HomeMy Public PortalAbout2015-07-21 minutesBOARD OF COMMISSIONERS
BOARD MEETING
JULY 21, 2015
The Regular Meeting of the Board of Commissioners of the Housing Authority of the City of
Jefferson, Missouri, was held at 7:30 a.m. on Tuesday, July 21, 2015, in the Board room at the
Housing Authority office, 1040 Myrtle Avenue, Jefferson City, Missouri.
ROLL CALL: On roll call the following were in attendance: Chairman Larry Vincent,
Commissioners Dennis Mueller, Larry Kolb, Penney Rector and Myrtle Mayfield. Also in
attendance were Allen Pollock, Executive Director; Jack Pletz, Legal Counsel; Jim Jenkins,
Deputy Director; Sonya Ross, Administrative Assistant; Michelle Wessler, Housing Supervisor
and one person from the general public.
Regular Special
Vincent 10-12 1-1
Rector 9-12 1-1
Mueller 11-12 1-1
Kolb 11-12 1-1
Mayfield 9-12 1-1
White 8-12 1-1
INFORMATIONAL ITEMS:
A. The monthly Financial Statements, Balance Sheets and Income Statements for the
month of June 2015 were presented.
B. Mr. Pollock reported that Chera McCoy was certified as an Occupancy Specialist
following completion of the course offered by the National Center for Housing
Management.
C. Mr. Pollock provided a copy of the audit report by Alpha Homes, Inc. conducted by
Graves and Associates, CPA’s LLC. No findings were made.
CONSENT AGENDA:
A. Approval of the Regular Meeting Minutes, June 16, 2015.
B. Approval of the Executive Session Meeting Minutes, June 16, 2015.
C. List of Disbursements for the month of June 2015. (Exhibit #1, 7/21/2015)
D. Occupancy Report for the month of June 2015. (Exhibit #2, 7/21/2015)
Commissioner Kolb made the motion to approve the Consent Agenda, seconded by Vice Chair
Rector. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
CRIMINAL BACKGROUND CHECKS:
Mr. Pollock stated that during the June 16th Board meeting the Commissioners approved a
waiver request regarding a prospective tenant convicted of a drug violation. The policy that was
approved in 1994 was reviewed by staff who recommended that the Board consider making
revisions in the policy to make it more consistent.
Ms. Wessler provided background information and indicated that some changes to this policy
had been approved by the Board when different provisions in the ACOP Manual were
approved.
Mr. Pollock and Mr. Pletz will review it and make recommendations on revisions to the policy to
be presented at the next Board meeting.
RESOLUTION NO 4502
RESOLUTION APPROVING THE WRITE-OFF (COLLECTION LOSS) OF TENANT ACCOUNTS
RECEIVABLE
See attached Resolution
Vice Chair Rector made the motion to approve the proposed rent and damage write -offs for the
month of June 2015 for Hamilton Towers, Westminster and Public Housing in the amount of
$3,731.12. Commissioner Kolb seconded the motion. Upon unanimous favorable vote,
Chairman Vincent declared the motion approved. (Exhibit #3, 7/21/2015)
RESOLUTION NO. 4503
RESOLUTION APPROVING CHANGE IN PROVIDER FOR THE EMPLOYEE AND FAMILY DENTAL
BENEFIT PLAN
See attached Resolution
Mr. Pollock reported that MetLife is currently providing dental insurance for the employees and
that it was time to renew or replace the coverage. The broker, Wells Fargo Insurance, obtained
quotes for dental coverage for the Housing Authority empl oyees and dependents. Following
review by staff they recommended the low bid submitted by Standard Insurance with an annual
total cost of $19,956.06.
Vice Chair Rector made the motion to approve Standard Insurance as the provider of the dental
plan, seconded by Commissioner Mueller. Upon unanimous favorable vote, Chairman Vincent
declared the motion approved. (Exhibit #4, 7/21/2015)
UPDATE-MANAGEMENT CONSULTANT:
Mr. Pollock spoke with Mr. Gary Lee, Management Resource Group, Inc. who indicated that
seventeen applications for the director’s position were received. Mr. Lee will review and rank
the applications and submit them to Mr. Pollock. It was the consensus of the Board that
following review by Mr. Pollock each Commissioner should receive a copy of all the applications
for their review.
RESOLUTION NO. 4504
RESOLUTION OF THE JEFFERSON CITY HOUSING AUTHORITY APPROVING MODIFICATIONS TO
THE ADMINISTRATIVE PLAN FOR THE SECTION 8 HOUSING CHOICE VOUCHER PROGRAM
See attached Resolution
Mr. Pollock stated that Mr. Pletz reviewed the proposed revisions to the Administrative Plan
dealing with interim recertification should there be a change in the family’s income.
Vice Chair Rector made the motion to approve the modifications, seconded by Commissi oner
Mueller. Upon unanimous favorable vote, Chairman Vincent declared the motion approved.
(Exhibit #5, 7/21/2015)
UPDATE FOR FEDERAL INCOME TAX EXEMPTION FOR CAPITAL CITY APARTMENTS INVESTMENT
CORPORATION:
At the previous Board meeting Mr. Pollock reported that he submitted the notice of change in
the Articles of Incorporation to the Internal Revenue Service for exemption from federal
income tax for Capital City Apartments Investment Corporation. He said that Capital City
Apartments Investment Corporation was granted tax exempt status by the Internal Revenue
Service.
RESOLUTION NO. 4505
RESOLUTION APPROVING CHANGES TO THE MULTI-FAMILY DEVELOPMENTS’ HOUSE RULES
See attached Resolution
Mr. Pletz recommended proposed modifications to the House Rules for the residents of
Hamilton Towers and the Tax Credit properties in order to clarify the wording dealing with
tenant’s cooperation and financial responsibility
Commissioner Kolb made the motion to approve the Resolution, seconded by Commissioner
Mueller. Upon unanimous vote, the motion was approved. (Exhibit #6, 7/21/2015)
RESOLUTION NO. 4506
RESOLUTION APPROVING TERMINATION OF AGREEMENT WITH THE CITY OF JEFFERSON
REGARDING SEWER BILLINGS
See attached Resolution
In 2013 the City of Jefferson implemented a new ordinance allowing Jefferson City Utilities to
bill landlords for nonpayment of sewer charges by the tenants. The Housing Authority and the
City signed an agreement waiving the requirement for prospective tenants of Single Family
Housing on Dulle Street to post a deposit before obtaining sewer services in exchange for the
Housing Authority guaranteeing payment in the event that the tenant failed to make payment s
of those billings. Mr. Pollock stated that due to the cost and high occupancy rate, in staff’s
opinion the Agreement could be terminated.
Commissioner Kolb made the motion to terminate the Agreement between the Housing
Authority and the City of Jefferson, seconded by Vice Chairman Rector. Upon unanimous vote,
the motion was approved. (Exhibit #7, 7/21/2015)
NEXT MEETING DATE: 7:30 a.m., August 18, 2015
Commissioner Kolb made the motion to adjourn into Executive Session for the purpose of
considering the following:
-Legal action involving the Housing Authority and confidential or privileged
communication with its attorney, under Section 610.021(1) RSMO;
-Leasing, purchase or sale of real estate by the Housing Authority when public
knowledge of the transaction might adversely affect the legal consideration therefor e,
under Section 610.021(2) RSMO;
-Hiring, firing, disciplining or promotion of particular employees when personal
information about the employee is to be discussed or recorded, under Section
610.021(3) RSMO.
-Welfare cases of identifiable individuals, under Section 610.021(8) RSMO.
Commissioner Mueller seconded the motion. Upon roll call vote, the motion was approved.
AYES: Mayfield, Mueller, Kolb, Rector, Vincent
NAYS: None
ABSENT: White
Following adjournment of the executive session, the Board reconvened in open session.
Commissioner Mueller made the motion to adjourn the meeting, seconded by Commissioner
Kolb. Upon unanimous favorable vote, the motion was approved.
_____________________________
Larry Vincent, Chairman
ATTEST: ____________________________
Allen Pollock, Secretary