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Home My Public Portal About06-20-2006LPFATh~s Agenda contains a bnef general descnphon of each ~tem to be considered Cop~es of the Staff reports or other written documentabon relating to each ~tem of business referred to on the Agenda are on file ~n the Off~ce of the C~ty Clerk and are available for pubhc inspection A person who has a question concerning any of the agenda ~tems may call the C~ty Manager at (310) 603-0220, ext 200 Procedures for Addressm.q the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABS.~N, CE OF THE UNANIMOUS CONSENT OF THE COUNCIL i!, i' /~ RECEIVED AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD PUBLIC FINANCE AUTHORITY TO BE HELD ON JUNE 20, 2006 500PM COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 LETICIA VASQUEZ PRESIDENT CiTY OF LYNWOOD CITY CLFR~r,~ 0FqCE JUN 1 5 2006 REVEREND ALFREDDIE JOHNSON, JR. VICE PRESIDENT FERNANDO PEDROZA MEMBER LOUIS BYRD MEMBER MARIA TERESA SANTILLAN MEMBER CHIEF ADMINISTRATIVE OFFICER N ENRIQUE MARTINEZ ASSISTANT CITY MANAGER-FINANCE MARIANNA MARYSHEVA SECRETARY ANDREA L HOOPER CITY TREASURER IRIS PYGATT AUTHORITY COUNSEL J ARNOLDO BELTRAN OPENING CEREMONIES CALL TO ORDER ROLL CALL OF MEMBERS Lou~s Byrd Reverend Alfredd~e Johnson, Jr Fernando Pedroza Maria T Santdlan Lehc~a Vasquez CERTIFICATION OF AGENDA POSTING BY SECRETARY ! PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE LYNWOOD PUBLIC FINANCE AUTHORITY, BUT IT IS ALL RIGHT FOR THE LYNWOOD PUBLIC FINANCE AUTHORITY MEMBERS TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M Brown Act, Government Code Secbon 54954 2 (a)) CONSENT CALENDAR All matters hsted under the Consent Calendar wdl be acted upon by one motion afhrm~ng the acbon recommended on the agenda There wdl be no separate d~scuss~on on these ~tems pnor to vobng unless members of the Authority or staff request specific ~tems be removed from the Consent Calendar for separate acbon 4 REQUEST TO ISSUE REQUEST FOR PROPOSALS (RFP) FOR PUBLIC POLLING/OUTREACH SERVICES FOR THE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS Comments The purpose of th~s ~tem ~s to request the Lynwood Public F~nance Authonty's approval to ~ssue a Request for Proposals (RFP) for polling and public outreach services To avoid current and future deficit spending ~n the assessment d~stncts, assessment fees need to be raised Increasing assessments must be approved by the property owners through a ballohng process and property owners must be made aware of the need for assessment ~ncreases ~f they are to make reformed voting decisions The C~ty Councd d~rected staff to h~re a consultant to ~nform the public about the need for the ~ncrease ~n the assessment rate and to determine the wdhngness of property owners to accept an ~ncrease ~n assessments Recommendation Staff recommends that the Lynwood Public F~nance Authority adopt a resolubon enhtled, "A RESOLUTION OF THE LYNWOOD PUBLIC FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS TO QUALIFIED CONSULTANTS FOR PROPERTY OWNER POLLING/PUBLIC OUTREACH SERVICES FOR THE LYNWOOD LANDSCAPE AND MAINTENANCE ASSESSMENT DISTRICT AND THE LYNWOOD LIGHTING ASSESSMENT DISTRICT" 2 5 CLOSED SESSION CLOSED SESSION ITEMS A W~th respect to every ~tem of bus,ness to be d~scussed ~n closed session pursuant to Secbon 54956 8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properties See I~sbng of properbes by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda Authority Negobator Authonty Members, Chief Adm~n~strabve Officer, Authonty Counsel, Development Services D~rector and Universal F~eld Services, Inc Negobabng See I~st~ng of properties and property owners ("Seller" or "Seller's") ~n Attachment "A" to th~s agenda Under Negot~abon Pnce and terms of payment - Seeking authonty to make offer to Seller's for acqu~s~bon of property and, where appropriate, value of ~mmovable hxtures and equipment, prowslon of appropnate relocabon benefits and compensabon for potenbal loss of goodwill to part~es legally enbtled thereto ADJOURNMENT THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON JULY 5, 2006 AT 5 00 P M , IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD CITY OF LYNWOOD, CALIFORNIA LYNWOOD PUBLIC FINANCE AUTHORITY AGENDA ITEM JUNE 2O, 2OO6 CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR, PURSUANT TO GOVERNMENT CODE SECTION 54956 8 Properties: See hsbng of properties by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda City Negotiators: Authonty Members, Chief Administrative Officer, Authonty Counsel, Development Services D~rector and Umversal F~eld Services, Inc Negotiating Parties: See hst~ng of properties and property owners ("Seller" or "Seller's") ~n Attachment "A" to th~s agenda Under Negotiations: Pnce and terms of payment - Seeking authonty to make offer to Seller's for acqu~s~bon of property and, where appropnate, value of ~mmovable fixtures and equipment, provision of appropnate relocation benehts and compensabon for potenbal loss of goodwdl to parhes legally enhtled thereto APN 6189-019-060, 061 6189-019-003 6189-019-058, O59 6189-019-007, 008 6189-019-009, 010 6189-019-011 6189-019-012 6186-036-001 6186~036-029 6186-036-030 6186-036-006 6186-036-007 6186-036-008 ATTACHMENT "A" Conference with Real Property Negotiators Ham Park Replacement Project Commercial Properties Lynwood Public Finance Authority Meeting June 20, 2006 COMMERCIAL/MIXED USE PROPERTIES Owner Site Address Tacos Mex~cos Inc 11800-11808 Atlantic Avenue Bhagat, Narayan & Ranjan 11812 Atlantic Avenue Chnst New Testament Baptist Church of L A Ornelas, Raul & Isabel 11836 Atlanbc Avenue Trust/Ornelas Famdy Orne~as, Raul & Isabel Trust/Ornelas Famdy Patel, Navm & Champa 12012 Atlanbc Avenue Nabulsh Wahd/Mohanned 12022 Atlanhc Avenue Ch~n, David & Jack~e & Chen, Becky Bhagat, V~nodbha~ Trust Ghagat, Wnodgha Trust Ballard, Wdham Trust J L Flores DDS Inc. 11820-11832 Atlantic Avenue 12000-12006Atlanbc Avenue Ballard, Wllham & Kathenne12140 Atlanbc Avenue 12108 Atlantic Avenue 12120 Atlanbc Avenue 12130 Atlanbc Avenue 12134 Atlanbc Avenue 12100 Atlanbc Avenue ATTACHMENT "A" Page 2 6186-001-011 6186-001-007 6186-001-004, 005,006 6186-001-002 Alfaro, Froylan & Jorge Loera, John& Maw Vasquez, Leonel M~chalak, M~chael 12001 Atlanbc Avenue 12015 Atlanbc Avenue 12017-12031 Atlanbc Avenue 12035 Atlanbc Avenue 6189-019-900 6189-019-056, 057* 6189-019-013 6189-019-014 6189-019-015 6189-019-016 6189-019-017 6189-019-018 6189-019-019 6189-019-020 6189-019-021 6189-019-022 6189-019-025 6189-019-027 RESIDENTIAL/VACANT PROPERTIES Lynwood Redevelopment Agency Lynwood Redevelopment Agency Chalwn, Myron Z Trustee Chavez, Luc~a Casas, Jesus & Patnc~a Membreno, Juho & Juana Contreras, Ram~ro & L~wer Tostado, Ernesto & Adnan Mosqueda, Rogeho & Mana Gathn, S~gne Contta Trustee Cruz, Gudlermma Vasquez, Inez & Mana Cajero, Mana (Estate of) Agu~ar, Gaudenc~o & Amanl~s NEC Atlanbc Avenue & Josephine Street NWC Josephine Street & Wrg~ma Avenue 11801 V~rg~ma Avenue 11807 V~rg~n~a Avenue 11815 V~rg~n~a Avenue 11819 Wrg~n~a Avenue 11825 Wrg~ma Avenue 11833 Wrg~ma Avenue 11837 V~rgm~a Avenue 11845 Wrgln~a Avenue 11851 V~rglma Avenue 11857 Wrg~n~a Avenue 11867 V~rg~ma Avenue 11869 V~rg~nla Avenue ATTACHMENT"A" Page 3 6189-019-030 6189-036-028 6189-036-027 6189-036-026 6189-036-025 6189-036-024 6189-036-023 6186-001-024 Quezada, Salvador Nabuls~, Mohammed, et al Jones, Sarah Zavala, Pedro & Rebecca Alvarez, Teofllo & Noem~ Cullens, Charles & Joyce Prec~ado, Roberto & Imelda Chavez, Ascenc~on & Marganta 5121 Lavm~a Avenue 5124 Lawma Avenue 12111 V~rg~n~a Avenue 12115 V~rg~n~a Avenue 12121 V~rg~n~a Avenue 12127 V~rg~n~a Avenue 12205 V~rg~n~a Avenue 12011 Atlanhc Avenue AGENDA STAFF REPORT DATE: TO: FROM: PREPARED BY: SUBJECT: June 20, 2006 Lynwood Public Finance Authority P,~...~.gr)'t and Members N Enrlque Mart,nez, City Manag_erZ~',/.~../'/'~ (~) / Mananna Marysheva, Assistant City Manager-Flnanc~/.~V~' Steve Bnsco, Consultant ~ Request to Issue Request for Proposals (RFP) for Public Polhng/Outreach Services for the Landscape and L~ghtmg Assessment D~stncts Recommendation: Staff respectfully requests that the Authority approve the attached resolution, entitled "A RESOLUTION OF THE LYNWOOD PUBLIC FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS TO QUALIFIED CONSULTANTS FOR PROPERTY OWNER POLLING/PUBLIC OUTREACH SERVICES FOR THE LYNWOOD LANDSCAPE AND MAINTENANCE ASSESSMENT DISTRICT AND THE LYNWOOD LIGHTING ASSESSMENT DISTRICT" Background: At the May 2, 2006 Lynwood Public Financing Authonty Board meeting, staff presented a report with the subject heading, "Addressing Funding Issues of the Landscape and L~ght~ng Assessment D~stncts" In that report, staff described how the Landscape Assessment Distnct had a deficit fund balance of $286,707 m FY 2004-05 and that it is projected to increase to $501,207 by the end of FY 2005-06 The Lighting Assessment District has a poslt,ve fund balance at this bme but with costs ~ncreas~ng every year, and no ~ncrease ~n assessments, ~t ~s only a matter of time before the L~ghtmg Assessment Distnct will also develop a deficit fund balance Also reported were five action steps that could to be taken to improve the chances of successfully gaining voter approval of assessment increases At the May 2, 2006 meeting, the Board d~rected staff to engage a consultant to 1) Poll the property owners to gauge their support for assessment increases, and 2) educate the property owners on the reasons for the increase and the imphcabon of no increase Discussion and Analysis: Staff has prepared a request for proposals (RFP) for the polhng/pubhc outreach services, and ~denbfled consultants to d~stnbute the RFP Polling ~s an ~mportant first step m determining the wflhngness of property owners to accept an increase ~n the assessment rates ~n hght of the current and projected costs for the services prowded ~n each of the d~stncts Polhng property owners before beginning a pubhc outreach campaign wdl show consultants how to ~nform property owners about the AGENDA ITEM benefits of ~ncreas~ng assessments On the other hand, ~t may reveal that the public may not be tolerant of any ~ncrease ~n assessments, ~n which case the Board/C~ty Council may choose to decline to pursue the matter any further Since most consultants offer both polling and public outreach services, the RFP is requesbng a proposal for both services, as well as any add~tional services such as assessment eng~neenng services ~n the same contract Some consultants prowde all the services by their ~n-house staff wh~le others sub-contract for spec~ahzed services, such as assessment englneenng Staff has ~dentlfled the following four consultants to send the RFP to · Harns& Associates 120 Mason C~rcle Concord, CA 94520 Attn Juhe Oseland MumF~nanclal 27368 Wa Industna, Suite 110 Temecula, CA 92590 Attn Paul Wh~telaw NBS 32605 H~ghway 79 South, Suite 100 Temecula, CA 92592 Strategy Research Insbtute P O Box 6548 Fullerton, CA 92834 Attn Dr Manross An RFP not~ce w~ll also be pubhshed ~n the Lynwood'n Perspecbve and made available on the C~ty's webs~te The following ~s the bmel~ne for the RFP d~stnbubon and consultant select,on · Date of RFP ~ssuance · RFP avadable on Webs~te · Newspaperpubhc nobce · Pre-submission conference · Date proposals due · Date of contract approval By C~ty Council · Date of contract execubon/ Work begins June 21,2006 June 21,2006 June 29, 2006 July 5, 2006 July 20, 2006 August 15, 2006 August 21,2006 Fiscal Impact: The fiscal ~mpact ~s unknown at this bme After receipt of responses to the RFP, staff wdl analyze the proposals and bnng a consultant recommendabon and the cost back to the Board for approval Coordinated With: Public Works Department C~ty Manager's Off~ce C~ty Attorney's Off~ce Attachments Resolubon "A" RFP for Polhng/Pubhc Outreach Services "B" Public Nobce RESOLUTION NO. A RESOLUTION OF THE LYNWOOD PUBLIC FINANCING AUTHORITY AUTHORIZING THE ISSUANCE OF A REQUEST FOR PROPOSALS TO QUALIFIED CONSULTANTS FOR PROPERTY OWNER POLLING/PUBLIC OUTREACH SERVICES FOR THE LYNWOOD LANDSCAPE AND MAINTENANCE ASSESSMENT DISTRICT AND THE LYNWOOD LIGHTING ASSESSMENT DISTRICT WHEREAS, the Lynwood Pubhc F~nanc~ng Authonty Board of D~rectors were ~nformed of the need to consider ~ncreas~ng assessments for the Lynwood Landscape Maintenance Assessment D~stnct and the Lynwood L~ghbng Assessment D~stnct, and WHEREAS, the Lynwood Landscape Maintenance Assessment D~stnct currently requires a subsidy from the C~ty General Fund, and WHEREAS, the Lynwood L~ghtmg Assessment D~str~ct ~s expected to require a subsidy from the C~ty General Fund beginning next fiscal year, and WHEREAS, to avoid conbnu~ng subsidies from the C~ty General Fund assessment fees may need to be ~ncreased, and WHEREAS, to assess property owners' support for the possible assessment ~ncreases, polhng wdl be necessary, and educatton on the need for assessment ~ncreases and the consequences of not approvtng an assessment ~ncrease wdl be required NOW, THEREFORE, the Lynwood Pubhc Finance Authonty does hereby find, order, and resolve as follows Section 1 That City staff is authorized to solicit bids for polhng/publlc outreach services from quahfled consultants wa a Request for Proposals (RFP) Section 2 Th~s resolubon shall become effecbve ~mmed~ately upon ~ts adophon RESOLUTION NO, (Contd.) PASSED, APPROVED and ADOPTED th~s 2OO6 day of_ Letlc~a Vasquez, Chairperson ATTEST Andrea L Hooper, Secretary N Ennque Marbnez Execubve D~rector APPROVED AS TO FORM APPROVED AS TO CONTENT J Arnoldo Beltran Mananna Marysheva Legal Counsel Assistant C~ty Manager/Finance Lynwood Public Finance Authority Request for Proposals For Polling/Public Outreach Services for the Lynwood Lighting and Landscape Assessment Districts Date of Issue: RFP Available on Website: Newspaper Public Notice: Pre-Submission Conference: Date Proposals Due: Date of Contract Approval by City Council: Contract Execution / Work Begins June 21,2006 June 21,2006 June 29,2006 July 5,2006 July 20,2006 Augustl5,2006 August21,2006 Table of Contents INTRODUCTION OVERVIEW OF CONSULTING SERVICES ..... PREPARATION AND SUBMISSION OF PROPOSALS SUBMISSION OF PROPOSAL ..... PROPOSAL REVIEW AND SCHEDULE. . · CONSULTANT INQUIRIES ............ COST OF PREPARATION OF PROPOSAL . .. NOTIFICATION OF WITHDRAWAL OF PROPOSAL ........................... CONTRACTUAL OBLIGATIONS ............................. RIGHTS TO PERTINENT MATERIALS ............................... RIGIIT OF CITY OF LYNWOOD TO REJECT PROPOSALS .............. EVALUATIONS ............................. EXCEPTIONS TO THE RFP ............. INTERPRETATIONS AND ADDENDA. ORAL PRESENTATION ....... DEMONSTRATION ...... PROPOSAL RESPONSE FORSIAT.. 3 4 4 5 DISCRIMINATION AND AFFIRMATIVE ACTION ......................................... 8 ANY REASONABLE SOLUTION ................................................ 8 Request For Proposals for Pubhc Outreach Consulting Serwces - Page 2 Introduction The Lynwood Pubic F~nance Authority invites your company to subrmt a written proposal for polling and public outreach services for thc Lynwood Landscaping and Lighting Assessment Districts The Lynwood City Council on August 1, 1978, adopted Resolution No 78-78 ordering the formation of the Lynwood Landscape Assessment DIstrict On June23, 1982 the Clty Councll also adopted Resolution 81-80, ordering thc formation of the Lynwood Lighting Assessment District The assessment rates have been increased from time to time with the last Increases being approved in 1998 and 1992 The Landscape Assessment District had a deficit fund balance of $268,207 at fiscal year end 2004-05 and the Lighting Assessment District had a $25,731 fund balance for the same period Council was advised of the fund balances at a regular City Council meeting held on May 2, 2006 At that meeting a plan was introduced that will, if approved by the property owners, lead to elnmnatmg the deficit in the Landscape Assessment District and avoid a future deficit in the Lighting Assessment District Council directed staff to engage a consultant for polling and public outreach A Pre-Submission Conference will be held on July 5, 2006 at 10 a.m. in the City Hall conference room It will be a session to answer any questions you may have regarding the RFP Please RSVP with Clmsty Valencia, Deputy Director of Finance, to attend or join in on a conference call Overview of Consulting Services The City wishes to poll property owners within the assessment districts to deterrmne if they are wllhng to support increases to the assessment rates, and to detenmne the maximum amount of increase that would gain approval Using the polling statistics as a basis, the City also wishes to conduct a public outreach program to educate property owners about the benefits of a rate increase The consultant and any sub- contractors must posses a complete understanding of Cahfornla Proposition 218 and assessment district financing Preparation and Submission of Proposals The subrmtted proposal must follow the rules and the format established within tl~s RFP Adherence to these rules will ensure a fmr and objective analysis of all proposals Failure to comply with any portion of tfus request may result in rejection of a proposal Request For Proposals for Public Outreach Consulting Services - Page 3 Submission of Proposals Please prepare and subn~tt an original plus (5) cop~es of the proposal The price quotatmn must be submitted separately from the description of quabficatlons Do not Include price quotations together w~th the bst ofquahficatlons The completed proposals should be sealed and clearly marked "RFP for Polhng/Pubbc Outreach Services QUALIFICATIONS," and "RFP for Polbng/Pubhc Outreach Services PRICE QUOTATIONS" Both parts of the proposal must be sub:rotted no later than July 20, 2006 by 5 pm to Czty of Lynwood Czty Clerks Office 11330 Bulhs Road Lynwood, Cabforma 90262 Proposals received after the above date and Ume wzll be considered late and wxll not be accepted Any late proposals wxll be returned unopened to the consultant Responses will be evaluated objectively based on the consultant's responses to the RFP Proposal Review and Award Schedule 1 RFP published and distributed - Webslte/bard copies Newspapers 2 Pre-Sub~msslon Conference 3 Deadline to subrmt proposals 4 Flnahst interviews, if needed 5 Proposals evaluated by staft; consultant selection 6 City Manager subrmts reconmaendations, Councxl approval of contract 7 Contract executed / work begins June 21, 2006 June 29, 2006 July 5, 2006 July 20, 2006 July 24, 2006 July 25, 2006 August 15, 2006 August 21, 2006 Consultant Inquiries The Fznance and Adrmmstratlon Department of the City of Lynwood has prepared this RFP and has des~guated Christy Valencia, Deputy Dzrector of Fmance to oversee the project Please d~rect questmns or comments concerning either the adrmmstratlve or techmcal reqmrements ofttus RFP to Ms Valencia, as follows Request For Proposals for Public Outreach Consulting Services - Page 4 Christy Valencia, Deputy Director of F~nance City of Lynwood 11330 Bulhs Road Lynwood, CA 90262 Plxone (310) 603-0220 x240 Fax (310) 898-1139 cvalencla~lynwood ca us To ensure a timely response, it is preferred that questions be emalled Cost of Preparation of Proposal The C~ty of Lynwood w~ll not pay costs incurred in the proposal preparation including the costs for pnntmg, demonstration, negotiation process, etc All costs for the preparation of the proposal shall be borne by the proposing consultant Notification of Withdrawal of Proposal Proposals may be modified or w~thdrawn by an authorized representative of the consultant through a formal written notice prior to the final due date and time specified for proposal submission Subrmtted proposals will become the property of the City of Lynwood after the proposal subimsslon deadline Contractual Obligations The successful consultant w~ll be reqmred to enter into a written agreement with the C~ty of Lynwood in which the consultant will undertake certain obllgat~ons These obhgatmns include, but are not hnuted to, the following Indemmficat~on and Jnsurance - The successful consultant shall indemnify and hold the City of Lynwood and ~ts officers, agents, employees and assigns, harmless from any llabd~ty imposed for ~njury whether arising before or after completmn of work hereunder, or in any manner d~rectly or indirectly caused, occasioned or contributed to, or claimed to be caused, occasioned or contributed to, in whole or ~n par[, by reason of any act or o~mssmn, including strict hablhty or neghgence of consultant, or of anyone acting under consultant's direction or control or on ~ts behalf, in connection with or incident to, or arising out of the performance o f ttus contract The successful consultant shall maintain and shall reqmre all of ~ts sub- consultants to mmntam general aggregate insurance with hrmts of not less than $1,000,000 per accident Costs - All costs are to be stated in exact amounts All costs must be detmled specifically ~n the consultant cost summary section of the proposal, no add~tmnal charges (e g for sales tax, transportation, contmner packing, installation, traunng, out-of-pocket expenses, etc ) will be allowed unless so specified in the proposal Select,on - The consultant selection will be made by the selection Comrmttee, and ~s subject to approval by the City Manager and the City Council A copy of the City's contract template is attached to th~s RFP, for reference Rights to Pertinent Materials Request For Proposals for Public Outreach Consulting Services - Page 5 All responses, ~nqmrms, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the consultant that arc submitted as part of the proposal shall, upon receipt, become the property of the City of Lyuwood In addition, this proposal may only be reproduced by the consultant for purposes of bid preparation it may not be copied, sold, or other~vlse distributed to any individual, c~ty, or bus~ness, unless prior written permission ~s obtained from the City of Lynwood Right of City of Lynwood to Reject Proposals The City of Lynwood reserves the right to reject any and all proposals or any part of any proposals, to waive minor defects or techmcahtles, or to solicit new proposals on the same project or on a modified project which may include portions of the originally proposed project as the City of Lynwood may deem necessary in its best ~nterest Evaluations The Select,on Cormmttee wxll base its evaluation of the proposals on the criteria that include, but are not hnmed to, the following Adherence to the specified format, Completeness of the proposal, Acceptable, verifiable references, Level of service and support, Experience and technical expertise of staff, Overall cost and cost justification, Quality and extent of documentation available, Consultants understan&ng of Proposition 218 and assessment d~stnct finance Exceptions to the RFP The format of the RFP must be followed and all requested information must be submitted as ~nd~cated, however, the C~ty of Lynwood ~s receptive to any additional suggestions pertmmng to lnformatmn gathering and public outreach presentatmns Any exceptmns to the RFP terms and condttlons must be included in writing in the proposal Interpretations and Addenda No interpretation made to any respondent as to the meaning of the RFP shall be binding on C~ty of Lynwood unless repeated m writing and distributed as an addendum by City of Lynwood Interpretatmns and/or clarification shall be requested in writing from the Project Manager Oral Presentation Consultants may be required to make an oral presentation of their proposal to the City of Lynwood during the RFP evaluation period Such a presentation will provide an opportunity for consultants to clarify their proposals to ensure thorough and mutual understanding Request ]For Proposals for Public Outreach Consulting Services - Page 6 Demonstration The City of Lynwood reserves the right to require a demonstration of the proposed method of data gathenng and public outreach preseutation prior to the select~on ora consultant The City of Ljqlwood and consultant will schedule a mutually agreed upon date and location for the demonstration Proposal Response Format In order to facilitate the analysis of responses to tIns RFP, consultants are required to prepare their proposal in accordance with the instmctmns outlined in tIns section Each consultant is required to subnut the proposal documents in response to the RFP for all parts in a sealed envelope Consultants whose proposals deviate from these Instructions may be considered nonresponsive and may be disqualified at the discretion of the City of Lynwood Proposals should be prepared as simply as possible and provide a straightforward, concise description of the consultant's capabihtles to satisfy the requirements of the RFP Expensive bindings, color displays, promotional material, etc, are not necessary or desired EMPHASIS SHOULD BE CONCENTRATED ON ACCURACY, COMPLETENESS, AND CLARITY OF CONTENT The proposal should be organized into the following major parts Executive Summary-A brief and non-technical narrative not to exceed three (3) pages, describing the proposed solution Umlerstandmg of Project Goals - Proposals should re&cate the Proposer's understanding of the project goals, expectations and deliverables Company Background - Information regarding the consultant's stabihty, length of time in business, past history, future plans, company size, orgamzatlon Proposed ProJect Team, Quahficattons, Experience, - Key qualifications, resumes, and experience for your personnel Schedule - Description of ~mplementat~on plan, approach to polling, pubhc outreach presentations (meetings, pnnt media, etc ), and proposed project schedule Chent References - Provide at least five references for prior chents with projects similar ~n nature, s~ze or complexity to that described in tlms RFP The City of Lynwood is also interested in any suitable professional references from within the industry who might vouch for your particular approach Information must contain coi~tact, title, nature of work performed as well as outcome Descrtptton of proposed service In narrative form, please describe the following phases · Purpose of polhng and public outreach, · Outcome of polling, · Planning and program coordination, Request For Proposals for Public Outreach Consulting Services - Page 7 · Polling process, · Pubhc outreach programdescrlptlon, · Schedule of the proposed timing of the program, · City participation Co6t Quotations - All costs must be itemized and included in this section The consultant's cost quotatmns must include all costs including but not himted to, materials and supplies, meetings, sub-contractor's costs, travel & per diem, documentation, taxes, discounts, etc Confidentiality of Documents All responses to the RFP subimtted by consultants shall be deemed pubhc documents at the time opened by the City of Lynwood The RFP is intended to be worded in a manner so as not to ehcit proprmtary information as to polling, statistical or public outreach processes If proprietary information is subrmtted as part of the proposal, such reformation is to be labeled proprietary and be accompanied with a request that the information is to be returned by the City of Lynwood to the subrmtter Any proposal that is subrmtted with a blanket statement or hm~tatlon that would prohibit or lumt such pubhc inspection shall be considered non-responsive and shall be rejected Discrimination and Affirmative Action The C~ty of Lynwood has an affirmative action program Any consultant will be reqmred to include the following statement in any contract with City of Lynwood "Consultant shall not dlscrm:nnate in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, rehgion, sec, marital status, physical handicap, or medical condition, in violation of any federal or state law Consultant shall comply with all requirements of the City of Lynwood pertalmng to affirmative action with regard to employment while this Agreement is in effect" Any Reasonable Solution Although this document requests some specific outcomes, consultants are encouraged to subrmt any product solution that conforms to its substance Any reasonable proposal will be entertained that does not depart from the substance of this document in any major way Request For Proposals for Public Outreach Consulting Services - Page 8 CONSULTING SERVICES AGREEMENT This agreement ("Agreement") is made as of by and between the City of Lymvood, a municipal corporation ("City") and ("Consultant") C~ty and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties" RECITALS WHEREAS, City desires to utthze the serwces of Consultant as an independent contractor to provide consulting services to City as set forth in the attached Exhibit A, and WHEREAS, Consultant represents that it is fully qualified to perfom~ such consulting services by virtue of its experience and the training, education and expertise of its pnnclpals and employees NOW, THEREFORE, in consideration of peri'ormance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows 1. Consultant's Services. A Scope of Services The nature and scope of the specific services to be performed by Consultant are as described in Exhibit A B Time of Performance Consultant shall complete the specific services accorthng to the schedule of performance which is also set forth in Exhibit A [or can set forth in a separate Schedule C, maJ~e appropriate changes throughout agreement if th~s is used ] 2. Term of Agreement This Agreement shall commence on (the "Conm~encement Date") and shall temnnate on (the "Tenmnatlon Date"), unless sooner terminated pursuant to the prowslons of tins Agreement On or before mnety (90) days prior to the Ternnnatlon Date, Consultant and City shall meet to discuss this Agreement and its possible extension and or modification In the event the Parties do not enter into a new agreement prior to the Termination Date, this Agreement shall continue on a month-to-month basis under the saxne terms for a period not to exceed three months following the Termination Date If the Part~es execute no new agreement by the end of the three-month period following the Termination Date, this Agreement shall terminate at the end of such three-month period 3. Compensation A City agrees to compensate Consultant for services under this Agreement m compliance with the schedule set forth in Exhibit A Payment will be made only after submission of proper monthly mvomes m the fo ,n/n and manner specified by City Each invoice shall include a breakdown of all monthly services performed together with the hours spent on each service B Total payment to Consultant pursuant to this Agreement shall not exceed [total Consulting Services Agreement 1 payment ~n words] ($ total payment In figures)], which shall be payable ~n monthly ~nstallments of [installment payment m words] ($ ~nstallment payment m figures)] In the event that th~s Agreement continues beyond the Term~natmn Date as specified m Section 2, the total ad&t~onal payment to Consultant ~n the event no new agreement ~s s~gued shall not exceed the sum of for each month of extension or the appropriate prorated amounts ~f less than a full month of adtht~onal services is ~nvolved at any t~me C If at the request of the C~ty, Consultant is reqmred to recur out of pocket expenses 0ncludmg but not hm~ted to, out-of-town travel and lodgtng) winch are above and beyond the ordinary expenses associated w~th performance of th~s Agreement, Consultant shall be entitled to reimbursement o f such expenses Consultant shalI only be reimbursed for those expenses which 0) appear on Consultant's monthly ~nvo~ces, 00 are accompanied by a copy of the C~ty's written anthonzatlon for Consultant to recur such expenses, and (m) receipts documenting such expenses 4. General Terms and Conditions The General Terms and Contht~ons set forth ~n Exhibit B are incorporated as part of th~s Agreement In the event of any inconsistency between the General Terms and Conditions and any other exhibit to this Agreement, the General Terms and Conditions shall control unless ~t ~s clear from the context that both part~es ~ntend the provlsmns of the other exhibit(s) to control 5. Addresses City Ctty of Lynwood 11330 Bulhs Road Lynwood, CA 90262 Attn Mr N Ennque Mart~nez, C~ty Manager Consultant Attn 6. Exhibits All exhibits referred to m th~s Agreement are hsted here and are incorporated and made part of tlus Agreement by th~s reference Exhibit A - Scope of Sermces and T~me of Performance (__ Exlnbit B - General Terms and Conditions (seven (7) pages) /// SIGNATURES ON FOLLOWING PAGE (~) pages) Consulting Servmes Agreement 2 IN WITNESS WHEREOF, the part~es have executed th~s Agreement as of the dates written below CITY CITY OF LYNWOOD By Letlcla Vasquez, Mayor CONSULTANT Date By Date ATTEST By Andrea L Hooper, City Clerk APPROVED AS TO FORM By J Amoldo Beltrfin, City Attorney CoI~sultlng Servmes Agreement 3 EXHIBIT B GENERAL TERMS AND CONDITIONS 1. Status as Independent Contractor. A Consultant is, and shall at all times remain as to City, a wholly independent contractor Consultant shall have no power to incur any debt, obligation, or liability on behalf of C~ty or otherwise act on behalf of City as an agent Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement Consultant shall not, at any time, or in any mariner, represent that it or any of its agents or employees are in any manner agents or employees of City B Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to mderrmlfy and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and airy appeals relating thereto C Consultant shall fully comply ~vlth the workers' compensation law regarding Consultant and Consultant's employees Consultant furlher agrees to ~nderrmlfy and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws City shall have the right to offset agmnst the amount of any fees due to Consultant under tins Agreement any amount due to C~ty from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or lndemmficatlon arising under this Section 1 2. Standard of Performance. A Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or Ins/her designee The City Manager or ins/her designee may' from time to tnne assign additional or different tasks or services to Consultant, provided such tasks are within the scope ofservmes described in Exhibit A However, no addltlonal or different tasks or services shall be perfonned by Consultant other than those specified in Exhibit A, or those so assigned in writing to Consultant by the City Manager or his/her designee B The shall, until further notice to Consultant, administer tins Agreement and provide for immediate supervision of Consultant with respect to the ser,aces to be provided herennder 3. Indemnification. A Consultant is skilled m the professional calling necessary to perform the services and duties agreed to be performed under tins Agreement, and City is relying upon the skill and knowledge of Consultant to perform said services and duties B City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "lndemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemmtees from and against, any and alt liabilities, claims, actions, causes of actmn, proceedings, stats, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursetnents (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic toss or other loss occurring as a result of or allegedly caused by the Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, subcontractors, subconsultants or employees, committed in performing any of the services under this Agreement Notwithstanding the foregoing, the provisions of this subsection shall not apply to Claims occurnng as a result of the City's sole negligence or willful acts or omissions C Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth In this Section from each and every subcontractor, subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement In the event Consultant fails to obtain such indemnity obligations from others as required In this Section, Consultant agrees to be fully responsible according to the terms of this Section Failure of the City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder This obligation to indemnify and defend Indemnitees as set forth herein shall survive the termination of this Agreement and is in addition to any nghts which City may have under the law This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to City 4. Insurance. A Without hmitlng Consultant's lndemmficatIon of IndemnItees pursuant to Section 3 of this Agreement, Consultant shall obtain and prowde and maintain at ItS own expense during the term of this Agreement the types and amounts of insurance as described below (I) Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 01 or the exact equivalent Defense costs must be paid In addition to limits There shall be no cross habdlty exclusion for claims or suits by one insured against another Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate (ii) Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent Limits shall be no less than 1,000,000 per accident, combined single hmIt If consultant owns no vehicles, this Consultmg Services Agreement Exhibit B 2 requirement may be satisfied by a non-owned auto endorsement to the general habihty pohcy descnbed m the preceding subsection If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person (in) Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses, (iv) Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect aganst acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically Include work performed under this Agreement The policy limit shall be not less than $1,000,000 per clam and in the aggregate The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend The policy retroactive date shall be on or before the effective date of this Agreement B City, its officers, officials, employees and volunteers shall be named as additional ~nsureds on the pohcy(ies) as to commercial general liability and automotive liability C All insurance procured pursuant to these reqmrements shall be written by insurers that are admitted carriers in the state of California with a Best's rating of no less than A VII D All insurance policies shall provide that the insurance coverage shall not be non- renewed, canceled, reduced, or otherwise modified (except through the addition of addtuonaI insureds to the policy) by the insurance camer without the insurance camer gtving City thirty (30) days' prior written notice thereof Any such thirty (30) day notice shall be submitted to CITY via certified mal, return receipt requested, addressed to "Risk Manager," City of Lynwood, l1330BulhsRoad, Lynwood, Cahfornla, 90262 Consultant agrees that lt wfll not cancel, reduce or otherwise modify sad insurance coverage E Consultant shall submit to City (i) insurance certificates indicating compliance with the rmmmum worker's compensatmn insurance requirements above, and (il) insurance policy endorsements indicating compliance with all other imnnnum insurance requu:ements above, not less that one (1) day prior to beginmng of performance under this Agreement Endorsements shall be executed on City's appropriate standard forms entitled "Additional insured Endorsement" F The Consultant's insurance shall be pmnary as respects the City, its officers, officials, employees and volunteers Any Insurance or self-insurance mantaned by tile City, its officers, officials, employees and volunteers shall be excess of the Consultant's insurance and shall not contribute with it G Consultant agrees that if it does not keep the aforesaid insurance in full force and effect, and such msurance is avalable at a reasonable cost, City may take out the necessary Co~ult~ng Services Agreement Exhibit B 3 insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant 5. Confidentiality. Consultant m the course of ~ts duties may have access to confidentml data of C~ty, private individuals, or employees of the City Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be d~sclosed by Consultant w~thout written authonzataon by City City shall grant such authorization lfd~sclosure Ds required by law All C~ty data shall be returned to City upon the termination of tins Agreement Consultant's covenant under this section shall survive the termination of tins Agreement 6. O~vnership of Work Product. All reports, documents or other written material developed by Consultant In the performance of this Agreement shall be and remmn the property of C~ty without restriction or hm~tatmn upon ~ts use or dlssem~natmn by City Such material shall not be the subject of a copyright apphcatlon by Consultant 7. Conflict of Interest. A Consultant covenants that it presently has no interest and shall not acquire any interest, d~rector or ~ndirect, winch may be affected by the services to be performed by Consultant under this Agreement, or which would conflict In any manner with the performance of ~ts services hereunder Consultant further covenants that, ~n performance of this Agreement, no person having any such interest shall be employed by ~t Furthermore, Consultant shall avoid the appearance of hawng may interest which would conflict in any manner with the performance of its services pursuant to this Agreement B Consultant covenants not to gave or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to City as a result of the performance of tins Agreement, or the services that may be procured by the C~ty as a result of the recommendations made by Consultant Consultant's covenant under this section shall survive the termination of tins Agreement 8. Termination for Cause. Should Consultant fail to perform any of the obligations required of Consultant wltban the time and In the manner provided for under tins Agreement wltinn seven (7) days after receipt from City of a written notice of such default, or should Consultant v~olate any of the terms and conditions of the Agreement, City may terminate tins Agreement with cause upon tinny (30) days' written notice to Consultant The effective date of termination shall be upon the date specified m the notice of termination Consultant agrees that in the event of such termination, City's obligation to pay Consultant shall be limited to payment only for those services saUsfactonly rendered prior to the effective date of termination Immediately upon receiving written notice of termmatlon, Consultant shall discontinue performing services, preserve the product of the services, and turn over to City the product of the services ~n accordance with written instruction of City 9. Personnel. Consultant represents that it has, or will secure at its own expense, all Consulting Services Agreement Exhibit B 4 personnel required to perform the services under tins Agreement All of the services required under ti'us Agreement will be performed by Consultant or under its supervision, and all personnel engaged ~n the work shall be qualified to perform such services Consultant reserves the right to determine the assl~manent of its own employees to the performance of Consultant's services under this Agreement, but City reserves the nght, for good cause, to require Consultant to exclude any employee from performing services on City's premises 10. Financial Condition. Prior to entenng into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement Within thirty (30) days of the first amuversary of the effective date ofthrs Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entenng into this Agreement Financial Information submitted to the C~ty Manager shall be returned to Consultant after review and shall not be retained by City 11. Non-Discrimination and Equal Employment Opportunity. A Consultant shall not discriminate as to race, color, creed, religion, sex, lnantal status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its sermces and duties pursuant to tlns Agreement, and will comply with all rules and regulations of City relating thereto Such nondiscrimination shall include but not be hmited to the following employment, upgrading, demotion, transfers, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for tralmng, inclu&ng apprenticeship B Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it ~s an equal opportunity employer or that all qualified apphcants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national ongnn, ancestry, age, physical or mental handicap, medical condition, or sexual orientation C Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by th~s Agreement except contracts or subcontracts for standard commercial supplies or raw materials 12. Assignment. Consultant shall not assign or transfer any interest in tins Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect 13. Performance Evaluation. For any Agreement ~n effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anmversary of the effective date of this Agreement, and each year thereafter throughout the term oftlns Agreement The work product required by this Agreement shall be utilized as Consultmg Se~'/~ces Agreement Exhibit B 5 the basis for review, and any comanents or complmnts received by City dunng the review period, either orally or in writing, shall be considered C~ty shall meet with Consultant prior to prepanng the written report If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate ti'ns Agreement as prowded herein 14. Compliance with Laws. Consultant shall keep itself informed of State, Federal and Local laws, ordinances, codes and regulations wb2ch ~n any manner affect those employed by it or in any way affect the performance of its service pursuant to flus Agreement The Consultant shall at all t~mes comply with such laws, ordinances, codes and regulations The City, its officers and employees shall not be liable at law or ~n equity occasioned by failure of Consultant to comply with this Section 15. Licenses At all times during the term of flus Agreement, Consultant shall have in full force and effect all licenses (including a City business license) required of it by law for performance of the sermces hereunder 16. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a wmver of any other con&tlon o f performance under this Agreement In no event shaI1 the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the makang of any such payment by City shall ~n no way impmr or prejudice any right or remedy avmlable to City with regard to such breach or default 17. Attorney's Fees. In the event that either party to ttus Agreement shall commence any legal or eqmtable action or proceeding to enforce or ~nterpret the provisions of this Agreement, the prevaihng party in such action or proceeding shall be entitled to recover ItS costs of suit, Including reasonable attorney's fees and costs, including costs of expert witnesses and consultants 18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand dunng Consultant's regular business hours or by facsimile before or dunng Consultant's regular business hours, or (b) on the third business day following deposit in the United States mai1, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from tune to time, designate in writing pursuant to the provisions of flus section 19. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of Cahfornia. 20. Counterparts. Thxs Agreement may be executed in any number of counterparts, each of winch shall be deemed to be the original, and all of wb2ch together shall constitute one and the same instrument 21. Severability. If any provision or any part of any provision of this Agreement is found Consulting Servmes Agreement Exhibit B 6 to be ~nvahd or unenforceable, the balance of th~s Agreement shall remmn ~n full force and effect 22. Entire Agreement. Tins Agreement, and any other docmnents ~ncorpo~ ated herren by spectfic reference, represents the entire and ~ntegrated agreement between Consultant and C~ty This Agreement supersedes all prior oral or written negotiations, representatmns or agreements This Agreement may not be amended, nor any provis~on or breach hereofwmved, except m a writing s~gned by the Parties which expressly refers to this Agreement Amendments on behalf of the Ctty w~ll only be vahd ~f s~gned by the Mayor and attested by the C~ty Clerk 23. Authority The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authortty to bind Consultant to the performance of~ts obbgat~ons hereunder Consulting Servmes Agreement Exhibit B 7 NOTICE INVITING BIDS FOR POLLING/PUBLIC OUTREACH CONSULTING SERVICES NOTICE IS HEREBY GIVEN that sealed proposals for polling/public outreach consulting services related to assessing property owner acceptance of assessment rate increases and public outreach education regarding benefits of assessment rate increases, will be received by the City of Lynwood, 11330 Bulhs Road, Lynwood, California 90262, at the office of the City Clerk until the hour of 5 00 p m on THURSDAY, JULY 20, 2006 A price quote must be submitted separately from the description of quahficatlons Each bid must be submitted in a sealed envelope, clearly marked "RFP for Polhng/Pubhc Outreach Services - QUALIFICATIONS," and the price quotation must be submitted separately in a sealed envelope clearly marked "RFP for Polling/Public Outreach Services - PRICE QUOTATION," along with the name of the b~dder If the bid is mailed to the City, the sealed envelope should be marked to indicate that it contmns a sealed bid Any bid received after the scheduled closing time for the receipt of bids shall be returned to the bidder unopened It shall be the sole responsibility of the bidder to see that his/her bid is received in time as according to the requirements The City is not responsible for delays caused by the postal service The complete RFP is posted at www lynwood ca us To request the RFP to be mmled, please contact the City Clerk's office at (310) 603-0220 The City of Lynwood reserves the right to reject any or all bids and the right to wmve any technicahtles, informalities and irregularities, to accept all or part of this proposal, and to be the sole judge of the suitabihty of the proposals offered A Pre-Submission Conference will be held on July 5, 2006, at 10 00 a m in the Lynwood City Hall's Conference Room All interested parties must RSVP at least 24 hours in advance by calling (310) 603-0220 extension 240 Dated ANDREA HOOPER, City Clerk City of Lynwood PUBLISH ONCE