, and parcel maps, lot line adjustments, lot mergers, reversions to acreage and certificates of comphance consistent w~th prows[ons of the Subd~ws~on Map Act The C~ty of ~Lynwood currently requires a Parcel Map for the merger of most parcels except for certain conbguous parcels set forth ~n existing LMC Section 24-4 The ex,sting code only allows mergers where at least one parcel ~s substandard ~n s~ze and at least one parcel ~s vacant Other mergers require approval and recordabon of a Parcel Map Government Code Section 66490 20 prowdes that a local agency may authonze the merger of conbguous parcels under common ownership subject to approval and recordation of a Nobce of Merger (Certificate of Comphance) Government Code Secbon 66451 10 through 66451 20 sets forth the process and procedure The leg~slabge body of the local agency shall adopt a resolutton of mtenbon and the clerk of the leg~sl~bve body shall cause the nobce of the adopbon to be pubhshed The pubhcabon shall have been completed no less than thirty (30) days prior to the adopbon of the amended ordinance Discussion & Analysis: Many mumc~pahtles adopt regulabons to allow the mergers of parcels pursuant to approval and recordabon of a certificate of comphance or covenant agreement w~th the Los Angeles County Clerk/Registrar Recorder Allowing a merger of parcels rather than requmn9 a parcel map is a much more effecbve and efficient tool for both C~ty staff and Ihe property owner(s) A parcel map ~s costly and t~me consuming as ~t reqmres · Pubhc heanng before the Lynwood Planmng Commission, and · Adopbon of Planning Commission resolution, and · Fd~ng fee of $1,738, and · Twenty-s~x (26) sets of plans, and · Review by Lynwood Pubhc Works Department, and · Rewew by Los Angeles County Pubhc Works, and · Recordabon w~th Los Angeles County Clerk/Registrar Recorder, and · Eight (8) to twelve (12) months for enbre process A merger of parcels by cerbflcate of compliance ~s much more bme and cost effecbve as ~t requires · Admlntstrabve rewew by staff, and · No resolution ~s necessary, and · F~hnglfee of $127, and · Four (4) sets of plans, and · RecoCdabon w~th Los Angeles County Clerk/Registrar Recorder, and · As httle as thirty (30) days for enbre process Processing a merger of parcels rather than a parcel map,allows property owners to expedite development proposals at a reduced cost and drastically reduces staff t~me m processing a parcel map Fiscal Impact: The fiscal ~mpact to the C~ty would be affected by · F~hn9 fee parcel map = $1,738, flhng fee for parcel merger = $127 (loss of $1,611), · Planmng staff time would be greatly reduced from fourteen (14) hours for parcel map to four (4) hours for parcel merger, · Lynwood Public Works staff time would be increased for a merger on a case by case bas~s as a merger Is performed m-house and not by Los Angeles County, · Los A'ngeles County Public Works review would be eliminated for a merger but can take s~x (6) to e~ght (8) months for a parcel map Coordinated with: Pubhc Works Department C~ty Manager's Off~ce City Attorney F~nance Department Attachments Resolution Draft City Council Ordinance Ex~sbng LMC Section 244 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD CONFIRMING THE INTENT TO AMEND THE MERGER OF PARCELS ORDINANCE FOR THE CITY OF LYNWOOD SET FORTH IN LYNWOOD MUNICIPAL CODE SECTION 24-4. WHEREAS, Lynwood Municipal Code Secbon 25 180 and Chapter 24 set forth )rovls~ons fo, r subd~ws~on maps, mergers and lot hne adjustments, and WHEREAS, Lynwood Municipal Code Secbon 24-4 allows the C~ty to merge )arcels on a very hm~ted bas~s otherwise a parcel map Is required, and WHEREAS, Government Code Section 66490 20 provides local agencies with authorization to merge conbguous parcels under the same ownership subject to approval and recordation of a nobce of merger (certificate of compliance), and WHEREAS, Government Code Secbon 66451 10 through 66451 20 set forth the ~rocess and procedure for amending the parcel merger ordinance NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AS FOLLOWS Secbon 1 The C~ty Council of the C~ty of Lynwood hereby confirms the ~ntent to amend the parcel merger ordinance and d~rects the C~ty Clerk to cause the nobce of adopbon to be pubhshed for not less than thirty (30) days Secbon 2 Th~s Resolubon shall become effecbve ~mmed~ately upon ~ts adopbon PASSED, APPROVED, and ADOPTED this __day of .,2006 ATTEST LETICIA VASQUEZ, Mayor City of Lynwood ANDREA HOOPER, City Clerk City of Lynwood N ENRIQUE MARTINEZ, C~ty Manager City of Lynwood APPROVED AS TO CONTENT APPROVED AS TO FORM GRANT TAYLOR, Director Development Services Department ARNOLDO BELTRAN, C~ty Attorney City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )SS ) I, the undersigned, City Clerk for the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the __ day of ,2006 AYES NOES ABSENT ABSTAIN C~ty Clerk, City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )SS ) I, the undersigned, C~ty Clerk of the C~ty of Lynwood, and Clerk of the C~ty Council of sa~d C~ty,I do hereby cerbfy that the above and foregoing ~s a full, true and correct copy of Resplubon No on file ~n my office and that sa~d resolution was adopted on the date and by the vote therein stated Dated th~s day of ,2006 C~ty Clerk, City of Lynwood ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING SECTION 24-4 BY DELETING THE EXISTING SECTION IN ITS ENTIRETY AND REPLACING WITH A NEW SECTION 24-4 ENTITLED "MERGER OF PARCELS BY CERTIFICATE OF COMPLIANCE' WHEREAS, the State Subd~wsion Map Act regulates subd~ws~ons, mergers and adjustments~of lot hnes, and WHEREAS, Government Code Section 66499 20 prowdes that a local agency may authorize the merger of conbguous parcels under common ownership The merger ~s subject to review and approval by the local agency and becomes effecbve when a Nobce of Merger (Cerbflcate of Comphance) is recorded with the Los Angeles County ClerklReg~strar Recorder, and WHEREAS, the Cerbflcate of Comphance or slmdar covenant agreements are commonly ubhzed by mun~c~pahbes to avoid the lengthy and costly process of a tentabve parcel map, and WHEREAS, the merger of parcels ~s categorically exempt from the prows~ons of the California Enwronmental Quahty Act (CEQA) pursuant to Sections 15300 1 (Mimsterlal Projects) and 15315 (M~nor Land Divisions) NOW; THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY ORDAIN AS FOLLOWS Sechon I Ex~sbng Secbon 24-4 of the Lynwood Mumc~pal Code enbtled "Merger of Certain Conhguous Parcels, Excepbons" ~s hereby deleted ~n ~ts enbrety Secbon 2 Code to read as follows New Section 24-4 is hereby added to the Lynwood Municipal 24-4 MERGER OF PARCELS BY CERTIFICATE OF COMPLIANCE 24-4.1Authority. Notwithstanding the prows~ons of the Government Code,and the Subdivision Map Act, two (2) or more contiguous parcels or units of land ~nder common ownership may merge subject to rewew and approval by the local lagency and becomes effective when a Notice of Merger (Cerbflcate of Compliance) is recorded w~th the Los Angeles County Clerk/Registrar Recorder r 24-4.2 Requirements. The apphcant for a Cerbflcate of Comphance for a Mergbr of Parcels shall substanhate to the sabsfacbon of the City of Lynwood, the following facts a That all owners of an interest m the real property have consented to the merger, and b That the proposed merger comphes w~th all applicable requirements for the merger of land as provided by the subdivision Map Act and the C~ty of Lynwood's subdlws~on Ordinance ', 24-4.3 Process for Filing an Compliance for Merger of Parcels. requirements set forth below Application for a Certificate of The apphcant shall comply w~th all a The owner or owner's representabve shall submit an application and flhng fee to the D~rector of Development Services The D~rector of Development Services shall rewew the apphcabon and when deemed complete, shall forward the apphcat~on to the C~ty Engineer b The C,ty Engineer shall review, approve, conditionally approve or deny the Certificate of Compliance w~thm thirty (30) days subsequent to submission thereof c The City Engineer shall set forth h~s findings and decisions by formal nobce to the applicant not more than five (5) days after rendenng h~s dec,sion d If d~ssahsfled w~th the acbon of the C~ty Engineer, the owner may file an appeal w~th the Planmng Commission within ten (10) bus,ness days of the City Engineer's decision Such appeal must be fl~ed on the appropriate form and shall be accompamed by a fee adopted by C~ty Council Resolubon e An appeal hearing shall be scheduled w~th~n thirty (30) days after the date of the flhng of the appeal On appeal, the Planning Commission wdl review the City Engineer's decision and hear any new ewdence and tesbmony, if any In dec~d~ng the appeal, the Planmng Commission may affirm, reverse, or modify the City Engineer's dec,sion The decision of the Planning Commission shall be final f If the merger ts approved, the Certificate of Compliance, which has been prepared by the applicant and submitted as a part of th~s apphcabon, will be rewewed and approved by the C~ty Engineer and forwarded to the apphcant for recordation Upon recordation, a copy ~s to be prowded to the City 24-4.4 Required submittal for Certfficate of Compliance. file, as part of the apphcahon, the following a Apphcabon and processing fee b Certificate of Comphance, completed, acknowledged before a notary pubhc The apphcant shall signed, and c Prowde proof that the ex~stmg parcels are legal by 1 Provide copies of the latest assessor's map of the parcels ~n quesbon and surrounding area on all s~des 2 Prowde copies of underlying record maps 3 Promde cop~es of the documents creating the ex~sbng conflgurabon and the deeds of acquls~bon by current owners Deeds to adjacent properties may be required to show seniority 4 Any and all other documents which may be necessary to prove the legahty of the ex~sbng parcels or to complete the ~nterpretat~on of legal descnpbons documents d e g configuration h and lien holders approved this change ~n other Prowde traverse closures of exlsbng parcels Prowde traverse closures of proposed parcels Prowde legal descnpbon of each proposed parcel Prowde that one (1) map showing the proposed Show that no parcel wdl be landlocked Prowde ewdence that all owners, trust deed holders The following ~s required H \WORDFI[ E/PL&\NING~RL$OS~ord parcetmer~e~s I 2~ 06 doc 1 A ~ot book report for each ex~sbn9 parcel, which covers the following a) Record owners b) Trust Deed Holders c) L~en Holders 2 A certificate, signed by all record owners, trust deed holders and hen holders, acknowledged before a notary pubhc and consenbng to the preparabon and flhng of the proposed change Secbon 2 The C~ty Clerk of the C~ty of Lynwood is hereby d~rected to cerbfy to the passage, and adoption ofth~s Ordinance and to cause It to be pubhshed or posted as required by law , F~rst read at a regular meebng of the City Councd held on the __. day of ., 2006 and adopted and ordered pubhshed at a regular meeting of sa~d Council held on the day of ,2006 ATTEST LETICIA VASQUEZ, Mayor City of Lynwood ANDREA L HOOPER, City Clerk C~ty of Lynwood N ENRIQUE MARTINEZ, C~ty Manager C~ty of Lynwood APPROVED AS TO FORM APPROVED AS TO CONTENT J ARNOLDO,BELTRAN, City Attorney GRANT TAYLOR, Director C~ty of Lynwood Development Services Department STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) I, the'rundersigned, City Clerk for the City of Lynwood, do hereby certify that the foregoing Ordinance was passed and adopted by the C~ty Councd of the C~ty of Lynwood at a regular meeting held on the __ day of ,2006 AYES NOES ABSTAIN ABSENT City Clerk, City of Lynwood STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) I, the undersigned, C~ty Clerk of the C~ty of Lynwood, and Clerk of the C~ty Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy, of Ordinance No on fde in my office and that said Ordinance was adopted on the date and by the vote there~n stated Dated th~s day of ,2006 Qty Clerk, Qty of Lynwood 24-4 LYNWOOD CITY CODE 24-4 MERGER OF CERTAIN CONTIGUOUS PARCELS; EXCEPTIONS. Notwlthstanchng the proms~ons of Government Code Sections 66424 and 66424 2, two (2) or more contiguous parcels or units of land which have been created under the provisions of the Subdivision Map Act or any prior laws regulating the dims~on of land, or local orrhnances enacted pursuant thereto (or whmh were not subject to such provisions at the time of thetr creanon), shall merge by vn'tue of the fact that such contiguous parcels or units are held by the same owner a. Any one (1) of such conuguous parcels or units held by the same owner does not conform to the standards for minimum parcel size to pemalt use or development under the prowslons of the Zoning Ordinance of the City. b. At least one (1) of such contiguous parcels or units Is not developed with a building for which a permit has been issued by the City or which was built prior to the time such permits were required by the City; Provided, however, that such conuguous parcels of units of land shall not merge if none of them is less than seventy-five (75%) percent of the minimum parcel size to permat use or development under the Zoning Ordinance; and, provided further, that in cases involving more than two (2) such conuguous parcels or units the parcels or umts shall be deemed to be merged only to the extent necessary to make all of them at least equal m area to seventy-five (75%) percent of such mmanum parcel size (Code 1972 §29-4, Ord. #1063, §1) 24~5 TENTATIVE MAP.* 24-5.1 Conference with Planning Commission Recommended. After noting the requirements for f'dlng the tentanve map as specified m this secnon, it is desirable that the subdivider should confer with the staff of the Planning Comrmssmn before prepanng the tentanve map of the proposed subchvlslon (Code 1972 §29-14) 24-5.2 Form; Filing; Distribution. Each proposed subdivision shall be submitted in map form. A tentanve map shall be prepared in accordance with the Subdims~on Map Act and the provisions of this chapter, and shall be filed with the City Engineer not less than ten (10) days before the date of the Planning Comrmsslon meenng at which it is to be considered The filing should be prior to the complenon of finM surveys of streets and lots and shall be filed before the start of any grachng or constmcnon work within the proposed *State law references: Tentanve maps, Bus & Prof Code, §11550 et seq, comphance w~th local ordinance reqmred, Bus & Prof. Code, §I 1551 2402 DATE TO APPROVED BY PREPARED BY SUBJECT AGENDA STAFF REPORT February 7, 2006 Honorable Mayor & City Council Me.c~i~e~/¢~ N Ennque Martlnez, City Autra C Adams, Assistant to the C~ty Manager COMPTON COLLEGE ACCREDITATION Recommendation: Staff recommends that the City Council adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REQUESTING THE WESTERN ASSOCIATION OF SCHOOLS AND COLLEGES (WASC) VIA THEIR ACCREDITING COMMISSION FOR COMMUNITY AND JUNIOR COLLEGES (ACCJC) TO EXTEND ACCREDITATION FOR COMPTON COMMUNITY COLLEGE THROUGH JUNE 30, 2007" Background. Compton Community College (CCC) has operated as a post secondary education inst~tuhon for over 15 years Lynwood ~s one of the surrounding c~hes serviced by CCC 10% of the student population are residents of Lynwood As a result of ongoing mst,tubonal problems, ~n 2004 the State Legislature authorized the appointment of a Special Trustee to run the daily affairs of the college Discussion & Analys~s: Although CCC has shown tremendous ~mprovement under the new leadership, they are still not ~n full comphance with WASC standards The Special Trustee has ~nd~cated that it could be another 18 months untd full comphance w~th all standards ~s achieved The attached resolubon presented for Council consideration supports the continued accreditation of CCC through June 30, 2007 AGENDA ITEM The Mayor has scheduled a town hall meebng on March 1, 2006 at Bateman Hall, to ~nform residents of the accred~tabon status at CCC and the potential Impacts facing Lynwood Fiscal Impact: The acbon recommended ~n th~s report w~ll not have a fiscal ~mpact on the C~ty Coordinated With F~nance Department, C~ty Attorney's Office RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REQUESTING THE WESTERN ASSOCIATION OF SCHOOLS AND COLLEGES (WASC) VIA THEIR ACCREDITING COMMISSION FOR COMMUNITY AND JUNIOR COLLEGES (ACCJC) TO EXTEND ACCREDITATION FOR COMPTON COMMUNITY COLLEGE THROUGH JUNE 30, 2007 WHEREAS, Compton Community College (the "College") has operated as a postsecondary educabon ~nsbtutlon providing quahty teaching and learning opportumbes for over 75 years, serving the communlbes of Carson, Compton, Lynwood, Paramount, North Long Beach, South Los Angeles, and Wdlowbrook, an area that contains nearly one mdhon residents of the county of Los Angeles, and WHEREAS, most of the residents of this area and the students enrolled at the College are of Labno, African American, and Pacific Islander descent, groups that have h~stoncally been underrepresented in postsecondary education, and WHEREAS, nearly 80 percent of the students enrolled at the College are from Iow-~ncome families and ehglble to receive some form of financial assistance, and WHEREAS, approximately 1,300 students totaling 10% of the student population are residents of the C~ty of Lynwood, and WHEREAS, the Cahfornla State Chancellor's Off~ce has intervened and is now manag,ng the day-to-day operations of the College and making all executive and pohcy decisions on behalf of the College w~th the ~ntent of keeping the College open and accredited to serve students, and WHEREAS, the Cahforma State Chancellor's Office, College staff, faculty, and outside auditors, have acknowledged and ~denbfled numerous financial, personnel, and governance problems for which additional brae ~s required to correct, and WHEREAS, changes ~n leadership at the College have created an enwronment more conducive to correcting the rema~mng problems, and WHEREAS, the State Chancellor's Office has been advised by the Special Trustee and intenm Pres~dent/Supenntendent that a mimmum of one to two years ~s required to correct all remarmng problems, and WHEREAS, total student enrollment has dropped by more than 700 Full- T~me Equivalent Students (FTES) over the past year as a d~rect consequence of the uncertainty of the College's accred~tabon status, thereby causing add~bonal financial hardships for the College, and WHEREAS, loss of accreditation by the College wdl adversely affect the residents of Lynwood and surrounding areas by ~mpacbng their abd~ty to obtain affordable, quahty educabons m their own commun~bes, and WHEREAS, the State Chancellor's off~ce, along w~th educators and staff at the College, are currently engaged In a major campaign to stabd~ze and ~ncrease student enrollment for the upcoming spring and summer terms NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section 1. The C~ty of Lynwood requests that the Western Assoc~abon of Schools and Colleges (WASC) via their Accred~bng Commission for Commumty and Jumor Colleges (ACCJC) extend the accredltabon of Compton Commumty College through June 30, 2007 Section 2. The C~ty of Lynwood requests that the WASC wa ACCJC, ~n collaborabon w~th the State Chancellor's off~ce, estabhsh reasonable benchmarks, bmetables, and measures for assessing progress of the College ~n sabsfactonly resolwng the rema~mng problems ~dent~fled by the ACCJC ~n Its June 2005 letter nobfy~ng the College of the decision to terminate accreditation Section 3. The C~ty of Lynwood requests that the ACCJC prowde any reasonable techmca) assistance requested by the College as it strives to restore ~ntegnty of the d~stnct as ewdenced by compliance with commission standards and ehg~bd~ty requirements for accred~tabon Section 4. That a copy of th~s resolubon be forwarded to the Chancellor of the Cahforn~a Community College system, the Board of Governors of the state system,(wh~ch state system - CSU, UC or another?) and a copy thereof filed ~n the official records of the C~ty of Lynwood Section 5. That th~s resolubon be g~ven effect immediately upon adoption PASSED, APPROVED AND ADOPTED th~s 7th day of February , 2006 ATTEST ANDREAL HOOPER, CITY CLERK APPROVED AS TO FORM J ARNOLDO BELTRAN, CITY ATTORNEY LETICIA VASQUEZ, MAYOR N ENRIQUE MARTINEZ, CITY MANAGER APPROVED TO CONTENT AUTRA C ADAMS, ASSISTANT TO THE CITY MANAGER AGENDA STAFF REPORT DATE' TO: APPROVED BY: FROM: SUBJECT: February 7, 2006 Honorable Mayor & C,ty Counc,I Me~/~. ~ /~/~ N En rlque Ma rtlnez, City Manage¢.~,./C-///' ( /.,~ Mananna Marysheva, Assistant C~ty Manager-F~nancek/Z/ FY 2005-06 Mid-Year Budget Amendments / Recommendation Staff recommends that the C~ty Councd approve the proposed amendments to the FY 2005-06 budget of the C~ty of Lynwood, by approwng the attached resolubon btled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE FISCAL YEAR 2005-2006 BUDGET, CREATING A NEW DEPARTMENT OF QUALITY OF LIFE SERVICES, CHANGING THE NAME OF THE DEPARTMENT OF ENVIRONMENTAL SERVICES TO THE DEPARTMENT OF PUBLIC WORKS, AUTHORIZING THE CITY MANAGER TO DESIGNATE EITHER THE PUBLIC WORKS DIRECTOR OR ASSISTANT PUBLIC WORKS DIRECTOR AS THE CITY ENGINEER, CREATING TWO (2) NEW DIVISIONS IN THE FINANCE AND ADMINISTRATION DEPARTMENT PURCHASING SERVICES AND INTERNAL CONTROL AND ANALYSIS, AND AMENDING THE MANAGEMENT AND GENERAL EMPLOYEES SALARY SCHEDULES BY ADDING, DELETING AND/OR TRANSFERRING SPECIFIED CLASSIFICATIONS AND POSITIONS" Background The Qty Council adopted the FY 2005-06 budget for the C~ty of Lynwood on June 21, 2005 However, s~nce the budget adopbon, additional mformabon became avadable on the C~ty's revenues (based on the actual collection since July 1, 2005) and expenditures (based on the actual spending between July 1, 2005 and December 31, 2005), and the forecast of service needs through the year-end Based on th~s additional ~nformabon and staff's analys~s, amendments to the FY 2005-06 budget of the C~ty are proposed The M~d-Year budget amendments are ~ntended to increase staff's efficiency and ~mprove the level of service to our various constituents Through the recommended budget enhancements, service needs of the commumty wdl be addressed more t~mely and effectively The C~ty Councd was presented with the proposed FY 2005-06 Mid-Year budget changes at their special meeting on January 23, 2006 The Councd dec~ded to conbnue the d~scuss,on and to postpone achon on th~s ~tem unhl February 7, 2006 S~nce the January 23rd meebng, staff has received feedback from the Personnel Commission regarding the new Commumty Services Manager pos,bon ~n the Recreabon and Commumty Services The Commission suggested that a different btle be used Therefore, staff recommends replacing the Community Serwces Manager title with the Senior and Social Sen/ices Manager. Corresponding title changes have ITEM been made ~n the staff report, resolubon and attachments, on pages 5, 11, 12, 24, 32 and 41 Discussion & Analysis Staff has performed analys~s of the C~ty's key revenue sources and key expenditure hne items Based on th~s analys~s of the actual results - ~nclud~ng the revenue collection and spending between July 1, 2005 and December 31, 2005 - as well as the projecbon of needs through the end of th~s fiscal year 0 e through June 30, 2006), amendments to the C~ty's budget are proposed The amendments are for both the revenues and expenditures, across the various funding sources, and overall, leave the C~ty ~n a better financial cond~bon than ~n the beginning of the year In addition to the amendments driven by the actual revenue collecbon and spending, changes to the budget are proposed to ~mplement organizational restructunng, ~ncludmg the creabon of new orgamzabonal umts and the transfer of pos~bons The key amendments to the budget are summanzed below, and detaded m Exhibits A, B and C Summary of Budqet Amendments Below ~s a summary of the proposed FY 2005-06 M~d-Year budget amendments Revenue Chanqes (from FY 2005-06 budget) By Fun_d_ General Fund (01) Traffic Safety Fund (03) L~ght~ng Maintenance Fund (04) Transportation Fund (31) Total $1,815,000 $72,000 $107,000 $39,000 $2,033,000 Expenditure Changes (from FY 2005-06 budget) By Fund General Fund (01) Traffic Safety Fund (03) L~ghtlng Maintenance Fund (04) HUD Fund (28) Transportation Fund (31) Proposlbon "A" Fund (32) Landscape Maintenance Fund (33) Capital Fund (05) Total $905,557 $72,000 $107,000 $o $39,000 $39,000 $o $o $1,167,557 By Department City Attorney C~ty Manager Finance & Admlnlstratton Finance/MIS - Cttywlde technology purchases Quality of Life Enwronmental Services / Pubhc Woks Human Resources Recreahon & Commumty Services Development Services Redevelopment Total $150,000 ($40,041) $251,902 $148,100 $1,265,773 ($535,000) $112,500 $34,823 ($225,500) $o $1,162,557 FY 2005~06 M/d-Year Budget Amendments Page 2 The FY 2005-06 proposed budget amendments total over $2 mdhon on the revenue s~de, and just under $1 2 mdhon on the expenditure s~de The majonty of the amendments apply to the C~ty's largest funding source, the General Fund Overall, the above amendments w~ll have pos~bve ~mpact on the fund balance In the General fund, over $ 9 m~lhon wdl be added to the reserve as a result of the pos~bve d~fference between the add~bonal revenues and ~ncreased expenditures In the Proposition "A" fund, $39,000 wdl be drawn from the ex~sbng, but prewously unappropriated balance, to finance the add~bonal transportabon-related needs The detailed breakdown of the proposed amendments' impact on the ~nd~v~dual fund balances ~s presented in Exhibit A Revenue Chanqes The C~ty's revenues conbnue to be strong, and amendments are proposed to ~ncrease certain revenue expectabons above the budget estimates In the General Fund, the revenue enhancements total $1 815 mdhon, and are mainly due to the strong property tax and sales tax receipts, add~bonal Vehicle L~cense Fee (VLF) revenue from the State, add~bonal Ubhty User's Tax receipts, and ~nterest earmngs In addttlon to the General Fund, changes are proposed to the transfer amounts w~th~n the Traffic Safety, L~ght~ng Maintenance and Transportabon funds, to accommodate the additional needs Organizational Chanqes The FY 2005-06 M~d-Year budget proposal contains a number of orgamzabonal changes, Includ~ng (i) the creabon of a new Quahty of L~fe Services Department, (~) the renaming of the Environmental Services Department, 010 the creabon of new d~ws~ons within the F~nance & Administration Department, 0v) the creation of a new, Commumty Services Manager pos~bon, and (v) transfers of pos~t~ons between departments The changes are outhned below · Quality of Life Servzces Department The new Quality of L~fe Services Department is being created, through a The transfer of 0) the Code Enforcement function from the Development Services Department, (10 the R~ght of Way and Landscaping and Arbor Services from the Enwronmental Services / Pubic Works Department, (~) an Office Assistant II (Service Requests) pos~t~on from the C~ty Manager's Off~ce, and 0v) a Block Watch Coordlnabon Spec~ahst from Recreabon and Commumty Services b The addition of (i) the D~rector of Quahty of L~fe Services poslbon (new classlflcabon), (I0 a part-time Off~ce Assistant II within the Adm~mstrabve Umt, (m) a Neighborhood Preservabon Speclahst w~th~n the Code Enforcement section, 0v) four (4) Maintenance Workers and two (2) Right of Way Lead Workers w~th~n the Right of Way secbon c The deletion of a Senior Street Maintenance Worker and a Street Maintenance Worker w~th~n the R~ght of Way secbon The Quality of L~fe Services Department will be responsible for responding dady to residents' requests for serwces includ~ng the maintenance of alleys, C~ty fac~hbes, parks, parkways, streets, medians and traffic c~rcles, and the care and beaubflcat~on of all C~ty-owned trees Each D~v~slon w~ll have ~ts da~ly respons~bd~t~es At the same t~me, FY 2005-06 M¢d~Year Budget Amendments Page 3 a newly formed "Pr~onty Request Team", consisting of at least two (2) employees from each Diws~on depending on the request, wdl be deployed to address dady emergencies w~thout the tnterrupbon of each team's dady work assignments W~th'the ~nclus~on of Code Enforcement w~thln the Department, abatement issues will be better coordinated and addressed more promptly In add~bon, the Quality of Life Services Department wdl be responsible for the Vine Planbng program Th~s program wdl expand upon the Repens F~cus Planbng project, which was funded at $30,000 during the FY 2005-06 ~nltlal budget adopbon The Mid- Year budget proposal includes another $30,000 for the V~ne Planting program Exhibit B contains the orgamzabonal structure of the new Department Exhibit D ~ncludes a job descnpbon for the new Director Exhibit A contains the funding specifics for the new Department In summary, the Department will have a budget of $1 27 mdhon through the year-end, ~nclud~ng a transfer of $1 19 mdhon from other departments and $73,000 ~n addlbonal funding The full fiscal year funding for the new Department ~s estimated at over $3 million, ~nclud~ng $ 3 mdhon for Adm~mstratlon, $ 8 mdhon for Code Enforcement, $ 8 mdhon for R~ght of Way, and $1 2 mdhon for Landscaping and Arbor Services · IRenam~ng of the Enwronmental Services Department The creabon of the Department of Quahty of Life Services wdl result ~n departmental reorgamzabon and the sh~fbng of certain job functions and pos~bons As a result, the Department of Enwronmental Services ~s being renamed to the Department of Pubhc Works, ~n order to more accurately reflect the services that the Department wdl prowde Corresponding changes to the affected classifications are also being made in add~bon, staff has determined that there ~s a need for flexibility w~th respect to the des~gnabon of the dubes of the C~ty Engineer to e~ther the D~rector of Pubhc Works or the Assistant D~rector of Public Works, and recommends corresponding changes to the D~rector's and Assistant D~rector's pos~t~ons · Finance & Adm¢mstrat~on Department In the Finance and Adm~n~strabon Department, two new diws~ons are being created the Centralized Purchasing D~ws~on and the Internal Control and Analysis D~ws~on The creabon of these funcbons ~s ~n response to pnor years' audit findings (and the resulbng suspension of the C~ty's rahngs on the outstanding bonds), and the need to strengthen the C~ty's ~nternal controls to avoid future findings and m~suse of resources The Internal Control and Analys~s d~ws~on will consist of two staff members, the Semor Internal Auditor (new class~flcabon) and the F~nanc~al Analyst Both pos~bons are newly added The d~ws~on wdl be responsible for performance and financial audits, management studies and analyses, as well as the budget development and prolecbons The annual cost of the d~ws~on ~s $175,771, funding requested through the year-end ~s $73,238 The Centrahzed Purchasing d~ws~on wdl consist of three staff members, the Purchasing Manager (new class~flcabon) and two Accounbng Techmc~ans Two poslhons (the Manager and one Techmc~an) are newly added, the other Techmc~an wdl be transferred FY 2005-06 Mid-Year Budget Amendments Page 4 from the Accounbng dlws~on w~th~n the Department The division wdl be responsible for all aspects of purchasing and procurement, as mandated by the C~ty's Purchasing Ordinance and according to the standards from the Government F~nance Officers Association (GFOA) The annual cost of the drws~on ~s $199,547 (with $53,147 transferred from Accounting), funding requested through year-end ~s $60,999 In addition, an Adm~mstrabve Aide pos~bon is being added to the Finance & Adm~mstrabon Department, under the Administrative Serwces D~ws~on, to perform the records retention funcbons of the C~ty The pos~bon wdl work ~n close coord~nabon w~th the City Clerk's Off~ce Exhibit C contains the new orgamzat~onal structure of the F~nance & Adm~mstrabon Department Exhibit D ~ncludes job descnpbons for the new pos~bons referenced above · Sen~orand SocCal Se~wces Manager In an effort to enhance services to Lynwood semor residents, the Semor and Social Services Manager poslbon is being added to the Recreabon and Commumty Services Department Th~s is a new classification, and a job descnpbon ~s provided ~n Exhibit D · Pos/t¢on Changes As d~scussed above, a number of new classifications are being added, w~th corresponding pos~bon changes, as ~nd~cated below The new classifications have been approved by the Personnel Board The City's Associations representabves also have been ~nformed of the changes Position / Department Range Salary Range DFector of Qua[~b] of L~fe Services / Qua~t,] of L{fe Svcs 67M $6576 15 - $8002 59 Purchasing Manager/F~nance & Adm~mstrat~on 52M $4546 01 - $5525 98 Semor Internal Auditor / F~nance & Adm~mstrabon 52M $4546 01 - $5525 98 Sen~or & Social Services Manager / Recreabon & 51M $4436 53 - $5398 22 Community Svcs In add~bon, the FY 2005-06 budget amendment proposal contains additions, deletions and transfers of pos~bons, as follows Action Position T~tle Department Add D~rector of Quahty of Life Services 2 R~ght of Way Lead Workers 4 Maintenance Workers Office Assistant ~1 (part-time) Neighborhood Preservation Specialist Purchasing Manager Accounbng Technician Adm~mstrabve A~de Sen~or Internal Auditor F~nanc~al Analyst Semor & Social Services Manager Quahty of L~fe Services Quality of Life Serwces Quality of L~fe Services Quality of Life Serwces Quality of Life Services F~nance & Administration F~nance & Admlmstrabon F~nance & Adm~mstrabon F~nance & Adm~n~strabon F~nance & Adrmmstrat~on Recreation' & Community Svcs FY 2005-06 M/d-Year Budget Amendments Page 5 Action Position T~tle Department Delete Transfer Senior Street Maintenance Worker Street Maintenance Worker Administrative Aide Off~ce Assistant II Block Watch Coord~nabon Spec~ahst Quahty of L~fe Services (upon transfer) Quality of Life Services (upon transfer) From City Manager's Office To F~nance & Adm~mstrabon From C~ty Manager's Office To Quahty of L~fe Services From Recreabon & Commumty Svcs To Quahty of Dfe Services The detaded costing of the poslbon changes is contained ~n Exhibit A C~tyw~de Technoloqy Investments The FY 2005-06 budget amendment proposal contains $148,100 for Cltyw~de technology purchases These include the C~ty's e-mad and server upgrades, C~tyw~de computer and pnnter purchases based on employees' concerns and the MIS d~ws~on's assessment of departmental needs, as well as two-way radios and hand-held dewces for the Parking Enforcement staff The recommended ~nvestments w~ll increase staff's productivity, improve service, and enhance the quality of work All technology purchases wdl be handled centrally, by the MIS division Vehicle Purchases The budget amendment contains $165,000 for the essenbal vehicle purchases, ~ncludlng a $50,000 for a dump truck to replace one destroyed by fire ~n 2004, for use by the Street Div~s~on (Environmental Services / Pubhc Works) b $30,000 for two vehicles needed for field inspections (Development Services - Building and Safety) c $85,000 for four (4) new vehicles to accommodate the growth of the Parking Control d~wslon, these include (3) trucks and a sedan (Development Services - Parking Enforcement) In add~bon to above vehicle purchases funded through the additional requested appropnabon, staff ~s requesbng to buy a new lawn mower for the Quality of Life Services Department, esbmated at $18,000 Funding for th~s equipment was previously approved in the FY 2005-06 budget, ~n account 33-4776-4313 The attached resolubon specifically authorizes the C~ty Manager to make th~s and other technology and vehicle purchases (p~ease refer to Secbon 9) Other Budqet Amendments The FY 2005-06 budget amendment proposal Includes a number of other changes, as detaded ~n Exhibit A Please note that changes to the Lynwood Redevelopment Agency's budget arg presented separately, under an LRA agenda ~tem Fiscal Impact The FY 2005-06 proposed budget amendments total over $2 mdhon on the revenue s~de, and just under $1 2 mdhon on the expenditure s~de The majority of the FY 2005-06 M/d-Year Budget Amendments Page 6 amendments apply to the City's largest funding source, the General Fund Please refer to the "D~scuss~on and Analys~s" sechon above, as well as Exhibit A, for further details As a result of the above amendments, over $ 9 million will be added to the General Fund balance In the Propos~bon "A" fund, $39,000 wdl be drawn from the ex~sbn9, but prewously unappropriated balance The detaded breakdown of the proposed amendments' impact on the ~nd~wdual fund balances is presented ~n Exhibit A The FY 2005~06 M~d-Year amendments do not ~mpact funds w~th currently negabve fund balances, as esbmated during the FY 2005-06 budget development (see the table below) Fund FY 2005-06 Ending Fund Balance (as of June 2005 Budget Adoption) Traffic Safety (03) Garage (08) State Transportation Partnership (20) Self-Insurance (23) Landscape Maintenance (33) State Transportation Pro9ram (49) ISTEA Grant (57) Robert~-Z'Berg Bond 2000 (72) Per Capita Bond Act 2000 (73) TEA Grant (74) Safe School Route Grant (75) CEC Grant Propos~bon 40 grant -$277,370 -$39~ 785 -$387,079 -$~411,66f -$596210 -$1,526,998 -$303 -$201,777 -$549,999 -$3OO,OOO -$4,O93 -$4,472 -$562,739 A prehm~nary analys~s of the above negahve balances suggests that many are due to the reimbursement nature of the grants / enbtlements, and eventually w~ll zero out, upon the receipt of payment from the grantors followtng the submission of claims or drawdown requests The funds that do require ~mmed~ate attenbon are emphasized In bold in the table above, and include the Garage Fund (08), Self-Insurance L~abd~ty Fund (23), and the Landscape Maintenance Fund (33) For the first two funds, the negatives are likely the result of the h~stoncal gap between the revenues and expenditures For the Landscape Maintenance fund, the reason is the same gap, except the problem here is exacerbated by the flat revenue generated by the fixed assessments The Lighting Maintenance Fund faces a similar problem, and while it does not yet suffer from the negative fund balance, ~t soon wdl, unless the revenues are not ~ncreased Regardless of the reason, the negative fund balances must be addressed A team has been assembled w~th~n the Finance & Adm~mstrabon Department to develop a plan to cure the negative balances Specific recommendations w~ll be brought before the City Council dunng the FY 2006-07 budget development FY 2005-06 M~d-Year Budget Amendments Page 7 Coordinated with C~ty Manager's Off~ce C~ty Attorney's Off~ce All Departments Attachments: 1 Budget Amendment Resolubon 2 Exhibits "A" FY2005-06 M~d-Year Amendments to The City's Budget "B" Organizational Structure of the Quality of Life Services Department "C" Orgamzabonal Structure of the F~nance & Adm~mstrabon Department "D" Job Descnp. bons For New Or Amended Classifications FY 2005-06 Mid-Year Budget Amendments Page 8 Budget Amendment Resolution FY 2005-06 M~d-Year Budget Amendments Page 9 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE FISCAL YEAR 2005-2006 BUDGET; CREATING A NEW DEPARTMENT OF QUALITY OF LIFE SERVICES; CHANGING THE NAME OF THE DEPARTMENT OF ENVIRONMENTAL SERVICES TO THE DEPARTMENT OF PUBLIC WORKS; AUTHORIZING THE CITY MANAGER TO DESIGNATE EITHER THE PUBLIC WORKS DIRECTOR OR ASSISTANT PUBLIC WORKS DIRECTOR AS THE CITY ENGINEER; CREATING TWO {2) NEW DIVISIONS IN THE FINANCE AND ADMINISTRATION DEPARTMENT: PURCHASING SERVICES AND INTERNAL CONTROL AND ANALYSIS, AND AMENDING THE MANAGEMENT AND GENERAL EMPLOYEES SALARY SCHEDULES BY ADDING, DELETING AND/OR TRANSFERRING SPECIFIED CLASSIFICATIONS AND POSITIONS WHEREAS, the C~ty Councd of the C~ty of Lynwood (the "C~ty Council") reviewed amendments to the F~scal Year 2005-2006 budget, as presented ~n Exhibit A attached here~n and made a part of th~s resolubon through th~s reference, and WHEREAS, the City Council held a special meeting on January 23, 2006 and a regular meeting on February 7, 2006, to review and discuss the FY 2005-2006 budget amendments, and WHEREAS, the agendas for the January 23, 2006 special meebng and the February 7, 2006 regular meebng of the C~ty Councd were duly posted, and all materials were made avadable to the ~nterested part~es, and WHEREAS, the C~ty Councd desires to improve the services ~t prowdes to its residents to enhance the quality of hfe ~n the C~ty, and to bu~d a foundabon for responsible and accountable government by strengthening ~ts ~nternal controls, and WHEREAS, the City Councd has determined that such services can be improved by reorgamz~ng the C~ty's ex,sting departmental structure and creating a new Department of Quahty of L~fe Services to be responsible for responding to neighborhood issues, d~recbng the efforts of Code Enforcement, coord~nabng block watch funcbons and promoting the cleanhness and beautification of the C~ty's neighborhoods, and parks, and WHEREAS, the creation of the Department of Quahty of L~fe Services wdl result ~n departmental reorgamzabons and the shCbng of certain job funcbons and poslbons requ~nng the Department of Environmental Services to be renamed to the Department of Public Works in order to more accurately reflect the services that the Department wdl provide, and WHEREAS, the Department of Public Works name change will result ~n changing the classlflcatton btle of the D~rector of Enwronmental Serv~ces/C~ty Engineer to the FY 2005-06 M/d-Year Budget Amendments Page 10 D~rector of Pubhc Works/C~ty Engineer, and the Assistant D~rector of Enwronmental Services to the Assistant D~rector of Pubhc Works, and WHEREAS, the C~ty Councd has determined that there ~s a need for flexlbdlty with respect to the designation of the duties of the C~ty Engineer to either the Director of Pubhc Works or the Assistant Director of Public Works, and WHEREAS, ~n an effort to budd a foundation for responsible and accountable government and strengthen the C~ty's internal controls, the C~ty Councd finds ~t essential to create the Centrahzed Purchasing and Internal Control and Analys~s d~ws~ons, and WHEREAS, in an effort to enhance services to the Lynwood semor residents, the City Council has determined the need for the Senior & Social Services Manager, and WHEREAS, the City Councd has adopted an Employee Classification and Position Plan and on occasion amends the plan as needed and as ~dent~fled here~n, and WHEREAS, the City Negotiator has not~fled both employee bargaining groups regarding the proposed reorgamzatlon NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section I The C~ty of Lynwood budget for F~scal Year 2005-2006 ~s hereby amended as detaded ~n the attached Exhibit A, which ~s incorporated as a part of th~s Resolution by th~s reference All actions covered by th~s resolution shall be carned out m the ordinary course of bus~ness consistent with the current ordinances, resolutions and Personnel rules and Regulations of the C~ty to the extent that the same apply to the contemplated actions Section 2 The Department of Quahty of L~fe Services ~s hereby estabhshed Such Department shall be orgamzed ~n the manner la~d out ~n the attached Exhibit B, which is ~ncorporated as a part of th~s Resolution by this reference Transfers of the d~ws~ons, functions and positions, as well as postt~on additions and deletions for such Department shall take place as outlined in Exh,blt A, which is incorporated as a part of this Resolution by th~s reference Section 3 The Department of Environmental Services ~s hereby renamed the Department of Pubhc Works Section 4, The Employee Classification Plan and the Management Employee Salary Schedules are amended to include the titles changes for the following poslt~ons Current Class~hcation T~tle New Classlhcation Title D~rector of Environmental Serv~ces/City D,rector of Public Works/C~ty Engineer Engineer Assistant Director of Environmental Services Assistant D~rector of Pubhc Works FY 2005-06 M/d-Year Budget Amendments Page 11 Section 5 The position of C~ty Engineer may be held by e~ther the D~rector of Pubhc Works or the Assistant D~rector of Pubhc Works The appointments to the pos~bons of Director of Pubhc Works, Assistant D~rector of Pubhc Works and C~ty Engineer are to be carned out ~n the ordinary course of business consistent w~th the current ordinances, resolubons and Personnel Rules and Regulabons of the City Section 6 The divisions of Purchasing Services and Internal Control and Analysis are hereby estabhshed in the Finance and Adm~mstrabve Department and shall be organized ~n the manner la~d out ~n Exhibit C, which ~s ~ncorporated as a part of th,s Resolution by this reference Section 7 The Employee Classification Plan and the Management Salary Schedule are amended to include the new class~flcabons as follows Positions Range Salary Range Director of Quahty of Life Services 67M $6576 15 - $8002 59 Purchasing Manager 52M $4546 01 - $5525 98 Semor ~nternal Auditor 52M $4546 01 - $5525 98 Semor & Social Services Manager 51M - $4436 53- $5398 22 The reqcred job analyses have been completed and job descnpbons for the new class~flcabons have been prepared and approved by the Personnel Board on January 19, 2006 and are attached hereto as Exhibit D, which ~s ~ncorporated as a part of th~s Resolutron by th~s reference Section 8 The F~scal Year 05-06 Budget ~s hereby amended by creabng the Department of Quahty of L~fe Services and the d~ws~ons of Purchasing Services and Internal Controls and Analys~s and by adding, delebng and/or transferring the pos~bons and their funding as follows Acbon Position T~tle Department Add D~rector of Quahty of L~fe Services Quahty of L~fe Services 2 Right of Way Lead Workers Quahty of L~fe Services 4 Maintenance Workers Quahty of Life Services Off~ce Assistant II (part-brae) Quahty of L~fe Services Netghborhood Preservabon Spec~al~st Quahty of L~fe Servtces Purchasing Manager Frnance & Adm~n~strabon - Purchasing Accounbng Technician F~nance & Adm~mstrat~on - Purchasing Adm~n~strabve A~de F~nance & Adm~n~strabon - Records Retenbon Sen~or Internal Auditor F~nance & Adrmn~strabon - Internal Control and Analys~s F~nanc~al Analyst F~nance & Adm~mstrabon - Internal Control and Analys~s Semor & Social Services Manager Recreabon & Community Services FY 2005-06 Mid-Year Budget Amendments Page 12 Action Pos~bon Title Department Delete Semor Street Maintenance Worker Quahty of L~fe Services (upon transfer) Street Maintenance Worker Quality of L~fe Services (upon transfer) Transfer Adm~mstrat~ve A~de From C~ty Manager's Off~ce To Finance & Admmlstrabon Office Assistant II From C~ty Manager's Off~ce To Quality of L~fe Services Block Watch Coordmabon Spec~ahst From Recreabon & Commumty Services To Quality of Life Services Section 9 That the C~ty Manager or h~s designee shall be authorized to carry out any transacbons necessitated by the adoption of th~s Resolubon The C~ty Manager ~s further authorized to select the lowest b~dder and execute contracts (or participate m the State contract, ~f deemed efficient) to make purchases of the technology and equipment hsted ~n Exhibit A The C~ty Manager ~s further authorized to purchase a new lawn mower for the Quahty of L~fe Services Department, esbmated at $18,000, funding for which was prewously approved in the FY 2005-06 budget, ~n account 33-4776-4313 Section 10. That th~s Resolubon ~s to be given effect ~mmed~ately upon adopbon PASSED, APPROVED AND ADOPTEDth~s day of ,2006 ATTEST LETICIA VASQUEZ, MAYOR ANDREA HOOPER, CITY CLERK APPROVED AS TO FORM J ARNOLDO BELTRAN, CITY ATTORNEY i FY 2005-06 Mid-Year Budget Amendments Page 13 Exhibit "A" FY 2005-06 Mid-Year Amendments to The City's Budget FY 2005-06 M~d-Year Budget Amendments Page 14 FY 2005-06 MID-YEAR AMENDMENTS TO THE CITY'S BUDGET City of Lynwood Budget Amendments FY 2005-2006 Mid-Year Budget Review Summary of Bud.qet Amendments C~ofEynwood,~ ~ ~ ,~ :~ Revenue Chanqes (from FY 2005-06 budqet} By Fund General Fund (01) Traffic Safety Fund (03) Lighting Maintenance Fund (04) Transportation Fund (31) Total $1,815,000 $72,000 $107,000 $39,000 $2,033,000 Expenditure Chan.cles (from FY 2005-06 bud.qet) _By Fund General Fund (01) Traffic Safety Fund (03) Llghhng Maintenance Fund (04) HUD Fund (28) Transportabon Fund (31) Proposition "A" Fund (32) Landscape Maintenance Fund (33) Capital Fund (05) Total $905,557 $72,000 $107,000 $o $39,000 $39,000 $o $o $1,16Z557 By Department City Attorney City Manager F~nance & Admlnlstrabon Finance/MIS - Cityw~de technology purchases Quality of Life Environmental Services / Public Woks Human Resources Recreation & Commumty Serwces Development Services Redevelopment Total $150,000 ($40,041) $251,902 $148,100 $1,265,773 ($535,OOO) $112,500 $34,823 ($225,500) $o $f, 16~557 FY 2005-06 M¢d- Year Budget Amendments Page 15 BudRet Recap' Impact on Fund Balances General Fund (01) Revenues & Transfers In Expenditures & Transfers Out Impact on the Fund Balance FY 2005-06 Begmmng Fund Balance Plus above impact on Fund Balance Plus VLF Gap Payment received ~n July 2005 Less AIIocabons from Fund Balance through Council resolutions dunng July-Dec 2005 FY 2005-06 Ending Fund Balance Traffic Safety Fund (03) Revenues & Transfers In Expenditures & Transfers Out Impact on the Fund Balance FY 2005-06 Beginning Fund Balance Plus above ~mpact on Fund Balance FY 2005-06 Ending Fund Balance Lighbnq Maintenance Fund (04) Revenues & Transfers In Expenditures & Transfers Out Impact on the Fund Balance FY 2005-06 Beginning Fund Balance Plus above impact on Fund Balance FY 2005-06 Ending Fund Balance Initial Adopted Mid-Year Budget Amended Budg~ $25,943,670 $27,758,670 $26,600,763 $27,506,320 ¢657,093) $252,350 ($657,093) $252,350 $1,231,184 $1,231,184 ($849,816) ($849,816) $9,319,467 Initial Adopted Mid-Year Budqet Amended Bud~let $2,075,000 $2,147,000 $1,992,550 $2,064,550 $82,450 $84450 ($359,820) ¢' $82,450 $82,450 Initial Adopted M~d-Year Budqet Amended Budqet $1,079,550 $1,186,550 $1,076,750 $1,183,750 $2,800 $4800 $2,800 $2,800 $61,515 ~'¢' ~'"" ~" ' FY 2005-06 M/d- Year Budget Amendments Page 16 Bud.qet Recap Impact on Fund Balances (Conbnued) Transportation Fund (31) Revenues & Transfers In Expenditures & Transfers Out Impact on the Fund Balance FY 2005-06 Beginning Fund Balance Plus above ~mpact on Fund Balance FY 2005-06 Ending Fund Balance Proposition "A" Fund (32) Revenues & Transfers In Expenditures & Transfers Out Impact on the Fund Balance FY 2005-06 Beginning Fund Balance Plus above ~mpact on Fund Balance FY 2005-06 Ending Fund Balance Adopted Mid-Year Bud~let Amended Budqet $1,103,650 $1,142,650 $1,103,650 $1,142,650 $0 $0 $0 $0 Inlbal Adopted M~d-Year Bud~let Amended Budget $1,030,350 $1,030,350 $1,058,134 $1,097,134 ($2~784) ($6&784) ($27,784) ($66,784) FY 2005-06 M/d- Year Budget Amendments Page 17 C~ty of Lynwood Budget Amendments FY ;~005-2006 M~d-Year Budget Rewew City of Lynwood Details IACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTS I AMOUNT 01-30001 Properly Tax $150,000 Properly tax cotlechon ~s up based on the 40% receipt from the County and known adjustments (such as ERAF) 01-30012 In beu Properly Tax / VLF $800,000 FY 2005-06 amount w~ll be h~gher due to (1) one bme "true up" Swap from the State ($250,000), (2) codntlng the "'true up' in the FY 2005 06 base and (3} 9% growth (State calculated) 01 30101 01 30113 Sales Tax (Regular and $150 000 Sales tax shghtly h~gher than last year's actual due to reported "BackfilF) growth ~n overall sales $150,000 over budget (which was below last year's actual) 01-30106 Ufihty User's Tax $300 000 UUT receipts th~s year are ~n line w~th last year's, and slightly h~gher mainly due to the d~sconbnuat~on of the PWC exempbon Budget was below last year's 01-30203 Construction Permits $100 000 Strong construcbon acfiwty 01-30302 Vehicle Code Fines ($180 0OO) Acbwdy ~s drasbca~ly lower, confirmed by the County 01 30401, 01-30408 Interest (Regular and $240 000 FY 2005 06 assumed at last year's actual budget was 01-30402 Rental - Non-Recreafional $20,000 FY 2005-06 is estimated smmllar to last year's actual budget 01-30601 Plan check fees $80,000 Due to strong construction activity permit and plan check 01 30625 Natatorium Rentals $20 000 Activity projected in hne wdh last year's, budget IS adjusted to reflect this 01-30626 Bateman Rentals $45 000 01-30748 Vehicle Retease ($20 000) Actlwty projected shghtly higher than last year's, budget is adjusted to reflect this Adlustment based on a¢tuat cottecbons to date Thts year's acfiwty is shghtly lower thar~ last ye2,r's, budget was over- esbmated 01-30749 Rubbsh Admm $110 000 Collecfion shghtly h~gher than last year's, mainly due to the recent rate ~ncreases for waste management (ODS) services 03-33045 Transfer In from CIP-Street $72,000 Transfer ~n to cover the Traffic Safety Fund needs below (see Improvements-2004/LUA Env Svcs / Pubhc Works) 04 33045 Transfer in from ClP Street $107 000 Transfer in to cover the Ughfing Maintenance Fund needs Improvements-2004/LUA below (see Env Svcs / Pubhc Works) 31-33032 Transfer mn from Proposlfion $39,000 Transfer in to cover the Transpodatlon Fund needs below (see "A" (fund 32) Ei~ Svcs / Public Works) FY 2005-06 Mtd-Year Budget Amendments Page 18 C~ty of Lynwood Budget Amendments FY 2005-2006 M~d-Year Budget Rewew CtW of Lynwood Details icily Attorney ~' II'~; ~ ~' ; ~ ..... IACCOUNT NO I ACCOUNT DESCRIPTION AMENDMENT COMMENTS AMOUNT 01-4004 4220 Professional Serwces $150,000 ' $150~000 , , General Fund Total TotAl $150,000 C~ty Attorney's spending through year-end is proJected to reach $650 000 However only $500,000 was budgeted 01-4111-41xx Salanes and benefits ($22,697) Transfer Adm~mstrahve A~de to Finance TotAl {$40,041 ? F nance & Adm n strat on ~ ~ ~:~: ~ IACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTS AMOUNT 01-4131 41xx SaJanes and benefds $73 238 01-4131-41xx Salaries and benefits $61 000 Amount needed 1o fund the fntemat AudK unfl in FY 2005-06 (Feb Jun) Amount needed to fund the Purchas~nq O~ws~on ~n FY 2005-06 (Feb Jun) 01-4131-41xx Salaries and benefits $34,383 Amount needed to fund the ex~sbng but unfunded F~nanc~al _Ana1vst ~n FY 2005-06 (Feb-Jun) 01-4118-4220 Professional Serwces $40 000 Amount needed for the ¢lnanc~al System_ project manager (from the company selected based on the compebbve b~d) Th~s ~S to pay for the ~mbal work to develop techmcal system specd~cabons based on the known needs 01-4118-41xx Salaries and becefds $22,697 Transler Administrative A~de from C~ty Manager (Feb dun) 01-4118-41xx Salaries and benefits $20,584 Add an Adm~n~strahve A~de to enhance the C~ty's Rec(3rds Retenbon function l jTttal $251,902 ~Fmance & Admlmstratlon - MIS {Cltywlde Purchases) [ACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTSAMOUNT 01 4118 4313 Machinery & Equip $148,100 Technology purchases C~tvw~de (e matt and server upgredes computer and printer purchases based on employees' concerns and MIS assessment of needs, two-way radios and hand held dewces for Parking Enforcement) Total $148,180 FY 2005-06 M/d-Year Budget Amendments Page 19 JACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTS J Amount needed to fund the QoL D~rector and Office Assr II ~n FY 2005-06 (Mar-Jun) 01-4xxx 41xx Salaries and benefits $17 344 Transfer Off~ce Assistant II from Crty Manager 01 4xxx-41xx Salaries and benefits $28 963 Transfer BIockWatchCoordlnabonSpec~ahst from Recreabon Serwoes 01 4568-xxxx All Accounts $155 000 Transfer of the Code Enforcement Dfvlsmn from Development Serwces to the Quahty of L~fe Parfial budget transferred, balance as of February 1, 2006 Amount at left ~s an estimate 01-4568 41xx Salaries and benefits $21 012 Amount needed to fund the Nelqhborhood Preservahon SpecJahst In FY 2005-06 (Mar-Jun) R~ht-of-Way 01-4130-xxxx All Accounts $315 000 Transfer of the R~qht of Way / Graffiti Removal D~wslon from Enwronmenta[ Serwces/Publm Works to the Quahty of L~fe Parbal budget transferred, balance as of February 1,2006 Amount at left IS an esbmate 01-4130 41xx Salaries and benefits $76,302 Amount needed to fund 4 addlbonal Matntenance Workers in ROW and 2 position upqrades m FY 2005-06 (Feb Jun) 01 4130-41xx Salanes and benefits ($160,000) Sawngs wdl be used to balance the needs above 01-4130 4212 Operating Supphes ($10,000) Savings will be used 1o balance the needs above Landscapm~ and Arbor Serwces 01~i444-xxxx Ail Accounts $37 000 Transfer of the Weed Abatement Secfion from Enwronmental Serwces/Pubhc Works to the Quaht¥ of L~fe Padml budget transferred, balance as of February 1 2006 Amount at left is an estimate 01-4xxx 41xx Salaries and benefits $112,031 Amount needed to fund 6 prewously unfunded Maintenance Workers (Landscaping & Arbor Svcs) m FY 2005 06 (Feb-Jun) 01-4444-4220 Profesmonal Services ($20 000) Savings will be used to balance the needs above 01 4453-4220 Professmnal Serwces $30,000 Enhancement of funding for the Repens FIcus Planting / Wne Planbng Program ~n FY 2005 06 (from the $30,000 in~fially allocated) Code Enforcement 28 4568-xxxx All Accounts $120,000 Transfer of the Code Enforcement D~vtmon from Development Serwces to the Quahty of L~fe Partial budget transferred balance as of February I 2006 Amount at left ~s an estimate LandscaptnE and Arbor Services 33 4453-xxxx All Accounts $100 000 Transfer of the Tree Mmntenance Secbon from Enwronmental Serwces/Pubhc Works to the Quality of Life Partial budget transferred balance as of February 1,2006 Amount at left ~s an estimate 33 4776-xxxx Ail Accounts $390 000 Transfer of the Grounds Mmntenance Secbon from Enwronmental Serv~ces/Pubhc Works to the Quahty of L~fe Parbal budget transferred balance as of February 1, 2006 Amount at left ~s an estimate £andsca~e Malntenance Fund Total , ' ' ~ $490f000 ~ :. ~; ~¥',~ ', I- 'Tota $I ,265,773 FY 2005-06 M¢d-Year Budget Amendments Page 20 iEnv~r nLal,Serv~ces / Public Works ACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTS AMOUNT 01-4130-xxxx All Accounts ($315 000) Transfer of the R~qht of Way / Graffiti Removal Division from Environmental Services/Public Works to the Quahty of Life Padlal budge( transferred balance as of February 1 2006 Amount at left is an estmmate 01-4444-xxxx All Accounts ($37.000) Transfer of the Weed Abatement Secbon from Environmental Serwces/Pubhc Works to the Qualdy of L~fe Partial budget transferred balance as of February 1 2006 Amount at left ~s an estimate 01-4119-4220 Professional Serwces $13 500 Amount needed to pay various contractual obi~gabons Esbmated annual need ~s $87 000 the budget ~s only $73 500 01-4442-4101 Salaries ($13 500) Sawngs wdl be used to balance the needs above 01-4443-4214 Fleet service pads $18.500 Addd~onal funds are needed to cover the actual needs for serwce pads 014443-4215 Fuel $31 500 Because of gas price increases add~bonal funds are needed to cover for fuel cost 01-4443-4220 Professional Serwces ($50 000) Sawngs wdl be used to balance the needs above 01-4447 4313 Machinery &Equtp $50.000 Purchase of a dump truck to replace the one destroyed by fire ~n 2004. for use by the Street D~v~s~on 03 4447-4120 Overfime $5 609 Fundm~ needed due to addtbor~at work 03 4447-4220 Professional Serwces ($5 000) Transfer out to cover add~bonal funding needed ~n other hne ~tem 03-4447-4120 03-4448-4212 Operating supphes $30 000 Funding needed for 5 traffic control cabinets 3 to replace imrnedtately and 2 for future emergencies 03-4448-4220 Professional Serwces $42.000 Fundm9 needed to repair accident damage to traffic s~gnal 04~449-4220 Professional Services S17 000 Funding needed to repair accident damage to street hghbng system 04-4449-4224 L,ghtmg & Power $90.000 Addd~onal funds are needed for street l¢ghtlng energy costs ILIghtm.qMamterfanceFundTotal'I. ~ ~'~ , ~,¢.$107,000.~ ', ,.,..*¢ ~ ~ , ~ ~; _ ,¥~, ~.~,r~ ~.~,_~ 05-5299-4220 Professional Serwces ($72 000) Reduchon to allow a transfer to the Traffic Safety Fund to cover the needs above 05-5299 4220 Professional Serwces ($107.000) Reduction to allow a transfer to the Lighting Maintenance Fund to cover the needs above 05-8699-6603 Transfer Out - Traffic Safety $72 000 Transfer to the Traffic Safety Fund to cover the needs above Fund 05-6699 6604 Transfer Out - Lighting $107.000 Transfer to the L~ghtlng Maintenance Fund to cover the needs Maintenance Fund above ClP~Streetlmprovements-'2OO4/LUATotal,~'* ¢ $0 ,~,., "*~,,-- ,¢~'.1, ~ ~ ?1,,,, *~ ~''' ' ':~t~""~ %~;~ ' - -' ' JI 31~485~4220 Contract Se~ces $13 000 Addd~onal funds needed for the trolley system contracl 31 4485-4291 Bus pass subsidy $26.000 Add~bonal funds needed for the Bus Pass Subsidy The m~hal budget of $24 000 was based on the known expenence through May 2005 Current cost esbmates are at $50 000 I Transportatton Fuhd Totafi*, ~.~ ..~ , $39~000 ;' [% ~ "~ 32 6699-6631 Transfer to the Transportabon $39.000 Transfer to the Transportabon Fund to cover the needs above. Fund offset by the add~bonal sales tax revenue from the County jt'roposton..~,'~FundTotal,,,* ~ $3%000/ , ~', 'l, ~, ,~l ' I 33-4453-xxxx Alt Accounts ($100,000) Transfer of the Tree Maintenance Secbon from Enwronmental Serwces/Pubhc Works to the Quality of Lde Partial budget transferred, balance as of February 1. 2006 Amount at Ieff ~s an estimate 33-4776-xxxx Ali Accounts ($390.000) Transfer of the Grounds Maintenance Secbon from Environmental Serwces/Pubhc Works to the Quahty of Lde Parbal budget lransferred, balance as of February I 2006 Amount at le~ ~s an estimate FY 2005-06 M~d- Year Budget Amendments Page 21 ~Envtronmental Serv~cesV Pubhc,Works~(Contlnued),~.~ [ACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMFNTSAMOUNT 05-5224-4220 Professional Serwces ($500) Water System Master Plan project Reducbon in budget to offset needs below 05-5233 4212 Supphes ($4 700) F~eld / Survey Water Drawing project Reducbon in budget to offset needs below 05-5233 4220 Professional Services $5 200 Field / Survey Water Drawn9 project Funds needed to delete 05-5280-4101 Salanes ($6 600) Bougalnwlle Program Reduchon ~n budget to offset needs below 05-5280-4121 Pars Rebrement ($1 079) Bouga~nwlle Program Reduction in budget to offset needs below 05-5280-4122 Workers Comp ($429) Bouga~nwlle Program Reduction in budget to offset needs below 05 5280-4124 Group Insurance ($1 320) Bouga~nwlle Program Reducbon ~n budget to offset needs below 0575280-4129 Medicare Insurance ($95) BougamwHe Program Reduction in budget to offset needs 05-5280-4137 State D~sabd~ty ($78) Bougamwlle Program Reducbon m budget to offset needs below 05-5280-4230 Other Fee for serwces ($1 240) Bouga~nwlle Program Reducbon ~n budget to offset needs below 05-5280-4220 Professional Serwces $10 841 Bouga~nwl~e Program Funds needed to delete dehc~t ~n the 05-5286-4101 Salaries ($3,319) Pavement Management System Reduction ~n budget to offset 05-5286-4105 Temporary/Part Time ($500) Pavement Management System Reduchon in budget to offset needs below 05-5286-4121 Pars Retirement ($594) Pavement Management System Reduction ~n budget to offset 05-5286-4122 Workers Comp ($267) Pavement Management System Reducbon m budget to offset 05-5286-4123 Unemployment Insur ($1,000) Pavement Management System Reducbon in budget to offset 05-5286-4124 Group Insurance ($918) Pavement Management System Reducbon ~n budget to offset 05-5286-4129 Medicare Insurance ($62) Pavement Management System Reducbon in budget to offset needs below 05-5286-4137 State Drsablhty ($46) Pavement Management System Reduction rn budget to offset 05-5286-4223 Vehicle Expense ($1,800) Pavement Management System Reductmn in budget to offset 05-5286-4269 Admin Cost ($1,370) Pavement Management System Reduction m budget to offset needs below 05-5286-4220 Professional Serwces $9,876 Pavement Managemenl System Funds needed to delete deficit 05-5298-4220 Professional Serwces ($46 000) C~ty Hall Expansion Reduchon m budget to offset needs below 05-5298-4120 Ovedlme $45,000 C~ty Hall Expansion Funds needed 1o delete deficit in the 05-5298-4129 Medicare Insurance $500 C~ty Hall Expansion Funds needed to delete defictt m the 05-5298-4137 State D~sab¢lty $500 Cdy Halt Expansion Funds needed to delete deSc~t m the 05-5300 4220 Professional Services ($62,300) Water Ma~n Improvements Reduction m budget to offset needs below 05-5300-4101 Salanes $45 000 Water Ma~n Improvements Funds needed to delete deficit ~n 05-5300-4122 Workers Comp $1 000 Water Mare Improvements Funds needed to delete deficit in 05-5300-4123 Unemployment Insur $500 Water Ma~n Improvements Funds needed to delete deficit ~n FY 2005-06 Mfd- Year Budget Amendments Page 22 Env ronmental Servtces/ Pubhc~Worl(s (Cont hued) ~ -, ' '~ '~ ? ~ ' ~ ~ ~ 05-5300 4129 Medicare insurance :$800 Water Mare Improvements Funds needed to delete deficit ~n the account 05-5300 4134 FICA Retirement $500 Water Main Improvements Funds needed to delete deficit ~n the accounl 05 5300-4137 State D~sab~hty $500 Water Mare Improvements Funds needed to delete deficit ~n the account 05-5312 4101 Salanes ($3 000) Repens F~cus Planbng Reduction tn budget to offset needs below 05 5312-4212 Operabng supphes ($3 000) Repens Ficus Planhng Reduction ~n budget to offset needs below 05-5312 4220 Professional Serwces $6 000 Repens F~cus Planbng Funds needed 1o delete deficit ~n the account Total ($538,0001 I ACCOLINT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTS AMOUNT 01 4121-4139 Educabonal Reimbursement $1 500 Funds were not allocated to cover tu~bon reimbursement for staff person attending college, per MOU 01-4121 4220 Professional Services $100 000 Funding to conduct a Qty-W~de classification and Compensabon Study 01 4121-4250 Travel and Meehngs $1,000 Funds for staff to attend professional development events 01-4121 4220 Profess[or~s/Services $10,000 Additional funding ~s needed to con,duct team bus,ding for specific departments, through the end of FY 2005 06 FY 2005-06 Mid-Year Budget Amendments Page 23 IACCOUNT NO ACCOUNT DESCRIPTION AMENDMENT COMMENTS ] AMOUNT 01-47xx-41xx Salaries end benefits ($28 963) Transfer Block Watch Coordlnabon Spec~ahst to Quahty of Life 01-47xx-41xx Salanes and benefits $37 887 Funding for a new Senior and Social Sel¥1ces Manaq~ pOSlt~On (cost is for Mar-Jun) 01-4771-4220 Professional & Contractual $44 500 Services Funding to conduct cdyw~de special events for the second-half oftheflscalyear Events to lnclude Women'sHiston/Month- March ($8 000) Annual Easter Programs March/April ($7 500), C~nco de Mayo - May ($9,000), Older Amencans Program - May $3 500 G~rlsNVomens Sports FesbvaI May ($7 500) Juneteenth Celebration ($9 000) 01-4771-4230 Other Fees for Serwces $11,000 01-4771-4105 Temporary/Pad T~me ($5 000) 01-4771-4130 Other Pay ($2,200) 01 4773 4222 Insurance Premiums $1 500 01-4773-4230 Other Fees for Services $12 700 Funds needed to prowde expanded mormng hours (6 00 a m - 8 00 a m ) requested by the City Counc~t Use sawngs to cover needs above Use savings to cover needs above Bateman Hall Funding needed for hablhty insurance coverage, supported through fees paid by clients Bateman Hall Funding needed for Sheriff and Private Security Serwces at events supported through fees paid by clients 01-4772-4101 Salary ($9,000) 01-4773-4105 Temporary/Part Time ($5 000) 01-4779-4224 L~ghts & Power $10,000 Use savings to cover needs above Fundin9 to cover the eshmated hghhng costs at the Sr Center The cost ~s based upon the Bateman Hall's ($2,500/mo) for March - June 01 4779 4225 Gas $2 000 Funding to cover the estimated gas usage costs at the Sr Center The cost ~s based upon the Bateman Hall's ($500/mo), for March June 01-4774-4230 Other Fees for Services ($4,100) Use sawngs to cover needs above 01-4775-4101 Salary ($3,000) Use sawngs to cover needs above 01-4775-4224 L~ghts & Power ($10,000) Use sawngs to cover needs above 01-4775-4225 Gas ($4,000) Use sawngs to cover needs above 01-4784-4224 L~ghts & Power ($12,500) Use sawngs to cover needs above 01-4784-4228 Rental Bldgs & Equipment ($1,000) Use sawngs to cover needs above General F~nd Total- ~' ~ ........ ':~'~ % !! '¢:" Tote $34,823 FY 2005-06 Mtd-Year Budget Amendments Page 24 [ACCOUNT NO ACCOUNT DESCRIPTIONAMOUNT AMENDMENT COMMENTS 01-4568 xxxx A~I Accounts ($155,000) Services to the Quahty of Lde Padlal budget transferred 01-4133-4120 Overhme $3 000 Ovedlme for staff to ~nput bus~ness hcense forms and pnnt new hcenses during the renewal penod 01 4133-4f O1 Salary ($3 0gO) Use sawi~gs to cover r~eeds above 01-4662-4120 Overfime $2,000 Dunng 1he "construcbon season" staff must respond to a h~gh ~ncrease ~n calls and customers at the pubhc counter not leawng much fime to do other office dufies Staff works after hours and/or weekends to do such work and fimsh pendzng assignments / projects 01-4133-4101 Salary ($2 000} Use s~wngs to cover needs above 01-4662-4220 Prof & Contractual Services $50,000 Funding for the Plan Check~ng services prowded t~rough a consultant firm due to an ~ncrease ~n development projects and the approaching ' construction season" 01-4133-4101 Salary ($500) Use sawngs to cover needs above 01-4662-4101 Salary ($30 000) Use sawngs to cover needs above 01-4662-4125 Umform Allowance $2 000 Uniforms and boots wdl be purchased to maintain a professional appearance and comply with the dress code 01 4133-4311 Office Equipment ($2,000) Use sawngs to cover needs above $3O,OOO 01-4662-4313 Machinery & Equ)p the Building & Safety Manager / Building Official position filled being filled staff Wlfi need more vehicles to perform field identify City Employees during field inspections Average cost $15 000 per vehicle Vehicles requested two (2) 01 4662-4250 Travel & Meefiogs ($3 000) Use savings to cover needs above 01-4662-4226 Telephone ($1 000) Use sawngs to cover needs above 01-4662 4311 Office Equipment ($1,000} Use sawngs to cover needs above 01-4133-4101 Salary ($20 000) Use sawngs 1o cover needs above 01-4661 4120 Overfime $2 000 Dunng the "construcfion season" staff must respond to a h~gh ~ncrease ~n calls and customers at the pubhc counter not leawng much fime to do other office duties Staffworks after hours and/or weekends to do such work and finish pending assignments/projects 01-4133-4212 Operafing Supphes ($2 000) Use sawn0s to cover needs above 01-4661 4101 Salary ($45 000) Use sawngs to cover needs above 01-466f~,250 Trave~ & Meefiegs ($10,000} Use %a'~9% to co'¢~ neet~s abo'~e 01-4661-4251 Dues & Subscnpfion ($1,000) Use sawngs to cover needs above 01-4661 4313 Machinery & Equip ($1,000) Use savings to cover needs above 01-4661-4311 Office Equipment ($2 000) Use sawngs to cover needs above 01-4661-4226 Telephone ($1 000) Use sawngs to cover needs above FY 2005-06 M/d-Year Budget Amendments Page 25 Deve opment Services (Cent nued) ~ :~ ~ ~i ' ~ ~~ ~ ~ ~;~. ~. ~ ~ 01 4661-4230 Other Fees for Serwces $2 500 Funding for the Planning Commission d~nners The Commission meets the second Tuesday of each month Meehngs beg~n at 6 30 PM and last for several hours Droner ~s purchased for each meebng as many of the commissioners come straight from work to the meetings Average cost for d~nner ~s $300 00 per meehng 01 4133-4212 Operabng Supphes ($2,500) Use sawngs to cover needs above 01-4661-4125 Un~form Allowance $2 000 Undorms w~ti be purchased to maintain a professional appearance and comp{y w~th the dress code 01 4133 4220 Prof & Contractual Services ($2,000) Use sawngs to cover needs above 01-4117-4120 Overbme $8000 Staffmustworkweekends n~ghthmeoperabons and special events 01-4117-4101 Salary ($8,000) 01-4117-4/25 Uniform Allowance $7,000 Use savings to cover needs above With the ~ncrease of officers Into the dw~s~on add~fion81 funding ~s required to outfit lhe new officers Current officers need replacement uniforms due to da~ly wear and tear 01-4117-4250 Travel & Meehngs ($3 000) 01-4117 4101 Salary ($3 000) 01-4662 4226 Telephone ($1 000) 01-4117-4220 Prof & Contractual Services $15,000 01-4117-4101 Salary ($15,000) 01-4117-4211 Office Supphes $500 01-4661-4226 Telephone ($500) 01-4117-4221 Adverhs~ng & Pr~nhng $5,000 Use savings [o cover needs above Use sawngs to cover needs above Use sawngs to cover needs above Add~honal funding ~s necessary for the recently approved parking meter ~nstallahon Use S@vtngs to cover needs above Staff w~ll need add~honal supphes due to the growth of the dw~slon by lwo (2) new employees Use sawngs to cover needs above Staff wdl require add~honal funding to ~mplement public relabon programs and maintain stock of cltahons envelopes etc 01-4117-4101 Salary {$5,000) Use sawngs to cover needs above 01-4117-4313 Machinery & Equip $85,000 Staff has requested the purchase of four (4) new vehicles 1o accommodate the growth of the Parking Control dwm~on, these ~nclude (3) trucks and a sedan I Geh~raf Fund Total ~,, 28 4568 xxxx All Accounts ($120 000) Transfer of the Code Enforcement D~v~s~en from Development Serwces to the Quahty of L~fe Parhal budget transferred, balance as of February 1, 2006 Amount at left ~s an estimate ITotal ' $0 ($225,5001 FY 2005-06 Mid-Year Budget Amendments Page 26 IACCOUNT NO ACCOUNT DESCRIPT'ON AMENDMENT COMMENTSAMOUNT I 01-4665-4120 Oved~me $2 500 01-4666-4120 Overtime $2 500 01 4665-4311 Office Equipment $5 000 Funding needed for oved~me for staff, due to staff shodages, salary sawn~s exmt (see below) Funding needed for ovedtme for staff, due to staff shortages salary sav~n,c/s exmt (see below) Parhhons for new office 01 4666 4311 Office Equipment $5,000 Partlfions for new office 01-4677-4311 Office Equipment $5,000 PartlfiORS for new office 01-4678 4220 Prof & Contractual Svcs $1,500 01-4666-4101 Salanes ($10 000) ($11 500) Fundln9 needed to cover deficit In the account Use savings to cover needs above Use savln,qs to cove¢ needs above I $0 FY 2005-06 Mid-Year Budget Amendments Page 27 Exhibit "B" Organizational Structure of the Quality of Life Services Department FY 2005-06 M~d-Year Budget Amendments Page 28 Exhibit "C" Organizational Structure of the Finance & Administration Department FY 2005-06 Mid-Year Budget Amendments Exhibit "D" Job Descriptions For New Or Amended Classifications Included are the following Job Descriptions New I D~rector of Quality of L~fe Services 2 Purchasing Manager 3 Semor Internal Auditor 4 Semor and Social Serwces Manager Amended 5 Accounbng Techmc~an 6 F~nanc~al Analyst 7 D~rector of PubhcWorks 8 Assistant D~rector of Pubhc Works FY 2005-06 Mid-Year Budget Amendments Page 32 CITY OF LYNWOOD DIRECTOR OF QUALITY OF LIFE SERVICES DEFINITION Under adm~mstrabve d~recbon of the C~ty Manager to plan, orgamze and administer the Quahty of L~fe Services department including Code Enforcement, Grafflb Removal, Alley and Weed Abatement, Landscaping Maintenance and Arbor Services, Block Watch acbv~bes, C~t~zen Requests for Services, and other related neighborhood and commumty service programs EXAMPLES OF DUTIES Administers all quality of life issues including Code Enforcement operations, coordinating commumty clean up and anb-htter campaigns and programs, coordinate activities of Mayor's Quahty of L~fe Task Force, prowdes recommendabons to the C~ty Manager and C~ty Council on objecbves, level of service, schedules and other operating aspects of the above areas and other related services as assigned, maintains personal contact w~th residents, orgamzabons and business commumty to promote parbc~pabon m developing neighborhood and bus~ness ~mprovement programs parbcular to their environment, serves as staff ha~son w~th Cai Trans contracts and services, d~rects preparation of and administers Quality of L~fe Services budget, prepares reports and agenda items, determines the effecbveness and/or ~mpact of programs and services being provided, ~nterprets and explains pohc~es, procedures, rules and regulabons of the C~ty as they pertain to quahty of life ~ssues, coordinates w~th C~ty departments, residents, businesses and commumty groups to ensure problems are sabsfactonly resolved ~n comphance w~th estabhshed laws, rules, regulabons and procedures, keeps appnsed of changes in laws, codes ordinances and C~ty pohc~es, conducts research and special studies as assigned by the C~ty Manager, provides supervision, tralmng and evaluation of the Quahty of L~fe Services staff, attends C~ty Council and Commission meetings as required, performs other related dubes as assigned SPECIAL REQUIREMENT Possession of an appropriate Cahforma driver's hcense ~ssued by the State Department of Motor Vehicles DESIRABLE QUALIFICATION Knowledge of Modern methods, techmques and practices of contract negotiations and services between agencies, Pnnc~ples, practices and procedures of pubhc admm~strabon, management and orgamzabon, Techmques of financial, management and adm*mstrabve analys~s, Pnnc~ples and pracbces of vaned commumty and pubhc services, Funcbons, operation and objectives of a mumc~pal government orgamzat~on, Applicable C~ty, County and State laws, codes and ordinances, Report writing methods and techmques, Pnnc~ples and pracbces of supervisions, tra~mng and budget adm~mstrabon, FY 2005-06 M/d-Year Budget Amendments Page 33 Effecbve pubhc relabons methods, Pnnc~ples and pracboes ~nvolved ~n ~mplemenbng ~nnovabve commumty based programs, Computers and computer appl~cabons and Ab~hty to Plan, orgamze, d~rect and coordinate a comprehensive quahty of hfe acbwbes and programs, Effecbve orgamze and formulate policies and procedures perta~mng to C~ty commumty programs, Analyze and develop community parbc~pabon and recommendabons, Prowde techmcal assistance to Lynwood c~bzens, commumty orgamzabons, Comm~ssfons, and committees, Inibate research studies and reports ~nclud~ng the collecbon, orgamzabon, analys~s and development of adm~mstrabve and management recommendabons, Prepare and present comprehensive wntten and oral reports, Follow up and resolve ~ssues, Establish and maintain cooperabve work relabonsh~ps w~th those contacted ~n the course of work, Budd partnerships within and outside the C~ty, Supervise and train subordinate personnel and TRAINING AND EXPERIENCE Any comb~nabon of tralmng and experience which would provide the required knowledge and ab~hbes ~s quahfy~ng A typical way to obtain th~s knowledge and ab~l~t~es would be Seven years of professional expenence ~n managing code enforcement, graffith right of way, or related quat~ty of i~fe acbvtbes, ~ncludlng at least three years in a supervisory or adm~mstrabve capacity EDUCATION Graduabon from an accredited four-year college or umvers~ty w~th a Degree ~n Pubhc Adm~mstrabon, Bus,ness Adm~mstrabon, Industnal Relabons, F~nance, Pubhc Policy or a closely related field ~s required Possession of a Master's Degree ~n a field noted above ~s preferred and may be subsbtuted for one year of the required experience Effective Date February 2006 FY 2005-06 M¢d-Year Budget Amendments Page 34 CITY OF LYNWOOD PURCHASING MANAGER DEFINITION Under general d~rectlon, to superwse, plan and coordinate the acbwbes and operations of the Purchasing D~ws~on w~th~n the F~nance and Adm~n~strabon Department, to oversee the C~ty's overall purchasing pracbces, to maintain control over the C~ty overall purchases and contractual engagements, to coordinate assigned achv~t~es w~th other C~ty departments, d~ws~ons, outside agencies, businesses and the general pubhc, and to prowde h~ghly responsible and complex staff assistance to the Assistant C~ty Manager/F~nance EXAMPLES OF DUTIES Coordinates the orgamzabon, staffing, and operabonal acbwbes for the Purchasing Dlws~on, estabhshes and maintains controls over, and tracks the procurement of materials, supplies, and services for the C~ty, leads ~n the development and ~mplementabon of goals, objecbves, policies, and priorities for the Purchasing D~ws~on and the C~ty's purchasing and procurement functions, ~denbfles resource needs, recommends and implements ~ohc~es, procedures, rules, regulabons, and ordinances, selects, trains, mobvates and evaluates assigned personnel, prowdes or coordinates staff tra~mng, works w~th employees to correct performance deficiencies, d~rects, coordinates and rewews the work ~an for the Purchasing DIws~on, meets wlth staff to ~denbfy and resolve problems, assigns work acbwbes and projects, momtors work flow, reviews and evaluates work products, methods and procedures, ~denbfies opportumbes for ~mprowng service dehvery methods and procedures, rewews w~th appropnate management staff, ~mplements ~mprovements, participates ~n the development and adm~mstrabon of the Purchasing D~ws~on budget, forecasts add~bonal funds needed for staffing, equipment, matenals, and supphes, directs the momtonng of and approves expenditures, recommends adjustments as necessary, coordinates assigned services and acbwtles w~th those of other d~ws~ons and outside agencies and orgamzabons, maintains the Central Stores warehouse, oversees, rewews and processes purchase orders, b~ds for services, and service, maintains C~tyw~de agreements and bidders hsts, estabhshes and maintains contact and negotiate with vendors, keeps ~nformed of new products, develops new sources of supply, evaluates vendor performance, coordinates open purchase orders, purchases or oversees ~urchases of regularly used ~tems for C~ty departments, provides staff assistance to the Assistant Ctty ManagedF~nance, prepares and presents staff reports and other necessary correspondence, receives and rewews certain b~ds for matenals, supphes, vehicles, and services, prowdes recommendations,to the Assistant City Manager/F~nance, C~ty Manager and C~ty Councd on award of contracts from the b~ds, sells, trades, or otherwise d~spose of surplus property at annual C~ty aucbon, responds to and resolves d~fficult ~nqu~nes and complaints, attends and participates ~n professional group meetings, stays abreast of new trends and ~nnovabons ~n the field of purchasing, develops and maintains controls to ensure the receipt and mspecbon of all supplies, services, and equipment purchased to ensure conformance w~th spec¢~cabons, supervises the transfer of surplus or unused supphes and equipment between departments as needed and the sale of ail supphes and equipment which cannot be used by any agency or which have become unsuitable, and ~erforms related dubes and respons~bdlbes as assigned ~- Y 2005-06 Mid-Year Budget Amendments Page 35 SPECIAL REQUIREMENTS Possession of an appropriate valid driver's license issued by the State Department of Motor Vehicles DESIRABLE QUALIFICATIONS Knowledge of Operabonal charactensbcs, services and act~wbes of a comprehensive municipal purchasing program, Modern and complex pnnc~ples and pracbces of governmental purchasing, Princ~ples of contract negobat~on and adm~mstrat~on, Pertinent Federal, State, and local laws, codes and regulabons, Pnnc~ples of budget preparation and control, Pnnc~ples of supervision, tra~mng and performance evaluabon, Modern office practices, methods, and computer equipment, Pnnclples and procedures of records keeping and reporting, Safe dnwng pnnc~ples and pracbces, and Ability to Manage and coordinate the work of techmcal and administrative support personnel, Select, supervise, train and evaluate staff, Analyze_problems, ~denbfy alternabve solubons, project consequences of proposed acbons and ~mplement recommendabons In support of goals, Interpret and apply Federal. State. and local policies, procedures, laws, and regulabons, Prepare and maintain accurate and complete records, Prepare clear and concise reports, Prepare and adm~n~s, ter budgets, Respond to requests and inquiries from the general public, Exercise good judgment, flexibility, ,creat~wty, and sens~t~wty ~n response to changing situations and needs, Operate modern office equipment including computer equipment and software, Operate a motor vehicle safely, Communicate clearly and concisely, both orally and in wnbng, Estabhsh, maintain, and foster pos~bve and harmonious working relationships w~th those contacted ~n the course of work, Work under pressure and deal w~th h~gh levels of stress. Constantly maintain a profess~ona~ demeanor and TRAINING AND EXPERIENCE Any comb~nabon of training and expenence which would prowde the required knowledge and ab~l~bes ~s qualifying A typical way to obtain th~s knowledge and abilities would be F Y 2005-06 Mfd- Year Budget Amendments Page 36 F~ve years of responsible government purchasing experience ~ncludmg two years of super- wsory experience EDUCATION Bachelor's degree from an accredited college or umvers~ty w~th major course work ~n accounting, finance, pubhc adm~mstrat~on, business administration, or a related field ~s required A Master's degree ~s des,table Effective Date February 2006 FY 2005-06 M¢d-Year Budget Amendments Page 37 CITY OF LYNWOOD SENIOR INTERNAL AUDITOR DEFINITION Under general d~recbon, the Semor Internal Auditor ~s responsible for performing d~verse and specialized financial and operabonal audits using accepted audit programs and pracbces, prepares work papers in accordance w~th appropriate standards, makes recommendabons regarding ~mprovements In systems, controls, procedures, or other correcbve actions as necessary to assist management to maintain a comprehensive frame work of ~nternal controls and ensure efficiency and effecbveness m operabons, leads the financial and operabonal analyses dunng the budget development, maintains regular control on spending and performance and reporting to the C~ty Council, and performs other dubes as assigned CLASS CHARACTERISTICS Th~s position requires excellent knowledge of the theones and pnnc~ples of aud~bng and governmental accounbng, financial and operabonal analyses, mumc~pal adm~mstrabve pracbces, ~nternal audit standards, electromc data processing systems, adm~mstratlve and accounbng controls and the ab~hty to logically develop audit reports and recommendabons and ~nteract with all levels of management and the elected officials Under d~recbon, exercises d~screbon ~n decision-making which may ~mpact the Implementabon and apphcabon of fiscal pohcy, pracbces and standards May exercise d~rect or techmcal/funcbonal supervision over accounting, techmcal and support staff EXAMPLE OF DUTIES Documents, evaluates and venfles ~nternal controls ~n accordance w~th stated pohcles and the Standards for The Professional Pracbce of Internal Auditing, ~denbfles nsks, develops audit programs, financial and operabonal audits, ubhzes a consultabve approach, partners w~th external auditors and ~nternal chents, prepares and leads ~nternal audits over the authorlzabon processing, contracts, grants, recording and reporting of financial transacbons for comphance with generally accepted pracbces and specific C~ty pohc~es and procedures, financial and operabonal performance, and analysis of C~ty operabon, makes recommendabons as necessary to ensure efficiency ~n the ut~hzabon of resources and effecbve achievement of program goals, performs periodic audits of outside enbbes collecbng revenues ensunng comphance to mumc~pal codes and other adm~mstrabve regulations, conducts research and data gathenng acbwbes related to financial and operabonal performance, leads special studies and analyses focusing on the development and ~mprovement of financial controls and compliance techmques and procedures, develops and implements operabng pohc~es and procedures to ensure adequate ~nternal controls and the accuracy and rehabd~ty of financial ~nformabon, may fac~htate the work of external auditors and prowde adwce on follow-up procedures, executes follow-up acbwbes and acts as a techmcal resource for audit ~ssues, may conduct financial and program audit of grant sub-recipients as necessary to ensure comphance w~th specific grant prows~ons and general requirements, prowdes techmcal assistance to grant sub-recipients on fiscal adm~mstrabon ~ssues as required, leads the financial and operabonal analyses dunng FY 2005-06 M/d-Year Budget Amendments Page 38 the budget development, maintains regular control on spending and performance reporbng to the City Councd, and performs other dubes as assigned SPECIAL REQUIREMENTS Possession of a CPA or CIA cerbflcate ~s required Possession of an appropnate Cahforn~a driver's hcense ~ssued by the State Department of Motor Vehicles DESIRABLE QUALIFICATIONS Knowledge of Mumclpal finance adm~mstrabon and regulations, Pnnc~ples and pracbces of mumc~pal accounbng systems and controls, budgeting, procurement, and ~nvestments, Modern techniques of auditing, financial and operabonal analyses, research and data collecbon, Integrated computer based financial systems, Computer based analybcal tools, pracbces of admlmstrabve and fiscal controls Abd~ty and to Design and prepare diverse and complex audit, financial and operabonal reports, Analyze financial and operabonal data, Develop conclusions and make logical recommendations, Develop, ~mplement arid ~nterpret goals, oblecbves, policies, procedures and ~nternal controls, Plan, orgamze, and coordinate the work of professional, techmcal and support staff, Commumcate effecbvely, both orally and ~n wnbng, Work under pressure and deal w~th h~gh levels of stress, Estabhsh and maintain effecbve work~ng relabons w~th City officials, employees, and other audiences, Constantly maintain a professional demeanor and TRAINING AND EXPERIENCE Any comb~nabon of training and expenence which would prowde the required knowledge and abdlbes necessary ~s qualifying A typing way to obtain th~s knowledge and ab~hbes would be F~ve years of ~ncreas~ngly responsible experience ~n mumclpal auditing, accounbng and/or financial analys~s, ~nclud~ng two years of supervisory experience EDUCATION Bachelor's degree from an accredited college or untvers~ty w~th major course work ~n accounbng finance, pubhc admln~stratton, bus~ness adm~n~strabon, or a related field ~s required A Master's degree ~s desirable FY 2005-06 M¢d-Year Budget Amendments Page 39 Effective Date February 2006 F Y 2005-06 Mid- Year Budget Amendments Page 40 CITY OF LYNWOOD SENIOR AND SOCIAL SERVICES MANAGER DEFINITION Under the d~rect~on of the D~rector to plan, orgamze, coordrnate and direct the City recreation, commumty services, social serwces and actlwbes program, to supervise ;~onal recreabon staff members, to supervise a large staff of pa~d and volunteer recreation leaders and assistants, and to do related work as required DISTINGUISHING CHARACTERISTICS Th~s incumbent performs a variety of d~ff~cult and complex assignments Assignments may ~nclude the responslbd~ty of overseeing and d~recbng staff, programs, service and maintenance actlwt~es of a community facd~ty such as the Semor C~bzen Center and to oversee and d~rect C~ty-w~de Recreabonal and social service programs acbwbes and services Incumbents may exercise lead superv~s,on over management and general employee program, techmcal or clerical personnel EXAMPLES OF DUTIES Plans, orgamzes, coordinates and d~rects a comprehensive program of recreational, commumty services and social acbv~hes and services at the Semor C~bzens Center and at satelhte Iocabons, assesses needs of C~ty for special recreational acbwbes, supervises professional recreabon staff, superwses and schedules the work of management staff, spec~ahsts and leaders who supervise and ~mplement aspects of the program, hires and trains staff, promotes pubhc relations, leads special group acbv~hes and ~nstrucbonal programs, makes recommendabons regarding pohcy and budgetary matters, adm~msters and controls the Recreabon & Community Services Department budget, develops spec~ahzed programs for sen~or c~bzens, assists ~n the evaluabon of current programs and the need for new program development, d~rects the usage and renta~ of the Semor C~bze~s Center, prepares news releases, bullebns and publicizes programs and events, d~rects the preparation of the City Newsletter, directs the )rows~on of semor c~bzen services, attends meebngs and prowdes techmcal support and ~nformabon to comm~ss,ons, boards and assoc~abons, performs a vanety of techmcal, accounting, budgetary and adm~mstrabve dubes ~nvolved ~n grant acqu~s~bon and adm~mstrabon, capital project development and adm~mstrabon, financial record keeping and computer usage and apphcahon, performs general dubes ~n the area of )ubhc relations, may prowde d~rect leadership for special group acbwbes and mstrucbon programs, attends meebngs w~th commumty groups and school officials parbc~patmg ~n the recreabon program, prepares correspondence, reports, manuals and program reformation sheets, attends workshops, seminars and conferences SPECIAL REQUIREMENT Possession of an appropnate Cahforma dnver's hcense ~ssued by the State Department of Motor Vehicles DESIRABLE QUALIFICATIONS Knowledge of FY 2005-06 M~d-Year Budget Amendments Page 41 Gerontology, methods and techmques of working w~th semor c~bzens and older adults, Objecbves, methods, and techmques of planned recreation, commumty serwces and social serwce aobwbes for semor c~bzens, Major sports and other recreabonal acbwbes suitable for semor c~bzens, Commumty fac~hty management, maintenance and operabons, Commumty orgamzabons and resources avadable, Recreabonal programs, and equipment, Philosophy, objecbves and requirements of a mumc~pal recreabon and community service program, Pnnc~ples and pracbces of recreabon adm~mstrabon ~nclud~ng budget preparabon and control and program development and management, Grant preparabon, apphcabon and adm~mstrabon pracbces, Safe and hazardous pracbces m sports programs and acbwt~es, Pnnc~ples of supervision and tralmng, Pnnc~ples of an effecbve pubhc relabons program, General operabons of mumc~pal government, and Ab~hty to Plan, orgamze, coordinate and d~rect the recreabon, commumty services and social serwce program includ~n9 pa~d and volunteer staff, Plan, coordinate supervise and direct the operabon of a commumty center, Research, plan, promote, supervise and evaluate recreational and social service programs suitable to the C~ty's needs, Prepare and admlmster the Center budget, Direct grant apphcabon and administration acbwbes, Provide techmcal ~nformatlon and assistance to commissions, boards and associates, Address pubhc and c~wc groups and prepare reports and correspondence, Deal courteously and effecbvely w~th the general pubhc and estabhsh and maintain cooperabve work relationships and coordinate c~tyw~de programs and act~wtles w~th other agencies, Prepare comprehenstve written reports, Supervise, d~rect and train subordinate personnel, Promote and enforce safe work practices and TRAINING AND EXPERIENCE Any comb~nabon of tra~mng and experience, which would prowde the required knowledge and abfl~bes, is quahfy~ng A typical way to obtain the knowledge's and abilities would be FY 2005-06 M~d- Year Budget Amendments Page 42 F~ve years of professional expenence ~n working ~n a geriatric setbng, ~nclud~ng at least two years of experience in a supervisory capacity and one year iR a management capacity EDUCATION Graduabon from an accredited Gerontology ~s required four-year college or university w~th a degree ~n Effecbve Date February, 2006 FY 2005-06 Mid-Year Budget Amendments Page 43 CITY OF LYNWOOD ACCOUNTING TECHNICIAN DEFINITION Under general supervision, to perform difficult and techmcal account clencal work required ~n the preparabon and maintenance of accounbng, purchasing, budgetary and fiscal records, and to do related work as required EXAMPLES OF DUTIES Performs a w~de vanety of techmcal accounbng and clencal work involved m the preparabon and maintenance of accounbn9, purchasing, budgetary and fiscal records, opens, verifies balances and adjusts accounts, maintains ledger systems, posts, assembles, tabulates and compares financial data, prepares or checks warrants, invo~ces, bme records, requ~s~bons, purchase orders and s~m~lar fiscal documents, compares, schedules, indexes and fries bills, vouchers, warrants and other records, prepares and checks vanous stabsbcal or accountm9 tables and reports, keeps journals or subsidiary ledgers, assists ~n prepann9 and may type accounting, stabsbcal reports and schedules, operates adding, calculating, computer terminal and other off~ce machines, keeps records of cash transacbons and of receipts ~ssued, prepares and sends bdls and delinquency nobces, audits and balances b~lls, maintains cash account records, rewews claim vouchers, performs a variety of commumty development, accounts receivable and payable recordkeepmg dubes, assists ~n the preparabon of County, State and Federal reports, prepares and maintains financial control records, prepares purchase orders, purchase requ~s~bons, and other necessary documents related to the purchase of supphes, equipment, serwces, and materials m accordance w~th C~ty code, prepares and ~ssues emergency purchase orders ~n accordance w~th C~ty code, sorts, audits, and d~stnbutes purchase orders to vendors and departments, confers w~th vendors regarding purchase order status, assists w~th purchase of supphes, materials, equipment, and services for various C~ty departments, coordinates bid process, places legal notices in newspaper, mails special ~nstrucbons for bids, contracts, leases, and agreements, conducts b~d opemng, records b~d and proposal results, prepares evaluation of b~d proposals and recommendations for award, coordinates all purchases and procurements with requesting departments and in accordance with C~ty code, maintains files and records of contracts, leases, and agreements and other documents ~n alphabebcal, numerical, chronological, and top~cal order, prowdes a variety of ~nformat~on to City personnel and members of the general pubhc, prepares a variety of letters and correspondence, responds to inquiries from the auditors, elected officials, the C~ty Manager, departments and vendors, may tram and prowde lead d~recbon to other personnel DESIRABLE QUALIFICATIONS Knowledge of Accounbng and financial recordkeeplng methods, pracbces and procedures, especially as they pertain to mumc~pal accounting, accounts payable, purchasing and ubhty systems, Generally accepted accounting and bookkeeping principles and procedures and their application to accounbng transacbons, purchasing, and databases, FY 2005-06 M¢d-Year Budget Amendments Page 44 Mathemabcal pnnclples apphed to financial and stabsbcal record keep,ng, Modern office methods, procedures and equipment ~nclud~ng computer programs and apphcabons, Automated financial management systems, Apphcable Federal, State and mumc~pal laws and regulations, Apphcable C~ty and off~ce pohc~es, procedures and rules, Recordkeep~ng and report preparation procedures, and Ability to Perform complex financial recordkeep~ng work, Prepare clear and accurate financial statements, reports and analyses, Perform a variety of techmcal accounting dubes related to accounts payable and receivable, ubhty bdhng, purchasing and procurement, ~nsurance, fnnge benefits and deferred compensabon, Apply accounbng and bookkeeping pnnc~ples to special office, department and munrc~pal requirements, Operate calculabng, adding and computer equipment with speed and accuracy, Assist ~n the preparabon of special reports, Update and maintain a vanety of stabsbcal and financial files and records, Meet a variety of customers tacffully and courteously and answer questions ~n person and over the telephone, Estabhsh and maintain cooperative working relationships, Type accurately from clear copy, Analyze s~tuabons accurately and adopt an effecbve course of acbon, Assist ~n training and leading the assigned staff, Read and write at the level required for successful job performance and TRAINING AND EXPERIENCE Any comb~nabon of tra~mng and experience which would prowde the required knowledge and abdltles ~s quahfy~ng A typical way to obtain th~s knowledge and abdibes would be Three years of expenence ~n financial, accounting or stabstlcal recordkeep~ng and processing, performing duties comparable to those described above EDUCATION Comptebon of co~ege level courses ~n accounbn9, bookkeeping and re~ated areas ~s req u ~ red Effective Date February 2006 FY 2005-06 Mid-Year Budget Amendments Page 45 CITY OF LYNWOOD FINANCIAL ANALYST DEFINITION Under supervision, performs analybcal, adm~mstrabve and/or management dubes and respons~bd~bes ~n various adm~mstrabve staff functions ~ncludlng budget/financial analys~s, program/organlzabonal analys~s, project management, legtslabve analys~s and development, and performs related work as assigned CLASS CHARACTERISTICS Th~s poslbon works under hmlted supervision and ~s expected to perform the full range of analybcal work requ~nng complete knowledge of adm~mstrabve pnnc~ples and analybcal pracbces This pos~bon exercises a h~gh degree of respons~b~hty for budgetary research, analys~s and prowd~ng recommendabons for cons~derabon by staff and management and requires some ~ndependent judgment ~n making dec,s,ons and may be the subject matter expert in one or more areas Th~s pos~bon will assist division managers or department d~rectors ~n accomphsh~ng objecbves which ~nclude budget preparabon and momtonng, contract comphance, orgamzabonal analys,s, legislative analys~s, and pohc~es/procedures development EXAMPLES OF DUTIES Assists ~n the preparation of the annual budget for d~v~s~on, department or city, reviews and evaluates budget requests, momtors and controls the budget, conducts revenue and expenditure forecasbng and research, generates ~deas to ~mprove programs, find new revenues and balance the budget, produces special reports, analyzes and evaluates departmental objecbves, programs, organlzabonal structure, operabons and control systems, plans and d~rects acbwbes of mulb faceted c~ty w~de projects of hm~ted durabon, eva~uates progress and resolves d~ff~cu~bes ~nclud~r~g those cross~ng departmental lines, prowdes project leadership and adwce to committees, provides techmcal d~recbon and experbse related to project, evaluates the effect of current and pending legtslabon on department programs and operabons, assists ~n the development of goals, objecbves, pohc~es and procedures, investigates, ~nterprets, analyzes and prepares recommendabons ~n relabon to proposals for new programs, grants and/or services, analyzes, ~nterprets and explains City pohc~es and procedures, confers w~th members of the public to explain procedures and pohcles, invesbgates and prepares reports on specific requests and complaints perta~mng to C~ty/departmental/d~ws~on acbwbes, attends C~ty Council and Commission meebngs as assigned, and performs other related duties as assigned SPECIAL REQUIREMENTS Must possess and maintain a vahd Cahforma class C driver's hcense and have a sabsfactory dnv~ng record FY 2005-06 Mid~Year Budget Amendments Page 46 DESIRABLE QUALIFICATIONS Knowledge of Pnnc~ples and pracbces of orgamzat~on and pubhc administration, Research techniques, sources and avadabdlty of mformat~on, and methods of report presentabon, Apphcable Federal, State and local laws, rules and regulabons pertaining to area of assignment, Admmlstrabve pnnc~ples and methods, ~nclud~ng goal setbng, program and budget development, work planning and orgamzabon, and principles, methods and pracbces of mumc~pal finance and budgeting, Governmental financial analysis and forecasbng, budgeting and accounbng, Pnnc~ples and practices of budget development, governmental orgamzat~on, and management, Program and project development, ~mplementat~on and evaluation, M~crocomputers for word processing, spreadsheet analysis, database management, graphics and financial management, Report writing methods and techniques and Abd~ty to Analyze adm~mstrabve problems, evaluahng alternabves, and making creabve recommendabons, Commumcate effechvely, both orally and ~n wrlbng, Assume control of a project and make sound recommendations, Properly interpret and make decisions ~n accordance with laws, regulations and pohc~es, Prepare and wnte complete and accurate reports, Rewew and analyze a variety of orgamzat~onal and admm~strabve problems and make sound pohcy and procedural recommendabons, Analyze, ~nterpret and prowde assistance regarding pending leg~siabon, Represent the department effecbvely in meebngs, including making presentations, exercise judgment m prlont~z~ng work and recommending actions, Commumcate clearly and concisely, both orally and ~n wntmg, Establish, maintain, and foster pos~bve and harmomous working relationships with those contacted ~n the course of work, Work under pressure and deal with high levels of stress, Constantly maintain a professional demeanor and TRAINING AND EXPERIENCE Any combmabon of training and experience that would prowde the required knowledge and abd~bes ~s quahfymg A typical way to obtain th~s knowledge and ablhbes would be FY 200~06 M~d-Year Budget Amendments Page 47 Three years of progressively ~ncreas~ng responsible analybcal or adm~mstrabve experience EDUCATION A bachelor's degree from an accredited college or umvers~ty ~n pubhc or bus~ness adm~mstrabon, economics, finance, or closely related field ~s required A master's degree may be substituted for one year of experience Physical Demands Must possess mobd~ty to work ~n a standard off~ce setbng and use standard office equipment, ~nclud~ng a computer, ws~on to read pnnted matenals and a computer screen, and heanng and speech to commumcate ~n person, before groups and over the telephone Effectwe Date February 2006 FY 2005-06 M[d~ Year Budget Amendmenls Page 48 CITY OF LYNWOOD DIRECTOR OF PUBLIC WORKS/CiTY ENGINEER DEFINITION Under the adm~mstrabve d~recbon of the City Manager and Assistant C~ty Manager to plan, orgamze, d~rect and coordinate a comprehensive Pubhc Works services program ~ncludlng engineering, traffic s~gnals and street hghbng, streets waste collecbon, sewer service, ubhtles and garage, and to do related work as required EXAMPLES OF DUTIES Plans, orgamzes, d~rects and coordinates a C~ty-Wide Pubhc Works services program ~ncludmg engineering, streets, traffic s~gnals and street hghtmg, waste collecbon, sewer service, ubht~es and garage, acts as techmcal advisor to the Mayor, C~ty Manager, C~ty Councd and department heads concermng pubhc works and englneenng proposals and programs, coordinates the efforts of the various Pubhc Works services d~ws~ons, confers w~th and adwses supervisory assistants on problems relating to the design and construcbon of public works systems, the mterpretabon and enforcement ~f construcbon codes and the design and operahon of traffic systems, confers w~th other departments and governmental agencies regarding proposed or ex~shng pubhc works projects or problems, confers with the City Manager on pohc~es, programs, procedures and long- range capital ~mprovement programs, supervises the maintenance of records, official maps and files relabng to public works, directs the preparation of reports and correspondence, d~rects formulabon of a long-term program of pubhc works ~mprovements, plans, coordinates and reports on the construction, maintenance and repair of streets, d~rects the construcbon, maintenance and repair of sewer, traffic control systems and other Pubhc Works serwces facd~t~es and equipment, prepares project, program and case reports as requrred, prepares annual budget eshmates program and case just~flcabon for Pubhc Works services and d~ws~on achwt~es, prepares talks, correspondence and reports on the C~ty's Pubhc Works services operabons, reviews plans, eng~neenng reports, budget eshmates and proposed ordinances and regulabons submitted by d~ws~on heads, determines major pohcles, planmng long-term programs and making techmcal decisions, adwses on the acceptance of b~ds received on pubhc works projects, recommends changes ~n the basic structure and staffing complement, administers the training and evaluabon programs of personnel, resolves d~ff~cult adm~mstrabve and eng~neenng problems, rewews and evaluates d~v~s~on performance and budget expenditures SPECIAL REQUIREMENTS Possession of a vahd Certificate of Reg~strahon as a C~wl Engineer ~ssued by the State Board of Reg~strahon for Professional Engineers is desirable Possession of an appropriate Cahforma driver's license ~ssued by the Sate Department of Motor Vehicles FY 2005-06 Mid-Year Budget Amendments Page 49 DESIRABLE QUALIFICATIONS Knowledge of C~wl engineering pnnc~ples and pracbces as apphed to the field of mumc~pal pubhc works, includ~ng planmng, developing, construcbng, operabng and malnta~mng a variety of public works facd~tles, Techmcal, legal financial and public retabons problems ~nvolved ~n the conduct of a municipal Pubhc Works services program, Methods of prepanng designs, plans, speclflcabons, esbmates, reports and recommendations relating to mun~c~pa~ ut~lJtJes and public works faclhtles, Pnnclples of personnel management, budget preparabon, organization and adm~mstrabon, Apphcable C~ty, County and State laws, codes and ordinances, Methods, materials, tools and equipment used ~n the repair and maintenance of streets, curbs and gutters and traffic s~gnals and street hghbng systems, Methods, matenats and equipment used ~n the repair and installation of water and sewer I~nes and mains, Principles of supervision and training, and Abd~ty to Plan, orgamze and supervise the work of employees engaged in a w~de vanety of mumc,pal Pubhc Works services acbwbes, Read and ~nterpret construcbon plans and speclflcabons, Supervise and d~rect an effective employee tralmng program, Estabhsh and maintain cooperative working relabonsh~ps with other C~ty departments, employees, contractors and the general public, Prepare and adm~mster departmental budget and fiscal controls, Adwse the C~ty Manager, Mayor and C~ty Councd on pubhc works needs and problems, Prepare comprehensive and complex techmcal reports and make effective presentations before groups and commissions, Communicate effecttvely orally and in wnbng, Apply c~wl eng~neenng pnnc~ptes to the solution of specific eng~neenng problems In the field of public works, includ~ng development, ~mprovement, construcbon, maintenance and operation, Supervise and d~rect professional and techmcal personnel engaged in off~ce and field work and TRAINING AND EXPERIENCE Any comblnabon of tralmng and experience which would provide the required knowledge and abilities ~s quahfy~ng A typical way to obtain th~s knowledge and abd~bes would be FY 2005~06 M~d- Year Budget Amendments Page 50 Seven years of progressively responsible and vaned professional Public Works services and eng~neenng expenence ~nvolwng the design, construcbon, maintenance or operation of a vanety of pubhc works, ~nclud~ng at least three years ~n a supervisory or adm~nlstrabve capacity over professional and sub-professional eng~neenng, maintenance and ubhty serwce personnel EDUCATION Graduabon from an accredited four year college or umvers~ty w~th a degree ~n Pubhc Adm~mstrabon, C~vll Engineering or a closely related field ~s required Effective Date February 2006 FY 2005-06 M~d- Year Budget Amendments Page 51 CITY OF LYNWOOD ASSISTANT DIRECTOR OF PUBLIC WORKS/CITY ENGINEER DEFINITION Under the d~recbon of the D~rector of Pubhc Works/C~ty Engineer, to plan, orgamze and coordinate the activities of the C~ty Eng~neenng D~ws~on of the Pubhc Works Department, to assist the D~rector ~n general adm~mstrat~ve, management, budgetary and eng~neenng areas, to adm~mster departmental acbwt~es ~n the absence of the d~rector and to perform other related work as required EXAMPLE OF DUTIES Coordinate and supervises dady operations of the Eng~neenng D~wslon, delegates specific projects and tasks to engmeenng staff, assists in the preparabon of the budget for the Pubhc Works Department Prepares and rewews engineering plans, design and speclflcabons for the construcbon of streets, sewers, storm drains, structures, water d~stnbubon facilities, street lighting and traffic control systems, responsible for adm~mstrabon of construcbon and professional serwces contracts which include federal and special state requirements, makes plan lay-outs, details drawings, prepares eng~neenng calculations, supervises the making and spreading of assessments, oversees special assessment d~stncts, prepares legal descnpbons, prepares prehm~nary cost esbmates, supervises and d~rects eng~neenng staff and general office personnel in the operabon of all phases of Public Works respons~bd~bes, w~th~n authorized scope acts for the Director of Pubhc Works during h~s/her absence, and performs related work as assigned SPECIAL REQUIREMENTS Possession of a vahd certificate of reg~strabon as a Civd Engineer ~ssued by the State Board of Registration for Professional Engineers is desirable Possession of an appropriate Cahforma driver's license issued by the State Department of Motor Vehicles DESIRABLE QUALIFICATIONS Knowledge of Methods, materials, equipment and techniques used ~n public works particularly as it apphes to maintenance, repair and construcbon to current and projected c~ty eng~neenng projects, Laws, rules, ordinances and regulabons related to Pubhc Works and all phases of c~ty eng~neenng acbwbes, Ciwl englneenng pnnciples and pracbces as apphed to the field of mumc~pal pubhc works, ~nclud~ng planmng, developtng, designing, construchon, operahng and maintaining a variety of pubhc works facfl~bes, structures and pubhc right of ways, Basic concepts in the deslgmng, planning and developing spec~flcabons for pubhc works maintenance and construction projects, Long range planmng of Public Works facilities, FY 2005-06 Mid-Year Budget Amendments Page 52 Pnnc~ples of budget preparabon and expenditure control, Pnnc~ples of supervision and tra~mng, Safe work pracbces, safety laws and safety regulabons, and Ability to Plan, organize, supervise and coordinate the work of a staff assigned to a vanety of pubhc works maintenance, operation, repair and construcbon funcbons as ~t relates to the C~ty's eng~neenng plans and funcbons, Oversee the estabhshment of employee training and safety programs, Prowde comprehensive adm~mstratlve rewews of work acbvltles, costs, staffing requirements, equipment usage and time requirements, Analyze work act~wbes and operabonal problems, inst~tubng better methods of accomphsh~ng eng~neenng funcbons, Communicate effecbvely, orally and ~n wnbng, Assist ~n the preparation of departmental operating and capital ~mprovement budgets and control budget expenditures, Administer departmental activities ~n the absence of the d~rector, Assist the D~rector ~n general adm~mstrabve, management and eng~neenng acbv~bes, Insure the proper maintenance and operabon of the C~ty's Pubhc Works fac~hbes, D~rect and rewew the preparabon of a vanety of surveys, construction projects records and reports, Effecbvely represent the Public Works department w~th commumty land owners contractors, government ent~t~es and pubt~c ubl~bes as d~rected, Establish and maintain cooperative working relationships and TRAINING AND EXPERIENCE Any comb~nabon of tra~mng and expenence which would prowde the required knowled9e and ab~l~bes is quahfy~ng A typical way to obtain th~s knowledge and ab~ht~es would be F~ve years of ~ncreas~ngly responsible superwsory or management experience ~n pubhc works adm~mstrabon, engineering, maintenance construction and repair acbvlbes preferably ~n a mumc~pal government setbng EDUCATION Graduation from an accredited four year college or umvers~ty w~th a degree ~n C~wl Eng~neenng, or a closely related eng~neenng ~s required Effecbve Date February 2006 FY 2005-06 Mid-Year Budget Amendments Page 53 DATE: TO: APPROVED BY: PREPARED BY: SUBJECT' AGENDA STAFF REPORT February 7, 2006 Honorable Mayor & C~ty Councd Members Honorable Chairperson and LRA Board of D~rectors N Enrlque Martlnez, City Manager/LRA Executive Dlrecy~r-/../~..~ Mananna A Marysheva, Assistant C~ty Manager- F~nance/X--/ Legal Serwces for the City of Lynwood and the Lynwood Redevelopment Agency Recommendabon: Staff recommends that the City Council and the LRA Board of D~rectors rewew the proposed ophons for fixed-amount contractual engagements with the City Attorney and the LRA Counsel, and provide direction Background. At the January 3, 2006 meeting, the City Council / LRA Board of D~rectors requested that the C~ty Manager / LRA Execuhve D~rector rewew the C~ty's and LRA's spending on legal support services, and prowde recommendabons on strengthening controls over these expenses Staff has performed analysis of the City Attorney's and the LRA Counsel's legal fees, the City's and LRA's monthly spending patterns on these servmes, and compared these ~ndlcators to those of the surrounding cibes Monthly spending thresholds have been developed for both the C~ty Attorney and the LRA Counsel based on this analys~s, and meehngs have been held w~th both attorneys to discuss the cap amounts and to receive their counter-proposals Discussion & Analysis: Research of Legal Fees and Spend~n.q Per the C~ty Councd's / LRA Board of D~rectors' d~recbon, staff has analyzed the C~ty's and LRA's usage of legal serwces, provided by the C~ty Attorney and the LRA Counsel, as well as other specialized firms such as Liebert Cassldy Whltmore (which provides legal support on all human resource matters) A summary of the results is presented ~n Attachment "A" Staff also has conducted a survey of other c~bes' legal support, the results of which are )rowded ~n Attachment "B" Th~s survey has revealed that there ~s no consistency in the legal fees charged m other clbes, w~th hourly rates ranging from $135 ~n Carson to $375 m South Gate In add,bon, no pattern has been nobced ~n applying monthly or other kinds of caps on legal expenses, such hm~ts on spending were found only in Cerr~tos and Lakewood Lastly, staff has analyzed the C~ty's and LRA's monthly spending on legal services, and determined that (0 the average monthly cost of the C~ty Attorney ~s $54,000, ~ncludmg AGEND ITEM Legal Services - City and LRA Page 2 $40,000 for general support and $14,000 for speclahzed services, and 00 the average monthly expense on the LRA Agency Counsel ~s $44,000, ~nclud~ng $30,000 for general support and $14,000 for specialized services Ne.qobabons w~th the Attorneys Based on the above research, the C~ty Manager / LRA Execubve D~rector presented monthly spending thresholds to the C~ty Attorney and the LRA Counsel, w~th a month- to-month opbon and a twelve-month retainer opbon, as follows C¢ty Attorney · A flat monthly fee of $32,000 for a month-to-month agreement covering all services except for those cases where an add~bonal hbgat~on budget is agreed to for specific matters, or · A flat monthly fee of $26,000 for a twelve-month engagement capturing the same services as above, and w~th a two-month "severance" provision LRA Legal Counsel · A fiat monthly fee of $28,000 for a month-to-month agreement covenng ail services except for those cases where an add~bonal ht~gabon budget ~s agreed to for specific matters, or · A fiat monthly fee of $21,000 for a twelve-month engagement captunng the same services as above, and w~th a two-month "severance" prows~on Both attorneys analyzed the offers and responded w~th counter-proposals, as follows C~ty Attorney · "A flat monthly rate which shall be the lesser of (a) actual fees ~ncurred for the month or (b) the sum of $45,000 plus any fees that exceed $50,000 for the month", and "[tlhe services prowded do not ~nclude I~bgat~on work for which a separate budget wfl~ be presented LRA Legal Counsel · Normal / Regular Redevelopment Acbwbes $30,000 per month plus reimbursement for actual out of pocket expenses, w~th the $360,000 cap apphed on an annual bas~s, and · L~bgabon Services prowded at the firm's current rate of $250 00 per hour, w~th an esbmated budget developed beforehand Cons~denng the C~ty Manager's / LRA Execubve D~rector's ~mbal proposals and the counter-offers from the attorneys, amended final offers were made to both attorneys on January 30, 2006 The terms of the offers are summarized ~n the secbon below The LRA Counsel's acceptance of the terms was confirmed on February 1, 2006 The C~ty Attorney's response has not yet been received, and ~f necessary, wdl be verbally presented to the C~ty Councd at the February 7, 2006 meebng Recommended Monthly Thresholds The recommended monthly spend~n9 thresholds below are for the C~ty Council's / LRA Board of D~rector's cons~derabon, and reflect the final offers made by the C~ty Manager / LRA Execubve Director to the C~ty Attorney and the LRA Counsel Legal Services - C~ty and LRA Page 3 C¢ty Attorney · A flat monthly fee of $35,000 for a month-to-month agreement covering non-flhgatlon all services 0nclud~ng out-of-pocket expenses) LRA Legal Counsel · A flat monthly fee of $30,000 for a month-to-month agreement covering all non- fit~gat~on services (Including out-of-pocket expenses) Both Attorneys · LitLqabon costs will be esbmated and considered separately The City Attorney and the LRA Counsel can bid to provide these services, along with outside firms The City Councd / LRA Board of Directors will determine whether to request the C~ty Attorney and/or the LRA Agency Counsel to perform these speclahzed services at their hourly rate (currently $250 per hour for this type of work), or to use outside firms · Twelve-month enqa.qement with a two-month "severance" provision was ~nltlalty considered for both attorneys, however, th~s has been determined as a not wable opbon Staff requests the C~ty Councd's / LRA Board of D~rectors' d~recbon on whether to further pursue any of the above options with the attorneys Should such d~recbon be g~ven, staff will draft terms of contractual engagements with both attorneys, specifying the scope of work and performance indicators The draft contractual agreements would be brought before the City Council / LRA Board of D~rectors for approval It must be noted that while the above recommendahons are based on careful analys~s and cons~derabon of various opbons, they are by no means sclenhflc The C~ty Council / LRA Board of Directors may consider engaging a professional audit firm to further analyze the attorneys spending patterns and to develop spending caps Alternatively, the C~ty's and LRA legal services could be sought though a compettbve bid process Fiscal Impact: The recommendations presented above would substanbally reduce the monthly legal costs of the C~ty and LRA Even w~th th~s reducbon, however, both the C~ty Attorney and the LRA Counsel will exceed their FY 2005-2006 adopted budget allocations of $500,000 and $300,000, respectively Funds for the add~bonal spending above the adopted budget have been requested in the FY 2005-2006 M~d-Year Budget proposal Next year, the spending would be further reduced g~ven that the monthly caps wdl be applied from the beginning The maximum annual spending under the new caps would be $420,000 for the C~ty Attorney and $360,000 for the LRA Counsel Attachments: "A" - C~ty of Lynwood Legal Fee Summary "B" - Summary of Other Cibes' Legal Fees n' ~: z wO ~Z 0 C 0 AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY SUBJECT February 7, 2006 Honorable Mayor & Members of theT~) ~/~'C'ty~/~nc'l N En r,que Mart,nez, C,ty Manager./.~/~.Z.~ ' Lorry Hempe, Assistant C~ty Manager~X. RECORDS MANAGEMENT POLICY AND RECORDS RETENTION SCHEDULE Recommendation: Staff recommends that the C~ty Councd adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE CITY'S RECORDS MANAGEMENT POLICY AND RECORDS RETENTION SCHEDULE" Background: Through the Records Management Act, the State of Cahforma currently requires the State to estabhsh and administer the state's records management program The Records Management Act does not apply to local agencies SB 742 (Brulte) d~rected the Secretary of State to estabhsh the Local Government Records Program As a result of SB 742, the Secretary of State of Cahforn~a estabhshed the Local Government-Records Management Guidelines ("Guidelines") (Government Code Sechon 12236 of the State of Cahforma) The Gu/dehnes are an ~mbal attempt to provide some standards and structure to the local government records management effort Discussion & Analysis: Sound records management programs developed by many agencies are designed to apply efficient and economical management methods to the creabon, utd~zabon, maintenance, retenhon, preservabon and d~sposal of records According to the Secretary of State's Gu/dehnes, effecbve records management ensures that records are kept only as long as they have some admm~strabve, fiscal, or legal value Records retained beyond their value "just ~n case" only extend the agency's legal habd~ty ~n the event of adverse ht~gat~on AGENDA ITEM Currently, the C~ty of Lynwood does not have a Records Management Pohcy and Records Retenbon Schedule ~n place as recommended ~n the State's Guidelines Through cursory ~nventory, staff has found that the C~ty has accumulated records beyond the retention penod as recommended under the State Gu~dehnes and serving beyond their adm~mstrabve, fiscal or legal value In order to prowde for a proper and efficient management of the C~ty's bus~ness records, staff has drafted a pohcy ~n a form of a Councd resolubon The resolubon ~ncludes the adoption of a document attached as "Exhibit A" -Records Retenbon Schedule The State's Gmdehnes define records retention schedule as a list of all records produced or maintained by an agency and the acbons taken w~th regards to those records A retenbon schedule ~s an agency's lega~ authority to receive, create, retain, and d~spose of official pubhc records It assists the agency by documenbng which records require office or temporary storage, which records have h~stonc or research value, and which records should be destroyed because they no longer have any adm~n~strabve, fiscal, or legal value In order to manage records efficiently and effecbvely, the C~ty needs to be wgdant ~n momtonng records ~t retains by estabhsh~ng a system to track records and store records ~n a safe enwronment to avoid premature destruction of records At th~s bme the C~ty does not have assigned personnel to manage records nor does ~t have a centrahzed Iocabon or official Iocabon to store records The proposed new pos~bon wdl be assigned to the C~ty Manager's Office to work closely w~th the C~ty Clerk's Office and F~nance and Adm~mstrat~on As an opbon, the C~ty may consider outsourc~ng the storage of documents Below are two opbons developed ~n ~mp~emenbng a records management program and their associated costs OPTION 1 (OUTSOURCING STORAGE & HIRING ADDITIONAL STAFF OPTION 2 (IN-HOUSE STORAGE & REASSIGNMENT OF EXISTING STAFF) Adm~mstrabve Analyst I 60,000 Pnvate Storage Facd~ty Fee Operating Cost Reassignment of Ex~sbng Staff Operabng & Maintenance cost Imbal Capital Expenditure YEAR I COST YEAR 2 COST 15,000 7,000 $82,000 $82,000 0 10,000 80,000 $94000 $~ooo 2 Although Ophon 2 ~s at a lower cost after 2 years, the C~ty would need to ~denhfy quahhed staff to manage records and to agree to be reallocated In add~bon, the estabhshment of a central storage facd~ty ~n-house would compel the C~ty to g~ve up ~ts already scarce space at ~ts pubhc fac~hbes to be used for storage Opbon 1, although at a h~gher cost, would most effecbvely manage the C~ty's records by the h~nng of a quahfled and experienced person to ~mplement the C~ty's records retenbon schedule and by the retention of a pnvate company that ~s expenenced ~n document storage The person h~red to manage records for the C~ty can also coordinate the transfer of hard copy records Into electronic format to reduce the cost of storage and ~ncrease the efficiency of document retrieval Selecbng Opbon 1 does not bar the C~ty from creabng storage spaces at ~ts pubhc facd~t~es ~n the future Staff anticipates prowd~ng the C~ty Councd wtth an update on the progress of ~mplement~ng the adopted retention schedule The purpose of th~s update ~s to ascertain changes on the schedule once staff has fully determined all ~ts records through careful exam~nabon of documents Th~s wdl be the C~ty's quahty control check to ensure that the C~ty has the records stated In the schedule and that the C~ty has not omitted any records that ~t retains, Fiscal Impact: Staff esbmates the cost to ~mplement Opbon 1 at $82,000 The attached resolubon appropnates $82,000 across three major funding sources (general fund, water fund and redevelopment fund) Coordinated With: C~ty Clerk's Office, C~ty Attorney, and all Departments RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE CITY'S RECORDS MANAGEMENT POLICY AND RECORDS RETENTION SCHEDULE WHEREAS, the C~ty of Lynwood recogmzes that the residents of Lynwood have a nght to expect, and the c~ty has an obhgabon to foster, efficient and cost- effective government and further recognizes the central ~mportance of c~ty records ~n the hves of ~ts residents, and WHEREAS, ~t ~s necessary for the efficient operation of the C~ty to follow a procedure for the retenbon of wtal C~ty documents and other records ,n accordance w~th Federal and State regulations, WHEREAS, a sound records management program ~mproves customer service, comphes w~th legal, adm~mstrabve and fiscal retent,on requirements, protects wtal records, ~dentlfles records w~th research or h~stoncal value, increases efficiency ~n ~nformabon retnevat, and prowdes a legal foundabon for how an agency conducts ~ts dady m~ss~on, and WHEREAS, Secbon 34090 et seq of the Government code of the State of Cahforma provides a procedure whereby any C~ty record which has served ~ts purpose and ~s no longer required may be destroyed, and WHEREAS, Senate B~II 742, codified as secbon 12239 of the Cahforma Government Code, approved by the State of Cahforn~a required the Secretary of State to estabhsh, pubhsh, update and maintain on a permanent bas~s gu~dehnes for local government records retention, and WHEREAS, Secretary of State's Local Government Records Management Gu/del~nes were used ~n the preparabon of the C~ty of Lynwood's Records Management Policy and Records Retenbon Schedule, and WHEREAS, a Records Retenhon Schedule formahzes the retenbon and d~spos~bon of the agency's records, estabhshes the agency's "normal course of doing bus~ness" and cerbfles the hfe, care and d~spos~bon of all agency records NOW, THEREFORE the C~ty Councd of the C~ty of Lynwood does hereby find, determine, order and resolve as follows Section I It ~s the policy of the C~ty of Lynwood to provide for efficient, effechve and economical controls over the creabon, ubhzat~on, maintenance, retenhon, preservabon and d~sposal of all records of the C~ty of Lynwood Section 2: "Record" shall have the same meamng as "wntmg" as defined by Cahforma Ewdence Code Sechon 250 as any "handwnt~ng, 4 typewnt~ng, pnnbng, photostabng, photographing, photocopying, transm~tbng by electronic mad or facs~mde, and every other means of recording upon any tangible th~ng, any form of commumcabon or representation, ~nclud~ng letters, words, p~ctures, sounds, or symbols, or comb~nabons thereof, and any record thereby created, regardless of the manner ~n which the record has been stored ' Section 3: The attached Records Retenbon Schedule hsted as "Exhibit A" ~s hereby adopted Section 4: The destruction of any records shall require the wntten consent of the Department D~rector, C~ty Clerk, and C~ty Attorney w~thout further acbon of the C~ty Councd pursuant to the Retenbon Schedule set forth ~n "Exhibit A" Section 5: Any subsequent amendments affecbng retention penods be approved by the C~ty Councd The C~ty Clerk, C~ty Manager and C~ty Attorney wdl approve any m~nor adjustments to content that does not alter the retenbon penod, add new records or delete records specified ~n the schedule Section 6: That the C~ty Councd authorizes the appropnat~on of $82,000 from the unappropnated general fund, water fund, and redevelopment fund to ~mplement a records management program as follows General Fund 50% $41,000 Water Fund 25% $20,500 Redevelopment Fund 25% $20,500 (LRA Resolubon Needed) Secbon 7: That the C~ty Councd authonzes the h~nng of an add~bonal Adm~mstrabve Analyst I pos~bon to be assigned under the C~ty Manager's Office Secbon 8: The City Clerk shall cerbfy to the passage and adoption of th~s resolubon PASSED, APPROVED and ADOPTED th~s 7th day of February 2006 ATTEST ANDREA L HOOPER CITY CLERK APPROVED AS TO FORM LETICIA VASQUEZ, MAYOR N ENRIQUE MARTINEZ CITY MANAGER J ARNOLD BELTRAN CITY ATTORNEY LORRY HEMPE ASSISTANT CITY MANAGER STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS I, the undersigned, C~ty Clerk of the C~ty of Lynwood, do hereby ced~fy that the above and foregoing resolution was duly adopted by the C~ty Councd of sa~d C~ty at a regular meeting thereof held ~n the C~ty Hall of sa~d C~ty on the day , 2006, and passed by the follow~ng vote AYES NOES ABSENT STATE OF CALIFORNIA ) ) COUNTY OFLOS ANGELES ) C~ty Clerk, SS C~ty of Lynwood I, the undersigned C~ty Clerk of the City of Lynwood, and Clerk of the C~ty council of sa~d C~ty, do hereby cerbfy that the above and forgoing ~s a full, true and correct copy of Resolubon No on file ~n my office and that said resolution was adopted on the date and by the vote there~n stated Dated th~s day of 2006 C~ty Clerk, C~ty of Lynwood Z LU LU ,..co ...co 0 3:0 ..r.0 © o o 0 >. 0 >- ___~- 3:0 0 0 · w0 © ..,r0 © © o ~ ~+ ..r.0 © _m "r'o 0 ~0 0 0 0 0 0 0 /~LL GLS ~,/~ DS OATE E eQUIP ec TERMS &P CAC CCP CCR CEQA CFR EC FMLA GC H&S ~UD ,OSHA ,PC ,POST UFC WIC Exhibit A - City of L_vnwood Records Retention Schedule LEGEND Acbve Adoption All Departments - Cltywlde Audit City Attorney City Clerk Closed/Completion Current Legislative Session C~ty Manager C~ty Treasurer Current Year Destroy when no longer relevant Development Services Date of event or occurrence Elect~on L~fe of the equipment Enwroemental Services Finance & Administrative Sen/ices L~fe of the faclhty Human Resources Indehnlte L~fe End of Loan Permanent Quahty of Life Recreation & Commumty Services Redelopment Agency Supersede Termmabon Terms of Grant CITATION Business and Professions Cahfornla Adm~mstratlve Code Code of Cwd Procedure Code of Cahforma Regulations Cahfornla Environmental Ouehty Act Code of Federal Regulations Elections Code Family & Medical Leave Act, 1993 Government Code Health & Safety Housing and Urban Development Occupational Safety & Health Act Penal Code Pohce Officers Standards Training Uniform Fire Code United States Code Welfare & Instltubons Code 36 Exhibit A -City of Lynwood Records Retention Schedule INDEX TOPIC PAGE TOPIC PAGE ALL Off/ce Reference CITY A~ORNEY CITY CLERK City Council Commissions, Committees, Boards Contracts & Agreements glect~on Fair Political Prachces L ynwood Information loc L ynwood Pubhc Finance Authooty Lynwood Redevelopment Agency Records Management CITY MANAGER Council Affairs F¢re Services Intergovernmental Services Law Enforcement Legal MeCa Services Performance Measures Special Projects CITY TREASURER DEVELOPMENT SERVICES Building Commissions, Committees, Boards General Plan Parking Enforcement Planning ENVIRONMENTAL SERVICES Capital Improvement Projects Commissions, Committees, Boards Englneenng Facility Maintenance Fleet Sofid Waste/Sewer Streets & Afleys Traffic & Street L~ghts Water 7 11 11 11 12 12 12 12 13 13 13 14 14 14 14 15 15 15 15 15 15 15 16 16 16 17 17 18 18 18 19 19 2O 2O 21 21 22 22 23 23 FINANCE & ADMINISTRATION 24 Accounts Payable 25 Accounts Receivable 25 Bonds 26 Budget 26 Commissions, Committees, Boards 26 Financial Reports 26 Grants 27 Management Informat/on System 27 Payrofl 27 Public Finance Authority 28 Purchasing 28 Revenues 28 Uhhty Billing 28 HUMAN RESOURCES 28 Commissions, Committees, Boards 30 Emergency Management 30 Risk Management 31 QUALITY OF LIFE 31 Code Enforcement 31 RECREATION 32 Commissions, Committees, Boards 33 REDEVELOPMENT 34 Economic Development 34 Housing and Commumty Development 34 LEGEND & CITATION 36 37 AGENDA STAFF REPORT DATE TO APPROVED BY CREPARED BY SUBJECT February 7, 2006 Hono.r.a. ble Mayor and Me~;~bers of.~/~.~.//~./_~ounc,I N E rr~"~~ Ma n ag ~///~ y// Recommendation: Staff recommends that the C~ty Councd review and consider the following options amending the Black H~story Month Program ~bnerary presented and approved at the regularly scheduled City Councd meeting of January 3, 2006 1 2 3 6 7 Approve a professional carmval on Mart~n Luther K~ng Jr Boulevard, Thursday, February 16 -Sunday, February 19, 2006 Approve the Jazz concert at the Lynwood High School Performing Arts Center on Saturday, March 4, 2006 necess~tating the approval of an amended resolubon appropnabn9 $15,000 from the unappropnated General Fund balance Approve the participation m the Rosa Parks "Quiet Courage" Program necess~tabng the approval of an amended resolubon appropnatmg $8,500 from the unappropnated General Fund balance Approve the ~mplementat~on of the "Lynwood Taste of Soul" outdoor fesbval necessitating the approval of an amended resolution appropnatmg $7,200 from the unappropriated General Fund Balance Approval of the Jazz concert, the "Lynwood Taste of Soul" and the part~c~pabon m the "Quiet Courage" Program necess~tabng the adoption of the attached resolution appropnat,ng $30,700 from the unappropriated General Fund Balance enbtled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATION OF THIRTY THOUSAND SEVEN HUNDRED DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR THE 2006 BLACK HISTORY MONTH PROGRAM Authonze staff to assess an admrssron fee to the Soulful Affair and jazz concert Determine not to ~nclude the jazz concert, the "Lynwood Taste of Soul" or the "Quiet Courage" Program in the C~ty's Black History Month Program Background. In ~ts meeting of January 3, 2006, the Chair and D~rectors of Lynwood Informabon Incorporated rewewed and d~rected staff to proceed w~th plans for Black H,story Month The acbwbes that were approved for the 2006 Black H~story Month Program included AGENDA- ~TEM Z0 · "Read To Celebrate", Tuesday -Wednesday, February 21-22, 2006 · Semor/Youth F~lm Fesbval, February 1 - February 28, 2006 · Sunday Afternoon Soulful Affair, Sunday, February 26, 2006 -1 00 p m Th~s staff report ~denbfles potenbal additional acbwbes to be considered for ~nclus~on ~n the C~ty's program schedule to commemorate Black H~story Month Discussion & Analysis' Input from Mayor Pro Tem Reverend Alfreddle Johnson Jr, suggested that staff ~nclude a recognizable "Headhner" such as jazz arbst, Jonathan Butler or Gerald Albnght to perform during the Black History Month acbwtles Staff has ~denttfled that the costs associated with the h~nng of a headhnlng art,st of th~s caliber is approximately $15,000 The Mayor Pro Tern, Reverend AIfredd~e Johnson Jr, also suggested for the C~ty to host a culm~nabng acbwty for Black History Month that would ~nclude a daytime festival prior to the Jazz Concert The suggested title for th~s event would be "A Lynwood Taste of Soul" Staff esbmates the cost for this event to be approximately $7,200 In add~bon, s~nce the date of the regularly scheduled C~ty Councd Meebng of January 3, 2006, staff has received the attached request to have the C~ty of Lynwood participate as a sponsor ~n the k~ck-off dinner to honor the des~gnabon of a Rosa Parks US Postal Stamp The artwork being recommended for the Rosa Parks Un~ted States Postal Stamp ~s btled "Quiet Courage" The City of Lynwood commissioned th~s artwork for the ded~cabon of the Rosa Parks Transit Center by Mr ,lameel Rasheed Mr Rasheed was commissioned to create the artwork for the ded~cabon ceremony of the Lynwood Commumty/Trans~t Center On March 3, 1994, Rosa Parks attended the ded~cabon ceremony In remembrance of Rosa Parks and to honor her legacy, Senator D~ane Watson is lobbying members of Congress to sanction and ~ssue a US postage stamp using "Quiet Courage" The postage stamp drive hononng Rosa Parks k~cks-off ~n Los Angeles on March 18, 2006 ~ns~de the Penthouse on top of the Peterson Museum Staff has received the attached request for the C~ty of Lynwood to act as a sponsor and have the Mayor speak at the event ~n support of making the Rosa Parks "Quiet Courage" artwork ~nto a Un~ted States Postal Stamp The sponsorship request ~s at the $5,000 sponsorship level The sponsorship would ~nclude the d~splay of a C~ty of Lynwood banner dunng the event, one (1) table of ten at the Awards Ceremony, five (5) passes to the VIP cocktail recepbon and a full-page ad on the back cover of the program brochure Staff has estimated the cost of ~nstalhng/unve~hng the artwork tn C~ty Hall w~th an appropriate accompanying recepbon to be $3,500 A professional carnival has expressed an ~nterest and ~s currently available to schedule a show ~n the C~ty of Lynwood dunng Black H~story Month If approved, the carnival would be scheduled for Thursday, February 16 through Sunday, February 19, 2006 Carmvals such as th~s can be located e~ther on Mart~n Luther K~ng Jr Blvd between Cesar Chavez Lane and Bulbs Road or ~t can be located at the Natatonum parking Iot/Cesar Chavez Lane area The Marbn Luther K~ng Jr Blvd Iocabon offers the greatest ws~b~hty The Natatorium parking Iot/Cesar Chavez Lane location ~mpacts a major source of parking for Lynwood C~ty Park and for St Franc~s Medical Center, porbons of that Iocabon are too narrow for the larger carnival ndes Staff has ~denbfled that the costs associated w~th these add~bonal acbwbes should not exceed $30,700 Staff ~s requesting an appropnabon sufficient to cover all costs associated w~th these programs due to the fact that the recommended sources of revenue ~denbfled may not reach projected levels These funds were not ~dentlfled m the Recreabon & Commumty Services Department 2005/2006 adopted budget OPTIONS 1 Approve a professional carmval on Martin Luther Krug .Ir Boulevard, Thursday, February 16 - Sunday, February 19, 2006 2 Approve the Jazz concert at the Lynwood H~gh School Performing Arts Center on Saturday, March 4, 2006 necess~tabng the approval of an amended resolution appropnabng $15,000 from the unappropriated General Fund balance 3 Approve the part~c~pabon ~n the Rosa Parks "Quiet Courage" Program necess~tabng the approval of an amended resolubon appropnatmg $8,500 from the unappropnated General Fund balance 4 Approve the ~mplementabon of the "Lynwood Taste of Soul" outdoor festival necess~tabng the approval of an amended resotubon appropnatmg $7,200 from the unappropriated Generat Fund Balance 5 Approval of the Jazz concert, the "Lynwood Taste of Soul" and the participation ~n the "Quiet Courage" Program necessitating the adopbon of the attached resolubon appropnabng $30,700 from the unappropnated General Fund Balance enbtled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATION OF THIRTY THOUSAND SEVEN HUNDRED DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR THE 2006 BLACK HISTORY MONTH PROGRAM 6 Authorize staff to assess an admission fee to the Soulful Affair and jazz concert 7 Determine not to include the jazz concert, the "Lynwood Taste of Soul" or the "Quiet Courage" Program in the City's Black H~story Month Program Fiscal Impact Expenses · Jazz "Headhner" O O $15,000 Estimated attendance for th~s event ~s 350 persons Costs associated with th~s program wdl depend on the avadab~hty of the jazz artist Funding would have to be provided through the unappropnated General Fund Balance The ex~stmg Recreation & Community Services Department budget cannot absorb this cost Costs include advertising, back line and sound system Concert Budget Estimate Artist Honorana (Headhner) $ 7,500 Backhne (drums, keyboards, bass amp,)$ 2,500 Sound System $1,850 Adverbslng (Radlo/Pnnt) $ 3,150 A Lynwood Taste of Soul O O $ 7,200 Esbmated attendance for th~s event ~s 350 persons Costs associated with this program are based on procuring entertainment, security, and Iog~sbcs The ex~stmg Recreabon & Community Services Department budget cannot absorb this cost Event Budget Estimate (10) 10x10 food canopy booths @ $120ea $1,200 Entertainment Honorana (Labn, Reggae, Gospel, Soloists) $ 4,450 Food & Beverage $ 500 Security 7/$15hrly x 10 hours $1,050 Re-ded~cabon/installabon of the Rosa Parks "Quiet Courage" and US Postage Stamp Kick-off Dinner Sponsorship $ 8,500 o Esbmated attendance for th~s event ~s 150 persons o Funding would have to be prowded through the Unappropnated General Fund Balance Ex~sbng Recreabon & Commumty Services Department budget cannot absorb th~s cost Event Budget Recogn~bon D~nner (Sponsorship request by New images Ltd ) $ 5,000 Unve~hng of Artwork at C~ty Hall $ 3,500 LA Kings For Kids Program N/A o Esbmated attendance for th~s event is based on attendance for 4th grade students enrolled at the selected school s~tes The average attendance for 4th grade is estimated at 450 students o The Los Angeles K~ngs, Operabon Touch Down and Recreabon & Commumty Services Department are absorbing costs associated w~th this acbwty Staff Costs · A Lynwood Taste of Soul and Jazz Concert 2 Laborers x $12/hrly x 4hrs 6 Recreabon Leaders x $7 50hdy x 8hrs $ 96 $ 36O Rededicationllnstallation of Rosa Parks Artwork 2 Laborers x $12/hrly x 5hrs $ 120 2 Laborers x $25/hrly x 4hfs $ 200 Total Estimated Staff Costs $ 776 Potential Income · Professional Carnival Admission Revenue $ 3,500 o Income associated w~th th~s program would be used to reimburse General Fund mon~es to offset costs associated w~th the Black H~story Month actlwbes The above amount ~s an esbmate only and the actual amount would depend upon attendance during operational penod o Income from Permit Fees ($304/dayx 4days) $1,215 These are standard permit fees and funds are not used to defray the costs associated w~th the event The funds are used to defray costs associated with the permit process Total Estimated income from Carnival $ 4,715 · Admission T~ckets (The assessment of an admission fee could assist w~th defraying costs associated w~th th~s program It has, however, been recewed w~th hm~ted success when associated with s~mdar events ~n the past All of the figures provided are estimates only) Sunday Brunch (200 persons x $12ea) $ 2,400 o Income associated with th~s program would be used to reimburse General Fund momes to offset a port~on of costs associated w~th the Sunday Brunch o Jazz Headhner (300 persons x $15ea) $ 4,500 o Income associated w~th th~s program would be used to offset a port~on of costs associated w~th the jazz concert · Sponsorships (10 sponsors x $250ea) $ 2,500 o Income associated w~th th~s program would be used to reimburse General Fund momes to offset costs associated w~th the Black H~story Month acbwbes · Vendor Booth Rental (10 x $150) $1,500 Expenses $31,476 Income $15,615 D~fference $15,861 Coordinated W~th: C~ty Manager's Off~ce C~ty Attorney F~nance Department Development Services Recreatn~Agenda Items 2006~Addendum Black H~story Program 2 07 06 Resolution No A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATION OF THIRTY THOUSAND SEVEN HUNDRED DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR THE 2006 BLACK HISTORY MONTH PROGRAM WHEREAS, the C~ty of Lynwood desires to retain th~ services of a Jazz Music Headhner, and WHEREAS, the C~ty of Lynwood desires to host an outdoor festival t~tled, "A Lynwood Taste of Soul", and WHEREAS, the C~ty of Lynwood desires to participate as a sponsor ~n the Rosa Parks "Quiet Courage" US Postage Stamp K~ck-off D~nner, and WHEREAS, the C~ty of Lynwood desires to reded~cate and permanently ~nstall the art piece by Mr. Jameel Rasheed, btled, "Quiet Courage" recogmzmg the ~mportance and place of Rosa Louise Parks ~n h~story ~n Lynwood C~ty Hall, and WHEREAS, staff has determined the net cost to carry out the acbwbes descnbed would not exceed the amount of thirty thousand seven hundred dollars, and WHEREAS, costs associated w~th the participation in these acbv~bes were not included as a part of the adopted 2005/2006 fiscal budget NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL AS FOLLOWS Section 1. That the C~ty Council approves the expenditure of thirty thousand seven hundred dollars from the un-appropnated general fund balance to carry out the acbwbes of the 2006 Black H~story Month Program Section 2. That the C~ty Council authonze the City Manager or h~s designee to conduct the following transaction as requtred by this resolubon FROM ACCOUNT NUMBER TO ACCOUNT NUMBER Unappropriated GeneralFund Balance $3O,7OO 00 01-4771-4220 $30,700 00 PASSED, APPROVED and ADOPTED this 7th day of February 2006 ATTEST Lebcla Vasquez, Mayor Andrea L Hooper, C~ty Clerk APPROVED AS TO FORM APPROVED AS TO CONTENT Arnoldo Beltran, C~ty Attorney Jf/m G~'enl D,l/ector tlon & Commumty Services STATE OF CALIFORNIA } } COUNTY OF LOS ANGELES } I, the undersigned City Clerk of the C~ty of Lynwood, do hereby certify that the above and foregoing Resolution was duly adopted by the C~ty Council of the C~ty of Lynwood at a regular meetm9 he~d at C~ty Hal~ on the 7th day of February 2006, and passed by the following votes AYES NOES ABSENT ABSTAIN Andrea L Hooper, City Clerk STATE OF CALIFORNIA } } COUNTY OF LOS ANGELES I, the undersigned C~ty Clerk of the C~ty of Lynwood, and Clerk of the C~ty Councd of sa~d C~ty, do hereby cerbfy that the above and foregoing is a full, true and correct copy of Resolubon No on file m my off~ce and that sa~d Resolubon was adopted on the date and by the vote thereto stated Dated this 7th day of February, 2006 Andrea / Hooper, C~ty Clerk DISCUSSION CALENDAR ITEM City Manager's Approval__ DATE' February 7, 2006 DEPARTMENT Recreation & Community Serwces Department SUBJECT: Addendum to Black History Program - February 2006 RECOMMENDATION Staff recommends that the C~ty Council rewew and consider the following opbons amending the Black History Month Program ~bnerary presented and approved at the regularly scheduled C~ty Council meeting of January 3, 2006 8 9 10 11 12 13 14 Approve a professional carmval on Mart~n Luther K~ng Jr Boulevard, Thursday, February 16- Sunday, February 19, 2006 Approve the Jazz concert at the Lynwood High School Performing Arts Center on Saturday, March 4, 2006 necessitating the approval of an amended resolution appropnabng $15,000 from the unappropnated General Fund balance Approve the part~c~pabon m the Rosa Parks "Quiet Courage" Program necessitating the approval of an amended resolution appropnabng $8,500 from the unappropnated General Fund balance Approve the implementation of the "Lynwood Taste of Soul" outdoor fesbval necessitating the approval of an amended resolubon appropnatmg $7,200 from the unappropnated General Fund Balance Approval of the Jazz concert, the "Lynwood Taste of Soul" and the part~c~patlon in the "Quiet Courage" Program necess~tabng the adopbon of the attached resolubon appropnat~n9 $30,700 from the unappropnated General Fund Balance enbtled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE APPROPRIATION OF THIRTY THOUSAND SEVEN HUNDRED DOLLARS FROM THE UNAPPROPRIATED GENERAL FUND BALANCE FOR THE 2006 BLACK HISTORY MONTH PROGRAM Authonze staff to assess an admission fee to the Soulful Affair and jazz concert Determine not to include the jazz concert, the "Lynwood Taste of Soul" or the "Quiet Courage" Program ~n the C~ty's Black H~story Month Program COMMENTS The following are a part of the current slate of programs for the 2006 Black H~story Program · "Read To Celebrate", Tuesday -Wednesday, February 21-22, 2006 · SemodYouth Fdm Fesbval, February 1 - February 28, 2006 · Sunday Afternoon Soulful Affair, Sunday, February 26, 2006 -1 00 p m Th~s staff report ~denbfles potenbal add~bonal acbwbes to be considered for ~nclus~on in the C~ty's program schedule to commemorate Black H~story Month DATE TO APPROVED BY PREPARED BY AGENDA STAFF REPORT February 7, 2006 Honorable Mayor & C~ty Council Me.~rlb~s)~ N Ennque Martlnez, City Manage¢/.~-"/.// Autra C Adams, Assistant to City Manager SUBJECT Parent U-Turn Request for Travel Funds Recommendation. Staff recommends that the Crty Councd provide further direction relahve to th~s matter. Background Parent-U-Turn ~s an orgamzabon made up of parents ~n Lynwood and ~ts surrounding c~bes They have requested that the C~ty pay the costs of three members of the organlzabon to travel to the American Educabon Research Assoclabon (AERA) Annual Conference The conference is scheduled for April 7-12, 2006 m San Francisco, Cahforma MayorVasquez requested that th~s ~tem be placed on the agenda for Councd consideration Discussion & Analysis: Parent-U-Turn w~ll present at the AERA Conference AERA is concerned with ~mprowng the educahonal process by encouraging scholarly ~nqu~ry related to educabon and by promoting the d~ssemmabon and pracbcal apphcabon of research results The broad range of d~sc~phnes represented by the membershtp includes education, psychology, statlsbcs, sociology, history, economics, phdosophy, anthropology, and pohbcal science The three members of Parent-U-Turn, who are also Lynwood residents and requesbng assistance from the C~ty, are Valene Munoz, Emma Street and Mary Johnson AGENDA~ ITEM The orgamzabon ~s requeshng a contnbubon of $2,360 to fund the travel expenses w~th the breakdown as follows Expense Cost Per Individual Total Cost (Three People) A~r Fare $220 $660 Conference $175 $520 Reg~strabon Hotel Expense $199 $1,180 Total $594 $2,360 Fiscal Impact. The requested travel funds were not included in the adopted budget Should the Council desire to sponsor the group, funding could be obtained from the Council's travel budget (same as last year) or the unappropriated general fund Coordinated W~th F~nance Department, C~ty Attorney's Off~ce To: Lynwood City Councd Attention. Let~cm Vasquez December 20, 2005 Re Sponsoring Parent-U-Tarn to Aera Parent-U-Turn sponsors creative popular educatton activities and advocacy for educational justice In Lynwood and Southeast area We are a very strong organization that has contributed mightily to parent engagement and to democratic accountabdxty in Lynwood Four features of the organizations are worthy of special note F~rst, Parent-U-Turntsatruegmssrootsorgan~zation [t ls governed of, by, and for its members The leadership of the orgamzation does a wonderfid job of providing new members with opportumt~es to make decisions and share their voices Second, Parent-U-Turn ~s a strong multl-racml orgamzat~on. It offers a striking example of collaboration between African American and Latlno parents tn southeast Los Angeles The group encourageq members to thnik about the interests of all students Third, Parent-U-Turn Is an organization that takes research seriously Parent-U-Turn has engaged tn a variety of pamc~patory research projects in recent years, exploring the conditions of schools and the h~story of the struggle for educational eqmty Some of th~s research has been published m our lnstitute's on-hne journal Two years ago, results from a Parent-U-Turn's survey were published in LA Times e&torlal Fourth, Parent-U-Turn publishes a Parent Survival Guide to assist parents to navigate thmr children fi.om grades K-16 ~i he Parent Survival Guide was sponsored by Congress Woman L~nda Sanchez Parent-U-Turn is the only parent organization that has presented their research to elite researchers and scholars Parent-U-Turn's proposal has been accepted at the Amerman Educational Research Association (AERA) annual conference among thousands The conference ts April 7 through April 12, 2006 Thanks to C~ty of Lynwood sponsoring Parent-U-Turn have been able to shire and collect data that will assist us m our work to improve student's achievements m Lynwood since 2003. This year AERA's conference will be hosted m San Francisco The Conference takes place from April 7 through April 2006 We are asking for you to sponsoring the following Parent-U-Turn Members; Valerle Mnnoz, Mary Johnson and Emma Street The cost of Conference is listed below Registration for Conference Is $175 Per Person = $520 Hotel rates for Triple occupancy Is $199 per day for 5 day + Taxes = $1,180 Air Travel Round Trip for three fare ~s $220 per Person = $660 Total Cost of the Conference=S2360.00 Parent-U-Turn likes to thank you for your continuous support. Best wishes, Mary Johnson, President Parent--U-Turn 323-564-8541 AGENDA STAFF REPORT DATE TO APPROVED BY. PREPARED BY February 7, 2006 Honorable Mayor and Members of t/~f'~,,~,ouncll N Enrlque Marbnez, City Manager///J¢/(.///~/' ~ Grant Taylor, Development Serw~e/s[DIrector~ I Jonathan Colin, Development Services Manager SUBJECT Overview of the L~censmg Process of Bus,ness Enbttes Recommendation' That the C~ty Councd rewew the hcens~ng procedure of bus~ness enbbes, provide comments and d~rect staff accordingly Background' The Bus~ness L~cense D~v~s~on of the C~ty of Lynwood is part of the Development Services Department The P~v~s~on reviews and processes apphcabons for a w~de range of permits and hcenses Lynwood Muntc~pal Code Secbon 4-6 1 requires any ~nd~wdual, corporabon or sole propnetor who w~shes to conduct a bus,ness w~th~n the C~ty to obtain a bus~ness hcense The Business L~cense D~v~s~on handles the preparabon of permits, hcenses, letters, renewal nobces and vanous reports and works ~n cooperabon with other departments such as Los Angeles County F~re, Planmng, Budding & Safety, Los Angeles County Health Department, Code Enforcement, Parking Enforcement and the Los Angeles County Shenff's Office to ensure compliance w~th C~ty and State requirements and to resolve customer related problems The D~v~s~on ~s also responsible for the ~ssuance and distribution of the proper permits for special events such as carmvals, rummage sales, yard sales, firework stands, Chnstmas tree sales, pumpktn patch sales, and the annual Christmas Parade vendor permits C~ty-w~de systemabc surveys and audits of the current bus~ness estabhshments ~n the C~ty are additional funcbons of th~s D~ws~on D~scussion and Analysis' Th~s ~tem has been prepared ~n response to a C~ty Council request, and prowdes an overview of the hcens~ng process In order to obtain a bus~ness hcense, apphcants must submit a completed bus~ness hcense apphcat[on, a prehm~nary zomng approval, a property owner's affidavit, a F~cbbous Bus~ness Fd~ng, Resale AGENDA ITEM permit, or state license ~n cases where apphcable Apphcants pay a $30 00 nonrefundable flhng fee or a $100 flhng fee for estabhshments with an alcohol license There are primarily two types of business license applications, non-complex permits which are processed by the D~ws~on over-the counter, and complex permits which are processed in two to three weeks Apphcat~ons for non complex permits include contractors, gardeners, handyman, dehvery trucks, and the hke Complex permits are for on-s~te businesses which require s~te ~nspect~ons, Dte Plan Rewews, Conditional Use Permits, and Special Permits which all require Qty Council approval Complex applications are received and routed to Planning, Building & Safety D~ws~on, Rre Department, and Code Enforcement, some apphcat~ons such as ~ce cream trucks and tax~ cabs are routed to the Sheriff's Department for background check In addition, establishments with food and beverages require Health Department approval Each D~ws~on conducts a s~te ~nspect~on, and reports any findings Rnal approval of the bus~ness hcense ~s subject to approval by all Divisions After final approval has been granted, the apphcant must pay a license fee and a fire clearance fee bcens~ng fees are based on the bus~ness type, and are adopted by Resolution No 2002 101, passed by the Lynwood Qty Council July 2002 Fire Clearance Fees are fire clearance ~nspectlons, the fee varies and is dependent on a number of variables, such as s~ze of structure or number of occupants On December 2003, the Lynwood Qty Council approved a 20% ~ncrease ~n the fire clearance fee for five years The rewsed fee for fire clearance ~nspect~ons ~s reflected ~n the yearly bus,ness hcense renewal form sent to all businesses in the c~ty Fiscal Impact The action recommended in this report does not have a fiscal impact on the City Coordinated with Qty Manager's Office Qty Attorney Finance Department Attachments Guide to Bus~ness bcense Packet Routing Sheet Fee Schedule ~4 Cd~ ~et,,~9 Cl.o~.ges 11330 [BULLIS aOAD LYNWOOD, CALIFO~IN]A 90262 (310) 603 0220 A GUIDE TO ESTABLISHING AND CONDUCTING A BUSINESS IN LYNWOOD, CALIFORNIA Th~s lnformanon ~s provided as a public service to asast those persons interested m estabhshmg and conducting a business in the City of Lynwood It ~s not wa~Tanted to be all-mclus~ve Any errors or om~ssioos hereto will not relieve the business owner of Ins/her ~esponabfllty ~n fulfilhng all legal requirements WItO NEEDS A BUSINESS LICENSE Any ind~vidua], corporation or sole proprietor who wishes to conduct a business w~thm the City of Lynwood must obtain a bus~ness hcense C~ty law states that no person shall engage m business or transact and carry on a business, trade, profession, calhng or occupanon m the city w~thout first having procured a license from the c~ty to do so or w~thout complying with any and ail applicable provisions of Chapter 4 of the Mumc~pal Code of the City of Lynwood ******* a separate hcense is requued for each branch or location of business ******** EXEMPTIONS Only those businesses specifically exempted by State or Federal Statue BUSINESS LICENSE INFORMATION The C~ty of Lynwood reqmres a business license to operate any type of business m the C~ty A business hcense can be ~ssued once an applicant has submmed a PRELIMINARY BUSINESS LICENSE APPLICATION and pays a __ fihng fee (this fee ~s non-refundable) A Prehmmary Business Lmcnse Apphcat~on can be obtained from The Business L~cense Department m the mare lobby of C~ty Hall At the nme an apphcatlon is submitted, a receipt will be issued YOU MAY NOT OPERATE THE BUSINESS unnl such time as all City reqmrements are met, business license fees prod and have been ~ssued a Business L~cense REMINDERS *~ * All businesses within the City of L3q~wood must contract wllh Consohdated Disposal Selwlces, call (800)299-4898 *** All businesses are subject to payment of the utlhly users tax whether contracting for services with major Ioca[ utility companies or transferred in from outside utlhty compames *** Any and all slgnage must conform with the City of Lynwood sign ordinance Sign applications may be obtained from The Planning Division Proofofsignage approval or waiver of signage by Planning is required by The Business License Depm~ment before a business license will be issued G E~NE RAL INFORMATION Your business activity may require a Seller's Permit (Retail Sales Tax Numbe0 from the State Board ol Equalization To obtain such permit, you must apply in person at one of the local district offices State Board of Equalization 12440 E Imperial Hwy Norwalk, CA 90650 (562)466-1694 Contact the Internal Revenue Service for a Federal Employer Identification Number The IRS will provide a Businessman's Kit, seminars for ncxv businesses, addmonal reformation and forms call (800)829-1040 Contact the State Employment Development Department-Division of Audits, to obtmn a State Employer Identification Number if you have employees and withhold State Income Tax, Dlsabd~ty and Unemployment Insurance, call (562)923-1237 Concerning your insurance requirements, such as liability and worker's compensation, contact your insurance agent for information about your pamcular kind of bus~ness Contact the Franchise Tax Board if you intend to have employees or to obtain a form 540 for estimating state withholding tax for yourself, call (~00)552-5711 Contact the Alcohohc Beverage Control Board if you plan to sell or serve alcoholic beverages Department of Alcoholic Beverage Control (ABC) 3950 Paramount Blvd Suite #250 Lakewood, CA 90712 (562)982-1337 FICTITIOUS NAME Oil DBA (DOING BUSINESS AS) If your business does not include your surname or if the business name snggest that there ~s an existence ofaddmonal owners you must file a fictmous name For example, a business name such as "Jones Materials" does uot require a fictmous name fihng If you use your inmals ot only use your first name such as "Jim and Company Materiats" or "Jones and Sons Materials" (adding "Company" and "Sons" to name), you wdl need to file a F~ctitious Business Name The same appbes ~t you use a slogan or catchy name undm whmh you wdl he operating a bus~ness If you are using a fictitious business name, contact the County Clerk's Office and youl local newspapers with regard to pubhcat~on of notme, etc Registrar recorder/County Clerk 12400 E Imperial Hwy Norwalk, CA 90650 (562)462-2177 or (800)210-8999 PREPARATION OR SALE OF FOOD: If your establishment intends to prepare and/or sell food of any type, you must have L A County l-[ealth Department Cemficatlon before a business hcense will be ~ssued The Business License Department will automatically contact the Health Department for food oriented businesses For questions regar&ng your business contact the L A County IIealth Department at (323)235-7009 VENDING MACHINE~ JUKE BOXES~ AMUSEMENT AND GAME MACHINES: If you ~ntend to install and provide e~ther vending or amusement/video game machines as part of your business establishment, you must obtain a separate business hcense for each type of machine (Vending or Amusement/Video Game) Each machine must be labeled as to owner, business address and business telephone numbm BUSINESS LICENSE TRANSFERS- A business License ~s not transferable. The cemflcate is terminated when the business ownership changes Please advise the Business Lmense Department should you relocate or tem~lnate your bus~ness for any reason RENEWAL OF BUSINESS LICENSES' Once you have obtained a business hcense, a renewal will automatmally be forwarded to you before your expiration date ofJanumy Ist If you do not recmve a renewal notice, please contact the Business License Department Failure to receive a renewal notice does not reheve the business OWiler ot his/her responsibility m renewing thc business license Renewals must be paid on or before February 15th or a 50% penalty fee is accessed for failure to renew on time CHANGE OF BUSINESS LOCATION IN THE CITY: To process a change of business location, adwse the Business License Department and request a Business License Apphcatlon to change business location Apphcauons must be returned m person along with a processing fee of $30 00 SHERIFF'S DEPARTMENT BACKGROUND CHECK. A Sheriff's Background Check application must be completed and submitted along with the Business Lmense Application for any of the follow~ng categories NOTE No business hcense will be issued until such time as Sheriff's Department approval Is received PAWN SHOP BINGO PERMITS PALM READERS FORTUNE TELLERS TAXI DRIVERS SPECIAL EVENTS AMUSEMENT DEVICES POOL ROOMS BILLIARD PARLORS TOW TRUCKS PRIVATE PROPERTY/IMPOUNDS 1CE CREAM TRUCK BARS & LOUNGES WEAPONS-RELATED BUSINESS ADULT BOOK STORES SEXUALLY ORIENTED STORES DATING OR ESCORT SERVICES ARCADES SECURITY GUARD COMPANIES TATTOO PARLORS MASSAGE / ACCUPRESSURE THRIFT STORE/USED APPLIANCES CATERING TRUCK JUNK/METAL/AUTO SALVAGE Directory of Va luable Dear Business Owner: We have compded the following hst lo help yoa start yo~lr bttstnes3 Please ~ote that while zt tncludes some of the most important offices you will ~eed to start yoztt eatrepreneurtal I~e, yott may still need to contact ot/~er offices nol included here RESALE TAX PERHIT State Board of Equahzatton 12440 E Imperial Hwy 2'd Floor Norwalk, CA 90650 (562)466-1694 LIQUOR LICENSE Dept of Alcohohc Beverage Control (ABC) 3950 Paramount Bird Ste #250 Lakcwood, CA 90712 (562}982-1337 PUBLIC HEALTH LICENSING.(Food Related) L A County Health Department 1522 E 102~d St, Room #145 Los Angeles, CA 90002 (323)235-7009 STATE CHILD / FAMILY DAY CARE Department ol Socml Serwces 1000 Corporate Center Dove Ste #200-B MonterreyPa:k, CA 91754 (323)981-3350 CONTRACTORS LICENSE 245 W Broadway #145 Long Beach, CA 90802 (800)321-2752 PUBLIC UTILITIES COHHISSION 107 Broadway Los Angeles, CA 9001l (800)649-7570 SMALL BUSINESS FINANCIAL ASSISTANCE PROGRAIq 1102 Q Street Ste 6000 Sacramento, CA 95814 (916)445-6733 FICTITIOUS NAME FILING Registrar Recording / County Clerk 12400 E Imperial Hwy#1007 Norwalk, CA 90650 (562)462-2177 TOBBACCO LICENSE Bureau of Alcohol Tobbacco & F~rearms 350 South Ftgueroa Street Ste #800 Los Angeles, CA90071 (213)534-2450 HEALTH LICENSING (catering, day care, motels) Enwronmental Itealth Facd~ty 5050 Commerce Dr Baldwin Park, CA 91706 (626)430-5500 FEDERAL TAX INFORMATION lnlernM Revenue Services 300 N Los Angeles St Los Angeles, CA90012 (800)829-3676 BETTER BUSINESS BUREAU P O Box 970 Colton, CA 92324 (909)825-6246 SPECIAL LICENSING State Department of Coosumer Affmrs Information / Referral Line (800)952-5210 CALIFORNIA OFFICE OF EXPORTS Southern Cahforma Regional Office One World Trade Centre, Suite #900 Long Beach, CA 90831 (562)499~6014 PRELIMINARY ZONING APPROVAL FORM BUSINESS LICENSE REQUEST Before a business license application can be accepted, apphcants receive preliminary zoning approval from Planning Division. Date Applicant Name' Applicant Address* Applicant Phone #: Proposed Bus[ness Address: Proposed Business Zone:__ Description of Proposed Business (be specific): must If the preliminary zoning is not approved, a business license application will not be accepted until zoning approval is obtained. Approved Denied Site Plan Review Other Planner Business License Representative Conditional Use Permit Date Date If you have any questions or concerns regarding planning and zoning, please call the Community Development Department- Planning Dwision Grant Taylor Senior ['lanner, Art Barfield Planning Associate or Maria Sifuentes Office Assistant at the City Halt Annex at (3:10) 603-0220, Extension 289. C TY OF LYNWOOD 11330 Bulbs Road · Lynwood, CA 90262 o (310) 603-0220 BUSINESS LICENSE APPLICATION PLEA SE TYPE OR PRINT CLEARLY Business Name Mai!lng Address Bu Phone { ) Bus Fax ( ) fi-Mad Address I Owiersh~p 121 Corporabon O Ltd I_~ab¢~y Corp [3 Partnomh~p 021 Sole Propr~otor [3 Trust State L~c No L~cense Type Resmale No Federal I D No Check One CHANGEO~OWNER 0 CHANG~ OF ADORESS Q ~' CHAJ~GEO~BUStt,~SSNAME Q BUSINESS UCENSE NO EXPIRATION DAlE TOTed- AMI' P/MD $ CASH [3 CHECK D OU~GE LA County Health Dept Certifrcatmn No Workers Compensahon Pohcy No Expiration Date State I D No EAF~ER BEL OW NAMES OF OWNERS, PA RTNERS, OR CORPORATE OFFICERS - Attach addrhonal page ff necessary Holme Address j C~ty _ State Z~p Ow!er Name Title Ho~e Address C~ty _ State Z~p Phone ( Cell Phone Dale af Birth Phone ( Ce~l Phone Dalt'of Birth EMERGENCYCOArTACT .aLe Address Tide Phone ( ) Cell Phone ( ALARM COMPANY (ff apphcable) Na~e Title Address ' Estimated Gross Receipts $ No otlJntts [ I N° °t Empi°yees I Nc ofVehlcles [ I VehmleLlcenseNo I N° °fY'de° Games I No of Corn-Operated Mach,nes [ T¥ De of Machme(s) LC cabon of Machine(s) Mi h 0 B ac me{s) wned y Phone ( ). Lmense No Filing Fee ( S F~re Clearance Fee [ $ Penalty Fee [ $ TOTAL AMOUNT DUE I hereby certify, under pena ty of perjury, hat the informa ion con amed in this app ~catlon s true and compIete to the best of my knowledge I agree to comply with all apphcabfe laws, ordinances and regulations pertalnmg to the operatlotl of this b,Jslness t fO tt Signa ure o wner or Represen a lye Date RETURN COMPLETED AP?L)CATION FORM TO ABOVE ADDRESS AND MAKE CHECK PAYABI F 'id) THE ~'IT¥ CIlTY OF ILYi~WOOIB PROPERTY OWNER'S AFFIDAVIT COUNTY OF LOS ANGELES STATE OF CALIFORNIA ~, (we), being duly sworn, PLEASE PRINT depose, and say that I (we) am (are) the owner(s) of property involved In th~s request and that the foregoing statements and answers contained hereto, and the ~nformat~on submitted herewith, are ~n all respects true and correct to the best of my (our) knowledge and behef Property Owner S~gnature Home Address C~ty State Zip Home Phone Number Author[zed Agent S~gnature Name of Property Management Company Address C~ty State Z~p Phone Number Agent Name / Contact Person (print) Subscribed and sworn to before me this dayof Notary Publm THE[Rl IS A $30.00 C TY OF LYNWOOD BUSINESS LICENSE INFORMATION NON-REFUNDABLE FILING FEi= ON ALL APPLICATIONS except where noted nesses w~thm the C~ty of Lynwood must contract w~th USA \rVeste Industries for disposal serwce Call (31 O} 605-6000 ~ect to payment of the Uhhty User's Tax, whether contracting 1or Sefwces w~th m8~o¢ local uttttty compames, or tca~glerred m from Otl~Slde utility compames · ;;;;;s~ck`vdh~S~at~B~a`~Equahzat`~n~se~fy~uarer~qu~redt~hav~a~sP~rmH Nobuslnesshcensewlllbelssued until a ~eller S Permit number ~s prowded to the C~ty BUSINESS LICENSE FEES & REGULATIONS CARNIVALS CIRCUSES & SIMILAR SHOWS ADVERTISING A) B~li P(~stlng S 20 00 B) Handbdl Dismbutors S180 oo per year C ht - t S 60 00 per quarter S 10 O0 perday ) Lie i?g ~quJpmen S100 00 per year S 1000perday D) SounbJ Dewces S 10 O0 per day E) SIlIbo~rds $100 00 flat fee I S 25 O0 face per LD% L,C BEVERAGES S200 00 hhng fee A) On-s~Ie Liquor Estabhshment $300 00 B) Off-s~le hcense fee determined by number ._ Lt pJ°yees AMUSEMENTS A) Coin operated V~deo Game machines per per year S100 O0 B) AmuSement Parks $300 O0 perday Fire Glearanee Fee S 60 O0 per day APARTMENT HOUSES I , A) 4 9 units $60 00 per ,/ear B) 10 or more dwelhng un~ls ASTROLOGY, PALM STRY & S M LAR PRACTICES* L~cense ~ee $500 00 per year Fdlng Fee S 100 00 - Requ--r~s Spec,al Perm,t & Oounc,, Appro va, AUCTIONS AUTOMOBILE WRECKING YARDS Fdlng Fe~ SlOg 00 License Iee S300 00 per year BINGO GAMES L~cense ~ee $100 00 Bingo Manager Fee $100 00 Fdmg F%~~-~- S100 00 BOXING,, WRESTLING & SIMILAR EXHIBITIONS Shows J S200 00 oar year I Fire Clearance Fee F~ro for C~rcus S200 00 pershow, perday S60 00 per day 585 00 perday CATERERS* A) Catenng Dehvery / Outside of Lynwood $ 75 00 per year B) Lunch Truck, Catenng Truck $150 00 per year C) Ice Cream Truck $ 45 00 · Requires Si~en/!background check and S2,000 000 in Vehicle Llabfl[ty lnsurance CONTRACTORS A) General } B) Electrical $180 00 per year C) Plumbing $ 90 00 sem,-annually D) Sub-Contractor ~.. $ 90 00 per year .J $ 45 00 semi-annually E) Consultants $ 90 00 CRAFTSMEN S45 00 per year for each craft CB RISTMAS TREE STANDS* A) Ltcense Fee and F~re Clearance Fee $250 00 (of which $50 00 *s refunded) B) Frhng Fee $ 30 00 · Requires CouncltApproval CURB NUMBERING* $60 00 per year · Apphcan! must be approved by Pubflc Works DANCE HALLS & DANCING CLUBS* S750 00 per year Requires Council Approval DELIVERIES A) DwCleanmg S90 00 B) Laundry S90 00 per vehicle, per year C) Money, Baggage & M~sc Properly $50 00 per'~ehlcle per year D) Petroleum Products S100 00 per vehicle, per year E) Towels & Linen Supphes S9O O0 per vehicle per year F) Wholesale DehveO, of Foodstuffs S75 00 per year G) Wholesale Dehvewof Goods S50 00 per veh~cte, per year DIRECTORIES S75 00 per year DISTRESS & SIMILAR SIGNALS S200 00 per month S 50 O0 perday ENTERTAINMENT* S450 00 per year S225 O0 sem~ annually · Requires Council Approve! FILM PERMITS* Fihng Fee $100 00 Per day Lmense $200 OO Apphcat~on to be submitted for review and approval to ~) D~rector el Pubhc Works 2) FFe Chief * Requires 30 day fll¢ng nohce FINANCING & LENDING S600 O0 per year FIREWORKS STANDS & SIMILAR BUSINESSES* A) L~cense Fee & F~re Clearance Fee $350 O0 B) Before and After Refundable Cleaning Fee $ 50 O0 C) Fdlag Fee S 30 00 ·Requ/res Counc~l App~oval CONTINUED ON REVERSE SIDE GARDENING ~ YARD M~NANC~ MO~I~ HOME PARt{S SECOND HAND DEALERS' ~5 ~ ~ }~ar ~ 00 per year R~r~ ~r a ~ne~ bcen~ PARKING LOTS~ES* 2) S~ Pe~ GUN DEAL.S' 3) ~ ~ ~ryear ~r~y - R~u~r~ S~t Pe~ * No ~e ~y be g~t~ f~ ~ ~n · Pe~l~fora~mumpen~ 3~ve~perq~Rer SHOESHINE ST~ of~¢ ~r $12 ~ ~r · P~blt~a~u~bus~ness PAWNBROKERS" . ' R~ms Sh~c~sck ~lng F~ $1 ~ ~ ~MCmNG* 'Re.res P~f of ~pl~ ~ ~/ S~te & ' R~res Sheriffs ~ckg~ ~e~ $ 15 ~ ~ ~y A) Sp~tr~u~red ~f~ *R~u/ms~l~ $ 1500~rq~er B) ~hng Fee ~ ~ . ~ PEDD~RS ~NCLUDES ~E~ PEOD~RS) T~I CABS' ~M~FORTHEAGEDIDAYSCHO0~ A) D~ ~,lce ~. ~ Wa~r ~ce~ f~ b~ ~ n~r of ~pioyess $~ ~ ~r v~. ~r ~ ~g Fee (~ I~ B) G~s & War~ at re~l ~r ~ ~ ~ F~ $75 HOTE~ & MO~ ~ ~ ~r y~ $ 7 ~ ~r veto A) 1-9 ~ mcius~ve ~0 ~ ~ry~ $ 75 ~ ~r ~er $ 8 ~ ~r d~er Bi 10 um~ or ~e beginning w~ ~e ten~ und $ 15 ~ ~r ~y ' Ea~ d~r m~t ~n hzs o~ I~c~ JAN~O~ SERVICES * N~to~ ~ p~lbE~ . Sp~ Pe~ · ~nge~nn~ng ~ ~ ~r ~ear PRIVATE PATROL SER~CE OR A~RM · ~ JUNK DEA~RS* SY~ E~RPRISE · ~ I~e F~hng F~ $I ~ ~ $75 ~ ~r ye~ · Pu~c Heanng Lme~e Fee ~ ~ per y~r · R~res ~u~l~ PROFE~IONAL ~E ~UStNESSES TEL~SION & PRO~IONS ~ ~ ~r~ L~ING PROPE~ FOR OFRCE, A) S~ngle M~r $70 ~ COMMER~AL OR MANUFACTURING B) P~e~p TOOL SH~PE~NG & LOCKSM~S Pr~e~ o~er sh~l pay a llce~e fee ~l to 2) For ea~ a~ pa~er ~5 ~ 50% of~e []~a fee ~d by ~e ~t C} P~e~ ~m~ ~ASH, RE~SE & RUBB~H ~AL' 1) For ~e share~der ~60~ ~r~ ~NUFACTURING, R~AtMNG, 2) For e~ a~ s~re~der ~5 ~ WHOLESAUNG BUSINE~ES AT A RXED D) A~ Fees 'USAW~fe~n~nsan~cJ~ LOCA~ON 1) For ~e fi~l 4 e~toyees $12~ F~Agr~ntfora/l~n~, A) 1 e~e ~0 00 ~NDINGMACHINES. COIN~ERA~D 5} 2 emp~yees ~5 ~ PUB MC ~U~ CO~ANIES C) 3 employees $1~ ~f~$10 ~f~$1,~ E) 5-7 ~y~s $1~ G) 1~20 e~loyees $275 ~ $1 ~ ~ ~r ~e, H) 21-30 employees ~ ~ i) 31-50 e~loyees ~ ~ REALTORS W~HING MAC~NES, ~YERS. ~C. FOR THE USE OF TENA~S J) ~re ~n 50 empl~ees $7~ ~ ~0 ~ per ~r for ~ fl~ ~ ~ ~ ~r y~ fo~e~ ~ ~ ~a~ f~ ~ ~$10 ~f~ $1.~ MASSAGE PARLORS I ~EAM & ~R~SH ~'s g~ BATHS* REP~R SERVICES YARD ' R~u/r~ ~1 ~, ~ ~ ~r year ~n~l dete~ fe~ ~ ~ ~r ADD~IONAL INFORMATION ALL FEES A~ NO~EFGND~ To ~fi~ ~ z~ ~ ~e ~ ~m ~ To ~ete~ w~r ~y b~, grading, Other permits and tees may be required, ~to~m~r~,~r~ ~r~, de~ ~ ~ ~ ~ b~n~ ~ ~u m N~ by ~or ~r~ a ~ U~ ~ ~~,~~~, Pe~ (C U P ) m~t zo~ C~e Bulld~ ~e~2~ ~d ~ ~ ~1 y~ ~ ~ to ~ C~ Pl~nln~ ~oa~L e~ 289 To ~su~ ~at you ~t a~l ~ui~e~n~, TO ob~ ~ ~ ~g f~tm~n~ TO ~n p~ ~1~ (310) ~ ~d req~t ~e se~ack requ~re~n~, ~ ~s~on, ~ S~gn ~t~, ~, s~et depa~ment ~tch best deals wl~ your Pe~ CITY OF LYNWOOD BUSINESS LICENSE DIVISION k~cense I)EPARTMEN~[ AL ROUTING AND AI'PROVALS A~dress Phone # PILANN1NG & REI)I~VELOPMI~NT [] APPROVED Conclltmnal Use Permtt Reqmrcd ~ Yes ~ No ~ HOLD Site Plan Rewew Rcqmred ~ Yes ~ No Sign Permit and Approval Required ~Ycs ~ No Code Violations Observed ~Yes ~ No Referred to Code Enforcement ~ Yes ~ No C6mmcnts h}spected By Date BUILDING DIVISION ~ APPROVED PrehmmawlnspccttonNeeded F~rst ~ Yes ~ No ~ HOLD Permits and Fees Rcqmred ~ Yes ~ No Code V~olat~onsObserved ~ Yes ~ No Rctbr~cd to Code Enforcement ~ Yes ~ No Type of Occupancy C~mm~ents lbspected B} Date FIRE DEPARTMENT ~ APPROVED Group No Square Footage ~ HOLD llazardous Matermls ~ Yes ~ No Pemnts Reqmrcd ~ Yes ~ No Code V~olat~ons Observed ~ Yes ~'No Referred to Code Enforcement ~ Yes ~ No l~spccted By Date ~ODE ENFORCEMENT ~ APPROVED Vmlatmns Observed ~ Yes ~ No ~ HOLD omments l~lspected By Date AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY February 7, 2006 Honorable Mayor & City Council N Enr,que Mart,nez. C,ty Manager~//.¢( Mar,anna Marysheva, Ass,stent Sandra Roche, D~rector of Human Resources SUBJECT Crossing Guard Needs Recommendation: Staff recommends that the C~ty Councd provide staff with d~recbon regarding the cross~ng guard needs for the C~ty Background: On January 31, 2006, a pet~bon was submitted to the City from concerned parents whose chddren attend Cesar Chavez M~ddle School and Marshall Elementary School requesbng add~bonal crossing guards Mayor Vasquez requested that th~s ~tem be placed on the agenda for d~scuss~on Discussion & Analysis: The C~ty ~s currently working w~th the School D~stnct and the Sheriff's Department to evaluate the crossing guard needs and ~denbfy other funding sources for add~bonal crossing guards The C~ty hopes to have recommendabons to the C~ty Council ~n the next two-three months Fiscal Impact: Any mod~ficabon to the current program would require add~bonal funding The annual average cost per Iocahon ~s $14,220 Coordinated With: F~nance and Adm~mstrabon Department C~ty Manager's Office C~ty Attorney's Office AGENDA ITEM Crossing Guard Needs for Cesar Chavez Middle School and Marshall Elementary School To C~ty Council From Parents ofCesar Chavez Nhddle School and Marshall Elementary School Date' January 20, 2006 CC: Dr Lal, Supenntendent of Lynwood Umfied School District This ~s a petmon from the Lynwood parents who are concerned for the safety of our chddren We strongly beheve that there is a great need for crossing guards at these Iocatmns · Mamn Luther Krug Jr Blvd (2 of them) · Norton Ave · Abbott Rd We understand that there ~s a proposal to target parents that don't follow safety precaunons v, hde dropping students off ~n an unsate ~nattcr according to Agenda Item//7 m the Januaq,. 17th Counc,l meeting As parents we strongly behove that there ~s no reasonable area to drop our children off when there ts no crossing guard tot students who :~alk to school and/or parents who drop their children off near the school l'h~s, we bcheve, ~s a crucial area that needs to be ~mplemented x~ell beIbre parents are faced wtth c~tattons The safety ofonr children depends on your good judgment and leadership m this matter We appreciate your help and support tn the name ot Lynv¢ood's future success through cducatmn S~ncerely, Th~ following are na~es of concerned parents whose chddrcn attend Cesar Chavez Middle School and Thurgood Marshall Elementary School ,' I Signature of Parents Phone Numbers ':i' 4::'" :: ': S~gnature of Parents IPhone Numbers