HomeMy Public PortalAbout20161102 - Elementary School Building Committee - Meeting Minutes
Hopkinton Public Schools
89 Hayden Rowe – Hopkinton MA 01748
Hopkinton Elementary School Building Committee
Middle School Library, Hopkinton, MA
November 2, 2016
6:30 p.m.
Chair Joe Markey called the meeting to order at 6:32 p.m.
Attendees:
Joe Markey, Chairman Mike Shepard, Vice Chair
John Weaver Jon Graziano
Pam Waxlax Rob Nickerson Clerk
Al Rogers (non-voting) Lauren DuBeau (non-voting) arrived at 6:38pm
Ralph Dumas (non-voting) Brendan Tedstone left at 7pm returned at 7:40pm
Quorum present (7 voting Members).
Absent: Dave Daltorio (non-voting), Norman Khumalo (non-voting), Kelly Knight (alt-voting), Dr. Cathy
MacLeod (non-voting)
Public Attendees:
Also present: Jeff D’Amico, Mike Berlin & Bob Tucker from Compass Project Management, Inc. (CPM)
Judd Christopher from Drummey Rosane Anderson, Inc. (DRA)
John Hobson from Colantonio Inc. (CI)
I. Community Input:
None.
II. Approval of Minutes
MOTION: Ms. Waxlax moved to approve the HESBC meeting minutes dated October 19, 2016
as written, seconded by Mr. Weaver
Voted: 7-0-0.
III. Review and Approve Payment of Invoices
MOTION: Ms. Waxlax moved to approve the Invoice #d2016.10.13, from Bernard Doherty,
dated October 13, 2016, in the total amount of $2,950.00 for OPM professional services,
seconded by Mr. Shepard.
Voted: 7-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #CPM 44-27, from Compass Project
Management, dated October 31, 2016, in the total amount of $41,475.06 for OPM professional
services, seconded by Mr. Shepard.
Voted: 7-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #DRA 023 from DRA dated October 31,
2016, in the total amount of $197,021.85 for Architectural professional services, seconded by Mr.
Shepard.
Voted: 7-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #CI PC Req 8 from Colantonio dated
October 31, 2016, in the total amount of $10,000.00 for Pre-construction services, seconded by
Mr. Tedstone
Voted: 7-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #CI APP 01 from Colantonio dated October
31, 2016, in the total amount of $356,183.74 for construction services, seconded by Mr. Shepard
Voted: 7-0-0.
IV. Review and Approve Contract Award
The ESBC discussed the options for Builder’s risk insurance. The Town is soliciting a few quotes which
they expect to receive next week. Colantonio also provided a quote. JD to send the insurance quote to
the Town Manager to review it with their insurer for acceptance.
MOTION: Mr. Shepard moved to approve the value of CI’s Builders Risk Insurance, not to
exceed $37,323 contingent on receipt of the towns insurance being comparable to CI’s insurance
quote and subject to the Approval of the Town of Hopkinton, seconded by Ms. Waxlax.
Voted: 6-0-0.
V. Design Update
The Project held the ground breaking ceremony on 10/28/16 and there was a good turnout by the
public officials and the general public. The MSBA attended and spoke at the ground breaking
ceremony. The bid set of construction documents are currently out to bid. DRA issued an addendum
last week and there is another one coming out tomorrow. The filed sub-bids public bid opening will be
held at Town Hall on Wednesday 11/9/16 at 2pm. CI also has their sub bids due on 11/9/16 as well.
DRA is reviewing the design review comments and will issue an addendum as necessary.
VI. Permitting Update
The Town DPW and Nitsch to review existing culvert to see if the Town needs to rebuild the entire
culvert or if the project can just add a new section where the road is being widened. The DPW wanted
Nitsch to video the existing culvert. There will be a design contract amendment for the survey work and
additional wetland flagging. John Westerling from the DPW needs an all-in budget number to replace
the culvert. CPM & CI will follow up with DPW.
VII. Utility Coordination Update
CJM cut into Hayden Rowe today to start the water tap for the site. The sewer will be next however
after talking with the DPW water & sewer commission, they did not want us to install the MH on Hayden
Rowe as shown because there is not sufficient clearance from the force main line. Nitsch confirmed
that a 6” line will provide enough capacity for the school plus another ‘like sized’ building.
The new survey demonstrated that the culvert that connects the wetlands on either side of the new
school driveway is not required. Nitsch to request conservation commission to delete the culvert as a
minor change from the originally submitted plan.
Eversource is still completing the engineering and CI is coordinating with the gas company to bring the
gas line onto the site before the ground freezes.
VIII. Schedule Update
Colantonio talked the group through their schedule and milestone dates. The perimeter site fencing is
about 80% installed. The stumps are being ground onsite and hauled offsite, this activity should be
complete within the next 4-5 days. Topsoil stockpiling is on-going and rock crushing is underway. The
rocks that are being crushed are then processed onsite and re-used as structural fill. The new site
drainage work is underway and will continue for the next few weeks. General site prep is on-going and
they are going to start to prep the building footprint pad next week. CI has scheduled a water tap to cut
into the street to tap into the existing water main. Construction site trailers are expected to be delivered
to the site within the next 2 weeks.
CI is working with Compass and the design team to resolve some elevation conflicts of differing
conditions from what is shown on the survey. CPM talked about the discrepancy in the existing
conditions survey that may result in a 6” difference in the existing survey vs. the actual grades in the
field; This elevation difference will result in a change order to the site contractor who based their bid off
the survey provided in the bid documents. The design team is going to revise the cut/fill plan to prevent
having to import more soil. CI did a soil quantity takeoff to verify the change proposal and they came up
with very similar quantities. To keep the project moving the ESBC took a vote to authorize the
subcontractor to proceed with the work while the price is sorted out.
MOTION: Mr. Graziano moved to authorize DRA to issue a Construction Change Directive
(CCD) for earthwork and excavation related to the elevation discrepancy not to exceed the
amount of $185,000 seconded by Ms. Waxlax
Voted: 6-0-0.
IX. Administrative Update
The ground breaking was a great success with a great turn out. The abutters reached out to CPM and
would like to meet this fall to talk about restoration work. Warner Larson to look at all (3) abutters at the
same time because W/L intends to submit a small request for additional design services.
X. Next Meeting Dates
The next ESBC meeting will be held at the High school library at 6:30pm on Monday, Dec. 5, 2016
MOTION: Mr. Weaver moved to adjourn at 7:49 PM, seconded by Mr. Nickerson.
Voted: 7-0-0
Respectfully submitted,
Jeff D’Amico
Project Manager
Compass Project Management, Inc.