HomeMy Public PortalAbout01-10-22 Agenda Regular MeetingAgenda
Board of Commissioners
Remote regular meeting
7 p.m. Jan. 10, 2022
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
W,
Due to current public health concerns, this meeting will be conducted remotely 1% A
using Zoom. Public comment instructions are available below the agenda.
Please use the bookmark feature to navigate and view the item attachments.
1. Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board
asks community members to conduct themselves in a respectful, courteous manner with the board and with
fellow community members. At any time should any member of the board or attendee fail to observe this
public charge, the mayor or the mayor's designee will ask the offending person to leave the meeting until that
individual regains personal control. Should decorum fail to be restored, the mayor or the mayor's designee
will recess the meeting until such time that a genuine commitment to this public charge is observed.
2. Audience comments not related to the printed agenda
3. Agenda changes and approval
4. Presentations
A. Employee Service Milestone Awards
B. Proclamation declaring January as National Mentoring Month
5. Appointments
A. Tourism Development Authority – Reappointment of Kim Tesoro for a term ending Jan. 31, 2023
Items for decision — consent agenda
A. Minutes
1. Regular meeting Dec. 13, 2021
B. Miscellaneous budget amendments and transfers
C. Ordinance rescinding the minimum housing code
D. Resolution authorizing Orange County to enforce its minimum housing standards ordinance in
Hillsborough's jurisdiction
E. 2022 Board of Commissioners meeting schedule – amendment
F. Community Development Block Grant -Coronavirus quarterly report for August – October 2021
Items for decision — regular agenda
A. Budget amendment – 2022 Regional Leadership Tour registration and travel fees
B. Board discussion on returning to in person meetings – check in
C. Hot topics for work session Jan. 24, 2022
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 1 www.hillsboroughnc.gov I @HillsboroughGov
BOARD OF COMMISSIONERS AGENDA 1 1 of 2
BOARD OF COMMISSIONERS AGENDA 1 2 of 2
8. Updates
A. Board members
B. Town manager
C. Staff (written reports in agenda packet)
9. Adjournment
Interpreter services or special sound equipment for compliance with the American with Disabilities Act is available
on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk's Office
at 919-296-9443 a minimum of one business day in advance of the meeting.
Public Comment Instructions
For public hearings, agenda items and items not on the agenda
Public Comment — Written
Members of the public may provide written public comment by submitting it via the Board of Commissioners
contact form by noon the day of the meeting. Public hearing comments may be submitted for 24 hours
following a public hearing.
When submitting the comment, include the following:
• Date of the meeting
• Agenda item you wish to comment on (Example: 5.C)
• Your name, address, email and phone number
Public Comment — Verbal
Members of the public can indicate they wish to speak during the meeting by contacting the town clerk using the
town clerk contact form by noon the day of the meeting.
When submitting the request to speak, include the following:
• Date of the meeting
• Agenda item you wish to speak on (Example: 5.C)
• Your name, address, email and phone number (The phone number must be the number you plan to call in
from if participating by phone.)
Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the
live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments.
Speakers using a phone for comments must use the provided PIN/password number.
The public speaker's audio and video will be muted until the board gets to the respective agenda item. Individuals
who have pre -registered will then be brought into the public portion of the meeting one at a time.
For concerns prior to the meeting related to speaking, contact the town clerk at 919-296-9443.
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Manager Eric Peterson
ITEM TO BE CONSIDERED
Subject: Employee Service Milestone Awards
Attachments:
List of the 19 employees reaching 5 -year service milestones in 2021
For clerk's use
AGENDA ITEM:
Brief summary:
This is the nineth year of the town's employee milestone program. Each January, employees who reached a five-
year service milestone in the prior year are recognized for their dedication and tenure. Employees will receive a
certificate, Town of Hillsborough coin signifying their years of service, and a $75 bonus to celebrate their
milestone, such as having dinner out.
Action requested:
N/A
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
AGENDA ABSTRACT 1 1 of 1
4.A
Consent
Regular
Closed
agenda
agenda
session
Brief summary:
This is the nineth year of the town's employee milestone program. Each January, employees who reached a five-
year service milestone in the prior year are recognized for their dedication and tenure. Employees will receive a
certificate, Town of Hillsborough coin signifying their years of service, and a $75 bonus to celebrate their
milestone, such as having dinner out.
Action requested:
N/A
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
AGENDA ABSTRACT 1 1 of 1
Town of Hillsborough
Service Milestone Recipients
January 2021
Employee
Position
Department
Milestone
William Felts
Police Sergeant
Police -Administration
5
David Labby
Plant Maintenance Mechanic I
Wastewater Treatment Plan
5
Nicole Senter
Police Sergeant
Police -Administration
5
Zimberlist Torain
Utility Maintenance Technician II
Water Distribution
5
Chad Wilson
Police Corporal
Police -Administration
5
Scott Chestnut
Police Sergeant
Police -Administration
10
Tyrone Hodge
Meter Services Supervisor
Billing And Collections
10
Brian Tatum
Crew Leader/Equipment Operator III
Streets
10
Veronica Wright
Customer Service Representative
Billing And Collections
10
Dustin Hill
Public Works Manager
Solid Waste
15
Sarah Kimrey
Town Clerk/HR Tech
Administration
15
Jeffery Mahagan
Wastewater Plant Superintendent
Wastewater Treatment Plan
15
Scott Smith
Utility Mechanic III
Water Distribution
15
Davis Trimmer
Police Lieutenant
Police -Administration
15
Stephanie Trueblood
Public Spaces and Sustainability Manager
Public Space
15
Catherine Wright
Communications Manager
Administration
15
Bryant Bailey
Utility Maintenance Technician II
Water Distribution
25
Margaret Hauth
Assistant Town Manager/Community Services Director
Planning
30
Evelyn Lloyd
Commissioner
Governing Body
30
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Governing Board
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Mayor Jenn Weaver
ITEM TO BE CONSIDERED
Subject: Proclamation declaring January as National Mentoring Month
Attachments:
Proclamation
Brief summary:
See below.
Action requested:
Approve proclamation declaring January as National Mentoring Month in Hillsborough.
For clerk's use
AGENDA ITEM:
ISSUE OVERVIEW
Background information and issue summary:
January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign to focus attention
on the need for mentors, as well as how each of us can work together to increase the number of mentors to help
ensure positive outcomes for our young people. The Town of Hillsborough honors volunteer mentors like Beyond
Expectations, Fathers on the Move, and Mentor North Carolina who support young people by showing up for them
every day and demonstrating their commitment to helping them thrive and for continuing to do so throughout the
COVID-19 pandemic.
Financial impacts:
None
Staff recommendation and comments:
Adopt proclamation.
AGENDA ABSTRACT 1 1 of 1
4.13
Consent
Regular
Closed
agenda
agenda
session
ISSUE OVERVIEW
Background information and issue summary:
January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign to focus attention
on the need for mentors, as well as how each of us can work together to increase the number of mentors to help
ensure positive outcomes for our young people. The Town of Hillsborough honors volunteer mentors like Beyond
Expectations, Fathers on the Move, and Mentor North Carolina who support young people by showing up for them
every day and demonstrating their commitment to helping them thrive and for continuing to do so throughout the
COVID-19 pandemic.
Financial impacts:
None
Staff recommendation and comments:
Adopt proclamation.
AGENDA ABSTRACT 1 1 of 1
a PROCLAMATION
* * National Mentoring Month
,17'�I►54 ��� January 2022
WHEREAS, January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign
to focus attention on the need for mentors, as well as how each of us can work together to increase the number
of mentors to help ensure positive outcomes for our young people; and
WHEREAS, The Town of Hillsborough honors volunteer mentors who support young people by showing
up for them every day and demonstrating their commitment to helping them thrive; and
WHEREAS, mentoring programs like Beyond Expectations, Fathers on the Move, and Mentor North
Carolina make our communities and our state stronger by driving impactful relationships that increase social
capital for young people and provide invaluable support networks; and
WHEREAS, during the COVID-19 pandemic, mentoring programs have stepped up to fill gaps for young
people and families, connecting them with resources and ensuring that mentoring relationships continue virtually
to ensure that physical distancing does not mean social disconnection; and
WHEREAS, mentoring plays a pivotal role in career exploration and supports workplace skills by helping
young people set career goals, equipping mentors with the skills needed to support the professional growth of
young people, and drives positive outcomes for young people and businesses; and
WHEREAS, quality mentoring promotes healthy relationships and communication, positive self-esteem,
emotional well-being, and growth of a young person and their relationships with other adults; and
WHEREAS, students who meet regularly with their mentors are more than 52 percent less likely than their
peers to skip a day of school and youth who face an opportunity gap but have a mentor are 55 percent more likely
to be enrolled in college than those who did not have a mentor; and
WHEREAS, youth who meet regularly with their mentors are 46 percent less likely than their peers to start
using drugs and 27 percent less likely to start drinking; and
WHEREAS, almost half of today's young adults report having a mentor in their youth and those rates
appear to have been rising steadily over the past several decades; and
WHEREAS, National Mentoring Month is the time of year to celebrate, elevate, and encourage mentoring
across our state and recruit caring adult mentors in the Town of Hillsborough;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim January 2022
as National Mentoring Month in the Town of Hillsborough.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 10th day of January in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2021
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Planning and Economic Development Manager Shannan Campbell
For clerk's use
AGENDA ITEM:
ITEM TO BE CONSIDERED
Subject: Tourism Development Authority — Reappointment of Kim Tesoro for a term ending Jan. 31, 2023
Attachments:
None
Brief summary:
At Dec. 6 Tourism Board meeting, the board unanimously voted to recommend reappointment of Kim Tesoro for a
term ending Jan. 31, 2023.
Action requested:
Reappointment.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
None
Staff recommendation and comments:
None
AGENDA ABSTRACT: Tourism Development Authority Reappointment of Kim Tesoro 1 1 of 1
5.A
Consent
Regular
Closed
agenda
agenda
session
ITEM TO BE CONSIDERED
Subject: Tourism Development Authority — Reappointment of Kim Tesoro for a term ending Jan. 31, 2023
Attachments:
None
Brief summary:
At Dec. 6 Tourism Board meeting, the board unanimously voted to recommend reappointment of Kim Tesoro for a
term ending Jan. 31, 2023.
Action requested:
Reappointment.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
None
Staff recommendation and comments:
None
AGENDA ABSTRACT: Tourism Development Authority Reappointment of Kim Tesoro 1 1 of 1
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Clerk Sarah Kimrey
ITEM TO BE CONSIDERED
Subject: Minutes
Attachments:
Regular meeting Dec. 13, 2021
Brief summary:
None
Action requested:
Approve minutes of the Board of Commissioners regular meeting Dec. 13, 2021.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
None
Staff recommendation and comments:
Approve minutes as presented.
For clerk's use
AGENDA ITEM:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
6.A
Consent
Regular
Closed
agenda
agenda
session
AGENDA ABSTRACT: Item to be considered 1 1 of 1
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 1 of 31
Minutes
Board of Commissioners
Regular meeting
7 p.m. Dec. 13, 2021
Board Meeting Room of Town Hall Annex, 105 E. Corbin St.
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
C A
Staff: Community Services Director Margaret Hauth, Town Attorney
Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric
Peterson, Public Information Specialist Cheryl Sadgrove, Public Space and Sustainability
Manager Stephanie Trueblood and Public Information Officer Catherine Wright
Opening of the meetir
Mayor Jenn Weaver ca
1. Public charge
Weaver did not read tF
2. Oaths and affirmation
A. Commissioner Robb Er
English affirmed his oa
B. Commissioner Kathleei
Ferguson affirmed her
C. Mayor Jenn Weaver
Weaver affirmed hero
Commissioners Robb E
Recess following oath,
The affirmations were
Reconvene meeting — Mayor Weaver
Weaver reconvened the meeting at 7:39 p.m.
3. Audience comments not related to the printed agenda
There was none.
4. Agenda changes and approval
A their oaths of office.
14 p.m.
Motion: Ferguson moved to approve the agenda as presented. Hughes seconded.
Vote: S-0.
5. Appointments
A. Selection of Mayor Pro Tempore and Committee Appointments— Mayor and Commissioners
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 2 of 31
Mayor pro tem – Hughes was chosen by the board to serve as the board's leader in the mayor's absence.
Motion: Commissioner Mark Bell moved to appoint Hughes as mayor pro tem. Ferguson seconded.
Vote: 5-0.
Committee seats –
Board members determined the town, county and regional boards on which they will represent the Board of
Commissioners in 2022 and 2023. All will share in attending meetings of the Hillsborough Water and Sewer
Advisory Committee and the Hillsborough/Orange County Chamber of Commerce.
It was decided that the mayor pro tem will attend the Water Sewer Advisory Committee monthly and other
board members will take turns also attending the meetings. The decision came after Ferguson suggested that
the Board of Commissioners meet quarterly with the Water Sewer Advisory Committee and Hughes
advocated for having one commissioner serve on the committee to provide a consistent presence. Weaver
said the committee has not requested quarterly meetings with the board, so she wanted to check with the
utility director and committee before setting a quarterly meeting sch . Town Manager Eric Peterson said
the committee had delayed a meeting with the board because it w t ready and the committee had asked
the board to provide a focus or direction.
• Bell will serve on the Community Home Trust, Durha apel Hill-Carrb Metropolitan Planning
Organization Board as an alternate, Intergovernme Coll ation Work Group, Orange County Food
Council, Orange County Transit Plan Policy Steering Co e, and Orange County Visitors Bureau.
• English will serve on the Hillsborough Parks eL
ard, Orange County Climate Committee,
Orange County Intergovernmental Parks Wo d S Waste Advisory Group.
• Ferguson will serve on the Housing Collaborat OjVFg1Wnty Partnership to End Homelessness, and
Triangle J Council of Governments f Del S.
• Hughes will serve on the Family cess 'ance visory Council, Hillsborough Tourism Board,
Hillsborough Tourism Develo t Au ill rough Water and Sewer Advisory Committee, Solid
Waste Advisory Group, and Tria unci overnments as an alternate.
• Lloyd will serve on the th Department Relief Fund and the Orange Rural Fire Department.
• Weaver will serve Vtthe
a ill -Carrboro Metropolitan Planning Organization Board,
Intergovernmentalrk Group, and Upper Neuse River Basin Association.
Motion: Hughes mocommittee appointments. Ferguson seconded.
Vote: 5-0.
B. Tourism Board – Appointment of Victoria Pace to fill vacancy for a term expiring Dec. 13, 2023
C. Tourism Board – Reappointment of Barney Caton for a term ending Dec. 9, 2023
Motion: Ferguson moved to approve both appointments to the Tourism Board as presented. Hughes
seconded.
Vote: 5-0.
6. Items for decision — consent agenda
A. Minutes
1. Joint public hearing Oct. 21, 2021
2. Regular meeting Nov. 8, 2021
3. Regular meeting closed session Nov. 8, 2021
4. Work session Nov. 22, 2021 (canceled)
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 3 of 31
B. Miscellaneous budget amendments and transfers
C. 2022 Board of Commissioners meeting calendar amendment
D. Classification Amendment — Update position titles for Communications Division
E. Classification and Pay Amendment — Addition of temporary part-time non -benefited position
F. Annexation Ordinance –12.9 acres on Valley Forge Road
G. Consistency Statement and Ordinance amending Section 7.5 of the Unified Development Ordinance –
Setbacks for nonconforming lots
H. Resolution amending Mitigation Action Plan in the Eno -Haw Hazard Mitigation Plan to identity utility projects
I. Approval of Water and Sewer Extension Contract for Chrysler, Dodge, Jeep and Ram dealership
J. Approval of Water and Sewer Extension Contract for Collins Ridge Phase 113
K. Approval of Water and Sewer Extension Contract for Collins Ridge James J. Freeland Memorial Drive Water
Main
L. Letter of Support — Regionwide Campaign for Raleigh-Durham International Airport (RDU) Funding
M. Special Event Permit and Sponsorship — Hillsborough Arts Council Solstice Lantern Walk
0
Motion
Vote:
Ferguson moved to approve all items on the consent
5-0.
Items for decision — regular agenda
Consistency statement and ordinance rezoning 244 Corn
Planning Director Margaret Hauth noted a public hearing
reviewed this is vacant land adjacent to a proper ith a
parcel fronting Turner Street has been divided fr
the Planning Board recommended approval unan uusly
owners who are in opposition to the
Robert Werder addressed the
Fairview community. He said I
regarding green space for d�gN
Hauth said this decisi
Commissioner Evelyn Lloyd el
said Davis's sons are opposed
English seconded.
eral Commercial
on this rezoning request in October. She
nd both parcels have one owner. Another
`will remain R-10. After the public hearing,
ritten comments from neighboring property
agenda packet.
Pnent. He said he was representing himself and the
concerns about development on U.S. 70, particularly
ng the zoning map.
Foncern about a negative effect for Mrs. Davis who lives nearby. She
rezoning request and she would not vote in favor of it.
Weaver said there are several letters in the packet from family members of a woman who lives adjacent to
the property asking that the property not be rezoned.
Hughes said he understands the concerns, but the U.S. 70/Cornelius Street Corridor Plan was written at least
15 years ago and this piece of property fits with the plan. So, he does not want to vote against it. The property
owners bought the land in 2007 knowing what the town's intention was.
Ferguson said in 2007 the task force that wrote the plan envisioned the corridor being commercial. When U.S.
70 is widened, the residences will lose so much of the front yards.
Bell said with the minutes in the packet, the public hearing and Planning Board recommendations, he concurs
that this rezoning has been intended for years. It is unfortunate that one household has to be inconvenienced.
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 4 of 31
Weaver summarized the board's comments.
Motion: Ferguson moved to adopt the consistency statement and rezoning ordinance. Hughes seconded.
Vote: 4-1. Nays: Lloyd.
B. Consistency statement and ordinance amending Unified Development Ordinance to increase density in multi-
family districts
Hauth said text amendments usually are placed on the consent agenda, but she wanted the board to have an
opportunity for discussion.
Hauth reviewed Hillsborough used to have a density limit of six units per acre (The Lory). This was increased
to nine units per acre and it has continued to move upward.
The town receives inquiries about density in the range of 16 to 20 units
She noted the examples of such density in other jurisdictions tend
of Hillsborough does not allow. Increasing the density may not b4
per acre but may appeal to developers who need to get close,&tf
The amendment includes an added affordability incent
possible.
Hauth noted that CASA, which builds and mana
the agenda packet and the Planning Board had
Werder addressed the board to offe
of future multi -family housing an
affordable and wondered if increasi
Hauth said Tryon and Ch;
housing. All but one pat/
land on Holiday Park Roa
Werder thanked Hauth for the
acre.
four-story buildings, which the Town
korough the full density of 20 units
elWensity to make a project work.
crease, so 30 units per acre could be
Og, wrote a comment that was available in
it 5-1.
said he is concerned about the potential locations
e noted that many area apartments are not
affordability issue.
Werder had mentioned — are not zoned for multi -family
lily housing is located south of the Eno River. The exception is
onal information and said he had no further concerns.
Ferguson wondered how one could build 30 units per acre without the units being really small.
Hughes said he was in support of the amendment because it made sense for sustainability and transportation
through town.
Weaver asked if the Planning Board further discussed CASA's recommendations. Hauth said the board did not.
Ferguson agreed the amendment would be consistent with the town's clean energy goals and desire for smart
growth.
Weaver clarified that the board is not saying that density alone will solve affordable housing.
Motion: Bell moved to adopt the consistency statement and amendment. Ferguson seconded.
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 5 of 31
Vote: 4-1. Nays: Lloyd.
C. Consistency statement and ordinance amending Unified Development Ordinance to remove waivers and
introduce flexibility
IC
Hauth said waivers were allowed in hopes of developers being creative; however, most waiver were not
requested for creativity. Many were to permit field mistakes that happened during construction. After 10
years, staff feels applicants need to meet the standards of the ordinance. This change was not recommended
unanimously by the Planning Board. Some Planning Board members expressed concern that removing waivers
takes away an opportunity to grant permission for a mistake made during construction.
Werder addressed the board to offer public comment. He spoke in support of removing waivers.
Ferguson said she was not sure.
Hughes said he would not want to make things difficult for homeown
residential development.
There was further discussion.
Trueblood said the town's design standards were int
Motion
Vote:
Bell moved to adopt the consisten
3-2. Nays: Ferguson and Hughes.
Future train station design and enginee
Trueblood reviewed that a request]
town received eight good proposal
Clearscapes had the hig
zero construction. Truel
auth said waivers aren't for
a streetscape on a pedestrian scale.
English seconded.
;ted in September and kept open for 6 weeks. The
scored each application, and the scores were close.
d a lot of relevant experience with the Raleigh station and net
n team was supportive of choosing Clearscapes.
English expressed support. BIW�ed support. Hughes said he would like to see the other proposals
before voting because this is a oject. Weaver said it is big ticket item and she encouraged the board to
trust the process set up by staff. Bell agreed. Ferguson said she would be interested to see the other bids out
of curiosity but did not want to step into staff's territory.
Motion: Bell moved to authorized staff to negotiate with Clearscapes. Lloyd seconded.
Vote: 5-0.
Continue board discussion on returning to in-person meetings
Werder addressed the board for public comment. He prefers live meetings.
Weaver said some people have attended the meetings via Zoom who would not have attended in-person
meetings. She explained to Werder that he could attend meetings and offer public comments in the Zoom
format.
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 6 of 31
The board decided to meet in person in January as long as there were no significant changes in the number of
COVID-19 cases.
8. Updates
A. Board members
Board members gave updates on the committees and boards on which they serve.
B. Town manager
Peterson noted that WRAL-TV did a story about local governments having trouble filling vacancies. The Town
of Hillsborough needs to do a compensation classification study and firms that do such studies are booked.
C. Staff (written reports in agenda packet)
There was none.
9. Adjournment
Mayor Weaver adjourr
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 7 of 31
OATH OF OFFICE
HILLSBOROUGH BOARD OF CONMSSIONERS
I, Robb English, do solemnly and sincerely affirm that I will support the Constitution and laws of
the United States; that I will be faithful and bear true allegiance to the State of North Carolina and to the
constitutional powers and authorities which are or may be established for the government thereof, that
I will endeavor to support, maintain and defend the Constitution
with the Constitution of the United States, to the best
faithfully discharge the duties of my office as commi
Subscribed and affirmed before me,
Hillsborough.
NQTAjgp yN'
n
of said state, not inconsistent
ge and ability; and that I will
of December 2021 in the Town of
Commissioner Robb English
0.
Matthew G. Hu' es
Notary Public
C
t
My commission expires: U I 1 iggi
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 8 of 31
OATH OF OFFICE
HILLSBOROUGH BOARD OF CONMSSIONERS
I, Kathleen Ferguson, do solemnly and sincerely swear that I will support the Constitution and
laws of the United States; that I will be faithful and bear true allegiance to the State of North Carolina,
and to the constitutional powers and authorities which are or may be established for the government
thereof, that I will endeavor to support, maintain and defend the
inconsistent with the Constitution of the United States, to
I will faithfully discharge the duties of my office as
Subscribed and affirmed before me, this
Hillsborough.
itution and laws of said state, not
knowledge and ability; and that
December 2021, in the Town of
Commissioner
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 9 of 31
OATH OF OFFICE
HILLSBOROUGH BOARD OF CONMSSIONERS
I, Jenn Weaver, do solemnly and sincerely affirm that I will support the Constitution and laws of
the United States; that I will be faithful and bear true allegiance to the State of North Carolina, and to
the constitutional powers and authorities which are or may be established for the government thereof,
that I will endeavor to support, maintain and defend the Co
inconsistent with the Constitution of the United States, to th
I will faithfully discharge the duties of my office as
Subscribed and affirmed before me, this
Hillsborough.
on and laws of said state, not
knowledge and ability; and that
December 2021, in the Town of
IC
Mayor Jenn Weaver
r
1�
-enator Valerie P. Foushee
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
TOWN OF HILLSBOROUGH
BUDGET
FY 2021-2022 BUDGET CHANGES
REPORT
BUDGET
DATES: 12/13/2021
TO 12/13/2021
31,626.21
CHANGE
907,301.75
-22,000.00
ORIGINAL
REFERENCE NUMBER
DATE
USER
BUDGET
GF- 10-00-3800-3800-350 MISCELLANEOUS
Revenue Re -appropriate drug seizure funds 24140
12/13/2021
EBRADFORI
32,500.00
GF - Fund 10-00-3900-3900-000 FUND BALANCE APPROPRIATION
Balance Re -appropriate drug seizure funds 24139
12/13/2021
EBRADFORI
280,311.00
GF- 10-00-9990-5300-000 CONTINGENCY
Contingency To cover PD patrol vehicles 24116
12/13/2021
EBRADFORI
400,000.00
Admin. 10-10-4200-5300-080 TRAINING/CONF./CONV.
To cover GARE annual dues 24110
12/13/2021
EBRADFORI
38,095.00
Admin. 10-10-4200-5300-530 DUES & SUBSCRIPTIONS
To cover GARE annual dues 24055
12/13/2021
EBRADFORI
7,184.00
10-10-4200-5300-570 MISCELLANEOUS
Admin
To cover branding expenses 24146
12/13/2021
JDELLAVA
40,448.00
10-10-4200-5300-580 CUSTOMER SERVICE & INNOVATION AWARD
Admin
To cover branding expenses 24145
12/13/2021
JDE AL]
0.00
Police 10-20-5100-5300-460 C.S./DRIVER SAFTEY TRAINING
To cover overage 24141
12/13/2021
D
3,500.00
Police 10-20-5100-5300-570 MISCELLANEOUS
To cover overage 24142
12/1
EB RA RI
3,500.00
10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVE
N
Police
To cover PD vehicles 24118
12/13/ 1
RI
59,000.00
Police 10-20-5100-5700-740 CAPITAL - VEHICLES
To cover PD patrol vehicles 117
13/202
BRADFORI
70,000.00
To cover PD vehicles 119
EBRADFORI
70,000.00
W&S- 30-80-3500-3800-350 MISCELLANEO
Revenue To record rain garden valve proj 11
2/13/2021
EBRADFORI
10,000.00
30-80-3900-3900-000 FUND BA CE APPR T
WSF - Fund To re -est funds PS control panel s 2 3
12/13/2021
EBRADFORI
728,039.00
Balance
Water 30-80-8140-5300-165 MAINTENANC F TRUCTURE
Distribution To record rain garden valve proj rev 24115
12/13/2021
EBRADFORI
57,000.00
Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL
Distribution To cover overage 24125
12/13/2021
EBRADFORI
100,000.00
Water 30-80-8140-5300-444 C.S./TANK MAINT PROGRAM
Distribution To cover overage 24126
12/13/2021
EBRADFORI
41,000.00
WastewaJ0-80-8200-5700-741 CAPITAL - EQUIPMENT
Collection To replc PS control panel 24111
12/13/2021
EBRADFORI
0.00
30-80-9990-5300-000 CONTINGENCY
wsF - To replc PS control panel 24112
12/13/2021
EBRADFORI
400,000.00
Contingency
NC -86 48-30-5600-5700-045 DESIGN
Facility To move proj. to Fund 60 24131
12/13/2021
EBRADFORI
154,182.00
NC -86 48-30-5600-5700-720 CONSTRUCTION
Page 10 of 31
BUDGET
AMENDED
CHANGE
BUDGET
6,500.00
-873.79
31,626.21
873.79
907,301.75
-22,000.00
211,900.00
-1,000.00
37,095.00
1,000.00
8,184.00
2,500.00
61,893.00
-2,500.00
6,500.00
265.00
4,265.00
-265.00
3,235.00
-22,000.00
60,000.00
22,000.00 92,000.00
22,000.00 114,000.00
457.00
10,457.00
65,000.00
1,249, 541.3 6
457.00
58,957.00
-482.00
99,254.00
482.00
41,482.00
181,500.00
404,997.00
-116,500.00
119,933.00
-225,982.00
0.00
Facility To move proj. to Fund 60 24132 12/13/2021 EBRADFORI 0.00 -2,000,000.00 0.00
NC -86 48-70-3980-3980-300 DEBT ISSUANCE PROCEEDS
Facility To move proj. to Fund 60 24133 12/13/2021 EBRADFORI 0.00 -2,000,000.00 0.00
JDELLAVALLE 12/06/2021 3:19:40PM Page 1 of 2
fl142rO3
JDELLAVALLE 12/06/2021 3:19:40PM Page 2 of 2
f1142r03
Dec. 13, 2021
Board of Commissioners
Regular Meeting
Approved:
TOWN OF HILLSBOROUGH
Page 11 of 31
FY 2021-2022 BUDGET CHANGES REPORT
DATES: 12/13/2021 TO 12/13/2021
CHANGE
ORIGINAL
BUDGET
AMENDED
REFERENCE NUMBER DATE USER
BUDGET
CHANGE
BUDGET
NC -86
Facility 48-71-3870-3870-100 TRANSFER FROM GENERAL FUND
To move proj. to Fund 60 24134 12/13/2021 EBRADFORI
154,182.00
-225,982.00
0.00
Gen Cap 60-05-3870-3870-406 TRANSFER FROM GF-NC86 RENOVATION
Improv Fund To move proj. from Fund 48 24135 12/13/2021 EBRADFORI
0.00
225,982.00
225,982.00
Gen Cap 60-05-3980-3980-104 INSTALL FIN/NC86 RENOVATION
Improv Fund To move prof. from Fund 48 24136 12/13/2021 EBRADFORI
0.00
2,000,000.00
2,000,000.00
Gen Cap 60-05-5600-5700-774 NC86 - DESIGN
Improv Fund To move proj. from Fund 48 24137 12/13/2021 EBRADFORI
0.00
225,982.00
225,982.00
Gen Cap 60-05-5600-5700-775 NC86 - CONSTRUCTION
Improv Fund To move prof. from Fund 48 24138 12/13/2021 EBRADFORI
0.00
2,000,000.00
2,000,000.00
72-00-5100-3301-052 RESTRICTED REV -ABC BOARD GRANT
Restricted Rev To record ABC funds 24143 12/13/2021 EBRADFO
6,101.60
2,750.00
11,601.60
72-20-5100-5300-052 ABC BOARD EXPENDITURES
Restricted Rev To record ABC funds 24144 12/13/2021 EB ORI
1.60
2,750.00
11,601.60
136,414.00
APPROVED: 5/0
DATE: 12/13/21 ego
VERIFIED:
JDELLAVALLE 12/06/2021 3:19:40PM Page 2 of 2
f1142r03
EBRADFORD 12/07/2021 9:28:48AM Page 1 of 1
f1142r03
Dec. 13, 2021
Board of Commissioners
Regular Meeting
Approved:
TOWN OF HILLSBOROUGH
Page 12 of 31
FY 2021-2022
BUDGET CHANGES REPORT
DATES: 12/14/2021 TO 12/14/2021
CHANGE
ORIGINAL
BUDGET
AMENDED
REFERENCE
NUMBER DATE USER
BUDGET
CHANGE
BUDGET
GF- 10-00-9990-5300-000 CONTINGENCY
Contingency To replc tire changer & balancer
24149 12/14/2021 EBRADFORI
400,000.00
-2,536.00
209,364.00
To cover arbitrage
24151 12/14/2021 EBRADFORI
400,000.00
-900.00
208,464.00
Accounting 0- 10-4400-5300-575 ARBITRAGE
To cover arbitrage
24150 12/14/2021 EBRADFORI
0.00
900.00
900.00
Fleet 10-30-5550-5300-170 VEHICLE REPAIR - STREETS
Maint. To replc tire changer
24147 12/14/2021 EBRADFORI
24,000.00
-5,885.00
23,815.00
Fleet 10-30-5550-5700-741 CAPITAL - EQUIPMENT
Maint. To replc tire changer & balancer
24148 12/14/2021 EBRADFORI
6,000.00
8,421.00
14,421.00
EBRADFORD 12/07/2021 9:28:48AM Page 1 of 1
f1142r03
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
of 31
Meeting Schedule: 2022
BOARD OF COMMISSIONERS
Meetings start at 7 p.m. in the Board Meeting Room of the Town Hall Annex,
105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject
to change.
Due to public health concerns related to COVID-19, the board may conduct
remote meetings utilizing Zoom. The public will be able to view and listen to the
meeting via live streaming video on the town's YouTube channel.
Regular meetings
Regular meetings typically occur the second Monday of the month.
Jan. 10
Feb. 14
March 14
April 11
May 9
June 13
Remote
Remote
Remote
Remote
Remote
Remote
Aug. 8
Sept. 12
Oct. 10
Nov. 14
Dec. 12
Work sessions
Work sessions typically occur the fourth Monday of
Jan. 24
Feb. 28
March 21
March 28
April 4
April 25
May 23
June 27
Aug. 22
Sept. 26
Oct. 24
Nov. 28
Remote
Remote
Remote (budget retrea
Remote /
Remote (budget retrea
Remote
Remote
Remote (w udget a
Remote
Remote
Remote
Remote
Remote
Remote
Joint public hearings
Joint public hearings with the Planning Board typically occur the third Thursday of a month.
Jan. 20
Remote
April 21
Remote
July 21
Remote
Oct. 20
Remote
CA
101 E. Orange St., PO Box 429, Hillsborough, NC 27278 1919-732-1270
www.hillsboroughnc.gov I @HillsboroughGov
Amended: Dec. 13, 2021
Salary FLSA
Grade Minimum Midpoint Maximum Status
1
31,209
40,571
49,934
N
1
31,209
40,571
49,934
N
1
31,209
40,571
49,934
N
2
32,769
42,600
52,431
N
2
32,769
42,600
52,431
N
2
32,769
42,600
52,431
N
2
32,769
42,600
52,431
N
2
32,769
42,600
52,431
N
3
34,408
44,730
55,052
N
3
34,408
44,730
55,052
N
3
34,408
44,730
55,052
N
3
34,408
44,730
55,052
N
3
34,408
44,730
55,052
N
4
36,128
46,967
57,805
N
4
36,128
46,967
57,805
N
4
36,128
46,967
57,805
N
4
36,128
46,967
57,805
N
4
36,128
46,967
57,805
N
4
36,128
46,967
57,805
N
4
36,128
46,967
57,805
N
5
37,934
49,315
60,695
N
5
37,934
49,315
60,695
N
5
37,934
49,315
60,695
N
6
39,831
51,781
63,730
6
39,831
51,781
63,730
6
39,831
51,781
63,730
6
39,831
51,78163,7
6
39,831
51,781
N
6
39,831
51,781
3,730
7
41,823
54,370
16
7
41,823
54,370
6
7
41,823
54,370
66,9
N
8
43,914
57,088
70,262
N
8
43,914
57,088
70,262
N
8
43,914
57,088
70,262
N
8
43,914
57,088
70,262
N
8
43,914
57,088
70,262
E
9
46,110
59,942
73,775
N
9
46,110
59,942
73,775
E
9
46,110
59,942
73,775
E
9
46,110
59,942
73,775
E
9
46,110
59,942
73,775
N
9
46,110
59,942
73,775
N
10
48,415
62,940
77,464
E
10
48,415
62,940
77,464
N
10
48,415
62,940
77,464
E
10
48,415
62,940
77,464
N
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 14 of 31
Class
Code
Classification
0100
CUSTOMER SERVICE REPRESENTATIVE
0101
METER SERVICES TECHNICIAN
0102
UTILITY MAINTENANCE TECHNICIAN I
0204 ACCOUNTS PAYABLE TECHNICIAN
0205 ADMINISTRATIVE SUPPORT SPECIALIST
0206 EQUIPMENT OPERATOR 1
0207 UTILITY MAINTENANCE TECHNICIAN II
0208 LEAD CUSTOMER SERVICE REPRESENTATIVE
0304 EQUIPMENT OPERATOR II
0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST
0307 UTILITY MAINTENANCE TECHNICIAN III
0308 WASTEWATER PLANT OPERATOR 1
0309 WATER PLANT OPERATOR I
0403 CREW LEADERXEC
PERATOR III
0405 PLANNING TE
0406 UTILITY SYSTEI
0407 WASTEWA LANT OPER II
0408 WATER T OPERATOR II
0409 PLA AINTE E MECHANIC
0410 PLAN
a
UNTIN HNICIAN
TEM CHANIC II
ANCE MECHANIC II
RATORY TECHNICIAN/WATER PLANT OPERATOR III
Y SYSTEMS MECHANIC III
EWATER LABORATORY SUPERVISOR
0611 WASTEWATER PLANT OPERATOR III
0612 WATER PLANT OPERATOR III
0613 PLANT MAINTENANCE MECHANIC III
0708 BACKFLOW/FOG SPECIALIST
0711 FLEET MECHANIC
0712 OPERATOR IN RESPONSIBLE CHARGE
0804 METER SERVICES SUPERVISOR
0805 POLICE OFFICER/POLICE OFFICER FIRST CLASS
0806 COMMUNICATIONS SPECIALIST
0807 STORMWATER PROGRAM COORDINATOR
0808 BILLING & CUSTOMER SERVICE SUPERVISOR
0908 CHIEF WASTEWATER PLANT OPERATOR
0910 FINANCIAL ANALYST
0911 MANAGEMENT ANALYST
0912 PLANNER
0913 UTILITIES INSPECTOR
0914 SENIOR POLICE OFFICER
1013 HUMAN RESOURCES ANALYST
1014 POLICE CORPORAL
1016 WEB DEVELOPER/ASSISTANT COMMUNICATIONS MANAGER
1017 LEAD UTILITIES INSPECTOR
10
10
11
11
11
12
12
12
13
14
14
14
15
15
15
16
17
17
17
17
17
17
18
19
20
21
22
23
23
23
48,415
62,940
77,464
48,415
62,940
77,464
50,836
66,087
81,337
50,836
66,087
81,337
50,836
66,087
81,337
53,378
69,391
85,404
53,378
69,391
85,404
53,378
69,391
85,404
56,047
72,860
89,674
58,849
76,504
94,158
58,849
76,504
94,158
58,849
76,504
94,158
61,791
80,329
98,866
61,791
80,329
98,866
61,791
80,329
98,866
64,881
84,345
103,809
68,125
88,562
109,000
68,125
88,562
109,000
68,125
88,562
109,000
68,125
88,562
109,000
68,125
88,562
109,000
68,125
88,562
109,000
71,531
92,990
114,450
75,108
97,640
120,172
78,863 102,522
82,806 107,648 2,490
86,947 113,031 13
91,294 118,682 146,070
91,294 118,682 146,070
91,294 118,682 146,070
24 95,859 124,616 153,374
N
N
E
E
E
E
N
E
E
E
E
E
E
E
E
E
E
E
E
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 15 of 31
1019 MASTER POLICE OFFICER
1020 FACILITIES COORDINATOR
1107
UTILITY MAINTENANCE SUPERVISOR
1108
UTILITY SYSTEM SUPERVISOR
1109
BUDGET & MANAGEMENT ANALYST
1211
FLEET MAINTENANCE SUPERVISOR
1212
POLICE SERGEANT
1213
SENIOR PLANNER
1301
TOWN CLERK/HR TECH
1405
POLICE LIEUTENANT
1407
SAFETY & RISK MANAGER
1409
CIVIL ENGINEER
1507
UTILITY SYSTEM SUPERI DENT
1508
WASTEWATER PLANT ERINTENDENT
1509
WATER PLANT SU INDENT
1701 C0NJ
1702 PUBLI
1703 PUBLIC
17 MA
170 S
1706 T
MANAGER
SUSTAINABILITY MANAGER
MANAGER
MENTAL SERVICES MANAGER
NING & ECONOMIC DEVELOPMENT MANAGER
2002 BUDGET DIRECTOR
2201 ADMINISTRATIVE SERVICES DIRECTOR
2300 CHIEF OF POLICE
2301 FINANCE DIRECTOR
2302 UTILITIES DIRECTOR
2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR
Return to: Hillsborough Planning Department, P.O.
The following ordinance was introduced by Comm
seconded by Commissioner Robb English.
AN O
CERTAIN
WHEREAS, a petition
Forge Road by the owners, 0
WHEREAS, the
3619;
WHEREAS, the
such area; and
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 16 of 31
Ordinance No. 20211213-6.F
FlWorough, NC 27278
er IWhleen FerKuson, and duly
regftting the annexation of 12.9 acres on Valley
Number (PIN) for the requesting property is 9874-30-
d by the owners of all the real property located within
WHEREAS, a public hearing on the annexation was held on October 21, 2021 following
notice of such hearing published in the News of Orange County on October 6 and 13, 2021.
NOW, THEREFORE, THE BOARD OF COMMISSIONERS FOR THE TOWN OF
HILLSBOROUGH ORDAINS:
Section 1. The Board of Commissioners finds that a petition requesting the annexation of
the area described in Section 2 was properly signed by the owners of all the real property located
within such area and that such area is contiguous to the boundaries of the town of Hillsborough,
as the term "contiguous" is defined in G.S. 160A -31(f).
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 17 of 31
Section 2. The following area is hereby annexed to and made a part of the Town of
Hillsborough:
Beginning at a concrete monument on the East right of way line of Southern Railway Company
(where said East right of way line intersects with the North right of way line of Interstate
Highway #85), running thence with the East side of the Southern Railway right of way North 21
degrees 31 minutes 30 seconds West 682.65 feet to an iron stake. Thence continuing with the
railroad right of way North 19 degrees 28 minutes 10 seconds West 334.15 feet to an iron
stake. Thence North 9 degrees 32 minutes 20 seconds East 297.50 feet to an iron stake in Duke
Power Company right of way. Thence with said right of way South 62 degrees 58 minutes 50
seconds East 325.58 feet to an iron stake. Thence along the West side of Cates Creek the
following courses and distances:
South 25 degrees 05 minutes East 139.68 feet
South 35 degrees 44 minutes East 371.77 feet
South 22 degrees 05 minutes East 95.79 feet
South 46 degrees 04 minutes East 120.16 feet
South 58 degrees 47 minutes East 120.59 feet
South 22 degrees 45 minutes East 74.75 feet
South 32 degrees 57 minutes 40 seconds West 315. e o an iron stake on the North right
of way line of Interstate Highway 85. Thence ith said rstate Highway 85 right of way South
73 degrees 35 minutes West 350.60 feet to an . t of beginning. Containing 12.90
acres, according to survey of Property of Vall For urvey of John B. Pridgen, Jr.,
Registered Engineer, dated June 21,E
Section 3. TI
Section 4. Th
of Orange County a
territory described ii
shall also be deliver(
if the Register of Deeds
e map of the annexed
ordinance. Such a map
!d by G.S. 163-288.1.
The foregoing ordinance having been submitted to a vote, received the following vote and was
duly adopted this 13th day of December 2021.
Ayes: 5
Noes: 0
Absent or Excused: 0
5�o Ro � cy
r
T n of Hi sborough
Sarah E. Kimrey, Town Clerk
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 18 of 31
STATE OF NORTH CAROLINA
COUNTY OF ORANGE
I, ,LA 085 2t�-� 74V-V\eU-,,,)a Notary Public of the County and State aforesaid, certify
that Sarah E. Kimrey personally appeared before me this day and acknowledged that she is the
Town Clerk for the Town of Hillsborough, a North Carolina municipal corporation, and that she,
as Town Clerk, being duly authorized to do so, executed the foreg ing instrument to
acknowledge that it is an Annexation Ordinance duly adopted We Town of Hillsborough
Board of Commissioners on the date indicated.
Witness my hand and official seal, this the
My commission expi
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 19 of 31
Town Board's Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Amend Section 7.5 to allow nonconforming lots to reduce setbacks automatically AND
chose whether to establish equal side setbacks or different side setbacks. The section
related to narrow lots becomes duplicative and will be deleted.
The Hillsborough Town Board has determined that thepro ed action is consistent with
the Town of Hillsborough's comprehensive plan and the oard's proposed action on
the amendment is reasonable and in the public inter Tor the owing reason(s):
Many residential lots in town were developed p to z g and are nonconforming in
regard to minimum lot width and size. Creating an atic and proportional setback
reduction for these lots provides efficient consis04% lief where needed. Adding
flexibility for side setbacks to be different g intain the diverse appearance of
residential streets and reduces monotony.
Adopted by the Toy
2021.
>er,
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
�S B O R O Page 20 of 31
ORDINANCE #20211213-6.G
ORDINANCE
* * Amending the Unified Development Ordinance of the Town of
�I► Hillsborough
Section 1.
7.5.3
Section 2.
The Hillsborough Board of Commissioners ordains:
The Unified Development Ordinance Section 7.5.3, Nonconforming Lot Setback Requirements, is
hereby replaced to read as follows:
NONCONFORMING LOT SETBACK REQUIREMENTS
a)
This subsection shall apply to any of the following:
1) A single residential lot created before February
solely on its area or width, or
2) Lots created under subsection 7.3.4, Mult1-ta
3) Lot line adjustments, combinations or lcc
or (2) above where the lot(s) or res t lots)
width after such action is taken.
b) The following table indicates the degree to
reduced; provided, however, no
Section 7.5.4, Table: Nonconfng
986, that is nonconforming based
Dwellings on a Single Parcel.
ans made to lots referenced in (1)
kgnconforming as to area or
erwise applicable setback standards may be
less than 10 feet in width.
uirements, is hereby replaced as follows:
7.5.4 TABLE: NONCONFORM LOT,,M.LK R UIREMENTSI
DISTRICT
CUMULATIVE SIDE SETBACKS S OT BE
REQUI Z'3
REAR SETBACK SHALL NOT BE
REQUIRED TO EXCEED 4
FRONT SETBACK SHALL NOT BE
4
REQUIRED To EXCEED
R-40
50%
25%
25%
R-20
11%
15%
R-15
40%
10%
15%
R-10
40%
13%
17%
AR
40%
15%
19%
1 For lots that are not rectilinear, each side, front, and rear setback should be measured separately.
z Lot width as measured at the standard front setback line for the district in which the lot is located shall be used.
3 Cumulative side setbacks should but are not required to be evenly distributed on a property, such that both side
setbacks are the same length.
4 Lot depth measured using the shortest lot line shall be used.
Section 3. Section 7.5.5, Narrow Lots, is hereby deleted.
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 21 of 31
ORDINANCE #2Q211213 -6.G
Section 4. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 5. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
13th day of December in 2021.
Ayes: 5
Noes: 0
Absent or excused: 0
&V� czi�44
Sarah E. Kimrey, Towd Clerk
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
�S B O R O Page 22 of 31
RESOLUTION Resolution #20211213-6.H
_ _ �► Amending the Eno -Haw Hazard Mitigation Plan
\7 �►54�� To add specific projects to the Mitigation Action Plan
WHEREAS, Hillsborough is vulnerable to an array of natural hazards that can cause loss of life and damages
to public and private property; and
WHEREAS, Hillsborough desires to seek ways to mitigate situations that may aggravate such
circumstances; and
WHEREAS, Hillsborough has identified the River Pumping Sta
Resilient Regional Water Supply Project as additional infrastructure to I'
community; and
WHEREAS, North Carolina Emergency Management's
adopted Eno -Haw Regional Hazard Mitigation Plan for
recommended amendments to the plan.
NOW, THEREFORE, be it resolved the Hills
1
2.
3.
`Relocation from Floodway and the
the impacts of natural hazards to our
ction has reviewed the currently
!afford Act requirements and
mmissloners
Adopts Amendment One to the Hillsbor ) to the Eno -Haw Regional Hazard
Mitigation Plan to identify ac4o&-..
an -4.
Agrees to take such other tial a on as y be reasonably required to carry out the proposed
projects to the extent th uc&awRegional
der the BRIC Program.
Agrees to incorporate the is amendment into the next update of the
Hillsborough Anne Hazard Mitigation Plan.
BE IT FURTHER RE
effect immediately upon its
illsborough Board of Commissioners that this resolution shall take
Approved this 13`" day of December 2021.
7
Jenn Weaver, Mayor
Town of Hillsborough
Hon. Pete Buttigieg
Secretary
U.S. Dept. of Transportation
1200 New Jersey Ave, SE
Washington, DC 20590
Dear Secretary Buttigieg:
On behalf of the Hillsborough Board of Commissioners, I am wrilffq
Durham International Airport (RDU) for $275 million in feder4 ding
service runway, 5L -23R.
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 23 of 31
December 13, 2021
rt a request from Raleigh -
lace its primary commercial
RDU is a critical driver of job creation, prosperity and qN
throughout North Carolina's
Research Triangle region. The Research Triangle area (Ram, and surrounding communities)
is among the fastest growing in the US, and po expect an additional 1.4 million
residents to move to our region by 2050, an 85°o cre0.
RDU's primary commercial runway is nd-o�e due to pavement deterioration and its
replacement and relocation is RDU' ost c cal pr t. RDU needs additional federal grant funding to
help pay for the $366 million prof o k
expansion. Even with substan ial loc
le
A
intent for a 75% federal grant in support of the total $366
nue to serve as an increasingly vital node in the national
economic engine for this state.
legislative support, R
aviation demands of
We request that FAA
million project cost si
commercial aviation:
yin operation and allow for terminal gate
airport fee increases and continued, significant state
and the overall capital infrastructure needed to support the
tance from a federal partner will be essential.
Thank you for your consideration and leadership.
With warm regards and gratitude,
Jenn Weaver, Mayor
Town of Hillsborough Board of Commissioners
cc:
Steve Dickson
Shannetta R. Griffin
101 E. Orange St. I PO Box 429, Hillsborough, NC 27278
919-732-1270 1 www.hillsboroughnc.gov I @HillsboroughGov
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 24 of 31
Town Board's Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
Hunter and Veronica Beattie to amend the Town of Hillsborough Zoning Map as follows:
Rezone 0.65 acres at 244 Cornelius Street from Residential -10 to General Commercial
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough's comprehensive plan and the Town Board's
proposed action on the amendment is reasonable and in the public interest for the
following reason(s): �&
The parcel in question is designated Neighborhood Mi
That land use designation includes the General Comiy
The US 70/Cornelius Street Plan, which is a com
indicated small scale commercial development
when property owners no longer wish to Ir
questions was designated ready for redev p
Adopted by the Town of Hills
2021.
the Future Land Use Plan.
P[he comprehensive plan,
rridor is expected and encouraged
uses in the corridor. The parcel in
2007 plan.
missioners this 13th day of December,
Kimrey, Town
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 25 of 31
ORDINANCE #20211213-7.A
ORDINANCE
Amending the Zoning Map of the Town of Hillsborough
�7
51
Section 1.
Section 2.
Section 3.
Section 4.
Section S.
Section 6.
The Hillsborough Board of Commissioners ordains:
An application has been made for the rezoning of the property herein.
The application has been referred to the Town Planning Board for its recommendation and the
Planning Board has provided the Town Board with a written recommendation addressing the
consistency of the proposed rezoning with the town's comprehensive plan and such other
matters as the Planning Board deemed appropriate.
The Town Board has, prior to acting on the appli
consistency of the proposed rezoning withthe
the action contemplated by the Town Board
interest.
The Zoning Map of the Town of Hills
Cornelius Street from Residential -10
All provisions of any town
This ordinance shall
The foregoing ordinance havi
13th day of December in 2021
Ayes: 4
Noes: 1
Absent or excused: 0
a statement describing the
ssive plan and explaining why
easonable and in the public
amended to rezone 0.65 acres at 244
�rcial (OC PIN 9865-80-9382).
ict with this ordinance are repealed.
to a vote, received the following vote and was duly adopted this
Sarah E. Kimrey, Town Clerk
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 26 of 31
Town Board's Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Establish a density of 20 units per acre for multi -family developments and allow
developments where all units are affordable to households making 80% of AMI or less at
the time of development to have a density of 30 units per acre. Both densities are subject
to ordinance rounding provisions.
The Hillsborough Town Board has determined that
consistent with the Town of Hillsborough's comprehens�
proposed action on the amendment is reasonable ar�ln
following reason(s):
• The removal of waivers and special use zo
used for increased density over th to
-oposed action is
and the Town Board's
kc interest for the
ocess eliminate the two methods
• The previous density limit is signifi S
ththe density needed to make
projects buildable form the developom nity perspective.
• The town has identified a lity priority concern.
• Rental housing tends t e a e able option than ownership housing.
• The bonus for affordab ost method for the town to encourage
affordable housinm�
Adopted by the Town
2021.
Board of Commissioners this 13th day of December,
2" au*�M
Sarah E. Kimrey, Town Cle k
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 27 of 31
ORDINANCE #20211213-7.B
a ORDINANCE
* * Amending the Unified Development Ordinance of the Town of
�► 4 Hillsborough
�7 5
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 6.3.1 is hereby amended to reflect the following
changes in the multi -family density:
6.3.1 TABLE: DIMENSIONAL REQUIREMENTS - RESIDENTIAL
FSUZ
Minimum Lot Area (sf)
1
Minimum Lot Width
200
Minimum Side Yard Width
40
Minimum Rear Yard Width�:77
40
Minimum Front Setback
35
Maximum Building Height
45
Maximum Impervious
Surface (% of gross lot)
NA
e lin the MF or MFSU district is 20 units per acre (subject to
2The maximum density for'n9.
rounding as defined in Se'
e 1.4).3An attached dwelling applicthat p oses all units to be affordable to households making 80% AMI or less
at the time of construction may upto 30 units per acre as a maximum density (subject to rounding as
defined in Section 9.1.4).
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
131h day of December in 2021.
Ayes: 4
Noes: 1
Absent or excused: 0
&*Czi�w
Sarah E. Kimrey, Town Clerk
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 28 of 31
Town Board's Statement per N.C. Gen. Stat. 160D-605
The Town of Hillsborough Town Board has received and reviewed the application of
planning staff to amend the Town of Hillsborough Unified Development Ordinance as
follows:
Amend Sections 1, 3, and 6 to remove authorization for waivers and introduce flexibility in
the requirements for buffers, lighting, parking, and sidewalks
The Hillsborough Town Board has determined that the proposed action is
consistent with the Town of Hillsborough's comprehensive pl
proposed action on the amendment is reasonable and in t
following reason(s):
Waivers are being used by applicants to avoid sitE
needed flexibility or creative solutions. The towr4
requirements specific and targeted at defining an
Flexibility has been added to address unic
with waivers. These amendments are con
Hillsborough unique sense of place b alit
communities goals so future clevI
Adopted by the Town
2021.
nd the Town Board's
cific design 7Wer than access
in&ed the ordinance to make
ving community priorities.
ns that were previously addressed
✓i 2030 goal of sustaining
Ofopment regulations with the
Board of Commissioners this 13th day of December,
Ki m rey,
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 29 of 31
ORDINANCE #20211213-7.0
ORDINANCE
* * Amending the Unified Development Ordinance of the Town of
�!► Q Hillsborough
The Hillsborough Board of Commissioners ordains:
Section 1. The Unified Development Ordinance Section 1.8.2, Site Specific Development Plans, is hereby
amended to delete the following from paragraph "b":
When a permit is subject to an evidentiary hearing, the per issuing authority may waive or modify
those minimum requirements upon (i) the applicant's spe , written request for a waiver or
modification and (ii) the presentation of satisfactory, c t evidence by the applicant
demonstrating that the applicant's proposal other w e satisfi meets the need the minimum
standard to be waived or modified was intended ddress.
Section 2. Section 3.8.4, Applying the Ordinance to DetI
pliance with Standards to Make Findings
of Fact, is hereby amended to delete Raragraph
Section 3. Section 3.8.19.2, is hereby amended
Changes to a specific condit- sed ng the approval of a Special Use Permit or expansion of
an approved waiver shall stitu mod ation. A change that eliminates or reduces the need for
a granted waiver is a mi ha
Section 4. Section 3.8.20.
Section 5. Section 3.13.
Section 6. Section 3.13.7.5
ibered to 3.13.7.4 and the clause after "made" is hereby deleted.
Section 7. Section 6.5.8, Use and Development within Buffers, is herby amended to replace 6.5.8.3 and
6.5.8.4 and add 6.5.8.5 as follows. Existing Sections 6.5.8.5 and 6.5.8.6 are unchanged and are
renumbered as necessary.
6.5.8.3 New utility corridors are not permitted in buffers unless no reasonable alternative exists. Crossings at angles
between 60 and 90 degrees are acceptable where utility corridors are necessary. New utilities may only run
coincident or parallel with a required buffer if:
6.5.8.3.a The utility is installed on the new development side of the buffer and in a manner that allows the
installation of an Al, 61, or C1 buffer, as required by Table 6.5.10, between the utility and the
property line. If a Type D buffer is required, a buffer meeting the requirements of Table 6.5.4.4
shall be installed on the development side of the utility and the utility placed as close to the
property line as reasonable.
6.5.8.4 When a development plan is proposed on land adjacent to or encumbered with an existing utility easement
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 30 of 31
(overhead or underground) and the proposed development will not modify or relocate the utility, no buffer is
required to be installed by the development plan. The development plan must maintain any existing buffer
(vegetative, built, or topographic) existing at the time of development plan application between the existing
utility easement and adjoining properties requiring a buffer under this ordinance.
6.5.8.5 Stormwater control mechanisms are discouraged from being located in buffers unless mandated by the
natural topography. Such installations may be located within a required buffer in a manner that allows the
installation of an Al, 61, or C1 buffer, as required by Table 6.5.10, between the utility and the property line. If
a Type D buffer is required, a buffer meeting the requirements of Table 6.5.4.4 shall be installed on the
development side of the utility and the utility placed as close to the property line as reasonable.
Section 8.
Section 9.
Section 6.11.4.1 is hereby amended to replace "shall" with "generally will" and add "A compliant
lighting plan may show proposed light contours or light intensity grid with less 1.0 footcandle
rating for no more than 25 percent of parking and walkway area if the flexibility prevents the site
from exceeding the maximums described in 6.11.5, MaxlvpLight Levels, or the flexibility
prevents intensity differences of greater than 5 footcan across the illuminated portion of the
site."
Section 6.11.5.2 is amended by deleting the se
an applicant's unique situations and use regA
allow greater intensities within the site"
Section 10. Sections 6.11.5.3 and 6.11.5.4 are h
6.11.5.3
Use Specific exceptions
The following us
may have ligh ' ensit
walk-up or d -up s
6.11.5.3.a ban
6.11.5.4 Use
The lightly
limits at p
ssuing authority may consider
levelopment review and may
rating or safety concerns related to site lighting and
candles under canopies, outdoor sales areas, or in
stitutions, including freestanding automated teller
Orfrom the excepted areas in 6.11.5.3 must be reduced to the following
rtv lines as described:
6.11.5.4.a 1.0 footcandles at any property line adjoining a public or private right of way if
the use across the right of way is not zoned or used for residential purposes.
6.11.5.4.b 0.2 footcandles at any property line adjoining a public or private right of way if
the use across the right of way is zoned or used for residential purposes.
6.11.5.4.c 0.2 footcandles at any property line adjoining land zoned or used for
residential purposes.
Section 11. Section 6.13.3.3 is amended to delete "minimum" from the heading and add the following text:
The number generated by applying the standard is the required number of parking spaces for
defined use, constituting both a minimum and maximum. Rounding conventions shall be employed
when the standard requires a fractional parking space. Uses requiring 20 or fewer spaces after
rounding are allowed to build up to 5% more or 5% fewer spaces if the addition or reduction does
not represent a deviation of 50% or more from the standard. Uses requiring 21-99 spaces after
Section 12.
Section 13.
Section 14.
Section 15.
Section 16.
Dec. 13, 2021
Board of Commissioners Regular Meeting
Approved:
Page 31 of 31
rounding are allowed to build up to 5 more or 5 fewer spaces. Uses requiring 100 spaces or more
after rounding are allowed flexibility to build up to 10 more or 10 fewer spaces.
Example — a use that is required to have 10 spaces must build at least 5 and cannot build more than
15. A use requiring 25 spaces must build at least 20 but no more than 30.
Section 6.13.3.4 and Section 6.13.9.10 are hereby deleted.
Section 6.13.3.5, Table of Minimum Number of Parking Spaces Required, is hereby amended to
add:
Dwelling: attached (20+ units, 100% of units 1 space per bedroom and no more than 2
affordable to households making 80% AMI or spaces per unit.
less at time of construction)
Section 6.17.3.1, Development Sites, is hereby ame
this paragraph. A
Section 6.17.3.3.d and 6.17.3.3.e are hereh
by the permit issuing authority if there are
but the number of street trees required ca
building facade and street to qualify
All provisions of any town
Section 17. This ordinance shall
The foregoing ordinance having been su
13th day of December in 2021.441%
Ayes: 3
Noes: 2
Absent or excused: 0
ete "waiver or" in the two places in
tadd "Vatted spacing may be approved
een utilities and street tree placement
duced. Trees must be located between the
lio each section.
is ordinance are repealed.
, received the following vote and was duly adopted this
Sarah E. Kimrey, Town Vlerk
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: Miscellaneous budget amendments and transfers
Attachments:
Budget Changes Detail Report
For clerk's use
AGENDA ITEM:
Brief summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
To approve the attached list of budget amendments.
AGENDA ABSTRACT: Item to be considered 1 1 of 1
6.13
Consent
Regular
Closed
agenda
agenda
session
Brief summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
To approve the attached list of budget amendments.
AGENDA ABSTRACT: Item to be considered 1 1 of 1
TOWN OF HILLSBOROUGH
FY 2021-2022 BUDGET CHANGES REPORT
DATES: 01/10/2022 TO 01/10/2022
CHANGE
ORIGINAL
BUDGET
AMENDED
REFERENCE NUMBER
DATE
USER
BUDGET
CHANGE
BUDGET
GF- 10-00-9990-5300-000 CONTINGENCY
Contingency To cover overage
24162
01/10/2022
EBRADFORI
400,000.00
-4,256.00
204,208.00
To cover PD fitness equipment
24171
01/10/2022
EBRADFORI
400,000.00
-6,500.00
197,708.00
Governingl 0- 10-4100-5300-040 AUDIT FEES
Body To cover overage
24161
01/10/2022
EBRADFORI
85,500.00
4,256.00
89,756.00
To reverse amendment
24166
01/10/2022
EBRADFORI
85,500.00
-4,256.00
85,500.00
Governing 10- 10-4100-5300-041 ATTORNEY FEES
Body To cover overage
24165
01/10/2022
EBRADFORI
125,000.00
4,256.00
129,646.00
Governingl 0- 10-4100-5300-080 TRAINING/CONF./CONVV,
Body To cover RTA Regional Leadership Tour
24163
01/10/2022
EBRADFORI
4,145.00
2,095.00
6,240.00
Reverse budget amendment
24167
01/10/2022
EBRADFORI
4,145.00
-2,095.00
4,145.00
Governing 10- 10-4100-5300-570 MISCELLANEOUS
Body To cover RTA Regional Leadership Tour
24164
01/10/2022
EBRADFORI
5,000.00
-2,095.00
2,515.00
Reverse budget amendment
24168
01/10/2022
EBRADFORI
5,000.00
2,095.00
4,610.00
Public 10-10-6300-5300-154 MAINTENANCE - GROUNDS
Space To cover grounds contract renewal
24153
01/10/2022
EBRADFORI
209,184.00
1,500.00
210,684.00
Public 10-10-6300-5300-570 MISCELLANEOUS
Space To cover grounds contract renewal
24152
01/10/2022
EBRADFORI
7,000.00
-1,500.00
3,535.00
Police 10-20-5100-5100-030 BONUS PAY
To cover FTO bonuses
24155
01/10/2022
EBRADFORI
4,000.00
2,500.00
6,500.00
Police 10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL
To cover PD fitness equipment
24172
01/10/2022
EBRADFORI
69,650.00
6,500.00
84,248.34
Police 10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS
To cover FTO bonuses
24154
01/10/2022
EBRADFORI
5,000.00
-2,500.00
2,500.00
Police 10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS
To cover PD reno
24120
01/10/2022
EBRADFORI
59,000.00
22,000.00
82,000.00
Police 10-20-5100-5700-740 CAPITAL - VEHICLES
To cover PD reno
24121
01/10/2022
EBRADFORI
70,000.00
-22,000.00
92,000.00
Fleet 10-30-5550-5300-145 MAINTENANCE - BUILDINGS
Maintenance To cover alarm overage
24159
01/10/2022
EBRADFORI
12,235.00
-366.00
11,869.00
Fleet 10-30-5550-5300-490 C.S./ALARM
Maintenance To cover alarm overage
24160
01/10/2022
EBRADFORI
2,500.00
366.00
2,866.00
0.00
EBRADFORD 01/04/2022 11:07:26AM Page 1 of 1
fll42rO3
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: January 10, 2022
Department: Planning
Public hearing: No
Date of public hearing:
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Ordinance rescinding the minimum housing code
Attachments:
Draft ordinance
For clerk's use
AGENDA ITEM:
Brief summary:
Staff recommend rescinding the Hillsborough Minimum Housing Code as part of an effort to seek county assistance
with this activity, as allowed by state law.
Action requested:
Adopt ordinance.
ISSUE OVERVIEW
Background information and issue summary:
The town receives very few actionable minimum housing code complaints each year.
For the town to allow the county to enforce its ordinance, the town must first rescind its ordinance.
Financial impacts:
None
Staff recommendation and comments:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
6.0
Consent
Regular
Closed
agenda
agenda
session
Brief summary:
Staff recommend rescinding the Hillsborough Minimum Housing Code as part of an effort to seek county assistance
with this activity, as allowed by state law.
Action requested:
Adopt ordinance.
ISSUE OVERVIEW
Background information and issue summary:
The town receives very few actionable minimum housing code complaints each year.
For the town to allow the county to enforce its ordinance, the town must first rescind its ordinance.
Financial impacts:
None
Staff recommendation and comments:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
ORDINANCE
Rescinding the Hillsborough Minimum Housing Code
The Hillsborough Board of Commissioners ordains:
Section 1. The Hillsborough Minimum Housing Code, adopted on May 10, 1993, is hereby rescinded.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
10th day of January 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
CA
Agenda Abstract For clerk's use
BOARD OF COMMISSIONERS AGENDA ITEM:
Meeting date: Jan. 10, 2022
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Resolution authorizing Orange County to enforce its minimum housing standards ordinance in
Hillsborough's jurisdiction
Attachments:
Draft resolution
Brief summary:
Staff recommends authorizing Orange County to enforce the county minimum housing ordinance within the town's
jurisdiction as this will provide superior support to Hillsborough residents.
Action requested:
Adopt resolution.
ISSUE OVERVIEW
Background information and issue summary:
Orange County Housing staff have detailed experience conducting housing inspections, coordinating with
landlords, and routing tenants to resources for assistance. North Carolina state law allows towns to authorize
counties to enforce county ordinances in the town's jurisdiction. This shift will provide superior support and
response to tenants who have housing complaints. The county recently updated its ordinance in June 2021.
County housing staff regularly inspect dwelling for housing voucher clients. They have the experience and expertise
town staff do not have. As part of the county infrastructure, they also have more direct contact with the ever-
changing resources available to help both landlords and tenants.
Financial impacts:
None
Staff recommendation and comments:
AGENDA ABSTRACT 1 1 of 1
6.D
Consent
Regular
Closed
agenda
agenda
session
ITEM TO BE CONSIDERED
Subject: Resolution authorizing Orange County to enforce its minimum housing standards ordinance in
Hillsborough's jurisdiction
Attachments:
Draft resolution
Brief summary:
Staff recommends authorizing Orange County to enforce the county minimum housing ordinance within the town's
jurisdiction as this will provide superior support to Hillsborough residents.
Action requested:
Adopt resolution.
ISSUE OVERVIEW
Background information and issue summary:
Orange County Housing staff have detailed experience conducting housing inspections, coordinating with
landlords, and routing tenants to resources for assistance. North Carolina state law allows towns to authorize
counties to enforce county ordinances in the town's jurisdiction. This shift will provide superior support and
response to tenants who have housing complaints. The county recently updated its ordinance in June 2021.
County housing staff regularly inspect dwelling for housing voucher clients. They have the experience and expertise
town staff do not have. As part of the county infrastructure, they also have more direct contact with the ever-
changing resources available to help both landlords and tenants.
Financial impacts:
None
Staff recommendation and comments:
AGENDA ABSTRACT 1 1 of 1
RESOLUTION
Authorizing Orange County to Enforce Its Minimum Housing
Standards Ordinance Inside Hillsborough's Jurisdictional Limits
WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to
request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and
WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to
request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and
WHEREAS, Orange County staff have expertise, capacity and relationships to address minimum housing
code issues identified by community residents;
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners request and authorize Orange
County to enforce its minimum housing standards ordinance within the Hillsborough city limits and extraterritorial
jurisdiction.
Approved this 10th day of January 2022.
Attestation:
Jenn Weaver, Mayor
Town of Hillsborough
Sarah Kimrey, Town Clerk
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Clerk Sarah Kimrey
ITEM TO BE CONSIDERED
Subject: 2022 Board of Commissioners meeting calendar amendment
Attachments:
2022 Board of Commissioners meeting calendar
For clerk's use
AGENDA ITEM:
Brief summary:
The 2022 Board of Commissioners meeting calendar amendment, includes the following changes:
• Addition of Assembly of Governments meeting, Jan. 25 (remote)
Action requested:
Approve as presented.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
AGENDA ABSTRACT 1 1 of 1
6.E
Consent
Regular
Closed
agenda
agenda
session
Brief summary:
The 2022 Board of Commissioners meeting calendar amendment, includes the following changes:
• Addition of Assembly of Governments meeting, Jan. 25 (remote)
Action requested:
Approve as presented.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
AGENDA ABSTRACT 1 1 of 1
Meeting Schedule: 2022
BOARD OF COMMISSIONERS
Meetings start at 7 p.m. in the Board Meeting Room of the Town Hall Annex,
105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject
to change.
Due to public health concerns related to COVID-19, the board may conduct
remote meetings utilizing Zoom. The public will be able to view and listen to the
meeting via live streaming video on the town's YouTube channel.
Regular meetings
Regular meetings typically occur the second Monday of the month.
Jan. 10
Remote
Aug.8
Remote
Feb. 14
Remote
Sept. 12
Remote
March 14
Remote
Oct. 10
Remote
April 11
Remote
Nov. 14
Remote
May 9
Remote
Dec. 12
Remote
June 13
Remote
Oct. 24
Remote
Work sessions
Work sessions typically occur the fourth Monday of the month.
Jan. 24
Remote
Jan. 25
Remote (Assembly of Governments meeting)
Feb. 28
Remote
March 21
Remote (budget retreat)
March 28
Remote
April 4
Remote (budget retreat)
April 25
Remote
May 23
Remote
June 27
Remote (with budget adoption)
Aug. 22
Remote
Sept. 26
Remote
Oct. 24
Remote
Nov. 28
Remote
Joint public hearings
Joint public hearings with the Planning Board typically occur the third Thursday of a month.
Jan. 20
Remote
April 21
Remote
July 21
Remote
Oct. 20
Remote
CA
101 E. Orange St., PO Box 429, Hillsborough, NC 27278 1919-732-1270
www.hillsboroughnc.gov I @HillsboroughGov
Last amended: Jan. 10, 2022
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Planning
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
For clerk's use
AGENDA ITEM:
ITEM TO BE CONSIDERED
Subject: Community Development Block Grant -Coronavirus quarterly report for August — October 2021
Attachments:
Quarterly Report
Brief summary:
The first quarterly report for the grant is attached. Sharing these reports with the elected board is required on a
quarterly basis. Please consider this report a draft as the county has not provided sufficient documentation to
allow the town to approve the October invoice at this time. Staff did not want to get too far beyond the end of the
quarter before updating the elected board.
Action requested:
Receive report.
ISSUE OVERVIEW
Background information and issue summary:
Financial impacts:
Staff recommendation and comments:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
6.F
Consent
Regular
Closed
agenda
agenda
session
ITEM TO BE CONSIDERED
Subject: Community Development Block Grant -Coronavirus quarterly report for August — October 2021
Attachments:
Quarterly Report
Brief summary:
The first quarterly report for the grant is attached. Sharing these reports with the elected board is required on a
quarterly basis. Please consider this report a draft as the county has not provided sufficient documentation to
allow the town to approve the October invoice at this time. Staff did not want to get too far beyond the end of the
quarter before updating the elected board.
Action requested:
Receive report.
ISSUE OVERVIEW
Background information and issue summary:
Financial impacts:
Staff recommendation and comments:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
III
•
TOWN OF
HILLSBOROUGH
NORTH CAROLINA
Quarter: 1
Total Amount of Funds Disbursed:
EHA Payments for Hillsborough Residents:
EHA Administration Costs:
Number of Households Assisted:
Average Amount of Assistance Per Household:
DEMOGRAPHICS
Applicant Race Count % of Total
Asian 4 6.0%
Black/African American 44 65.7%
Multiracial/Other 6 9.0%
White/Caucasian 9 13.4%
Unknown 4 6.0%
67 100.0%
Household Income Count
Quarterly Report: Town of Hillsborough,
CDBG-CV Grant No: 20-V-3528, Emergency
Housing Assistance
Aug. 2 - Oct. 31
$63,232.42
$57,484.02
$5,748.40
24
$2,395.17
Applicant Ethnicity
Count
% of Total
Hispanic and/or Latinx
6
9.0%
Not Hispanic and/or Latinx
53
79.1%
Unkown
8
11.9%
Utility/Internet Payments
67
100.0%
% of Total
30%AMI 21 87.5%
50% AMI 3 12.5%
60%AMI 0 0.0%
24 100.0%
►����T1►L�I�1:Z�I�II7�[�
Expense Type
Amount
% of Total Funds Disbursed
Rent Payments (Current and/or Future)
$16,262.00
28.3%
Rent Payments (Arrears)
$25,712.95
44.7%
Rent Deposits/Fees/Bond
$1,306.00
2.3%
Utility/Internet Payments
$6,295.35
11.0%
Mortgage Payments (Current / Future)
$4,068.00
7.1%
Mortgage Payments (Arrears)
$3,839.72
6.7%
$57,484.02 100.0%
This quarterly report was received and reviewed by the Town Board for the Town of Hillsborough on the
day of 2022.
Mayor
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Governing Board
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Mayor Jenn Weaver
For clerk's use
AGENDA ITEM:
ITEM TO BE CONSIDERED
Subject: Budget amendment — 2022 Regional Leadership Tour registration and travel fees
Attachments:
2022 Regional Leadership event information
Budget amendment
Brief summary:
The Research Triangle Authority is organizing a trip to south FL (Ft. Lauderdale and Miami) in late January to do a
site visit regarding the following topics:
• Regional commuter rail
• Intercity passenger rail
• Bus rapid transit (BRT)
• Greenways and linear parks
• Transit station design
• Complementary area development
• Freeway managed and express lanes
• Autonomous travel, mobility innovations
• Responses to climate change
• Elected and regional leadership
Having a new role and level of responsibility as chair of the Durham -Chapel Hill- Carrboro Metropolitan Planning
Organization Board (MPO), the mayor has requested to attend this event. The North Carolina Secretary of
Transportation, several DOT board members, and the new head of the North Carolina Railroad, among others, are
scheduled to attend. This is an opportunity to share not only the MPO perspective with big decision makers, but
also the Hillsborough perspective for our train station and other transportation needs and aspirations. The cost for
registration is $1795 and airfare is estimated to be under $300. A budget amendment is attached from the
governing board miscellaneous account to cover expenses.
Action requested:
Approve budget amendments to cover the mayor's registration and airfare to Florida to attend the 2022 Regional
Leadership Tour presented by GoTriangle and the NC Railroad Company.
AGENDA ABSTRACT 1 1 of 2
7.A
Consent
Regular
Closed
agenda
agenda
session
ITEM TO BE CONSIDERED
Subject: Budget amendment — 2022 Regional Leadership Tour registration and travel fees
Attachments:
2022 Regional Leadership event information
Budget amendment
Brief summary:
The Research Triangle Authority is organizing a trip to south FL (Ft. Lauderdale and Miami) in late January to do a
site visit regarding the following topics:
• Regional commuter rail
• Intercity passenger rail
• Bus rapid transit (BRT)
• Greenways and linear parks
• Transit station design
• Complementary area development
• Freeway managed and express lanes
• Autonomous travel, mobility innovations
• Responses to climate change
• Elected and regional leadership
Having a new role and level of responsibility as chair of the Durham -Chapel Hill- Carrboro Metropolitan Planning
Organization Board (MPO), the mayor has requested to attend this event. The North Carolina Secretary of
Transportation, several DOT board members, and the new head of the North Carolina Railroad, among others, are
scheduled to attend. This is an opportunity to share not only the MPO perspective with big decision makers, but
also the Hillsborough perspective for our train station and other transportation needs and aspirations. The cost for
registration is $1795 and airfare is estimated to be under $300. A budget amendment is attached from the
governing board miscellaneous account to cover expenses.
Action requested:
Approve budget amendments to cover the mayor's registration and airfare to Florida to attend the 2022 Regional
Leadership Tour presented by GoTriangle and the NC Railroad Company.
AGENDA ABSTRACT 1 1 of 2
ISSUE OVERVIEW
Background information and issue summary:
Per the Board of Commissioners Travel & Professional Development Policy, development opportunities that arise
during the fiscal year and exceed $300, require board approval at an official meeting.
Financial impacts:
Move $2,095 from governing board miscellaneous budget to training budget.
Staff recommendation and comments:
The town manager supports this development opportunity and has authorized registration and airfare expenses
due to time sensitivity, yet is still pending final approval from the town board.
AGENDA ABSTRACT 1 2 of 2
IONALRTA'L'E�A-BUSINESS
USIN S S
flyer revised November 22, 2021
RTA winter 2022 Regional Leadership Tour to South Florida
Presented by GoTriangle and the NC Railroad Company
Wednesday, January 26 — Friday, January 28, 2022
The regional business community and our honorary tour co-chairs look forward to welcoming business,
elected, and transportation leaders from our extended region and beyond to South Florida in late January.
Our 13th RTA regional leadership tour will include a series of in-person briefings and field visits that will
highlight mobility initiatives, innovations, and perspectives to inform our thinking, and our future.
RTA invites you to learn, discover, share, and experience together with your colleagues in late January 2022.
Tour topics include:
• Regional commuter rail
• intercity passenger rail
• bus rapid transit (BRT)
• greenways and linear parks
• transit station design
• complementary area development
• freeway managed and express lanes
• autonomous travel, mobility innovations
• responses to climate change
• elected and regional leadership
Honorary tour co-chairs:
VV
Mary -Ann Baldwin
Mayor
City of Raleigh
RTA winter 2022 Regional Leadership Tour to South Florida
Presenting sponsors: GoTriangle and North Carolina Railroad Company
Tour sponsors: HDR, Kimley-Horn, Research Triangle Foundation of NC, WSP
Visit: letsgetmoving.org/SouthFlorida to register, or for additional background on the tour.
See reverse side for an RTA tour overview, summary agenda, and registration information.
_.
Eric Boyette
Harold Hicks
NCDOT
RTI International
Secretary of Transportation
RTA chair -elect
RTA winter 2022 Regional Leadership Tour to South Florida
Presenting sponsors: GoTriangle and North Carolina Railroad Company
Tour sponsors: HDR, Kimley-Horn, Research Triangle Foundation of NC, WSP
Visit: letsgetmoving.org/SouthFlorida to register, or for additional background on the tour.
See reverse side for an RTA tour overview, summary agenda, and registration information.
PTAe�io"a flyer revised November 22, 2021
BUSINESS
PURPOSE OF THE RTA WINTER 2022 REGIONAL LEADERSHIP TOUR TO SOUTH FLORIDA
The Triangle has active projects for 50+ miles of bus rapid transit (BRT), 40+ miles of commuter rail, multimodal
pathways including the Triangle bikeway, transit -oriented development, equitable placemaking, and transit
innovations, with many supported by approved countywide Y, -sales taxes that are dedicated for transit.
We believe the RTA Regional Leadership Tour to South Florida — which will include briefings and visits to Broward,
Miami -Dade, and Palm Beach counties, including the cities of Fort Lauderdale, Miami, and West Palm Beach — will
inform and inspire an Accelerated Metropolitan Mobility strategy and agenda for the Research Triangle region.
RTA WINTER 2022 REGIONAL LEADERSHIP TOUR — SUMMARY TOPICAL AGENDA
Wednesday, January 26:
• Evening welcome reception in Fort Lauderdale
Thursday, January 27:
• Breakfast briefing: Tour overview, Tri -Rail commuter rail overview
• Morning field visits in Miami: Tri -Rail commuter rail, Miami Intermodal Center, The Underline linear park
• Miami lunch briefings: elected leadership; Miami -Dade TPO; SMART plan/bus rapid transit (BRT); freeways
• Afternoon field visits in Miami: Brightline rail, first/last five -mile solutions, autonomous innovations
• Evening reception in Fort Lauderdale
Friday, January 28:
• Breakfast and hotel check out
• Morning field visits in Fort Lauderdale: walking tour of Downtown Fort Lauderdale development
• Fort Lauderdale briefings: elected leadership; climate resilience; bus rapid transit; Broward MPO
• Field visits to/from West Palm Beach: Brightline rail follow-up, transit station area development
• West Palm Beach lunch briefings: business, elected, and community perspectives, closing reception
Note: Tour events will commence no earlier than 5 pm on Wednesday, January 26, and conclude no later than
3 pm on Friday, January 28. Topics and sequence subject to change based on speaker availability and new info.
REGISTRATION PRICING FOR THE WINTER 2022 RTA REGIONAL LEADERSHIP TOUR TO SOUTH FLORIDA
• $1995 for RTA members • $1795 for public sector partners
Tour registration includes all group meals, accommodation, and transportation within South Florida — plus
all conference materials and excellent regional leadership conversations and insights —from arrival at the
hotel on 1/26 until departure on 1/28. It does not include flights to South Florida, or travel to/from airport.
No refunds after Dec. 10; however, name changes within the some organization will be permitted.
A NOTE ON ACCOMMODATIONS, LOCATION, AND LOGISTICS
Tour participants will stay at the Riverside Hotel, overlooking the
New River in Downtown Fort Lauderdale, along East Las Olas Boulevard.
We will begin and end tour activities each day at the hotel.
While participants hoping for "beach time" may be disappointed, as this is
a working tour with a series of executive briefings and field visits
throughout the agenda, the shared learning and networking with elected
and community leaders will be invigorating and well worth your time.
Visit letsgetmoving.org/SouthF/orida for registration policies and info, or contact Alicia Miller at 919.664.7090
TOWN OF HILLSBOROUGH
FY 2021-2022 BUDGET CHANGES REPORT
DATES: 01/11/2022 TO 01/11/2022
CHANGE
REFERENCE NUMBER DATE USER
Governingl0-10-4100-5300-080 TRAINING/CONF./CONV.
Body To cover RTA Regional Leadership Tour 24169 01/11/2022 EBRADFORI
Governing 10- 10-4100-5300-570 MISCELLANEOUS
Body To cover RTA Regional Leadership Tour 24170 01/11/2022 EBRADFORI
ORIGINAL
BUDGET
AMENDED
BUDGET
CHANGE
BUDGET
4,145.00
2,095.00
6,240.00
5,000.00 -2,095.00
0.00
2,515.00
EBRADFORD 01/03/2022 6:14:40PM Page 1 of 1
fl142r03
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Governing Board
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Mayor Jenn Weaver
ITEM TO BE CONSIDERED
Subject: Board discussion on returning to in person meetings — check in
Attachments:
None
For clerk's use
AGENDA ITEM:
Brief summary:
At the August regular meeting, the board shared thoughts and comfort levels for returning to in-person meetings.
The board agreed to continue remote meetings while allowed under the governor's state of emergency and
reassess monthly.
Action requested:
Brief check in only, give staff direction if necessary.
ISSUE OVERVIEW
Background information and issue summary:
See above.
Financial impacts:
None
Staff recommendation and comments:
AGENDA ABSTRACT 1 1 of 1
7.13
Consent
Regular
Closed
agenda
agenda
session
Brief summary:
At the August regular meeting, the board shared thoughts and comfort levels for returning to in-person meetings.
The board agreed to continue remote meetings while allowed under the governor's state of emergency and
reassess monthly.
Action requested:
Brief check in only, give staff direction if necessary.
ISSUE OVERVIEW
Background information and issue summary:
See above.
Financial impacts:
None
Staff recommendation and comments:
AGENDA ABSTRACT 1 1 of 1
CA
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Jan. 10, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Manager Eric Peterson
ITEM TO BE CONSIDERED
Subject: Hot topics for work session Jan. 24, 2022
Attachments:
None
Brief summary:
Possible topics include:
• Countywide Racial Equity Plan
• Countywide COVID Recovery Plan
Action requested:
Discuss and provide direction.
ISSUE OVERVIEW
Background information and issue summary:
None
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk's use
AGENDA ITEM:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
7.0
Consent
Regular
Closed
agenda
agenda
session
AGENDA ABSTRACT: Item to be considered 1 1 of 1
s O R Agenda Abstract
BOARD OF COMMISSIONERS
r Meeting date: Jan. 10, 2022
Department: All
Public hearing: No
17 r;4 �� Date of public hearing: N/A
CN
PRESENTER/INFORMATION CONTACT
Department Heads
ITEM TO BE CONSIDERED
Subject: Departmental Reports
Attachments:
Monthly departmental reports
Brief summary:
N/A
Action requested:
Accept reports
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk's use
AGENDA ITEM:
AGENDA ABSTRACT: Item to be considered 1 1 of 1
8.0
Consent
Regular
Closed
agenda
agenda
session
AGENDA ABSTRACT: Item to be considered 1 1 of 1
aTOWN OF HILLSBOROUGH
ADMINISTRATIVE SERVICES DEPARTMENTAL REPORT
Human Resources/Town Clerk Report: December 2021
Meetings and events
• Bi -weekly human resources team meeting
• Weekly GARE Countywide Racial Equity Plan Co -Leads meeting
• Monthly NCHIP board meeting
• Monthly Triangle J Council of Government HR Roundtable conference calls
• Monthly Diversity Equity & Inclusion Core Team Meeting
• Board of Commissioners regular meeting (12/13/21)
Employee Events and Training
• None
Recruitment and Selection (* = filled)
• Police Officer
o Recruitment opened (2/19/20)
o Continuous recruitment (204 applicants to date)
o Start date: 01/04/2021
o Start date: 7/5/21
o Start date: 10/15/21
o Start date: 11/1/2021
o Start date: 1/10/2022
• Accounting/Payroll Technician
o Recruitment open (4/19/21) (14 applicants)
o Recruitment closed (4/30/21)
o Readvertised (6/10/21)
o Recruitment closed (7/5/21) (48 applicants)
• Lead Utilities Inspector
o Recruitment open (5/10/21)
o Recruitment closed (5/27/21) (2 applicants)
o Readvertised (6/23/21)
o Recruitment closed (7/12/21) (3 total applicants)
• Civil Engineer
o Recruitment opened (6/23/21)
o Recruitment closed (7/12/21) (6 total applicants)
o Readvertised (9/24/21)
o Recruitment open until filled (7 applicants to date)
• Utility Maintenance Technician I, II, III
o Recruitment opened (9/10/21)
o Recruitment open until filled (18 applicants to date)
• Facilities Coordinator
o Recruitment opened (10/4/21)
o Recruitment closes (11/3/21) (26 applicants to date)
o Start date: 1/17/2022
• Equipment Operator/Equipment Operator Trainee
o Recruitment opened (10/20/21)
o Recruitment open until filled (7 applicants to date)
• Budget & Management Analyst
o Recruitment opened (10/20/21)
o Recruitment closed (11/17/21) (16 total applicants)
o Interviews in progress
• Human Resources Analyst
o Recruitment opened (10/29/21)
o Recruitment closed (11/28/21) (66 total applicants)
o Interviews in progress
Pay and Benefits
• Biweekly payroll (2)
• Merit increases
• FMLA-10 Notice of Eligibility and Rights & Responsibilities sent (2021)
Wellness
• Weekly onsite nutrition counseling (offered remotely)
• Wellness mini -grant program
Performance Evaluation
• Maintained NEOGOV PE system
Professional Development
Miscellaneous
• Quarterly Employee Newsletter
Safety and Risk Manager Report: December 2021
Meetings Attended/Conducted
• Departmental meeting X 2
• HR Team meetings X 3
• Fleet Training requirements/recommendations meeting
• Safety Committee meeting
Site Inspections
• Gold Park
• Turnip Patch Park
• Murray Street Park
• Hillsborough Heights Park
• Cates Creek Park
Miscellaneous
• Completed 4t" quarter random FMCA drug screens
• Worked on employee training schedule
• Working on workers comp. claims
• Working on completion of incident reviews (Safety Committee)
• Stocked/distributed/ordered safety gear
• Working on inspection requirements with Safety Committee members
• Distributed updated safety wear
• General duties concerning new facility at Hwy 86 North
• Forwarded safety inspection results to departments
• Collecting fire extinguisher monthly check sheets
• Forwarded recommendations (work orders) generated from park and facility inspections
Communications Division Report: December 2021
Subscriptions
EMAIL (as of Dec. 31)
List
Subscribers
Change
Total
1,415
2
News
1,309
4
Meeting notices
717
'j` 1
Bid postings
597
Same
SOCIAL MEDIA (as of Dec. 31)
List
Subscribers
Change
Facebook
4,952
1j 10
Twitter
2,710
T 3
Nextdoor
6,638 members
T 39
4,156 households
1j 22
YouTube
2,983
Same
Work
• Website — Reworked employee accounts and systems for managing them to give Human Resources
more control and flexibility, drafted individual mayor and commissioner pages.
• Branding rollout — checked proofs, created or assisted with new templates, updated documents,
worked on swag project, worked with graphic designer on additional needs.
Town materials — worked on January print newsletter for insertion in utility bills, community survey,
newcomers guide, interpretative sign, curbside collection calendar, draft proclamation
Within Administrative Services — Attended racial equity training meeting with potential vendor;
attended demonstration of minutes and agenda software; helped test streaming option for in-person
board meetings; arranged professional photos of mayor, board and key staff; interviewed candidates
for budget and management analyst position.
Other — Conducted operational review and mid -year evaluations.
III
•
TOWN OF
HILLSBOROUGH
NORTH CAROLINA
Planning and Economic Development Division Report
December 2021
FY 22 Revenues Collected
Planning & Review Fees $36,083.74 (72% of budget)
Development Build- out Status
M Completed ■ Permitted a Approved units
229
Forest Ridge 235
235
41
Fiari Hill 45
46
Coalins Ridge lPhase 1A-3) sfd 36
35
37
Collins Ridge [Phase 114-2} townhome 89
89
47
Coil ins Ridge lPhase 1A-1) sfd 54
59
Data is through December 31, 2021 for both permits and Certificates of Occupancy. Data for completed
developments has been removed but totals still reflect all previous activity.
Approved & Under Construction
Approved but
permits
Under
Project name Approved
units
Permitted
Completed not complete
remaining
construction
Collins Ridge [Phase 1A-1} sfd
59
54
47
12
5 7
Collins Ridge [Phase 1A-2} tow•nhome
89
89
37
52
0 52
Collins Ridge [Phase 1A-3} sfd
36
36
15
20
0 24
Fiari Hill
46
45
41
5
1 4
Forest Ridge
235
235
229
5
0 6
Tctal
1529
1522
1433
96
7 89
Misc. infill lots
na
162
1DD na
62
Grand Tetal
1684
1533
Development Build- out Status
M Completed ■ Permitted a Approved units
229
Forest Ridge 235
235
41
Fiari Hill 45
46
Coalins Ridge lPhase 1A-3) sfd 36
35
37
Collins Ridge [Phase 114-2} townhome 89
89
47
Coil ins Ridge lPhase 1A-1) sfd 54
59
Data is through December 31, 2021 for both permits and Certificates of Occupancy. Data for completed
developments has been removed but totals still reflect all previous activity.
Hillsborough Police Department Monthly Report November 2021
REPORTED OFFENSES - UCR
Summary of Select Offenses:
On 11/01/2021, a Larceny of a Motor Vehicle was reported in the 500-blk of Dixie Ave. The victim advised that a
family member who had just gotten home from prison, took the keys to the victim's vehicle valued at $7,000.00,
without permission, and drove off. The suspect later wrecked the vehicle in Alamance County where deputies
located it. The vehicle was returned to the owner. Officers charged William Nathaniel Wardlow, (b/m, 48, of
Tuliptree Rd.) with Felony Larceny of a Motor Vehicle and Driving While License Revoked.
On 11/09/2021, an Attempted Breaking and Entering was reported to an unoccupied residence in the 100-blk of
Faucette Mill Rd. The witness saw a male attempt to enter the home through a window and backed out when
they saw the witness. The suspect then left the area before officers arrived.
On 11/13/2021, a Breaking and Entering and Larceny were reported to an unoccupied apartment at 700
Lakeside Dr. The victim advised that a window was broken out, causing $400.00 in damages, and a security box
containing $500.00 cash, a Playstation valued at $400.00, and an Apple Watch valued at $450.00 were taken.
On 11/16/2021, an Attempted Burglary was reported to an occupied residence in the 100-blk of Faribault Ln.
The homeowner advised that the house alarm went off, and when the victim went to check on the alarm, they
heard someone attempting to make entry into the back door.
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Noy
Dec
2021
2020
2019
Part I Offenses
Homicide
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
Ra pe
0
0
0
0
0
0
0
0
0
0
0
0
0
2
2
Robbery
0
0
1
1
1
0
0
2
0
0
0
0
5
6
5
Aggravated Assault
1
1
0
1
1
3
2
2
4
3
0
1
19
17
14
Burglary
2
4
4
4
3
1
2
2
3
2
4
1
32
20
26
Larceny/Theft
27
13
21
19
21
30
28
20
9
31
30
40
289
326
297
Motor Vehicle Theft
0
0
0
0
0
3
0
2
1
0
1
1
8
18
12
Total Part 1
30
18
26
26
26
37
32
28
17
36
35
43
354
389
361
Other Offenses
2021
2020
2019
Simple Assault
7
3
10
8
10
10
16
15
9
6
6
8
108
109
77
Fraud/Forgery
4
0
2
2
5
3
1
2
3
0
5
3
30
24
21
Stolen Property
2
0
0
0
0
0
2
0
1
1
2
2
10
19
7
Damage to Property
10
10
8
16
12
10
11
15
21
16
9
9
147
97
59
Weapons Violations
2 1
4
2
2
1
2
0
0
0
2
3
1
19
26
5
Sex Offences
0 1
0
1
1
0
0
1
0
0
0
0
1
4
2
3
Drug Violations
11
11
12
7
7
6
8
6
5
10
4
1
88
125
85
Driving While Impaired
4
2
3
1
1
5
4
3
6
7
4
5
45
40
34
Liquor Law Violations
1
0
2
0
0
0
0
2
1
2
2
1
11
11
13
Trespassing
1
2
4
2
2
3
4
5
1
4
2
1
31
31
20
Domestic Related
7
7
15
8
12
12
15
15
12
13
6
12
134
133
119
Missing Persons
0
0
1
1
1
0
1
0
0
0
0
3
7
61
1
Summary of Select Offenses:
On 11/01/2021, a Larceny of a Motor Vehicle was reported in the 500-blk of Dixie Ave. The victim advised that a
family member who had just gotten home from prison, took the keys to the victim's vehicle valued at $7,000.00,
without permission, and drove off. The suspect later wrecked the vehicle in Alamance County where deputies
located it. The vehicle was returned to the owner. Officers charged William Nathaniel Wardlow, (b/m, 48, of
Tuliptree Rd.) with Felony Larceny of a Motor Vehicle and Driving While License Revoked.
On 11/09/2021, an Attempted Breaking and Entering was reported to an unoccupied residence in the 100-blk of
Faucette Mill Rd. The witness saw a male attempt to enter the home through a window and backed out when
they saw the witness. The suspect then left the area before officers arrived.
On 11/13/2021, a Breaking and Entering and Larceny were reported to an unoccupied apartment at 700
Lakeside Dr. The victim advised that a window was broken out, causing $400.00 in damages, and a security box
containing $500.00 cash, a Playstation valued at $400.00, and an Apple Watch valued at $450.00 were taken.
On 11/16/2021, an Attempted Burglary was reported to an occupied residence in the 100-blk of Faribault Ln.
The homeowner advised that the house alarm went off, and when the victim went to check on the alarm, they
heard someone attempting to make entry into the back door.
Hillsborough Police Department Monthly Report November 2021
On 11/30/2021, a Breaking and Entering and Larceny were reported to an unoccupied residence in the 100-blk
of Rubrum Dr. Neighbors heard/saw suspect(s) kick in the door to the residence and called police. Upon arrival,
the suspect(s) were seen, and officers gave chase to the suspect vehicle, but the suspect vehicle was traveling at
a high rate of speed, so officers discontinued for safety reasons. The victim advised the following items were
taken after causing $200.00 in damages to the door- $23,050.00 in watches, $700.00 Sig Sauer pistol, $1,000.00
Colt 1911 pistol, $60.00 in ammunition, $2,650.00 in women's jewelry, and a $300.00 gun safe.
30 Larcenies were reported at various locations including:
• 12 larcenies were shoplifting related incident at 501 Hampton Pointe Blvd., Walmart.
• 5 larcenies from business were reported— 1 at 1990 NC 865., Sheetz where $152.58 in cigarettes were
taken. 1 at 112 John Earl St., Domino's Pizza where a $300.00 car topper was taken and recovered. 1 at
1701 NC 86 S., Tractor Supply where 2 minibikes valued at $799.98 were taken after someone cut the
$100.00 security cable. 1 at 620 Hampton Pointe Blvd., Eagles where sunglasses and a drink valued at
$12.98 were taken and recovered. 1 at 200 US 70E, Walgreens where drinks and an electronic item
valued at $41.99 were taken.
• 2 Larcenies from Locked Vehicles was reported -1 in the 400-blk of Dimmock's Mill Rd. where a window
was broken out and two bags containing electronic items and personal items, valued at $3985.00 were
taken. 1 at 501 Hampton Pointe Blvd. where a license plate was taken and later recovered.
• 4 Larcenies from Unlocked Vehicles were reported -1 in the 500-blk of Terrell Rd. where $80.00 was
taken. 1 at 415 Dimmock's Mill Rd., Gold Park, where a purse and its contents valued at $244.00 were
taken. 1 at 501 Hampton Pointe Blvd., Walmart, where tools and a toolbox valued at $930.00 were
taken. 1 at 600 S. Churton St. where a suitcase and its contents valued at $1,000.00 were taken.
Narcotics/weapons related incidents:
During the month of November, Officers recovered small amounts of marijuana, paraphernalia, THC
gummies, and three handguns.
Hillsborough Police Department Monthly Report December 2021
REPORTED OFFENSES - UCR
"NOTE: November data is missing due to staff being out of office as result of COVID. Data will be pulled and completed but could not be
done in time for meeting. Totals do not include any November data.
Summary of Select Offenses:
On 12/02/2021, a Larceny of an Unoccupied Motor Vehicle was reported at 625 Hampton Pointe Blvd., Home
Depot. The victim advised that they left their truck, valued at $4,000.00, running with the keys in the ignition.
The victim went into the store for approximately 30 minutes and when they returned the truck was gone along
with the gun in the glovebox valued at $100.00. Later that day loss prevention from Home Depot located a
vehicle that the suspect had originally arrived in, which was stolen out of Cary, INC. Officers arrived back on
scene and recovered the stolen vehicle. Durham Police then located the stolen truck after the offender was
found unresponsive in it, and the truck was returned to the victim, the gun was not recovered. Officers took out
warrants on William Blake, (b/m, 39, of Durham) with Felony Larceny of a Motor Vehicle, and Felony Possession
of a Stolen Motor Vehicle.
On 12/04/2021, a Sexual Battery was reported at 501 Hampton Pointe Blvd., Walmart. The victim advised that a
male that the victim had a protective order against approached the victim in the parking lot from behind trying
to kiss and fondle the victim. When the victim was able to get away and enter the vehicle, the male jumped in
the driver's side and started punching the victim. Officers assisted the victim with obtaining warrants on Robert
Cortez Spence, (b/m, 30, of Durham) with Misdemeanor Violation of a Domestic Violence Protective Order,
Misdemeanor Sexual Battery, and Misdemeanor Assault on Female. Mr. Spence was arrested and given a
$1,000.00 secured bond.
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov Dec
2021
2020
2019
Part I Offenses
Homicide
0
0
0
1
0
0
0
0
0
0
0 0
0
0
0
Ra pe
0
0
0
0
0
0
0
0
0
0
0
0
2
2
Robbery
0
0
1
1
1
0
0
2
0
0
0
5
6
5
Aggravated Assault
1
1
0
1
1
3
2
2
4
3
1
19
17
14
Burglary
2
4
4
4
3
1
2
2
3
2
1
28
20
26
Larceny/Theft
27
13
21
19
21
30
28
20
9
31
40
259
326
297
Motor Vehicle Theft
0
0
0
0
0
3
0
2
1
0
1
7
18
12
Total Part 1
30
18
26
26
26
37
32
28
17
36
0 43
319
389
361
Other Offenses
2021
2020
2019
Simple Assault
7
3
10
8
10
10
16
15
9
6
8
102
1091
77
Fraud/Forgery
4
0
2
2
5
3
1
2
3
0
3
25
24
21
Stolen Property
2
0
0
0
0
0
2
0
1
1
2
8
19
7
Damage to Property
10
10
8
16
12
10
11
15
21
16
9
138
97
59
Weapons Violations
2
4
2
2
1
2
0
0
0
2
1
16
26
5
Sex Offences
0
0
1
1
0
0
1
0
0
0
1
4
2
3
Drug Violations
11
11
12
7
7
6
8
6
5
10
1
84
125
85
Driving While Impaired
4
2
3
1
1
5
4
3
6
7
5
41
40
34
Liquor Law Violations
1
0
2
0
0
0
0
2
1
2
1
9
11
13
Trespassing
1
2
4
2
2
3
4
5
1
4
1
29
31
20
Domestic Related
7
7
15
8
12
12
15
15
12
13
12
128
133
119
Missing Persons 1
0
0
1
1
1
0
1
0
0
0
3
1 7
61
1
"NOTE: November data is missing due to staff being out of office as result of COVID. Data will be pulled and completed but could not be
done in time for meeting. Totals do not include any November data.
Summary of Select Offenses:
On 12/02/2021, a Larceny of an Unoccupied Motor Vehicle was reported at 625 Hampton Pointe Blvd., Home
Depot. The victim advised that they left their truck, valued at $4,000.00, running with the keys in the ignition.
The victim went into the store for approximately 30 minutes and when they returned the truck was gone along
with the gun in the glovebox valued at $100.00. Later that day loss prevention from Home Depot located a
vehicle that the suspect had originally arrived in, which was stolen out of Cary, INC. Officers arrived back on
scene and recovered the stolen vehicle. Durham Police then located the stolen truck after the offender was
found unresponsive in it, and the truck was returned to the victim, the gun was not recovered. Officers took out
warrants on William Blake, (b/m, 39, of Durham) with Felony Larceny of a Motor Vehicle, and Felony Possession
of a Stolen Motor Vehicle.
On 12/04/2021, a Sexual Battery was reported at 501 Hampton Pointe Blvd., Walmart. The victim advised that a
male that the victim had a protective order against approached the victim in the parking lot from behind trying
to kiss and fondle the victim. When the victim was able to get away and enter the vehicle, the male jumped in
the driver's side and started punching the victim. Officers assisted the victim with obtaining warrants on Robert
Cortez Spence, (b/m, 30, of Durham) with Misdemeanor Violation of a Domestic Violence Protective Order,
Misdemeanor Sexual Battery, and Misdemeanor Assault on Female. Mr. Spence was arrested and given a
$1,000.00 secured bond.
Hillsborough Police Department Monthly Report December 2021
On 12/28/2021, an Aggravated Assault and Injury to Property were reported at the intersection of S. Churton St.
and Orange Grove Rd. The victim advised that a vehicle tailgated them and repeatedly rammed their vehicle
while driving down Churton St. The officers were not given any identifying information, and the victim's vehicle
had minor scratches valued at approximately $600.00. A report was filed, and this incident is under investigation
at this time.
On 12/29/2021, a Breaking and Entering were reported to an unoccupied school at 240 St. Mary's Rd., River Park
Elementary. Officers responded to an alarm call at River Park Elementary School and found 3 males inside, after
trying to get the males to exit the building, the males then took off and hid in a women's restroom. One male
had a stolen juice box in his possession from the cafeteria. Officers charged Wycliffe James Adler, (w/m, 18, of
Queen St.), Brandon Joseph Huebner, (w/m, 18, of Sweet Gum Dr.) with Misdemeanor Breaking and Entering.
Officers charged Graham Patrick Scherle, (w/m, 18, of S. Churton St.) with Felony Breaking and Entering and
Felony Larceny after Breaking and Entering. All 3 were given Written Promise to Appear and released to their
parents.
40 Larcenies were reported at various locations including:
• 10 larceny was a shoplifting related incident at Hampton Pointe- Walmart.
• 4 larcenies from business were reported— 3 at 1990 NC 86S., Sheetz. 1 where $127.44 in beer was taken.
1 where $59.44 in beer was taken and partially recovered. 1 where $82.65 in beer was taken. 1 at 625
Hampton Pointe Blvd., Home Depot, where $1345.00 in powered equipment was taken and recovered.
• 2 Larcenies from Locked Vehicles was reported -1 at 415 Dimmocks Mill Rd, Gold Park, where a window
was busted valued at $300, and $100 purse and contents were taken along with a $200.00 bicycle. 1 in
the 100-blk of Faucette Mill Rd. where $1,050 in power tools were taken from locked toolboxes on a
work truck.
• 15 Larcenies from Unlocked Vehicles were reported— 3 at 415 Dimmocks Mill Rd, Gold Park, where one
vehicle was rummaged through, one had $60 in bags with $20 in cash taken, and one had $180 in cash,
and $60 wallet taken with $80 in contents taken. 1 in the 100-blk of Daniel Boone St. where a female
was arrested after being found rummaging through a vehicle and taking $50 key which was recovered. 1
at 110 Daniel Boone St. where 6 batteries valued at $1,000 were taken. 4 in the 100-blk of Ellsworth
Manor where 1 where was rummaged through, 1 had $4 taken, 1 had a checkbook taken, and 1 had
shirts valued at $52 taken. 1 in the 1100-blk of Quincy Cottage Rd. where a vehicle was rummaged
through. 1 in the 600-blk of Botan Way where the homeowner left the garage door open, and vehicle
unlocked and, in the morning, noticed $4,824 in camera equipment and accessories taken. 1 in the 200-
blk of Prestwood Dr. was rummaged through. 2 in the 100-blk of Faucette Mill Rd. where $120 glasses
and $24 was taken. 1 in the 100-blk of Faucette Mill Rd. where a registration was taken.
• 3 Catalytic Converters were taken -1 in the 500-blk of Great Eno Path where a $500 catalytic converter
was taken. 1 in the 600-blk of Lakeshore Dr. where a $2,000 catalytic converter was taken. 1 in the 600-
blk of Turner St. where a $2,000.00 catalytic converter was taken.
Narcotics/weapons related incidents:
• During the month of December, Officers recovered small amounts of marijuana, cocaine, MDMA,
paraphernalia, and two handguns.
�I� TOWN OF HILLSBOROUGH
.
Public Works Report: December 2021
Work Orders
22 completed within two days
Public Spaces
82 staff hours
Cemetery
2 graves marked
Asphalt Repairs
4 potholes
Training
1 staff attended OSHA training through ITRE
Special Event:
Holiday Parade — 24 staff hours
Leaf Collection
60 loads of leaves
January 2022 BOC Meeting
TOWN OF HILLSBOROUGH UTILITIES STATUS REPORT
FOR DECEMBER 2021
PROJECT
STATUS
WTP
The filter project is complete and the other filters will be evaluated in a few months. The project was successful.
West Fork of the Eno Reservoir
The reservoir is 33.4 feet as of 12/30. The releases met or exceeded the minimum required release. Both Lake Orange and Lake Ben Johnson are spilling. The new Phase 2 normal pool
elevation is 53' so we have a ways to go in filling the reservoir. This gives the director concern over the vegetation previously cleared and the timing of regrowth.
W FER Phase 2 Construction Project
No change since December report. The final payment request for the project is being developed. The Town needs to transfer easements and right of way to NCDOT. Signs need to be ordered
and placed per the restrictive deed agreement related to conservation land.
As of August 3, we are on a Stage 1 water withdraw restriction due to low flow in the Eno River. This means we need to release a little bit more from the reservoir to make up any difference
over 1.510 mgd withdrawal. If Lake Orange gets to 24" below normal pool (currently at 13" below), Stage 2 withdraw restrictions will be placed into effect. The storm of January 3 will likely lift
Water Restrictions
the withdraw restriction. However, the state recently deemed our area a drought designation of D2 (Severe Drought) or D1 (Moderate Drought) so we will still need to monitor. The County is
planning to drop Lake Orange soon by 5-6 feet for work. We will monitor levels and available supply to determine if any restrictions should be enacted. Lake Orange will be down for 6/8
months.
BRIC Applications
Our applications ranked well in the initial reviews. The final applications are due Jan 7. We have also applied to the Hazard Mitigation Grant Program as backup.
No change since Dec report. We are awiting the formal report regarding the Lawndale sewer study findings and working on temporary solutions to relieve the River sewer basin interceptors.
Collection System Modeling and Lawndale Evaluation
Development and Town Project Activity
No change since last report. Collins Ridge is moving forward with Phase 1B and a transmission main along James J. Freeland Memorial Drive. The car dealership behind Sheetz is
progressing. Water and Sewer Extension Contracts are on the agenda for these projects.
We are working to accept the Odie St. project and release both Corbinton Commons and Crescent Magnolia from their warranty bonds after punch work is completed. The interconects project
is complete and a final pay application and record drawings are being developed.
There remains increased inquiries on parcel development within our service area.
The Water and Sewer Extension Contract has been updated with various fees for inspection, and final record reviews. These will make their way to the budget fee sheet soon.
Staffing
The Utilities Department is in need of an engineer and is expanding its job posting in this area. No effort has been made towards a Lead Inspector as work has been light. However, our
inspector just provided notice he is moving to Texas as of January 7. When Collins Ridge starts back up an inspector will be needed.
Water and Sewer Advisory Committee (WSAC) Activities
WSAC in-person meetings have been cancelled during the COVID-19 pandemic. The next meeting is (was) January 6. Rate restructuring is the main theme. An in -town member position is
being solicited and will be looked at early this year.
Prepared by Marie Strandwitz 1/5/2022 Page 1