HomeMy Public PortalAbout19790523 - Minutes - Board of Directors (BOD) Meeting 79-15
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
May 23, 1979 7 :30 P.M.
I. ROLL CALL
The meeting was called to order by President Shelley at 7 : 35 P.M.
Members Present: Edward Shelley, Katherine Duffy, Richard Bishop,
Barbara Green and Dan Wendin.
Members Absent : Nonette Hanko and Harry Turner
Personnel Present: Herbert Grench, Anne Crosley, Craig Britton
Jon Olson, Cynthia DiGiovanni, Charlotte MacDonald, Stanley
Norton and Phyllis Lee.
II. APPROVAL OF MINUTES
A. Minutes of May 9, 1979
E. Shelley stated the consensus of the Board that the minutes be
approved with the following corrections:
1) Page two, paragraph six, line three, the words "balance
remaining in the" should precede "current budget. "
2) Page two, paragraph one, "Charles Wahlgren" should be
L changed to "Charles Walton. "
3) Page three, item No.2 , the word "approval" should be
'i stricken and replaced with the phrase "their support. "
4) Page two, final paragraph, line three, the amount
"1. 9 million" should be changed to "$475,000. "
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III. WRITTEN COMMUNICATIONS
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j E. Shelley told the Board that a written communication had
been hand delivered by Mr. Richard Pospisil concerning the
acquisition of the Ratto property by Santa Clara County. He said
this written communication would be considered during the discussion
of the District' s support of acquisition of the Ratto property on
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the agenda.
IV. ADOPTION OF AGENDA
E. Shelley stated Board consensus that the agenda be adopted
j as presented.
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V. ORAL COMMUNICATIONS
Charles Walton, Los Gatos, told the Board that the Santa Clara
County Planning Commission will consider proposals for timber
harvesting in the near future. He said specifically the
proposals would address the development of timber harvesting
zones. He said that the Committee for Green Foothills is plan-
ning to comment on the timber harvesting plan and would like to
have input from the District in order to formulate a position
on the issue.
R. Mark, 725 Cowper St. , Palo Alto, said that a timber harvesting
ordinance had been adopted in San Mateo County some years ago.
He said that the County did not invest sufficiently in order to
monitor the environmental damage created by harvesting in these
zones. He said he felt there is not enough logging potential in
Santa Clara County to make such a timber harvesting ordinance
cost-effective because of the associated management costs.
R. Bishop said he felt that since District staff is working on
several projects at this time, no investigation of the timber
harvesting ordinance should be undertaken which would require
a large amount of staff time. He suggested that any Board mem-
ber with an interest in the proposed plan could review the mat-
ter independently.
N. Hanko arrived at 8 :00 P.M.
VI. OLD BUSINESS WITH ACTION REQUESTED
A. District Support of Santa Clara County Acquisition of
Ratto Property.
C. Britton introduced a draft letter prepared for Board consi-
deration expressing District support of the Santa Clara County
acquisition of the Ratto property.
Mr. Richard Pospisil, 10230 Scenic Drive, Cupertino, said that
he disagreed with some portions of the letter, particularly
items No.1 and No. 3. He said he believes that he has a valid
purchase contract to buy the Ratto property, and his main con-
cern is to purchase the property for his private residence,
and he is willing to work out a compromise with the County.
Motion: D. Wendin moved that the Board direct staff to re-
revise the letter to the Santa Clara County Board of
Supervisors with the following changes:
Revising conditions on page two, keeping item No. 1
and rewording items No.2 , No. 3 and No.4 in amanner
consistent with Mr. Pospisil ' s offer as stated in his
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written communication presented this evening, and
that the letter be mailed after this revision without
further Board review. R.Bishop seconded the motion.
The motion passed unanimously.
VII. NEW BUSINESS WITH ACTION REQUESTED
A. Presentation of Personnel Consultant Study
1) Personnel Consultant' s Report
Gary Foss highlighted the recommendations included in his
report entitled "Salary Fringe Benefit and Personnel Systems
Study. "
2) General Manager' s Recommendation
H.Grench introduced report No.R-79-18 dated May 16 , 1979 re-
garding the Report of Personnel Consultant. He told the Board
that the Budget Committee concurred with the recommendations
included in the General Manager' s report with the exception of
the amount of general increase to be given. He said that on
Page five, No.V.B, the first sentence should be changed to read,
"Direct the General Manager to return to the Board as soon as
practicable with a plan to implement an initial flat $135. 00
per month. . . "
Motion: D. Wendin moved that the Board receive and accept the
Personnel Consultant' s report on Salary, Fringe
Benefits and Personnel Systems. B. Green seconded
the motion. The motion passed unanimously.
R. Mark expressed concern about the survey resulting in
District employees receiving an above mid-level salary increase.
Gary Foss said that the formula used for setting salaries is a
result of reviewing all aspects of comparable jobs and salaries
chosen. He said that the data is not perfect, and if above
median level salaries are approved, there is a possibility they
could change in a year or two. He said that one of the reason-
for the above mid-level increase is that the District is attemp-
ting to "catch-up" with changes that have occurred in the job
market prior to the study.
S. Norton said that the organizational chart discussed in report
No. R-79-18 and included in the personnel consultant' s study is
not clear as to the accountability of the Controller and the
Legal Counsel. He said the Controller and Legal Counsel are
Board appointees, as is the General Manager, and he suggested
that the chart be changed to show this relationship more clearly.
Motion: D. Wendin moved that the General Manager' s recommenda-
tion, included in report No.R-79-18 , on Page two, item
No. 1, be changed to reflect the Legal Counsel and Con-
troller relationship to the Board, with the understand-
ing that the relationship between the Board, the
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Legal Counsel, Controller and General Manager are
as stated in the note following the recommendation.
R. Bishop seconded the motion. The motion passed
unanimously.
3) Budget Committee 's Report
D. Wendin said that the recommendation contained in the General
Manager' s report on the personnel consultant study, regarding
the amount of general increase and retroactivity should be con-
sidered by the full Board with no budget committee recommenda-
tion. He said that it was the consensus of the Budget Com-
mittee that any decision made regarding these items should be
reviewed in October of this year.
Motion: D. Wendin moved that item No. 3, section D. of the
General Manager' s report No.R-79-18 , be changed so
that Option No. 1 is a 3% rather than 5% general increase.
N. Hanko seconded the motion.
Discussion: D. Wendin said he felt the general
increases should be retroactive from January 8, 1979.
However, since the salaries will be reviewed again in
October, he felt that 3% was a fair figure. H.Grench
said the reason a 5% increase is being recommended is
to aid the District in attracting and retaining a high
caliber staff. He added that salary is not the only
consideration potential employees should have but
certainly an important one. The motion passed unani-
mously.
Motion: K. Duffy moved that the Board adopt the detailed recom-
mendations contained in Report No.R-79-18 for adoption
and implementation of the various recommendations
contained in the personnel consultant's study, with the
amendments previously approved. R. Bishop seconded the
motion. The motion passed unanimously.
B. Fremont Older Ranchhouse Lease Changes
J. Olson introduced memorandum No.M-79-88 , dated May 18, 1979,
regarding Fremont Older Ranchhouse Lease Changes. He said that
the amendment would approve the installation of a septic system,
septic tank and leach fields and the location of a butane tank
on adjacent lands outside of the lease area.
Motion: N. Hanko moved that the Board approve amending the
Fremont Older Ranchhouse lease to include installation
of a septic system, septic tank and leach fields and
location of a butane tank outside the lease area. She
further moved that the Board authorize the President
of the Board to execute the amended lease document.
B. Green seconded the motion. The motion passed
unanimously.
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C. Caltrans Permit to Enter - Emergency Road Work on State
Route 84 Thornewood Property
C. Britton introduced memorandum No.M-79-87, dated May 18, 1979,
regarding Caltrans Permit to Enter - Emergency Road Work on
State Route 84 - Thornewood Property. He said that when the
Thornewood property was acquired by the District, a slide con-
dition existed on La Honda Road, near the main entrance. He
said the proposed Caltrans construction project would encroach
on about 20 sq. feet of the Thornewood property and that Caltrans
assumes all liability and agrees to exercise care during the
construction period.
Motion: D. Wendin moved that the Board authorize the General
Manager to execute and deliver the Permit to Enter and
Construct for the slide repair on La Honda Road (State
Route 84) . K. Duffy seconded the motion.
Discussion: R. Mark said that regarding Kings Mountain
Road and Caltrans' work there that what was formerly
a small scenic roadway is now a four-lane highway.
C. Britton replied that the matter being considered is
a minor repair of a slide area of an existing two-lane
road. The motion passed unanimously.
VIII. INFORMATIONAL REPORTS
A. H. Grench told the Board that the Annual California Parks
and Recreation Legislative Conference has been scheduled
for June 20-21. He suggested that the Board authorize the
expenditure of $125 for the registration fee and other costs
to enable a Board member to attend. He added that he
planned to attend the conference.
Motion: K. Duffy moved that the Board authorize the expen-
diture of $125 to enable a Board member to attend
the Annual California Parks and Recreation Society
Legislative Conference. D. Wendin seconded the
motion. The motion passed unanimously. It was
agreed that H. Grench would contact Board members
to see who wanted to attend.
B. J. Olson told the Board that District staff and Santa Clara
County Parks staff had met with Michael Painter & Associates,
the planning consultants who have developed a plan for the
CountyyIs Rancho San Antonio Park. He said that the final
plan showed access to the Park and the District' s preserve
from Cristo Rey Drive
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C. J. Olson told the Board that agreements to continue
summer day camp programs this summer at Picchetti Ranch
Area and Rancho San Antonio Preserve have been signed by
the cities of Cupertino and Mountain View, respectively.
D. J. Olson told the Board that a historical resources survey
of the District had been completed by Maggie Beal, a San
Jose State graduate student as a portion of her Masters
degree thesis. He said the study is extensive and includes
photographs of each of the sites studied.
E. J. Olson told the Board that the California Conservation
Corps had constructed fencing along Page Mill Road on
Monte Bello Ridge in April. He advised the Board that the
Fence had been destroyed by vandals. He said that the
approximate value of the fence materials and staff time is
$3, 000 for this occurrence and $7, 000 total.
F . E. Shelley said he recently attended the Rediscovery of
San Francisco Bay Conference held at the new headquarters
of the South Bay Wildlife Refuge. He said there was some
discussion of the decrease in support of environmental
issues by State legislators . He said he attended a work-
shop on wildlife protection and habitat.
IX. CLAIMS
Motion: N. Hanko moved that the Board approve the Revised
Claims (C-79-12) dated May 23, 1979. B. Green
seconded the motion. The motion passed unanimously.
X. EXECUTIVE SESSION
The Board recessed to Executive Session at 10 :45 P.M.
XI. ADJOURNMENT
The Board reconvened to adjourn at 11:50 P.M.
Phyllis Lee
Secretary
Revised
C-79-12
May 23, 1979
Meeting 79-15
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Description
869 18.60 Maggie Beal Library
870 74.21 West Coast Shoe Company Ranger Uniforms
871 37. 85 Shell Oil Company District Vehicle Expense
872 120. 00 Valley Title Company Preliminary Reports
873 90. 05 Peninsula Office Supply, Inc. Office Equipment
874 48. 19 Charlotte MacDonald Private Vehicle Expense
875 35. 00 California Parks & Recreation Legislative Conference
Society
876 6 . 00 Pacific Telephone Co. Telephone Service
877 536 .76 Del Woods Water System-Rancho San Antonio
878 370.45 Mobil Oil Corporation District Vehicle Expense
879 1, 990. 00 Sam Skropanich Discing-Rancho San Antonio,
Fremont Older & Picchetti
880 42 . 01 Herbert Grench Out of Town Meeting
881 70. 29 Carolyn Caddes Photographs
882 40. 00 City of Palo Alto Agendas & Minutes-Annual
Subscription
883 323. 00 Flinn, Gray & Herterich Insurance
884 43.52 Pat Starrett Private Vehicle Expense
885 165. 71 Bay Microfilm, Inc. microfilming
886 14. 00 Diversified Transportation, Parcel Delivery Service
Inc.
887 6 . 60 Pacific Telephone Company Telephone Service-Picchetti
888 60. 79 Petty Cash Office Supplies , District Vehicle
Expense, Misc Acquisition Expense,
Training Seminar & Meal Conferences
889 39.20 Charlotte MacDonald San Jose Camera-Film & Supplies
890 800. 00 California Advocates, Inc. Legislative Services
CORRECTIONS TO MINUTES OF frl?'f"A. Minutes of May 23, 1979
E. Shelley stated the consensus of the Board that the minutes
be approved as presented.
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CORRECTIONS MINUTES OF
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