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HomeMy Public PortalAbout07-05-2006CCTh¢s Agenda contains a beef general descnphon of each Item to be considered Cop¢es of the Staff reports or other wntten documentahon relahng to each/tem of bus,ness referred to ~n the Agenda are on file in the Off~ce of the City Clerk and are available for public mspechon A person who has a queshon concermng any of the agenda ¢tems may call the C¢ty Manager at (310) 603-0220, ext 200 Procedures for Addresslnq the Council IN ORDER TO EXPEDITE CiTY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON JULY 5, 2006 CITY OF LYt'-'WOOD CiTV F,I rn,/c' ~r~F_ COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 90262 5 O0 P M tt LETIClA VASQUEZ MAYOR REVEREND ALFREDDIE JOHNSON, JR MAYOR PRO-TEM FERNANDO PEDROZA COUNCILMEMBER LOUIS BYRD COUNCILMEMBER MARIATERESASANTILLAN COUNCILMEMBER CITY MANAGER N ENRIQUE MARTINEZ CITY ATTORNEY J ARNOLDO BELTRAN CITY CLERK ANDREA L HOOPER CITY TREASURER IRIS PYGATT 1 2 3 OPENING CEREMONIES CALL TO ORDER CERTIFICATION OF AGENDA POSTING BY CITY CLERK ROLL CALL OF COUNCIL MEMBERS Lou*s Byrd Reverend Alfreddle Johnson, Jr Fernando Pedroza Maria T Santdlan Lebc~8 Vasquez 4 5 PLEDGE OF ALLEGIANCE INVOCATION 6 COUNCIL RECESS TO LYNWOOD INFORMATION ~NC LYNWOOD PUBLIC FINANCE AUTHORITY LYNWOOD REDEVELOPMENT AGENCY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN {TEM {S NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE iSSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING (The Ralph M Brown Act, Government Code Section 54954 2 (a)) CONSENT CALENDAR All matters Itsted under the Consent Calendar wdl be acted upon by one motion affirming the action recommended on the agenda There wdl be no separate discussion on these ~tems pnor to voting unless members of the Councd or staff request specific ~tems to be removed from the Consent Calendar for separate acbon 7 8 9 MINUTES OF PREVIOUS MEETINGS Regular Meebng - June 6, 2006 APPROVAL OF THE WARRANT REGISTERS Comments C~ty of Lynwood warrant registers dated July 5, 2006 for FY 2005-2006 and FY 2006 - 2007 Recommendabon Staff recommends that the C~ty Councd approve the warrant registers LONG BEACH BOULEVARD SPECIFIC PLAN BUDGET AMENDMENT REQUEST Comments The purpose of th~s ~tem Is for the City Council to authonze amending the contract w~th LSA Associates by adding $23,086 29 for changes and alterahons consistent w~th the Redevelopment Plan Recommendahon Staff recommends that the C~ty Council adopt the attached resoluhon enhtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AMENDMENT TO THE CONTRACT FOR THE LONG BEACH BOULEVARD SPECIFIC PLAN FOR ADDITIONAL SERVICES tN THE AMOUNT NOT TO EXCEED $23,086 29 AND AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT" 10 11 12 AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE LYNWOOD MANAGEMENT BARGAIN~NG GROUP Comments The purpose of th~s item is to seek the C~ty Council's approval to amend the Memorandum of Understanding w~th the Lynwood Management Group Secbon V Salanes/VVages Recommendabon Staff recommends that the City Council adopt the attached resolution enbtled, RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LYNWOOD AND THE LYNWOOD MANAGEMENT BARGAINING GROUP ARTICLE V SALARIES/WAGES" SELECTION OF AN AUTOMATED DIGITAL MAILING MACHINE Comments The purpose of th~s ~tem ~s to seek the City Council's approval to execute an agreement with P~tney Bowes for the purchase of a new Automated D~g~tal Mailing Machine Recommendation Staff recommends that the C~ty Council approve the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PITNEY BOWES FOR THE PURCHASE OF A NEW AUTOMATED DIGITAL MAILING MACHINE" REQUEST FOR PROPOSALS FOR THE ROUTE STUDY OF THE LYNWOOD TROLLEY BUS SYSTEM Comments The exlsbng serwce contract w~th Lynwood Trolley Company for the Lynwood F~xed Route Trolley Bus System and the Blue L~ne Shuttle Bus will expire on December 31, 2006 Staff ~s recommending that a new contract be acquired through a Request-for- Proposals process (RFP) In order to imt~ate the RFP for th~s contract, a trolley route study is necessary Th~s study w~ll ~denbfy the most efficient routes and number of buses needed to prowde trolley services to Lynwood residents Recommendatton Staff recommends that the C~ty Councd adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO RELEASE A REQUEST FOR PROPOSALS FOR THE ROUTE STUDY FOR THE LYNWOOD TROLLEY BUS SYSTEM" 13 14 15 AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPROVE THE ISSUANCE OF DISBURSEMENTS NOT TO EXCEED $75,000 ~'URSUANT TO THE HOME PROGRAM GUIDELINES Comments The purpose of th~s ~tem ~s to grant the C~ty Manager the authonty to s~gn purchase orders for the Housing Rehab~htabon Program that exceed the $15,000 i~m~t Recommendabon Staff recommends that the C~ty Council adopt the attached resolution enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO APPROVE DISBURSEMENTS NOT TO EXCEED $75,000, PURSUANT TO THE HOME PROGRAM GUIDELINES" WEED ABATEMENT PROGRAM FOR FY 2006-07 Comments Secbons 39560-39587 of the Government Code allows lot a procedure to abate weeds and flammable matenal from properbes a~d then assess sa~d properbes for costs ~ncurred Recommendabon Staff requests that the C~ty Councd set a pubhc heanng for the purpose of hearing ob~ecbons to the abatement of weeds on properbes and adopt the attached resolubort enbtled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS INTENTION TO ABATE DRY AND DYING WEEDS ON CERTAIN PARCELS OF LAND IN THE CITY OF LYNWOOD FOR FISCAL YEAR 2006-2007" SECOND READING OF ORDINANCE -ZONE CHANGE NO 2006 01 Comments The C~ty Council introduced the attached ordinance for first reading by title only on June 20, 2006 Recommendabon Staff recommends that the City Council adopt the attached ordinance enbtled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING ZONE CHANGE NO 2006-01 CHANGING THE ZONING DESIGNATION ON PROPERTY LOCATED AT 3235-3241 FLOWER STREET FROM R-3 (MULTIPLE- FAMILY RESIDENTIAL) TO PRD (PLANNED RESIDENTIAL DEVELOPMENT)" 16 DISCUSSION ITEMS SECOND READING OF ORDINANCE - COMMISSIONERS ORDINANCE Comments The C¢t¥ Council at their regular meeting of June 20, 2006 read by htle only the ordinance enbtled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADDING SUBSECTIONS 2-12 2 THROUGH 2-12 6 TO THE LYNWOOD MUNICIPAL CODE ESTABLISHING UNIFORM POLICIES AND PROCEDURES FOR APPOINTMENT AND SERVICE ON CITY COMMISSIONS, BOARDS, AND COMMITTEES" Recommendahon Staff recommends that the C~ty Council adopt the ordinance for second reading and d~rect staff regarding appointments to commtss~ons 17 18 DISCUSSION ITEMS - CITY' COUNCIL REQUESTS CHANGES AND CLARIFICATION OF TRAINING, CONFERENCE AND MEETING POLICY AND FUNDING LIMITS CONCERNING ACTIVITIES THEREUNDER Comments The purpose of th~s item ts for the City Councd to prowde d~recbon regarding possible changes to the current travel pohcy and funding hm~ts Recommendation Staff recommends that the C~ty Councd evaluate the ~nformabon presented ~n the staff report and d~rect staff accordingly ANNUAL CITY COUNCIL MEETING RECESS Comments ]-he purpose of th~s ~tem ~s to seek C~ty Council d~rechon pursuant to the estabhshment of an annual recess of regular C~ty Council Meetings Recommendation Staff recommends that the C~ty Council review the options presented m th~s report and prowde staff w~th further d~rechon on th~s matter CITY COUNCIL ORAL AND WRITTEN COMMUNICATION CITY COUNCIL MEMBER REPORTING ON ~'~ETINGS ATTENDED (GOV. CODE SECTION 53232 3 (D)) LETICIA VASQUEZ, MAYOR REVEREND ALFREDDIE JOHNSON, JR, MAYOR PRO~TEM LOUIS BYRD, COUNCILMEMBER FERNANDO PEDROZA, COUNCILMEMBER MARIA T SANTILLAN, COUNCILMEMBER 19 A B C D CLOSED SESSION CLOSED SESSION ITEMS With respect to every ~tem of bus~ness to be d~scussed ~n closed session pursuant to Sect¢on 54957 PUBLIC EMPLOYEE APPOINTMENT 1 Assistant C~ty Manager - Finance Wtth tespect to every ~tem of business to be d~scussed ~n closed session pursuant lo Section 54956 9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to hbgatlon pursuant to subdlwslon (b) of Section 54956 9 S~x (6) Cases W~th respect to every ~tem of business to be discussed in closed session pursuant to Secbon 54956 8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properbes See listing of properties by Address and Assessor Parcel Numbers in Attachment "A" to this agenda City Negotiator City Council, City Manager, C~ty Attorney, Development Serwces D~rector and Unwersal F~eld Services, Inc Negotlabng See Ilsbng of propedles and property owners ("Seller" or "Seller's") m Attachment "A" to th~s agenda Under Negotiation Price and terms of payment - Seeking authority to make offer to Seller's for acqu~slbon of property and, where appropnate, value of immovable fixtures and equipment, provision of appropriate relocation benefits and compensation for potential loss of goodwill to parties legally entitled thereto With respect to every item of business to be discussed in closed session pursuant to Section 54956 9 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subdivision (a) of section 54956 9 ) 1 Name of Case Bulletin Displays v City of Lynwood Case No BC340572 W~th respect to every item of business to be discussed in closed session pursuant to Secbon 54957 6 CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator Sandra Rocha Employee Organization Lynwood Management Employee Assoclabon Lynwood Employees' Assoclabon ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON JULY 18, 2006 AT 500 P M IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLtS ROAD, CITY OF LYNWOOD, CALIFORNIA CITY COUNCIL AGENDA ITEM JULY 5, 2006 CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR, PURSUANT TO GOVERNMENT CODE SECTION 54956 8 Properties: See I~shng of properties by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda City Negotiators: C~ty Council, C~ty Manager, C~ty Attorney, Development Services D~rector and Umversal Field Services, Inc Negotiating Parties: See hsbng of properties and property owners ("Seller" or "Seller's") m Attachment "A" to th~s agenda Under Negotiations: Pnce and terms of payment - Seeking authonty to make offer to Seller's for acquisition of property and, where appropnate, value of ~mmovable fixtures and equipment, prows~on of appropnate relocabon benefits and compensation for potenbal loss of goodwill to part~es legally enbtled thereto APN 6189-019-060, 061 6189-019-003 6189-019-058, 059 6189-019-007, 008 6189-019-009, 010 6189-019-011 6189-019-012 6186-036-001 6186-036-029 6186-036-030 6186-036-006 6186-036-007 6186-036-008 ATTACHMENT "A" Conference with Real Property Negotiators Ham Park Replacement Project Commercial Properties City Council Meeting July 5, 2006 COMMERCIALJMIXED USE PROPERTIES Owner Site Address Tacos Mex~cos Inc 11800-11808 Atlanbc Avenue Bhagat, Narayan & Ranjan 11812 Atlantic Avenue Christ New Testament Bapbst Church of L A Ornelas, Raul & Isabel 11836 Atlantic Avenue Trust/Ornelas Family Ornelas, Raul & Isabel Trust/Ornelas Famdy Patel, Nav~n & Champa 12012 Atlanbc Avenue Nabuls~, Wahd/Mohanned 12022 Atlanbc Avenue Ch~n, Dawd & Jack~e & Chen, Becky Bhagat, V~nodbha~ Trust Ghagat, VInodgha Trust B~dlard, Wdl~am Trust J L Flores DDS Inc 11820-11832 Atlanbc Avenue 12000-12006 Atlanbc Avenue Balfard, Will,am & Kathenne12140 Atlanbc Avenue 12108 Atlanbc Avenue 12120 Atlantic Avenue 12130 Atl~znt~c Avenue 12134 Atlanbc Avenue 12100 Atlanbc Avenue ATTACHMENT "A" Page 2 6186-001-011 6186-001~007 6186-001-004, 005,006 6186-001~002 Alfaro, Froylan & Jorge Loera, John & Mary Vasquez, Leonel M~chalak, M~chael 12001 Atlanbc Avenue 12015 Atlantic Avenue 12017-12031 Atlanbc Avenue 12035 Atlantic Avenue 6189-019-900 6189-019~056, 057* 6189-019-013 6189-019-014 6189-019-015 6189-019-016 6189-019-017 6189-019-018 6189-019-019 6189-019-020 6189-019-021 6189-019-022 6189-019-025 6189-019-027 RESIDENTIAL/VACANT PROPERTIES Lynwood Redevelopment Agency Lynwood Redevelopment Agency Chalwn, Myron Z Trustee Chavez, Luc~a Casas, Jesus & Patnc~a Membreno, Juho & Juana Contreras, Ram~ro & L~vier Tostado, Ernesto & Adrian Mosqueda, Rogeho & Maria Gathn, S~gne Comta Trustee Cruz, Gudlerm~na Vasquez, Inez & Mana Cajero, Mana (Estate of) Agu~ar, Gaudenc~o & Amanhs NEC Atlantic Avenue & Josephine Street NWC Josephine Street & V~rgln~a Avenue 11801 V~rg~n~a Avenue 11807 V~rg~n~a Avenue 11815 V~rg~nla Avenue 11819 V~rglnla Avenue 11825 V~rg~n~a Avenue 11833 V~rg~n~a Avenue 11837 Virgm~a Avenue 11845 V~rgln~a Avenue 11851 V~rgin~a Avenue 11857 V~rg~n~a Avenue 11867 V~rgm~a Avenue 11869 V~rg~n~a Avenue ATTACHMENT "A" Page 3 6189-019-030 6189-036-028 6189-036-027 6189-036-026 6189-036-025 6189-036-024 6189-036-023 6186-001-024 Quezada, Salvador Nabuls~, Mohammed, et al Jones, Sarah Zavala, Pedro & Rebecca Alvarez, Teofllo & Noem~ Cullens, Charles & Joyce Prec~ado, Roberto & Imelda Chavez, Ascenclon & Marganta 5121 Lavlma Avenue 5124 Lawn~a Avenue 12111 VIrg~ma Avenue 12115 V~rg~ma Avenue 12121 V~rg~ma Avenue 12127 V~rg~n~a Avenue 12205 Wrg~ma Avenue 12011 Atlanbc Avenue AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY July 5, 2006 Honorable Mayor and Council Members N Ennque Martmez, City Manager Andrea L Hooper, City Clerk~ Albert Espmoza, Deputy City Clerk SUBJECT Lynwood C~ty Councd M~nutes Recommendation: Staff recommends that the C~ty Council adopt the following minutes · June 6, 2006 Background: N/A Fiscal Impact N/A Coordinated With N/A AGENDA rTEM LYNWOOD CITY COUNCIL REGULAR MEETING JUNE 6, 2006 The C~ty Councd of the C~ty of Lynwood met ~n a regular meeting In the Council Chambers, 11330 Bulhs Road on the above date at 5 10 p m Mayor Vasquez presiding Council Members Byrd, Johnson, Pedroza, Santdlan, and Vasquez answered the roll call Also present were CJty Manager Marhnez, CJty Attorney Beltran, and C~ty Clerk Hooper C~ty Treasurer Pygatt was absent C~ty Clerk Hooper announced that the Agenda had been duly posted ~n accordance w~th the Brown Act PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) Sal Alatorre spoke on item #25 - REVIEW OF RECALL ELECTION PROCESS AND PROCEEDINGS He does not agree w~th the Council h~nng attorneys to rewew the recall John Mitchell spoke on ~tem #17 -ASBESTOS SURVEY CONTRACT He commented he was h~red by the City to do asbestos tesbng Paulette Bradley spoke on item #24 - SCULPTURE FOR LYNWOOD SENIOR CENTER She spoke on the art ~n public places program Rod White spoke on item #25 - REVIEW OF RECALL ELECTION PROCESS AND PROCEEDINGS He commented he supports the Mayor PUBLIC ORAL COMMUNICATIONS Irene Garc~a commented she ~s against item 7 - 12 She beheves th~s ~s taxation L~berto Chavez commented he saved money for two years to budd two bedrooms and the recent adopbon of the ordinance requires h~m he has to budd a car garage He sa~d he was not not~hed and requested that in the future the City g~ve sufficient notice before they adopt an Ordinance Joe Serrano commented he ~s against the recall Sam Perdomo, Consohdated D~sposal Service, commented he Is mowng on to a new career He thanked Council for their support Lugs Manuel De La Cruz commented he ~s against raising taxes on water and trash Jack Kean commented on the need to open more parks ~n Lynwood Georgette McKinney commented she ~s against the recall Lorna Hawkins commented she ~s against the recall Jackle Esp~noza commented she ~s against the recall A~de Castro commented on ~tem #25 It Is d~sturb~ng to her that the Council ~s h~nng attorneys to ~nvesbgate the recall She also commented ~t ~s against to laws to use pubhc funds for personal reasons Syiwa Orbz commented that the people c~rculabng the pebbons are over the age of 18, registered voters, and Lynwood residents Alex Landeros commented on the warrant run He requested Council to go after the SELAC people to recover the funds spent on the project Joaqu~n Mes~nas commented he ~s against hlnng attorneys to ~nvesbgate the recall Sal Alatorre commented on the proposed budget He requested more money for C~ty parks He quesboned why the budget for the seven elected officials Is $1 M~lllon M~guel F~gueroa commented he ~s against hiring attorneys to invesbgate the recall Ramon Rodnguez commented that the City Manager ~s do~ng a great job and requested the Council to look at the positive th~ngs he done for the C~ty Lorene Reed commented that the recall can happen and should happen ~f there ~s a legitimate reasons and legal way to do Irene Garc~a commented that the City should budget for two sound blasters to do s~dewalks She also commented on the need for rent control Paulette Bradley thanked department heads for attending the Personnel Commission meeting Item #25 REVIEW OF RECALL ELECTION PROCESS AND PROCEEDINGS After d~scusslon, it was moved by Council Member Byrd, seconded by Mayor Pro Tern Johnson, to mvesbgate fully the recall election process and proceedings, turn over documents to proper authorities if necessary (district attorney, FBI), and authorized staff to negobate and the Mayor Pro Tern to execute a retainer agreement w~th 'Strategic Counsel' approved to form by the C~ty Attorney Staff ~s to negobate the hourly rate of $300 to $500 an hour and the number of hours will be caped at 100 hours C~ty Clerk Hooper raised a point of order to City Attorney Beltran as to whether Mayor Vasquez could vote on the ~tem even though ~t ~nvolved hmng an attorney to invesbgate a recall on her The City Attorney sa~d he would adwce the Council during closed sessloQ It was moved by Council Member Byrd, seconded by Council Member Pedroza, to go to closed session to hear the C~ty Attorney's adwce on whether the Mayor can vote on the ~tem ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA,, SANTILLAN, AND VASQUEZ NONE NONE NONE After the Councd returned from closed session the following was the roll call on the ma~n mobon above ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, AND VASQUEZ PEDROZA, SANTILLAN NONE NONE SECOND READING OF ORDINANCES Item #7 SECOND READING OF ORDINANCE- PERMITTING THE ESTABLISHMENT OF A COMPLEMENTARY STREET SWEEPING AND LIVABLE ENVIRONMENT FEE It was moved by Councd Member Santdlan, seconded by Councd Member Byrd, to adopt the Ordinance ORDINANCE NO. 1577 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD MAKING CERTAIN FINDINGS CONCERNING THE HEALTH AND WELFARE OF THE RESIDENTS OF THE CITY OF LYNWOOD, THE MAINTENANCE OFA CLEAN ENVIRONMENT FREE OF TRASH AND REFUSE DISCARDED IN PUBLIC PLACES, ENHANCING THE REFUSE COLLECTION SERVICES FOR SAID PUBLIC PLACES, AND APPROVING THE ESTABLISHMENT OF A COMPLEMENTARY STREET SWEEPING AND LIVABLE ENVIRONMENT SERVICE FEE FOR RESIDENTIAL AND COMMERCIAL REFUSE BY ADDING ASUBSECTION 9-1 30 TO THE LYNWOOD CITY CODE ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #8 SECOND READING OF ORDINANCE- REGULATION OF NEWS RACKS It was moved by Councd Member Byrd, seconded by Council Member Santdlan, to adopt the Ordinance ORDINANCE NO. 1578 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REPEALING SECTION 13-6 OF THE LYNWOOD MUNICIPAL CODE IN ITS ENTIRETY AND ADOPTING A NEW SECTION 13-6 ESTABLISHING REGULATIONS FOR NEWS RACKS ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #9 SECOND READING OF ORDINANCE REGARDING REGULATION OF PARCELS It was moved by Councd Member Byrd, seconded by Council Member Santdlan, to adopt the Ordinance ORDINANCE NO. 1579 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD REPEALING SECTION 24-4 IN ITS ENTIRETY AND ADDING A NEW SECTION 24-4 REGULATING MERGER OF PARCELS ROLL CALL AYES NOES ABSTAIN' ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #10 SECOND READING OF ORDINANCE - ISSUANCE OF CITATIONS BY BUSINESS LICENSE PERSONNEL It was moved by Council Member Santfllan, seconded by Councfl Member Byrd, to adopt the Ordinance ORDINANCE NO. 1580 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADDING SUBSECTION 1-6 1 TO THE LYNWOOD MUNICIPAL CODE GRANTING AUTHORITY TO BUSINESS LICENSE PERSONNEL WHO ARE PENAL CODE ("P C 832") CERTIFIED TO ISSUE INFRACTION AND MISDEMEANOR CITATIONS ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE PUBLIC HEARING Item #11 BILLBOARDS & OFF-SITE OUTDOOR ADVERTISING DISPLAYS It was moved by Councd Member Byrd, seconded by Council Member Pedroza, and camed to open the pubhc heanng Grant Taylor, D~rector of Development Services, ~ntroduced the Bdlboards & Off- S~te Outdoor Adverbsmg D~splays Mark Kutler thanked staff for drafting this ordinance It was moved by Council Member Sanbllan, seconded by Council Member Pedroza, and carned to close the pubhc heanng After d~scuss~on, ~t was moved by Councd Member Santdlan, seconded by Councd Member Pedroza, to waive the first reading and ~ntroduced the ordinance by btle ORDINANCE FIRST READING ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING ZONING ORDINANCE AMENDMENT NO 2006-03 ADDING SUBSECTION 25 70 095 TO THE LYNWOOD MUNICIPAL CODE REGULATING BILLBOARDS AND OFF-SITE OUTDOOR ADVERTISING DISPLAYS, by btle only ROLL CALL AYES NOES ABSTAIN ABSENT COUNClL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE City Clerk Hooper read the ordinance by btle Item #12 PUBLIC HEARING REGARDING PROPOSED RESOLUTION OF THE CITY COUNCIL OF THE CiTY OF LYNWOOD AMENDING THE CITY OF LYNWOOD'S FEE SCHEDULE TO ESTABLISH A COMPLEMENTARY STREET SWEEPING AND LIVABLE ENVIRONMENT SERVICE FEE FOR RESIDENTIAL AND COMMERCIAL REFUSE It was moved by Council Member Byrd, seconded by Council Member Pedroza, and carned to open the pubhc hearing Mananna Marysheva, Director of F~nance, introduced the Lynwood Fee Schedule Resoluhon It was moved by Council Member Pedroza, seconded by Council Member Sanbllan, and carried to close the pubhc hearing After d~scuss~on, ~t was moved by Council Member Byrd, seconded by Councd Member Santillan, to adopt the resolution RESOLUTION NO. 2006.101 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE CITY OF LYNWOOD'S FEE SCHEDULE TO ESTABLISH A COMPLEMENTARY STREET SWEEPING AND LIVABLE ENVIRONMENT SERVICES FEE FOR RESIDENTIAL AND COMMERCIAL REFUSE ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE CONSENT CALENDAR All matters hsted under the Consent Calendar w~ll be acted upon by one motion affirming the action recommended on the agenda There wdl be no separate discussion on these ~tems prior to voting unless members of the Council or staff request specific ~tems to be removed from the Consent Calendar for separate action Councd Member Pedroza pulled ~tem #19 -AUTHORIZING THE FILLING OF THE ASSISTANT CITY MANAGER-FINANCE BY AN OPEN EXAMINATION PROCESS AND ENTERING INTO A CONTRACT WITH CPS EXECUTIVE SEARCH TO CONDUCT THE RECRUITMENT It was moved by Councd Member Pedroza, seconded by Councd Member Sanbllan, to approve the m~nutes, adopt the resolutions, and receive & file staff reports Item #13 MINUTES OF PREVIOUS MEETINGS · Regular Meeting - May 2, 2006 · Regular Meebng- May 16, 2006 Item #14 APPROVAL OF THE WARRANT REGISTER RESOLUTION NO. 2006.'102 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE Item RESOLUTION ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS), FOR EMERGENCY SERVICES RESOLUTION NO. 2006.103 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, RECOGNIZING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AND ADOPTING THE NIMS PRINCIPLES AND POLICIES INTO THE EMERGENCY MANAGEMENT SYSTEM OF THE CITY OF LYNWOOD Item #16 CROSSING GUARD PROGRAM REPORT OF CURRENT ISSUES RESOLUTION NO. 2006.104 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO SEND OUT REQUEST FOR PROPOSALS FOR A SAFE ROUTE TO SCHOOL STUDY AND APPROPRIATE $30,000 FROM THE TRANSPORTATION ACCOUNT TO FUND THE STUDY Item #17 AUTHORIZATION FOR AMENDMENT TO THE ASBESTOS SURVEY CONTRACT WITH CONTRAST ENVIRONMENTAL SERVICES TO SURVEY AND IDENTIFY THE ASBESTOS CONTAMINATED AREAS IN ALL THE RESIDENTIAL AND COMMERCIAL BUILDINGS IN THE HAM PARK REPLACEMENT PROJECT AREA RESOLUTION NO. 2006.105 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE ASBESTOS SURVEY CONTRACT WITH CONTRAST ENVIRONMENTAL SERVICES IN AN AMOUNT NOT TO EXCEED $10,800 FOR SURVEY OF ADDITIONAL BUILDINGS AND OCCUPIED GARAGES AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT Item #18 REQUEST FOR SPECIAL PERMIT MED-PRO FAMILY CLINIC- HEALTH FAIR Approved this request w~th the following conditions 1 The apphcant agrees to comply with the C~ty of Lynwood permit requirements 2 The apphcant agrees to meet applicable requirements ~mposed by the Sheriff's Department, F~re Department, and Pubhc Works Department 3 The apphcant agrees to comply w~th the no~se levels prescnbed ~n the Lynwood Mumc~pa~ Code Item #20 REQUEST TO APPROPRIATE PROPOSITION "A" TRANSPORTATION FUNDS FOR DIAL ATAXI SERVICES RESOLUTION NO. 2006.106 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE APPROPRIATION OF SIXTY THOUSAND DOLLARS FROM THE PROPOSITION "A" UNAPPROPRIATED FUND BALANCE TO THE ON-DEMAND DIAL A TAXI SERVICE ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #19 AUTHORIZING THE FILLING OFTHE ASSISTANT CITY MANAGER- FINANCE BY AN OPEN EXAMINATION PROCESS AND ENTERING INTO A CONTRACT WITH CPS EXECUTIVE SEARCH TO CONDUCT THE RECRUITMENT Council Member Pedroza pulled th~s item for d~scuss~on Sandra Rocha, D~rector of Human Resources, ~ntroduced th~s ~tem regarding open exam~nabon for the pos~bon of Assistant C~ty Manager/Finance After discussion, ~t was moved by Mayor Vasquez, seconded by Councd Member Santdlan, to approve the resolubon ROLL CALL AYES NOES ABSTAIN ABSENT COUNCILMEMBERSSANTILLAN, AND VASQUEZ BYRD, PEDROZA JOHNSON NONE The mobon failed The mayor announced that th~s item would be discussed in closed session DISCUSSION ITEMS Item #21 SECOND READING OF ORDINANCE- EXEMPTING PERFORMERS AND CONTRACT CLASSINSTRUCTORS FROM BUSINESS LICENSE FEES It was moved by Council Member Sanbllan, seconded by Council Member Byrd, to adopt the Ordinance Direchon was given to staff to begtn implemenhng the ordinance ~mmed~ately ORDINANCE NO. 1581 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING CERTAIN PROVISIONS OF SUBSECTION 4-6 5 AND 4-7 9 OF THE LYNWOOD MUNICIPAL CODE FOR THE PURPOSES OF PROVIDING EXEMPTIONS FROM THE PAYMENT OF BUSINESS LICENSE FEES FOR CERTAIN ENTERTAINERS / PERFORMERS AND RECREATION INSTRUCTORS ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #22 GREEN BUILDING APPROACH FOR DEVELOPERS Grant Taylor, Director of Development Services, introduced the green building approach for developers After discussion, ~t was moved by Councd Member Pedroza, seconded by Council Member Byrd, to receive & file the report regarding green build,n9 approach for developers ROLL CALL AYES NOES COUNCILMEMBERSBYRD, JOHNSON, PEDROZA, VASQUEZ NONE SANTILLAN, AND ABSTAIN NONE ABSENT NONE DISCUSSION ITEMS - CITY COUNCIL REQUESTS Item #23 S 2611 - COMPREHENSIVE IMMIGRATION REFORM ACT OF 2006 Autra Adams, Assistant to the City Manager, introduced S 2611 - Comprehensive Imm~grabon Reform Act of 2006 It was moved by Councd Member Santdlan, seconded by Council Member Pedroza, to adopt the resolubon RESOLUTION NO. 2006.107 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS SUPPORT FOR S 2611, COMPREHENSIVE IMMIGRATION REFORM ACT OF 2006 ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERSBYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #24 SCULPTURE FOR LYNWOOD SENIOR CENTER Autra Adams, Assistant to the City Manager, introduced the sculpture for the Lynwood Senior Center After discussion, ~t was moved by Council Member Pedroza, seconded by Council Member Sanbllan, to send th~s ~tem to the senior adwsory committee and to direct staff to release a Request for Proposal for the design and ~nstaIlabon for the sculpture or a similar p~ece of art ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE Item #26 COMMITTEE TO SAVE COMPTON COLLEGE REQUEST FOR TRAVEL FUNDS It was moved by Council Member Byrd, seconded by Mayor Pro Tern Johnson, to approve travel funds of $2,000 for the Committee to Save Compton Commumty College D~stnct The Western Assoc~abon of Schools and Colleges (VVASC) ~s having a heanng on June 14-16, 2006, ROLL CALL AYES NOES ABSTAIN ABSENT COUNCIL MEMBERS BYRD, JOHNSON, PEDROZA, SANTILLAN, AND VASQUEZ NONE NONE NONE CLOSED SESSION Item #27 W~th respect to every ~tem of business to be d~scussed in closed session pursuant to Secbon 54956 8 A B C CONFERENCE WITH REAL PROPERTY NEGOTIATORS Properties See llsbng of properhes by Address and Assessor Parcel Numbers ~n Attachment "A" to th~s agenda C~ty Negobator C~ty Councd, C~ty Manager, C~ty Attorney, Development Services D~rector and Umversal F~eld Services, Inc Negobabng See hsbng of properbes and property owners ("Seller" or "Seller's") ~n Attachment "A" to th~s agenda Under Negobabon Pnce and terms of payment - Seeking authonty to make offer to Seller's for acqu~s~bon of property and, where appropnate, value of ~mmovable fixtures and equipment, provision of appropnate relocation benefits and compensabon for potenbal loss of goodwdl to parbes legally enhtled thereto W~th respect to every ~tem of bus~ness to be d~scussed ~n closed session pursuant to Secbon 54956 9 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION S~gnlflcant exposure to Ilbgat~on pursuant to subd~ws~on (b) of Section 54956 9 Three (3) Cases With respect to every item of business to be discussed in closed session pursuant to Secbon 54956 9 D E F CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subdivision (a) of section 54956 9 ) I Name of Case Jose Pena v City of Lynwood Case No 0501187 W~th respect to every ~tem of bus~ness to be d~scussed ~n closed session pursuant to Secbon 54957 PUBLIC EMPLOYEE PERFORMANCE EVALUATION T~tle' C~ty Manager With respect to every ~tem of bus~ness to be discussed ~n closed session pursuant to Section 54957 6 CONFERENCE WITH LABOR NEGOTIATOR Agency Negobator Employee Organization Sandra Rocha Lynwood Employees' Association W~th respect to every item of business to be discussed ~n closed session pursuant to Secbon 54956 95 LIABILITY CLAIMS 1 Claimant Agency cla~med against 2 Claimant Agency claimed against Jose Gonzalez City of Lynwood Mart~na Contreras City of Lynwood It was moved by Council Member Santillan, seconded by Mayor Pro Tem Johnson, and carried to recess to Closed Session at 12:05 a.m. Council reconvened at 1:06 a.m. City Attorney Beltran stated that Council met on the aforementioned matters and with respect to the following: A CONFERENCE WITH REAL PROPERTY NEGOTIATORS B C D E Properbes See hst~ng of properbes by Address and As~ es~.-,c, Parcel Numbers in Attachment "A" to th~s C~ty Negobator C~ty Councd, C~ty Manager, C~ty Attorney, Development Services D~rector and Umversal Services, Inc Negobabng See Iisbng of properbes and property owners or "Se~ler's") in Attachment "A" to this agenda Under Negobabon Price and terms of payment - Seeking author¢~ make offer to Seller's for acqu~s~bon of propei1¥ where appropnate, value of ~mmovable fixtures equ~prnent, prows~on of appropnate relocation benefits and compensabon for potenbal loss of goodwdl to part~es legally enbtled thereto No action was taken CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED Ll'f lC ',,"i iON S~gmflcant exposure to ht~gat~on pursuant to subdivision (b) of $e,c:~¢;,~ 54956 9 Three (1) Cases No action was taken CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (subdivision (a) of secbon 54956 9 ) 1 Name of Case Jose Penav C~tyof Lynwood Case No 0501187 The Councd reached consensus (5-0) and prowded further mstruct~o~.~ ~¢~ staff regarding the possible d~spos~bon of the matter PUBLIC EMPLOYEE PERFORMANCE EVALUATION T~tle C~ty Manager Th,s item was not d~scussed CONFERENCE WITHLABOR NEGOTIATOR Agency Negotiator Sandra Rocha Employee Orgamzabon Th~s ~tem was not d~scussed LIABILITY CLAIMS 1 Claimant Agency cla~med against Lynwood Employees' Assoc~ahon Jose Gonzalez C~ty of Lynwood The Councd reached consensus (5-0) and provided fudher ~nstrucbons to staff regarding the possible d~spos~bon of the matter 2 Claimant Marbna Contreras Agency cla~med against C~ty of Lynwood The Councd reached consensus (5-0) and prowded further mstrucbons to staff regarding the possible d~spos~t~on of the matter ADJOURNMENT Hawng no further d~scuss~on, ~twas moved by Councd Member Byrd, seconded by Council Member Santdlan, and carried to adjourn the regular Lynwood C~ty Councd meeting at 1 10 a m Lebcla Vasquez, Mayor Andrea L Hooper, City Clerk DATE TO APPROVED BY PREPARED BY AGENDA STAFF REPORT July 5, 2006 Honorable Mayor & C,ty Counc,I Me/~)be~/~'~ N Enr,que Mart,nez. C,ty Manager/¢'/~'~../(_ Mananna Marysheva, Assistant C~ty Manager-FmanccA.~' Tamu Ledbetter, Accounting Techmc~an SUBJECT Approval of the Warrant Registers Recommendabon: Staff respectfully recommends that the Lynwood warrant registers for F Y 2005-06 and F Y 2006-07 C~ty Council approve the ..................... Attached Warrant Registers dated July 5, 2006 ........................ AGENDA ITEM 0 'I Z 0 DATE TO: APPROVED BY: PREPARED BY: July 5, 2006 Honorable Mayor and C~ty Council IV~,.~. N Ennque Marbnez, C~ty Manager~,//~',''~ (~T- Grant Taylor, D~rector of Developr6ent Services Subject: Long Beach Boulevard Specific Plan Budget Amendment Request Recommendation: Staff recommends that the C~ty Council adopt the attached Resolution enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AMENDMENT TO THE CONTRACT FOR THE LONG BEACH BOULEVARD SPECIFIC PLAN FOR ADDITIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $23,086 29 AND AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT" Background: On August 16, 2005 the C~ty Council awarded a consultant contract to draft a Specific Plan for Long Beach Boulevard to ~nclude architectural and landscape design guidehnes, development standards and off-sJte improvements The contract totals $133,604 50 to be performed by three (3) consulting firms to include · LSA Associates (project manager) · DanleIJan AssocCates (planning) · IMA Design (architecture) The Specific Plan runs from Tweedy Boulevard to Orchard Avenue approximately 2 3 miles and consists of four wllages identified in the attached plan Discussion & Analysis: Staff and the consultants have been diligently pursuing complebon of the Specific Plan to include a Joint C~ty Councff and Planning Commission meeting on September 6, 2005 and a Town Hall Meeting on February 27, 2006 In addition, a Draft Specific Plan was presented to the Planning Commission on June 13, 2006 w~th the proposed rews~ons Upon hmng a permanent Director of Redevelopment, staff edited the Specific Plan by modifying the following elements 1) 2) 3) 4) Downtown Vdlage I and Bus~ness Village shall have Spanish Colonml architecture, Downtown Village Il and the Transit Village shall have Itallanate Architecture, The Monterey and Art Deco architectures shall be removed, Palm trees shall be ~nstalled m the street median and shade trees along s~dewalk areas, AGEND/ ITEM 5) 6) 7) 8) 9) 10) 11) 12) 13) 14) 15) 16) S~dewalks shall be 18 feet w~de to encourage outdoor d~nmg and pedestrian acbwty, Utd~ze an arched entrance sign rather than a tall pylon s~gn on City entrances; Uhhze smaller monument or pylon s~gns on collector streets, Two-lane traffic each d~rect~on of Long Beach Boulevard, Include bus stop k~osks, Include Include Include Include Include Include Include water features, decorative road signs, commumty events 0 e farmers market, music festival, etc ), a police sub-station, a museum; Art in Pubhc Places, a town square The aboveqdentff~ed details exceed the original scope of work requmng the budget augment request Fiscal Impact: The original contract ~s $133,604 50. The amendment to the contract w~ll prowde an add,t~onal $23,086 29 for the work added to the ongmal scope of services for a total new contract amount of $156,690 79 The funding for th~s contract amendment is included ~n the Redevelopment Department FY 06/07 adopted budget m Account # 12-5032 Coordinated with: Development Services Department Redevelopment Department Pubhc Works Department C~ty Managers Office C~ty Attorneys Office Finance Department Attachment. Resolution Letter from LSA Associates dated June 16, 2006 Specific Plan Map with edits Specific Plan Hap D~stncts and Statistics RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AMENDMENT TO THE CONTRACT FOR THE LONG BEACH BOULEVARD SPECIFIC PLAN FOR ADDITIONAL SERVICES IN AN AMOUNT NOT TO EXCEED $23,086.29 AND AUTHORIZE THE MAYOR TO EXECUTE THE AMENDED CONTRACT WHEREAS, the C~ty of Lynwood desires to create an architectural theme, design gmdehnes and development standards to guide current and future projects on Long Beach Boulevard, and WHEREAS, a Specific Plan for Long Beach Boulevard would prowde aesthebcally attracbve and superb design for development projects, and WHEREAS, a Specific Plan would enhance the Long Beach Boulevard corndor, increase property values, and attract businesses, and WHEREAS, on August 16, 2006 the Lynwood C~ty Councd awarded a consultant contract to LSA Associates for $133,604 50 to draft a Specific Plan for Long Beach Boulevard, and WHEREAS, staff and the consultant have been dd~gently pursuing completion of the Specific Plans for Long Beach Boulevard, and WHEREAS, on September 6, 2005 a joint meebng was conducted w~th the C~ty Councd and the Planning Commission to rewew the Specific Plan concept, and WHEREAS, on February 27, 2006 a Town Hall meeting was conducted to present the Specific Plan to the general pubhc and the stakeholders on Long Beach Boulevard, and WHEREAS, staff has edited and proposed amendments to the Specific Plan that exceed the original scope of work, and WHEREAS, on June 13, 2006 the Lynwood Planmng Commission rewewed a Draft Long Beach Boulevard Specific Plan and concurred w~th recommended amendments NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AS FOLLOWS Section 1 The C~ty Councd of the C~ty of Lynwood authorizes the Mayor to execute an amendment to the contract between the C~ty of Lynwood and the consulting firm of LSA Associates to edit and amend the Specific Plan for Long Beach Boulevard Section 2 The C~ty Council of the C~ty of Lynwood authorizes additional funding in the amount of $23,086 29 for a total contract amount not to exceed $156,690 79 The funding shall come from the Redevelopment Department Account # 12-5032 ~ts adoption Section 3 This Resolution shall become effective immed~ately upon PASSED, APPROVED, and ADOPTED this 5th day of July, 2006, ATTEST LETICIA VASQUEZ, Mayor City of Lynwood ANDREA HOOPER, C~ty Clerk C~ty of Lynwood N ENRIQUE MARTINEZ, C~ty Manager C~ty of Lynwood APPROVED AS TO CONTENT APPROVED ASTO FORM GRANT TAYLOR, Director Development Sermces Department J ARNOLDO BELTRAN, City Attorney C~ty of Lynwood STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) I, the undersigned, C~ty Clerk for the C~ty of Lynwood, do hereby cerhfy that the foregoing Resolubon was passed and adopted by the C~ty Council of the C~ty of Lynwood at a regular meeting held on the day of _, 2006 AYES NOES ABSENT ABSTAIN C~ty Clerk, City of Lynwood STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) )ss ) I, the undersigned, Cfty Clerk of the City of Lynwood, and Clerk of the C~ty Council of sa~d Ctty, do hereby certify that the above and foregoing ~s a full, true and correct copy of Resolubon No on file in my office and that said resoluhon was adopted on the date and by the vote thereto stated Dated this day of ,2006 City Clerk, City of Lynwood June 16, 2006 Mr Grant Taylor, D~rector of Development Servtces C~ty of Lynwood 1330 Bulhs Road Lynwood, Cahforma 90262 Subject Request for a Budget Augment for the professional services related to Long Beach Boulevard Specific Plan (LSA ProJect No. LYW530) Dear Grant LSA Associates. Inc (LSA) is subrmtting this budget augment request for the work related to the preparation of Long Beach Boulevard Specific Plan LSA's original contract called for the preparation of the entire document at a cost of $133,604.50, including the costs for amhitectural and landscape consulUng services. LSA ~s always cormmtted to prepare all components as they relate to land use, architectural design gmdehnes, and landscape plans in a collaborauve effort We have asked the City for relevant informatmn and participated in internal team meetings and public meetings The results from these meetings indicated that we were to incorporate mom details m the plan than anticipated m the original scope of work As d~scussed m early May 2006. we have undertaken some of the efforts in anticipation of completing the document Currently, the amount to b~ll totals $153,190.79. Current expenditures m excess of the original contract amount of $133.605 40 total $19,586 29 We will be also adding and making changes to the docmnent as discussed ~n our last meeting and we expect that effort to total $3,500 Combined. the addmonal budget to complete the Specffic Plan totals $ 23,086 29 We look forward to completing work on th~s project If you have any questions concerning this augment request, please give me a call at (951) 781-9310 S~ncerely, LSA ASSOCIATES, INC. Semor Planner THE ABOVE-STATED TERMS ARE HERIqRy ACCEIYI'ED AND AUTHORIZED CONSULTANT CLIENT LSA Assocmtes, Inc Lynn Calvert-Hayes, AICP Pnnt Name Authorized Signat ~e Pnnt Name Title Date Pnnc~pal June 16, 2006 CENTURY )~VNTOWN qLLAGE I ABBOT ROAD ISA REVIT1LIZATION BOUNDAI~¥ MAIN S I RELTS CITY OF LYNWOOD LONG BEACH BOULEVARD SPECIFIC PLAN Dozontown Vdlage 1 · 27 acres Support existing businesses · No change in density or development standards Downtown Vdla e ll Proposed Land Use S*ngle Family Mult[-Fam [ly 5% L[v~/Work ~ Commercial 6% 15% Retad/Commerc[al 12% 59% School 3% Transit Vtllage M~xed Use Beneftts · Transit friendly Economics - more foot traffic for busmesse% better jobs/housing balance · Environmental - less traffic congestion, better air quality, more public spaces · Social - variety of housing and lobs Feb 2006 AGENDA STAFF REPORT DATE TO. APPROVED BY PREPARED BY July 5, 2006 Honorable Mayor & C,ty Counc,I Me~J/,~ e~ N Ennque Mart~nez, City Manage~//,/C Mananna Marysheva, Assistant C~ty Manager - Financ Sandra Rocha, D~rector of Human Resources, ~ SUBJECT AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE LYNWOOD MANAGEMENT BARGAINING GROUP Recommendation: Staff recommends that the C~ty Council adopt the attached resolubon enbtled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LYNWOOD AND THE LYNWOOD MANAGEMENT BARGAINING GROUP ARTICLE V. SALARIES/VVAGES" Background: On October 5, 2005, the C~ty Councd approved a two-year Memorandum of Understanding (MOU) between the C~ty of Lynwood and the Lynwood Management Barga~nLng Group Article V Secbon 1 - SalanesNVages of the MOU states "The C~ty wdl consider, but ~s not obhgated to prowde, another cost of Iw~ng salary increase effecbve July 1, 2006 The obhgahon of the C~ty to provide an add~bonal salary increase effectwe July 1, 2006, shall be at the sole d~screbon of the Qty, and w~ll depend on the Qty's finances and the performance of the Group's members. The C~ty and the Group w~ll reconvene on this matter ~n May, 2006" On June 6, 2006, the Management Association requested a 3% salary increase for the management employees covered by the MOU On June 19, 2006, the Chief Negobator d~scussed the Association's request ~n closed session w~th the C~ty Councd and received approval Discussion & Analysis: Staff recommends amending the MOU, Arbcle V Secbon 1 - SalanesANages as follows "Sechon I Effecbve July 1, 2006, all employees covered by th~s bargaining unit shall receive a 3% across the board ~ncrease to the base salary as a cost of. liwng increase" AGENDA ITEM l0 Mutual agreement between the respective parbes has been reached It is in the best ~nterest of the C~ty to approve the agreement. In addition, confldenbal and excluded employees have historically received the same increase as the Management Group The at-wdl employees who work under a contract with the City have a prows~on m their contract that provides the following "In addition, employee shall receive any Cost of L~wng Adjustment awarded to the Management Bargaining Group through City Council resolution". Therefore, confidential and excluded employees and all at-wdl employees w~ll also receive a 3% Cost of L~ving Increase Fiscal Impact: The estimated annual fiscal impact for the Management Group for salary and benefits ~s approximately $158,622 and for confidential and excluded employees and at-wdl employees ~s approximately $56,917 for a total cost of $215,538. The cost of the increase has been appropnated ~n the F~scal Year 2006-07 budget Coordinated With: Finance and Adm~nlstrabve Department C~ty Manager's Office C~ty Attorney's Office 2 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LYNWOOD AND THE LYNWOOD MANAGEMENT BARGAINING GROUP ARTICLE V. SALARIES/WAGES WHEREAS, the 2005-2007 Memorandum of Understanding "MOU" between the Qty of Lynwood and the Lynwood Management Group provided for a salary re-opener to be negobated by the C~ty and the Group in May, 2006; and WHEREAS, collective bargaining was conducted in good faith between the C~ty and designated representabves of the Group m accordance w~th the prows~ons of the Meyers-Md~as-Brown Act, and WHEREAS, mutual agreement between the two parties has been reached, and WHEREAS, the C~ty has historically g~ven confldenbal excluded employees the same Cost of L~wng increase as the Management Group In addition, at-wdl employees have a provision in their contracts to receive the same Cost of L~wng increased as the Management Group NOW, THEREFORE the C~ty Councd of the City of Lynwood does hereby find, determine, order and resolve as follows Section 1. That Article V. 'Secbon 1 - SalanesANages of the Lynwood Management Bargammg Group MOU ~s hereby amended as follows Section 1 Effecbve July 1, 2006, all employees covered by th~s barga~mng umt shall receive a 3% across the board increase to the base salary as a cost of hvlng increase Section 2. That confidential excluded and at-wdl employees shall receive a 3% Cost of Living Increase Section 3 That the City Manager is authorized to amend any current pohc~es and procedures as necessary to reflect the provisions of th~s resoluhon Section 4. That the Qty Manager or h~s designee ~s designated to carry out any transacbons that may be necessary as so ordered by th~s resolution Section 5. Th~s resolution shall become effecbve immed~ately upon its adoption PASSED, APPROVED and ADOPTED th~s 5th day of July, 2006 LETICIA VASQUEZ, MAYOR ATTEST ANDREA HOOPER, CITY CLERK APPROVed AS TO FORM APPROVED AS TO CONTENT: CITY ATTORNEY N ENRIQUE MARTINEZ, CITY MANAGER SANDRA ROCHA, DIRECTOR OF HUMAN RESOURCES STATE OF CALIFORNIA } } SS COUNTY OF LOS ANGELES I, the undersigned, City Clerk of the C~ty of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the C~ty Council of the City of Lynwood at a regular meetm9 held on the day of ,2006 AYES NOES ABSENT ABSTAIN ANDREA L HOOPER, CITY CLERK STATE OF CALIFORNIA } } ss. COUNTY OF LOS ANGELES I, the undersigned, C~ty Clerk of the C~ty of Lynwood, do hereby certify that the above and foregoing ~s a fuel, true and correct copy of Resolution No on file ~n my office and that sa~d Resolution was adopted on the date and by the vote there~n stated Dated th~s day of 2006 ANDREA L. HOOPER, CITY CLERK DATE TO. APPROVED BY PREPARED BY. SUBJECT: AGENDA STAFF REPORT July 5, 2006 Honorable Mayor & C~ty Councd Me~b~c~v~ ._. N. Enr, que Mart,nez, C,ty Manage////,// Mananna Marysheva, Assistant City Manager/Financ~ Sandra Rocha, D~rector of Human Resource.~/01 Selection of an Automated Digital Mailing Machine Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PITNEY BOWES FOR THE PURCHASE AND MAINTENANCE/METER RENTAL OF A NEW AUTOMATED DIGITAL MAILING MACHINE" Background: Several years ago, the Umted States Postal Service ~n cooperabon w~th all authonzed postage meter manufacturers began a mulb-phased plan to proacbvely manage replacement of metering technology to protect against revenue loss and encourage mnovabve, cost-effecbve solufions for customers The meter migration plan was aimed at trans~bon~ng the ~nstalled base of meters from specific technology demonstrated to be suscepbble to revenue fraud to technology offering enhanced secunty. The migration plan also targeted metenng technology that imposes operations costs that may be avoided w~th newer alternative technology. The plan consisted of four (4) phases. The first phase accomplished the rehrement of all mechanical meters and Phase II required the retirement of all manual reset meters Phases Ill/IV are currently underway and are a~med to retire meters that use letterpress technology to a digital pnntmg technology. Digital technology provides valuable comprehensive marling solutions for customers and necessary counterfeit protecbon against revenue loss of the Postal Service In add~bon, specific retirement dates associated w~th the phases have been estabhshed m order to minimize ~mpact to customers and ensure the avadabd~ty of effective replacement technology The deadhne for use of Phase III postage meters is December 31, 2006 After that date, the current reading machine wdl no longer be authonzed by the Postal Service for use as a madlng-ewdenc~ng dewce. AGENDA ITEM II Award of Contract for an Automated Digital Ma~hng Machine July 5, 2006 Page 2 On Apnl 18, 2006, the C~ty Councd approved the release of a Request for Proposals (RFP) for an Automated D~g~tal Ma~hng Machine to ensure that the C~ty was receiving cost-effecbve, competent service from postal vendors on terms advantageous to the C~ty, and to comply with the provisions of the C~ty's Purchasing Ordinance (Section 6-3 of the Lynwood Municipal Code) Discussion & Analysis: Staff advertised the RFP m accordance w~th the C~ty's Purohas~ng Ordinance. Proposals were received from two (2) firms. The Human Resources staff evaluated the two (2) proposals. In add~bon to cost, the proposals were evaluated based on firm quahflcat~ons, experience, service, response time, technical expertise, bmeframe, and pnor experience The table below summanzes the proposed cost and opbons DMS00 $7,444 00 $2,220.00 $614.00 . Neopost I J-80 $8,976 26 $1,802.00 $356.61' '1st year: $206 45; 2nd year thru 5th year = $356.51 Upgrading the current madmg machine to a DM800 D~g~tal Mad Processor wdl met the requirements of the Un,ted States Postal Services The purchase pnce of the DMS00 ~s $7,444. It weights, seals, meters and stacks at hghtnmg speeds and sorts by s~ze and shape The DMS00 ~s a full automated machine w~th an mterhnk subscription w~th the Un,ted Postal Services to keep track of cerbfied mad and prowdes conflrmahon upon dehvery Th~s new system wdl prowde the C~ty w~th more efficient and accurate mading services In add~bon, the included, automated accounting system keeps tracks, stores and reports every p~ece of outgoing mad for up to 100 accounts and allows the C~ty to include custom,zed personal messages on envelopes Based on all ~nformabon provided through the wntten proposals and demonstration, staff has determined that P~tney Bowes would prowde the best equipment and services, in add~bon, P~tney Bowes' Off,ce is locally s~tuated in Torrance, Cahforn~a and has been providing service to the C~ty of Lynwood since 1988. Staff recommends that a five (5) year contract be awarded to Pitney Bowes for the purchase and maintenance/meter rental agreement of a DM800 D~g~tal Mall Processor. The cost to purchase the DM800 and the maintenance/meter agreement for five (5) years will be $19,720 Award of Contract for an Automated D~g~tal Ma~l~ng Machine July 5, 2006 Page 3 Fiscal Impact: The total cost for the flint year ($9,664) ~s budgeted ~n the Human Resources Department's Fiscal Year 2006-07 Budget Maintenance/meter rental fees for the additional four (4) years will be includedln future budgets Coordinated With' City Manager's Office F~nance Department C~ty Attorney's Office RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH PITNEY BOWES FOR THE PURCHASE AND MAINTENANCE/METER RENTAL OF A NEW AUTOMATED DIGITAL MAILING MACHINE WHEREAS, the City has been informed by the United State Postal Service that mechanical meters wdl be obsolete as of December 31, 2005; and WHEREAS, the C~ty has determined the needs of the C~ty are best met by the purchasing of the P~tney Bowes DMS00, and WHEREAS, ~t ~s financially sound to purchase the DMS00 and enter into a five (5) year maintenance/meter rental agreement. NOW, THEREFORE, the City Council of the City of Lynwood does hereby find, determine, order and resolve as follows. Section I That the Mayor is authorized to s~gn an agreement w~th Pitney Bowes to purchase a D~g~tal Mad Processor, DM800 and enter into a five (5) year maintenance and meter rental agreement for a total amount of $19,720 Section 2. Th~s resolubon shall take effect ~mmed~ately upon ~ts adoption. PASSED, APPROVED AND ADOPTED THIS .__ DAY OF 2006 AFI-EST LETICA VASQUEZ, Mayor ANDREA L HOOPER, City Clerk APPROVED AS TO FORM APPROVED AS TO CONTENT: J ARNOLDO BELTRAN, CITY A'I-I-ORNEY N ENRIQUE MARTINEZ, CITY MANAGER SANDRA ROCHA, DIR OF HUMAN RESOURCES STATE OF CALIFORNIA } } ss COUNTY OF LOS ANGELES } I, the undersigned, C~ty Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the C~ty Councd of the C~ty of Lynwood at a regular meeting held on the day of ,2006 AYES NOES ABSENT: ABSTAIN: STATE OF CALIFORNIA COUNTY OF LOS ANGELES } } ss } I, the undersigned, City Clerk of the C~ty of Lynwood, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No on file In my off~ce and that sa~d Resolution was adopted on the date and by the vote there~n stated Dated th~s day of 2006 ANDREA L HOOPER, CITY CLERK DATE TO APPROVED BY PREPARED BY SUBJECT AGENDA STAFF REPORT July 5, 2006 The Honorable Mayor and Members of thee C~ty Council N Enrlque M artlnez, City Manage ,~-/'~-//~ G. Daniel Oje~da, P E, D~rector of Public Works/C~ty Engineer ~.~. Request for Proposals for the Route Study of The Lynwood Trolley Bus System Recommendation: Staff recommends that the C~ty Council adopt the attached resolubon enbtled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHQRIZING STAFF TQ RELEASE A REQUEST FOR PROPOSALS FQR THE ROUTE STUDY FOR THE LYNWOOD TROLLEY BUS SYSTEM" Background: The Lynwood Trolley Bus System provides local pubhc transportabon services to Lynwood residents w~th the operation of three fixed route trolleys and one Blue L~ne trolley These trolleys afford Lynwood residents the necessary hnkage to various local shopping and medical fac~hbes, schools, and transit facd~bes such as the Lynwood Transit Center and the Blue L~ne Stabon In Wdm~ngton These services are prowded through a contract with the Lynwood Trolley Company and are funded w~th the Propos~bon "A" and Proposition "C" funds The ex,sting service contract w~ll expire on December 31, 2006 In the next few weeks staff wdl be recommending that a new contract for the trolley services be acquired through a Request-for- Proposals process (RFP) This RFP process will take place subsequent to the contemplated route study and w~ll ~ncorporate any changes to the current service routes Discussion & Analysis: Except for some m~nor modlflcabons over the years, the ex~st~ng trolley routes have been ~n place s~nce the ~ncept~on of the service contract ~n 1986 Over the years, many housing and commercial developments have taken place ~n the C~ty H \WORDFILE\PUBWORKS\COUNCIL\Cou06055busroute doc AGENDA" rrEM in add~hon, a total of four new schools were constructed ~n the C~ty since 2004 These act~wt~es undoubtedly have altered the local transportabon needs of Lynwood residents In order to m~bate the RFP for th~s contract, st~ff has determined that a trolley route study ~n necessary Th~s study wdl idenbfy,the routes and number of buses needed to prowde efficient trolley service§ to Lynwood residents Staff ~s requesting C~ty Council's approval to release a request-for-proposals for th~s study (see Attachment "A") The contract award for the study has been planned for August 1, 2006 The study Is to be completed m early September 2006 Fiscal Impact: Adequate funds are included in the department budget for FY 2006-07 to pay for th~s study The study ~s esbmated to cost approximately $20,000 Coordinated With City Clerk's Office, Finance Department, City Attorney's Office and City Manager's Off~ce H \WORDFILE\PUBWORKS\COUNCIL~Cou06055busroute doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO RELEASE A REQUEST FOR PROPOSALS FOR THE ROUTE STUDY FOR THE LYNWOOD TROLLEY BUS SYSTEM WHEREAS, the Lynwood Trolley Bus System has been providing local public transportation services to Lynwood residents with the operation of three fixed route trolleys and one Blue Line trolley; and WHEREAS, these services are provided through a contract with Lynwood Trolley Company, and WHEREAS, sa~d contract ~s scheduled to expire on December 31, 2006 and a new contract needs to be ~n place by that time, and WHEREAS, staff has determined that a trolley route study ~s necessary to Identify the route layout and number of trolleys needed for the new contract, and WHEREAS, the City's purchasing 9u~dehnes require a request-for- proposals process for this study NOW, THEREFORE, the City Council of the C~ty of Lynwood does hereby find, proclaim, order and resolve as follows Section 1: That the C~ty Council authonzes staff to send out a request for proposals for the route study for the Lynwood Trolley Bus System Section 2: Th~s resolubon shall take effect immediately upon ~ts adoption PASSED, APPROVED and ADOPTED th~s 5th day of July, 2006 LETICIA VASQUEZ, Mayor C~ty of Lynwood H \WORDFILE\PUBWORKS\COUNCIL\Cou06055busroute doc A%I-EST ANDREA L HOOPER, City Clerk C~ty of Lynwood APPROVED AS TO FORM N ENRIQUE_ MARTINEZ C~ty Manager APPROVED AS TO CONTENT City Attorney City of Lynwood G Daniel Ojeda, P.E Director of Public Works/ City Engineer H \WORDFILE\PUBWORKS\COUNCIL\Cou06055busroute doc STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ) SS I, the undersigned, C~ty Clerk of the C~ty of Lynwood, do hereby certify that the resolution enbtled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO RELEASE A REQUEST FOR PROPOSALS FOR THE ROUTE STUDY FOR THE LYNWOOD TROLLEY BUS SYSTEM, was duly adopted by the C~ty Council of the City of Lynwood at a regular meeting held ~n the City Hall of said C~ty on the day of ,2006, and passed by the following vote AYES NOES ABSENT C~ty Clerk, City of Lynwood STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the C~ty of Lynwood, and Clerk of the City Council of sa~d City, do hereby certify that the above and forgoing is a full, true and correct copy of Resolution No on file ~n my office and that sa~d resolution was adopted on the date and by the vote thereto stated Dated th~s day of ,2006 City Clerk, C~ty of Lynwood H \WORDFILE\PUBWORKS\COUNCIL\Cou06055busroute doc DRAFT CITY OF LYNWOOD PUBLIC WORKS DEPARTMENT REQUEST FOR PROPOSALS (RFP) PROFESSIONAL SERVICES FOR PREPARATION OF A ROUTE STUDY FOR THE LYNVVOOD TROLLEY BUS SYSTEM INTRODUCTION The C~ty of Lynwood Public Works Department ~s sohc~bng proposals from quahfled consulbng firms to prowde professional services for the preparabon of a route study for the Lynwood Trolley Bus System PROJECT DESCRIPTION The C~ty of Lynwood covers an area of approximately 5 square m~les located southeasterly of the C~ty of Los Angeles Currently, the Lynwood Trolley Bus System cons~sbng of four (4) trolleys provides local transportahon services to more than 72,000 Lynwood residents on four separate bus routes These routes, ~mplemented m the last 20 years, have not been modified despite the add~bon of many housing and commercial developments, and four new schools The current contract w~th Lynwood Trolley Company wdl expire on December 31, 2006 The C~ty needs to ~denhfy the current local transportabon needs that ~nclude the best route layouts, number of stops and number of trolleys to ~mprove the service efhc~ency GENERAL SCOPE OF SERVICES Venfy with the Lynwood Umfied School District on the number of schools and locations u Obtain from the LUSD the latest school service boundary map u Obtain from the C~ty Planmng Department the zoning map and location of estabhshed and future commercial developments Conduct and prepare a comprehensive study to determine the most efficient trolley routes, bus stop Iocabons, number of trolleys needed, etc H \WORDFILE~PUBWORKS\CIP\C~p06045busrouteRFP doc ! O[' 3 to facd~tate Lynwood resident's convement access to schools and other estabhshments ~ Meet w~th the C~ty's Eng~neenng staff as needed c] All cost of reproduction (not for bid purposes) and related paperwork (reimbursable expenses) shall be included ~n the proposed fee PROPOSAL REQUIREMENT The consultant shall prowde the following A brief descnpbon of the firm, organization structure, location of principal offices, including the names of all staff members who will work on the project and their longevity with the firm, and other pertinent ~nformabon The name and relevant expenence of the principal or project manager in the firm who wdl have d~rect and continued responslbd~ty for the project This person will be the City's contact on all matters dealing with the project and wdl handle all day-to-day activities through completion The names of any outside consultants and the Individuals to be utilized, ~nclude a brief descnpt~on of their role on the project, and an orgamzabonal chart His/her understanding of the project and the proposed approach to the study A detailed list of ~tems of work to be performed [] Resumes of all prime and subconsultant personnel that w~ll work on the project Examples of the firm and ~ts subconsultant's recent relevant experience w~th client references A schedule showing the various tasks and total t~me frame to complete the project A complete Fee Proposal [] A task analys~s, each task shall include the personnel bfie, along w~th the man-hours needed for them to complete their tasks [] A current b~lhng rate schedule H \WORDFILE\PUBWORKS\CIP\CIp06045busrouteRFP doc 2 oiF 3 The proposal shall be valid for a m~mmum of mnety (90) days TIME LIMIT All work shall be completed w~th~n thirty (30) calendar days from the ~ssuance of the Not~ce to Proceed GENERALINFORMATION The City reserves the right to reject any and all submittals The selected consultant ~s required to prowde ewdence of adequate habd~ty ~nsurance per C~ty's requirements and hm~ts prior to t~me of award of contract SELECTION CRITERIA The City plans to consider the consulting team's experience w~th s~mdar projects, the Consultant's understanding of the project and their approach to the work required, the quahficabons of the Project Manager and md~wdual personnel assigned to the project, the number of staff available for the assignment, the prime and subconsultan's demonstrated ab~hty to work as a team, and the team's proven ab~hty to meet deadlines A select~on committee wdl rewew the proposals submitted and may request ~nterv~ews w~th the top consulting firms The selecbon committee w~ll rank the top firms based on quahflcat~ons, presentabons, and proposals The C~ty reserves the right to negobate terms and scope of work w~th the selected firm, if any PROPOSALSUBMITTAL Proposals will be received unbl 5 00 p m on July 20, 2006 Five (5) cop~es of the proposal shall be submitted to the office of G Darnel Ojeda, P E D~rector of Public Works/C~ty Engineer C~ty of Lynwood 11330 Bull~s Road Lynwood, CA 90262 H \WORDFILE\PUBWORKS\CIPXC~p06045busrouteRFP doc 3 or' 3 AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY July 5, 2006 Honorable Mayor & City Council M~n~).. ,/(7 // N Ennque Marhnez, C~ty Manage///.~".~r/y~f'?~JV 'C./ Wdham Rawlings, Redevelopment Director Leaonna Fletcher, Sr Rehabdltabon Specialist SUBJECT AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROVE THE ISSUANCE OF DISBURSEMENTS NOT TO EXCEED $75,000, PURSUANT TO THE HOME PROGRAM GUIDELINES Recommendation: Staff recommends that the City Council adopt the attached resolut;on ent;tled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROVE DISBURSEMENTS NOT TO EXCEED $75,000, PURSUANT TO THE HOME PROGRAM GUIDELINES" Background: The City's HOME program assists with the rehabflltahon of single family homes in the City of Lynwood The program also prowdes assistance to expand the supply of decent, safe, samtary, and affordable housing to all quahfled residents On February 21, 2006, C~ty Council approved an Amendment to the Housing Rehabilitation Program Gu~dehnes and Procedures The amendment to the Program Guldehnes estabhshed an ,ncrease m the maximum loan amount up to $65,000 The loans are to be no ~nterest loans payable to the C~ty upon the sale, transfer, or refinance w~th cash out The grant amount of $10,000 remained the same Discussion and Analysis: In the past, in order to provide timely, accurate services to program parbc~pants the City Manager had the authority to approve d~sbursements for contractors who were working with program participants to prowde the necessary repairs or ~mprovements w~thm the guidelines of the Housing Rehab~htat~on Program IAGENDA I ITEM On December 20, 2005, the City adopted a new Purchasing Ordinance requiring purchases ~n excess of $15,000 be approved by the City Council The current Purchasing Ordinance does not currently prowde the C~ty Manager the authonty to approve any contract or payment exceeding $15,000 w~thout go~n9 to the C~ty Councd for approval for each individual Housing Rehab~htabon apphcant requesting funds In order to provide timely and accurate service to Program participants and to ensure parbc~pants reformation remains confidential (including social security and tax ~nformabon), staff ~s requesting that the C~ty Councd authorize the C~ty Manager or h~s designee to s~gn purchase orders for the Housing Rehab~htabon Program not to exceed the $75,000 program maximum. All purchase orders w~ll be w~th~n the set loan and grant hmlts not to exceed $75,000 The C~ty Manager will comply with all applicable,regulations and procedures for the program pnor to the approval of a purchase order Fiscal Impact: There ~s no fiscal Impact from the action recommended m th~s report Coordinated With: F~nance Department, C~ty Attorney's Office, and C~ty Manager's Off~ce RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROVE DISBURSEMENTS NOT TO EXCEED $75,000, PURSUANT TO THE HOME PROGRAM GUIDELINES WHEREAS, The City of Lynwood is a parbc~pating jurisdiction of the HOME Program and receives an allocation of federal funds to provide affordable housing for Iow ~ncome households, and WHEREAS, The Lynwood City Councd has adopted a Housing Rehab~l~tabon Program to address the housing needs and enhance the overall housing conditions and ~ncrease affordable housing opportun~bes to pnnc~pally benefit Iow ~ncome households, and WHEREAS, The HOME funded housing programs are administered by the C~ty of Lynwood In comphance w~th the federal regulations estabhshed by the Department of Housing and Urban Development (HUD), and WHEREAS, The federal regulabons prowde opportun~bes for the C~ty of Lynwood to establish programs and develop program guldehnes according to the local housing needs NOW, THEREFORE, The City Council does hereby resolve as follows Secbon 1 The C~ty Manager or h~s designee ~s authonzed to review documentabon submitted by the apphcant for Rehab~htabon assistance and approve dtsbursements not to exceed a combined total of $75,000 (loans up to $65,000 and grants for $10,000) to the contractor approved by the C~ty pursuant to the Housing Rehab~htat~on Program Section 2 Th~s resolution shall take effect ~mmed~ately upon ~ts adoption PASSED, APPROVED, and adopted this 5th day of July 2006 Lebc~a Vasquez, Mayor Andrea L Hooper, C~ty Clerk N Ennque Marbnez, C~ty Manager APPROVED ASTOFORM APPROVED AS TO CONTENT C~ty Attorney W~lham Rawlings Redevelopment D~rector AGENDA STAFF REPORT DATE July 5, 2006 TO APPROVED BY PREPARED BY SUBJECT Honorable Mayor & C~ty Council Members N Enrique Mart,nez, C,ty Manager,~'",/~ Deborah L Jackson, D~rector of Quahty of Lfle Services ,~ u WEED ABATEMENT PROGRAM FOR FISCAL YEAR 2006-2007 Recommendation: Staff requests that the C~ty Council set a public heanng for the purpose of heanng objecbons to the abatement of weeds on properhes and adopt the attached resolution enbtled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS INTENTION TO ABATE DRY AND DYING WEEDS ON CERTAIN PARCELS OF LAND IN THE CITY OF LYNWOOD FOR FISCAL YEAR 2006-2007" Background: Sections 39560-39587 of the Government Code allows for a procedure to abate weeds and flammable matenal from properties and then assess sa~d properbes for costs incurred Staff has recently completed a c~tyw~de survey of properbes ~n the City w~th dry and dying weed problems The survey ~denhfles properhes that are m need of abatement (see Attachment "A") Discussion & Analysis: The attached resolution sets the required pubhc hearing pnor to performing said work on parcels listed The hearing date is scheduled for Tuesday, August 15, 2006 at 5 00 p m ~n the C~ty Hall C~ty Councd Chambers Once the attached resolution is approved the proper not~ce wdl be maded to property owners mform~ng them of the public heanng Fiscal Impact: The action recommended ~n this report wdl not have a fiscal ~mpact on the C~ty All weed abatement activities will be the responsibility of the Quality of Life Services Weed Abatement D~wslon After all work is completed each fiscal year the City forwards AGENDA ITEM 144 charges for weed abatement to the County Tax Collectors office to be levied and collected through the property tax b~ll Coordinated W~th C~ty Attorney's Office Finance Department RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD DECLARING ITS INTENTION TO ABATE DRY AND DYING WEEDS ON CERTAIN PARCELS OF LAND IN THE CITY OF LYNWOOD FOR FISCAL YEAR 2006-2007 WHEREAS, Sections 39560 through 39587 of the Government Code allows c~bes to abate dry and dying weeds, stubble, brush, I~tter, rubbish, refuse, or other flammable material that constitute public nuisances; and WHEREAS, ~t has been brought to the attenbon of the C~ty Council of the C~ty of Lynwood by the DJrector of Quality of L~fe Services that there exists a public nuisance on certain parcels of land m the C~ty of Lynwood, as set forth ~n Attachment "A" attached herewith NOW, THEREFORE, BE IT RESOLVED by the C~ty Councd of the C~ty of Lynwood as follows Secbon 1 That by reason of dry and dying weeds, stubble, brush, I~tter, rubbish, refuse, or other flammable matenal being located on or ~n front thereof, a public nuisance exists upon the parcel of land, lots or porhons of lots set forth ~n Attachment "A" which shall be made a part of th~s resolubon Sechon 2 nuisances That sa~d weeds are hereby declared to be seasonal and current Secbon 3. That sa~d weeds and/or stubble, brush, Ittter, rubbtsh, refuse, or other flammable matenal which endangers the public safety by creating a fire hazard, consbtute a public nuisance which must be abated by the removal thereof and that If the same are not removed by the owner of the properbes, the nuisance w~ll be abated by the C~ty and the cost thereof assessed upon sa~d properties and that upon conflrmatton, such costs will consbtute hen thereon until pa~d Section 4 The D~rector of Quality of L~fe Services ~s d~rected to cause sa~d nohces to be posted in the hme, form and manner required by law Section 5 That the proceedings for the afore sa~d work shall be taken under an Act of Legislature of the State of Cal~forma ~n the "Act" designated as Government Code Secbon 38773 Secbon 6 Nobce ~s hereby g~ven that on August 15, 2006 at the hour of 5 00 p m m the C~ty Hall, C~ty Council Chambers, 11330 Bull~s Road, ~n the C~ty of Lynwood, any and all persons hawng any objecbons or protests to sa~d proposed work may appear before said C~ty Council and show cause why sa~d proposed work should not be carried out ~n accordance w~th sa~d Act Section 7. Th~s resolution shall take effect ~mmed~ately upon ~ts adoption PASSED, APPROVED and ADOPTED th~s 2006 day of ATTEST' LETICIA VASQUEZ, MAYOR Andrea L Hooper, C~ty Clerk N Ennque Martlnez, C~ty Manager Approved As To Form Approved As To Content J. Arnoldo Beltran, City Attorney Deborah L Jackson, D~rector Quality of L~fe Services STATE OF CALIFORNIA ) ) SS COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing Resolution was duly adopted by the C~ty Council of the C~ty of Lynwood at its regular meeting held ~n the C~ty Hall of sa~d C~ty on the day of July 2006, and passed by the following vote AYES: NOES: ABSTAIN: ABSENT: Andrea L Hooper, C~ty Clerk STATE OF CALIFORNIA ) ) SS COUNTY OF LOS ANGELES ) I, the undersigned C~ty Clerk of the C~ty of Lynwood, and Clerk of the C~ty Council of sa~d C~ty, do hereby certify that the above and foregoing ~s a full, true and correct copy of Resolution No. ~n my off~ce and that sa~d Resolubon was adopted on the date and by the vote therein stated Andrea L Hooper, C~ty Clerk N- AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY July 5, 2006 Honorable Mayor& Counc,I Membe,~% N Ennque Martinez, City Manage, C/,'{~-/','~',/// Andrea L Hooper, C~ty Cler~ Albert Esplnoza, Deputy City Clerk SUBJECT SECOND READING OF ORDINANCE - ZONE CHANGE NO 2006-01 Recommendation: Staff recommends that the C~ty Councd adopt the attached ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOODAPPROVING ZONE CHANGE NO 2006-01 CHANGING THE ZONING DESIGNATION ON PROPERTY LOCATED AT 3235-3241 FLOWER STREET FROM R-3 (MULTIPLE-FAMILY RESIDENTIAL) TO PRD (PLANNED RESIDENTIAL DEVELOPMENT) Background: The C~ty Councd ~ntroduced the attached ordinance for first reading by btle only on June 20, 2006 Fiscal Impact N/A Coordinated With N/A ~GEND~' ITEM 15 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING ZONE CHANGE NO. 2006- 01 CHANGING THE ZONING DESIGNATION ON PROPERTY LOCATED AT 3235 -- 3241 FLOWER STREET FROM R-3 (MULTIPLE-FAIqILY RESIDENTIAL) TO PRD (PLANNED RESIDENTIAL DEVELOPMENT) WHEREAS, the Lynwood Planning Commission, pursuant to law, conducted a duly not~ced public headng on May 9, 2006 regarding Zone Change No. 2006-01; and WHEREAS, on September 13, 2005 the Lynwood Planning Commission approved the project to construct six (6) detached town homes pursuant to Conditional Use Permit No. 2005-29 and Tentative Tract Map No. 2005-05; and WHEREAS, on June 20, 2006 the Lynwood City Council conducted a public hearing on Zone Change No. 2006-01; and WHEREAS, the Lynwood City Councd has carefully considered all oral and written testimony offered at the pubhc heanng; and WHEREAS, the Lynwood City Council has determined that a PRD (Planned Residential Development) zoning designation for the subject property would be consistent with the Lynwood General Plan and would be an appropnate IocatJon for a multJ-famdy residential project; and WHEREAS, the Development Services Department has determined that the project is categorically exempt from the provisions of the Cahforn~a Environmental Quality Act (CEQA) Gu~dehnes pursuant to Section 15303(b). Section 1. The Lynwood City Council hereby finds and determines as follows: A PRD (Planned Residenbal Development) zoning designation of the subject property would be consistent with the General Plan Land Use Map. -1- The PRD (Planned Residential Development) zoning designation consistent with existing development in the vicinity. The PRD (Planned Residential Development) zoning will be consistent with goals and policies set forth in the Lynwood General Plan Land Use and Housing Elements. The PRD (Planned Residential Development) zoning designation w~ll not be detrimental to the properties surrounding the s~te and would not negatively ~mpact the public health, safety, or welfare or properties in the vicinity. Section 2. The Lynwood City Counol based upon the aforementioned findings and determinations, hereby approves Zone Change No. 2006-01 changing the zoning designation for 3235 - 3541 Flower Street (Assessor Parcel Numbers 6171-013-044 & 045) from R-3 (Multiple-Family Residential) to PRD (Planned Residential Development). Section 3. The City Clerk ~s hereby directed to certify to the passage and adoption of this Ordinance and cause it to be pubhshed or posted as required by law. First read at a regular meeting of the Oty Counol held on the __ day of ,2006 and adopted and ordered pubhshed at a regular meeting of sa~d City Counol on the __ day of ,2006. LL~F[CIA VASQUEZ, Mayor Oty of Lynwood ANDREA L. HOOPER, City Clerk City of Lynwood APPROVED ASTOFORM: N. ENRIQUE MART[NEZ, City Manager City of Lynwood APPROVED ASTO CONTENT- .1. ARNOLDO BELTRAN, Oty Attorney City of Lynwood GRANT TAYLOR, D~rector Development Services Department STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) I, the undersigned, C,ty Clerk for the C~ty of Lynwood, do hereby certify that the foregoing Ordinance was passed and adopted by the City Council of the City of Lynwood at a regular meebng held on the __ day of ,2006. AYES: NOES: ABSENT: ABSTAIN: City Clerk, Oty of Lynwood STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) I, the undersigned, C~ty Clerk of the City of Lynwood, and Clerk of the City Council of said C~ty, do hereby certify that the above and foregoing is a full, true and correct copy of Ordinance No. on file in my office and that sa~d ordinance was adopted on the date and by the vote therein stated. Dated this __ day of ~ 2006. City Clerk, Oty of Lynwood AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY July 5, 2006 Honorable Mayor & Council Member~ _..¢).~V) N Ennque Martlnez, C~ty Manager/',/.?6 -/'/// Andrea L Hooper. C~ty Cler~y~, Albert Espmoza, Deputy C~ty'Clerk SUBJECT SECOND READING OF ORDINANCE-COMMISSIONERS ORDINANCE Recommendation: Staff recommends that the City Council adopt the ordinance for second readtng and d~rect staff regarding appointments to commissions Background: The C~ty Councd at their regular meebng of June 20, 2006 read by btle only the ordinance enbtled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADDING SUBSECTIONS 2-12 2 THROUGH 2-12 6 TO THE LYNWOOD MUNICIPAL CODE ESTABLISHING UNIFORM POLICIES AND PROCEDURES FOR APPOINTMENT AND SERVICE ON CITY COMMISSIONS, BOARDS, AND COMMITTEES" Setbng forth each commission would have five (5) members excluding planning commission, which wdl have seven (7) and youth commission w~th thirteen (13) members Each councdperson wdl have one appointment w~th the excepbon of the planmng commission the Mayor w~ll have two (2) extra appointments Counol wdl appoint two youth commissioners and the Mayor w~ll have three appointments All appointments must be rabfled by Council Fiscal Impact Each commission is pa~d $50 00 per month Coordinated With N/A "A~NDA'" ITEM ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADDING SUBSECTIONS 2-12.2 TIIROUGII 2-12.6 TO THE LYNWOO1) MUNICIPAL CODE ESTABLISItlNG UNIFORM POLICIES AND PROCEDURES FOR APPOINTMENT AND SERVICE ON CITY COMMISSIONS, iIOARDS, AND COMMITTEES WltEREAS, it is essent,al to any public agency to establish standards and procedures to define roles and responsibllmes of the govermng board, staff, and citizens in operatmn of the orgamzation, and WHEREAS, City Council is desirous of encouraging citizens from the commumty to participate m and serve on City standing advisory Commissions, Boards, and Comlmttees (thc "Subsidiary Pubhc Bodies"), and WIIEREAS, establishing a uniform pohcy and procedure for appointment to and service on Subsidiary Public Bodies will promote understanding concerning expectations for operation of the C~ty NOW, TIIEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD llEREBY DOES ORDAIN AS FOLLOWS: Section 1. That new Subsect,ons 2-12 2 through 2-12 6 of Chapter 2 be added to the Lynwood Municipal Code ~vhlch Subsections shall read as follows. 2-12.2 "Subsidiary Public Bodies" shall mean City standing adwsory Commissions, Boards, and Committees and such other Co,nmmslons, Boards and Committees as are establ,shcd elsewhere m the Lynwood Mumc,pal Code "Subsidiary Public Bodies" do not include City commissions, boards or committees with memberships cons,sting solely of members of the C~ty Council, C~ty staff or a comb,nation of C~ty Council membeis and City staff 2-12.3 Membership of Subsidiary Public Bodies. Notwithstanding any other provisions to the contrary m the Lynwood Municipal Code, the following Subsidiary Pnblic Bodies shall have the nnmber of members as indicated in the table below Name of Snbsidlary Public Body LMC Section Number of Reference Members Depaitment of Community Developlnent 2-6 5 Colnlnumty Affairs Commiss,on 2-13 5 Rec, cation and Parks Conunisslon 2-14 5 Industrial Development Authority 2-16 S Women's Commission 2-20 5 Youth Commmslon 2-21 13 Commumty l)cvelop,nent Block Grant 2-22 Adv,sory Boa, d 5 Public Safety Commission 2-24 L~br,iry Commission 2-25 Planning Comnusslon 2-19, 25 03 Traffic, Parking, And Safety Commission 7-7 5 Boat d of CominlSSioneis of Vellmle 7-21 2 Parking D~smcts Nos 1 and 2 Boards of Commissioners of ali other 7-21 2 Vehicle Parking D~stricts Personnel Board 18-5 Art m Public Places Adwsory Coin~mttee 11-20 6 Parking and Business hnprovement Not Codified District Advisory Board 2-12.4 Appointment and Term of Members. a Candidates for appointment to 8tlbsldlary Pubhc Bodies shall be nonunated by a Conncll Member and confirmed by a vote of thc Councd The appointed and confirmed candidates shall serve on tile Subsidiary Pobhc Bodies to winch they have been appointed untd the earhcr of A replaccincnt ~s prcsented to the Council for confirmation by the al>l)olntmg Council Meinber, 2 The appointing Council Member's term m office has ended, or 3 The reslgnatloii of an appointee b. Members of Subsidiary Pubhc Bodies shall hold office untd their successors arc appointed, quahfied and take office c Any and all prowsions of thc Lymvood Mumclpal Code relating to terms of office fei members of Subsidiary Pubhc Bodies m:c hereby repealed and shall be governed by the provisions of this Oldmance 2-12.5 Additional Menll)ership In tile event any Subsidiary Public Body ~s to have more than five members, the C~ty Council may, by resolution or motion, designate how many additional mmnbers are to be nominated Any such additional melnbers shall be subject to a confirmation vote by the Council, and their terms of office shall bcm accordance w:th the provisions set in Section 2-12 4, above 2-12.6 lncllnsistcncies. Except as othciwisc provided for herein, the provisions of tins Ordnmnce shall take precedence over aad snperscde any ~ucoasmtent proms~ons of tile Lynwood Municipal Code relating to Subsidiary Pubhc Bodms Sectlo~l 2. Il any section, subsection, subdlvlslon, paiagrapli, sentence, clause o~ pbrase of this Ordinance or any palt thelcof mlor any reasou held to be mvahd or unconstitutional, such decision shall not affect the vall&ty of the rcmaimng portions of tins ordinance The City 2 Counctl hereby declares that it xvould have passed each section, snbsection, subdivision, paragraph, sentence, clause or phrase of this ordinance ~rrespective of the fact that any one or more section, subsection, subdlmsion, paragraph, sentence, clause or phrase be declared tnvahd or unconstitutional Section 3. This Ordinance shall take effect thirty (30) days after its final passage by the C~ty Council Section 4. The C~ty Clerk of the City of Lynwood is hereby directed to certify to the passage and adoption of thru Ordinance and to cause ~t to be pubhshed or posted as reqmred by law First read at a Regular Meeting of the C~ty Council held on the day of · 2006 and adopted and ordered pubhshed at a Regular Meeting of said Council held on the day of ,2006 ATTEST. Leticla Vasquez, Mayor Andrea L Hooper, C~ty Clerk N. Enrique Martinez, City Manager APPROVED AS TO FORM J Arnoldo Beltran, City Attorney STATE OF CALIFORNIA ) )ss COUN'rY OF LOS ANGELES ) I, the undersigned, City Clerk for the City of Lynwood, do hereby certify that the foregoing Ordinance was passed and adopted by the City Council of the City o f Lynwood at a Regular Meeting held on the day of __ ., 2006 AYES NOES ABSTAIN ABSENT Andrea L. Hooper, City Clerk STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and Clerk of thc City Council of said City, do hereby certify that the above m~d foregoing is a full, true and colrcct copy of Ordinance No on file in my office and that said Ordinance was adopted on the date and by the vote thereto stated. Dated tins day of _, 2006 Andrea L Hooper, C~ty Clerk 4 CITY COUNCIL APPOINTED COMMISSIONS & BOARD~; MEMBERSHIP ~ Name Date Appointed Appointed B~ IMargaret Araujo July 19, 2005 Byrd I Sylwa Herron September 21, 2004 Pedroza Mary Sue Lew~s September 21,2004 Vasquez ~ / I Del;a Maz~ott, September 21,2004 Rodrlguez{/fu~b~,~ - ~',,zz_. ~; ~,~_ (~)t~!~z~,X:- Ethel Pacheco September 21,2004 Santdlan Robed Robinson Barbara Battle Maria Qumonez Arseha Wllanueva Paulette Bradle August 16, 2005 Vasquez September 21,2004 Vasquez September 21,2004 Sanbllan September 21,2004 Vasquez Se 2004 Irene Garc~a John Deemer Helen Anderson Pearhne Calderon Manny Perez Rodney White August 16, 2005 Vasquez September 21, 2004 Pedroza September 21 2004 Pedroza September 21 2004 Pedroza September 21, 2004 Rodr~guez September 21,2004 Byrd Bette Espeseth September 21,2004 Byrd Lucy Hernandez September 21, 2004 Rodnguez Oscar Flores September 21, 2004 Pedroza Juho Mendoza September 21, 2004 Byrd Charles Wood September 21, 2004 Rodnguez Lorene Reed September 21,2004 Vasquez Lorna Hawkins September 21,2004 Byrd Dale Jones September 21,2004 Pedroza ~/~'~ Frank Calderon September 21 2004 Vasquez Dion CorneJlas September 21, 2004 Sanbllan Zelda Hutcherson .~. September 21,2004 Byrd Lourdes Ramtrez September 21, 2004 Vasquez Carlos Manlapaz September 21, 2004 Santdlan Kenneth West September 21 2004 Rodnguez V~ctor Gomez September 21,2004 Reyes/Pedroza J~m Morton September 21 2004 Reyes/Rodnguez R~ta Patel September 21, 2004 Pedroza/B.yr'd Juan Enc~so September 21,2004 Pedroza' W~lham Araujo August 16, 2005 Byrd Joe Battle September 21, 2004 Byrd A~de Castro September 21, 2004 Pedroza Patnc~a Cart September 21, 2004 Byrd Sylwa Orbz September 21, 2004 Santlllan Name Date Appointed Appointed By ~oannette Gutt~errez September 21,2004 Rodnguez Martha Saldana .- ~ ~ ~September 21, 2004 Vasquez ~ <ather,ne Amey Ape121 2004 Pedroza Georg~ Mckeeny September 21 2004 Vasquez Joyce Ender September 21,2004 Byrd Glona Garcon September 21 2004 Reyes/Pedroza Adolph Lopez September 21, 2004 Reyes/Pedroza .Claudia F~gueroa September 21 2004 Pedroza Kimberly Jac~nto Edwin Jac~nto Jr Aaron Lopez Jr September 21,2004 Council September 21,2004 Council September 21,2004 Council CheW Pena Cand~ce Estrada September 21,2004 Councd September 21, 2004 Councd R~chard Esparza September 21 2004 Kathleen Merza September 21, 2004 Cynthia Gu~t~errez September 21,2004 IVOLUNTEER BOARD - VETERANS AFFAIRS COUNCIL Juho Mendoza John Belmer Charles Wood Dale Jooes Lou~s Ford Manny Perez g¥OLUNTEER -Semor C~bzens Center Advisory Board Margaret Araujo Pearhne Calderon Sdwa Herron Juho Mendoza Manny Perez ErnestJne Ausbn Frank Calderon D Joyce Edner Zetda Nutcherson Ethel Pacbeco Lorene Reed Paulette Bradley Wdhe Wdhams Dale Jones IVOLUNTEER BOARD - SENIOR CITIZENS ADVISORY BOARD torene Reed Vice President Pearhne Calderon Secretary Sylwa Herron Members Frank Calderon Members Pearl Colbert Members Alfred Kilts Members Wdhe McG~I Members Ernesbne Ausbne Members Rodnguez Sanbllan Sant~llan MEMBERSHIP NOT APPOINTED BY COUNCIL MEMBERSHIP APPOINTED BY MAYOR (2003) DATE TO APPROVED BY PREPARED BY AGENDA STAFF REPORT July 5, 2006 Honorable Mayor & C~ty Council N Ennque Mart~nez, C~ty Manager//'/-/4--/// J Arnoldo Beltran, C~ty Attorney SUBJECT: Changes and Clarification of Training, Conference and Meeting Policy and Funding Limits Concerning Activities Thereunder Recommendations: Staff recommends that the C~ty Council Evaluate the reformation provided In th~s staff report, consider the proposed changes and clanflcat~on of the C~ty's Training, Conference and Meeting Pohcy (Resoluhon 2004 017) presented ~n the draft resolubon and e~ther (1) Adopt the attached Resolubon Clarifying Funding Lira(ts for Expenses Under the C~ty's Training, Conference and Meebng Pohcy (Resolubon 2004 017) as the Same Apply to Meetings and Events and d~stmgulsh~ng conferences and Related Acbwbes as Non-Remunerated Funcbons Or (2) Prowde further d~recbon to staff for add~bonal mod~hcabons to the Pohcy and/or draft resoluhon, and d~rect that a new resolubon and supporbng documentabon be returned to Council at a future date Background: in eady 2004 m response to concerns about the costs associated w~th attendance to conferences, meetings for which remunerabon was provided by the C~ty, and related concerns, the City Council adopted (via adoption of Resolution 2004 017) a Tra~mng, Conference and Meehng Pohcy (the "Policy") Adopbon of the Policy was a marked departure from pnor practices that were brought to hght by a number of parhes and arhcles in vanous med~a outlets In the Staff Report provided for the February 3, 2004 Councd meehng that considered the resolubon that presented the Pohcy, Council was reformed that the proposed pohcy ehm~nated the following ~AGENDA ITEM · Mdeage reimbursements for travel ~n Los Angeles County · Any type of compensabon for attendance at poht~cal events · Expenses pa~d on behalf of pnvate ~nd~wduals regardless of the cla~med pubhc purpose · The cost of s~de acbwbes ~nclud~ng s~ghtsee~ng, sporbng events or recreabonal funcbons · Added costs for guests or companions travehng w~th members of the governing body · Mulbple requests for the old "per d~em" compensabon for same-day activities · Compensabon for attending meebngs w~th C~ty staff and/or contractors · L~m~ts to one per month the parade, fesbval or hohday event or community service club act~wbes for which a stipend may be received Adopbon of the Pohcy was followed later ~n 2004 w~th adopbon of Resolution 2004 190 which estabhshed funding hm~ts for certain acbwt~es under the Policy The funding I~m~ts established by Resolubon 2004 190 consbtuted aggregate I~m~ts for all acbwbes under the Pohcy Such aggregation, however, d~d not d~sbngu~sh between the ~ntent of hm~bng or capping acbvlbes that, as ~nd~cated above, were ~ntended for ehm~nabon or regulabon, and those bona hde acbwbes elected officials find necessary to effecbve and active representabon The draft resolubon makes certain changes to reflect the ~ntent of the Councd ~n a limited number of areas 1 2 3 4 A fiscal year accounbng penod ~s adopted The funding cap ~s applied to "meetings" and "events" as defined ~n the Policy Conferences (as defined ~n the Pohcy) are d~sbngu~shed from remunerated acbwbes such as "meetings" and "events" and segregated from the funding hm~t of Resolubon 2004 190 - which ~s repealed by the new resolubon, ~f adopted Exempts from the funding hm~t costs 0nclud~ng remunerabon) associated w~th same day travel when the distance ~nvolves more that 100 mdes from the C~ty of Lynwood (examples of th~s ~nclude same day travel to Sacramento or possible PUC heanngs ~n San Francisco) Nota Bene: Indlwdual elected officials have previously raised questions about the ~mpact on personal tax "pos~t~ons" as a result of the record keeping and documentation provided by the C~ty relabve to compensabon and/or reimbursement for acbv~tles under the Policy, or the related Med~a Commun~cabons Allowance Staff ~s not ~n a position to prowde ~ndlvldual tax adwce relative to any act~wt~es for which remuneration or reimbursement results ~n documented receipt of funds by elected officials Staff 2 believes, however, that proper record keeping and documentation will assist elected officials ~n maintaining a revenue-neutral pos~hon where receipt of funds from the C~ty takes place Fiscal Impact: Undetermined as th~s time Impact will depend on level of achvitles and the costs associated w~th mdlwdual acbwhes by each elected official and the sum of all such acbwbes Coordinated W~th C~ty Manager, F~nance Department and C~ty Attorney 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA CLARIFYING FUNDING LIMITS FOR EXPENSES UNDER THE CITY'S TRAINING, CONEERENCE AND MEETING POLICY (RESOLUTION NO. 2004-1)17) AS THE SAME APPLY TO MEETINGS AND EVENTS AND DISTINGUISIIING CONFERENCES AND RELATED ACTIVITIES AS NON-REMUNERATED FUNCTIONS WItEREAS, the City Council of tire City of Lynwood (the "Council") previously adopted Resolution No 2004-017 (the "RcsoluUon") to govern the manner m which Council members ieceive training and education on matters ot mumclpal affairs, governance, and legal developments, and can pammpate in legislative actions and developments at the local, state and federal level, and WHEREAS, the Resolution further provides for remuneration for efforts by Council members to sustain their participation as members of various boards, commmslon, association and working groups whose mission nnpacts local municipal affairs and the quality o[ life of Lynwood residents, which remuneration was set by the adoption of Resolution 2004 190 (the "Funding Resolution"), and WHEREAS, the ability of Council members to serve constmmnts it enhanced through the consultation process with otheI local elected officials at fm mai and informal gathelings and considerable benefits are derived from the expcilences of other communmes in tackhng problems s~mdar to the ones laced by the City and its residents, and WHEREAS, the common experience of local elected officmls dcmonsu ales the value of continued training and education for local officials in both formal and ~nfmmal settings, and the costs associated wlfli such opportunities are reasonable and necessary to the [ulhllment of the duties of Council members, and further such experience ~s ~ntegral to the dchve~ y of quality services to residents and business alike, and WHEREAS, the assessment of value lot conferences, meetings and evcats to each Council member is a matter ol pelsona} evaluation by individual Courted members aud flus Pohcy must take into account the thvers~ty of backgrounds, knowledge and interests of individuals, and WHEREAS, tlic Councd intends to cstabhsh by this action to provide lnnding for a pohcy that can provide equitable standaids, consmtent and fan treatment to all Council mcmbms who have an interest in enhancing their knowledge, sk~lls and relationships to better serve th~s commumty, aud desires that the lundmg be in compliance with all legal reqmremcnls applicable to tile govelnance el a pubhc enUty, and WIIEREAS, It lq also tile desue of the Council to adopt this resolution to support a pohcy that, In ~ts application, can maintain effective control over expenses related to attendance at conference, training, meetings, and events related to thc performance of officml duties, while at tile same rune not impede the ability of tile elected officials to fully participate in such proglams as each of them muy deem necessary or appropriate to the effcctive representation el Iheir conqtltueuts, ulld WIIEREAS, the Councd lurther recognizes that all expenses deemed to be ordinary and necessary to thc pe~lormance of Councd members olficlal duties are reunbursable WIIEREAS, Council desues to distmgmsh between remuneration for attendance at "meetings' and "events" (for winch remunclatlon is established by the Resolution), and "conlelences" (for which ilo lemuneration is plovided to the elected oftlc~als but a "subsistence allowance" is permitted) (all as defined in the Resolution), clarify its pmwously adopled policy contained in the Funding Resolution, and establish funding lmms for pa~timpatlon in events delmed in tho resolution as "events" or "meetings", and WIIEREAS, Council wishes to provide a meaningful oppol tumty for Council members to attend all act~vmes covered under tile Resolution but also desires to lmnt the total fluanclal unpact el individual decisions by Council members regarding "meetings" and "events" NOW, TIIEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, DOES I-IEREBY RESOLVE AS FOLLOWS 1 2 Couucfl adopts in then cnmcty all findings, recitals and cletenmnatlons prcwously made under thc Resolution and its adoption as though set out m lull heteat Council hereby repeals the Funding Resolution and in its place and stead adopts tillS msohmon which sets the following amounts as hnuts to the expenditmes by the indicated elected olficlals under the Resolution for participation in "meetings" and "events" a Maym b Council Membm City Treasurer d C~ty Cleik $25,000 $16,000 $_8,5000nclud~ng $2,000l~r Deputy Tmasurcr)__ $_8,000(includtng stafftrauung)_ Nothing contained hereto shall reduce or lmut lhe ability of Council membels to pamclpatc in any "conference" as defined m the Rcsoluuon, nor hullt thc abd~ty lo pal Bclpate, and receive renlunelatlon tllol-efo~, in "meellugq" or "evelitS" wheu the same ~cqulre navel of mom than 100 uules Item Ibc C~ty of Lynwood 4 Thc amounts set forth m Section 2, above, shall be fiscal year amounts Moreovei, notwithstanding the current status of activities under the Resolution and the Funding Resolution, said hnnts shall go into effect July 1, 2006 and shall be set for the fiscal year (i e, eudlng June 30, 2007) At no tm~c shall City staff process or make any arrangenients for expenditures pursuant to the Resolution and this resolution without a written request from an elected othcl,d and confirmation that the necessary funds are available for the requested travel or payment In the event an elected official has no funds available in his or her account, no payment shall be processed by the City for any request lot travel or compensation under the Resolution Notwithstanding the foregoing the City shall ieimbmse its elected officials for out-of-pocket expenses such as parking, mileage (where appropriate) and other incidentals when the same are incurred in the performance of official duties By way of example, incidental expenses like parking fees or meals may be covered by the City when the saine ale lncuncd by an elected official in the performance of his or her official duties even if the official is no longer eligible for a stipend or subsistence payment under the Resolution The prowslons of this resolution inay be changed from time to time by action of the Councd PASSED, APPROVED AND ADOPTED this th day of 2006 ATTEST Let~cia Vasquez, Mayor Andrea L Hooper, City Clerk APPROVED AS TO FORM J A~noldo Beltrfin, City Attorney AGENDA STAFF REPORT DATE TO APPROVED BY PREPARED BY July 5, 2006 Honorable Mayor and City Council IV~ N Enr,que Martlnez, C,ty Manager/'/z/C-/~/- Autra C Adams, Int D~r R6creabon/Asst to th' - -- - e C~ty Manager SUBJECT Annual City Councd Meebng Recess Recommendation; Staff recommends that the City Council review the options presented in this report and prowde staff w~th further d~recbon on th~s matter Background: Members of the City Council have asked staff to research the poss~b~hty of an annual City Councd meeting recess A recess, during which the City Council does not hold any meetings, is a common practice m other cities, and is typically for a one-month period There would be no lapse in C~ty business during th~s period and departments would simply present agenda reports that require Councd acbon for consideration prior to of after the scheduled recess Discussion: While the recess could be planned for any one-month period, staff believes that a summer recess or a hohday recess would be the two most leas,hie opbons to consider, due to the Iow demand for City services and increased requests for t~me off from the employees Opt/on 1 - Summer Recess The months of July and August are both wable alternatives for constderabon dunng the summer A comb~nabon of the two is equally viable If the Councd ~s mchned to pursue a summer recess, staff recommends that the second meebng ~n July and the first meeting in August compose the summer recess If this were ~mplemented ~mmedlately, the meetings scheduled for July 18 and August would not take place, and the next regular C~ty Council meebng would occur on August 15 AGENDA rFEM Option 2 - Hohday Recess The proposed holiday recess would entail cancelling the second meeting in December and the first meeting in January Should the C~ty Councd choose to have their recess in December-January, staff would also recommend closing City offices during the hohday season The City Council may consider two possible opbons for bus~ness closure 1) Closing C~ty offices during the week of December 25 (3 bus~ness days), or 2) Closing C~ty offices for two (2) weeks, the week of December 25 and I (total of 6 bus,ness days). January st Under e~ther of the opbons, the essenbal C~ty services such as emergency repairs, would continue to be provided If the C~ty Councd ~s ~n recess at the end of December-beginning of January, staff would recommend option 2 Fiscal Impact: Both the summer recess and hohday recess w~ll provide savings for the actual costs to operate a C~ty Council meebn9 (staff overhme, Shenff depubes, ubht~es, refreshments, etc) Under the hohday recess opbon, the C~ty would reahze add~bonal sawngs ~f closing c~ty offices occurs Coordinated With: Human Resources, F~nance Department and C~ty Attorney's Off~ce