HomeMy Public PortalAbout2018 Agreement.pdfMASTER AGREEMENT BETWEEN VILLAGE OF KEY BISCAYNE AND
KIMLEY-HORN AND ASSOCIATES, INC. FOR CONTINUING PROFESSIONAL SERVICES
THIS AGREEMENT is made this 14) day of Match 2018, by and between
Village of Key Biscayne ("the Client" or "Village") and KIMLEY-HORN AND ASSOCIATES, INC ("the
Consultant").
RECITALS
The Client and Kimley-Horn desire to set forth the general terms and conditions whereby
Kimley-Horn, will be engaged to provide professional consulting services on one or more projects (with
respect to each engagement "the Project"), with the specifics of each engagement to be set forth in an
executed Individual Project Order ("IPO").
AGREEMENT
(1) Scope of Services and Additional Services. The undertaking of the Consultant to perform
professional Services under this Agreement extends only to the services set forth in IPO's ("the
Services"). All executed IPOs shall be incorporated herein and made part of this Agreement.
(a) The Village of Key Biscayne Manager ("Village Manager"), will act as the Client's
representative with respect to the services to be rendered under this Agreement. Such person shall have
complete authority to transmit instructions, receive information, and make or interpret the Client's
decisions.
(b) All criteria and information of the services and work provided shall be enumerated in each
IPO and mutually agreed upon, by the Client and Consultant, prior to payment becoming due and payable.
(2) Client's Responsibilities. In addition to other responsibilities described in this Agreement
or imposed by law, the Client shall have the following responsibilities:
(a) Assist the Consultant by placing at its disposal all available information pertinent to the
Project including previous reports and any other data relative to studies, design, or construction or
operation of the Project.
(b) Furnish to the Consultant, as required for performance of the Consultant's Services
(except to the extent provided otherwise in the IPO in question) (i) data prepared by or services of others,
including without limitation borings, probings and subsurface explorations, hydrographic surveys,
laboratory tests and inspection of samples, materials and equipment; (ii) appropriate professional
interpretations of all of the foregoing, if available; (iii) environmental assessment and impact statements;
(iv) property, boundary, easement, right-of-way, topographic and utility surveys; (v) property descriptions;
1
(vi) zoning, deed and other land use restrictions; and (vii) other special data or consultations; all of which
Consultant may use and rely upon.
(c) Provide Consultant surveys to establish reference points for construction (except to the
extent provided otherwise in the IPO in question).
(d) Arrange for access to and make all provisions for the Consultant to enter upon public and
private property as required for the Consultant to perform services under this Agreement upon the
Consultant's agreement to the Client's Access Agreement, attached and incorporated herein as Exhibit
(e) The Village may elect to examine all studies, reports, sketches, drawings, specifications,
proposals and other documents presented by the Consultant, obtain advice of an attorney, insurance
counselor and other consultants as the Village deems appropriate for such examination and render in
writing decisions pertaining thereto within a reasonable time so as not to delay the services of the
Consultant. The Consultant shall have no liability to the Client for delays resulting from Client's failure to
review documents promptly.
(f) Furnish approvals and permits for all government authorities having jurisdiction over the
Project, if any, and such approvals and consents from others as may be necessary for completion of the
Project.
(g)
Provide such accounting, independent cost estimating and insurance counseling services
as the Client may require.
(h) Attend the pre -bid conference, bid opening, pre -construction conferences, construction
progress and other job -related meetings and substantial completion inspections and final payment
inspections.
(i)
Give prompt written notice to the Consultant whenever the Client observes or otherwise
becomes aware of any development that affects the scope, timing, or payment of Consultant's services, or
any defect or nonconformance in any aspect of the Project.
(j) Bear all costs incidental to compliance with the requirements of this paragraph. No cost or
service shall be duplicative on the Village. Any costs incurred, or services provided, by the Village shall not
be paid or included in the Services provided by the Consultant. No costs or services incurred or performed
by the Village may be included in an IPO, such cost or service shall be deemed voidable.
(3) Period of Services. The provisions of this section and the rates of compensation for the
Consultant provided for elsewhere in this Agreement have been agreed to in anticipation of conditions
permitting orderly and responsive progress of the Project through completion of the Consultant's Services.
The Consultant shall begin work timely on each IPO after receipt of a fully executed copy of the IPO in
question. The times for performance shall be extended as necessary for periods of suspension or delay
resulting from circumstances the Consultant does not control. If such suspension or delay extends for
more than six months (cumulatively), the rates of compensation in the current IPO may be renegotiated, if
delays or extensions have been a direct result of Village requirements, requests, or responses.
(4) Compensation for Services. The Consultant's compensation shall be computed on the
basis set forth in each IPO.
(5) Method of Payment.
(a) Invoices will be submitted periodically for services performed and expenses incurred.
Payment of each invoice will be due within 25 days of receipt and should include the invoice number and
Kimley-Horn project number. The Client shall also pay any applicable sales tax. All retainers will be held
by the Consultant for the duration of the project and applied against the final invoice. Interest will be
added to accounts not paid within 25 days at the maximum rate allowed by law. If the Client fails to make
any payment due the Consultant under this or any other agreement within 30 days after the Consultant's
transmittal of its invoice, the Consultant may, after giving notice to the Client, suspend services and
withhold deliverables until all amounts due are paid in full and may commence proceedings to secure its
right to payment under this Agreement
(b) Consultant shall deliver an invoice no more than once per month detailing the Services
completed and the amount due to Consultant under the Statement for the period of time services were
rendered. Fees shall be paid in arrears each month, pursuant to Consultant's invoice and acceptance of
the Services by the Village Manager.
(c) If the Client objects to any charge on an invoice, it shall so advise the Consultant in writing
giving its reasons within fourteen (14) days of receipt of the invoice or all such objections shall be waived
and the amount stated in the invoice shall conclusively be deemed due and owing. If the Client objects on
only a portion of the invoice, payment for all other portions remains due within 25 days of receipt.
(d) The Consultant may negotiate payment of any check tendered by the Client, even if the
words "in full satisfaction" or words intended to have similar effect appear on the check without such
negotiation being an accord and satisfaction of any disputed debt and without prejudicing the right of the
Consultant to collect additional amounts from the Client.
(6) Ownership and Access to Records and Audits.
(a) Consultant acknowledges that all inventions, innovations, improvements, developments,
methods, designs, analyses, drawings, reports and all similar or related information (whether patentable or
not) which relate to Services to the Client which are conceived, developed or made by Consultant during
the term of this Agreement ("Work Product") belong to the Client. Consultant shall promptly disclose such
Work Product to the Client and perform all actions reasonably requested by the Client (whether during or
after the term of this Agreement) to establish and confirm such ownership (including, without limitation,
3
assignments, powers of attorney and other instruments).
(b) Consultant agrees to keep and maintain public records in Consultant's possession or
control in connection with Consultant's performance under this Agreement. Consultant additionally agrees
to comply specifically with the provisions of Section 119.0701, Florida Statutes. Consultant shall ensure
that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and
following completion of the Agreement until the records are transferred to the Client.
(c) Upon request from the Client's custodian of public records, Consultant shall provide the
Client with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as
otherwise provided by law.
(d) Unless otherwise provided by law, any and all records, including but not limited to reports,
surveys, and other data and documents provided or created in connection with this Agreement are and
shall remain the property of the Client.
(e) Upon completion of this Agreement or in the event of termination by either party, any and
all public records relating to the Agreement in the possession of the Consultant shall be delivered by the
Consultant to the Village Manager, at no cost to the Client, within seven (7) days. Consultant shall certify,
in the form of a sworn affidavit that the documents provided are a complete and comprehensive catalog of
all documents made and prepared pursuant to the performance of this Agreement, whether used or relied
upon. All such records stored electronically by Consultant shall be delivered to the Client in a format that
is compatible with the Client's information technology systems. Once the public records have been
delivered upon completion or termination of this Agreement, the Consultant shall destroy any and all
duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. The Consultant may keep a copy of any documents that were relied upon in the
performance of professional services.
(f) Any compensation due to Consultant shall be withheld until all records are received as
provided herein.
(g) Consultant's failure or refusal to comply with the provisions of this section shall result in
the immediate termination of this Agreement by the Client.
Section 119.0701(2)(a), Florida Statutes
IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: Jennifer Duque
Mailing address: 88 West McIntyre Street
4
Suite 220
Key Biscayne, FL 33149
Telephone number: 305-365-5506
Email: jduque@keybiscayne.fl.gov
(7) Opinions of Cost. Since the Consultant does not control the cost of labor, materials,
equipment or services furnished by others, methods of determining prices, or competitive bidding or
market conditions, any and all opinions rendered as to costs, including but not limited to opinions as to the
costs of construction and materials, shall be made on the basis of its experience and qualifications and
represent its best judgment as an experienced and qualified professional, familiar with the industry. The
Consultant cannot and does not guarantee that proposals, bids or actual costs will not vary from opinions
of cost prepared by it.
(8) Termination. The Client, without cause, may terminate this Agreement upon thirty (30)
calendar days written notice to the other party. The Client may terminate this Agreement immediately with
cause. Upon receipt of written notice of termination from the Client, Consultant shall immediately stop
work on the Project unless directed otherwise by the Village Manager, in writing. In the event of any
termination, the Consultant will be paid for all services rendered to the effective date of termination, all
expenses subject to reimbursement, and other reasonable expenses incurred by the Consultant as a
result of such termination. The Consultant shall transfer all books, records, reports, working drafts,
documents, maps, and data pertaining to the Services and the Project to the Village, in a hard copy and
electronic format within seven (7) days from the date of the written notice of termination or the date of
expiration of this Agreement.
(9) Insurance.
(a) Consultant shall secure and maintain throughout the duration of this Agreement insurance
of such types and in such amounts not less than those specified below as satisfactory to Client, naming
the Client as an Additional Insured on all policies except Workers Compensation and Professional
Liability, underwritten by a firm rated A -X or better by A.M. Best and qualified to do business in the State of
Florida. The insurance coverage shall be primary insurance with respect to the Client, its officials,
employees, agents and volunteers naming the Client as additional insured. Any insurance maintained by
the Client shall be in excess of the Consultant's insurance and shall not contribute to the Consultant's
insurance. The insurance coverages shall include at a minimum the amounts set forth in this Section 9
and may be increased by the Client as it deems necessary or prudent.
(b) Commercial General Liability coverage with limits of liability of not less than a $2,000,000
per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall
5
also include Completed Operations and Product Liability coverages and eliminate the exclusion with
respect to property under the care, custody and control of Consultant. The General Aggregate Liability
limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000
each.
(c) Workers Compensation and Employer's Liability insurance, to apply for all employees for
statutory limits as required by applicable State and Federal laws. The policy(ies) must include Employer's
Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the
Consultant shall be allowed to provide Services pursuant to this Agreement who is not covered by
Worker's Compensation insurance with the exception of those subcontractors and agents who are exempt
from Florida Workers' Compensation Law by Statute.
(b) Business Automobile Liability with minimum limits of $1,000,000 per Occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no
more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive
endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non -Owned
Vehicles.
(d) Professional Liability Insurance in an amount of not less than Two Million Dollars
($2,000,000.00) per occurrence, single limit.
(10) Standard of Care. The standard of care applicable to Consultant's services will be the
degree of care and skill ordinarily exercised by consultants performing the same or similar services in the
same locality at the time the services are provided. No warranty, express or implied, is made or intended
by the Consultant's undertaking herein or its performance of services, and it is agreed that the Consultant
is not a fiduciary with respect to the Client.
(11) Limitation on Liability. In recognition of the relative risks and benefits of the Project to
both the Client and the Consultant, the risks have been allocated such that the Client agrees, to the fullest
extent of the law, and notwithstanding any other provisions of this Agreement or the existence of
applicable insurance coverage, that the total liability, in the aggregate of the Consultant and the
Consultant's officers, directors, employees, agents, and the Consultant's subconsultants, and any of them,
to the Client or to anyone claiming by, through or under the Client, for any and all claims, losses, costs or
damages whatsoever arising out of, resulting from or in any way related to the services under this
Agreement from any cause or causes, including but not limited to, the negligence, professional errors or
omissions, strict liability or breach of contract or any warranty, express or implied, of the Consultant or the
Consultant's officers, directors, employees, agents, the Consultant's subconsultants or any of them, shall
not exceed twice the total compensation received by the Consultant under the IPO in question or $50,000,
whichever is greater. Higher limits of liability may be negotiated for additional fee. Under no
6
circumstances shall the Consultant be liable for extra costs or other consequences due to changed
conditions, or for costs related to the failure of contractors or materialmen to perform work in accordance
with the plans and specifications. This Section 11 is intended solely to limit the remedies available to the
Client or those claiming by or through the Client, and nothing in this Section 11 shall require the Client to
indemnify the Consultant.
(12) Mutual Waiver of Consequential Damages. In no event shall either party be liable to the
other for any consequential, incidental, punitive, or indirect damages including but not limited to loss of
income or lost profits.
(13) Certifications. The Consultant shall not be required to execute certifications or third -party
reliance letters that are inaccurate, that relate to facts of which the Consultant does not have actual
knowledge, or that would cause the Consultant to violate applicable rules of professional responsibility.
(14) Conflict of Interest. The Client recognizes and acknowledges that the Consultant is
engaged in a business which provides consulting services to multiple clients including other governmental
entities. Further, the Client recognizes and acknowledges that the Consultant may presently, or may in
the future, represent clients who are or may be doing business in or with the Village of Key Biscayne.
Consultant may perform services for clients who are or may have matters before the Village Council. The
Consultant may retain and represent future clients discloses any and all clients it represents that may pose
a current conflict of interest and any future matters that may pose a conflict of interest which are now or
may reasonably be expected to come before the Village Council for its consideration, if and only if, the
Village agrees and waives possible conflict of interest in writing.
(15) Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate
against any of its employees or applicants for employment because of their race, color, religion, sex, or
national origin, and to abide by all Federal and State laws regarding nondiscrimination
(16) Attorney's Fees and Waiver of Jury Trial.
(a) In the event of any litigation arising out of this Agreement, the prevailing party shall be
entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law
clerks and legal assistants, and including fees and expenses charged for representation at both the trial
and appellate levels.
(b) In the event of any litigation arising out of this Agreement, each party hereby knowingly,
irrevocably, voluntarily and intentionally waives its right to trial by jury.
7
(17) Governing Law. This Agreement shall be construed in accordance with and governed by
the laws of the State of Florida. Venue for any litigation arising out of this Agreement shall be proper
exclusively in Miami -Dade County, Florida.
(18) Hazardous Substances. In no event shall Consultant be a custodian, transporter,
handler, arranger, contractor, or remediator with respect to hazardous substances and conditions.
Consultant's services will be limited to professional analysis, recommendations, and reporting, including,
when agreed to, plans and specifications for isolation, removal, or remediation. The Consultant shall
notify the Client of hazardous substances or conditions not contemplated in the scope of services of which
the Consultant actually becomes aware. Upon such notice by the Consultant, the Consultant will stop
affected portions of its services.
(19)
Construction Phase Services
(a) If the Consultant's services include the preparation of documents to be used for construction
and the Consultant is not retained to make periodic site visits, the Client assumes all responsibility for
interpretation of the documents and for construction observation, and the Client waives any claims against
the Consultant in any way connected thereto.
(b) If the Consultant provides construction phase services, the Consultant shall have no
responsibility for any contractor's means, methods, techniques, equipment choice and usage, sequence,
schedule, safety programs, or safety practices, nor shall Consultant have any authority or responsibility to
stop or direct the work of any contractor that is not hired, contracted by, or engaged by the Consultant.
The Consultant's visits will be for the purpose of endeavoring to provide the Client a greater degree of
confidence that the completed work of its contractors will generally conform to the construction documents
prepared by the Consultant. Consultant neither guarantees the performance of contractors, nor assumes
responsibility for any contractor's failure to perform its work in accordance with the contract documents.
(c) The Consultant is not responsible for any duties assigned to the design professional in the
construction contract that are not expressly provided for in this Agreement. The Client agrees that each
contract with any contractor shall state that the contractor shall be solely responsible for job site safety and
for its means and methods; that the contractor shall indemnify the Client and the Consultant for all claims
and liability arising out of job site accidents; and that the Client and the Consultant shall be made
additional insureds under the contractor's general liability insurance policy.
(20) No Third-Partv Beneficiaries; Assignment and Subcontracting. Nothing under this
Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the
Client and the Consultant, and all duties and responsibilities undertaken pursuant to this Agreement will be
for the sole and exclusive benefit of the Client and the Consultant and not for the benefit of any other
8
party. The Client shall not assign, sublet or transfer any rights under or interest in this Agreement or any
claim arising out of the performance of services by the Consultant without the written consent of the
Consultant.
(a) The Consultant reserves the right to augment its staff with subconsultants as it deems
appropriate due to project logistics, schedules, or market conditions. If the Consultant exercises this right,
it will maintain the agreed -upon billing rates for services identified in this Agreement or the IPO, regardless
of whether the services are provided by in-house employees, contract employees, or independent
subconsultants. The Consultant shall be responsible for all payments to any subconsultants and shall
maintain responsibility for all work related to each Project.
(b) Consultant may only utilize the services of a particular subconsultant with the prior written
approval of the Village Manager, which approval may be granted or withheld in Village Manager's
reasonable discretion.
(21) Confidentiality. The Client hereby consents to the use and dissemination by the
Consultant of photographs of the Project and to the use by the Consultant of facts, data and information
obtained by the Consultant in the performance of its services. Notwithstanding the foregoing, with respect
to any facts, data or information specifically identified in writing by the Client as confidential, the Consultant
shall use reasonable care to maintain the confidentiality of such identified material.
(22) Indemnification. Consultant shall indemnify and hold harmless the Client, its officers,
agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of
action, judgment or damages, to the extent caused by the Consultant's negligent performance or non-
performance of any provision of this Agreement, including, but not limited to, liabilities arising from
contracts between the Consultant and third parties made pursuant to this Agreement. Consultant shall
reimburse the Client for all its expenses including reasonable attorneys' fees and costs incurred in and
about the defense of any such claim or investigation and for any judgment or damages arising from
Consultant's negligent performance or non-performance of this Agreement. The provisions of this section
shall survive termination of this Agreement.
(23) Notices/Authorized Representatives.
Any notices required by this Agreement shall be in writing and shall be deemed to have
been properly given if transmitted by hand -delivery, by registered or certified mail with postage prepaid
return receipt requested, or by a private postal service, addressed to the parties (or their successors) at
the following addresses:
For the Client: John C. Gilbert
9
Village Manager
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
With a copy to:
For The Consultant:
With a copy to:
Stephen J. Helfman, Esq.
Village Attorney
Weiss Serota Helfman Cole & Bierman, P.L.
2525 Ponce de Leon Blvd., Suite 700
Coral Gables, Florida 33134
Joshua Horning, P.E.
Project Manager
Kimley-Horn and Associates, Inc.
1615 South Congress Avenue Suite 201
Delray Beach, FL 33445
Kevin Schanen, P.E.
Vice President
Kimley-Horn and Associates, Inc.
1920 Wekiva Way, Suite 200
West Palm Beach, FL 33411
(24) Miscellaneous Provisions. This Agreement is to be governed by the law of the State of
Florida. This Agreement and each executed IPO contain the entire and fully integrated agreement
between the parties, and supersede all prior and contemporaneous negotiations, representations,
agreements or understandings, whether written or oral. Except as provided in Section 1, this Agreement
can be supplemented or amended only by a written document executed by both the Consultant and the
Client. Any provision in this Agreement that is unenforceable shall be ineffective to the extent of such
unenforceability without invalidating the remaining provisions hereof. Also, the non -enforcement of any
provision by either party shall not constitute a waiver of that provision nor shall it affect the enforceability of
that provision or of the remainder of this Agreement.
(25) IT IS AGREED THAT PURSUANT TO FLORIDA
STATUTES 558.0035, INDIVIDUAL EMPLOYEES HIRED BY
CONSULTANT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR
10
DAMAGES RESULTING FROM NEGLIGENCE IN PERFORMING
SERVICES UNDER THIS CONTRACT.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the
day and year first above written.
KIMLEY-HO,RN AND ASSOCIATES, INC.
Approved as to Form and Legal Sufficiency:
Village Attorney
11
BY:
ITS: V ke K. } ,02"7
ATTEST:
A i S i sik 'T co cite W/1
VILLAGE:
VILLAGE OF KEY BISCAYNE, a
Florida municipal corporation
INDIVIDUAL PROJECT ORDER NUMBER (FORM)
Describing a specific agreement between Kimley-Horn and Associates, Inc. (the Consultant), and Village
of Key Biscayne (the Client) in accordance with the terms of the Master Agreement for Continuing
Professional Services dated , which is incorporated herein by
reference.
Identification of Project:
Specific scope of basic Services:
Additional Services if required:
Schedule:
Deliverables:
Terms of compensation:
Other special terms of Individual Project Order:
ACCEPTED:
VILLAGE OF KEY BISCAYNE KIMLEY-HORN AND ASSOCIATES, INC.
BY:
John C. Gilbert, Village Manager
DATE:
BY:
TITLE:
DATE:
Request for Information
Please return this information with your signed contract; failure to provide this information could result in
delay in starting your project
Client Identification
Full, Legal Name of Client
Mailing Address for Invoices
Federal ID Number
Contact for Billing Inquiries
Contact's Phone and e-mail
Client is (check one) Owner
Agent for Owner
Unrelated to
Owner
Property Identification
Parcel 1
Parcel 2
Parcel 3
Parcel 4
Street Address
County in which
Property is Located
Tax Assessor's
Number(s)
Property Owner Identification
Owner 1
Owner 2
Owner 3
Owner 4
Owner(s) Name
Owner(s) Mailing
Address
Owner's Phone No.
Owner of Which
Parcel #?
Pro'ect Fundin • Identification — List Fundin • Sources for the Pro'ect
Attach additional sheets if there are more than 4 parcels or more than 4 owners
rev 07/13
EXHIBIT A
PROPERTY ACCESS AGREEMENT
This Property Access Agreement ("Agreement") is made and entered into this
day of , 2018 by and between the Village of Key Biscayne, a
Florida municipal corporation with an address of 88 West McIntyre Street, Key Biscayne
FL 33149 (`Village") and Kimley Horn and Associates, Inc. ("Consultant").
Whereas, Consultant needs to access the Village's areas that will be a part of the
underground utility project ("Property") to examine the site for current underground
utility services, to perform surveys, to conduct engineering tests and studies, make test
borings, and carry out such other exploratory investigations and any other necessary
actions to properly advise the Village for its underground utility project (collectively, the
"Due Diligence") as may be reasonably necessary to complete the due diligence
investigations.
Whereas, the Village is willing to give the Consultant permission to enter the
Property for the purpose of performing its Professional Services activities; and
NOW, THEREFORE, in consideration of the foregoing, certain valuable non -
monetary consideration, and of agreements hereafter contained, the Village hereby
grants to Consultant a license to enter the Property subject to terms and conditions set
forth herein.
1. Purpose of Entry. The Consultant by its duly authorized officers, employees,
agents and duly authorized employees of it contractors and subcontractors, may enter the
Property at any reasonable time during the Term of this Agreement, as hereinafter
described, solely for the purpose of performing Due Diligence activities.
2. Consultant's Responsibilities. Consultant shall be responsible for all costs
associated with all such activities and shall leave the Property in the condition in which
Consultant or Consultant's contractors, agents or representatives found it. Consultant
shall not permit any liens to attach to the Property by reason of the exercise of
Consultant's rights hereunder. All tools, equipment, buildings, improvements, and other
property taken upon or placed upon the land by Consultant shall remain the property of
Consultant and must be removed by Consultant prior to the expiration of this Agreement.
3. Term. The term of this license shall commence upon the date of execution of this
Agreement and shall automatically expire up the Consultant's complete performance
pursuant to the Master Professional Services Agreement ("PSA") with the same date
herein (the "Term").
4. Compliance with Law. Consultant shall perform Due Diligence and all other
necessary actions needed to perform under the PSA at Consultant's expense and in
Page 1 of 4
Property Access Agreement for Kimley Hom and Associates, Inc.
compliance with all applicable laws, ordinances and regulations and obtain at
Consultant's own expense all permits, licenses, certificates and approvals required to
perform Due Diligence activities.
5. Security of Site. The Consultant's Due Diligence activities shall include
reasonable security measures, to minimize the risk of property damage or bodily injury at
or in the vicinity of the site as the result of Due Diligence investigations.
6. Condition of Site. The Consultant shall repair any damage to the Property caused
by performing Due Diligence activities and shall leave the site in substantially the same
condition as existed when the Consultant entered the Property.
7. Insurance. The Consultant shall obtain at its own cost and expense, the insurance
requirements as agreed upon in the PSA and keep in full force and effect, during the term
of their access upon the Property, insurance requirements in accordance to the Insurance
Exhibit attached and incorporated.
8. Village's Representation. The Village hereby represents and warrants that it is the
Owner of the Property and has the right to grant the Consultant permission to enter upon
the Property and perform Due Diligence activities.
9. Indemnification. The Consultant shall indemnify and hold harmless the Client, its
officers, agents and employees, from and against any and all demands, claims, losses,
suits, liabilities, causes of action, judgment or damages, to the extent caused by the
Consultant's negligent use, or placement, of equipment, materials, or any negligent
actions of the Consultant's, that may be on the Property for performance or non-
performance of any provision of this Agreement or PSA, including, but not limited to,
liabilities arising from contracts between the Consultant and third parties made pursuant
to this Agreement. Consultant shall reimburse the Client for all its expenses including
reasonable attorneys' fees and costs incurred in and about the defense of any such claim
or investigation and for any judgment or damages to the extent such defense,
investigation, judgement and/or damages were caused by the Consultant's negligent
performance of this Agreement. The provisions of this section shall survive termination
of this Agreement.
10. Notices. Any notice permitted or required to be given under this Agreement shall
be in writing and shall be deemed to be duly given when delivered certified mail, return
receipt requested, to the party entitled to such notice at their address set forth
hereinabove, with a copy to:
For the Village:
John C. Gilbert
Village Manager
Village of Key Biscayne
88 West McIntyre Street
Key Biscayne, FL 33149
Page 2 of 4
Property Access Agreement for Kimley Horn and Associates, Inc.
With a copy to: Stephen J. Helfman, Esq.
Village Attorney
Weiss Serota Helfman Cole & Bierman, P.L.
2525 Ponce de Leon Blvd., Suite 700
Coral Gables, Florida 33134
For The Consultant: Joshua Horning, P.E.
Project Manager
Kimley-Horn and Associates, Inc.
1615 South Congress Avenue Suite 201
Delray Beach, FL 33445
With a copy to: Kevin Schanen, P.E.
Vice President
Kimley-Horn and Associates, Inc.
1920 Wekiva Way, Suite 200
West Palm Beach, FL 3341 1
11. Third Parties. The license granted to Consultant under this Agreement is a
personal privilege of Consultant and shall not be transferred or assigned except with
written consent of the Village Manager and as provided in Paragraph 1 hereof. Nothing in
this Agreement, whether express or implied, is intended to relieve or discharge the
obligation or liability of any third persons to either party to this Agreement, nor will any
provision give any third persons any right of subrogation or action over against either
party to this Agreement.
12. Applicable Law; Entire Agreement. This Agreement shall be construed and
enforced in accordance with and governed by the laws of the state of Florida. The terms
and conditions of this Agreement, together with the terms and provisions of all
documents referred to herein, constitute the full and entire Agreement between the parties
affecting the rights and obligations contained herein. No other agreement or
understanding concerning the same has been entered into or will be recognized. Neither
party has made inducements nor representations to the other except as expressly stated in
this Agreement. No amendments or modifications of this Agreement shall have any force
or effect without the written consent of both parties. Venue for any proceedings pursuant
to this Agreement shall be located in Miami -Dade County.
13. Counterparts. This Agreement may be executed in counterparts, and it shall not
be necessary that the signatures of all parties hereto be contained on any one counterpart
hereof; each counterpart shall be deemed an original, but all of which together shall
constitute one and the same instrument.
Page 3 of 4
Property Access Agreement for Kimley Rom and Associates, Inc.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the
date first above written.
VILLAGE: Village of Key Biscayne, a
Florida municipal corporation
TNESSEt_
(print): C���l��
NAME
iiC1l a.lr(iYlCI
NAME (print):
WI
A
NAME (print)! ---14
NAME ((Mint):
Ottnylk_
Navvy Ca,r-er-
age Manager
Je fifer Du. I', CMC, VI age Clerk
Approved ,J; 1. Correctness:
By: _! .1..�—
Village Attorney
Date: .31%t
CONSULTANT:
Kimely Horn and Associates, Inc. a
Florida corporation
By:
Name: VG- (r. EN
Page 4 of 4
Property Access Agreement for Kimley Horn and Associates, Inc.
INDIVIDUAL PROJECT ORDER NUMBER VKB-UG-01
Describing a specific agreement between KIMLEY-HORN AND ASSOCIATES, INC. (the Consultant), and
VILLAGE OF KEY BISCAYNE (the Client) in accordance with the terms of the Master Agreement for
Continuing Professional Services dated , which is incorporated herein
by reference.
Identification of Project:
Village -Wide Undergrounding of Utilities Program: Master Planning
Specific Scope of Basic Services:
The Consultant shall complete the scope of services as outlined in Exhibit A.
Additional Services if required:
Any services not specifically provided for in the Exhibit A, as well as any changes in the scope requested
by the Client, will be considered additional services and will be performed based on proposals approved
prior to performance of the additional services.
Schedule:
The Schedule for the project is as outlined in Exhibit B, as may be amended upon mutual agreement
between the Consultant and the Client.
Deliverables:
The Consultant shall prepare deliverables as described and identified in Exhibit A.
Terms of compensation:
Kimley-Horn will perform the services in Tasks 1 through 6 contained in Exhibit A for the total lump sum
fee of $294,016.
Kimley-Hom will perform the services in Tasks 7 contained in Exhibit A on a labor fee plus expense basis
with the maximum labor and expense fees of $118,727.
Kimley-Horn will perform the services in Tasks 8 contained in Exhibit A on a labor fee plus expense basis
with the maximum labor and expense fees of $78,693.
Labor fees for Tasks 7 and 8 will be billed on an hourly basis according to our then -current rates. As to
these tasks, subconsultant services and direct reimbursable expenses such as express delivery services,
fees, travel, and other direct expenses will be billed at 1.0 times cost.
Other special terms of Individual Project Order:
None.
ACCEPTED:
VILLAGE OF KEY BISCAYNE
DATE:
KIMLEY-HORN AND ASSOCIATES, INC.
Kevin Schanen, P.E., Vice President
(Print Name and Title)
DATE: 3ItiLI,$
Kimley>>>Horn
RE: Village -Wide Undergrounding of Utilities Program: Master Planning
EXHIBIT A
The Kimley-Horn and Associates, Inc. team ("Kimley-Horn") is pleased to submit this proposal to the
Village of Key Biscayne ("Village") for providing engineering services related to Master Planning for the
Village -wide Undergrounding of Utilities Program. This will be the first of several phases of engineering
services to support the Village in implementing the program. Our project understanding, scope of
services, schedule, and fee follow.
Project Understanding
In recent years, the Village has been investigating the feasibility of relocating existing overhead utilities
(electric, telephone, and cable) to an underground location to enhance the safety, reliability and
aesthetics of these facilities within the Village. In August 2017, Kimley-Horn was selected to be the
engineer for the Village's undergrounding program to relocate overhead utilities to an underground
location.
The design and construction of the undergrounding program is anticipated to take multiple years to
complete. The underground program will be broken into multiple phases that can be constructed on an
annual basis. In order to balance potentially competing priorities such as cost, project duration, traffic
impacts, etc. for this large-scale project, development of a Master Plan is recommended in order to
evaluate these priorities ahead of any detailed design of any single undergrounding phase. The goals
of the Master Planning process are as follows:
• Data collection of existing utility infrastructure and planned major construction projects
• Coordination with project stakeholders
• Public outreach to keep the community informed of project progress
• Development of a phasing and sequencing plan for new underground facilities that will serve
as a guide during the detailed design phases
• Recommendations related to phasing and sequencing of concurrent infrastructure
improvements
• Recommendations related to deployment of new broadband infrastructure
• Development of an opinion of schedule for the program
• Development of an opinion of cost for the program
• Development of a Transportation Management Plan
• Development of design criteria for the program
• Recommendations for project delivery methods
• Risk Assessment
The Master Plan to be developed under this scope of services will serve as a guide for the overall
program. It is anticipated that the Master Plan will be completed for ultimate approval by the Village
Council.
It is our understanding that the Undergrounding Utility Task Force (UUTF) appointed by Village Council
will be the body that provides direction/input and feedback to Kimley-Horn on all elements of the Master
Plan. Kimley-Horn will meet regularly, but not less than once a month, with the UUTF to solicit
kimley-hom.com
1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411
561 845 0665
Kimley>>> Horn
Page 2
information and provide updates on the progress of the Master Planning process. The UUTF may have
other meetings with financial advisors, Kimley-Horn's Public Relations subconsultant, the Village
Council, and others it wishes to involve in the Master Planning process. The UUTF will be responsible
for providing Kimley-Horn with relevant information during those meetings, at other regularly set
meetings, or in written format.
Based on this understanding, our detailed scope of services is provided below.
Scope of Services
Task 1 — Data Collection and GIS Base Mapping
1.1 — Data Collection
Kimley-Horn will coordinate with the stakeholders listed below in order to obtain readily available
information regarding the existing utility infrastructure within or near Village limits. GIS shape files will
be requested and used where available. Where GIS data is not available, Kimley-Horn will request atlas
drawings or similar schematic overall system drawings for the purposes of creating GIS shape files to
be used during the Master Planning process.
• Village of Key Biscayne
• Miami -Dade County
• WASD
• AmeriGas
• American Traffic Solutions
• Hotwire Communications
• Florida Power and Light
• AT&T
• Comcast
Kimley-Horn will also request available information on the location and duration of proposed
construction projects by these organizations that may occur within the undergrounding construction
period. Meetings with these organizations for the purposes of coordinating existing utility locations and
planned construction in the Village during the undergrounding period have been included in a
subsequent task of this proposal.
Kimley-Horn will coordinate with FPL, AT&T, Hotwire, and Comcast in order to obtain information of the
existing utilities within or near Village limits. Kimley-Horn will coordinate with AT&T, Comcast, Hotwire,
and FPL for the purposes of obtaining and reviewing their existing utility infrastructure records. Kimley-
Horn will perform field reviews to confirm the existence of major utility elements as contained in the
records.
1.2 — Data Collection - Future Communications Systems
Kimley-Horn will review and analyze options for the construction of a broadband communication system
expansion for use by the Village and options for the installation of spare infrastructure that could be
Kimley >>> Horn
Page 3
used by competitor communication system providers. Kimley-Horn will attend up to two meetings with
Village staff for coordination and review of the potential communication system improvements. Meeting
time is included in Task 8. Kimley-Horn will prepare a brief technical memorandum outlining
recommended options and order -of -magnitude conceptual opinion of cost for the competitor
communications system provider infrastructure. A conceptual opinion of cost for the Village -owned
closed circuit communications system will be developed and will be limited to conduit only. Kimley-
Horn will attend up to one additional meeting with the Village to review the results of the analysis,
included in Task 8.. The Village will render a decision regarding whether such improvements shall
become part of the master plan.
1.3 — GIS Base Map Development —Existing Infrastructure
Kimley-Horn will compile the data collected to create GIS base maps showing the approximate locations
of existing major overhead infrastructure throughout the Village as well as planned infrastructure related
to stormwater, sewer, and watermain replacement needs.
The base maps will depict the locations and timing of known proposed infrastructure improvements
within the right-of-way by the Village, or others, for the purposes of incorporating this work into the
Project Sequencing and Phasing Plan as well as Maintenance of Traffic Strategy.
Task 2 — Master Plan
2. 1 — Master Plan Design and Layout
Kimley-Horn will hold design workshops with FPL, AT&T, and Comcast staff for the purposes of
reviewing design requirements for the proposed underground infrastructure. Based on the existing
infrastructure information obtained in previous tasks and information gathered in these workshops,
Kimley-Horn will develop an overall conceptual phasing plan for the installation of significant
infrastructure for ATT, FPL, and Comcast in GIS format. Detailed design elements, such as the location
of individual transformers or the exact location of proposed conduit within a particular roadway will not
be performed at this time. The master plan design will also contain proposed areas for street lighting
replacement, and the broadband communications system, if applicable.
Kimley-Horn will review the information developed and collected in previous tasks regarding existing
utilities, proposed known projects/programs (Village Capital Improvement Programs, Miami -Dade
County WASD System Betterment, etc.) and make recommendations regarding limits of the proposed
phases of construction that will be contained in the overall program. This task will be performed
concurrently to Tasks 1.3 and 1.4 such that traffic impacts and the overall project duration and schedule
are considered in the selection of the phase limits for the first half of the overall program. The proposed
limits of each phase of the project will be incorporated onto a GIS map for presentation in the master
plan document.
The information described above will be illustrated for the overall project on GIS maps for incorporation
into the master plan. These maps will serve as a guide to design for future phases of the project. The
following maps will be developed under this Task:
Kimley>>>Horn
• Phasing and Sequencing Plans
• Street Lights (Those required to replace lights on FPL poles)
• Village -Owned Broadband Communications System (if approved by Village)
2.2 — Engineer's Conceptual Opinion of Probable Construction Cost
Page
Kimley-Horn will develop a conceptual opinion of probable construction cost for each proposed phase
of the project. Costs will be provided in net present value. An overall opinion of probable cost for the
first half of the program based on the sum of the individual phase opinions of cost will be developed as
a part of this task.
Task 3 — Project Schedule Development
3.1 — Schedule Development —Outside Projects
Using the information gathered in previous tasks, Kimley-Horn will create an overall schedule of known
non-undergrounding related construction projects in the right-of-way for coordination with the proposed
undergrounding work.
3 2 — Master Schedule Development
Kimley-Horn will develop a master schedule for the overall program and a recommended year -by -year
sequence of construction for each phase. The sequencing will consider the proposed timing of outside
projects, potential cost implications, traffic impacts, desired undergrounding project duration, and
financial pacing of the undergrounding program. The master schedule and year -by -year construction
sequencing of each phase will be incorporated onto a GIS map for a graphical representation of the
program schedule.
Task 4 — Assessment of Traffic Impacts
Based on the proposed project phases and known right-of-way projects (by the Village and others),
Kimley-Horn will assess the traffic impacts from construction for each phase of the program. A
conceptual Transportation Management Plan (TMP) for each phase of the construction will be
developed and incorporated into the master plan. Input from the public outreach process, Village staff
input, and UUTF/Council input will be considered in the development of these plans. An overall TMP
as well as general Traffic Control criteria for the program will also be developed. The TMP will follow
industry standard guidelines, be schematic in nature, and will be displayed on a GIS map.
Task 5 — Project Delivery Methods
Kimley-Horn will develop recommendations for Village consideration regarding project delivery
methods and contractor procurement that consider factors such as phase complexity, cost, construction
duration, private property impacts, and traffic impacts to determine if any of the various project delivery
methods lend themselves well to the various phases of the program. Kimley-Horn will review each
phase of the program to determine which delivery methods, or combinations thereof, may be
Kimley>>>Horn
P,rje 5
appropriate for that phase of construction. Kimley-Horn will attend up to one meeting with the Village,
included in Task 8, to review the results of the analysis and prepare a brief memorandum summarizing
the recommendations for each phase that can be included in the master plan document.
Task 6 — Master Plan Document
Kimley-Horn will develop a master plan document that will contain the results of the services contained
in this master planning process. This document will both serve as a guide for the implementation of the
program as well as document the process for record keeping purposes. We anticipate that the
document will contain the following information:
• Presentation of Design Criteria to be used throughout the program
• Summary of the Data Collection Process
• Assembly of GIS Infrastructure Maps for both existing and proposed improvements
• Risk Assessment
• Broadband Infrastructure Recommendations
• Program Phasing and Sequencing Maps
• MOT Strategy
• Program Conceptual Opinions of Probable Construction Costs
• Program Opinion of Schedule
• Project Delivery Method recommendations
A draft of the master plan document will be provided for Village review and comment. We will respond
to one round of staff comments on the document prior finalizing. Kimley-Horn will present the findings
and recommendations of the master plan at a UUTF meeting and a Village Council meeting. Meeting
time is included in Task 8. Comments received from the UUTF and Council will also be incorporated
into the master plan. Up to five hard copies of the document will be provided to the Village upon
incorporation of these comments.
Task 7 — Public Outreach
Kimley-Horn will provide public outreach services for the master planning phase. We will provide the
following services:
• Develop, maintain and operate a standalone undergrounding website that links from the main
Village website, and includes developing a Facebook Page, and Twitter Page with multiple
alerts and ongoing e -blast communications with existing resident e-mail mailing list. Website
will include a Frequently Asked Questions Page based on the information gathered at the
Underground Utility Task Force (UUTF) meetings, the Town Council meetings, internal working
group meeting, and public forums.
• Develop an email blast and database management solution to manage electronic
communications.
• Develop two project brand concepts for the project.
Kimley>>>Horn
Page 6
• Assign a Public Information Officer to the project and distribute contact information throughout
the Village. Our PIO will provide a cell phone number for 24/7 access to residents, business
owners and other key stakeholders.
• Create one undergrounding 4x6 information postcard and one newsletter/fact sheet for periodic
distribution to Village residents and throughout the Village at key locations. The same
information can be used for the website and sent via email. The fact sheet will also be inserted
into the Islander News for additional outreach/distribution.
• Create and manage a database of Village contacts including condo managers, community
group leaders, association presidents and others that will serve as community contacts for
information dissemination.
• Our PIO will serve as a Spokesman/Project Liaison for the team. They will serve as the primary
point of contact for media to reach out to team members, Task Force or Village staff members.
A postcard introducing the PIO to the community and the upcoming master planning process
will be mailed to all affected residents and key stakeholders. The postcard will encourage
residents to send PIO their contact information specifically geared towards developing an email
database for email alerts at key milestones and biweekly alerts during construction. Based on
staff/team member input, answers to media or resident questions will be provided by our P1O.
• Create an Underground Utilities PowerPoint presentation to reflect the Master Planning
process and post the information on the website for self -guided information tours or community
presentations.
• An effort will be made to reach out of town property owners and business whom might
otherwise not be informed of this process. A Public Information Record will be prepared at the
conclusion of this process to include all notifications, collaterals, inquiries, and stakeholder
databases to document all outreach efforts and methods used to inform the Village residents
of the project. Additionally, an Issues Log will be kept to track concerns raised by stakeholders.
It is understood that the Village will provide the design team with use of Village facilities for public
gatherings as needed and available during the course of the project. As such, facility rental and
operational costs are not included in this proposal. An allowance has been included in the budget for
this task to cover the expenses related to informational materials, direct mailers, website hosting fees,
newspaper ads, event fees, and other miscellaneous expenses associated with this task.
Task 8 — Meetings (Master Planning Phase)
Kimley-Horn and our subconsultant team members, as appropriate, will attend scheduled project
meetings as described below during the master planning phase of the project:
• Project team meetings (up to 10 meetings)
• Franchise utility coordination meetings (monthly, up to 6 meetings)
• Underground Utility Task Force Meetings (monthly, up to 6 meetings)
• Village Council Meetings (includes 1 meeting for Master Plan presentation)
• Village point -of -contact meetings and other general meetings with Village staff (monthly, up to
6 meetings)
• Stakeholder meetings (County, AmeriGas, Community, etc.) (up to 4 meetings)
Kimley>>>Horn
• Coordination meetings/conference calls with Village staff to determine communications
outreach strategies and approvals (bi-weekly, up to 15 meetings)
Additional Services
Any services not specifically provided for in the above scope or listed below, as well as any changes in
the scope requested by the Village, will be considered additional services and will be performed based
on proposals approved prior to performance of the additional services.
• As an optional service, the use of the Village of Key Biscayne Radio (1640AM) can be
evaluated.
• As an optional service, PIO can host pop-up Public events along the Village in areas of high
traffic or at special events to explain the project, answer questions and gather additional contact
information from residents at the areas where they commonly shop and/or gather.
Information and Services Provided by the Village
Information requested shall be provided to Kimley-Horn in a timely manner, including, but not limited
to:
• Record Information, CIP information, Infrastructure and Gas main replacement program
information as may be available, and GIS Data as described in the Scope of Services
• Access to Village facilities for public meetings and public gatherings as needed
• Access to the Project Areas
Schedule
Kimley-Horn will perform the scope of services above as expeditiously as practical to meet a mutually
agreed upon schedule. It is anticipated that services will begin in December 2017 and will be completed
with the adoption of the master plan at the July 10. 2018 Village Council meeting.
Fee and Billing
Kimley-Horn will perform the services in Tasks 1 through 6 for the total lump sum fees listed below.
Individual task amounts are informational only. A breakdown of these fees is attached to this
proposal. All permitting, application, and similar project fees will be paid directly by the Village. Lump
sum fees will be invoiced monthly based upon the overall percentage of services performed.
Kimley-Horn will perform the services in Tasks 7 and 8 on a labor fee plus expense basis with the
maximum labor and expense fees shown below. Kimley-Horn will not exceed the total maximum labor
and expense fee shown without authorization from the Village. Individual task amounts are provided
for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among tasks as
necessary.
Task 1 — Data Collection and GIS Base Mapping
Task 2 — Conceptual Design and Master Plan
Task 3 — Project Sequencing and Phasing
$ 67,358
$ 98.088
$ 27.600
Kimley>>>Horn
Task 4 — Assessment of Traffic Impacts
Task 5 — Project Delivery Methods
Task 6 — Master Plan Document
Task 7 — Public Outreach
Task 8 — Meetings (Master Planning Phase)
Closure
$ 37,233
$ 16,212
$ 47,525
Sub Total $294,016
$118,727
$78,693
Page 8
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the terms and conditions in the Master Professional Services Agreement between the Village of Key
Biscayne and Kimley-Horn and Associates, Inc., dated December 12, 2017, which are incorporated by
reference. As used in the Agreement, the term "Kimley-Horn" shall refer to Kimley-Horn and
Associates, Inc., and the term "Village" shall refer to The Village of Key Biscayne.
If you concur in all the foregoing and wish to direct us to proceed with the services, please notify us by
providing a purchase order for the scope and fee described above.
We appreciate the opportunity to provide these services to you. Please contact me at (561) 404-7240
orjosh.horning@kimley-horn.com should you have any questions.
K:1BCD_Civil\_MARKETING\20171Key Biscayne Undergrounding\Admin\Contract\IPO_1\Undergrounding_MP
Scope_Complete.docx
ID
0
1
3
4
5
6
7
8 E
9 (3 •
t0 t3 ■
11 l
12 pi •
13
14
15 •
16 •
17 C3 ;!
18 (3 II
19 •
20
21 3 ■
22
23
24 a •
25
26 i3
27 3 •
28 tits
29
30 •
31 Imo,. •
32
33 •
34 al ■
Task Task Name
Mode
■NI■■r11•■
Master Planning
Project Kick off Meeting (Task 8)
Public Outreach Process (Task 7)
February Task Force Meeting (Task 8)
Duration Start Finish
174 days?
0 days
174 days?
Mon 2/12/18
Mon 2/12/18
Mon 2/12/18
Thu 10/11/18
Mon 2/12/18
Thu 10/11/18
1 day Wed 2/14/18 Wed 2/14/18
Task 1.1 - Data Collection 55 days?
Collect/Analyze Village Project Data- CIP Program 25 days
Information (roads. drainage, street lights, other planned
CIP projects)
Collect/Analyze WASD Data - Water/Sewer program
information
Collect/Analyze Miami -Dade County program
information
Collect/Analyze AmeriGas - gas main replacement
program
Collect/ Analyze - ATS records within Village limits
March Task Force Meeting (Task 8)
Collect/Analyze FPL
Office Meeting/Record Review with FPL (Task 8)
Field Verification of Major Utility Elements
Collect/Analyze ATT
Office Meeting/Record Review with ATT (Task 8)
Field Verification of Major Utility Elements
Collect/Analyze Comcast
Office Meeting/Record Review with Comcast
Field Verification of Major Utility Elements
Collect/Analyze Hotwire
Office Meeting/Record Review with Hotwire
Field Verification of Major Utility Elements
April Task Force Meeting (Task 8)
Task 1.2 - Data Collection -Future Communications
Systems
Collect/Analyze - GIS Data regarding Zoning and Land
Use
Meeting with VKB Staff to discuss needs/desires (Task
8)
Analysis of Broadband Network expansion
Tue 2/13/18
Tue 2/13/18
25 days Tue 2/13/18
25 days Tue 2/13/18
25 days Tue 2/13/18
25 days Tue 2/13/18
1 day Wed 3/14/18
11 days?
1 day?
10 days
11 days?
1 day?
10 days
11 days
1 day
10 days
14 days
1 day
10 days
1 day
85 days
11 days
1 day
17 days
Mon 3/26/18
Mon 3/26/18
Tue 3/27/18
Mon 4/2/18
Mon 4/2/18
Tue 4/3/18
Mon 4/9/18
Mon 4/9/18
Tue 4/10/18
Wed 4/11/18
Mon 4/16/18
Tue 4/17/18
Wed 4/11/18
Tue 2/13/18
Tue 2/13/18
Mon 4/30/18
Mon 3/19/18
Mon 3/19/18
Mon 3/19/18
Mon 3/19/18
Mon 3/19/18
Wed 3/14/18
Mon 4/9/18
Mon 3/26/18
Mon 4/9/18
Mon 4/16/18
Mon 4/2/18
Mon 4/16/18
Mon 4/23/18
Mon 4/9/18
Mon 4/23/18
Mon 4/30/18
Mon 4/16/18
Mon 4/30/18
Wed 4/11/18
Mon 6/11/18
Tue 2/27/18
Wed 2/28/18 Wed 2/28/18
Thu 3/1/18 Fri 3/23/18
'17 Jan 14. '18 Feb 11.'18 Mar 11,'18 Apr 8, '18 May 6, '18 tun 3.'18 Jul 1,'18 Jul 29,'18 Aug 26, '18 Sep 23. '18 O,121
1 12 23 3 14 25 8 19 30 i 10 , 21 , 2 , 13. 1 24 4 15 26 7 18. 29 9 20 31 11 22 3 14 25
t 1
•
2/12
2/14
3/14
f
1tom
-
I 1
tNIMB
11711::::
f 4/11
Project: VKB UG Master Plannin
Date: Mon 2/5/18
Task s Summary
Milestone • Manual Task
11 Manual Summary r
Flmsh-only J
Deadline
Progress
Manual Progress
EXHIBIT B
Page 1
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
ID Task Task Name Duration Start 'Finish
Mode '.'17 Ilan 14.'18 Feb 11,'18 Mar 11, '18 Apr 8,'18 May 6. '18 Jun 3,'18 hi 1.'18 Jul 29.'18 Aug 26, '18 Sep 23,'18 Oct 2
0 p days 1 12 23 , 3 14.25 I 8 19 30 , 10 ; 21 2 1 13 1 24.4 15 26 7 18 f 29 9 20 31 i 11 22 3 14 25
35 0 • Develop recommendations/conceptual order of 12 da s Tue 4/10/18 Wed 4/25/18
magnitude OPC (VKB Future Broadband only)
36 0 M Master Plan Design Layout - Future Communications - 12 days Wed 4/11/18 Thu 4/26/18
GIS Map
37 ',0 • Draft and Issue summary memorandum 16 days Wed 5/2/18 Wed 5/23/18
3a 0 • Review recommendations with VKB (Task 8) 13 days Thu 5/24/18 Mon 6/11/18
39 III
40 • May Task Force Meeting (Task 8) 1 day Wed 5/9/18 Wed 5/9/18 • 5/9
41 II
42 • Task 1.3 - GIS Base Map Development - Existing 37 days Wed 2/28/18 Thu 4/19/18 1
Infrastructure
43 !0 m GIS Map Development Village Project Data- VKB 23 days Tue 3/20/18 Thu 4/19/18 I
Program Information
44 '0 . GIS Map Development - Watermain program information 23 days Tue 3/20/18 Thu 4/19/18 i
45 0 • GIS Map Development Gas main replacement program 23 days Tue 3/20/18 Thu 4/19/18 I
46 a • GIS Map Development - MDC Program 23 days Tue 3/20/18 Thu 4/19/18
47 a • GIS Map Development - ATS records 23 days Tue 3/20/18 Thu 4/19/18
48 0 • GIS Map Development - Existing Street Lights 23 days Tue 3/20/18 Thu 4/19/18
49 0 • GIS Map Development - Existing Soils 23 days Tue 3/20/18 Thu 4/19/18
50 0 • GIS Map Development - Existing Zoning / Land Use 23 days Wed 2/28/18 Fri 3/30/18
51 ',0 . GIS Map Development - Existing Topography 23 days Tue 3/20/18 Thu 4/19/18
52 •
53 I II Task 2.1 - Concept Design/Master Plan 82 days Tue 3/27/18 Wed 7/18/18
54 P • Master Plan Design Layout - FPL Infrastructure Planning 67 days Tue 3/27/18 Wed 6/27/18
- GIS Maps
55 10 - Master Plan Design Layout - ATT Infrastructure 67 days Tue 4/3/18 Wed 7/4/18
56 0 • Master Plan Design Layout - Comcast Infrastructure 67 days Tue 4/10/18 Wed 7/11/18
Planning - GIS Maps
57 0 • Master Plan Design Layout - Hotwire - GIS Map 67 days Tue 4/17/18 Wed 7/18/18
58 ',{I J♦ Phase Selection and Development / GIS Map 49 days Tue 5/1/18 Fri 7/6/18
Development of Phasing Limits
59 ■
60 . June Task Force Meeting (Task 8) 1 day Wed 6/13/18 Wed 6/13/18
61
62 Task 2.2 - Engineers Opinion of Probable Construction 68 days Tue 5/1/18 Thu 8/2/18
Cost
63 0 • Development of Overall OPC and year -by -year cost 68 days Tue 5/1/18 Thu 8/2/18
projection
64
65 • Task 3 - Project Sequencing and Phasing
42 days Mon 5/21/18 Tue 7/17/18
♦ 6/13
Project: VKB UG Master Plannin
Date: Mon 2/5/18
Task Summary u1 Manual Summary i-1 Deadline
Milestone • Manual Task ILus. _.: I Finish•only 1 Progress
Ma al P og ess
EXHIBIT B
Pge2
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
ID
83
84
85
86
87
88
89
Task 'iTask Name Duration Start
Mode
Finish
66 IQ
t3 • Task 3.1 - Schedule Development- Outside Projects 42 days Mon 5/21/18 Tue 7/17/18
67 C3 • Task 3.2 - Master Schedule Development 42 days Mon 5/21/18 Tue 7/17/18
68 II
69 • Task 4 - Assessment of Traffic Impacts 42 days Mon 5/21/18 Tue 7/17/18
70 (3 . Develop Transportation Maintenance Overall Plan 31 days Mon 5/21/18 Mon 7/2/18
71 a • Develop GIS Map for TMP Plan 11 days Tue 7/3/18 Tue 7/17/18
72 111
73 II Task 5 - Project Delivery Methods 48 days Mon 5/7/18 Wed 7/11/18
74 a • Meeting with Village to review delivery method criteria 1 day Mon 5/7/18 Mon 5/7/18
(Task 8)
75 Q MI Develop general selection criteria based on project 16 days Wed 5/30/18 Wed 6/20/18
phase complexity, phasing, etc.
76 .3 • Develop delivery method recommendations for each 11 days Thu 6/21/18 Thu 7/5/18
Phase of Project
77 0 s Review recommendations with Village 1 day Fri 7/6/18 Fri 7/6/18
78 II
79 M July Task Force Meeting (Task 8) 1 day Wed 7/11/18 Wed 7/11/18
80 ll
81 • Task 6 - Master Plan Document 115 days Thu 5/3/18 Wed 10/10/18
82 O M Develop master plan document to describe process 74 days Thu 5/3/18 Tue 8/14/18
undertaken, present design criteria, public vetting
process and recommendations
August Task Force Meeting (Task 8) 1 day Wed 8/8/18 Wed 8/8/18
Submit to Village Staff 1 day Wed 8/15/18 Wed 8/15/18
•
11
•
■
September Task Force Meeting (Task 8)
Refine Master Plan based on Village/Task Force
Comments
October Task Force Meeting - Final Master Plan
Presentation (Task 8)
Project: VKB UG Master Plannir
Date: Mon 2/5/18
Task
Milestone
♦
1 day Wed 9/12/18 Wed 9/12/18
19 days Thu 9/13/18 Tue 10/9/18
1 day Wed 10/10/18 Wed 10/10/18
, '17 Jan 14,'18 Feb 11.'18 Mar 11.'18 1 Apr 8, '18 I May 6, '18 Jun 3.'18 Jul 1,'18 Jul 29, '18 Aug 26.'18 Sep 23,'18 .0021
1 1 12 1 23 I 3 14 1 25 8 19 30 - 10 , 21 j 2 13 1 24 4 15 26 _ 7 18 29 9 20 31 11 22 3 14 25
-dr-,
1
Summary 1 1 Manual Summary 1 1 Deadline
Manual Task 1 ',ANIMISM Finish -only J Progress
•
Manual Progress
♦ 7/11
•
/8
v. 9/12
j 10/10
EXHIBIT B
Paae 3
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)