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HomeMy Public PortalAbout01-10-22 Agenda Regular MeetingAgenda Board of Commissioners Remote regular meeting 7 p.m. Jan. 10, 2022 Virtual meeting via YouTube Live Town of Hillsborough YouTube channel W, Due to current public health concerns, this meeting will be conducted remotely 1% A using Zoom. Public comment instructions are available below the agenda. Please use the bookmark feature to navigate and view the item attachments. 1. Public charge The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board asks community members to conduct themselves in a respectful, courteous manner with the board and with fellow community members. At any time should any member of the board or attendee fail to observe this public charge, the mayor or the mayor's designee will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the mayor or the mayor's designee will recess the meeting until such time that a genuine commitment to this public charge is observed. 2. Audience comments not related to the printed agenda 3. Agenda changes and approval 4. Presentations A. Employee Service Milestone Awards B. Proclamation declaring January as National Mentoring Month 5. Appointments A. Tourism Development Authority – Reappointment of Kim Tesoro for a term ending Jan. 31, 2023 Items for decision — consent agenda A. Minutes 1. Regular meeting Dec. 13, 2021 B. Miscellaneous budget amendments and transfers C. Ordinance rescinding the minimum housing code D. Resolution authorizing Orange County to enforce its minimum housing standards ordinance in Hillsborough's jurisdiction E. 2022 Board of Commissioners meeting schedule – amendment F. Community Development Block Grant -Coronavirus quarterly report for August – October 2021 Items for decision — regular agenda A. Budget amendment – 2022 Regional Leadership Tour registration and travel fees B. Board discussion on returning to in person meetings – check in C. Hot topics for work session Jan. 24, 2022 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 919-732-1270 1 www.hillsboroughnc.gov I @HillsboroughGov BOARD OF COMMISSIONERS AGENDA 1 1 of 2 BOARD OF COMMISSIONERS AGENDA 1 2 of 2 8. Updates A. Board members B. Town manager C. Staff (written reports in agenda packet) 9. Adjournment Interpreter services or special sound equipment for compliance with the American with Disabilities Act is available on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk's Office at 919-296-9443 a minimum of one business day in advance of the meeting. Public Comment Instructions For public hearings, agenda items and items not on the agenda Public Comment — Written Members of the public may provide written public comment by submitting it via the Board of Commissioners contact form by noon the day of the meeting. Public hearing comments may be submitted for 24 hours following a public hearing. When submitting the comment, include the following: • Date of the meeting • Agenda item you wish to comment on (Example: 5.C) • Your name, address, email and phone number Public Comment — Verbal Members of the public can indicate they wish to speak during the meeting by contacting the town clerk using the town clerk contact form by noon the day of the meeting. When submitting the request to speak, include the following: • Date of the meeting • Agenda item you wish to speak on (Example: 5.C) • Your name, address, email and phone number (The phone number must be the number you plan to call in from if participating by phone.) Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments. Speakers using a phone for comments must use the provided PIN/password number. The public speaker's audio and video will be muted until the board gets to the respective agenda item. Individuals who have pre -registered will then be brought into the public portion of the meeting one at a time. For concerns prior to the meeting related to speaking, contact the town clerk at 919-296-9443. CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Administrative Services Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Town Manager Eric Peterson ITEM TO BE CONSIDERED Subject: Employee Service Milestone Awards Attachments: List of the 19 employees reaching 5 -year service milestones in 2021 For clerk's use AGENDA ITEM: Brief summary: This is the nineth year of the town's employee milestone program. Each January, employees who reached a five- year service milestone in the prior year are recognized for their dedication and tenure. Employees will receive a certificate, Town of Hillsborough coin signifying their years of service, and a $75 bonus to celebrate their milestone, such as having dinner out. Action requested: N/A ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: N/A Staff recommendation and comments: N/A AGENDA ABSTRACT 1 1 of 1 4.A Consent Regular Closed agenda agenda session Brief summary: This is the nineth year of the town's employee milestone program. Each January, employees who reached a five- year service milestone in the prior year are recognized for their dedication and tenure. Employees will receive a certificate, Town of Hillsborough coin signifying their years of service, and a $75 bonus to celebrate their milestone, such as having dinner out. Action requested: N/A ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: N/A Staff recommendation and comments: N/A AGENDA ABSTRACT 1 1 of 1 Town of Hillsborough Service Milestone Recipients January 2021 Employee Position Department Milestone William Felts Police Sergeant Police -Administration 5 David Labby Plant Maintenance Mechanic I Wastewater Treatment Plan 5 Nicole Senter Police Sergeant Police -Administration 5 Zimberlist Torain Utility Maintenance Technician II Water Distribution 5 Chad Wilson Police Corporal Police -Administration 5 Scott Chestnut Police Sergeant Police -Administration 10 Tyrone Hodge Meter Services Supervisor Billing And Collections 10 Brian Tatum Crew Leader/Equipment Operator III Streets 10 Veronica Wright Customer Service Representative Billing And Collections 10 Dustin Hill Public Works Manager Solid Waste 15 Sarah Kimrey Town Clerk/HR Tech Administration 15 Jeffery Mahagan Wastewater Plant Superintendent Wastewater Treatment Plan 15 Scott Smith Utility Mechanic III Water Distribution 15 Davis Trimmer Police Lieutenant Police -Administration 15 Stephanie Trueblood Public Spaces and Sustainability Manager Public Space 15 Catherine Wright Communications Manager Administration 15 Bryant Bailey Utility Maintenance Technician II Water Distribution 25 Margaret Hauth Assistant Town Manager/Community Services Director Planning 30 Evelyn Lloyd Commissioner Governing Body 30 CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Governing Board Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Mayor Jenn Weaver ITEM TO BE CONSIDERED Subject: Proclamation declaring January as National Mentoring Month Attachments: Proclamation Brief summary: See below. Action requested: Approve proclamation declaring January as National Mentoring Month in Hillsborough. For clerk's use AGENDA ITEM: ISSUE OVERVIEW Background information and issue summary: January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign to focus attention on the need for mentors, as well as how each of us can work together to increase the number of mentors to help ensure positive outcomes for our young people. The Town of Hillsborough honors volunteer mentors like Beyond Expectations, Fathers on the Move, and Mentor North Carolina who support young people by showing up for them every day and demonstrating their commitment to helping them thrive and for continuing to do so throughout the COVID-19 pandemic. Financial impacts: None Staff recommendation and comments: Adopt proclamation. AGENDA ABSTRACT 1 1 of 1 4.13 Consent Regular Closed agenda agenda session ISSUE OVERVIEW Background information and issue summary: January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign to focus attention on the need for mentors, as well as how each of us can work together to increase the number of mentors to help ensure positive outcomes for our young people. The Town of Hillsborough honors volunteer mentors like Beyond Expectations, Fathers on the Move, and Mentor North Carolina who support young people by showing up for them every day and demonstrating their commitment to helping them thrive and for continuing to do so throughout the COVID-19 pandemic. Financial impacts: None Staff recommendation and comments: Adopt proclamation. AGENDA ABSTRACT 1 1 of 1 a PROCLAMATION * * National Mentoring Month ,17'�I►54 ��� January 2022 WHEREAS, January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign to focus attention on the need for mentors, as well as how each of us can work together to increase the number of mentors to help ensure positive outcomes for our young people; and WHEREAS, The Town of Hillsborough honors volunteer mentors who support young people by showing up for them every day and demonstrating their commitment to helping them thrive; and WHEREAS, mentoring programs like Beyond Expectations, Fathers on the Move, and Mentor North Carolina make our communities and our state stronger by driving impactful relationships that increase social capital for young people and provide invaluable support networks; and WHEREAS, during the COVID-19 pandemic, mentoring programs have stepped up to fill gaps for young people and families, connecting them with resources and ensuring that mentoring relationships continue virtually to ensure that physical distancing does not mean social disconnection; and WHEREAS, mentoring plays a pivotal role in career exploration and supports workplace skills by helping young people set career goals, equipping mentors with the skills needed to support the professional growth of young people, and drives positive outcomes for young people and businesses; and WHEREAS, quality mentoring promotes healthy relationships and communication, positive self-esteem, emotional well-being, and growth of a young person and their relationships with other adults; and WHEREAS, students who meet regularly with their mentors are more than 52 percent less likely than their peers to skip a day of school and youth who face an opportunity gap but have a mentor are 55 percent more likely to be enrolled in college than those who did not have a mentor; and WHEREAS, youth who meet regularly with their mentors are 46 percent less likely than their peers to start using drugs and 27 percent less likely to start drinking; and WHEREAS, almost half of today's young adults report having a mentor in their youth and those rates appear to have been rising steadily over the past several decades; and WHEREAS, National Mentoring Month is the time of year to celebrate, elevate, and encourage mentoring across our state and recruit caring adult mentors in the Town of Hillsborough; NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim January 2022 as National Mentoring Month in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 10th day of January in the year 2022. Jenn Weaver, Mayor Town of Hillsborough CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2021 Department: Planning Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Planning and Economic Development Manager Shannan Campbell For clerk's use AGENDA ITEM: ITEM TO BE CONSIDERED Subject: Tourism Development Authority — Reappointment of Kim Tesoro for a term ending Jan. 31, 2023 Attachments: None Brief summary: At Dec. 6 Tourism Board meeting, the board unanimously voted to recommend reappointment of Kim Tesoro for a term ending Jan. 31, 2023. Action requested: Reappointment. ISSUE OVERVIEW Background information and issue summary: None Financial impacts: None Staff recommendation and comments: None AGENDA ABSTRACT: Tourism Development Authority Reappointment of Kim Tesoro 1 1 of 1 5.A Consent Regular Closed agenda agenda session ITEM TO BE CONSIDERED Subject: Tourism Development Authority — Reappointment of Kim Tesoro for a term ending Jan. 31, 2023 Attachments: None Brief summary: At Dec. 6 Tourism Board meeting, the board unanimously voted to recommend reappointment of Kim Tesoro for a term ending Jan. 31, 2023. Action requested: Reappointment. ISSUE OVERVIEW Background information and issue summary: None Financial impacts: None Staff recommendation and comments: None AGENDA ABSTRACT: Tourism Development Authority Reappointment of Kim Tesoro 1 1 of 1 CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Administrative Services Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Town Clerk Sarah Kimrey ITEM TO BE CONSIDERED Subject: Minutes Attachments: Regular meeting Dec. 13, 2021 Brief summary: None Action requested: Approve minutes of the Board of Commissioners regular meeting Dec. 13, 2021. ISSUE OVERVIEW Background information and issue summary: None Financial impacts: None Staff recommendation and comments: Approve minutes as presented. For clerk's use AGENDA ITEM: AGENDA ABSTRACT: Item to be considered 1 1 of 1 6.A Consent Regular Closed agenda agenda session AGENDA ABSTRACT: Item to be considered 1 1 of 1 Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 1 of 31 Minutes Board of Commissioners Regular meeting 7 p.m. Dec. 13, 2021 Board Meeting Room of Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd C A Staff: Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Public Information Specialist Cheryl Sadgrove, Public Space and Sustainability Manager Stephanie Trueblood and Public Information Officer Catherine Wright Opening of the meetir Mayor Jenn Weaver ca 1. Public charge Weaver did not read tF 2. Oaths and affirmation A. Commissioner Robb Er English affirmed his oa B. Commissioner Kathleei Ferguson affirmed her C. Mayor Jenn Weaver Weaver affirmed hero Commissioners Robb E Recess following oath, The affirmations were Reconvene meeting — Mayor Weaver Weaver reconvened the meeting at 7:39 p.m. 3. Audience comments not related to the printed agenda There was none. 4. Agenda changes and approval A their oaths of office. 14 p.m. Motion: Ferguson moved to approve the agenda as presented. Hughes seconded. Vote: S-0. 5. Appointments A. Selection of Mayor Pro Tempore and Committee Appointments— Mayor and Commissioners Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 2 of 31 Mayor pro tem – Hughes was chosen by the board to serve as the board's leader in the mayor's absence. Motion: Commissioner Mark Bell moved to appoint Hughes as mayor pro tem. Ferguson seconded. Vote: 5-0. Committee seats – Board members determined the town, county and regional boards on which they will represent the Board of Commissioners in 2022 and 2023. All will share in attending meetings of the Hillsborough Water and Sewer Advisory Committee and the Hillsborough/Orange County Chamber of Commerce. It was decided that the mayor pro tem will attend the Water Sewer Advisory Committee monthly and other board members will take turns also attending the meetings. The decision came after Ferguson suggested that the Board of Commissioners meet quarterly with the Water Sewer Advisory Committee and Hughes advocated for having one commissioner serve on the committee to provide a consistent presence. Weaver said the committee has not requested quarterly meetings with the board, so she wanted to check with the utility director and committee before setting a quarterly meeting sch . Town Manager Eric Peterson said the committee had delayed a meeting with the board because it w t ready and the committee had asked the board to provide a focus or direction. • Bell will serve on the Community Home Trust, Durha apel Hill-Carrb Metropolitan Planning Organization Board as an alternate, Intergovernme Coll ation Work Group, Orange County Food Council, Orange County Transit Plan Policy Steering Co e, and Orange County Visitors Bureau. • English will serve on the Hillsborough Parks eL ard, Orange County Climate Committee, Orange County Intergovernmental Parks Wo d S Waste Advisory Group. • Ferguson will serve on the Housing Collaborat OjVFg1Wnty Partnership to End Homelessness, and Triangle J Council of Governments f Del S. • Hughes will serve on the Family cess 'ance visory Council, Hillsborough Tourism Board, Hillsborough Tourism Develo t Au ill rough Water and Sewer Advisory Committee, Solid Waste Advisory Group, and Tria unci overnments as an alternate. • Lloyd will serve on the th Department Relief Fund and the Orange Rural Fire Department. • Weaver will serve Vtthe a ill -Carrboro Metropolitan Planning Organization Board, Intergovernmentalrk Group, and Upper Neuse River Basin Association. Motion: Hughes mocommittee appointments. Ferguson seconded. Vote: 5-0. B. Tourism Board – Appointment of Victoria Pace to fill vacancy for a term expiring Dec. 13, 2023 C. Tourism Board – Reappointment of Barney Caton for a term ending Dec. 9, 2023 Motion: Ferguson moved to approve both appointments to the Tourism Board as presented. Hughes seconded. Vote: 5-0. 6. Items for decision — consent agenda A. Minutes 1. Joint public hearing Oct. 21, 2021 2. Regular meeting Nov. 8, 2021 3. Regular meeting closed session Nov. 8, 2021 4. Work session Nov. 22, 2021 (canceled) Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 3 of 31 B. Miscellaneous budget amendments and transfers C. 2022 Board of Commissioners meeting calendar amendment D. Classification Amendment — Update position titles for Communications Division E. Classification and Pay Amendment — Addition of temporary part-time non -benefited position F. Annexation Ordinance –12.9 acres on Valley Forge Road G. Consistency Statement and Ordinance amending Section 7.5 of the Unified Development Ordinance – Setbacks for nonconforming lots H. Resolution amending Mitigation Action Plan in the Eno -Haw Hazard Mitigation Plan to identity utility projects I. Approval of Water and Sewer Extension Contract for Chrysler, Dodge, Jeep and Ram dealership J. Approval of Water and Sewer Extension Contract for Collins Ridge Phase 113 K. Approval of Water and Sewer Extension Contract for Collins Ridge James J. Freeland Memorial Drive Water Main L. Letter of Support — Regionwide Campaign for Raleigh-Durham International Airport (RDU) Funding M. Special Event Permit and Sponsorship — Hillsborough Arts Council Solstice Lantern Walk 0 Motion Vote: Ferguson moved to approve all items on the consent 5-0. Items for decision — regular agenda Consistency statement and ordinance rezoning 244 Corn Planning Director Margaret Hauth noted a public hearing reviewed this is vacant land adjacent to a proper ith a parcel fronting Turner Street has been divided fr the Planning Board recommended approval unan uusly owners who are in opposition to the Robert Werder addressed the Fairview community. He said I regarding green space for d�gN Hauth said this decisi Commissioner Evelyn Lloyd el said Davis's sons are opposed English seconded. eral Commercial on this rezoning request in October. She nd both parcels have one owner. Another `will remain R-10. After the public hearing, ritten comments from neighboring property agenda packet. Pnent. He said he was representing himself and the concerns about development on U.S. 70, particularly ng the zoning map. Foncern about a negative effect for Mrs. Davis who lives nearby. She rezoning request and she would not vote in favor of it. Weaver said there are several letters in the packet from family members of a woman who lives adjacent to the property asking that the property not be rezoned. Hughes said he understands the concerns, but the U.S. 70/Cornelius Street Corridor Plan was written at least 15 years ago and this piece of property fits with the plan. So, he does not want to vote against it. The property owners bought the land in 2007 knowing what the town's intention was. Ferguson said in 2007 the task force that wrote the plan envisioned the corridor being commercial. When U.S. 70 is widened, the residences will lose so much of the front yards. Bell said with the minutes in the packet, the public hearing and Planning Board recommendations, he concurs that this rezoning has been intended for years. It is unfortunate that one household has to be inconvenienced. Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 4 of 31 Weaver summarized the board's comments. Motion: Ferguson moved to adopt the consistency statement and rezoning ordinance. Hughes seconded. Vote: 4-1. Nays: Lloyd. B. Consistency statement and ordinance amending Unified Development Ordinance to increase density in multi- family districts Hauth said text amendments usually are placed on the consent agenda, but she wanted the board to have an opportunity for discussion. Hauth reviewed Hillsborough used to have a density limit of six units per acre (The Lory). This was increased to nine units per acre and it has continued to move upward. The town receives inquiries about density in the range of 16 to 20 units She noted the examples of such density in other jurisdictions tend of Hillsborough does not allow. Increasing the density may not b4 per acre but may appeal to developers who need to get close,&tf The amendment includes an added affordability incent possible. Hauth noted that CASA, which builds and mana the agenda packet and the Planning Board had Werder addressed the board to offe of future multi -family housing an affordable and wondered if increasi Hauth said Tryon and Ch; housing. All but one pat/ land on Holiday Park Roa Werder thanked Hauth for the acre. four-story buildings, which the Town korough the full density of 20 units elWensity to make a project work. crease, so 30 units per acre could be Og, wrote a comment that was available in it 5-1. said he is concerned about the potential locations e noted that many area apartments are not affordability issue. Werder had mentioned — are not zoned for multi -family lily housing is located south of the Eno River. The exception is onal information and said he had no further concerns. Ferguson wondered how one could build 30 units per acre without the units being really small. Hughes said he was in support of the amendment because it made sense for sustainability and transportation through town. Weaver asked if the Planning Board further discussed CASA's recommendations. Hauth said the board did not. Ferguson agreed the amendment would be consistent with the town's clean energy goals and desire for smart growth. Weaver clarified that the board is not saying that density alone will solve affordable housing. Motion: Bell moved to adopt the consistency statement and amendment. Ferguson seconded. Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 5 of 31 Vote: 4-1. Nays: Lloyd. C. Consistency statement and ordinance amending Unified Development Ordinance to remove waivers and introduce flexibility IC Hauth said waivers were allowed in hopes of developers being creative; however, most waiver were not requested for creativity. Many were to permit field mistakes that happened during construction. After 10 years, staff feels applicants need to meet the standards of the ordinance. This change was not recommended unanimously by the Planning Board. Some Planning Board members expressed concern that removing waivers takes away an opportunity to grant permission for a mistake made during construction. Werder addressed the board to offer public comment. He spoke in support of removing waivers. Ferguson said she was not sure. Hughes said he would not want to make things difficult for homeown residential development. There was further discussion. Trueblood said the town's design standards were int Motion Vote: Bell moved to adopt the consisten 3-2. Nays: Ferguson and Hughes. Future train station design and enginee Trueblood reviewed that a request] town received eight good proposal Clearscapes had the hig zero construction. Truel auth said waivers aren't for a streetscape on a pedestrian scale. English seconded. ;ted in September and kept open for 6 weeks. The scored each application, and the scores were close. d a lot of relevant experience with the Raleigh station and net n team was supportive of choosing Clearscapes. English expressed support. BIW�ed support. Hughes said he would like to see the other proposals before voting because this is a oject. Weaver said it is big ticket item and she encouraged the board to trust the process set up by staff. Bell agreed. Ferguson said she would be interested to see the other bids out of curiosity but did not want to step into staff's territory. Motion: Bell moved to authorized staff to negotiate with Clearscapes. Lloyd seconded. Vote: 5-0. Continue board discussion on returning to in-person meetings Werder addressed the board for public comment. He prefers live meetings. Weaver said some people have attended the meetings via Zoom who would not have attended in-person meetings. She explained to Werder that he could attend meetings and offer public comments in the Zoom format. Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 6 of 31 The board decided to meet in person in January as long as there were no significant changes in the number of COVID-19 cases. 8. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager Peterson noted that WRAL-TV did a story about local governments having trouble filling vacancies. The Town of Hillsborough needs to do a compensation classification study and firms that do such studies are booked. C. Staff (written reports in agenda packet) There was none. 9. Adjournment Mayor Weaver adjourr Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 7 of 31 OATH OF OFFICE HILLSBOROUGH BOARD OF CONMSSIONERS I, Robb English, do solemnly and sincerely affirm that I will support the Constitution and laws of the United States; that I will be faithful and bear true allegiance to the State of North Carolina and to the constitutional powers and authorities which are or may be established for the government thereof, that I will endeavor to support, maintain and defend the Constitution with the Constitution of the United States, to the best faithfully discharge the duties of my office as commi Subscribed and affirmed before me, Hillsborough. NQTAjgp yN' n of said state, not inconsistent ge and ability; and that I will of December 2021 in the Town of Commissioner Robb English 0. Matthew G. Hu' es Notary Public C t My commission expires: U I 1 iggi Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 8 of 31 OATH OF OFFICE HILLSBOROUGH BOARD OF CONMSSIONERS I, Kathleen Ferguson, do solemnly and sincerely swear that I will support the Constitution and laws of the United States; that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof, that I will endeavor to support, maintain and defend the inconsistent with the Constitution of the United States, to I will faithfully discharge the duties of my office as Subscribed and affirmed before me, this Hillsborough. itution and laws of said state, not knowledge and ability; and that December 2021, in the Town of Commissioner Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 9 of 31 OATH OF OFFICE HILLSBOROUGH BOARD OF CONMSSIONERS I, Jenn Weaver, do solemnly and sincerely affirm that I will support the Constitution and laws of the United States; that I will be faithful and bear true allegiance to the State of North Carolina, and to the constitutional powers and authorities which are or may be established for the government thereof, that I will endeavor to support, maintain and defend the Co inconsistent with the Constitution of the United States, to th I will faithfully discharge the duties of my office as Subscribed and affirmed before me, this Hillsborough. on and laws of said state, not knowledge and ability; and that December 2021, in the Town of IC Mayor Jenn Weaver r 1� -enator Valerie P. Foushee Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: TOWN OF HILLSBOROUGH BUDGET FY 2021-2022 BUDGET CHANGES REPORT BUDGET DATES: 12/13/2021 TO 12/13/2021 31,626.21 CHANGE 907,301.75 -22,000.00 ORIGINAL REFERENCE NUMBER DATE USER BUDGET GF- 10-00-3800-3800-350 MISCELLANEOUS Revenue Re -appropriate drug seizure funds 24140 12/13/2021 EBRADFORI 32,500.00 GF - Fund 10-00-3900-3900-000 FUND BALANCE APPROPRIATION Balance Re -appropriate drug seizure funds 24139 12/13/2021 EBRADFORI 280,311.00 GF- 10-00-9990-5300-000 CONTINGENCY Contingency To cover PD patrol vehicles 24116 12/13/2021 EBRADFORI 400,000.00 Admin. 10-10-4200-5300-080 TRAINING/CONF./CONV. To cover GARE annual dues 24110 12/13/2021 EBRADFORI 38,095.00 Admin. 10-10-4200-5300-530 DUES & SUBSCRIPTIONS To cover GARE annual dues 24055 12/13/2021 EBRADFORI 7,184.00 10-10-4200-5300-570 MISCELLANEOUS Admin To cover branding expenses 24146 12/13/2021 JDELLAVA 40,448.00 10-10-4200-5300-580 CUSTOMER SERVICE & INNOVATION AWARD Admin To cover branding expenses 24145 12/13/2021 JDE AL] 0.00 Police 10-20-5100-5300-460 C.S./DRIVER SAFTEY TRAINING To cover overage 24141 12/13/2021 D 3,500.00 Police 10-20-5100-5300-570 MISCELLANEOUS To cover overage 24142 12/1 EB RA RI 3,500.00 10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVE N Police To cover PD vehicles 24118 12/13/ 1 RI 59,000.00 Police 10-20-5100-5700-740 CAPITAL - VEHICLES To cover PD patrol vehicles 117 13/202 BRADFORI 70,000.00 To cover PD vehicles 119 EBRADFORI 70,000.00 W&S- 30-80-3500-3800-350 MISCELLANEO Revenue To record rain garden valve proj 11 2/13/2021 EBRADFORI 10,000.00 30-80-3900-3900-000 FUND BA CE APPR T WSF - Fund To re -est funds PS control panel s 2 3 12/13/2021 EBRADFORI 728,039.00 Balance Water 30-80-8140-5300-165 MAINTENANC F TRUCTURE Distribution To record rain garden valve proj rev 24115 12/13/2021 EBRADFORI 57,000.00 Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL Distribution To cover overage 24125 12/13/2021 EBRADFORI 100,000.00 Water 30-80-8140-5300-444 C.S./TANK MAINT PROGRAM Distribution To cover overage 24126 12/13/2021 EBRADFORI 41,000.00 WastewaJ0-80-8200-5700-741 CAPITAL - EQUIPMENT Collection To replc PS control panel 24111 12/13/2021 EBRADFORI 0.00 30-80-9990-5300-000 CONTINGENCY wsF - To replc PS control panel 24112 12/13/2021 EBRADFORI 400,000.00 Contingency NC -86 48-30-5600-5700-045 DESIGN Facility To move proj. to Fund 60 24131 12/13/2021 EBRADFORI 154,182.00 NC -86 48-30-5600-5700-720 CONSTRUCTION Page 10 of 31 BUDGET AMENDED CHANGE BUDGET 6,500.00 -873.79 31,626.21 873.79 907,301.75 -22,000.00 211,900.00 -1,000.00 37,095.00 1,000.00 8,184.00 2,500.00 61,893.00 -2,500.00 6,500.00 265.00 4,265.00 -265.00 3,235.00 -22,000.00 60,000.00 22,000.00 92,000.00 22,000.00 114,000.00 457.00 10,457.00 65,000.00 1,249, 541.3 6 457.00 58,957.00 -482.00 99,254.00 482.00 41,482.00 181,500.00 404,997.00 -116,500.00 119,933.00 -225,982.00 0.00 Facility To move proj. to Fund 60 24132 12/13/2021 EBRADFORI 0.00 -2,000,000.00 0.00 NC -86 48-70-3980-3980-300 DEBT ISSUANCE PROCEEDS Facility To move proj. to Fund 60 24133 12/13/2021 EBRADFORI 0.00 -2,000,000.00 0.00 JDELLAVALLE 12/06/2021 3:19:40PM Page 1 of 2 fl142rO3 JDELLAVALLE 12/06/2021 3:19:40PM Page 2 of 2 f1142r03 Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: TOWN OF HILLSBOROUGH Page 11 of 31 FY 2021-2022 BUDGET CHANGES REPORT DATES: 12/13/2021 TO 12/13/2021 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET NC -86 Facility 48-71-3870-3870-100 TRANSFER FROM GENERAL FUND To move proj. to Fund 60 24134 12/13/2021 EBRADFORI 154,182.00 -225,982.00 0.00 Gen Cap 60-05-3870-3870-406 TRANSFER FROM GF-NC86 RENOVATION Improv Fund To move proj. from Fund 48 24135 12/13/2021 EBRADFORI 0.00 225,982.00 225,982.00 Gen Cap 60-05-3980-3980-104 INSTALL FIN/NC86 RENOVATION Improv Fund To move prof. from Fund 48 24136 12/13/2021 EBRADFORI 0.00 2,000,000.00 2,000,000.00 Gen Cap 60-05-5600-5700-774 NC86 - DESIGN Improv Fund To move proj. from Fund 48 24137 12/13/2021 EBRADFORI 0.00 225,982.00 225,982.00 Gen Cap 60-05-5600-5700-775 NC86 - CONSTRUCTION Improv Fund To move prof. from Fund 48 24138 12/13/2021 EBRADFORI 0.00 2,000,000.00 2,000,000.00 72-00-5100-3301-052 RESTRICTED REV -ABC BOARD GRANT Restricted Rev To record ABC funds 24143 12/13/2021 EBRADFO 6,101.60 2,750.00 11,601.60 72-20-5100-5300-052 ABC BOARD EXPENDITURES Restricted Rev To record ABC funds 24144 12/13/2021 EB ORI 1.60 2,750.00 11,601.60 136,414.00 APPROVED: 5/0 DATE: 12/13/21 ego VERIFIED: JDELLAVALLE 12/06/2021 3:19:40PM Page 2 of 2 f1142r03 EBRADFORD 12/07/2021 9:28:48AM Page 1 of 1 f1142r03 Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: TOWN OF HILLSBOROUGH Page 12 of 31 FY 2021-2022 BUDGET CHANGES REPORT DATES: 12/14/2021 TO 12/14/2021 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF- 10-00-9990-5300-000 CONTINGENCY Contingency To replc tire changer & balancer 24149 12/14/2021 EBRADFORI 400,000.00 -2,536.00 209,364.00 To cover arbitrage 24151 12/14/2021 EBRADFORI 400,000.00 -900.00 208,464.00 Accounting 0- 10-4400-5300-575 ARBITRAGE To cover arbitrage 24150 12/14/2021 EBRADFORI 0.00 900.00 900.00 Fleet 10-30-5550-5300-170 VEHICLE REPAIR - STREETS Maint. To replc tire changer 24147 12/14/2021 EBRADFORI 24,000.00 -5,885.00 23,815.00 Fleet 10-30-5550-5700-741 CAPITAL - EQUIPMENT Maint. To replc tire changer & balancer 24148 12/14/2021 EBRADFORI 6,000.00 8,421.00 14,421.00 EBRADFORD 12/07/2021 9:28:48AM Page 1 of 1 f1142r03 Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: of 31 Meeting Schedule: 2022 BOARD OF COMMISSIONERS Meetings start at 7 p.m. in the Board Meeting Room of the Town Hall Annex, 105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject to change. Due to public health concerns related to COVID-19, the board may conduct remote meetings utilizing Zoom. The public will be able to view and listen to the meeting via live streaming video on the town's YouTube channel. Regular meetings Regular meetings typically occur the second Monday of the month. Jan. 10 Feb. 14 March 14 April 11 May 9 June 13 Remote Remote Remote Remote Remote Remote Aug. 8 Sept. 12 Oct. 10 Nov. 14 Dec. 12 Work sessions Work sessions typically occur the fourth Monday of Jan. 24 Feb. 28 March 21 March 28 April 4 April 25 May 23 June 27 Aug. 22 Sept. 26 Oct. 24 Nov. 28 Remote Remote Remote (budget retrea Remote / Remote (budget retrea Remote Remote Remote (w udget a Remote Remote Remote Remote Remote Remote Joint public hearings Joint public hearings with the Planning Board typically occur the third Thursday of a month. Jan. 20 Remote April 21 Remote July 21 Remote Oct. 20 Remote CA 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 1919-732-1270 www.hillsboroughnc.gov I @HillsboroughGov Amended: Dec. 13, 2021 Salary FLSA Grade Minimum Midpoint Maximum Status 1 31,209 40,571 49,934 N 1 31,209 40,571 49,934 N 1 31,209 40,571 49,934 N 2 32,769 42,600 52,431 N 2 32,769 42,600 52,431 N 2 32,769 42,600 52,431 N 2 32,769 42,600 52,431 N 2 32,769 42,600 52,431 N 3 34,408 44,730 55,052 N 3 34,408 44,730 55,052 N 3 34,408 44,730 55,052 N 3 34,408 44,730 55,052 N 3 34,408 44,730 55,052 N 4 36,128 46,967 57,805 N 4 36,128 46,967 57,805 N 4 36,128 46,967 57,805 N 4 36,128 46,967 57,805 N 4 36,128 46,967 57,805 N 4 36,128 46,967 57,805 N 4 36,128 46,967 57,805 N 5 37,934 49,315 60,695 N 5 37,934 49,315 60,695 N 5 37,934 49,315 60,695 N 6 39,831 51,781 63,730 6 39,831 51,781 63,730 6 39,831 51,781 63,730 6 39,831 51,78163,7 6 39,831 51,781 N 6 39,831 51,781 3,730 7 41,823 54,370 16 7 41,823 54,370 6 7 41,823 54,370 66,9 N 8 43,914 57,088 70,262 N 8 43,914 57,088 70,262 N 8 43,914 57,088 70,262 N 8 43,914 57,088 70,262 N 8 43,914 57,088 70,262 E 9 46,110 59,942 73,775 N 9 46,110 59,942 73,775 E 9 46,110 59,942 73,775 E 9 46,110 59,942 73,775 E 9 46,110 59,942 73,775 N 9 46,110 59,942 73,775 N 10 48,415 62,940 77,464 E 10 48,415 62,940 77,464 N 10 48,415 62,940 77,464 E 10 48,415 62,940 77,464 N Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 14 of 31 Class Code Classification 0100 CUSTOMER SERVICE REPRESENTATIVE 0101 METER SERVICES TECHNICIAN 0102 UTILITY MAINTENANCE TECHNICIAN I 0204 ACCOUNTS PAYABLE TECHNICIAN 0205 ADMINISTRATIVE SUPPORT SPECIALIST 0206 EQUIPMENT OPERATOR 1 0207 UTILITY MAINTENANCE TECHNICIAN II 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE 0304 EQUIPMENT OPERATOR II 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST 0307 UTILITY MAINTENANCE TECHNICIAN III 0308 WASTEWATER PLANT OPERATOR 1 0309 WATER PLANT OPERATOR I 0403 CREW LEADERXEC PERATOR III 0405 PLANNING TE 0406 UTILITY SYSTEI 0407 WASTEWA LANT OPER II 0408 WATER T OPERATOR II 0409 PLA AINTE E MECHANIC 0410 PLAN a UNTIN HNICIAN TEM CHANIC II ANCE MECHANIC II RATORY TECHNICIAN/WATER PLANT OPERATOR III Y SYSTEMS MECHANIC III EWATER LABORATORY SUPERVISOR 0611 WASTEWATER PLANT OPERATOR III 0612 WATER PLANT OPERATOR III 0613 PLANT MAINTENANCE MECHANIC III 0708 BACKFLOW/FOG SPECIALIST 0711 FLEET MECHANIC 0712 OPERATOR IN RESPONSIBLE CHARGE 0804 METER SERVICES SUPERVISOR 0805 POLICE OFFICER/POLICE OFFICER FIRST CLASS 0806 COMMUNICATIONS SPECIALIST 0807 STORMWATER PROGRAM COORDINATOR 0808 BILLING & CUSTOMER SERVICE SUPERVISOR 0908 CHIEF WASTEWATER PLANT OPERATOR 0910 FINANCIAL ANALYST 0911 MANAGEMENT ANALYST 0912 PLANNER 0913 UTILITIES INSPECTOR 0914 SENIOR POLICE OFFICER 1013 HUMAN RESOURCES ANALYST 1014 POLICE CORPORAL 1016 WEB DEVELOPER/ASSISTANT COMMUNICATIONS MANAGER 1017 LEAD UTILITIES INSPECTOR 10 10 11 11 11 12 12 12 13 14 14 14 15 15 15 16 17 17 17 17 17 17 18 19 20 21 22 23 23 23 48,415 62,940 77,464 48,415 62,940 77,464 50,836 66,087 81,337 50,836 66,087 81,337 50,836 66,087 81,337 53,378 69,391 85,404 53,378 69,391 85,404 53,378 69,391 85,404 56,047 72,860 89,674 58,849 76,504 94,158 58,849 76,504 94,158 58,849 76,504 94,158 61,791 80,329 98,866 61,791 80,329 98,866 61,791 80,329 98,866 64,881 84,345 103,809 68,125 88,562 109,000 68,125 88,562 109,000 68,125 88,562 109,000 68,125 88,562 109,000 68,125 88,562 109,000 68,125 88,562 109,000 71,531 92,990 114,450 75,108 97,640 120,172 78,863 102,522 82,806 107,648 2,490 86,947 113,031 13 91,294 118,682 146,070 91,294 118,682 146,070 91,294 118,682 146,070 24 95,859 124,616 153,374 N N E E E E N E E E E E E E E E E E E Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 15 of 31 1019 MASTER POLICE OFFICER 1020 FACILITIES COORDINATOR 1107 UTILITY MAINTENANCE SUPERVISOR 1108 UTILITY SYSTEM SUPERVISOR 1109 BUDGET & MANAGEMENT ANALYST 1211 FLEET MAINTENANCE SUPERVISOR 1212 POLICE SERGEANT 1213 SENIOR PLANNER 1301 TOWN CLERK/HR TECH 1405 POLICE LIEUTENANT 1407 SAFETY & RISK MANAGER 1409 CIVIL ENGINEER 1507 UTILITY SYSTEM SUPERI DENT 1508 WASTEWATER PLANT ERINTENDENT 1509 WATER PLANT SU INDENT 1701 C0NJ 1702 PUBLI 1703 PUBLIC 17 MA 170 S 1706 T MANAGER SUSTAINABILITY MANAGER MANAGER MENTAL SERVICES MANAGER NING & ECONOMIC DEVELOPMENT MANAGER 2002 BUDGET DIRECTOR 2201 ADMINISTRATIVE SERVICES DIRECTOR 2300 CHIEF OF POLICE 2301 FINANCE DIRECTOR 2302 UTILITIES DIRECTOR 2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR Return to: Hillsborough Planning Department, P.O. The following ordinance was introduced by Comm seconded by Commissioner Robb English. AN O CERTAIN WHEREAS, a petition Forge Road by the owners, 0 WHEREAS, the 3619; WHEREAS, the such area; and Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 16 of 31 Ordinance No. 20211213-6.F FlWorough, NC 27278 er IWhleen FerKuson, and duly regftting the annexation of 12.9 acres on Valley Number (PIN) for the requesting property is 9874-30- d by the owners of all the real property located within WHEREAS, a public hearing on the annexation was held on October 21, 2021 following notice of such hearing published in the News of Orange County on October 6 and 13, 2021. NOW, THEREFORE, THE BOARD OF COMMISSIONERS FOR THE TOWN OF HILLSBOROUGH ORDAINS: Section 1. The Board of Commissioners finds that a petition requesting the annexation of the area described in Section 2 was properly signed by the owners of all the real property located within such area and that such area is contiguous to the boundaries of the town of Hillsborough, as the term "contiguous" is defined in G.S. 160A -31(f). Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 17 of 31 Section 2. The following area is hereby annexed to and made a part of the Town of Hillsborough: Beginning at a concrete monument on the East right of way line of Southern Railway Company (where said East right of way line intersects with the North right of way line of Interstate Highway #85), running thence with the East side of the Southern Railway right of way North 21 degrees 31 minutes 30 seconds West 682.65 feet to an iron stake. Thence continuing with the railroad right of way North 19 degrees 28 minutes 10 seconds West 334.15 feet to an iron stake. Thence North 9 degrees 32 minutes 20 seconds East 297.50 feet to an iron stake in Duke Power Company right of way. Thence with said right of way South 62 degrees 58 minutes 50 seconds East 325.58 feet to an iron stake. Thence along the West side of Cates Creek the following courses and distances: South 25 degrees 05 minutes East 139.68 feet South 35 degrees 44 minutes East 371.77 feet South 22 degrees 05 minutes East 95.79 feet South 46 degrees 04 minutes East 120.16 feet South 58 degrees 47 minutes East 120.59 feet South 22 degrees 45 minutes East 74.75 feet South 32 degrees 57 minutes 40 seconds West 315. e o an iron stake on the North right of way line of Interstate Highway 85. Thence ith said rstate Highway 85 right of way South 73 degrees 35 minutes West 350.60 feet to an . t of beginning. Containing 12.90 acres, according to survey of Property of Vall For urvey of John B. Pridgen, Jr., Registered Engineer, dated June 21,E Section 3. TI Section 4. Th of Orange County a territory described ii shall also be deliver( if the Register of Deeds e map of the annexed ordinance. Such a map !d by G.S. 163-288.1. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of December 2021. Ayes: 5 Noes: 0 Absent or Excused: 0 5�o Ro � cy r T n of Hi sborough Sarah E. Kimrey, Town Clerk Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 18 of 31 STATE OF NORTH CAROLINA COUNTY OF ORANGE I, ,LA 085 2t�-� 74V-V\eU-,,,)a Notary Public of the County and State aforesaid, certify that Sarah E. Kimrey personally appeared before me this day and acknowledged that she is the Town Clerk for the Town of Hillsborough, a North Carolina municipal corporation, and that she, as Town Clerk, being duly authorized to do so, executed the foreg ing instrument to acknowledge that it is an Annexation Ordinance duly adopted We Town of Hillsborough Board of Commissioners on the date indicated. Witness my hand and official seal, this the My commission expi Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 19 of 31 Town Board's Statement per N.C. Gen. Stat. 160D-605 The Town of Hillsborough Town Board has received and reviewed the application of planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows: Amend Section 7.5 to allow nonconforming lots to reduce setbacks automatically AND chose whether to establish equal side setbacks or different side setbacks. The section related to narrow lots becomes duplicative and will be deleted. The Hillsborough Town Board has determined that thepro ed action is consistent with the Town of Hillsborough's comprehensive plan and the oard's proposed action on the amendment is reasonable and in the public inter Tor the owing reason(s): Many residential lots in town were developed p to z g and are nonconforming in regard to minimum lot width and size. Creating an atic and proportional setback reduction for these lots provides efficient consis04% lief where needed. Adding flexibility for side setbacks to be different g intain the diverse appearance of residential streets and reduces monotony. Adopted by the Toy 2021. >er, Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: �S B O R O Page 20 of 31 ORDINANCE #20211213-6.G ORDINANCE * * Amending the Unified Development Ordinance of the Town of �I► Hillsborough Section 1. 7.5.3 Section 2. The Hillsborough Board of Commissioners ordains: The Unified Development Ordinance Section 7.5.3, Nonconforming Lot Setback Requirements, is hereby replaced to read as follows: NONCONFORMING LOT SETBACK REQUIREMENTS a) This subsection shall apply to any of the following: 1) A single residential lot created before February solely on its area or width, or 2) Lots created under subsection 7.3.4, Mult1-ta 3) Lot line adjustments, combinations or lcc or (2) above where the lot(s) or res t lots) width after such action is taken. b) The following table indicates the degree to reduced; provided, however, no Section 7.5.4, Table: Nonconfng 986, that is nonconforming based Dwellings on a Single Parcel. ans made to lots referenced in (1) kgnconforming as to area or erwise applicable setback standards may be less than 10 feet in width. uirements, is hereby replaced as follows: 7.5.4 TABLE: NONCONFORM LOT,,M.LK R UIREMENTSI DISTRICT CUMULATIVE SIDE SETBACKS S OT BE REQUI Z'3 REAR SETBACK SHALL NOT BE REQUIRED TO EXCEED 4 FRONT SETBACK SHALL NOT BE 4 REQUIRED To EXCEED R-40 50% 25% 25% R-20 11% 15% R-15 40% 10% 15% R-10 40% 13% 17% AR 40% 15% 19% 1 For lots that are not rectilinear, each side, front, and rear setback should be measured separately. z Lot width as measured at the standard front setback line for the district in which the lot is located shall be used. 3 Cumulative side setbacks should but are not required to be evenly distributed on a property, such that both side setbacks are the same length. 4 Lot depth measured using the shortest lot line shall be used. Section 3. Section 7.5.5, Narrow Lots, is hereby deleted. Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 21 of 31 ORDINANCE #2Q211213 -6.G Section 4. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 5. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of December in 2021. Ayes: 5 Noes: 0 Absent or excused: 0 &V� czi�44 Sarah E. Kimrey, Towd Clerk Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: �S B O R O Page 22 of 31 RESOLUTION Resolution #20211213-6.H _ _ �► Amending the Eno -Haw Hazard Mitigation Plan \7 �►54�� To add specific projects to the Mitigation Action Plan WHEREAS, Hillsborough is vulnerable to an array of natural hazards that can cause loss of life and damages to public and private property; and WHEREAS, Hillsborough desires to seek ways to mitigate situations that may aggravate such circumstances; and WHEREAS, Hillsborough has identified the River Pumping Sta Resilient Regional Water Supply Project as additional infrastructure to I' community; and WHEREAS, North Carolina Emergency Management's adopted Eno -Haw Regional Hazard Mitigation Plan for recommended amendments to the plan. NOW, THEREFORE, be it resolved the Hills 1 2. 3. `Relocation from Floodway and the the impacts of natural hazards to our ction has reviewed the currently !afford Act requirements and mmissloners Adopts Amendment One to the Hillsbor ) to the Eno -Haw Regional Hazard Mitigation Plan to identify ac4o&-.. an -4. Agrees to take such other tial a on as y be reasonably required to carry out the proposed projects to the extent th uc&awRegional der the BRIC Program. Agrees to incorporate the is amendment into the next update of the Hillsborough Anne Hazard Mitigation Plan. BE IT FURTHER RE effect immediately upon its illsborough Board of Commissioners that this resolution shall take Approved this 13`" day of December 2021. 7 Jenn Weaver, Mayor Town of Hillsborough Hon. Pete Buttigieg Secretary U.S. Dept. of Transportation 1200 New Jersey Ave, SE Washington, DC 20590 Dear Secretary Buttigieg: On behalf of the Hillsborough Board of Commissioners, I am wrilffq Durham International Airport (RDU) for $275 million in feder4 ding service runway, 5L -23R. Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 23 of 31 December 13, 2021 rt a request from Raleigh - lace its primary commercial RDU is a critical driver of job creation, prosperity and qN throughout North Carolina's Research Triangle region. The Research Triangle area (Ram, and surrounding communities) is among the fastest growing in the US, and po expect an additional 1.4 million residents to move to our region by 2050, an 85°o cre0. RDU's primary commercial runway is nd-o�e due to pavement deterioration and its replacement and relocation is RDU' ost c cal pr t. RDU needs additional federal grant funding to help pay for the $366 million prof o k expansion. Even with substan ial loc le A intent for a 75% federal grant in support of the total $366 nue to serve as an increasingly vital node in the national economic engine for this state. legislative support, R aviation demands of We request that FAA million project cost si commercial aviation: yin operation and allow for terminal gate airport fee increases and continued, significant state and the overall capital infrastructure needed to support the tance from a federal partner will be essential. Thank you for your consideration and leadership. With warm regards and gratitude, Jenn Weaver, Mayor Town of Hillsborough Board of Commissioners cc: Steve Dickson Shannetta R. Griffin 101 E. Orange St. I PO Box 429, Hillsborough, NC 27278 919-732-1270 1 www.hillsboroughnc.gov I @HillsboroughGov Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 24 of 31 Town Board's Statement per N.C. Gen. Stat. 160D-605 The Town of Hillsborough Town Board has received and reviewed the application of Hunter and Veronica Beattie to amend the Town of Hillsborough Zoning Map as follows: Rezone 0.65 acres at 244 Cornelius Street from Residential -10 to General Commercial The Hillsborough Town Board has determined that the proposed action is consistent with the Town of Hillsborough's comprehensive plan and the Town Board's proposed action on the amendment is reasonable and in the public interest for the following reason(s): �& The parcel in question is designated Neighborhood Mi That land use designation includes the General Comiy The US 70/Cornelius Street Plan, which is a com indicated small scale commercial development when property owners no longer wish to Ir questions was designated ready for redev p Adopted by the Town of Hills 2021. the Future Land Use Plan. P[he comprehensive plan, rridor is expected and encouraged uses in the corridor. The parcel in 2007 plan. missioners this 13th day of December, Kimrey, Town Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 25 of 31 ORDINANCE #20211213-7.A ORDINANCE Amending the Zoning Map of the Town of Hillsborough �7 51 Section 1. Section 2. Section 3. Section 4. Section S. Section 6. The Hillsborough Board of Commissioners ordains: An application has been made for the rezoning of the property herein. The application has been referred to the Town Planning Board for its recommendation and the Planning Board has provided the Town Board with a written recommendation addressing the consistency of the proposed rezoning with the town's comprehensive plan and such other matters as the Planning Board deemed appropriate. The Town Board has, prior to acting on the appli consistency of the proposed rezoning withthe the action contemplated by the Town Board interest. The Zoning Map of the Town of Hills Cornelius Street from Residential -10 All provisions of any town This ordinance shall The foregoing ordinance havi 13th day of December in 2021 Ayes: 4 Noes: 1 Absent or excused: 0 a statement describing the ssive plan and explaining why easonable and in the public amended to rezone 0.65 acres at 244 �rcial (OC PIN 9865-80-9382). ict with this ordinance are repealed. to a vote, received the following vote and was duly adopted this Sarah E. Kimrey, Town Clerk Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 26 of 31 Town Board's Statement per N.C. Gen. Stat. 160D-605 The Town of Hillsborough Town Board has received and reviewed the application of planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows: Establish a density of 20 units per acre for multi -family developments and allow developments where all units are affordable to households making 80% of AMI or less at the time of development to have a density of 30 units per acre. Both densities are subject to ordinance rounding provisions. The Hillsborough Town Board has determined that consistent with the Town of Hillsborough's comprehens� proposed action on the amendment is reasonable ar�ln following reason(s): • The removal of waivers and special use zo used for increased density over th to -oposed action is and the Town Board's kc interest for the ocess eliminate the two methods • The previous density limit is signifi S ththe density needed to make projects buildable form the developom nity perspective. • The town has identified a lity priority concern. • Rental housing tends t e a e able option than ownership housing. • The bonus for affordab ost method for the town to encourage affordable housinm� Adopted by the Town 2021. Board of Commissioners this 13th day of December, 2" au*�M Sarah E. Kimrey, Town Cle k Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 27 of 31 ORDINANCE #20211213-7.B a ORDINANCE * * Amending the Unified Development Ordinance of the Town of �► 4 Hillsborough �7 5 The Hillsborough Board of Commissioners ordains: Section 1. The Unified Development Ordinance Section 6.3.1 is hereby amended to reflect the following changes in the multi -family density: 6.3.1 TABLE: DIMENSIONAL REQUIREMENTS - RESIDENTIAL FSUZ Minimum Lot Area (sf) 1 Minimum Lot Width 200 Minimum Side Yard Width 40 Minimum Rear Yard Width�:77 40 Minimum Front Setback 35 Maximum Building Height 45 Maximum Impervious Surface (% of gross lot) NA e lin the MF or MFSU district is 20 units per acre (subject to 2The maximum density for'n9. rounding as defined in Se' e 1.4).3An attached dwelling applicthat p oses all units to be affordable to households making 80% AMI or less at the time of construction may upto 30 units per acre as a maximum density (subject to rounding as defined in Section 9.1.4). Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 131h day of December in 2021. Ayes: 4 Noes: 1 Absent or excused: 0 &*Czi�w Sarah E. Kimrey, Town Clerk Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 28 of 31 Town Board's Statement per N.C. Gen. Stat. 160D-605 The Town of Hillsborough Town Board has received and reviewed the application of planning staff to amend the Town of Hillsborough Unified Development Ordinance as follows: Amend Sections 1, 3, and 6 to remove authorization for waivers and introduce flexibility in the requirements for buffers, lighting, parking, and sidewalks The Hillsborough Town Board has determined that the proposed action is consistent with the Town of Hillsborough's comprehensive pl proposed action on the amendment is reasonable and in t following reason(s): Waivers are being used by applicants to avoid sitE needed flexibility or creative solutions. The towr4 requirements specific and targeted at defining an Flexibility has been added to address unic with waivers. These amendments are con Hillsborough unique sense of place b alit communities goals so future clevI Adopted by the Town 2021. nd the Town Board's cific design 7Wer than access in&ed the ordinance to make ving community priorities. ns that were previously addressed ✓i 2030 goal of sustaining Ofopment regulations with the Board of Commissioners this 13th day of December, Ki m rey, Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 29 of 31 ORDINANCE #20211213-7.0 ORDINANCE * * Amending the Unified Development Ordinance of the Town of �!► Q Hillsborough The Hillsborough Board of Commissioners ordains: Section 1. The Unified Development Ordinance Section 1.8.2, Site Specific Development Plans, is hereby amended to delete the following from paragraph "b": When a permit is subject to an evidentiary hearing, the per issuing authority may waive or modify those minimum requirements upon (i) the applicant's spe , written request for a waiver or modification and (ii) the presentation of satisfactory, c t evidence by the applicant demonstrating that the applicant's proposal other w e satisfi meets the need the minimum standard to be waived or modified was intended ddress. Section 2. Section 3.8.4, Applying the Ordinance to DetI pliance with Standards to Make Findings of Fact, is hereby amended to delete Raragraph Section 3. Section 3.8.19.2, is hereby amended Changes to a specific condit- sed ng the approval of a Special Use Permit or expansion of an approved waiver shall stitu mod ation. A change that eliminates or reduces the need for a granted waiver is a mi ha Section 4. Section 3.8.20. Section 5. Section 3.13. Section 6. Section 3.13.7.5 ibered to 3.13.7.4 and the clause after "made" is hereby deleted. Section 7. Section 6.5.8, Use and Development within Buffers, is herby amended to replace 6.5.8.3 and 6.5.8.4 and add 6.5.8.5 as follows. Existing Sections 6.5.8.5 and 6.5.8.6 are unchanged and are renumbered as necessary. 6.5.8.3 New utility corridors are not permitted in buffers unless no reasonable alternative exists. Crossings at angles between 60 and 90 degrees are acceptable where utility corridors are necessary. New utilities may only run coincident or parallel with a required buffer if: 6.5.8.3.a The utility is installed on the new development side of the buffer and in a manner that allows the installation of an Al, 61, or C1 buffer, as required by Table 6.5.10, between the utility and the property line. If a Type D buffer is required, a buffer meeting the requirements of Table 6.5.4.4 shall be installed on the development side of the utility and the utility placed as close to the property line as reasonable. 6.5.8.4 When a development plan is proposed on land adjacent to or encumbered with an existing utility easement Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 30 of 31 (overhead or underground) and the proposed development will not modify or relocate the utility, no buffer is required to be installed by the development plan. The development plan must maintain any existing buffer (vegetative, built, or topographic) existing at the time of development plan application between the existing utility easement and adjoining properties requiring a buffer under this ordinance. 6.5.8.5 Stormwater control mechanisms are discouraged from being located in buffers unless mandated by the natural topography. Such installations may be located within a required buffer in a manner that allows the installation of an Al, 61, or C1 buffer, as required by Table 6.5.10, between the utility and the property line. If a Type D buffer is required, a buffer meeting the requirements of Table 6.5.4.4 shall be installed on the development side of the utility and the utility placed as close to the property line as reasonable. Section 8. Section 9. Section 6.11.4.1 is hereby amended to replace "shall" with "generally will" and add "A compliant lighting plan may show proposed light contours or light intensity grid with less 1.0 footcandle rating for no more than 25 percent of parking and walkway area if the flexibility prevents the site from exceeding the maximums described in 6.11.5, MaxlvpLight Levels, or the flexibility prevents intensity differences of greater than 5 footcan across the illuminated portion of the site." Section 6.11.5.2 is amended by deleting the se an applicant's unique situations and use regA allow greater intensities within the site" Section 10. Sections 6.11.5.3 and 6.11.5.4 are h 6.11.5.3 Use Specific exceptions The following us may have ligh ' ensit walk-up or d -up s 6.11.5.3.a ban 6.11.5.4 Use The lightly limits at p ssuing authority may consider levelopment review and may rating or safety concerns related to site lighting and candles under canopies, outdoor sales areas, or in stitutions, including freestanding automated teller Orfrom the excepted areas in 6.11.5.3 must be reduced to the following rtv lines as described: 6.11.5.4.a 1.0 footcandles at any property line adjoining a public or private right of way if the use across the right of way is not zoned or used for residential purposes. 6.11.5.4.b 0.2 footcandles at any property line adjoining a public or private right of way if the use across the right of way is zoned or used for residential purposes. 6.11.5.4.c 0.2 footcandles at any property line adjoining land zoned or used for residential purposes. Section 11. Section 6.13.3.3 is amended to delete "minimum" from the heading and add the following text: The number generated by applying the standard is the required number of parking spaces for defined use, constituting both a minimum and maximum. Rounding conventions shall be employed when the standard requires a fractional parking space. Uses requiring 20 or fewer spaces after rounding are allowed to build up to 5% more or 5% fewer spaces if the addition or reduction does not represent a deviation of 50% or more from the standard. Uses requiring 21-99 spaces after Section 12. Section 13. Section 14. Section 15. Section 16. Dec. 13, 2021 Board of Commissioners Regular Meeting Approved: Page 31 of 31 rounding are allowed to build up to 5 more or 5 fewer spaces. Uses requiring 100 spaces or more after rounding are allowed flexibility to build up to 10 more or 10 fewer spaces. Example — a use that is required to have 10 spaces must build at least 5 and cannot build more than 15. A use requiring 25 spaces must build at least 20 but no more than 30. Section 6.13.3.4 and Section 6.13.9.10 are hereby deleted. Section 6.13.3.5, Table of Minimum Number of Parking Spaces Required, is hereby amended to add: Dwelling: attached (20+ units, 100% of units 1 space per bedroom and no more than 2 affordable to households making 80% AMI or spaces per unit. less at time of construction) Section 6.17.3.1, Development Sites, is hereby ame this paragraph. A Section 6.17.3.3.d and 6.17.3.3.e are hereh by the permit issuing authority if there are but the number of street trees required ca building facade and street to qualify All provisions of any town Section 17. This ordinance shall The foregoing ordinance having been su 13th day of December in 2021.441% Ayes: 3 Noes: 2 Absent or excused: 0 ete "waiver or" in the two places in tadd "Vatted spacing may be approved een utilities and street tree placement duced. Trees must be located between the lio each section. is ordinance are repealed. , received the following vote and was duly adopted this Sarah E. Kimrey, Town Vlerk CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Administration Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Emily Bradford, Budget Director ITEM TO BE CONSIDERED Subject: Miscellaneous budget amendments and transfers Attachments: Budget Changes Detail Report For clerk's use AGENDA ITEM: Brief summary: To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget adoption. Action requested: Consider approving budget amendments and transfers. ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: As indicated by each budget amendment. Staff recommendation and comments: To approve the attached list of budget amendments. AGENDA ABSTRACT: Item to be considered 1 1 of 1 6.13 Consent Regular Closed agenda agenda session Brief summary: To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget adoption. Action requested: Consider approving budget amendments and transfers. ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: As indicated by each budget amendment. Staff recommendation and comments: To approve the attached list of budget amendments. AGENDA ABSTRACT: Item to be considered 1 1 of 1 TOWN OF HILLSBOROUGH FY 2021-2022 BUDGET CHANGES REPORT DATES: 01/10/2022 TO 01/10/2022 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF- 10-00-9990-5300-000 CONTINGENCY Contingency To cover overage 24162 01/10/2022 EBRADFORI 400,000.00 -4,256.00 204,208.00 To cover PD fitness equipment 24171 01/10/2022 EBRADFORI 400,000.00 -6,500.00 197,708.00 Governingl 0- 10-4100-5300-040 AUDIT FEES Body To cover overage 24161 01/10/2022 EBRADFORI 85,500.00 4,256.00 89,756.00 To reverse amendment 24166 01/10/2022 EBRADFORI 85,500.00 -4,256.00 85,500.00 Governing 10- 10-4100-5300-041 ATTORNEY FEES Body To cover overage 24165 01/10/2022 EBRADFORI 125,000.00 4,256.00 129,646.00 Governingl 0- 10-4100-5300-080 TRAINING/CONF./CONVV, Body To cover RTA Regional Leadership Tour 24163 01/10/2022 EBRADFORI 4,145.00 2,095.00 6,240.00 Reverse budget amendment 24167 01/10/2022 EBRADFORI 4,145.00 -2,095.00 4,145.00 Governing 10- 10-4100-5300-570 MISCELLANEOUS Body To cover RTA Regional Leadership Tour 24164 01/10/2022 EBRADFORI 5,000.00 -2,095.00 2,515.00 Reverse budget amendment 24168 01/10/2022 EBRADFORI 5,000.00 2,095.00 4,610.00 Public 10-10-6300-5300-154 MAINTENANCE - GROUNDS Space To cover grounds contract renewal 24153 01/10/2022 EBRADFORI 209,184.00 1,500.00 210,684.00 Public 10-10-6300-5300-570 MISCELLANEOUS Space To cover grounds contract renewal 24152 01/10/2022 EBRADFORI 7,000.00 -1,500.00 3,535.00 Police 10-20-5100-5100-030 BONUS PAY To cover FTO bonuses 24155 01/10/2022 EBRADFORI 4,000.00 2,500.00 6,500.00 Police 10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL To cover PD fitness equipment 24172 01/10/2022 EBRADFORI 69,650.00 6,500.00 84,248.34 Police 10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS To cover FTO bonuses 24154 01/10/2022 EBRADFORI 5,000.00 -2,500.00 2,500.00 Police 10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS To cover PD reno 24120 01/10/2022 EBRADFORI 59,000.00 22,000.00 82,000.00 Police 10-20-5100-5700-740 CAPITAL - VEHICLES To cover PD reno 24121 01/10/2022 EBRADFORI 70,000.00 -22,000.00 92,000.00 Fleet 10-30-5550-5300-145 MAINTENANCE - BUILDINGS Maintenance To cover alarm overage 24159 01/10/2022 EBRADFORI 12,235.00 -366.00 11,869.00 Fleet 10-30-5550-5300-490 C.S./ALARM Maintenance To cover alarm overage 24160 01/10/2022 EBRADFORI 2,500.00 366.00 2,866.00 0.00 EBRADFORD 01/04/2022 11:07:26AM Page 1 of 1 fll42rO3 CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: January 10, 2022 Department: Planning Public hearing: No Date of public hearing: PRESENTER/INFORMATION CONTACT Margaret A. Hauth, Assistant Town Manager ITEM TO BE CONSIDERED Subject: Ordinance rescinding the minimum housing code Attachments: Draft ordinance For clerk's use AGENDA ITEM: Brief summary: Staff recommend rescinding the Hillsborough Minimum Housing Code as part of an effort to seek county assistance with this activity, as allowed by state law. Action requested: Adopt ordinance. ISSUE OVERVIEW Background information and issue summary: The town receives very few actionable minimum housing code complaints each year. For the town to allow the county to enforce its ordinance, the town must first rescind its ordinance. Financial impacts: None Staff recommendation and comments: AGENDA ABSTRACT: Item to be considered 1 1 of 1 6.0 Consent Regular Closed agenda agenda session Brief summary: Staff recommend rescinding the Hillsborough Minimum Housing Code as part of an effort to seek county assistance with this activity, as allowed by state law. Action requested: Adopt ordinance. ISSUE OVERVIEW Background information and issue summary: The town receives very few actionable minimum housing code complaints each year. For the town to allow the county to enforce its ordinance, the town must first rescind its ordinance. Financial impacts: None Staff recommendation and comments: AGENDA ABSTRACT: Item to be considered 1 1 of 1 ORDINANCE Rescinding the Hillsborough Minimum Housing Code The Hillsborough Board of Commissioners ordains: Section 1. The Hillsborough Minimum Housing Code, adopted on May 10, 1993, is hereby rescinded. Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 10th day of January 2022. Ayes: Noes: Absent or excused: Sarah E. Kimrey, Town Clerk CA Agenda Abstract For clerk's use BOARD OF COMMISSIONERS AGENDA ITEM: Meeting date: Jan. 10, 2022 Department: Planning Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Margaret A. Hauth, Assistant Town Manager ITEM TO BE CONSIDERED Subject: Resolution authorizing Orange County to enforce its minimum housing standards ordinance in Hillsborough's jurisdiction Attachments: Draft resolution Brief summary: Staff recommends authorizing Orange County to enforce the county minimum housing ordinance within the town's jurisdiction as this will provide superior support to Hillsborough residents. Action requested: Adopt resolution. ISSUE OVERVIEW Background information and issue summary: Orange County Housing staff have detailed experience conducting housing inspections, coordinating with landlords, and routing tenants to resources for assistance. North Carolina state law allows towns to authorize counties to enforce county ordinances in the town's jurisdiction. This shift will provide superior support and response to tenants who have housing complaints. The county recently updated its ordinance in June 2021. County housing staff regularly inspect dwelling for housing voucher clients. They have the experience and expertise town staff do not have. As part of the county infrastructure, they also have more direct contact with the ever- changing resources available to help both landlords and tenants. Financial impacts: None Staff recommendation and comments: AGENDA ABSTRACT 1 1 of 1 6.D Consent Regular Closed agenda agenda session ITEM TO BE CONSIDERED Subject: Resolution authorizing Orange County to enforce its minimum housing standards ordinance in Hillsborough's jurisdiction Attachments: Draft resolution Brief summary: Staff recommends authorizing Orange County to enforce the county minimum housing ordinance within the town's jurisdiction as this will provide superior support to Hillsborough residents. Action requested: Adopt resolution. ISSUE OVERVIEW Background information and issue summary: Orange County Housing staff have detailed experience conducting housing inspections, coordinating with landlords, and routing tenants to resources for assistance. North Carolina state law allows towns to authorize counties to enforce county ordinances in the town's jurisdiction. This shift will provide superior support and response to tenants who have housing complaints. The county recently updated its ordinance in June 2021. County housing staff regularly inspect dwelling for housing voucher clients. They have the experience and expertise town staff do not have. As part of the county infrastructure, they also have more direct contact with the ever- changing resources available to help both landlords and tenants. Financial impacts: None Staff recommendation and comments: AGENDA ABSTRACT 1 1 of 1 RESOLUTION Authorizing Orange County to Enforce Its Minimum Housing Standards Ordinance Inside Hillsborough's Jurisdictional Limits WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and WHEREAS, Orange County staff have expertise, capacity and relationships to address minimum housing code issues identified by community residents; NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners request and authorize Orange County to enforce its minimum housing standards ordinance within the Hillsborough city limits and extraterritorial jurisdiction. Approved this 10th day of January 2022. Attestation: Jenn Weaver, Mayor Town of Hillsborough Sarah Kimrey, Town Clerk CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Administrative Services Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Town Clerk Sarah Kimrey ITEM TO BE CONSIDERED Subject: 2022 Board of Commissioners meeting calendar amendment Attachments: 2022 Board of Commissioners meeting calendar For clerk's use AGENDA ITEM: Brief summary: The 2022 Board of Commissioners meeting calendar amendment, includes the following changes: • Addition of Assembly of Governments meeting, Jan. 25 (remote) Action requested: Approve as presented. ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: N/A Staff recommendation and comments: N/A AGENDA ABSTRACT 1 1 of 1 6.E Consent Regular Closed agenda agenda session Brief summary: The 2022 Board of Commissioners meeting calendar amendment, includes the following changes: • Addition of Assembly of Governments meeting, Jan. 25 (remote) Action requested: Approve as presented. ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: N/A Staff recommendation and comments: N/A AGENDA ABSTRACT 1 1 of 1 Meeting Schedule: 2022 BOARD OF COMMISSIONERS Meetings start at 7 p.m. in the Board Meeting Room of the Town Hall Annex, 105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject to change. Due to public health concerns related to COVID-19, the board may conduct remote meetings utilizing Zoom. The public will be able to view and listen to the meeting via live streaming video on the town's YouTube channel. Regular meetings Regular meetings typically occur the second Monday of the month. Jan. 10 Remote Aug.8 Remote Feb. 14 Remote Sept. 12 Remote March 14 Remote Oct. 10 Remote April 11 Remote Nov. 14 Remote May 9 Remote Dec. 12 Remote June 13 Remote Oct. 24 Remote Work sessions Work sessions typically occur the fourth Monday of the month. Jan. 24 Remote Jan. 25 Remote (Assembly of Governments meeting) Feb. 28 Remote March 21 Remote (budget retreat) March 28 Remote April 4 Remote (budget retreat) April 25 Remote May 23 Remote June 27 Remote (with budget adoption) Aug. 22 Remote Sept. 26 Remote Oct. 24 Remote Nov. 28 Remote Joint public hearings Joint public hearings with the Planning Board typically occur the third Thursday of a month. Jan. 20 Remote April 21 Remote July 21 Remote Oct. 20 Remote CA 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 1919-732-1270 www.hillsboroughnc.gov I @HillsboroughGov Last amended: Jan. 10, 2022 CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Planning Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Margaret A. Hauth, Assistant Town Manager For clerk's use AGENDA ITEM: ITEM TO BE CONSIDERED Subject: Community Development Block Grant -Coronavirus quarterly report for August — October 2021 Attachments: Quarterly Report Brief summary: The first quarterly report for the grant is attached. Sharing these reports with the elected board is required on a quarterly basis. Please consider this report a draft as the county has not provided sufficient documentation to allow the town to approve the October invoice at this time. Staff did not want to get too far beyond the end of the quarter before updating the elected board. Action requested: Receive report. ISSUE OVERVIEW Background information and issue summary: Financial impacts: Staff recommendation and comments: AGENDA ABSTRACT: Item to be considered 1 1 of 1 6.F Consent Regular Closed agenda agenda session ITEM TO BE CONSIDERED Subject: Community Development Block Grant -Coronavirus quarterly report for August — October 2021 Attachments: Quarterly Report Brief summary: The first quarterly report for the grant is attached. Sharing these reports with the elected board is required on a quarterly basis. Please consider this report a draft as the county has not provided sufficient documentation to allow the town to approve the October invoice at this time. Staff did not want to get too far beyond the end of the quarter before updating the elected board. Action requested: Receive report. ISSUE OVERVIEW Background information and issue summary: Financial impacts: Staff recommendation and comments: AGENDA ABSTRACT: Item to be considered 1 1 of 1 III • TOWN OF HILLSBOROUGH NORTH CAROLINA Quarter: 1 Total Amount of Funds Disbursed: EHA Payments for Hillsborough Residents: EHA Administration Costs: Number of Households Assisted: Average Amount of Assistance Per Household: DEMOGRAPHICS Applicant Race Count % of Total Asian 4 6.0% Black/African American 44 65.7% Multiracial/Other 6 9.0% White/Caucasian 9 13.4% Unknown 4 6.0% 67 100.0% Household Income Count Quarterly Report: Town of Hillsborough, CDBG-CV Grant No: 20-V-3528, Emergency Housing Assistance Aug. 2 - Oct. 31 $63,232.42 $57,484.02 $5,748.40 24 $2,395.17 Applicant Ethnicity Count % of Total Hispanic and/or Latinx 6 9.0% Not Hispanic and/or Latinx 53 79.1% Unkown 8 11.9% Utility/Internet Payments 67 100.0% % of Total 30%AMI 21 87.5% 50% AMI 3 12.5% 60%AMI 0 0.0% 24 100.0% ►����T1►L�I�1:Z�I�II7�[� Expense Type Amount % of Total Funds Disbursed Rent Payments (Current and/or Future) $16,262.00 28.3% Rent Payments (Arrears) $25,712.95 44.7% Rent Deposits/Fees/Bond $1,306.00 2.3% Utility/Internet Payments $6,295.35 11.0% Mortgage Payments (Current / Future) $4,068.00 7.1% Mortgage Payments (Arrears) $3,839.72 6.7% $57,484.02 100.0% This quarterly report was received and reviewed by the Town Board for the Town of Hillsborough on the day of 2022. Mayor CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Governing Board Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Mayor Jenn Weaver For clerk's use AGENDA ITEM: ITEM TO BE CONSIDERED Subject: Budget amendment — 2022 Regional Leadership Tour registration and travel fees Attachments: 2022 Regional Leadership event information Budget amendment Brief summary: The Research Triangle Authority is organizing a trip to south FL (Ft. Lauderdale and Miami) in late January to do a site visit regarding the following topics: • Regional commuter rail • Intercity passenger rail • Bus rapid transit (BRT) • Greenways and linear parks • Transit station design • Complementary area development • Freeway managed and express lanes • Autonomous travel, mobility innovations • Responses to climate change • Elected and regional leadership Having a new role and level of responsibility as chair of the Durham -Chapel Hill- Carrboro Metropolitan Planning Organization Board (MPO), the mayor has requested to attend this event. The North Carolina Secretary of Transportation, several DOT board members, and the new head of the North Carolina Railroad, among others, are scheduled to attend. This is an opportunity to share not only the MPO perspective with big decision makers, but also the Hillsborough perspective for our train station and other transportation needs and aspirations. The cost for registration is $1795 and airfare is estimated to be under $300. A budget amendment is attached from the governing board miscellaneous account to cover expenses. Action requested: Approve budget amendments to cover the mayor's registration and airfare to Florida to attend the 2022 Regional Leadership Tour presented by GoTriangle and the NC Railroad Company. AGENDA ABSTRACT 1 1 of 2 7.A Consent Regular Closed agenda agenda session ITEM TO BE CONSIDERED Subject: Budget amendment — 2022 Regional Leadership Tour registration and travel fees Attachments: 2022 Regional Leadership event information Budget amendment Brief summary: The Research Triangle Authority is organizing a trip to south FL (Ft. Lauderdale and Miami) in late January to do a site visit regarding the following topics: • Regional commuter rail • Intercity passenger rail • Bus rapid transit (BRT) • Greenways and linear parks • Transit station design • Complementary area development • Freeway managed and express lanes • Autonomous travel, mobility innovations • Responses to climate change • Elected and regional leadership Having a new role and level of responsibility as chair of the Durham -Chapel Hill- Carrboro Metropolitan Planning Organization Board (MPO), the mayor has requested to attend this event. The North Carolina Secretary of Transportation, several DOT board members, and the new head of the North Carolina Railroad, among others, are scheduled to attend. This is an opportunity to share not only the MPO perspective with big decision makers, but also the Hillsborough perspective for our train station and other transportation needs and aspirations. The cost for registration is $1795 and airfare is estimated to be under $300. A budget amendment is attached from the governing board miscellaneous account to cover expenses. Action requested: Approve budget amendments to cover the mayor's registration and airfare to Florida to attend the 2022 Regional Leadership Tour presented by GoTriangle and the NC Railroad Company. AGENDA ABSTRACT 1 1 of 2 ISSUE OVERVIEW Background information and issue summary: Per the Board of Commissioners Travel & Professional Development Policy, development opportunities that arise during the fiscal year and exceed $300, require board approval at an official meeting. Financial impacts: Move $2,095 from governing board miscellaneous budget to training budget. Staff recommendation and comments: The town manager supports this development opportunity and has authorized registration and airfare expenses due to time sensitivity, yet is still pending final approval from the town board. AGENDA ABSTRACT 1 2 of 2 IONALRTA'L'E�A-BUSINESS USIN S S flyer revised November 22, 2021 RTA winter 2022 Regional Leadership Tour to South Florida Presented by GoTriangle and the NC Railroad Company Wednesday, January 26 — Friday, January 28, 2022 The regional business community and our honorary tour co-chairs look forward to welcoming business, elected, and transportation leaders from our extended region and beyond to South Florida in late January. Our 13th RTA regional leadership tour will include a series of in-person briefings and field visits that will highlight mobility initiatives, innovations, and perspectives to inform our thinking, and our future. RTA invites you to learn, discover, share, and experience together with your colleagues in late January 2022. Tour topics include: • Regional commuter rail • intercity passenger rail • bus rapid transit (BRT) • greenways and linear parks • transit station design • complementary area development • freeway managed and express lanes • autonomous travel, mobility innovations • responses to climate change • elected and regional leadership Honorary tour co-chairs: VV Mary -Ann Baldwin Mayor City of Raleigh RTA winter 2022 Regional Leadership Tour to South Florida Presenting sponsors: GoTriangle and North Carolina Railroad Company Tour sponsors: HDR, Kimley-Horn, Research Triangle Foundation of NC, WSP Visit: letsgetmoving.org/SouthFlorida to register, or for additional background on the tour. See reverse side for an RTA tour overview, summary agenda, and registration information. _. Eric Boyette Harold Hicks NCDOT RTI International Secretary of Transportation RTA chair -elect RTA winter 2022 Regional Leadership Tour to South Florida Presenting sponsors: GoTriangle and North Carolina Railroad Company Tour sponsors: HDR, Kimley-Horn, Research Triangle Foundation of NC, WSP Visit: letsgetmoving.org/SouthFlorida to register, or for additional background on the tour. See reverse side for an RTA tour overview, summary agenda, and registration information. PTAe�io"a flyer revised November 22, 2021 BUSINESS PURPOSE OF THE RTA WINTER 2022 REGIONAL LEADERSHIP TOUR TO SOUTH FLORIDA The Triangle has active projects for 50+ miles of bus rapid transit (BRT), 40+ miles of commuter rail, multimodal pathways including the Triangle bikeway, transit -oriented development, equitable placemaking, and transit innovations, with many supported by approved countywide Y, -sales taxes that are dedicated for transit. We believe the RTA Regional Leadership Tour to South Florida — which will include briefings and visits to Broward, Miami -Dade, and Palm Beach counties, including the cities of Fort Lauderdale, Miami, and West Palm Beach — will inform and inspire an Accelerated Metropolitan Mobility strategy and agenda for the Research Triangle region. RTA WINTER 2022 REGIONAL LEADERSHIP TOUR — SUMMARY TOPICAL AGENDA Wednesday, January 26: • Evening welcome reception in Fort Lauderdale Thursday, January 27: • Breakfast briefing: Tour overview, Tri -Rail commuter rail overview • Morning field visits in Miami: Tri -Rail commuter rail, Miami Intermodal Center, The Underline linear park • Miami lunch briefings: elected leadership; Miami -Dade TPO; SMART plan/bus rapid transit (BRT); freeways • Afternoon field visits in Miami: Brightline rail, first/last five -mile solutions, autonomous innovations • Evening reception in Fort Lauderdale Friday, January 28: • Breakfast and hotel check out • Morning field visits in Fort Lauderdale: walking tour of Downtown Fort Lauderdale development • Fort Lauderdale briefings: elected leadership; climate resilience; bus rapid transit; Broward MPO • Field visits to/from West Palm Beach: Brightline rail follow-up, transit station area development • West Palm Beach lunch briefings: business, elected, and community perspectives, closing reception Note: Tour events will commence no earlier than 5 pm on Wednesday, January 26, and conclude no later than 3 pm on Friday, January 28. Topics and sequence subject to change based on speaker availability and new info. REGISTRATION PRICING FOR THE WINTER 2022 RTA REGIONAL LEADERSHIP TOUR TO SOUTH FLORIDA • $1995 for RTA members • $1795 for public sector partners Tour registration includes all group meals, accommodation, and transportation within South Florida — plus all conference materials and excellent regional leadership conversations and insights —from arrival at the hotel on 1/26 until departure on 1/28. It does not include flights to South Florida, or travel to/from airport. No refunds after Dec. 10; however, name changes within the some organization will be permitted. A NOTE ON ACCOMMODATIONS, LOCATION, AND LOGISTICS Tour participants will stay at the Riverside Hotel, overlooking the New River in Downtown Fort Lauderdale, along East Las Olas Boulevard. We will begin and end tour activities each day at the hotel. While participants hoping for "beach time" may be disappointed, as this is a working tour with a series of executive briefings and field visits throughout the agenda, the shared learning and networking with elected and community leaders will be invigorating and well worth your time. Visit letsgetmoving.org/SouthF/orida for registration policies and info, or contact Alicia Miller at 919.664.7090 TOWN OF HILLSBOROUGH FY 2021-2022 BUDGET CHANGES REPORT DATES: 01/11/2022 TO 01/11/2022 CHANGE REFERENCE NUMBER DATE USER Governingl0-10-4100-5300-080 TRAINING/CONF./CONV. Body To cover RTA Regional Leadership Tour 24169 01/11/2022 EBRADFORI Governing 10- 10-4100-5300-570 MISCELLANEOUS Body To cover RTA Regional Leadership Tour 24170 01/11/2022 EBRADFORI ORIGINAL BUDGET AMENDED BUDGET CHANGE BUDGET 4,145.00 2,095.00 6,240.00 5,000.00 -2,095.00 0.00 2,515.00 EBRADFORD 01/03/2022 6:14:40PM Page 1 of 1 fl142r03 CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Governing Board Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Mayor Jenn Weaver ITEM TO BE CONSIDERED Subject: Board discussion on returning to in person meetings — check in Attachments: None For clerk's use AGENDA ITEM: Brief summary: At the August regular meeting, the board shared thoughts and comfort levels for returning to in-person meetings. The board agreed to continue remote meetings while allowed under the governor's state of emergency and reassess monthly. Action requested: Brief check in only, give staff direction if necessary. ISSUE OVERVIEW Background information and issue summary: See above. Financial impacts: None Staff recommendation and comments: AGENDA ABSTRACT 1 1 of 1 7.13 Consent Regular Closed agenda agenda session Brief summary: At the August regular meeting, the board shared thoughts and comfort levels for returning to in-person meetings. The board agreed to continue remote meetings while allowed under the governor's state of emergency and reassess monthly. Action requested: Brief check in only, give staff direction if necessary. ISSUE OVERVIEW Background information and issue summary: See above. Financial impacts: None Staff recommendation and comments: AGENDA ABSTRACT 1 1 of 1 CA Agenda Abstract BOARD OF COMMISSIONERS Meeting date: Jan. 10, 2022 Department: Administrative Services Public hearing: No Date of public hearing: N/A PRESENTER/INFORMATION CONTACT Town Manager Eric Peterson ITEM TO BE CONSIDERED Subject: Hot topics for work session Jan. 24, 2022 Attachments: None Brief summary: Possible topics include: • Countywide Racial Equity Plan • Countywide COVID Recovery Plan Action requested: Discuss and provide direction. ISSUE OVERVIEW Background information and issue summary: None Financial impacts: N/A Staff recommendation and comments: N/A For clerk's use AGENDA ITEM: AGENDA ABSTRACT: Item to be considered 1 1 of 1 7.0 Consent Regular Closed agenda agenda session AGENDA ABSTRACT: Item to be considered 1 1 of 1 s O R Agenda Abstract BOARD OF COMMISSIONERS r Meeting date: Jan. 10, 2022 Department: All Public hearing: No 17 r;4 �� Date of public hearing: N/A CN PRESENTER/INFORMATION CONTACT Department Heads ITEM TO BE CONSIDERED Subject: Departmental Reports Attachments: Monthly departmental reports Brief summary: N/A Action requested: Accept reports ISSUE OVERVIEW Background information and issue summary: N/A Financial impacts: N/A Staff recommendation and comments: N/A For clerk's use AGENDA ITEM: AGENDA ABSTRACT: Item to be considered 1 1 of 1 8.0 Consent Regular Closed agenda agenda session AGENDA ABSTRACT: Item to be considered 1 1 of 1 aTOWN OF HILLSBOROUGH ADMINISTRATIVE SERVICES DEPARTMENTAL REPORT Human Resources/Town Clerk Report: December 2021 Meetings and events • Bi -weekly human resources team meeting • Weekly GARE Countywide Racial Equity Plan Co -Leads meeting • Monthly NCHIP board meeting • Monthly Triangle J Council of Government HR Roundtable conference calls • Monthly Diversity Equity & Inclusion Core Team Meeting • Board of Commissioners regular meeting (12/13/21) Employee Events and Training • None Recruitment and Selection (* = filled) • Police Officer o Recruitment opened (2/19/20) o Continuous recruitment (204 applicants to date) o Start date: 01/04/2021 o Start date: 7/5/21 o Start date: 10/15/21 o Start date: 11/1/2021 o Start date: 1/10/2022 • Accounting/Payroll Technician o Recruitment open (4/19/21) (14 applicants) o Recruitment closed (4/30/21) o Readvertised (6/10/21) o Recruitment closed (7/5/21) (48 applicants) • Lead Utilities Inspector o Recruitment open (5/10/21) o Recruitment closed (5/27/21) (2 applicants) o Readvertised (6/23/21) o Recruitment closed (7/12/21) (3 total applicants) • Civil Engineer o Recruitment opened (6/23/21) o Recruitment closed (7/12/21) (6 total applicants) o Readvertised (9/24/21) o Recruitment open until filled (7 applicants to date) • Utility Maintenance Technician I, II, III o Recruitment opened (9/10/21) o Recruitment open until filled (18 applicants to date) • Facilities Coordinator o Recruitment opened (10/4/21) o Recruitment closes (11/3/21) (26 applicants to date) o Start date: 1/17/2022 • Equipment Operator/Equipment Operator Trainee o Recruitment opened (10/20/21) o Recruitment open until filled (7 applicants to date) • Budget & Management Analyst o Recruitment opened (10/20/21) o Recruitment closed (11/17/21) (16 total applicants) o Interviews in progress • Human Resources Analyst o Recruitment opened (10/29/21) o Recruitment closed (11/28/21) (66 total applicants) o Interviews in progress Pay and Benefits • Biweekly payroll (2) • Merit increases • FMLA-10 Notice of Eligibility and Rights & Responsibilities sent (2021) Wellness • Weekly onsite nutrition counseling (offered remotely) • Wellness mini -grant program Performance Evaluation • Maintained NEOGOV PE system Professional Development Miscellaneous • Quarterly Employee Newsletter Safety and Risk Manager Report: December 2021 Meetings Attended/Conducted • Departmental meeting X 2 • HR Team meetings X 3 • Fleet Training requirements/recommendations meeting • Safety Committee meeting Site Inspections • Gold Park • Turnip Patch Park • Murray Street Park • Hillsborough Heights Park • Cates Creek Park Miscellaneous • Completed 4t" quarter random FMCA drug screens • Worked on employee training schedule • Working on workers comp. claims • Working on completion of incident reviews (Safety Committee) • Stocked/distributed/ordered safety gear • Working on inspection requirements with Safety Committee members • Distributed updated safety wear • General duties concerning new facility at Hwy 86 North • Forwarded safety inspection results to departments • Collecting fire extinguisher monthly check sheets • Forwarded recommendations (work orders) generated from park and facility inspections Communications Division Report: December 2021 Subscriptions EMAIL (as of Dec. 31) List Subscribers Change Total 1,415 2 News 1,309 4 Meeting notices 717 'j` 1 Bid postings 597 Same SOCIAL MEDIA (as of Dec. 31) List Subscribers Change Facebook 4,952 1j 10 Twitter 2,710 T 3 Nextdoor 6,638 members T 39 4,156 households 1j 22 YouTube 2,983 Same Work • Website — Reworked employee accounts and systems for managing them to give Human Resources more control and flexibility, drafted individual mayor and commissioner pages. • Branding rollout — checked proofs, created or assisted with new templates, updated documents, worked on swag project, worked with graphic designer on additional needs. Town materials — worked on January print newsletter for insertion in utility bills, community survey, newcomers guide, interpretative sign, curbside collection calendar, draft proclamation Within Administrative Services — Attended racial equity training meeting with potential vendor; attended demonstration of minutes and agenda software; helped test streaming option for in-person board meetings; arranged professional photos of mayor, board and key staff; interviewed candidates for budget and management analyst position. Other — Conducted operational review and mid -year evaluations. III • TOWN OF HILLSBOROUGH NORTH CAROLINA Planning and Economic Development Division Report December 2021 FY 22 Revenues Collected Planning & Review Fees $36,083.74 (72% of budget) Development Build- out Status M Completed ■ Permitted a Approved units 229 Forest Ridge 235 235 41 Fiari Hill 45 46 Coalins Ridge lPhase 1A-3) sfd 36 35 37 Collins Ridge [Phase 114-2} townhome 89 89 47 Coil ins Ridge lPhase 1A-1) sfd 54 59 Data is through December 31, 2021 for both permits and Certificates of Occupancy. Data for completed developments has been removed but totals still reflect all previous activity. Approved & Under Construction Approved but permits Under Project name Approved units Permitted Completed not complete remaining construction Collins Ridge [Phase 1A-1} sfd 59 54 47 12 5 7 Collins Ridge [Phase 1A-2} tow•nhome 89 89 37 52 0 52 Collins Ridge [Phase 1A-3} sfd 36 36 15 20 0 24 Fiari Hill 46 45 41 5 1 4 Forest Ridge 235 235 229 5 0 6 Tctal 1529 1522 1433 96 7 89 Misc. infill lots na 162 1DD na 62 Grand Tetal 1684 1533 Development Build- out Status M Completed ■ Permitted a Approved units 229 Forest Ridge 235 235 41 Fiari Hill 45 46 Coalins Ridge lPhase 1A-3) sfd 36 35 37 Collins Ridge [Phase 114-2} townhome 89 89 47 Coil ins Ridge lPhase 1A-1) sfd 54 59 Data is through December 31, 2021 for both permits and Certificates of Occupancy. Data for completed developments has been removed but totals still reflect all previous activity. Hillsborough Police Department Monthly Report November 2021 REPORTED OFFENSES - UCR Summary of Select Offenses: On 11/01/2021, a Larceny of a Motor Vehicle was reported in the 500-blk of Dixie Ave. The victim advised that a family member who had just gotten home from prison, took the keys to the victim's vehicle valued at $7,000.00, without permission, and drove off. The suspect later wrecked the vehicle in Alamance County where deputies located it. The vehicle was returned to the owner. Officers charged William Nathaniel Wardlow, (b/m, 48, of Tuliptree Rd.) with Felony Larceny of a Motor Vehicle and Driving While License Revoked. On 11/09/2021, an Attempted Breaking and Entering was reported to an unoccupied residence in the 100-blk of Faucette Mill Rd. The witness saw a male attempt to enter the home through a window and backed out when they saw the witness. The suspect then left the area before officers arrived. On 11/13/2021, a Breaking and Entering and Larceny were reported to an unoccupied apartment at 700 Lakeside Dr. The victim advised that a window was broken out, causing $400.00 in damages, and a security box containing $500.00 cash, a Playstation valued at $400.00, and an Apple Watch valued at $450.00 were taken. On 11/16/2021, an Attempted Burglary was reported to an occupied residence in the 100-blk of Faribault Ln. The homeowner advised that the house alarm went off, and when the victim went to check on the alarm, they heard someone attempting to make entry into the back door. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Noy Dec 2021 2020 2019 Part I Offenses Homicide 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 Ra pe 0 0 0 0 0 0 0 0 0 0 0 0 0 2 2 Robbery 0 0 1 1 1 0 0 2 0 0 0 0 5 6 5 Aggravated Assault 1 1 0 1 1 3 2 2 4 3 0 1 19 17 14 Burglary 2 4 4 4 3 1 2 2 3 2 4 1 32 20 26 Larceny/Theft 27 13 21 19 21 30 28 20 9 31 30 40 289 326 297 Motor Vehicle Theft 0 0 0 0 0 3 0 2 1 0 1 1 8 18 12 Total Part 1 30 18 26 26 26 37 32 28 17 36 35 43 354 389 361 Other Offenses 2021 2020 2019 Simple Assault 7 3 10 8 10 10 16 15 9 6 6 8 108 109 77 Fraud/Forgery 4 0 2 2 5 3 1 2 3 0 5 3 30 24 21 Stolen Property 2 0 0 0 0 0 2 0 1 1 2 2 10 19 7 Damage to Property 10 10 8 16 12 10 11 15 21 16 9 9 147 97 59 Weapons Violations 2 1 4 2 2 1 2 0 0 0 2 3 1 19 26 5 Sex Offences 0 1 0 1 1 0 0 1 0 0 0 0 1 4 2 3 Drug Violations 11 11 12 7 7 6 8 6 5 10 4 1 88 125 85 Driving While Impaired 4 2 3 1 1 5 4 3 6 7 4 5 45 40 34 Liquor Law Violations 1 0 2 0 0 0 0 2 1 2 2 1 11 11 13 Trespassing 1 2 4 2 2 3 4 5 1 4 2 1 31 31 20 Domestic Related 7 7 15 8 12 12 15 15 12 13 6 12 134 133 119 Missing Persons 0 0 1 1 1 0 1 0 0 0 0 3 7 61 1 Summary of Select Offenses: On 11/01/2021, a Larceny of a Motor Vehicle was reported in the 500-blk of Dixie Ave. The victim advised that a family member who had just gotten home from prison, took the keys to the victim's vehicle valued at $7,000.00, without permission, and drove off. The suspect later wrecked the vehicle in Alamance County where deputies located it. The vehicle was returned to the owner. Officers charged William Nathaniel Wardlow, (b/m, 48, of Tuliptree Rd.) with Felony Larceny of a Motor Vehicle and Driving While License Revoked. On 11/09/2021, an Attempted Breaking and Entering was reported to an unoccupied residence in the 100-blk of Faucette Mill Rd. The witness saw a male attempt to enter the home through a window and backed out when they saw the witness. The suspect then left the area before officers arrived. On 11/13/2021, a Breaking and Entering and Larceny were reported to an unoccupied apartment at 700 Lakeside Dr. The victim advised that a window was broken out, causing $400.00 in damages, and a security box containing $500.00 cash, a Playstation valued at $400.00, and an Apple Watch valued at $450.00 were taken. On 11/16/2021, an Attempted Burglary was reported to an occupied residence in the 100-blk of Faribault Ln. The homeowner advised that the house alarm went off, and when the victim went to check on the alarm, they heard someone attempting to make entry into the back door. Hillsborough Police Department Monthly Report November 2021 On 11/30/2021, a Breaking and Entering and Larceny were reported to an unoccupied residence in the 100-blk of Rubrum Dr. Neighbors heard/saw suspect(s) kick in the door to the residence and called police. Upon arrival, the suspect(s) were seen, and officers gave chase to the suspect vehicle, but the suspect vehicle was traveling at a high rate of speed, so officers discontinued for safety reasons. The victim advised the following items were taken after causing $200.00 in damages to the door- $23,050.00 in watches, $700.00 Sig Sauer pistol, $1,000.00 Colt 1911 pistol, $60.00 in ammunition, $2,650.00 in women's jewelry, and a $300.00 gun safe. 30 Larcenies were reported at various locations including: • 12 larcenies were shoplifting related incident at 501 Hampton Pointe Blvd., Walmart. • 5 larcenies from business were reported— 1 at 1990 NC 865., Sheetz where $152.58 in cigarettes were taken. 1 at 112 John Earl St., Domino's Pizza where a $300.00 car topper was taken and recovered. 1 at 1701 NC 86 S., Tractor Supply where 2 minibikes valued at $799.98 were taken after someone cut the $100.00 security cable. 1 at 620 Hampton Pointe Blvd., Eagles where sunglasses and a drink valued at $12.98 were taken and recovered. 1 at 200 US 70E, Walgreens where drinks and an electronic item valued at $41.99 were taken. • 2 Larcenies from Locked Vehicles was reported -1 in the 400-blk of Dimmock's Mill Rd. where a window was broken out and two bags containing electronic items and personal items, valued at $3985.00 were taken. 1 at 501 Hampton Pointe Blvd. where a license plate was taken and later recovered. • 4 Larcenies from Unlocked Vehicles were reported -1 in the 500-blk of Terrell Rd. where $80.00 was taken. 1 at 415 Dimmock's Mill Rd., Gold Park, where a purse and its contents valued at $244.00 were taken. 1 at 501 Hampton Pointe Blvd., Walmart, where tools and a toolbox valued at $930.00 were taken. 1 at 600 S. Churton St. where a suitcase and its contents valued at $1,000.00 were taken. Narcotics/weapons related incidents: During the month of November, Officers recovered small amounts of marijuana, paraphernalia, THC gummies, and three handguns. Hillsborough Police Department Monthly Report December 2021 REPORTED OFFENSES - UCR "NOTE: November data is missing due to staff being out of office as result of COVID. Data will be pulled and completed but could not be done in time for meeting. Totals do not include any November data. Summary of Select Offenses: On 12/02/2021, a Larceny of an Unoccupied Motor Vehicle was reported at 625 Hampton Pointe Blvd., Home Depot. The victim advised that they left their truck, valued at $4,000.00, running with the keys in the ignition. The victim went into the store for approximately 30 minutes and when they returned the truck was gone along with the gun in the glovebox valued at $100.00. Later that day loss prevention from Home Depot located a vehicle that the suspect had originally arrived in, which was stolen out of Cary, INC. Officers arrived back on scene and recovered the stolen vehicle. Durham Police then located the stolen truck after the offender was found unresponsive in it, and the truck was returned to the victim, the gun was not recovered. Officers took out warrants on William Blake, (b/m, 39, of Durham) with Felony Larceny of a Motor Vehicle, and Felony Possession of a Stolen Motor Vehicle. On 12/04/2021, a Sexual Battery was reported at 501 Hampton Pointe Blvd., Walmart. The victim advised that a male that the victim had a protective order against approached the victim in the parking lot from behind trying to kiss and fondle the victim. When the victim was able to get away and enter the vehicle, the male jumped in the driver's side and started punching the victim. Officers assisted the victim with obtaining warrants on Robert Cortez Spence, (b/m, 30, of Durham) with Misdemeanor Violation of a Domestic Violence Protective Order, Misdemeanor Sexual Battery, and Misdemeanor Assault on Female. Mr. Spence was arrested and given a $1,000.00 secured bond. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2021 2020 2019 Part I Offenses Homicide 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 Ra pe 0 0 0 0 0 0 0 0 0 0 0 0 2 2 Robbery 0 0 1 1 1 0 0 2 0 0 0 5 6 5 Aggravated Assault 1 1 0 1 1 3 2 2 4 3 1 19 17 14 Burglary 2 4 4 4 3 1 2 2 3 2 1 28 20 26 Larceny/Theft 27 13 21 19 21 30 28 20 9 31 40 259 326 297 Motor Vehicle Theft 0 0 0 0 0 3 0 2 1 0 1 7 18 12 Total Part 1 30 18 26 26 26 37 32 28 17 36 0 43 319 389 361 Other Offenses 2021 2020 2019 Simple Assault 7 3 10 8 10 10 16 15 9 6 8 102 1091 77 Fraud/Forgery 4 0 2 2 5 3 1 2 3 0 3 25 24 21 Stolen Property 2 0 0 0 0 0 2 0 1 1 2 8 19 7 Damage to Property 10 10 8 16 12 10 11 15 21 16 9 138 97 59 Weapons Violations 2 4 2 2 1 2 0 0 0 2 1 16 26 5 Sex Offences 0 0 1 1 0 0 1 0 0 0 1 4 2 3 Drug Violations 11 11 12 7 7 6 8 6 5 10 1 84 125 85 Driving While Impaired 4 2 3 1 1 5 4 3 6 7 5 41 40 34 Liquor Law Violations 1 0 2 0 0 0 0 2 1 2 1 9 11 13 Trespassing 1 2 4 2 2 3 4 5 1 4 1 29 31 20 Domestic Related 7 7 15 8 12 12 15 15 12 13 12 128 133 119 Missing Persons 1 0 0 1 1 1 0 1 0 0 0 3 1 7 61 1 "NOTE: November data is missing due to staff being out of office as result of COVID. Data will be pulled and completed but could not be done in time for meeting. Totals do not include any November data. Summary of Select Offenses: On 12/02/2021, a Larceny of an Unoccupied Motor Vehicle was reported at 625 Hampton Pointe Blvd., Home Depot. The victim advised that they left their truck, valued at $4,000.00, running with the keys in the ignition. The victim went into the store for approximately 30 minutes and when they returned the truck was gone along with the gun in the glovebox valued at $100.00. Later that day loss prevention from Home Depot located a vehicle that the suspect had originally arrived in, which was stolen out of Cary, INC. Officers arrived back on scene and recovered the stolen vehicle. Durham Police then located the stolen truck after the offender was found unresponsive in it, and the truck was returned to the victim, the gun was not recovered. Officers took out warrants on William Blake, (b/m, 39, of Durham) with Felony Larceny of a Motor Vehicle, and Felony Possession of a Stolen Motor Vehicle. On 12/04/2021, a Sexual Battery was reported at 501 Hampton Pointe Blvd., Walmart. The victim advised that a male that the victim had a protective order against approached the victim in the parking lot from behind trying to kiss and fondle the victim. When the victim was able to get away and enter the vehicle, the male jumped in the driver's side and started punching the victim. Officers assisted the victim with obtaining warrants on Robert Cortez Spence, (b/m, 30, of Durham) with Misdemeanor Violation of a Domestic Violence Protective Order, Misdemeanor Sexual Battery, and Misdemeanor Assault on Female. Mr. Spence was arrested and given a $1,000.00 secured bond. Hillsborough Police Department Monthly Report December 2021 On 12/28/2021, an Aggravated Assault and Injury to Property were reported at the intersection of S. Churton St. and Orange Grove Rd. The victim advised that a vehicle tailgated them and repeatedly rammed their vehicle while driving down Churton St. The officers were not given any identifying information, and the victim's vehicle had minor scratches valued at approximately $600.00. A report was filed, and this incident is under investigation at this time. On 12/29/2021, a Breaking and Entering were reported to an unoccupied school at 240 St. Mary's Rd., River Park Elementary. Officers responded to an alarm call at River Park Elementary School and found 3 males inside, after trying to get the males to exit the building, the males then took off and hid in a women's restroom. One male had a stolen juice box in his possession from the cafeteria. Officers charged Wycliffe James Adler, (w/m, 18, of Queen St.), Brandon Joseph Huebner, (w/m, 18, of Sweet Gum Dr.) with Misdemeanor Breaking and Entering. Officers charged Graham Patrick Scherle, (w/m, 18, of S. Churton St.) with Felony Breaking and Entering and Felony Larceny after Breaking and Entering. All 3 were given Written Promise to Appear and released to their parents. 40 Larcenies were reported at various locations including: • 10 larceny was a shoplifting related incident at Hampton Pointe- Walmart. • 4 larcenies from business were reported— 3 at 1990 NC 86S., Sheetz. 1 where $127.44 in beer was taken. 1 where $59.44 in beer was taken and partially recovered. 1 where $82.65 in beer was taken. 1 at 625 Hampton Pointe Blvd., Home Depot, where $1345.00 in powered equipment was taken and recovered. • 2 Larcenies from Locked Vehicles was reported -1 at 415 Dimmocks Mill Rd, Gold Park, where a window was busted valued at $300, and $100 purse and contents were taken along with a $200.00 bicycle. 1 in the 100-blk of Faucette Mill Rd. where $1,050 in power tools were taken from locked toolboxes on a work truck. • 15 Larcenies from Unlocked Vehicles were reported— 3 at 415 Dimmocks Mill Rd, Gold Park, where one vehicle was rummaged through, one had $60 in bags with $20 in cash taken, and one had $180 in cash, and $60 wallet taken with $80 in contents taken. 1 in the 100-blk of Daniel Boone St. where a female was arrested after being found rummaging through a vehicle and taking $50 key which was recovered. 1 at 110 Daniel Boone St. where 6 batteries valued at $1,000 were taken. 4 in the 100-blk of Ellsworth Manor where 1 where was rummaged through, 1 had $4 taken, 1 had a checkbook taken, and 1 had shirts valued at $52 taken. 1 in the 1100-blk of Quincy Cottage Rd. where a vehicle was rummaged through. 1 in the 600-blk of Botan Way where the homeowner left the garage door open, and vehicle unlocked and, in the morning, noticed $4,824 in camera equipment and accessories taken. 1 in the 200- blk of Prestwood Dr. was rummaged through. 2 in the 100-blk of Faucette Mill Rd. where $120 glasses and $24 was taken. 1 in the 100-blk of Faucette Mill Rd. where a registration was taken. • 3 Catalytic Converters were taken -1 in the 500-blk of Great Eno Path where a $500 catalytic converter was taken. 1 in the 600-blk of Lakeshore Dr. where a $2,000 catalytic converter was taken. 1 in the 600- blk of Turner St. where a $2,000.00 catalytic converter was taken. Narcotics/weapons related incidents: • During the month of December, Officers recovered small amounts of marijuana, cocaine, MDMA, paraphernalia, and two handguns. �I� TOWN OF HILLSBOROUGH . Public Works Report: December 2021 Work Orders 22 completed within two days Public Spaces 82 staff hours Cemetery 2 graves marked Asphalt Repairs 4 potholes Training 1 staff attended OSHA training through ITRE Special Event: Holiday Parade — 24 staff hours Leaf Collection 60 loads of leaves January 2022 BOC Meeting TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT FOR DECEMBER 2021 PROJECT STATUS WTP The filter project is complete and the other filters will be evaluated in a few months. The project was successful. West Fork of the Eno Reservoir The reservoir is 33.4 feet as of 12/30. The releases met or exceeded the minimum required release. Both Lake Orange and Lake Ben Johnson are spilling. The new Phase 2 normal pool elevation is 53' so we have a ways to go in filling the reservoir. This gives the director concern over the vegetation previously cleared and the timing of regrowth. W FER Phase 2 Construction Project No change since December report. The final payment request for the project is being developed. The Town needs to transfer easements and right of way to NCDOT. Signs need to be ordered and placed per the restrictive deed agreement related to conservation land. As of August 3, we are on a Stage 1 water withdraw restriction due to low flow in the Eno River. This means we need to release a little bit more from the reservoir to make up any difference over 1.510 mgd withdrawal. If Lake Orange gets to 24" below normal pool (currently at 13" below), Stage 2 withdraw restrictions will be placed into effect. The storm of January 3 will likely lift Water Restrictions the withdraw restriction. However, the state recently deemed our area a drought designation of D2 (Severe Drought) or D1 (Moderate Drought) so we will still need to monitor. The County is planning to drop Lake Orange soon by 5-6 feet for work. We will monitor levels and available supply to determine if any restrictions should be enacted. Lake Orange will be down for 6/8 months. BRIC Applications Our applications ranked well in the initial reviews. The final applications are due Jan 7. We have also applied to the Hazard Mitigation Grant Program as backup. No change since Dec report. We are awiting the formal report regarding the Lawndale sewer study findings and working on temporary solutions to relieve the River sewer basin interceptors. Collection System Modeling and Lawndale Evaluation Development and Town Project Activity No change since last report. Collins Ridge is moving forward with Phase 1B and a transmission main along James J. Freeland Memorial Drive. The car dealership behind Sheetz is progressing. Water and Sewer Extension Contracts are on the agenda for these projects. We are working to accept the Odie St. project and release both Corbinton Commons and Crescent Magnolia from their warranty bonds after punch work is completed. The interconects project is complete and a final pay application and record drawings are being developed. There remains increased inquiries on parcel development within our service area. The Water and Sewer Extension Contract has been updated with various fees for inspection, and final record reviews. These will make their way to the budget fee sheet soon. Staffing The Utilities Department is in need of an engineer and is expanding its job posting in this area. No effort has been made towards a Lead Inspector as work has been light. However, our inspector just provided notice he is moving to Texas as of January 7. When Collins Ridge starts back up an inspector will be needed. Water and Sewer Advisory Committee (WSAC) Activities WSAC in-person meetings have been cancelled during the COVID-19 pandemic. The next meeting is (was) January 6. Rate restructuring is the main theme. An in -town member position is being solicited and will be looked at early this year. Prepared by Marie Strandwitz 1/5/2022 Page 1