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HomeMy Public PortalAbout2015-07-09 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION July 9, 2015 5:15 p.m. COMMISSION MEMBERS PRESENT ATTENDANCE RECORD Bunnie Trickey Cotten 10 of 11 Jack Deeken 10 of 11 Dean Dutoi 6 of 11 Chris Jordan, Vice Chairman 9 of 11 Michael Lester 10 of 11 Dale Vaughan 10 of 11 Chris Yarnell 9 of 11 Erin Wiseman, Alternate 1 of 2 COMMISSION MEMBERS ABSENT Bob George 8 of 11 David Nunn 8 of 11 Ron Fitzwater, Alternate 6 of 11 EX -OFFICIO MEMBERS PRESENT Carlos Graham, City Council Liaison STAFF PRESENT Janice McMillan, Director of Planning & Protective Services Eric Barron, Senior Planner Bryan Wolford, Associate City Counselor Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Vice Chairman, six regular members and one alternate were present. A quorum was present. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended: Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation of Voting Alternates The Vice Chairman announced that all regular members and Alternate Ms. Wiseman were eligible to vote. 3. Adoption of Agenda Mr. Dutoi moved and Ms. Cotten seconded to adopt the agenda as amended. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman 4. Approval of Minutes from the Regular Meeting of June 11, 2015 Ms. Cotten moved and Mr. Lester seconded to approve the minutes of the Regular Meeting of June 11, 2015 as written. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman Minutes/Jefferson City Planning & Zoning Commission Page 2 July 9, 2015 5. Communications Received Correspondence was received for Case No. P15007. 6. New Business/Public Hearings Case No. P15007 — 600 Eastland Drive, Rezoning from PUD and RA -2 to C-2. Request filed by ACGroner Properties LLC, property owner, to rezone 0.52 acres from PUD Planned Unit Development to C-2 General Commercial and 0.15 acres from RA -2 High Density Residential to C-2 General Commercial. The property is located at the southwest corner of East Miller Street and Eastland Drive and is described as part of the North half of the Northwest Quarter of Section 21, Township 44 North, Range 11 West, Jefferson City, Missouri. Mr. Barron described the proposal and explained that the property owner is requesting to rezone the subject property to C-1 Neighborhood Commercial instead of the original request of C-2 General Commercial. He stated that the purpose of the request is to build a 15 foot addition on the rear of the building which is currently being used as an animal hospital/veterinary clinic, and to process the construction permit under administrative review requirements rather than the legislative review requirements of the PUD district. Mr. Barron explained that a C-1 zoning would allow for an animal hospital/veterinary clinic. He stated that correspondence was received from Dr. Alice Groner, property owner, confirming the request to reduce the proposed zoning from C-2 to C-1. Mr. Bernard Groner, 415 Shagbark Road, spoke on behalf of Dr. Alice Groner, property owner. He explained that Dr. Groner is requesting to rezone the property to C-1 to allow for a proposed building addition. Mr. Mike Bates, 2500 E. McCarty Street, spoke in favor of this request. No one spoke in opposition to this request. Correspondence was received from Susan Tomaja, 612 Woodlander Road. Mr. Barron gave the Planning Division staff report. Mr. Lester moved and Mr. Yarnell seconded to recommend approval for the revised request to rezone the property from PUD and RA -2 to C-1 to the City Council. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman Case No. P15008 — 1600 and 1700 Block of Highway 179, Rezoning from PUD to C-2. WITHDRAWN BY STAFF AT THE REQUEST OF THE PROPERTY OWNER. Request filed by City Staff to rezone 80.74 acres from PUD Planned Unit Development to C-2 General Commercial. The property is located on the west side of the intersection of Highway 179 and Mission Drive. The property is described as part of the West half of the Southeast quarter of Section 15, Township 44 North, Range 12 West, Jefferson City, Cole County, Missouri. Case No. P15009 — Zoning Code Text Amendments. Staff initiated proposal to amend the text of Chapter 35, Zoning, including sections 35-28 Land Use Matrix, 35-58 Driveway Standards and 35-59 Fence Standards. The complete text of the amendment is available for review at the Department of Planning and Protective Services, 320 E. McCarty Street, or may be viewed at the Planning and Zoning Commission webpage at: www.jeffcitymo.org. RA -1 Multifamily Residential District Mr. Barron explained that an amendment to the Zoning Code that would limit buildings within the RA -1 district to four units or less, with a conditional use permit required for more than 4 units, is appropriate in order to match the purpose of that district and to provide for more flexibility in the implementation of land use regulations across the City. He stated that Staff conducted a land use survey of the four existing multi -family residential uses in the RA -1 districts across the City. Mr. Barron explained that the four existing properties would be permitted to expand or rebuild buildings on their property without being subject to the conditional use permit process. Minutes/Jefferson City Planning & Zoning Commission July 9, 2015 Page 3 Ms. Cotten moved and Mr. Dutoi seconded to recommend approval of the proposed text amendment to Chapter 35 Zoning, Section 35-28 Land Use Matrix to the City Council. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman Maximum Driveway Width Mr. Barron explained that the Zoning Code permits a maximum width for residential driveways of 24 feet. He stated that Staff was approached by a local homebuilder with a request to raise the maximum width in order to allow for a driveway width that would accommodate three car garages. He stated that Staff researched driveway requirements of similar sized cities with the following results: (1) Chesterfield a maximum width of 26 feet, minimum width of 10 feet; (2) Blue Springs a maximum width of 30 feet; (3) Columbia a minimum width of 12 feet, maximum width of 25 feet for a two car garage, and a maximum width of 30 feet for a three car garage; and (4) Springfield a maximum width of 22 feet and a minimum width of 12 feet. Several Commission members expressed concerns for a 30 foot maximum driveway width. Ms. Cotten expressed support for a 30 foot maximum driveway width. Mr. Bates spoke regarding this matter and explained that the approach is the part that has the rise which is referred to as the drive approach. That is the connection from the curb and gutter to the driveway. He stated that the Public Works interpretation has been that this is the minimum standard, where the width is measured, until the driveway reaches the property/right-of-way line. Mr. Vaughan moved and Mr. Yarnell seconded to table this matter until the August 13, 2015 meeting in order for staff to conduct additional research. The motion passed 6-1 with the following votes: Aye: Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman Abstain: Cotten Permitted Fencing Materials Mr. Barron explained that the Zoning Code currently lists prohibited fencing materials, but does not list which materials are permitted and does not offer staff much guidance when uncommon fencing materials are proposed by property owners. He stated that Staff recommends listing permitted fencing materials within the Code, and adoption of language that allows for a Directors determination when uncommon materials are proposed. Mr. Barron explained that materials proposed to be added to the prohibited list are plywood, rolled plastic, debris, junk, or any other materials not specifically manufactured for permanent fencing. He stated that permitted materials include wood, brick, composite, vinyl, chain link, decorative metal and other materials manufactured for permanent fencing and compatible with the character of the area. Ms. McMillan requested to table the fence portion of the proposed text amendments to the August 13, 2015 meeting in order to tighten up the definitions on the design standards specifically what constitutes a workmanship like manner. No one spoke in opposition to the proposed amendments and no correspondence was received. Mr. Dutoi moved and Mr. Yarnell seconded to table this matter until the August 13, 2015 meeting in order for staff to conduct additional research. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman Case No. P15010 — 1002 Myrtle Avenue, Minor PUD Plan Amendment. Request filed by Jefferson City Day Care Center Inc., property owner, for a minor amendment to the Final PUD Plan to erect a 6' tall chain link fence around the existing parking lot. The property is located at the southwest corner of Myrtle Avenue and Edmonds Street and is described as lots 1-7, lot 25, and part of lots 8-10, 18-24, and 26-28 of Morris and Edmonds Subdivision and part of adjacent vacated right of way, Jefferson City, Missouri. Minutes/Jefferson City Planning & Zoning Commission July 9, 2015 Page 4 Mr. Barron described the proposal and explained that the owner of the Jefferson City Daycare Center is requesting to install a 6 foot tall chain link fence around an existing parking area in order to secure the parking lot and eliminate unauthorized access. He stated that fencing allowances in PUD districts are established through the PUD plan for the property, and a minor amendment to the PUD Plan would be necessary to permit the requested fence. Mr. Barron explained that Minor PUD Plan amendments can be approved administratively by staff, however, because this request involves a deviation from normal permitted fence height, staff is forwarding it to the Planning and Zoning Commission for review. He stated that unless there is opposition to the request, the case would not be forwarded to the City Council. Mr. Mike Bates, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request. Mr. Bates distributed visuals depicting the location of the proposed fence. He explained that the parking lot is a gathering place for after hour activities that pose safety issues. Mr. Bates stated that the gate will be open during hours of operation. No one spoke in opposition to this request and no correspondence was received. Mr. Barron gave the Planning Division staff report. Mr. Yarnell moved and Mr. Vaughan seconded to approve the Minor PUD Plan Amendment. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman Other Business A. Scheduled Reports --Environmental Quality Commission Mr. Lester gave an update on the activities of the Environmental Quality Commission. B. Election of Officers Mr. Deeken moved and Ms. Wiseman seconded to nominate Mr. Jordan, Chairman and Mr. Vaughan, Vice Chairman. Mr. Vaughan declined the nomination. Mr. Deeken amended his motion to nominate Mr. Jordan, Chairman and Mr. Yarnell, Vice Chairman. The motion passed 7-0 with the following votes: Aye: Cotten, Deeken, Dutoi, Lester, Vaughan, Yarnell, Wiseman C. Public Involvement Plan for Small Area Staff Initiated Rezonings Mr. Barron continued this item to the August 13, 2015 meeting. 8. Adjourn. There being no further business, the meeting adjourned at 6:37 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary