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HomeMy Public PortalAbout19781213 - Minutes - Board of Directors (BOD) Meeting _78-27 NbirY tAd- MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S December 13, 1978 375 Distel Circle Los Altos, CA I. ROLL CALL meeting a President Turner at 7 : 2 P.M. The eet ng was called to order by3 Members Present: Nonette Hanko, Harry Turner Edward Shelley , Barbara Green and Richard Bishop. Members Absent: Katherine Duffy and Daniel Wendin. Personnel Present: Herbert Grench, Anne Crosley, Jon Olson, Craig Britton, Pat Starrett, Cynthia DiGiovanni , Del Woods, Stanley Norton and Jennie George. II. APPROVAL OF MINUTES A. Minutes of November 8 , 1978 Motion: R. Bishop moved approval of the minutes of November 8 , 1978 as presented. E. Shelley seconded the motion. The motion passed unanimously. D. Wendin arrived at 7 : 36 P.M. K. Duffy arrived at 7 : 38 P.M. B. Minutes of November 21, 1978 D. Wendin said that paragraph two, page 3 was incorrect and should say "D. Wendin said that the District should concentrate on get- ting a legislative advocate to help on post-Proposition 13 problems. " Motion: H. Turner moved approval of the minutes of November 21, 1978 as corrected. E. Shelley seconded the motion. The motion passed unanimously. i Meeting 78-27 Page two III. WRITTEN COMMUNICATIONS J. George introduced a memorandum from the County of San Mateo concerning the Economic Opportunity Commission' s (E.O.C. ) re- quest to separate from County Government and operate as a private non-profit corporation. Motion; D. Wendin moved to direct the General Manager to send a letter indicating that the Board would take no position on this request by E.O.C. R. Bishop seconded the motion. The motion passed unanimously. IV. ADOPTION OF AGENDA Motion: R. Bishop moved the agenda be adopted as presented. B. Green seconded the motion. The motion passed unanimously. V. ORAL COMMUNICATIONS Mark Schneider, 18000 Skyline Boulevard, Woodside inquired of the- status of the negotiations between the District and Peninsula School on the 'Pacific High School property. C. Britton responded that the District does not have any signed agreement on that property and ;suggested Mr. Schneider contact the principal parties who own the property for further information. Vt. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Russian Ridge Open Space Preserve/Grist Property C. Britton introduced report R-78-45, dated December 8 , 1978 on the Proposed Russian Ridge Open Space Preserve/Grist Property. He said the District has the opportunity to purchase 130 acres on Russian Ridge, a prominent Skyline landmark, which includes a gift of 13 acres . J. Olson outlined the site' s boundaries on a map and reviewed the use and management plans. He added that this site is an important acquisition because of its prominence and relation- ship to the Skyline trail corridor. He asked that the Board adopt the use and management recommendations and the unofficial name of "Russian Ridge Open Space Preserve. " B. Green asked if there would be interior or exterior signs on the site. J. Olson replied that there would be interior signs only denoting the site' s boundaries. He added that a simple hiking stile would be installed so that hikers can easily enter the property. Ir Meeting 78-27 Page three C. Britton informed that this property is currently leased for grazing and that the District would continue to uphold this grazing agreement until July 31, 1979 when it expires. H. Grench said that Dorothy and Gordon Jennings had phoned him and asked that he inform the Board of their endorsement of this acquisition. Motion: H. Turner moved that the Board adopt resolution 78-33 , a Resolution of the Board of Directors of the Midpen- insula Regional Open Space Preserve Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Ex- ecute Any and All Other Documents Necessary or Appro- priate to Closing of the Transaction (Russian Ridge Open Space Preserve-Crist Property) . N. Hanko seconded the motion. The motion passed unanimously. Motion: H. Turner moved adoption of the Use and Management Recommendations as set forth in report R-78-45, dated December 8 , 1978 and the unofficial name of Russian Ridge Open Space Preserve. R. Bishop seconded the motion. The motion passed unanimously. B. Approval of Boundary Line Agreement for Long Ridge Open Space Preserve C. Britton introduced memorandum M-78-233 dated December 8 , 1978 requesting Approval of Boundary Line Agreement for Long Ridge Open Space Preserve. He said he had received a letter from Mr. W. H. Leynse, an adjacent property owner, requesting the District to enter into a boundary line agreement to officially establish the line that already exists. In return, Mr. Leynse will give the District a recorded right-of-way on the property he owns and supply a resolution by the Portola Heights Landowners Association to use their roads so that the District rangers can more efficiently patrol and maintain the District' s property. C. Britton emphasized that this will not be a public right-of-way. He recommended that the Board adopt the resolu- tion attached to the report and that they accept by motion the the Portola Heights Landowners Association resolution allowing the District ranger staff to use P.H.L.A. roads. Motion: H. Turner moved that the Board adopt resolution 78-34 , a Resolution of the Board of Directors of the Midpen- insula Regional Open Space District Approving a Boundary Line Agreement, Authorizing officer to Execute Said Boundary Line Agreement, Authorizing officer to Execute Certificate of Acceptance of Grant of Right of Way to District and Authorizing General Manager to Execute Any and All other Docuements Necessary or Appropriate to Closing of the Transaction (Long Ridge Open Space Pre- serve) . R. Bishop seconded the motion. The motion passed unanimously. Meeting 78-27 Page four Motion: R. Bishop moved that the Board accept the Resolution of the Portola Heights Landowners Association allow- ing District ranger staff to use P.H.L.A. roads for patrol and maintence of District lands. K. Duffy seconded the motion. The motion passed unanimously. C. Agricultural Use Approval and Lease Information J. Olson introduced report R-78-44, dated December 7, 1978 regarding Agricultural Use Approval and Lease Information. He reported that staff had advertised for people who are interested in grazing cattle and that they have several people who are interested pending Board approval. He referred the Board to chart A of the report "Proposed Agricultural Uses" which listed the preserves, total acreages, acreages to be grazed, grazing period, number of cattle, , estimated income and anti- cipated services and improvements involved with this type of operation. He directed the Board to the sample lease and Nega- tive Declaration and asked for authority to continue negotiations and enter into an agreement. N. Hanko said she felt some of the answers in the Negative Declaration should be "maybe" . She specified "maybe" answers on page two, No. 2 (e) under Water and page three, No. 3 (b) under Air category. She requested that the Board receive status reports on the grazing operations. Motion: H. Turner moved that the Board approve the Negative Declaration with revisions as suggested by N. Hanko. E. Shelley seconded the motion. The motion passed unanimously. Motion: H. Turner moved that the Board adopted attached docu- ment B as the official grazing lease of the District. B. Green seconded the motion. The motion passed unanimously. Motion: H. Turner moved that the Board approve the implemen- tation of the grazing plan as presented in Chart A of report R-78-44. R. Bishop seconded the motion. The motion passed unanimously. D. Informational Report on the District' s Long Term Goal A. Crosley introduced report R-78-46, dated December 7, 1978 , an .Informational. Report on the District' s Long Term Goal which is "To inform residents about MROSD purposes and to bring more constituents into the role of advocate for the District, on a coninuing basis" . She listed the identifiable components to a long-term program of informing residents about the pur- poses of the District and bringing them into the role of advo- cate for the District as (1) determining constituent support (2) clarifying District goals and policies; and (3) identifying specific long-term projects all of which were discussed in depth Meeting 78-27 Page five in the report. She requested that the Board approve the direction of the program as presented and that they make comments and suggestions for consideration in preparing the final report. Motion: N. Hanko moved adoption of the recommended program in report R-78-46, dated December 7, 1978 as prepared by staff. B. Green seconded the motion. Discussion: E. Shelley stated he felt item No. 2 (a) is where the District has to work the hardest - inform- ing the constituents at large about why the District was formed and what its goals are. B. Green suggested there be more followup tours after public speaking engagements. H. Turner and D. Wendin requested revisions of item No. 2 (c) to read "Insure that District goals and policies will be stated in clear terms in order to communicate more effectively with constituents as to what they are and how much is left to be done to accomplish them. " R. Bishop suggested the addition of the words "and short-term goals" following the word "long-term" at the end of item No. 2 (e) . H. Turner stated Board consensus to the suggested revisions. The motion was not voted on. Motion: B. Green moved adoption of the direction of the program in report R-78-46 , dated December 7, 1978 with the suggested revisions. R. Bishop seconded the motion. Discussion: A. Crosley encouraged the Board to advise her if they have any further changes or suggestions. The motion passed unanimously. E. Peninsula Open Space Trust Contract C. Britton introduced memorandum M-78-234 ., d1af-PA. ripsipm.he'r- 1978 , regarding a contract between the District and Peninsula Open Space Trust, and recommending Board approval and execution by the President of the Board. He said that the District budget for the current 78/79 fiscal year includes $30,000 for acquisition and support services from POST and that on the basis of this action, it appears POST may receive matching grant funds from a foundation. He added that as a result of the formation of POST, it is no longer necessary for the District to support a gifts and endowment specialist, which saves the Dis- trict almost $30,000 in salary and benefit costs in the first year. P. Augsburger, Executive Director of POST, presented the POST Background Memorandum which addressed the background of POST, goals and objectives, secondary planning areas, impact of Proposition 13 , method of operation, financial plan and -budget future financial support, and evaluation of potential success. Included in this memorandum was a list of the POST Board of Trustees and Advisory Council. M-78-27 Page six Motion: H. Turner moved that the Board of Directors of the Midpeninsula Regional open Space District approve the Peninsula Open Space Trust agreement and authorize the President of the MROSD to execute the contract. N. Hanko seconded the motion. The motion passed unanimously. F. Declaration of Election Results A. Crosley introduced memorandum M-78-231, dated December 5 , 19781aDeclaration of Election Results recommending that the Board approve a motion declaring the results of the election as set forth in the report. Motion: R. Bishop moved approval of the election results as presented in M-78-231. H. Turner seconded the motion. The motion passed unanimously. G. Resolution of the Board of Directors of the Midpeninsula i�e`gio open space District Urging Full Funding of SB 174 "Roberti-Zlberg Urban Open Space and Recreation Program" for 1979-1980 Fiscal Year A. Crosley introduced memorandum M-78-232 , dated December 6, 1978 recommending adoption of a resolution supporting funding of SB 174 and sending a copy of the adopted resolution to Governor Brown. She said that the attached letter from Larry Naake, Executive Director of the California Park and Recreation Society advised that the State Department of Finance was not recommending funding of SB 174 . Motion: B. Green moved adoption of resolution 78-35, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Urging Full Funding of SB 174 "Roberti-Zlberg Urban Open Space and Recreation Program" for 1978-1980 Fiscal Year and approval of sending a copy of said resolution to Governor Brown. K. Duffy seconded the motion. The motion passed uananimously. H. Scheduling of Second Regular Meeting in December H. Grench introduced memorandum M-78-229, dated November 30, 1978 , Scheduling of Second Regular Meeting in December, recommending that the Board schedule Wednesday, December 20, 1978 for its second regular meeting and authorizing the President to cancel the meeting if the proposed agenda does not warrant a meeting. H. Grench informed the Board that it appears since the writing of that memorandum that a second meeting in December will not be required and recommended that the Board cancel the meeting. Motion: H. Turner moved that the Board cancel the second regular meeting in December. N. Hanko seconded the motion. The motion passed unanimously. M-78-27 page seven VII. INFORMATIONAL REPORTS A. Legislative Committee N. Hanko announced that Assemblyman Victor Calvo will be present at the December 12 Legislative Committee meeting to be held at 7 :30 P.M. at the District office to discuss post-Proposition 13 measures. B. Vandalism on District Property J. Olson reported that approximately $1,000 of damage to the split rail fence and gate on the Monte Bello Open Space Preserve had occured recently. C. Firewood J. Olson said that the District has four cords of firewood for sale - remains of the Eucalyptus tree -that blew down. D. Picchetti Special Use Committee J. Olson announced that the District has received four proposals for the use of the Picchetti Winery, and that the four applicants will be interviewed at a publicly noticed meeting on December 19, from 6 : 00 P.M. to 11 :00 P.M. E. Meeting of San Carlos City Council R. Bishop reported on the recent San Carlos City Council meeting that he, H. Grench and J. Olson had attended to discuss what kind of police and fire assistance they could give the District if the Hassler property is acquired. The Council was opposed to the annexation of the Hassler property but approved further discussion between their fire department and the MROSD. F. Conference on Housing A. Crosley said she had attended a recent conference on housing sponsored by various midpeninsula community groups that dealt with property and human rights. G. Conflict of Interest Code S. Norton reported he had recently attended a meeting of the Fair Political Practices Commission when they discussed the District' s Conflict of Interest Code. He said that after much discussion, the commission settled on the 3 acre minimum interest owned in the foothills that must be reported if owned by a desig- nated person. He recommended placing this matter on a future agenda. M-78-27 Page eight H. Investment Plans and Alternatives M: Foster reported that he is not satisfied with the District' s present investment of idle funds and wants to present some Alter- native plans at the first regular Board meeting in January, 1979, VIII. CLAIMS Motion: E. Shelley moved that the Board approve the revised claims C-78-23, dated December 13, 1978 . R. Bishop seconded the motion. The motion passed unanimously with N. Hanko abstaining on item No. 502. IX. EXECUTIVE SESSION The Board recessed to Executive Session at 9 :40 P.M. to discuss land negotiations. X. ADJOURNMENT The Board reconvened to adjourn at 11 :50 P.M. Jennie George Deputy District Clerk