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HomeMy Public PortalAbout05/01/01 CCM107 MEDINA CITY COUNCIL MEETING MINUTES OF MAY 1, 2001 The City Council of Medina, Minnesota met in regular session on May 1, 2001 at 7:30 p.m. in the City Hall Chambers. Mayor John Ferris presided. Members present: Ferris, Smith, and Zietlow, Lane, and Workman. Members absent: None. Also present: Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Tom Kellogg, Planning & Zoning Administrator Loren Kohnen, and Administrator Clerk -Treasurer Paul Robinson. 1. Additions to the Agenda A. Approval of the Hamel Athletic Association 3.2 liquor license. B. Approval of back-stop/fence purchase Hamel Legion Park - Paul Fortin Field. C. Farewell to Todd Larson, the City Intern. D. Planning and Zoning Administrator Update. Moved by Phil Zietlow, seconded by Carolyn Smith, to approve the agenda as amended. Motion passed unanimously. 2. Approval A. Minutes of April 11, 2001 Board of Review meeting. Moved by Phil Zietlow, seconded by Carolyn Smith, to approve the minutes as presented. Motion passed unanimously. B. Minutes of April 17, 2001 Regular Council meeting. There was one correction on Item 10, the 2001Tree Program. Phil Zietlow said that Woodridge Church contributed $3,000, not Holy Name Church. Moved by Phil Zietlow, seconded by Carolyn Smith, to approval the minutes as amended. Motion passed unanimously. 3. Consent Agenda A. 2001 Fee Schedule - Tabled until the next Council meeting. 4. Comments from Residents in Attendance on Items Not on the Agenda There were none. 5. Park Commission Comments Jim Dillman said that there is some talk about providing electricity to the four -field athletic complex, including one light pole for security. Jim Dillman said the Hamel Athletic Association would be willing to contribute 50% or up to $4,000 for a backstop at the Paul Fortin field. Dillman said it is in great need of a new backstop and this would fit in the City's Park Fund expenditures. Medina City Council Meeting Minutes May 1, 2001 108 Moved by Phil Zietlow, seconded by Carolyn Smith, to approve 50% or up to $4,000 to the Hamel Athletic Association for replacement of the backstop at the Paul Fortin field in Hamel Legion Park. Motion passed unanimously. Jim Dillman said at the next Park Commission meeting he would like the park to meet with the Conservation District and work with Galen Bruer on incorporating some conservation activities into the Park Commission. Jim Dillman said he was looking for the go-ahead to set up this meeting. The consensus of the Council was to direct the Public Works Director to go forward with setting up this meeting. 6. Planning Commission Comments Loren Kohnen said a Concept Plan review of the Charles Cudd Development, the Uptown Hamel Ordinance, and the rezoning of the Uptown Hamel area would all be on the Planning Commission agenda. Kohnen also said that the meetings are now starting at 7:00 p.m. instead of 7:30 p.m. 7. City Survey Andrew Gustafson, the Eagle Scout working on this project, said he was looking for feedback and comments of the draft of the survey in the Council packet. There was some question about delivery of the survey. The plan was to mail out the survey to all residents. Bruce Workman had some concerns about this survey. He wanted to make sure that the questions being asked did not provide residents with an idea that the City may provide a particular service. Workman favored not asking questions for which the City was not prepared to fulfill possible requests for new or additional service. There were a number of questions regarding the water system that were discussed. Bruce Workman once again said he was concerned about creating expectations with these questions, especially regarding the water treatment plant. Phil Zietlow said he rarely receives any calls regarding the water quality. Robinson went through some additional questions. There were some general administrative questions. The Council favored adding the administrative questions. The second set of questions related to identifying the respondent. The Council was in favored of adding the first two questions, but not the third. Robinson said he also included a copy of the survey done by Decision Resources by the City of Minnetonka where they provide a better range for questions other than yes or no so that you can get some slightly negative or slightly positive responses instead of just a straight yes or no. The Police Chief said he would work with Andrew Gustafson on providing a broader range for a number of his questions. There was some discussion about the question concerning porta-potties and drinking fountains. The Council decided to remove this question from the survey. In the police section of the survey there was some interest in adding an additional contact type, a more general category that did not seem so negative. The Police Chief said that he would work on that additional category with Andrew, such as community activity or community events. Medina City Council Meeting Minutes May 1, 2001 109 Other questions that were removed from the survey were specific to Independence Beach regarding boat trailers and boat access. In addition, as part of the survey, the Council would like a map included. If possible, they would like it to include the parks in the City, the trails, both existing and proposed, City Hall location, the fire districts, school districts, and zoning, and possibly the sewer and water systems, depending on how cluttered the map got. The survey and map were to be presented back to the Council before being mailed out to the residents. 8. Approval of the Liquor License for the Hamel Athletic Association Moved by Bruce Workman, seconded by Phil Zietlow to approve the liquor license application. There was some discussion about revisiting the fee schedule for liquor license fees. Jim Lane said that when they are reviewing some of the fees for the City of Loretto with the police contract and others, they noticed that Loretto was not charging a sufficient amount to recoup some of the costs of administering it's licenses. He wanted to make sure that Medina was charging enough to do that. Motion passed unanimously. 9. Natural Features Inventory Follow-up Discussion Jim Dillman said that part of the Natural Feature's Inventory was designating wetland areas that could be restored. Jim Dillman said that Bud Eisinger's property across Medina Road has a pretty significant drained wetland that could be restored for wetland credits. He wanted to know if the Council would want City Staff to be actively involved in facilitating the residents creating or recreating this area back into a wetland. He thought there would be some cost involved on the City's behalf to investigate the feasibility of it, probably $2,000 or $3,000. He wanted to know how active the Council wanted City staff to be in such a project. There was a significant amount of discussion on this item. In the end it was decided to talk to the residents that would be involved and gauge their interest. If interested staff could help facilitate this particular project. If successful, some guidelines should be developed for how the City would be involved in future projects of this type. 10. Clean -Up Day Recap Jim Dillman said that Clean -Up Day went real well. They got a lot of stuff; it was another good event. He said that after last year's event, the City hosted an employee appreciation lunch. He would like to do that again this Friday at noon. Carolyn Smith said they wanted to thank the staff for a job well done. Jim Dillman said that there were a lot of residents helping. A number of people did a great job. 11. Final Plat of Wild Meadows Ron Batty said final plat approval was very close, however, there are a couple items still open. He recommended that final approval be put off until the second meeting in May. The items that still needed some additional work were the Storm Water Monitoring plan and the Conservation Easement and agreement between the Conservation District, the developer, and the City. Those have not yet been completed. He said, in order to keep this moving, that staff would feel comfortable with the Council authorizing publication of the Rezoning Ordinance two weeks from today. That would be the same day as the Council meeting. We believe that by that time all the agreements would be completed. Moved by Carolyn Smith, seconded by Bruce Workman, to approve publishing the Ordinance. Motion passed unanimously. Medina City Council Meeting Minutes May 1, 2001 110 Loren Kohnen said that a number of the concerns that he had concerning the monitoring and some of the planting issues have been worked out with Dave Newman. He said it is just a matter of putting that into a final format. 12. Approval of the Joint Powers Resolution Ed Belland said that the City has had a Joint Powers Agreement with the County for a very long time. This is an effort to update that agreement and to protect the City and the County for each other's liability. Moved by Bruce Workman, seconded the Phil Zietlow, to approve Resolution 01-23 adopting the joint powers agreement for use of law enforcement personnel and equipment. Motion passed unanimously. 13. Willow and TH 55 Update Robinson said this item was accidentally placed on the agenda. It will be on the next agenda. 14. Appointments to the Watershed Task Force Moved by Jim Lane, seconded by Bruce Workman, to appoint Carolyn Smith and Don Johnston as Pioneer — Sarah Creek representatives to the Second Generation Task Force, and Mary Verbick and Loren Kohnen as representative to the Elm Creek Watershed District to the Task Force. Tom Supel will be an alternate for both districts. Motion passed unanimously. 15. Extension of the Joint Powers Agreement for Recycling Paul Robinson said the West Hennepin Recycling Commission is seeking requests for proposals (RFP) for recycling service. Robinson said this wasn't because we were dissatisfied with E-Z Recycling, however, it was an effort to go out to the market to ensure that we are receiving the best rate possible. He said the Commission decided it would be best to have a three-year contract. He said we need the Joint Powers Agreement to run simultaneously with the contract and therefore, it needs to be extended. Moved by Phil Zietlow, seconded by Jim Lane, to approve Resolution 01-24 extending the west hennepin recycling commission joint powers agreement. Motion passed unanimously. 16. Cable Franchise Issue Paul Robinson said last week the City was presented with an application for on Open Video System (OVS). He said this is a new type of technology that allows a company to provide telephone, internet, and cable service all on one line. He said it sounds quite interesting, however, the strategy of this particular application is that they would provide this service just to newer developments. Robinson said that this could cause some problems with our current franchise agreement with Mediacom and could create other problems as well. He said right now, just as an update about what's happened and where we are headed. Ron Batty said that the application required a response within five days so we were unable to come to the Council before we had to respond. Bob Vose, one of the attorneys at his firm who deals with the cable issues, provided a response on behalf of Medina, keeping open the Medina City Council Meeting Minutes May 1, 2001 111 possibility that we may require a franchise agreement or would have some type of response to this. Batty said that staff isn't prepared tonight to give the Council a variety of options for what we think the Council should consider or where we should head. We just wanted to get general agreement from the Council that we should pursue this issue. Some of the problems that this application seems to present is the issue of "cherry picking" where somebody comes in and picks off new developments or the best territories, and does not provide the rest of the area with service. We need to set up a meeting between the Cable Commission, Wright Hennepin Electric who is providing this service as well as Mediacom, to help flush out these issues. The consensus of the Council was to have staff work on these issues and come back to the Council when they have further information. 17. Approval of the Bills Moved by Phil Zietlow, seconded by Carolyn Smith, to approve the bills, order check numbers 22333-22376 for $90, 624.9, and payroll check numbers 17067-17087 for $17, 940.24. Motion passed unanimously. 18. Friday Report Update from Loren Kohnen Loren Kohnen said there have been a number of issues that he has been dealing with over the past several weeks. He met with Carolyn Smith and Ron Batty on a couple of safety issues concerning older homes on County 116, and on the Charles Cudd PUD proposal. He has also been testifying for the State regarding a condemnation hearing on the Cavanaugh property concerning acquisition of right-of-way along TH 55. Kohnen said he had sent out letters to properties in the Hamel area regarding outside storage and cleaning up of their properties. He said several of the properties have been cleaned up but there are others that have not. Kohnen was looking for direction from the Council to turn these matters over to the City Attorney who would pursue the cleaning up of these properties. Moved by Carolyn Smith, seconded by Jim Lane, to direct the City Attorney to follow up with these violations. Motion passed unanimously. Kohnen said the Twin City Monorail Building is empty. He has had a few calls about it. He said there will probably will be an application for a conditional use permit in the near future. 19. Farewell to Todd Larson Paul Robinson thanked Todd for his hard work. He did an excellent job during his tenure at the City of Medina. Todd is taking a full-time position with the City of Brooklyn Park as a City Planner. All the Council members and City Staff thanked Todd Larson for a job well done. Loren Kohnen said he especially liked working with Todd and thought Todd did an excellent job. Medina City Council Meeting Minutes May 1, 2001 112 20. Adjournment Moved by Phil Zietlow seconded by Carolyn Smith, to adjourn the meeting at 9:00 pm. Motion passed unanimously. Ferris, ayor Paul Ro on, Ad trator Clerk -Treasurer Medina City Council Meeting Minutes May 1, 2001 113 ORDER CHECKS - MAY 1, 2001 22333 ORCHARD TRUST $880.00 22334 ASPEN ENVIRONMENTAL $51.78 22335 BAILEY NURSERIES, INC. $10,256.36 22336 BCA/TRAINING & DEVELOPMENT SEC $180.00 22337 BONESTROO, ROSENE, ANDERLIK $19,092.50 22338 BUDGET PRINTING $8.12 22339 CARVER COUNTY SHERIFF'S OFFICE $50.00 22340 CHECKPOINT WELDING & FABR $810.40 22341 CLASSIC CLEANING $399.38 22342 CORCORAN, CITY OF $331.92 22343 CULLIGAN $75.72 22344 CY'S UNIFORMS $56.52 22345 DELTA DENTAL $867.45 22346 E-Z-RECYCLING $2,627.46 22347 FORTIS BENEFITS $67.70 22348 GOPHER STATE ONE CALL $51.20 22349 GOVERNMENT TRAINING SERVICE $26.00 22350 HAMEL ATHLETIC CLUB $15,000.00 22351 HARMON GLASS $233.96 22352 HECKSEL MACHINE INC $58.60 22353 HENNEPIN COUNTY $106.14 22354 HENNEPIN COUNTY TREASURER $1,324.04 22355 HERO OFFICE SYSTEMS, LLC $6,498.17 22356 KOCH & SONS $3,390.00 22357 LAW ENFORCEMENT LABOR SERVICES $198.00 22358 MATRIX LASER CARE $158.62 22359 MAYER DISTRIBUTING $7,863.57 22360 MDS MATRIX MEDICAL, INC. $51.40 22361 MEDICA CHOICE $7,207.20 22362 METRO WEST INSPECTION $6,323.50 22363 MINNESOTA CHILD SUPP. PYT.CTR $630.00 22364 MOBIL $120.02 22365 OTTO & ASSOCIATES $800.18 22366 POWERS ELECTRIC PROD. CO. $351.96 22367 QWEST $468.12 22368 RANDY'S SANITATION $89.98 22369 RELIANT ENERGY MINNEGASCO $371.37 22370 ST. CLOUD STATE UNIV $392.00 22371 STATE OF MINNESOTA $400.00 22372 STREICHER'S $26.57 22373 THIBAULT ASSOCIATES $1,088.00 22374 UNITED HORTICULTURAL SUPPLY $876.00 22375 USPS $500.00 22376 XCEL ENERGY $265.08 Total Checks $90,624.99 Medina City Council Meeting Minutes May 1, 2001 114 PAYROLL CHECKS - APRIL 23, 2001 17067 SMITH, CAROLYN A. $138.52 17068 FERRIS, JOHN B $207.79 17069 ZIETLOW, PHILIP K. $138.52 17070 ROBINSON, PAUL A. $1,306.05 17071 SCHERER, STEVEN T. $1,083.11 17072 MCGILL, CHRISTOPHER R. $1,296.74 17073 ROUILLARD, MICHAEL J $625.52 17074 DILLMAN, JAMES D. $1,533.21 17075 DRESSEL, ROBERT P. $974.45 17076 BELLAND, EDGAR J. $1,901.74 17077 VIEAU, CECILIA M. $992.64 17078 SULANDER, LAURA L. $1,075.51 17079 LARSON, SANDRA L. $896.11 17080 BOECKER, KEVIN D. $304.50 17081 PRIEM, JON D $1,203.31 17082 CHRISTENSON, JEREMY L. $1,278.53 17083 NYSTROM, JAMES $1,079.57 . 17084 LANE, JAMES S. $138.52 17085 WORKMAN, BRUCE $138.52 17086 NELSON, JASON $1,011.53 17087 LARSON, TODD A $615.85 $17,940.24 Medina City Council Meeting Minutes May 1, 2001