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Home My Public Portal About04-04-2006LIIThis Agenda contains a brief general description of each item to be considered Cop/es of the Staff reports or other written documentation relating to each item of bus/ness referred to on the Agenda are on file /n the Off/ce of the City Clerk and are available for public mspechon A person who has a quest/on concermng any of the agenda items may call the City Manager at (310) 603-0220, ext 200 Procedures for Address/nq the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAI,LURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIE,IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL ~,~z~ 5f-- CITY OF LY~',;W00D AGENDA ITEMS ON FILE FOR CONSIDERATION CFrV ,-i Fp'<'q r~FFICE AT THE REGULAR MEETING OF THE LYNWOOD INFORMATION INC. M~,E 3 0 2006 TO BE HELD ON APRIL 4, 2006 AM I~1~ 500PM COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 LETICIA VASQUEZ CHAIRPERSON REVEREND ALFREDDIE JOHNSON, JR. VICE-CHAIRMAN LOUIS BYRD DIRECTOR ? 819¢ 1I 12 1 2 3 4 5 6 FERNANDO PEDROZA DIRECTOR MARIA TERESA SANTILLAN DIRECTOR CITY MANAGER N ENRIQUE MARTINEZ CITY CLERK ANDREA L HOOPER CITY ATI'ORNEY J ARNOLDO BELTRAN CITY TREASURER IRIS PYGATT OPENING CEREMONIES 1 CALL TO ORDER 2 ROLL CALL OF DIRECTORS Lou~s Byrd Reverend Alfredd~e Johnson, Jr Fernando Pedroza Maria T Sanbllan Let~c~a Vasquez 3 CERTIFICATION OF AGENDA POSTING BY SECRETARY PROCLAMATIONS/PRESENTATIONS · C~t~zen Athlete of the Month - DAvid Sykes · Mayor's Teacher Apple Award - Mr Tony Porbilo · Principal of Purpose - Ms S~mm~e Coffey · Rally Behind the Resident - Ms Lien Stnngfleld · L~brary Week Proclamation PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M Brown Act, Government Code Section 54954 2 (a)) CONSENT CALENDAR All matters listed under the Consent Calendar w~ll be acted upon by one motron affirming the action recommended on the agenda There will be no separate discussion on these ~tems prior to vohng unless members of the Agency or staff request specific ~tems be removed from the Consent Calendar for separate ~tcbon 5 MINUTES OF PREVIOUS MEETINGS Regular Meeting - March 7, 2006 6 APPROVAL OF THE WARRANT REGISTER Comments City of Lynwood warrant register dated Apnl 4, 2006 for FY 2005-2006 Recommendation Staff recommends that the Board of Directors of Lynwood Information Incorporated approve the warrant register 7 2006 SISTER CITIES "ADOPT A STUDENT" EXCHANGE PROGRAM Comments The purpose of this ~tem is to Inform the Board of D~rectors of Lynwood Information lnc of the 2006 "Adopt A Student" Exchange Program tentatively scheduled for July 7, 2006 through July 23, 2006 Recommendation Staff recommends that the Board of Directors of Lynwood Informabon Inc authonze staff to assist in the facilitation of the student exchange program 2 8 DISCUSSION ITEMS CITYWIDE TECHNOLOGY NEEDS ASSESSMENT FOR THE CITY OF LYNWOOD Comments Dunng the d~scuss~on on W~reless Technology matters, following staff's presentation before the Lynwood Informabon Incorporated (LII) on January 17, 2006, the LII Board of D~rectors d~rected staff to assess the C~ty's overall technology needs and opportumbes, and possibly address these dunng the upcoming renewal of the C~ty's cable franchise agreement Staff recommends that the Board of D~rectors of Lynwood Inforrnat~on Incorporated (LII) (a) rewew the ophons for addressing the Cltywlde Technology needs presented In th~s report, and provide fudher d~rect~on, and (b) approve the release of a Request for Proposals (RFP) for the w~reless Internet services ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON APRIL 18, 2006 AT 5 00 P M IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY April 4, 2006 Lynwood Information Inc Chairman & D~rectors N Ennque Marbnez, C,ty Ma~ger Andrea L Hooper, City Cler~.~ A~bert Esp~noza, Deputy C~ty~Clerk SUBJECT Lynwood Information Inc Minutes Recommendation: Staff recommends the Lynwood Informabon Inc adopt the following Minutes · Regular Meeting, March 7, 2006 Background: N/A Fiscal Impact N/A Coordinated With N/A AGENDA ITEM LYNWOOD INFORMATION, INC. REGULAR MEETING MARCH 7, 2006 The Lynwood Informabon, Inc of the C~ty of Lynwood met ~n a regular meebng ~n the Councd Chambers, 11330 Bulhs Road on the above date at 5 18 p m Chairman Vasquez presiding D~rectors Byrd, Johnson, Pedroza, Santdlan, and Vasquez answered the roll call Aisc present were C~ty Manager Marbnez, C~ty Attorney Beltran, Secretary Hooper, and C~ty Treasurer Pygatt Secretary Hooper announced that the Agenda had been posted ~n accordance w~th the Brown Act OPENING CEREMONIES Item #4 PROCLAMATIONS/PRESENTATIONS League of Cahfornla C~bes presentabon by Juan Noguez, Mayor, C~ty of Huntington Park & Wce President of Los Angeles D~wsion of the League of Cahforma C~bes, and Knshne Guerrero, League of Cahforma C~bes Regional Representabve C~ty Manager's Report- Lock,ri' Good Lynwood by Deborah Jackson and Natahe Medina PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE CONSENT CALENDAR All matters hsted under the Consent Calendar wdl be acted upon by one mobon aff~rmmg the action recommended on the agenda There wdl be no separate d~scuss~on on these ~tems pnor to vobng unless members of the Agency or staff request specific items be removed from the Consent Calendar for separate action It was moved by D~rector Sanbllan, seconded by D~rector Byrd, to approve the m~nutes and Warrant Register resolubon Item #5 MINUTES OF PREVIOUS MEETINGS Regular Meehng - February 7, 2006 Item #6 APPROVAL OF THE WARRANT REGISTER RESOLUTION NO. 2006 005 ENTITLED' A RESOLUTION OF THE LYNWOOD INFORMATION INC OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE ROLL CALL AYES NOES ABSTAIN ABSENT DIRECTOR BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE DISCUSSION ITEMS Item #7 REPORT--CALIFORNIA CONTRACT CITIES ASSOCIATION BOARD OF DIRECTORS MEETING Chairman Vasquez reported or~ the Cahforma Contract C~bes Assoc~abon Board of D~rectors meeting held on February 15, 2006 After d~scusslon, it was moved by Director Pedroza, seconded by Director Byrd, to receive & file the report ROLL CALL AYES NOES ABSTAIN ABSENT DIRECTOR BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE ADJOURNMENT Having no further d~scuss~on, ~t was moved by D~rector Byrd, seconded by Director Pedroza, and carried to adjourn the regular Lynwood Informahon Inc, meeting at 5 40 pm Lehc~a Vasquez, Chairman Andrea L Hooper, Secretary DATE TO APPROVED BY PREPARED BY SUBJECT AGENDA STAFF REPORT April 4, 2006 Honorable Chairperson and Directors of Lynwood Informabon Incorporated ~ N Enr,que Mart, nez, City Manag,~/.~.//,Z'. /~__.~ Mananna Marysheva, Assistant C~ty Manager - F~nanc{9 Uonlca Castellanos, Accounting Techn~c~an,,~ Approval of the Warrant Register Recommendation: Staff respectfully recommends that the Board of Information Incorporated approve the warrant register D~rectors of Lynwood ..................... Attached Warrant Register dated Apnl 4, 2006 ................ AGENDA ITEM AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY Apnl 4, 2006 Honorable Chairperson & D~rectors of Lyn.~z~,o.~d Information Incorporated N Ennque Marhnez, Ctt~ Manage~//./%. Autra C Adams, Assistant to the C~ty Manager Delama Whltaker, Administrative Analyst II SUBJECT 2006 S~ster C~tles "Adopt A Student" Exchange Program Recommendation: Staff recommends that the Board of D~rectors of Lynwood Informabon authonze staff to assist m the facdltat~on of the student exchange program Inc Background: In 1998, the City of Lynwood estabhshed a s~ster c~ty relat~onship w~th the C~ty of Talpa, Jahsco, Mexico The relahonsh~p has evolved ~nto one of goodwdl ~n which positive cultural exchanges have developed In the past, the C~ty has assisted ~n s~m~lar efforts to provide residents w~th an opportumty to expand their educational, c~wc, and economic honzons Discussion & Analysis: A total of twenty students (freshmen through jumor) and four teachers wdl parbc~pate m the 2006 S~ster C~bes "Adopt A Student" Exchange Program The program ~s tentabvely scheduled for July 7, 2006 through July 23, 2006 Lynwood students and teachers v~ll travel to Talpa, and the reverse wdl occur as well Through the program, students wdl be given the opportunity to hve with families that have offered to host their stay Fiscal Impact: The "Adopt a Student" program wdl be of no cost to the C~ty fully funded through sponsorships The program wdl be Coordinated W~th Finance Department C~ty Attorney's Office AGENDA ITEM '7 DATE: TO: FROM: PREPARED BY: SUBJECT: AGENDA STAFF REPORT Apnl 4, 2006 Honorable Chairperson & Membem)~f~;m/~~ Board i/~/ N Enr,que Mart,nez, C,ty Managey//4..///- ~, //~'" Mananna Marysheva, Assistant C~ty Manager - Fmance~/ Peter Han, Informahon Systems Manager / C~tyw~de Technology Needs Assessment for the' City of Lynwood Recommendation: Staff recommends that the Board of Directors of the Lynwood Informabon Incorporated (LII) (a) rewew opbons for addressing the C~tyw~de Technology Needs presented ~n th~s report, and prowde further dlrecbon, and (b) approve the release of a Request for Proposals (RFP) for the w~reless Internet services Background: Dunng the d~scuss~on on the W~reless Technology matters, following staff's presentation before the Lynwood Informabon Incorporated (LII) on January 17, 2006, the LII Board of D~rectors directed staff to assess the CJty's overall technology needs and opportumt~es, and possibly address these dunng the upcoming renewal of the C~ty's cable franchise agreement Discussion: The following ~s a hst of some prehm~nary technology needs / opportun~hes that staff are already aware of. based on Jnput from the C~ty Counc~t. C~ty Manager's Office. C~ty Clerk's Office and C~ty departments 1 Technology upgrades ~n the C~ty Councd Chambers 2 Recording and telews~ng Councd meetings 3 Recording and telews~ng City events and programs 4 Free public access channel(s) 5 Free cable TV, Internet, and w~reless services ~n a~ C~ty fac~hbes 6 Broadband Internet connection to satelhte facd~hes 7 W~reless Internet access for code-enforcement / permit officers 8 Internet K~osks where the pubhc can find C~ty and pubhc transportabor ~nformat~on, and pay C~ty bdls AGENDA ITEM 9 Free or Iow-cost w~reless ~nternet ~n community gathenng places, cafes and shopping malls, especially the downtown areas 10 Low cost cable and Internet services for sen~ors and Iow-~ncome residents of Lynwood 11 Affordable cable and lnternet rates for all residents 12 Stronger consumer-protection pohcy for all users of cable, Internet and w~reless services There are d~fferent ways to address the above needs These ~nclude one or a combination of the following 1 Prowd~ng services using the C~ty's own resources 2 , Charging customers for the services prowded 3 Paying for the above services through charges to compames to advertise their services on C~ty's pubhc access channels and/or the w~reless ~nternet access page 4 Paying for the above services through hmpact fees" to the de(/elopers of new projects and/or ex~st~ng businesses 5 Ensuring the prows~on of the above services (all or some) as a part of a re-negotiated cable franchise contract Staff has already explored options to enhance the C~ty Council Chambers sound system and related technology specifications have been developed, collected and contractors selected for this work The estimated completion t~me for all ~mprovements ~s five to s~x weeks Attachment "A" prowdes a hst of the ~mprovements that wdl be made to the Chambers Staff has also researched efforts of other c~t~es to prowde the wireless/nternet and related services to their residents and ws~tors, and presented the results at the January 17, 2006 meeting (An updated table ~s prowded as Attachment "B" ) Lastly, staff has met w~th a Comcast representative to d~scuss the cable franchise contract re-negotiation We have learned that the re-negotiation is not I~kely (nor would be prudent) untd a merger between Comcast and Time Warner takes place Stephen Sawyer, the D~rector of Government Affairs at Comcast, has adwsed us that the merger should be completed by June of 2006 Staff w~ll advise the C~ty Councd / LII Board of the status at that t~me Whde awaiting the above merger, staff has looked ~nto alternative methods to address the C~ty's technology needs One option we are explonng ~s secunng a w~reless broadband network w~th~n our C~ty by partnenng up w~th a company such as Harbor L~nk, which helped the C~ty of Dayton set up a wireless ~nternet network at no cost to the c~ty Harbor L~nk was able to accomplish th~s by using an advertising model to charge companies to advertise on the network and g~ve free service to ~ts residents To further explore th~s option, staff would hke to send out a Request for Proposals (RFP) for the design, installat~on and implementat~on of an outdoor w~reless pub#c/pr~vate network Such wtreless outdoor service would meet the Broadband needs of the c~t~zens, ws~tors, and the C~ty of Lynwood A copy of the proposed RFP ~s presented ~n Attachment "C" The RFP would be sent out to the follow~ng companies Harbod~nk 3131 S D~x~e Dr Suite 600 Dayton, OH 45439 Alcatel 3400 W Piano Parkway Piano, TX 75075 Earthhnk Inc 1375 Peachtree St NE Atlanta, GA 30309 Innovabve Software Services, Inc PO Box 70 Eaton Rapids, MI 48827 Tropos Network 555 Del Ray Ave Sunnyvale, CA 94085 Inter-Tel Techno[ogtes 123 Webster St Studio 1 B Dayton, OH 45402 P&R Commumcabons 731 E F~rst St Dayton, OH 45402 Pronto Networks 4637 Chabot Dr Ste 350 P~easanton, CA 94588 ShoreTel, Inc 960 Stewart Dr Sunnyvale, CA 94085 Google, Inc PO Box 2050 Mountain Wew, CA 94042 The RFP nobce wdl also be pubhshed ~n the Lynwood Journal, the Lynwood Press, and be made avadable on the C~ty's web s~te The proposals wdl be due on June 1, 2006 We are requesbng the C~ty Councd's approval to send out the RFP Staff w~ll return to the C~ty Councd on June 20, 2006 to d~scuss the results of the w~reless Internet RFP Staff wdl also update the City Councd on the Comcast / T~me Warner merger and the cable contract re-negot~abon at that t~me Fiscal Impact: Th~s ~tem has no ~mmed~ate fiscal ~mpact Staff wdl return to the C~ty Councd on June 20, 2006 to d~scuss the results of the w~reless Internet RFP and the associated costs Coordinated w~th: C~ty Manager's Office City Attorney's Office C~ty Departments and Elected Officials Attachments: "A" - Chamber Sound System Upgrades and Related Technology "B" Results of an Informal Survey of WI-F~ Services by C~bes "C" - RFP for W~reless Meshed Broadband W~de Area Network Attachment A - Chamber's Sound System Upgrade and Related Technology The'sound ~mprovements that wdl be made ~n the C~ty Councd Chambers wdl ~nclude mstallabon of the following equipment · W~reless m~crophones (4) · Table top m~crophone stands (4) · Audio amphfler · Speakers for Chamber (2) · Out door speakers (2) · Out door wall brackets (2) · Gooseneck m~crophones (2) · Automabc M~xer · Countdown t~mer w~th indicator hghts On,stalled) The total price for the sound system upgrade wdl be $13,863 Ametron was selected from among three vendors to ~nstall all of the above equipment except for the countdown bmer The bmer was purchased from Alcatex and was ~nstalled by budding maintenance The following page ~s a d~agram of the proposed sound system conflgurabon Countdown t~mer w~th 5 ~nch LED lighted numbers, mounted on the wall above the s~de projection screen, visible to C~ty Council desk, Deputy City Clerk and speaker standing at the podium With a t~mer controls at Deputy C~ty Clerks Desk Microphones A red yellow green ~nd~cator w~th a t~mes up beeper on top of podium and a cutoff sw~tch for m~crophone Public and presenters w~ll use one of the wireless microphone dunng public comments and presentations M~crophones 1 thru 8 replace w~th new Sure m~crophones, For C~ty Council, City Clerk, C~ty Manager and C~ty Attorney M~crophones 9 thru 12 w~ll be replace with new Sennhe~ser hand held w~reless m~cro- phones New m~xers by Sure and power amplifier by Mack~e New Electro Voice Speakers fop Chamber and new outdoor speakers by N~les New Electro Voice Speakers for Chamber and ew outdoor speakers by N~les ~,/) New outside speakers mounted out s~de ~n the east patio at ~" the far end of the Chambers away from s~de d~rectly next to the door. Attachment C - RFP for Wireless Meshed Broadband Wide Area Network Wireless Broadband System and Services RFP City of Lynwood Request for Proposals: WIRELESS MESHED BROADBAND WIDE AREA NETWORK City of Lynwood, California Issue Date: April 5, 2006 Proposals Due: June 1, 2006 April 5, 2006 Page Wireless Broadband System and Services RFP City of Lynwood The ma~n body of th~s document prowdes background and ~nformat~on of the C~ty of Lynwood's ws~on for a w~reless municipal/wide area network April 5, 2006 Page 2 Wireless Broadband System and Services RFP City of Lynwood Purpose of RFP The City of Lynwood ~s located w~thln Los Angeles County ~n Cahforn~a The C~ty has approximately 72,000 residents spread throughout 5 square m~les The pnmary purpose of th~s RFP ~s to sohclt a b~d for the design, w~th budgeting, from prowders of outdoor w~reless meshed Broadband mun~c~pal/w~de-area networks (W~FL W~MAX, etc ) for an outdoor w~reless pubhc/pnvate Broadband network for use pnmanly ~n the streets, s~dewalks and green-spaces of the entire five (5) square m~les of the C~ty of Lynwood Th~s outdoor service must meet the Broadband needs of the c~t~zens, ws~tors, and the C~ty of Lynwood A secondary purpose ~s to provide the opportunity for w~reless prowders to recommend and b~d on alternative methods of designing, ~nstalhng, tumng and ma~nta~mng the w~reless mumc~pal/w~de-area network listed ~n th~s RFP The alternatives prowded must permit transmission and reception of data communications at a m~n~mum of Broadband performance between the end user located ~n the streets, s~dewalks and green-spaces of the C~ty of Lynwood, to and through the APs (access points) using a common browser, and the World W~de Web Proposers should feel free to prowde extensive ~nformat~on on other services and capab~ht~es that are not d~rectly addressed ~n th~s request, however the format for prowd~ng the ~nformat[on required by th~s RFP must be stnctly adhered to Specifications of the Requested Services The Qty of Lynwood w~shes to enter ~nto an agreement with a s~ngle Proposer (or an aggregation of supphers joined as a s~ngle Proposer) that can build on the current model, or prowde a suitable alternabve, to prowde basic Broadband networking and Internet access Th~s ~s w~de-open service to the Internet that has no port or URL blocking of any k~nd Th~s service ~s to be prowded at no cost to the C~ty and free to the c~bzens and ws~tors that w~ll ubhze the proposed system Premium service offenngs would not necessanly be ~ncluded as free, and a service fee may be charged for premium services Examples of premium services could be wdeo on demand, mailbox accounts, wrus protection, spare ehmmabon, anb-spyware, popup and/or other protective services, Global Pos~hon~ng Systems/Automated Vehicle Location (GPS/AVL), some Voice over IP (VOIP) capab~hbes, fleet routing/management and work order management, h~gher than basic Broadband access throughput, pnvate V-LANs, etc Major goals of th~s wireless ~n~t~abve are to provide economic development tools to attract and retain businesses, reduce the "d~g~tal d~wde" and ~mprove government service dehvery to our c~bzens It ~s desirous for the network to be robust enough to allow ws~tors travehng for business or pleasure to ut~hze the regional mass transit system to seamlessly April 5, 2006 Page 3 Wireless Broadband System and Services RFP City of Lynwood traverse the City w~thout losing theCr Broadband Internet connecbon Further, the C~ty of Lynwood supports regional collaborabon and ~nteroperab~l~ty between mun~c~pahbes surrounding the City of Lynwood that we anbclpate that the successful Proposer would consider an opbon for other mun~c~pahbes ~n th~s region to "piggyback" onto the final agreement's terms and conditions for use w~thin their c~bes and counties, forming a seamless meshed network that would cover multiple, counbes It ~s easy to see why a seamless network that maintains state and allows for roaming could grow to the areas surrounding the Qty of Lynwood Local businesses have expressed an ~nterest to be on the same network to allow for unimpeded roaming from the outdoors, ~nto their facilities and wce versa Th~s RFP ~s not attempting to address that issue further than to make ~t known that the successful Proposer m~ght w~sh to take advantage of th~s and to be prepared to offer services to those businesses To ensure successful rap~d deployment of the W~F~ network, the C~ty of Lynwood w~ll make available, w~thout cost, access to C~ty-owned buddings and C~ty-owned ~nfrastructure for the placement of the necessary access points (APs) The C~ty owns and/or occupies approximately 11 structures scattered w~thm ~ts boundanes, and maintains approximately 1170 electromcally controlled traffic s~gnals In addlhon, the C~ty ~s also w~lt~ng to make available portions of the large number of poles, towers, signs and other p~eces of equipment ~t owns that are located ~n, on or near the pubhc nghts of way or/on pubhc property. In exchange, the C~ty w~ll receive twenty-four (24) dedicated VLANs on the.w~reless system, at full (AP) node speed w~th no bandwidth throttling or restncbon, for use by the C~ty ~n deploying government services, etc Traffic s~gnals, buildings, towers, poles and streethghts are some of the many locations for AP nodes The C~ty wdl make available those Iocabons that are owned by the Ctty of Lynwood and, though we do not own all the facthbes 0 e streethghts) within the C~ty, where reasonably possible we w~ll assist to the extent possible ~n procunng arrangements for Iocahons not owned or under the control of the C~ty of Lynwood The chosen Vendor w~ll be required to ~nstall and maintain ~ts equipment located ~n the public nghts of way of the C~ty It ~s anticipated that coverage and build-out of the W~F~ network system w~ll not be accomplished m concentric nngs, but rather C~ty neighborhood by C~ty neighborhood to allow for maximum media announcement opportun[bes As each C~ty neighborhood ~s brought on-line, the Qty w~ll help ensure that public press announcements are released, h~ghhghbng the specific ne~ghborhood's new capab~hbes The C~ty will require a reasonable and equitable build-out plan that ensures that w~th~n a reasonable amount of t~me, all c~bzens of the C~ty wdl have access to the benefits of the w~reless Broadband system and services F~nally, the C~ty of Lynwood ~s looking for a Proposer that can demonstrate technical and management capabdlhes and eng~neenng requirements to fulfill a job of th~s magnitude T~mehnes, sub-contractor management, contract management, cost containment, ~nfrastructure detail, project management, ~mplementabon bmel~nes, April 5, 2006 Page 4 Wireless Broadband System and Services RFP City of Lynwood Quality of Service (QoS) and uptime guarantees are all items that the City of Lynwood wdl be looking for ~n a proposal Fadure to detail how an Implementabon ~s to work, and what equipment wdt be required, wdl be deemed as a weakness ~n the proposal Timeline Request for Proposals Released Deadline for wntten questions regarding RFP Pre-B~d Conference Proposals Due / B~d Opening Evaluabon of Proposals by Staff Apnl 5, 2006 Apn113, 2006 Apn118, 2006 June 1, 2006 June 5-8, 2006 C~ty Manager's Recommendabon to Board of D~rectors, June 20, 2006 Contract Approval by Board of D~rectors Contract Execubon June 29, 2006 Work Begtns July 3, 2006 Pm-Bid Conference A Pre-B~d Conference wdl be held on Apn118, 2006 in the C~ty Hall Conference room at 10am Please contact Peter Han at (310) 603-0220 x294 to RSVP or to get conference call~ng ~nformabon Mandatory Content of RFP Response Each RFP response must include sufficient data to allow the C~ty's evaluation panel to verify all response claims towards meebng the RFP spec~ficabons All secbons, statements, questions, etc requ~nng a response must be addressed ~n the Proposer's response ~n a concise manner The C~ty may reject any RFP not prepared and submitted in accordance with the prows~ons of RFP All matenals submitted ~n response to th~s RFP shall be kept by, and to the extent allowed by law, become the property of the C~ty, and returned only at the C~ty's opbon Technical Documentation Proposer must submit technical documentabon on all ~tems specified ~n the RFP response When manufacturer's pnnted hterature ~s not available, technical documentation must be on manufacturer's letterhead, s~gned by an authonzed representabve of the manufacturer Th~s section must also ~nclude the name and April 5, 2006 Page 5 Wireless Broadband System and Services RFP City of Lynwood telephone number of a representative of the manufacturer who may be contacted to venfy the spec~ficabons of products offered Proposers must specify the exact manufacturer's equipment being proposed (model, features and mean time before failure) Th~s mformabon must be complete as to the extent that the evaluation committee is able to determine the specific type and quantity of equipment being proposed to meet the mandatory spec~ficabons Proposer References Th~s secbon must ~nclude a I~st of at least three (3) references for which the Proposer has prowded a s~mdar w~de-area outdoor meshed w~reless Broadband ~nstallabon These references should have received s~mdar services of s~m~lar scope and s~ze as required ~n this RFP References w~ll demonstrate that the Proposer has delivered and can support w~reless Broadband ~nstallabons Proposers must prowde contact names and telephone numbers for each reference g~ven References prowded by the Proposer should be ent~bes/persons that wdl agree to be ~ntervlewed by the C~ty concerning the Proposer's service, delivery, support, guarantees and warranty Proposed Service and Timeline Commencement of project Installation should beg~n w~th~n forty-five (45) calendar days following the execubon of the contract by the City Manager, w~th the anticipated project complebon w~th~n the 2006 calendar year If any Proposer takes excepbon to th~s t~mehne, please prowde a detaded bmehne to complebon Detailed Breakdown of Ail Direct and Indirect Costs and Financing Sources Please prowde a detaded ~tem~zed I~st of all d~rect and ~nd~rect costs that the C~ty of Lynwood may have to ~ncur for the complebon of th~s project Additional Terms and Conditions General Th~s RFP does not commit the C~ty to enter ~nto a contract, to pay any cost recurred m the preparabon of a response to th~s RFP or ~n subsequent negot~ahons, or to procure or contract for any products or services April 5, 2006 Page 6 Wireless Broadband System and Services RFP City of Lynwood Mod fication/VVithdrawal of Proposal Submissions At any hme pnor to the date stated In the C~fy of Lynwood Request for Proposal Instruction and Informabon Package, a Proposer, or his or her designated representatwe, may w~thdraw or modify a proposal or any port~on thereof Th~s date ~s ~denbfied as the date of "B~d Open~ng" W thdrawal of Proposal After Bid Opening No Proposer may w~thdraw their proposal w~th~n sixty (60) days after the b~d opening Refer to the C~ty of Lynwood Request for Proposal Instruction and Informabon Package for "B~d Open~ng" date Reservabon of Right by the C ty The ~ssuance of th~s RFP and the acceptance of a Proposal does not consbtute an agreement by the C~ty that any contract or other agreement wdl actually be entered ~nto by the C~ty The C~ty expressly reserves the nght to (A) Reject any or all Proposals (B) Reissue the RFP (C) Accept porbons of ~nd~v~dual or multiple RFP responses (D) Extend the deadhne for submission of Proposals by nobfy~ng all part~es who have registered an ~nterest ~n th~s RFP w~th the C~ty of Lynwood (E) Request more ~nformat~on and/or clanficatlon of proposals from any or all Proposers (F) Waive ~mmatenal defect(s) or ~nformahty(les) The foregoing granbng of exclusive negobabon nghts does not commit the C~ty to accept all or any of the terms of the proposal(s) F~nal terms of any contract w~ll be agreed to dunng negohat~ons Negotiations, however, may be terminated at any bme by the C~fy for fadure to reach mutually acceptable terms Reiection of RFP The City reserves the unilateral right to reject any Proposer response to this RFP for any reason, which reasons ~nclude, but are not I~m~ted to, the following (A) Fadure to submit the RFP on bme (B) Fadure to submit the RFP to the correct Iocabon (C) Fadure to submit the RFP using the pr~scnbed tables ~n electronic format and response copies as required (D) Fadure to include all requested ~nformabon April 5, 2006 Page 7 Wireless Broadband System and Services RFP City of Lynwood (E) Failure to properly ~tem~ze costs 0f any), components, design detads and other required data (F) Taking exception to the terms, conditions, and spec~ficabons here~n NOTE Any dewabon or omission from the RFP ~nstruct[ons set forth here~n may void any Proposer response Proposer Certification By submission of a Proposal, the Proposer certifies that the Proposer has not pa~d or agreed to pay any fee or commission, or any other th~ng of value contingent on the award of a contract to any employee, official or current contracbng consultant of the C~ty of Lynwood The Proposer further certifies that the financial ~nformabon ~n th~s statement has been arnved at ~ndependently and w~thout consultabon, commun~cabon, or agreement, for the purpose of restricting compet~bon as to any matter relating to such costs w~th any other statement, Proposer or C~ty representative A Proposer response to th~s RFP wdl be b~nd~ng upon that Proposer Right to Disqualify The C~ty reserves the right to un~lateral[y d~squalffy any Proposer who ~n the C~ty's opinion fails to prowde mformabon or data requested or who prowdes matenally inaccurate or m~sleadmg ~nformabon or data Further, the C~ty reserves the nght to un~laterally d~squahfy any Proposer on the bas~s of any real or apparent conflict of interest that ~s d~sclosed by the Proposal submitted or any other data or ~nformabon avadable to the C~ty Th~s d~squahficat~on ~s at the sole d~scret~on of the C~ty By submission of a Proposal hereunder, the Proposer waives any nght to object now, or at any future brae, before any body or agency, ~ncludmg but not hm~ted to, the C~ty's Elected Officials, Officers, Agents, or Employees, or any Court, as to the exercise by the C~ty of such nght to d~squahfy or as to any d~squahficabon by reason of r¢al or apparent conflict of ~nterest determined by the C~ty Proposer Incurred Costs Each Proposer wdl be responsible for all costs ~ncurred ~n prepanng a response to th~s RFP All materials and documents submitted by the Proposer ~n response to th~s RFP shall upon receipt become the property of the C~ty, and w~ll not be returned Respondents selected for further negobabons, as well as the Proposer(s) ulbmately selected to enter ~nto a contractual agreement(s) w~th the C~ty, wdl be responsible for all costs ~ncurred by them dunng negotiations April 5, 2006 Page 8 Wireless Broadband System and Services RFP City of Lynwood Questions or Comments Please d~rect any questions or comments to Peter Han 11330 Bulhs Rd Lynwood, CA 90262 phan@lynwood ca us (310) 603-0220 x294 April 5, 2006 Page 9