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Home My Public Portal About06-15-2020 Village Board Minutes 0-/rOld 4/j0,40 VILLAGE OF PLAINFIELD MEETING MINUTES JUNE 15, 2020 AT: VILLAGE HALL BOARD PRESENT: K.CALKINS (ELECTRONIC), P.KALKANIS (ELECTRONIC), C.LARSON (ELECTRONIC), B.WOJOWSKI (7:11 P.M. ELECTRONIC), H.BENTON (ELECTRONIC), AND M.BONUCHI (ELECTRONIC). BOARD ABSENT: M.COLLINS. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY,ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.GAL, PLANNER(ELECTRONIC); J.MELROSE, ECONOMIC DEVELOPMENT MANAGER(ELECTRONIC); L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; R.KACZANKO, IT DIRECTOR; A.DE BONI, COMMUNITY RELATIONS DIRECTOR(ELECTRONIC), AND J.KONOPEK, CHIEF OF POLICE (ELECTRONIC). CALL TO ORDER, ROLL CALL, PLEDGE Trustee Bonuchi called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Wojowski arrived at 7:11 p.m, all other Trustees were present at the time of roll call. Mayor Collins was absent. Trustee Bonuchi led the Pledge of Allegiance. Trustee Larson moved to appoint Trustee Bonuchi as this evening's Chair. Second by Trustee Calkins. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. PRESIDENTIAL COMMENTS No Comments. TRUSTEES COMMENTS Trustee Calkins expressed concern that trucks are still to driving through the Dayfield Subdivision. Chief Konopek gave a brief update on the steps taken and continued efforts by Village Staff to fix this problem. Trustee Kalkanis expressed concern regarding the trucks driving through the Dayfield Subdivision. Trustee Larson: • Expressed concern regarding the trucks driving through the Dayfield Subdivision. • Expressed concern regarding a Warehouse project in Romeoville and the potential for truck issues on Renwick Road. • Encouraged everyone to support local businesses. • Suggested closing Lockport Street for an extension of outdoor dining. • Thanked the Police Department for working long hours. Chief Konopek gave an update on K-9 Kody. Trustee Wojowski: • Commented on outdoor dining downtown. • Expressed concern regarding trucks driving through the Dayfield Subdivision. Village of Plainfield Meeting Minutes—June 15,2020 Page 2 • Expressed concern regarding a Warehouse project in Romeoville and the potential for truck issues on Renwick Road. • Encouraged the Police Officers to stay positive and let them know that people do support the Police. Trustee Benton: • Suggested holding the businesses accountable for semi-trucks that are driving through the Dayfield Subdivision and potentially having a Workshop on the topic. • Commented about excessive jake breaking on 143rd Street and suggest a sign. • Commented on the parklets for downtown dining. • Thanked the Police Department. • Commented on the Romeoville Warehouse project. Trustee Bonuchi: • Thanked the Village Staff for all of their hard work. • Suggested a large fine for trucks driving through Dayfield Subdivision. • Commented on the parklets for downtown dining. • Expressed concern regarding a Warehouse project in Romeoville and the potential for truck issues on Renwick Road. PUBLIC COMMENTS (3-5 minutes) • Courtney Cook submitted a public comment regarding Police Department Training. • Jonathan Gilmore submitted a public comment regarding Police Department Training. • Tiffany Cosby submitted a public comment regarding Police Department Training. • Ariel DeLaPaz submitted a public comment regarding how the School District should address name changes and pronouns for transgender and LGTBQ students. • Mike Ringa submitted a public comment stating that the Village should focus on fixing the problem of semi-trucks driving through the Dayfield Subdivision before adding infrastructure on attract more businesses on 143rd Street. • Sarah Formelli submitted a public comment expressing concern regarding the closure of playground equipment. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Larson moved to approve the Agenda. Second by Trustee Benton. Vote by roll call. Calkins, yes;Kalkanis,yes;Larson,yes; Wojowski,yes;Benton,yes;Bonuchi,yes. 6 yes,0 no. Motion carried. 2) CONSENT AGENDA Trustee Benton moved to approve the Consent Agenda to include: a) Approval of the Minutes of the Board Meeting held on June 1, 2020. b) Bills Paid and Bills Payable Reports for June 15, 2020. c) Cash & Investment, Revenue, and Expenditure Reports for May, 2020. d) Ordinance No. 3465, increasing the Class E Liquor Licenses to 16 for Nueva Taqueria La Flor De Morelos, located at 13500 S. Route 59, and increasing the Class "K" Liquor Licenses to four(4) for Khaos Brewing, located at 12337 S. Route 59, Suite 147. Village of Plainfield Meeting Minutes—June 15,2020 Page 3 e) Authorize the Village President to execute a two-year contract extension with Waste Management expiring on December 31, 2022. g) Approval of the Lower DuPage River Watershed Coalition Membership Payment of $27,365.00 in accordance with Village Resolution 1650. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 3) 143RD STREET WEST WATER MAIN EXTENSION PROJECT Trustee Wojowski moved to open the Public Hearing for the 143rd Street West Water Main Extension project. Second by Trustee Benton. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Benton stated that a public comment from Mike Ringa that was referenced in the Public Comment portion of the meeting, may have been a public comment meant for the Public Hearing. Trustee Wojowski moved to adopt Resolution No. 1787, Committing Funds as required by DCEO, prior to the submission of the ReBuild Illinois Grant application package related to the 143`d Street West Water Main Extension. Second by Trustee Kalkanis. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson,yes; Wojowski, yes; Benton, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. 4) PLAINFIELD RIVER TUBING Trustee Calkins moved to approve the proposed River Tubing Permit Agreement with Plainfield River Tubing, LLC and authorize the Village President to execute the Permit Agreement. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis,yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 5) BALLARD FARMS DEVELOPMENT (CASE NUMBER 1846-072519.AA/SU/PP) Trustee Larson moved to continue the Public Hearing for a proposed annexation agreement for a development known as Ballard Farms at the northeast corner of 127th Street and Heggs Road to the July 6, 2020 meeting of the Board of Trustees. Second by Trustee Benton. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. 6) BALL GLASS FACTORY REZONING (CASE NUMBER 1880-051320.REZ) Trustee Larson moved to adopt the findings of fact of the Plan Commission as the findings of fact of the Board of Trustees and, furthermore, move to direct the Village Attorney to prepare an ordinance approving the requested map amendment(re-zoning)of the parcel commonly known as 14110 S. Route 59 (Parcel Identification Number 06-03-04-409-003-0000) from B-3—Highway Business District to I- 2—General Industrial District. Second by Trustee Bonuchi. Mr. Jon Proulx stated that the applicant is a contract purchaser and is seeking approval of a map amendment, rezoning, to 1-2 for the property located at the northwest corner of 143`d Street and Route 59. A general discussion ensued. There was some concern expressed regarding rezoning. Trustee Bonuchi suggested tabling the item to allow some time to get more information. Trustee Bonuchi moved to table the item. Second by Trustee Wojowski. Vote by roll call. Calkins, yes;Kalkanis,yes; Larson,no; Wojowski,yes; Benton,yes;Bonuchi,yes. 5 yes, 1 no. Motion carried. Village of Plainfield Meeting Minutes—June 15,2020 Page 4 ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT Trustee Calkins moved to direct the President to accept the quote from TKB Associates to upgrade the Laserfiche document management system to Laserfiche Cloud at a cost of$27,560.00. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. ENGINEER'S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Calkins moved to accept the 2019-2020 Annual Report of the Plan Commission and Zoning Board of Appeals. Second by Trustee Larson. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Enforcement Report for May, 2020. PUBLIC WORKS REPORT Trustee Benton moved to authorize the Village President to sign an Agreement with the Illinois Department of Transportation,Agreement No. JN-120-018,regarding the installation of a traffic signal and related work at IL Route 59 and Champion Drive. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to adopt Resolution No. 1785, "Exhibit B" Funding Resolution for IDOT Project C-91-112-20, appropriating the sum of$51,831.00 or so much thereof as may be necessary to pay its share of the cost of the improvement. Second by Calkins. Trustee Vote by roll call. Calkins, yes;Kalkanis,yes;Larson,yes; Wojowski,yes;Benton,yes;Bonuchi,yes. 6 yes,0 no. Motion carried. Trustee Larson moved to authorize the Village President to award the Plainfield Police Department Parking Lot Improvements contract to P.T. Ferro Construction Company, the lowest responsible bidder, in an amount not to exceed $451,631.34 plus a 5% contingency. Second by Trustee Kalkanis. Vote by roll call. Calkins, yes; Kalkanis,yes; Larson, yes; Wojowski, yes; Benton,yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to short list SEECO Consultants Inc, Soil and Materials Consultants, Inc. and Geo Services, Inc. for Geotechnical Engineering, Construction Material Testing and Environmental Services on an as-needed basis. Second by Trustee Kalkanis. Vote by roll call. Calkins,yes; Kalkanis, yes; Larson, yes; Wojowski,yes; Benton,yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—June 15,2020 Page 5 Trustee Bonuchi moved to authorize the Village President to award the 2020 Pavement Marking Program Contract to Superior Road Striping, Inc., the lowest responsible bidder, in an amount not exceed$59,921.41. Second by Trustee Larson. Vote by roll call. Calkins,yes; Kalkanis,yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 6 yes, 0 no. Motion carried. Trustee Benton moved to authorize the Village President to enter into an agreement with TRI-R Systems Incorporated for the completion of the 2020 Automation Improvements for the Village of Plainfield. Second by Trustee Wojowski. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi,yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Chief Konopek presented the Operations Report for May, 2020. ATTORNEY'S REPORT No Report. Trustee Bonuchi read the reminders. Trustee Larson moved to adjourn. Second by Trustee Benton. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:35 p.m. 6-c-Ze....e&datic 4 Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—June 15,2020 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING JUNE 15, 2020 AT: VILLAGE HALL BOARD PRESENT: K.CALKINS (ELECTRONIC), P.KALKANIS (ELECTRONIC), C.LARSON (ELECTRONIC), B.WOJOWSKI (7:11 P.M. ELECTRONIC), H.BENTON (ELECTRONIC), AND M.BONUCHI (ELECTRONIC). BOARD ABSENT: M.COLLINS. OTHERS PRESENT: B.MURPHY, VILLAGE ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; J.PROULX, PLANNING DIRECTOR; J.GAL, PLANNER(ELECTRONIC); J.MELROSE, ECONOMIC DEVELOPMENT MANAGER(ELECTRONIC); L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; R.KACZANKO, IT DIRECTOR; A.DE BONI, COMMUNITY RELATIONS DIRECTOR(ELECTRONIC), AND J.KONOPEK, CHIEF OF POLICE (ELECTRONIC). 143RD STREET WEST WATER MAIN EXTENSION PROJECT Trustee Bonuchi called the meeting to order at 7:38 p.m. Present roll call stands. Mr. Allen Persons stated that staff has been working to identify grant programs to assist with public infrastructure projects and the recently introduced ReBuild Illinois grant program, administered through the Illinois Department of Commerce and Economic Opportunity (DCEO), provides an opportunity to fund a portion of the 143rd Street West Water Main Extension Project. The project includes constructing approximately 8,500 lineal feet of new 12 to 16 inch water main looped along 143rd Street west roadway extension from Steiner Road to Ridge Road. This project also includes installation of a new pressure reducing valve (PRV) near the intersection of Ridge Road and Plainfield Road. Clerk Gibas noted that there were no public comments received for this item. Trustee Wojowski moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Kalkanis. Vote by roll call. Calkins, yes; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, no; Bonuchi, yes. 5 yes, 1 no. Motion carried. The 1 g adjourned at 7:43 p.m. /r Michelle Gibas, Village Clerk