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Home My Public Portal AboutTBM 2015-07-15 FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, July 15, 2015 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tern Philip Vandernail; Trustees; Eileen Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Town Attorney Rod McGowan Police Chief, Glen Trainor, Others: See attached list Mayor Smith called the meeting to order at 6:05 p.m. 1. Regular Meeting: Roll Call 2. Approval of Agenda: Trustee Soles moved, and Trustee Waldow seconded the motion to approve the Agenda. Motion carried: 7-0. 3. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding water/sewer matters and Development matters and to include TA McGowan, Special Counsel Thorne, TM Durbin, PWD Nordin, TP Trotter and TC Berger. Trustee Miller moved, and Trustee Waldow seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:07 p.m. Exit: 7:45 p.m. Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(1I)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Sessio, ich was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town Attorney Page 2 of 3 Trustee Mather moved, and Trustee Soles seconded the motion to exit executive session. Motion carried: 7-0. 4. Consent Agenda: a) Minutes —July 1, 2015 Trustee Soles moved, and Trustee Vandernail seconded the motion to approve the consent agenda. Motion carried: 7-0. 5. Open Forum: Chamber Quarterly Update; Catherine Ross updated the Board on Chamber events and marketing taking place in the County. There as some discussion on the 4th of July fireworks, Chamber is conducting a survey of the businesses. 6. Public Hearings: 7. Discussion and Possible Action Regarding: a) Resolution 2015-07-03 Approving Elk Creek at Grand Park Final Plan and Final Plats Filings No. 1 and Filing No. 2, Planning Area 5W Grand Park Planned Development District TP Trotter briefed the Board on the Elk Creek project proposal and the Planning Commission's findings. Clark Lipscomb addressed the Board's questions regarding the proposed Final Plan, Final Plats and Affordable Housing Plan. This property is zoned Planned Development District— PD and we are processing a Final Planned Development Plan/Final Plan (FPDP) and a Major Subdivision Final Plat for two filings. The Final Plan application is being processed in accordance with Section 16-5-410 of the Fraser Municipal Code. The Grand Park development is also subject to the requirements contained in the 2003 Rendezvous Annexation Agreement and Planned Development District Plan (PDD), as amended by the 2005 Grand Park PDD Plan amendment. This proposal relates to a portion of Planning Area (PA) 5W, as shown on the Grand Park PDD Plan, Reception #2005-012709. The PDD land use and development notes indicate that "5W comprises 17.1 acres between the Union Pacific Railroad and Elk Creek Meadow. Site planning considerations for this residential neighborhood will include its relationship to the Elk Creek Meadow, buffering the railroad and the commercial planned in 4W." The entitlements in the PDD for PA 5W allow for 70 detached and 30 attached residential units with an average density of 4.5 units per acre. The approved development standards for detached units requires 15% open space and a 35' maximum building height. Required setbacks in PA 5W are 10' in the front yard, 6' in the side yard and 10' in the rear yard. Page 3 of 3 This subdivision application is being processed as a Major Subdivision in accordance with Section 17-5-10 of the Fraser Municipal Code. The purpose of a major subdivision plat is to divide one (1) or more lots or parcels of land into a total of five (5) or more lots or five (5) or more dwelling units. Included in the packet is a resolution recommending approval of the Final Plan and Final Plats, Filing No. 1 and Filing No.2 with conditions. Town Board continued the matter to July 29, 2015. b) Rendezvous Request to Amend Resolution 2015-06-01 Conditions of Approval for East Mountain Filing 9 A proposed Grant of Easement and Augmentation Pond Operation Agreement has been prepared and submitted to the Grand Park and Rendezvous for approval, but has not yet been signed. Execution of this Agreement was a condition of approval of the Rendezvous EM Filing 9 plat. Terry Stanford, representing Rendezvous, addressed the Board regarding the request to change the conditions of approval for East Mountain Filing 9. TP Trotter outlined the background regarding the conditions placed on the Resolution. TA McGowan recommended not accepting the proposed changes to the Resolution. Town Board continued the matter to July 29, 2015. 8. Other Business: Trustee Mather moved, and Trustee Vandernail seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:59 p.m. C�of �SF� (1 9 f(--- Lu Berger, Town Ierk AL i. , . „J„, 4. ..,, tl ..., " R r J� Air COLORADO TOWN BOARD REGULAR MEETING REGISTRATION SHEET July 15, 2015 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board.Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six(6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time.Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color,ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY - \‘...z. cLtrYZr. /l/l tZ-t zyLeG 4- cz� 214s t '7-CDT-A f% ,E �ps-e,6, NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY