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HomeMy Public PortalAbout19790523 - Minutes - Board of Directors (BOD) Meeting 79-15 I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Regular Meeting Board of Directors M I N U T E S May 23, 1979 7 :30 P.M. I. ROLL CALL The meeting was called to order by President Shelley at 7 : 35 P.M. Members Present: Edward Shelley, Katherine Duffy, Richard Bishop, Barbara Green and Dan Wendin. Members Absent : Nonette Hanko and Harry Turner Personnel Present: Herbert Grench, Anne Crosley, Craig Britton Jon Olson, Cynthia DiGiovanni, Charlotte MacDonald, Stanley Norton and Phyllis Lee. II. APPROVAL OF MINUTES A. Minutes of May 9, 1979 E. Shelley stated the consensus of the Board that the minutes be approved with the following corrections: 1) Page two, paragraph six, line three, the words "balance remaining in the" should precede "current budget. " 2) Page two, paragraph one, "Charles Wahlgren" should be L changed to "Charles Walton. " 3) Page three, item No.2 , the word "approval" should be 'i stricken and replaced with the phrase "their support. " 4) Page two, final paragraph, line three, the amount "1. 9 million" should be changed to "$475,000. " I III. WRITTEN COMMUNICATIONS i j E. Shelley told the Board that a written communication had been hand delivered by Mr. Richard Pospisil concerning the acquisition of the Ratto property by Santa Clara County. He said this written communication would be considered during the discussion of the District' s support of acquisition of the Ratto property on i the agenda. IV. ADOPTION OF AGENDA E. Shelley stated Board consensus that the agenda be adopted j as presented. I Page Two V. ORAL COMMUNICATIONS Charles Walton, Los Gatos, told the Board that the Santa Clara County Planning Commission will consider proposals for timber harvesting in the near future. He said specifically the proposals would address the development of timber harvesting zones. He said that the Committee for Green Foothills is plan- ning to comment on the timber harvesting plan and would like to have input from the District in order to formulate a position on the issue. R. Mark, 725 Cowper St. , Palo Alto, said that a timber harvesting ordinance had been adopted in San Mateo County some years ago. He said that the County did not invest sufficiently in order to monitor the environmental damage created by harvesting in these zones. He said he felt there is not enough logging potential in Santa Clara County to make such a timber harvesting ordinance cost-effective because of the associated management costs. R. Bishop said he felt that since District staff is working on several projects at this time, no investigation of the timber harvesting ordinance should be undertaken which would require a large amount of staff time. He suggested that any Board mem- ber with an interest in the proposed plan could review the mat- ter independently. N. Hanko arrived at 8 :00 P.M. VI. OLD BUSINESS WITH ACTION REQUESTED A. District Support of Santa Clara County Acquisition of Ratto Property. C. Britton introduced a draft letter prepared for Board consi- deration expressing District support of the Santa Clara County acquisition of the Ratto property. Mr. Richard Pospisil, 10230 Scenic Drive, Cupertino, said that he disagreed with some portions of the letter, particularly items No.1 and No. 3. He said he believes that he has a valid purchase contract to buy the Ratto property, and his main con- cern is to purchase the property for his private residence, and he is willing to work out a compromise with the County. Motion: D. Wendin moved that the Board direct staff to re- revise the letter to the Santa Clara County Board of Supervisors with the following changes: Revising conditions on page two, keeping item No. 1 and rewording items No.2 , No. 3 and No.4 in amanner consistent with Mr. Pospisil ' s offer as stated in his Page Three written communication presented this evening, and that the letter be mailed after this revision without further Board review. R.Bishop seconded the motion. The motion passed unanimously. VII. NEW BUSINESS WITH ACTION REQUESTED A. Presentation of Personnel Consultant Study 1) Personnel Consultant' s Report Gary Foss highlighted the recommendations included in his report entitled "Salary Fringe Benefit and Personnel Systems Study. " 2) General Manager' s Recommendation H.Grench introduced report No.R-79-18 dated May 16 , 1979 re- garding the Report of Personnel Consultant. He told the Board that the Budget Committee concurred with the recommendations included in the General Manager' s report with the exception of the amount of general increase to be given. He said that on Page five, No.V.B, the first sentence should be changed to read, "Direct the General Manager to return to the Board as soon as practicable with a plan to implement an initial flat $135. 00 per month. . . " Motion: D. Wendin moved that the Board receive and accept the Personnel Consultant' s report on Salary, Fringe Benefits and Personnel Systems. B. Green seconded the motion. The motion passed unanimously. R. Mark expressed concern about the survey resulting in District employees receiving an above mid-level salary increase. Gary Foss said that the formula used for setting salaries is a result of reviewing all aspects of comparable jobs and salaries chosen. He said that the data is not perfect, and if above median level salaries are approved, there is a possibility they could change in a year or two. He said that one of the reason- for the above mid-level increase is that the District is attemp- ting to "catch-up" with changes that have occurred in the job market prior to the study. S. Norton said that the organizational chart discussed in report No. R-79-18 and included in the personnel consultant' s study is not clear as to the accountability of the Controller and the Legal Counsel. He said the Controller and Legal Counsel are Board appointees, as is the General Manager, and he suggested that the chart be changed to show this relationship more clearly. Motion: D. Wendin moved that the General Manager' s recommenda- tion, included in report No.R-79-18 , on Page two, item No. 1, be changed to reflect the Legal Counsel and Con- troller relationship to the Board, with the understand- ing that the relationship between the Board, the Page Four Legal Counsel, Controller and General Manager are as stated in the note following the recommendation. R. Bishop seconded the motion. The motion passed unanimously. 3) Budget Committee 's Report D. Wendin said that the recommendation contained in the General Manager' s report on the personnel consultant study, regarding the amount of general increase and retroactivity should be con- sidered by the full Board with no budget committee recommenda- tion. He said that it was the consensus of the Budget Com- mittee that any decision made regarding these items should be reviewed in October of this year. Motion: D. Wendin moved that item No. 3, section D. of the General Manager' s report No.R-79-18 , be changed so that Option No. 1 is a 3% rather than 5% general increase. N. Hanko seconded the motion. Discussion: D. Wendin said he felt the general increases should be retroactive from January 8, 1979. However, since the salaries will be reviewed again in October, he felt that 3% was a fair figure. H.Grench said the reason a 5% increase is being recommended is to aid the District in attracting and retaining a high caliber staff. He added that salary is not the only consideration potential employees should have but certainly an important one. The motion passed unani- mously. Motion: K. Duffy moved that the Board adopt the detailed recom- mendations contained in Report No.R-79-18 for adoption and implementation of the various recommendations contained in the personnel consultant's study, with the amendments previously approved. R. Bishop seconded the motion. The motion passed unanimously. B. Fremont Older Ranchhouse Lease Changes J. Olson introduced memorandum No.M-79-88 , dated May 18, 1979, regarding Fremont Older Ranchhouse Lease Changes. He said that the amendment would approve the installation of a septic system, septic tank and leach fields and the location of a butane tank on adjacent lands outside of the lease area. Motion: N. Hanko moved that the Board approve amending the Fremont Older Ranchhouse lease to include installation of a septic system, septic tank and leach fields and location of a butane tank outside the lease area. She further moved that the Board authorize the President of the Board to execute the amended lease document. B. Green seconded the motion. The motion passed unanimously. Page Five C. Caltrans Permit to Enter - Emergency Road Work on State Route 84 Thornewood Property C. Britton introduced memorandum No.M-79-87, dated May 18, 1979, regarding Caltrans Permit to Enter - Emergency Road Work on State Route 84 - Thornewood Property. He said that when the Thornewood property was acquired by the District, a slide con- dition existed on La Honda Road, near the main entrance. He said the proposed Caltrans construction project would encroach on about 20 sq. feet of the Thornewood property and that Caltrans assumes all liability and agrees to exercise care during the construction period. Motion: D. Wendin moved that the Board authorize the General Manager to execute and deliver the Permit to Enter and Construct for the slide repair on La Honda Road (State Route 84) . K. Duffy seconded the motion. Discussion: R. Mark said that regarding Kings Mountain Road and Caltrans' work there that what was formerly a small scenic roadway is now a four-lane highway. C. Britton replied that the matter being considered is a minor repair of a slide area of an existing two-lane road. The motion passed unanimously. VIII. INFORMATIONAL REPORTS A. H. Grench told the Board that the Annual California Parks and Recreation Legislative Conference has been scheduled for June 20-21. He suggested that the Board authorize the expenditure of $125 for the registration fee and other costs to enable a Board member to attend. He added that he planned to attend the conference. Motion: K. Duffy moved that the Board authorize the expen- diture of $125 to enable a Board member to attend the Annual California Parks and Recreation Society Legislative Conference. D. Wendin seconded the motion. The motion passed unanimously. It was agreed that H. Grench would contact Board members to see who wanted to attend. B. J. Olson told the Board that District staff and Santa Clara County Parks staff had met with Michael Painter & Associates, the planning consultants who have developed a plan for the CountyyIs Rancho San Antonio Park. He said that the final plan showed access to the Park and the District' s preserve from Cristo Rey Drive Page Six C. J. Olson told the Board that agreements to continue summer day camp programs this summer at Picchetti Ranch Area and Rancho San Antonio Preserve have been signed by the cities of Cupertino and Mountain View, respectively. D. J. Olson told the Board that a historical resources survey of the District had been completed by Maggie Beal, a San Jose State graduate student as a portion of her Masters degree thesis. He said the study is extensive and includes photographs of each of the sites studied. E. J. Olson told the Board that the California Conservation Corps had constructed fencing along Page Mill Road on Monte Bello Ridge in April. He advised the Board that the Fence had been destroyed by vandals. He said that the approximate value of the fence materials and staff time is $3, 000 for this occurrence and $7, 000 total. F . E. Shelley said he recently attended the Rediscovery of San Francisco Bay Conference held at the new headquarters of the South Bay Wildlife Refuge. He said there was some discussion of the decrease in support of environmental issues by State legislators . He said he attended a work- shop on wildlife protection and habitat. IX. CLAIMS Motion: N. Hanko moved that the Board approve the Revised Claims (C-79-12) dated May 23, 1979. B. Green seconded the motion. The motion passed unanimously. X. EXECUTIVE SESSION The Board recessed to Executive Session at 10 :45 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 11:50 P.M. Phyllis Lee Secretary Revised C-79-12 May 23, 1979 Meeting 79-15 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Description 869 18.60 Maggie Beal Library 870 74.21 West Coast Shoe Company Ranger Uniforms 871 37. 85 Shell Oil Company District Vehicle Expense 872 120. 00 Valley Title Company Preliminary Reports 873 90. 05 Peninsula Office Supply, Inc. Office Equipment 874 48. 19 Charlotte MacDonald Private Vehicle Expense 875 35. 00 California Parks & Recreation Legislative Conference Society 876 6 . 00 Pacific Telephone Co. Telephone Service 877 536 .76 Del Woods Water System-Rancho San Antonio 878 370.45 Mobil Oil Corporation District Vehicle Expense 879 1, 990. 00 Sam Skropanich Discing-Rancho San Antonio, Fremont Older & Picchetti 880 42 . 01 Herbert Grench Out of Town Meeting 881 70. 29 Carolyn Caddes Photographs 882 40. 00 City of Palo Alto Agendas & Minutes-Annual Subscription 883 323. 00 Flinn, Gray & Herterich Insurance 884 43.52 Pat Starrett Private Vehicle Expense 885 165. 71 Bay Microfilm, Inc. microfilming 886 14. 00 Diversified Transportation, Parcel Delivery Service Inc. 887 6 . 60 Pacific Telephone Company Telephone Service-Picchetti 888 60. 79 Petty Cash Office Supplies , District Vehicle Expense, Misc Acquisition Expense, Training Seminar & Meal Conferences 889 39.20 Charlotte MacDonald San Jose Camera-Film & Supplies 890 800. 00 California Advocates, Inc. Legislative Services CORRECTIONS TO MINUTES OF frl?'f"A. Minutes of May 23, 1979 E. Shelley stated the consensus of the Board that the minutes be approved as presented. l 1 - CORRECTIONS MINUTES OF l i I I