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Home My Public Portal About07-05-2006LIITh~s Agenda contains a bnef general description of each ~tem to be considered Cop~es of the Staff reports or other wntten documentation relating to each ~tem of business referred to on the Agenda are on file ~n the Off~ce of the C~ty Clerk and are available for pubhc ~nspect~on A person who has a question concerning any of the agenda ~tems may call the C¢ty Manager at (310) 603-0220, ext 200 Procedures for Address¢nq the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF CITYOF LYNWOOD THE LYNWOOD INFORMATION INC. C, fTV r'l TO BE HELD ON JULY 5, 2006 5 00 P M JUN 2 9 2006 COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 CHA. RPERSON =ERNA. DO' PE RO ? REVEREND A'FR DD E ONNSO.. DIRECTOR VICE-CHAIRMAN LOUIS BYRD DIRECTOR CITY MANAGER N ENRIQUE MARTINEZ CITY CLERK ANDREA L HOOPER MARIA TERESA SANTILLAN DIRECTOR CITY ATTORNEY J ARNOLDO BELTRAN CITY TREASURER IRIS PYGATT OPENING CEREMONIES CALL TO ORDER 2 ROLL CALL OF DIRECTORS Lou~s Byrd Reverend Alfredd~e Johnson, Jr Fernando Pedroza Mana T Sanbllan Letic~a Vasquez 3 CERTIFICATION OF AGENDA POSTING BY SECRETARY PROCLAMATIONS/PRESENTATIONS · Westmed/McCormlck Ambulance Service · Wall of Sports Legends Plaque · National Recreation & Parks Month Proclamation · Lorene Reed PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M Brown Act, Government Code Section 54954 2 fa) ) 5 6 CONSENT CALENDAR All matters hsted under the Consent Calendar wdl be acted upon by one mohon affirming the acbon recommended on the agenda There wdl be no separate d~scuss~on on these ~tems pnor to vobng untess members o( the Agency or staff request specd~c ~tems be removed from the Consent Calendar for separate acbon MINUTES OF PREVIOUS MEETINGS Regular Meehng - June 6, 2006 QUARTERLY SPECIAL EVENTS- AUGUST THROUGH OCTOBER, 2006 Comments The budget for special events for the current fiscal year was approved w~th the City of Lynwood budget on June 20, 2006 Th~s report ~s intended to provide the Agency Members w~th the opportumty to rewew upcoming c~tyw~de special events that wdl take place dunng the next quarter Recommendabon Staff recommends that the Chairperson and Members of Lynwood Informabon Incorporated receive and file the quarterly special events repod for August-October 2006 DISCUSSION ITEMS - CITY COUNCIL REQUESTS ADOPTION OF RESOLUTION RE COMPENSATION LIMIT Comments In January of 2004 Board members adopted Resolution 200402 to hm~t the compensabon Board Members could receive The effect of Resolubon 2004 02 was to hm~t remunerabon for Board meetings to a maximum of 24 annual meebng by making only the regular meebngs (2 per month) of the Board ehg~ble for compensahon Recommendabon Staff recommends that the Board Members of Lynwood Informahon, Inc review th~s matter and 1 Adopt the draft resolution ~f ~t meets the approval of Board Members 2 Prowde further d~recbon concermng additional mod~flcattons if Board Members wish to proceed but do not find the draft resolubon acceptable ~n ~ts current form ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON JULY 18, 2006 AT 5 00 P M IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY July 5, 2006 Lynwood Information Inc Chairman and Directors N Ennque Martmez, C~ty Manager Andrea L Hooper, City Clerl~ Albert Esp~noza, Deputy C~ty Clerk SUBJECT Lynwood Informabon Inc Minutes Recommendation. Staff recommends that the Lynwood Informabon Inc adopt the following m~nutes · June 6, 2006 Background: N/A F~scal Impact N/A Coordinated With N/A AGENDA ITEM 5 LYNWOOD INFORMATION INC. REGULAR MEETING JUNE 6, 2006 The Lynwood Informabon, Inc of the C~ty of Lynwood met ~n a regular meebng ~n the Councd Chambers, 11330 Bulhs Road on the above date at 5 13 p m Chairman Vasquez presiding D~rectors Byrd, Johnson, Pedroza, Santdlan, and Vasquez answered the roll call Also present were C~ty Manager Marbnez, C~ty Attorney Beltran, and Secretary Hooper C~ty Treasurer Pygatt was absent Secretary Hooper announced that the Agenda had been posted ~n accordance w~th the Brown Act Item #4 PROCLAMATIONS/PRESENTATIONS · Juneteenth Proclamabon · Youth Soccer and Basketball Recogmbon · Coach of the Year- Elhs Barf~eld · Rally Behind the Resident - Pearhne & Frank Calderon · Mayor's Teacher Apple Award - Late Denms McCann · C~bzen Athlete of the Month - Wola Putney · Pnnc~pal of Purpose- Jose Unas · Mayor Pro Tern Johnson announced that C~ty Manager Marhnez and Assistant C~ty Manager Marysheva got married on Valentines Day PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NONE PUBLIC ORAL COMMUNICATIONS NONE CONSENT CALENDAR All matters hsted under the Consent Calendar wdl be acted upon by one mohon affirming the acbon recommended on the agenda There wdl be no separate discussion on these ~tems prior to vobng unless members of the Agency or staff request specific ~tems be removed from the Consent Calendar for separate acbon Item #5 MINUTES OF PREVIOUS MEETINGS · Regular Meebng- May 2, 2006 · Regular Meeting - May 16, 2006 Item #6 APPROVAL OF THE WARRANT REGISTER RESOLUTION NO. 2006.009 ENTITLED: A RESOLUTION OF THE LYNWOOD INFORMATION INC OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE ROLL CALL AYES NOES ABSTAIN ABSENT DIRECTORBYRD, JOHNSON, PEDROZA, SANTILLAN, ANDVASQUEZ NONE NONE NONE DISCUSSIONITEMS Item #7 MARKETING MEDIA PLAN It was moved by Mayor Vasquez, seconded by Director Byrd, to approve option #1 as follows Adopt the Preliminary Media Plan (see attachment A), that wdl be incorporated into the C~ty Marketing Plan, and terminate the ex~shng med~a contracts w~th Guerra Professional Services (GPS) and HP Audio and V~deo Producbons (HPAVP) effecbve June 30, 2006 to allow for a seamless trans~bon and uninterrupted commumcattons An RFP wdl be processed to recruit an agency to prowde the services as outhne in the Media Plan ROLL CALL AYES NOES ABSTAIN ABSENT DIRECTOR BYRD, JOHNSON, SANTILLAN, AND VASQUEZ PEDROZA NONE NONE Item #8 LYNWOOD CHAMBER OF COMMERCE CONTRACT It was moved by D~rector Pedroza, seconded by Director Byrd, to approve full funding for the Chamber and that the C~ty's Marketing and Grants Manager not be a member of the Execuhve Board Substitute mobon was made by Mayor Vasquez, seconded by D~rector Byrd, to approve the following 1 Receive the mformabon to be presented by a member of the Lynwood Chamber of Commerce (LCC) Execubve Board as an mformabon item 2 Require to have the Marketing and Grants Manager added as a Honorary Member of the Execubve Board or committee 3 Outhne dehverables and bmehnes 4 Prowde $63,000 for 1 (one) year as support to LCC ROLL CALL AYES NOES ABSTAIN ABSENT (Onthesubst~tutemotlon) DIRECTOR BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE ADJOURNMENT Hawng no further d~scuss~on, it was moved by D~rector Pedroza, seconded by V~ce Chairman Johnson, and camed to adjourn the regular Lynwood Information Inc, meebng at 7 26 p m Let~c~a Vasquez, Chairman Andrea L Hooper, Secretary AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY SUBJECT July 5, 2006 Honorable Chairperson and Members of Lynwood Information Incorporated e r~.~./~' N Ennque Marbnez, C~ty Manag Autra C Adams, Iht D~r - Recreation & Commumty Services Perry Brents, Deputy D~rector Rewew of Quarterly Special Events, August - October 2006 Recommendation: Staff recommends that the Chairperson and Members of Lynwood Informahon Incorporated receive and file the quarterly special events report for August - October 2006 Background: The budget for special events for the current fiscal year was approved with the C~ty of Lynwood budget on June 20, 2006 Th~s report ~s intended to prowde the Agency members w~th the opportunity to rewew upcoming cityw~de special events that wdl take place dunng the next quarter Discussion & Analysis: Th~s report includes scheduled events for the months of August through October 2006 Included below Is a chronologmal hst of events that contains the follow~ng ~nformabon · Event T~tle · Esbmated Attendance · Recommended date · Brief general narrative descnpbon of each event · Current budget for each event $10,000 Summer Concert - Saturday, August 26, 2006 Esbmated attendance for th~s event ~s 500 persons o The first quarterly concert of the year The concert wdl feature a headhner and an opemng act and take place at the Lynwood Performing Arts Center Costs associated w~th th~s event ~nclude the d~rect costs of entertainment, adverhs~ng, bckets, ~nwtahons, and hosting the green room recepbon AGENDA ITEM Ms Nuestras F~estas Patnas Pageant - Saturday, September 9, 2006 $ 3,500 o Esbmated attendance for th~s event ~s 300 persons o Annual pageant held at the Lynwood Performing Arts Center to select Ms Nuestras F~estas Patnas and her Court to represent the City of Lynwood 2006/07 at C~tyw~de Special Events o Costs associated w~th th~s event go towards the cost of pnnhng programs, the reception and decorabons for the event Commumty Bar B Q/Health Fair - Saturday, September 23, 2006 O O $ 3,500 Eshmated attendance for th~s event ~s 500 persons Community gathering and health fair held at Los Amigos Park to celebrate health and fitness and to promote c~wc pride Costs associated w~th th~s event go towards the purchase of food, souvemrs, bounce balloons, petbng zoo and entertainment Youth Crime O O Prevention Summit- Thursday, October 19, 2006 $ 3,000 Esbmated attendance for th~s event ~s 200 students Crime prevention workshop held at the Lynwood C~wc Center in conjuncbon with Lynwood Umfled Schools, Character Counts and Red R~bbon Week Youth fac~htate, participate and d~scuss their concerns on wewpo~nts on the subject of cr~me prevenbon Costs associated w~th this event go towards the purchase of name tags, crime prevenbon ~nformabon, transportabon, lunch, and record keeping materials The Great Gatsby Ball - Thursday, October 26, 2006 O O O $ 3,000 Esbmated attendance for th~s event ~s 300 persons 2nd Annual sem~-formal ball bdled as the "last chance to wear summer white" Th~s event wdl be held ~ns~de the auditorium at Bateman Hall Costs associated w~th th~s event go towards the purchase of pnnhng programs, food, entertainment and event decorabon Annual Halloween Program - Tuesday, October 31, 2006 O O O $ 3,000 Esbmated attendance for th~s event ~s 1500 persons Annual Halloween festival for both youth and semor c~bzens ~ns~de the Lynwood Commumty Center Semor c~t~zens program ~s held dunng the day The youth program ~s held dunng the evemng Costs associated w~th th~s event go towards the purchase of candy, decorabons, pumpkins, and awards for the costume contest Th~s report was presented at the Recreabon & Parks Commission meebng on Tuesday, June 27, 2006 to obtain input ~nto the event ~og~stlcs Fiscal Impact. The total cost for c~tyw~de special events th~s quarter ~s $26,000 included ~n the adopted FY 2006/2007 budget The cost ~s Coordinated with' C~ty Manager's Off~ce C~ty Attorney F~nance Department Quahty of L~fe Serwces FY 2006-07 City Manager's Proposed Budget C~ty of Lynwood PROPOSED BUDGET FOR SPECIAL EVENTS FOR FISCAL YEAR 2006-2007 Account # 01-4771 Fourth of July 57,000 00 Ms Fiestas Patnas (Sponsor) 3,500 00 Youth Crtme Prevention Summits (2} 7,500 00 Los Amigos Park BBQ/Health Fair 3,500 00 W~nter Wonderland & C~tyw~de 25,500 00 Chnstmas Parade 79,000 00 Black H~story Program 25,500 00 Women's H~story Program 3,500 00 Easter Programs 5,000 00 CInco De Mayo 25,000 00 G~rlsANomen's Sports Fesbval 7,500 00 Juneteenth 25,000 00 Concerts (3-4) 40,000 00 Halloween Programs 3,000 00 Subtotal 310,500 0 Account # 01-4112 Comm~ss~onedBIock watch D~nner 5,000 00 MLK Jr Day Parade Entry 5,000 00 Subtotal 10,000 00 Account # 01-4772 Veterans Day Program Youth & Famdy Sports Day Subtotal 500 00 3,000 00 3,500 00 Account # 01-4784 Nabonal Aquabcs Day 3,000 00 Subtotal 3,000 00 Account # 01-4779 The Great Gatsby Ball 3,000 00 Semor Empowerment Luncheon 2,500 00 Older Americans Program 1,500 00 Subtotal 7,000 00 TOTAL 328,500 0 N-8 AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY SUBJECT July 5, 2006 Honorable Chair and Board Member.~ ,¢~,,~ N Ennque Mad~nez, C~ty Manager///,/./'o"//'/· J Arnoldo Beltran, C~ty Attorney Adophon of Resolubon Re Compensabon L~m~t Recommendation: Staff recommends that the Board Members of the Lynwood Informabon, Inc, rewew th~s matter and Adopt the draft resolubon ~f ~t meets the approval of Board Members. Prowde further d~recbon concerning add~honal modifications ~f Board Members w~sh to proceed but do not find the draft resolubon acceptable ~n ~ts current form Background: In January of 2004 Board members adopted Resolubon 2004 02 to hm~t the compensabon Board Members could receive The effect of Resolution 2004 02 was to hm~t remunerabon for Board meebngs to a maximum of 24 annual meeting by making onty the regular meehngs (2 per month) of the Board ehg~ble for compensabon Discussion & Analysis: The working agenda of the Board requires cons~derahon from bme to hme of Board meeting that may need to be scheduled at t~mes other than regular Board meehng dates The draft resolution presented to the Board w~ll permit remunerahon for attendance to any type of Board meebng (rather than just regular meebngs) prowded that at no bme w~ll the total number of meetings for which compensabon may be received exceeds the current maximum of 24 meebngs per year Fiscal Impact: No additional cost ~s associated w~th the adopbon of th~s resoluhon AGENDA ITEM Coordinated W~th F~nance Department RESOLUTION NO. A RESOLUTION OF THE LYNWOOD INFORMATION INC. AMENDING RESOLUTIONS REGARDING COMPENSATION TO LIMIT THE NUMBER OF MEETINGS FOR WHICH COMPENSATION MAY BE PROVIDED TO MEMBERS WHEREAS, on el about Decembcl 29, 1998 Resolution 98 I I el tbe Lynwood Infom~atlon Inc (the ' LII') was adopted and smd Resolunon eqabbshed, among olbe~ things, schedule of mectlngs and compensation i~o~ the same, and WHEREAS, since adoption of Rcsoluuon 98 I I the Lll has compensated ~ts D~recto~s for all meetings and ~,ald compensal~on has resulted, due to thc numbe~ el meetings note%my to attend to the cnt~ly's business, m cons~delable sums expensed as Dnectms' compensation and WHEREAS, on or about Janualy 6, 2004 Rcsolutlon 2004 02 (the "2004 Rcsolutlon') o1' the LII was adopted to estubh'd~ a lumt t'o~ the numbe~ el meetings lot which compensation wa,; prowdcd by LII, and WHEREAS, Ibc D~rccto~'; of the Lynwood Infolmanon lnc desuc to mmnhun the Imutq on Ibc compensation payable to Dlrectms but also wigs 1o plovlde sonle llcx~Nhty Im whcn said meeting are to be conductcd, and WHEREAS, lmutmg the amount et compensation paid to Duectms or changing the type of mectmgs 1o~ which smd compensanon may bc pmwded mquues the amendmen! et the piov~s~ons el Resolution 2004 02 by a subsequent leqolutlon NOW, THEREFORE, THE LYNWOOD INFORMATION INC DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS Section I That the Lynwood lnlo~mat~on Inc shall lneet duung the regular C~ty Council meeting,; on tile /ust and thud Tuesday el evmy month, and at e, tlch other tHlles ,is may be Wal I anted by CIICUlllS[dnceq Section 2 DlicCtOlS shall be ebglble to iCCClVe compensation in tbe mannm set foilh m Resolution 98 I I subject to tbe Imanc~al lurers estabhsbed by Resolution 2004 02 Smd compensation, howevcL shall only be piovided lei a maxunum el twenty four (24) meetings m any calendai year as the same may be scheduled by the Bored of Duectms of LIt regardless of the total numbm el ineet~ng actually taking place tot smd calendar ye,u Except as alncnded hereto, the terms et ResoluUon 98 1 I and Reqolut~on 2004 02 q~all remain m fmce Section 3 In the evcnt that, for any mason, any ptovts~on ofth~s msolntlon ts Iound to be not m comphancc w~th apphcable laws, tins tesolutton shall becollle mopetanve ,And Resolnt~on 98, I I and Resoltmon 2004 02 shall continue to apply as Ihough this resolution had never bccn adopted Sectton 4 That th~s lesoltmon ts to be g~ven ellect eflect~ve July 1, 2006 once adopted by the Bo,ud ol Dnectots of the Lynwood lnfom~anon lnc PASSED, APPROVED AND ADOPTED th~s day el ,2006 ATTEST LETICIA VASQUEZ, PRESIDENT ANDREA HOOPER, CITY CLERK APPROVED AS TO FORM J ARNOLDO BELTRAN, COUNSEL