HomeMy Public PortalAbout10-25-21 Work SessionMinutes
BOARD OF COMMISSIONERS
Remote work session
7 p.m. Oct. 25, 2021
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Human Resources Director Haley Bizzell, Planning and Economic Development Manager
Shannan Campbell, Administrative Services Director Jen Della Valle, Police Chief Duane
Hampton, Assistant Town Manager and Community Services Director Margaret Hauth, Town
Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance
Director Tiffany Long, Town Manager Eric Peterson and Public Information Officer Catherine
Wright
1.Opening of the work session
Mayor Jenn Weaver called the meeting to order at 7:02 p.m. Town Clerk and Human Resources Technician
Sarah Kimrey called the roll and confirmed the presence of a quorum.
2.Agenda changes and approval
The mayor reviewed several changes to the agenda:
•A revised pay schedule for Item 3D was sent to the board that removes a previous Grade 10 billing
and collections supervisor position which has been unfunded for several years and includes the
addition of a Grade 8 billing and customer service supervisor position.
•Item 3B on Tourism Board budget amendments would be removed from the consent agenda and
added for discussion as Item 4A.
•Item 4D, discussion of the House America Initiative, would be removed from the agenda and added at
a later date following a housing collaborative meeting.
Commissioner Matt Hughes joined the meeting at 7:04 p.m.
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as amended. Commissioner
Mark Bell seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Commissioners Bell, Robb English, Ferguson and Hughes. Nays: 0. Absent:
Commissioner Evelyn Lloyd
3.Items for decision ― consent agenda
A.Miscellaneous budget amendments and transfers
B.Tourism Board budget amendments
C.2022 Board of Commissioners meeting calendar
D.Classification and pay amendment – reclassify utility billing specialist to billing and customer service
supervisor
Oct. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
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Nov. 8, 2021
Motion: Ferguson moved to approve items as amended on the consent agenda. Bell seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Bell, English, Ferguson and Hughes. Nays: None. Absent: Lloyd.
4. In-depth discussion and topics
A. Tourism Board budget amendments
This item was pulled from the consent agenda for discussion. Planning and Economic Development Manager
Shannan Campbell said the transfer of $3,377 for sponsorship of the holiday parade was being brought before
the board for transparency as the total monies in the unallocated special projects and partnerships funds
would be $13,377. The board must approve tourism budget amendments and transfers greater than or equal
to $5,000. Campbell clarified that the Tourism Board during its last meeting approved from the special
projects and partnerships funds $9,561 for the holiday parade and $3,816 for an interpretive sign at the
Burwell School, totaling $13,377. Currently, $10,000 is budgeted in the special projects and partnerships line
item.
Lloyd joined the meeting at 7:09 p.m.
Town Manager Eric Peterson clarified that the $42,000 listed in the budget changes report is the fund balance
appropriated where the revenue is coming from for the interpretative signage and is not the cost of the
signage.
The mayor asked Campbell to explain to the board what is different about the request this year regarding the
holiday parade. Campbell said the Tourism Board has not historically funded the holiday parade. In 2019, the
Hillsborough/Orange County Chamber of Commerce board identified a desire to move away from hosting the
parade and tried to find another organization to host it but was unable to. The chamber board will hold the
parade but does not want to do it fully at the chamber’s expense. Some years the chamber is able to get
corporate sponsorship but is unable to do so now due to COVID-19. The chamber likely will request a contract
with the Tourism Board for regular funding for the parade.
Motion: Bell moved to approve budget amendments. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
B. Discussion of Email Signatures
Public Information Officer Catherine Wright opened discussion of email signatures for the board. There was
discussion about the listing of committee assignments and other representation that the community would be
interested in on the email signatures. The use of separate web pages for each board member on the websites
for the towns of Carrboro and Chapel Hill was noted. There was discussion about adding committee
assignments to such a page and allowing board members to write a biography that includes other work not
directly related to the town. A link to the page could be provided from the email signature.
There was discussion about linking from the email signatures to the personal social media sites that elected
leaders use to communicate with the community. Wright and Town Attorney Bob Hornik provided the
reasons for not doing this: Blurring the lines between official and personal social media accounts could create
issues with:
Oct. 25, 2021
Board of Commissioners Work Session
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Nov. 8, 2021
• Town assets being used to further personal political campaigning that may occur on the personal
social media sites.
• The need for the town to have access to the sites for public records requests.
• First Amendment issues and the ability for board members to have personal control over their sites,
including the removal of content.
There was discussion about the use of contact forms vs. email addresses on the town website. It was noted
that attachments cannot be sent through the contact forms. Wright said the contact forms were added due to
issues with spam and was initiated by former Commissioner Mike Gering. She said she would talk to the
town’s web developer about whether the contact forms could be made to accept attachments and to the
information technology manager about her thoughts on reverting to email addresses on the website.
The board discussed position titles on the email signatures. The majority preferred using “Commissioner” on
the signature for board member positions. Ferguson wanted to allow flexibility.
The board was in agreement on using the current signatures through the end of the calendar year. Staff will
return with options for the email signatures and individual board member pages.
C. Enforcement options for the Non-Discrimination Ordinance (NDO)
Ferguson opened discussion, noting that the organization Equality North Carolina suggested that the town
decriminalize its non-discrimination ordinance, which the board adopted in January. She said amending the
ordinance to cite civil vs. criminal penalties fits with Hughes’ request in this item for developing a system and
process for enforcement of the ordinance.
Hughes noted that since the town passed its ordinance, 15 other communities have passed such ordinances,
with some working out details of the enforcement process before approval. He said Raleigh has an
intergovernmental arrangement with Wake County in which Wake does the investigatory work when a
complaint is filed in Raleigh.
The town attorney said he has talked with Orange County’s attorney about this issue and an
intergovernmental agreement with the Orange County Human Relations Commission serving in the
investigatory role for Hillsborough may be possible. He said he could talk further with county officials about
the process they have in place already if the board desires. There was a question about whether Carrboro and
Chapel Hill also plan to pursue an intergovernmental agreement with the county. Hornik said both towns are
undecided and have their own enforcement mechanisms but nothing set in stone.
The board was in agreement that the town attorney should continue discussions with the county. Hornik
suggested tabling amendments to the ordinance until after those discussions.
D. Discussion of House America Initiative
5. Other business
There was none.
6. Committee updates and reports
Board members gave updates on the committees and boards on which they serve. Assistant Town Manager
and Community Services Director Margaret Hauth noted that a listing of Metropolitan Planning Organization
projects lists a proposed connector across Interstate 85 as a road project. She said this provides the town
flexibility as studies need to be reviewed before the town can fully commit to only a pedestrian crossing. In
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Board of Commissioners Work Session
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Nov. 8, 2021
addition, she noted that a pre-construction meeting was held that day on a public safety facility that Orange
Rural Fire Department and Orange County Emergency Services are building at the Waterstone development.
Work may be starting this week.
7. Adjournment
Motion: Hughes moved to adjourn at 8:35 p.m. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
Oct. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
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Nov. 8, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 10/25/2021 TO 10/25/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4100-5300-041 ATTORNEY FEES
10/25/2021 125,000.00 390.00To cover legal services 24046 125,390.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
10/25/2021 5,000.00 -390.00To cover legal services 24047 4,610.00EBRADFORD
10-10-6300-5300-330 SUPPLIES - DEPARTMENTAL
10/25/2021 600.00 3,715.00To cover snow dog plow 24054 4,315.00EBRADFORD
10-60-6900-5300-167 MAINTENANCE - MUSEUM
10/25/2021 30,000.00 -3,715.00To cover snow dog plow 24053 26,285.00EBRADFORD
30-80-3900-3900-000 FUND BALANCE APPROPRIATED
10/25/2021 728,039.00 2,335.19To re-est FY21 PO not rolled forward 24077 1,006,574.19EBRADFORD
30-80-7200-5300-571 SAFETY AWARDS PROGRAM
10/25/2021 0.00 6,028.00To cover safety dividends 24048 6,028.00EBRADFORD
30-80-7200-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
10/25/2021 118,653.00 -6,028.00To cover safety dividends 24050 112,625.00EBRADFORD
30-80-8120-5300-443 C.S./GENERATOR LOAD TESTING
10/25/2021 18,520.00 2,335.19To re-est FY21 PO not rolled forward 24076 20,855.19EBRADFORD
35-30-5900-5300-571 SAFETY AWARDS PROGRAM
10/25/2021 0.00 656.00To cover safety dividends 24049 656.00EBRADFORD
35-30-5900-5350-615 SERVICE CHARGE - SAFETY & RISK MGMT
10/25/2021 4,746.00 -656.00To cover safety dividends 24051 4,090.00EBRADFORD
4,670.38
EBRADFORD 4:49:00PM10/18/2021
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Governing
Body
Governing
Body
Public
Space
Special
Appropriations
W&S
Revenue
Admin. of
Enterprise
Admin. of
Enterprise
WTP
Stormwater
Stormwater
APPROVED: 4/0
DATE: 10/25/21
VERIFIED: ___________________________________
Oct. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 9
Nov. 8, 2021
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 10/25/2021 TO 10/25/2021
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
74-00-3900-3900-000 FUND BALANCE APPROPRIATED
10/25/2021 42,364.00 3,377.00To cover Burwell School Interpretive Sign 24044 45,741.00EBRADFORD
74-51-6250-5300-731 SPECIAL PROJ/PARTNERSHIPS
10/25/2021 14,500.00 3,377.00To cover Burwell School Interpretive Sign 24045 17,877.00EBRADFORD
6,754.00
EBRADFORD 2:10:39PM10/05/2021
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Tourism
Board
Tourism
Board
APPROVED: 5/0
DATE: 10/25/21
VERIFIED: ___________________________________
Oct. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
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Nov. 8, 2021
101 E. Orange St., PO Box 429, Hillsborough, NC 27278 | 919-732-1270
www.hillsboroughnc.gov | @HillsboroughGov
Adopted Oct. 25, 2021
Meeting Schedule: 2022
BOARD OF COMMISSIONERS
Meetings start at 7 p.m. in the Board Meeting Room of the Town Hall Annex,
105 E. Corbin St., unless otherwise noted.
Times, dates and locations are subject to change.
Due to public health concerns related to COVID-19, the board may conduct
remote meetings utilizing Zoom. The public will be able to view and listen to the
meeting via live streaming video on the town’s YouTube channel.
Regular meetings
Regular meetings typically occur the second Monday of the month.
Jan. 10 Remote
Feb. 14 Remote
March 14 Remote
April 11 Remote
May 9 Remote
June 13 Remote
Aug. 8 Remote
Sept. 12 Remote
Oct. 10 Remote
Nov. 14 Remote
Dec. 12 Remote
Work sessions
Work sessions typically occur the fourth Monday of the month.
Jan. 24 Remote
Feb. 28 Remote
March 28 Remote
April 25 Remote
May 23 Remote
June 27 Remote (with budget adoption)
Aug. 22 Remote
Sept. 26 Remote
Oct. 24 Remote
Nov. 28 Remote
Joint public hearings
Joint public hearings with the Planning Board typically occur the third Thursday of a month.
Jan. 20 Remote
April 21 Remote
July 21 Remote
Oct. 20 Remote
Oct. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
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Nov. 8, 2021
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
1 31,209 40,571 49,934 N 0100 CUSTOMER SERVICE REPRESENTATIVE
1 31,209 40,571 49,934 N 0101 METER SERVICES TECHNICIAN
1 31,209 40,571 49,934 N 0102 UTILITY MAINTENANCE TECHNICIAN I
2 32,769 42,600 52,431 N 0204 ACCOUNTS PAYABLE TECHNICIAN
2 32,769 42,600 52,431 N 0205 ADMINISTRATIVE SUPPORT SPECIALIST
2 32,769 42,600 52,431 N 0206 EQUIPMENT OPERATOR I
2 32,769 42,600 52,431 N 0207 UTILITY MAINTENANCE TECHNICIAN II
2 32,769 42,600 52,431 N 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE
3 34,408 44,730 55,052 N 0304 EQUIPMENT OPERATOR II
3 34,408 44,730 55,052 N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST
3 34,408 44,730 55,052 N 0306 UTILITY BILLING SPECIALIST
3 34,408 44,730 55,052 N 0307 UTILITY MAINTENANCE TECHNICIAN III
3 34,408 44,730 55,052 N 0308 WASTEWATER PLANT OPERATOR I
3 34,408 44,730 55,052 N 0309 WATER PLANT OPERATOR I
4 36,128 46,967 57,805 N 0403 CREW LEADER/EQUIPMENT OPERATOR III
4 36,128 46,967 57,805 N 0405 PLANNING TECHNICIAN
4 36,128 46,967 57,805 N 0406 UTILITY SYSTEMS MECHANIC I
4 36,128 46,967 57,805 N 0407 WASTEWATER PLANT OPERATOR II
4 36,128 46,967 57,805 N 0408 WATER PLANT OPERATOR II
4 36,128 46,967 57,805 N 0409 PLANT MAINTENANCE MECHANIC I
4 36,128 46,967 57,805 N 0410 PLANT MECHANIC
5 37,934 49,315 60,695 N 0507 ACCOUNTING TECHNICIAN
5 37,934 49,315 60,695 N 0509 UTILITY SYSTEMS MECHANIC II
5 37,934 49,315 60,695 N 0510 PLANT MAINTENANCE MECHANIC II
6 39,831 51,781 63,730 N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0609 UTILITY SYSTEMS MECHANIC III
6 39,831 51,781 63,730 N 0610 WASTEWATER LABORATORY SUPERVISOR
6 39,831 51,781 63,730 N 0611 WASTEWATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0612 WATER PLANT OPERATOR III
6 39,831 51,781 63,730 N 0613 PLANT MAINTENANCE MECHANIC III
7 41,823 54,370 66,916 N 0708 BACKFLOW/FOG SPECIALIST
7 41,823 54,370 66,916 N 0711 FLEET MECHANIC
7 41,823 54,370 66,916 N 0712 OPERATOR IN RESPONSIBLE CHARGE
8 43,914 57,088 70,262 N 0804 METER SERVICES SUPERVISOR
8 43,914 57,088 70,262 N 0805 POLICE OFFICER/POLICE OFFICER FIRST CLASS
8 43,914 57,088 70,262 N 0806 PUBLIC INFORMATION SPECIALIST
8 43,914 57,088 70,262 N 0807 STORMWATER PROGRAM COORDINATOR
8 43,914 57,088 70,262 E 0808 BILLING & CUSTOMER SERVICE SUPERVISOR
9 46,110 59,942 73,775 N 0908 CHIEF WASTEWATER PLANT OPERATOR
9 46,110 59,942 73,775 E 0910 FINANCIAL ANALYST
9 46,110 59,942 73,775 E 0911 MANAGEMENT ANALYST
9 46,110 59,942 73,775 E 0912 PLANNER
9 46,110 59,942 73,775 N 0913 UTILITIES INSPECTOR
9 46,110 59,942 73,775 N 0914 SENIOR POLICE OFFICER
10 48,415 62,940 77,464 E 1012 BILLING & COLLECTION SUPERVISOR
10 48,415 62,940 77,464 E 1013 HUMAN RESOURCES ANALYST
10 48,415 62,940 77,464 N 1014 POLICE CORPORAL
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Board of Commissioners Work Session
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Nov. 8, 2021
10 48,415 62,940 77,464 E 1016 WEB DEVELOPER/ASSISTANT PIO
10 48,415 62,940 77,464 N 1017 LEAD UTILITIES INSPECTOR
10 48,415 62,940 77,464 N 1019 MASTER POLICE OFFICER
10 48,415 62,940 77,464 N 1020 FACILITIES COORDINATOR
11 50,836 66,087 81,337 E 1107 UTILITY MAINTENANCE SUPERVISOR
11 50,836 66,087 81,337 E 1108 UTILITY SYSTEM SUPERVISOR
11 50,836 66,087 81,337 E 1109 BUDGET & MANAGEMENT ANALYST
12 53,378 69,391 85,404 E 1211 FLEET MAINTENANCE SUPERVISOR
12 53,378 69,391 85,404 N 1212 POLICE SERGEANT
12 53,378 69,391 85,404 E 1213 SENIOR PLANNER
13 56,047 72,860 89,674 E 1301 TOWN CLERK/HR TECH
14 58,849 76,504 94,158 E 1405 POLICE LIEUTENANT
14 58,849 76,504 94,158 E 1407 SAFETY & RISK MANAGER
14 58,849 76,504 94,158 E 1409 CIVIL ENGINEER
15 61,791 80,329 98,866 E 1507 UTILITY SYSTEM SUPERINTENDENT
15 61,791 80,329 98,866 E 1508 WASTEWATER PLANT SUPERINTENDENT
15 61,791 80,329 98,866 E 1509 WATER PLANT SUPERINTENDENT
16 64,881 84,345 103,809
17 68,125 88,562 109,000 E 1701 PUBLIC INFORMATION OFFICER
17 68,125 88,562 109,000 E 1702 PUBLIC SPACES & SUSTAINABILITY MANAGER
17 68,125 88,562 109,000 E 1703 PUBLIC WORKS MANAGER
17 68,125 88,562 109,000 E 1704 HR MANAGER
17 68,125 88,562 109,000 E 1705 STORMWATER & ENVIRONMENTAL SERVICES MANAGER
17 68,125 88,562 109,000 E 1706 IT MANAGER
18 71,531 92,990 114,450 E 1801 PLANNING & ECONOMIC DEVELOPMENT MANAGER
19 75,108 97,640 120,172
20 78,863 102,522 126,181 E 2002 BUDGET DIRECTOR
21 82,806 107,648 132,490
22 86,947 113,031 139,114 E 2201 ADMINISTRATIVE SERVICES DIRECTOR
23 91,294 118,682 146,070 E 2300 CHIEF OF POLICE
23 91,294 118,682 146,070 E 2301 FINANCE DIRECTOR
23 91,294 118,682 146,070 E 2302 UTILITIES DIRECTOR
24 95,859 124,616 153,374 E 2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR
Oct. 25, 2021
Board of Commissioners Work Session
Approved: ____________________
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Nov. 8, 2021