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HomeMy Public PortalAbout19790228 - Minutes - Board of Directors (BOD) Meeting 79-5 i . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S February 28 , 1979 7 :30 P.M. I. ROLL CALL The meeting was called to order by President Shelley at 7 :35 P.M. Members Present: Edward Shelley, Nonette Hanko, Katherine Duffy, Barbara Green, Harry Turner and Richard Bishop Member Absent: Daniel Wendin Personnel Present: Herbert Grench, Anne Crosley, Craig Britton, Del Woods, Mike Foster, Stanley Norton and Jennie George II. APPROVAL OF MINUTES A. Minutes of January 24 , 1979 E. Shelley requested that "and Personnel Matters" be added at the end of item IX EXECUTIVE SESSION on page nine. President Shelley stated Board consensus that the minutes be approved with this minor change. III. WRITTEN COMMUNICATIONS There were no Written Communications at this time. H. Grench referred the Board to the February 8 letter from a neighbor of Rancho San Antonio Open Space Preserve, Toni Casey, that was discussed at the February 14 meeting. He reported that the access problem to the site Fran ravensbury_ had been resolved by the District installing a small gate and allowing the immediate neighbors to keep a key. If this gate isn't satisfactory, then the District will ask the Los Altos Hills Horsemens' Association to provide the money for a stile. E. Shelley concurred that a letter acknowledging this arrangement whould be sent to Toni Casey under his name. IV. ADOPTION OF AGENDA E. Shelley announced that E. Huggins and J. Olson could not attend the meeting due to illness and he requested that agenda Meeting 79-5 Page two item No. 3, District' s Volunteer Program, be continued to the next Regular Meeting. H. Grench requested the addition of Special orders of the Day to the agenda. Motion: R. Bishop moved adoption of the agenda with the requested changes. H. Turner seconded the motion. The motion passed unanimously. V. ORAL COMMUNICATIONS R. Mark, 725 Cowper, Palo Alto informed the Board of AB 13, Papan, which would delete the Topanga quadrangle from the coastal zone. He said this specific bill is the beginning of special exemptions from the Coastal Plan. VI. SPECIAL ORDERS OF THE DAY A. Crosley introduced John Escobar, the District' s new patrol ranger. V.T..1-. , NEW BUSINESS WITH ACTION REQUESTED A. Proposed Amendment to the Land Use and Management Planning Process H. Grench introduced report R-79-7 , dated February 23 , 1979 regarding the Proposed Amendment to the Land Use and Management Planning Process. He recommended the Board adopt the revisions that would incorporate dedication of District lands into the planning process as set forth in Resolution 79-12 adopted Febru- ary 14 . E. Shelley suggested a change in wording in item No. 2 of Resolution 79-12 with the addition of the words "two years after" and deleting the words "as of" in the last paragraph. After some discussion, H. Grench recommended adding a new paragraph No. 5 stating "This Resolution supersedes Resolution 79-12" and Resolution 79-14 could be assigned to the revised Resolution 79-12 , Motion: R. Bishop moved adoption of Resolution 79-14 which--in- cluded the addition of paragraph No. 5 stating "This Resolution supersedes Resolution 79-14 . " and the revisions in the last paragraph of item No. 2 the addition of the words "two years after" and deletion of the words "as of" . This would be a substitute for Resolution 79-12 as adopted by the Board February 14 . H. Turner seconded the motion. Discussion: N. Hanko requested that the minutes reflect that this was a technical correction. The motion passed unanimously. Meeting 79-5 Page three Motion: B. Green moved adoption of the recommendations in report R-79-7, dated February 23, 1979 establishing a policy for the dedication of District lands into the Land Use and Management Planning Process (report R-77-38) adopted on July 26 , 1977. H. Turner seconded the motion. The motion passed unanimously. B. Revised Annual Claims List M. Foster introduced memorandum M-79-38 , dated February 20 , 1979, a Revised Annual Claims List and requested Board approval. He said that the total is the same as authorized in the annual claims list dated August 30, 1978 ; however, two items, Management Vehicle Expense and State-Mandated Insurance, are over budget and an adjustment is required. The annual claims for staff salaries has been reduced by $2050. Motion: B. Green moved Board approval of the Revised Annual Claims List as presented in memorandum M-79-38 , dated February 20, 1979. R. Bishop seconded the motion. Discussion: H. Turner inquired if the alternatives of URT-171-strict self-insuring for Worker' s Compensation has been invest±gat6d. -' A. Crosley replied she had discussed the matter during budget preparation with the District' s insurance agent and he felt the District was doing the best thing at the time. She agreed to inquire again. H. Turner asked that that response be presented to the Budget Committee sometime. R. Mark questioned the Legal Counsel 's Fee. R. Bishop explained the basis for computing adding that it is probably on the low side for attorney' s hourly fees considering the District' s counsel ' s personal experience. A. Crosley advised that staff does a survey of legal counsel fees among other public agencies . The motion passed unanimously. VIII. OLD BUSINESS WITH NO ACTION REQUESTED A. District' s Volunteer Program This item was continued to the next Regular Board Meeting. IX. INFORMATIONAL REPORTS A. H. Grench presented the current status of SB 31 and SB 174 . B. H. Grench called the Board' s attention to information in their packets on the Palo Alto/Stanford University Forum on Community and Environment. He said he and Director Hanko are representing the District on Jobs/Housing Imbalance Com- mittee to cover open space concerns. Meeting 79-5 Page four C. M. Foster distributed a summary showing a comparison Of actual non-land expenditures through January 31, 1979 with the year-to-date budget and the previous year's spending through 7 months. C. Britton and H. Grench answered questions regarding the variances. D. A. Crosley announced that the new Public Communications Coordinator would begin working for the District March 5 and reminded Board members to submit their lists of people who might be interested in information about the District. E. H. Grench distributed a draft worksheet showing a suggested detailed funding plan for the Edgewood site in San Mateo. F. S. Norton said he had reviewed the California Supreme Court' s decision on wage freezes and concluded that all local agencies , including the MROSD, can grant cost of living increases if they are so inclined. H. Grench said he would ask the Personnel Consultant to take that"decision into account when he' s pre- paring the new recommended salary ranges in his overall report. X. CLAIMS Motion: R. Bishop moved the approval of the Revised Claims C-79-4 , dated February 28 , 1979 . H. Turner seconded the motion. The motion passed unanimously. XI. EXECUTIVE SESSION The Board recessed to Executive Session at 8 :45 P.M. to discuss land negotiations. XII. ADJOURNMENT The Board reconvened to adjourn at 9 :40 P.M. Jennie George Deputy District Clerk i II. APPROVAL OF MINUTES A. Minutes of February 28, 1979 B. Green referred the Board to a motion on page two regarding an amendment to the Land Use and Management Planning Process. She said that on line 3 of the motion, the Resolution No. 79-14 should be changed to "Resolution 79-12" . E. Shelley stated the consensus of the Board that the minutes be approved with this correction.