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HomeMy Public PortalAbout05/01/84 CCMORDER CHECKS - MAY 1, 1984 u30059 2869 Municipals 5.00 2870 Hennepin Co. Agricultural Society 25.00 2871 Delta Dental of Minnesota 254.95 2872 Everything for the Office 88.96 2873 U. S. Stamped Envelope Agency 440.40 2874 Greater N. W. Office of R. E. Assessment 1,060.00 2875 Bertelson Bros., Inc. 67.69 2876 Mark Babcock & Co. 1,785.00 2877 LeFevere, Lefler, Kennedy, O'Brien & Drawz 3,382.05 2878 Crow River News 94.99 2879 Donna Roehl 13.12 2880 JoEllen Hurr 7.35 2881 Gayle Davis 126.25 2882 Eldon Eckert 165.00 2883 George Gruenwald 145.25 2884 St. Paul Stamp Works 18.05 2885 Fortin Hardware Co. 31.03 2886 AT & T Information Systems 111.04 2887 Northwestern Bell Telephone 186.11 2888 Wright -Hennepin Electric 699.06 2889 Northern States Power 1,240.44 2890 Randys Sanitation 73.50 2891 Bonestroo, Rosene, Anderlik & Assoc. 1,235.88 2892 United States Post Office 17.00 2893 Northmemorial Medical Center 17.00 2894 Medcenters Health Plan 231.10 2895 Physicans Health Plan 2,526.92 2896 Wahl & WAhl 30.75 2897 Amoco Oil Co. 53.25 2898 Loretto Towing & Repair 380.39 2899 Don Streicher Guns, Inc. 31.60 2900 Employee Benefit Adm. Co. 1,504.00 2901 Robert Anderson 82.47 2902 North Memorial Medical Center 16.00 2903 Goodyear Service Center 118.60 2904 Brookdale Ford, Inc. 954.03 2905 Hennepin Co. Sheriffs Dept. 233.87 2906 Hennepin Co. Gen. Acct. Division 1,810.7 2908 State Treas. St. Building Inspector 742. 2909 Long Lake Tire Service 24. 2910 All Steel Products Co. 5,175.20 2911 Genuine Parts Co. 53.38 2912 Village Chevrolet 1.28 2913 Warning Lites, Inc. 100.00 2914 Photo Factory 39.25 2915 Thomas Patco Co. 217.25 2916 Hamel Building Center 23.00 2917 Mn. Dept. of Economic Security 63.64 2918 Safety Kleen Corp. 46.25 2919 Art Schoening 254.00 2920 Crow River News 6.00 2921 Hamel Athletic Club 2,500.00 2922 Alpana Aluminum Products 15.00 2923 North Star Water Works 2.64 2924 Water Products Co. 14.94 2925 Dept. of Property Taxation 179.00 2926 Metropolitan Waste Control 4,030.32 2927 Pera 1,028.66 2928 Social Security -Retirement Division 403.45 2907 Metro West Inspection Services 594.60 $ 34,768.37 U0006O PAYROLL CHECKS - MAY 1, 1984 7651 Thomas Anderson 7652 Thomas Crosby 7653 Anne Heideman 7654 William Reiser 7655 Wilfred Scherer 7656 Robert Anderson 7657 Jill McRae 7658 Mark Moran 7659 Michael Rouillard 7660 Michael Sankey 7661 James Dillman 7662 Robert Dressel 7663 Francis Pumarlo 7664 Steve Scherer 7665 Karen Dahlberg 7666 JoEllen Hurr 7667 Donna Roehl 7668 Sylvia Rudolph 7o69 Jean Erickson 7670 Janice Peterson 7671 Law Enforcement Labor Services 7672 Western Life Insurance Co. 7673 Farmers State BAnk of Hamel 7674 Commissioner of Taxation 7675 Pera 7676 Social Security - Retirement Division 150.00 100.00 100.00 100.00 100.00 842.46 528.99 733.56 896.90 1,027.37 863.69 764.57 538.74 144.00 270.63 512.27 706.21 367.44 72.50 41.25 64.00 79.81 1,535.30 871.00 704.99 386.15 $ 12,501.83 The Council of the City of Medina met in regular session on Tuesday, May 1, 1984 () O O ® 1 at 7:30 P.M. Present: Mayor, Th®maa Anderson; Councilmeibers, William Reiser, Thomas Crosby, Wilfred Scherer, Anne Heideman at 10:00 P.M.; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney, Richard Schieffer; Engineer, Glen Cook 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Hamel Sewer Interceptor Dockside variance application Community Development Block Grant Year X application resolution 2. MINUTES OF APRIL 17, 1984 Moved by Crosby, seconded by Reiser to approve minutes of April 17, 1984, as presented. Motion declared carried 3. HAMEL SEWER INTERCEPTOR Loren Magsam and Paul Dietz, representatives of the Metro Waste Control Commission explained that a 10" force main would be constructed from the Hamel treatment ponds to Plymouth where it would then be changed to a 12" gravity flow pipe. These pipes will increase the sewer capacity by two and one half times. Mr. Dietz stated that if the Elm Creek Interceptor were constructed between 1990 and 2000, as planned, additional capacity would be available. Mr. Magsam asked that the City Council approve alignment of the sewer line as shown on plans. Moved by Crosby, seconded by Reiser to adopt Resolution 84-11, approval of Hamel Sewer inter- ceptor alignment according to plans and specifications dated April, 1984. Motion declared carried 4. POLICE DEPARTMENT Telephone Equipment Michael Sankey explained the need for additional telephone lines which he preferred to have for privacy for the Police Department. Discussion of the need to have one line available for the Administration office as there are more people using the phones in Administration than in the Police Department. Moved by Crosby, seconded by Scherer to authorize the installation of two lines, one in and one out with the mechanics to be worked out with the telephone company and staff. Motion declared carried Jerome Duffert, Jail Bill Michael Sankey reported that a jail bill for $999 for a Jerome Duffert is not being paid be- cause Mr. Duffert was stopped in Medina by a Hennepin County Deputy after a violation in Plymouth. He stated that Plymouth does not want to pay the bill because they do not want Hennepin County patrolling in their city and Medina is involved because the deputy indicated on his report that the arrest occurred in Medina. Thomas Anderson stated that he would talk with Commissioner Robb about the incident. 5. PUBLIC WORKS DEPARTMENT Road Repair and Upgrading Council discussed the report regarding costs to upgrade various roads in the city. Wilfred Scherer stated that one road should be upgraded and others repaired, and each year a different road should be upgraded. Donna Roehl was asked to determine the amount of surplus funds that were available for major improvements. Northwestern Bell Telephone Co. Moved by Reiser, seconded by Scherer to adopt Resolution 84-12, allowing Northwestern Bell Telephone Co. to bury cable on Evergreen Rd. and Pinto Dr. Motion declared carried Minnegasco Moved by Scherer, seconded by Crosby to adopt Resolution 84-13 allowing Minnegasco to install gas lines on Evergreen Rd. from Co. Rd. 116. Motion declared carried UJOOtii2 6. HUNTER DR. SOUTH, UPGRADING, PUBLIC HEARING, 8:04 P.M. Glen Cook explained plans for upgrading Hunter Dr. south of Co. Rd. 24 to the city limits. He stated that the road would be a 9 ton road with a 24 ft. wide bituminous surface and 3 ft. shoulders with the contract amount to be approximately $103,300 which would be assessed against benefiting property owners and $99,500 to be the cities share of the cost. He explained that 75 lots are included in the proposed area to be assessed; that is, any property which uses Hunter Dr. as an access, plus the lots in Northridge Farms and the Hunter Trail Partnership developments, for an estimated assessment of $1945 per lot. Mrs. Francis Knoblaugh, 1475 Hunter Dr. asked who would be responsible if the road did not hold up. Thomas Anderson stated that the city maintains roads if they do not hold up. Mr. Knoblaugh asked if the cost would be affected if testing determines that there is bad material. Mr. Cook stated that it would ermination before the project Mrs. Knoblaugh asked if drain Mr. Cook stated that they are surface. Mrs. Knoblaugh asked what length of Richard Schieffer explained that 10 the life of a street. Mrs. Knoblaugh asked if others have Mr. Anderson explained that this is payment and Council is trying to determine Thomas Crosby stated that the city is trying cause additional expense but testing would make that det- was started. tile had been considered, due to the swamp in the area. considering installation of a tile line 3 feet below road time the assessment would be levied. years is a typical road assessment as it is probably been assessed for streets. the first road being considered for this type of a policy for future projects. to upgrade a relatively good road. Thomas Erickson, Hunter Trail Partnership, asked how the additional costs had been determined, as earlier the cost had been estimated at 95,000. Mr. Cook stated that additional investigations of the road conditions had been made. Don Erickson, Hunter Trail Partnership, asked for an explanation of the amount of lots that would be assessed. Mr. Cook stated that Mr. Erickson's property was being considered for 12 lots. Mr. Erickson asked what would happen if his property were not subdivided. Mr. Cook stated that would increase all other assessments or the assessments could be spread in some other manner. Charles Leck, 1242 Hunter Dr., stated that the original estimate was $95,000, now it is higher still and if testing concluded more work would the assessment be much higher than the $1945 estimate. Richard Schiefffer stated that it would be higher or the Council could abandon the project. He explained that the bids could be let and Council would then know what the cost of the project would be and another hearing could be held for assessment purposes before the bid was awarded. Mr. Anderson asked who decided what additional work should be done and when. Mr. Cook stated that the City Council would make those decisions. Mr. Schieffer suggested that the assessments should be allocated before work commenced. Thomas Anderson stated that any additional costs would then be the responsibility of the city. Ken Weir, 1262 Hunter Dr., presented a petition from one half of the homeowners in the area who oppose blacktopping the street. He stated that a blacktopped street would attract more traffic and traffic would be faster. Mr. Crosby stated that the Council had already stated that garbage trucks could not use Hunter Dr. as a route to the landfill. Moved by Reiser, seconded by Scherer to accept petition opposing blacktopping of Hunter.Dr. Motion declared carried Ted Smith, 2752 Hamel Rd., asked what it would cost to repair the road rather thaD 0 0 06 paving. Mr. Anderson stated that the Council was asked to look at the possibility of paving as a result of the Northridge Farms subdivision project. Wilfred Scherer stated that there are 300 cars per day using Hunter Dr. which is more traffic than a graveled road can sustain. Franklin Groves Jr., 1382 Hunter Dr., stated that road maintenance done to the road has not helped and he could not see why others would object to a major project. Mr. Leck stated that he opposed paving as it would increase traffic between Co. Rd. 6 and Co. Rd. 24 and police could not adequately patrol for speeders, plus the fact that children live along the road and could be hit by cars travelling at high speed. Mr. Anderson stated that the city,basically, has a full time police department but cannot guarantee one officer on Hunter Dr. at all times. Truxton Morrison, 1525 Hunter Dr., explained that someone driving at more than 40mph over the hill near the entrance to his property would hit someone coming out of his driveway. Geln Cook explained that the top of the hill could be lowered about one foot. Mr. Morrison stated that Mr. Groves should pay an additional amount as he would benefit as a developer. Jim Johnston, representing the Groves Corp., stated that they were in favor of the project and that one half of the lots to be assessed were owned by Mr. Groves but that they would oppose unequal assessments. They also believed that speed limits should be enforced and heavy trucks should not be allowed to use the road. Don Erickson asked how the Council could assess the improvement as the road is a cut -across road from Co. Rd. 6 to Co. Rd. 24. Mr. Anderson stated that the same argument could be given for most roads. Thomas Crosby stated that a bond issue for major improvements was defeated some years ago )ecause those living on blacktopped roads voted against it. Mr. Anderson explained that there had been an area assessment for a 9 ton road in the Hamel area. Mr. Crosby stated that the Council has requested a north/south road be constructed by Henn- epin County, through Medina, but he had opposed it south of Co. Rd. 24 because it would affect the rural nature of the city even though it would be a major road and could be used for emer- gency purposes. Thomas Erickson asked if HUnter Dr. could be put on the list as a State -Aid road. Glen Cook explained that until Medina had 5000 population only county funds are received. Charles Crosby, 1252 Hunter Dr., stated that paving would not be considered were it not for the Groves and Erickson developments and the city should keep doing what it has been doing, that is, maintaining them as graveled roads. Thomas Crosby stated that Hunter Dr. had been slated for a major upgrading as it is the largest area without a north/south road and Hunter is one of the better roads in the city. Mr. Anderson stated that the city has less maintenance on paved roads. Moved by Reiser, seconded by Scherer to close the Public Hearing. Ith Motion declared carried ublic Hearing closed at 8:40 P.M. omas Crosby stated that he would like to keep hearing open for written comments. oved by Scherer, seconded by Reiser to adopt Resolution 84-14, ordering plans and specifi- cations for Hunter Dr. upgrading. Motion declared carried 000064 7. COMMUNITY DEVELOPMENT BLOCK GRANT, PUBLIC HEARING, 8:45 P.M. Donna Roehl explained that the purpose of the public hearing was to take input on reprogramming Year VIII Community Development Funds to either Year IX or Year X projects. She presented a list of funds that needed to be allocated before June lst. Moved by Crosby, seconded by Reiser to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:50 P.M. Moved by Reiser, seconded by Scherer to adopt Resolution 84-15, reallocation of Year VIII funds as follows: $ 6045 to Year IX, Private Property Rehabilitation, Year IX; $8216 to Hamel Sewer Line Repair, Year X. Motion declared carried Moved by Reiser, seconded by Crosby to adope Resolution 84-16, participation in Year X activities under the Community Development Block Grant Program. Motion declared carried 8. PLANNING AND ZONING DEPARTMENT Tom Darnell, Variance JoEllen Hurr explained that Mr. Darnell has proposed to construct a 30' by 28' garage on the site of his existing garage at 705 Hamel Rd. and that he will need a 10' front yard variance because the property slopes very quickly to the rear of the lot. She reported that the Planning Commission had recommended granting the variance. Moved by Crosby, seconded by Scherer to authorize preparation of a resolution granting a 10' variance to Tom Darnell to construct a garage at 705 Hamel Rd., reason for the variance is the steep slope of the property to the rear. Motion declared carried Ellsworth Roy, Subdivision JoEllen Hurr explained that Mr. Roy has made application to subdivide 40 acres into three parcels on the corner of Chippewa Rd. and Mohawk Dr. She stated that each lot meets the septic requirements; that the right-of-way should be gotten for both Chippewa and Mohawk and that a park dedication fee would not be required because each lot is over 10 acres in size. She also stated that driveways should be at least 200 ft. from the intersection of the two roads. Moved by Crosby, seconded by Resier to authorize preparation of a resolution approving the Ellsworth Roy subdivision based on Planning Commission recommendations, with no driveway to be within 200 ft. of Chippewa RD or Mohawk Dr. and to secure 30 ft. right- of-ways on both roads. Motion declared carried Larry Groth, Conditional Use Permit and Variance JoEllen Hurr explained that Mr. Groth has proposed to construct a storage garage/office space building on Lot 3, Block 2, Medina Industrial Addition using the setback require- ments originally approved for the industrial area. She stated that the landscape plan had been presented and she presented a sketch of the building. Moved by Crosby, seconded by Scherer to authorize preparation of a resolution approving the Conditional Use Permit and variance for Larry Groth to construct an office/storage garage at 775 Tower Dr. with a 20 ft. front yard setback variance, a 7 ft. east side yard, a 15 ft. west side yard and a 6 ft. rear yard setback variance. Motion declared carried MCl/Cellcom, Cellular, Conditional Use Permit JoEllen Hurr asked Bill Roberge of MCI to present information to the City Council regarding their application to place a communication tower on the Ralph Schlosser property on Hwy. 55. Mr. Roberge explained the company and their plans to construct a 250 ft. for a telephone type communication system. Mrs. Hurr stated that the applicant has agreed to pay a fee in lieu of taxes on an annual basis which could be determined by the cities assessor. Thomas Crosby stated that he would want a time limit on the approval and perhaps other conditions similar to those included in the WCCO agreement. Mrs. Hurr stated that the WCCO agreement was a modification of an existing permit, in a residential zone where this is a proposal for a commercial district. 000065 Mr. Roberge stated that they had changed the location of the tower so that if it should fall straight it would fall entirely on Mr. Schlosser's property. Mr. Crosby asked how the city would protect itself if the fee owner wished to develop the remainder of his property and MCI was only leasing a 100 ft. x 100 ft. piece of property for 20 years. Richard Schieffer stated that something would need to be resolved. Mr. Roberge stated that they knew that they would have to purchase the propert7 amount of property, according to the ordinance. Mr. Crosby stated that approval should not recognize this as a separate lot. Mr. Schieffer asked if the companies equipment would at some time replace mobile radios. Clarice Seidel of MCI stated that three independent companies are working together and that they hope to replace mobile radios at some time. Moved by Crosby, seconded by Reiser to table action on the MCI proposal until later in the meetimpo as to give Mr. Crosby sufficient time to review conditions of the WCCO permit. Motion deared carried Woodlake Landfill JoEllen Hurr reported that Browning -Ferris had not signed the Woodlake landfill expansion agreements as they do not want some of the phrases beginning with,"WHEREAS the city as they do not wish to incriminate themselves by agreeing to such statements. She recommended that excavation in the expansion area be stopped immediately as mapping should be done to indicate fissures and crevices and cannot be done until the agreement has been signed. She also recommended that any changes that BFI would like should be presented within a week for reviewal by the May 15th meeting and if nothing is done by that date Council should issue a stop work order for the entire operation. Richard Schieffer stated that BFI Attorney, Dick Nowlin had told him that he had waited until all of the documents had been prepared before sending them to Houston headquarters and they now find it difficult to sign the agreements because of the statements. Moved by Reiser, seconded by Scherer to proceed according to recommendations of JoEllen Hurr; that is to stop excavation in the expansion area immediately and proceed to review any changes BFI may suggest and to place the item on the May 15, 1984 agenda for further action. Motion declared carried Roskop Variance/Subdivision Moved by Resier, seconded by Scherer to adopt the Sewage Disposal Ordinance of the city for Motion declared carried Moved by Scherer, seconded by Reiser to adopt of the Bernard Roskop property on Hwy. 55 and Motion declared carried Resolution 84-17, approving a variance from Bernard Roskop. Resolution 84-18, approving the subdivision Rolling Hills Rd. Larry Herrboldt Subdivision Moved by Scherer, seconded by Reiser to adopt Resolution 84-19, approving the Larry Herr- boldt subdivision on Hwy. 12. Motion declared carried Dockside, Variance John Spaeth stated that he was only trying to do something that others on Lake Independence have been allowed to do and it is foolish to believe that once something is approved it can never be changed. He stated that he did not believe that the city had ever had anyone else redo an entire project after the rules had changed. He asked Council to reconsider his re- quest. William Reiser asked if agreements would need to be considered all over, again. Richard Schieffer stated that he had not taken the time to investigate whether that needed to be done, as originally the project had been considered under the old ordinance. He stated that some people were opposed to the project and the attorneys job is to see that the city does not become caught in the middle of a disagreement. Mr. Spaeth explained that he needed a permit on the two story unit but that on the units that he will construct he will include decks as part of the unit. Mr. Schieffer stated that 10 variances were granted would be done according to what was approved and to each time building was to take place. Mr. Spaeth stated that one of the conditions of the plan before the permit was issued. Thomas Crosby stated that he still favored what had been done previously and his concerns were decks violating setbacks from the lake anddecks would add density as they are con- sidered living space and density was a concern at time of original approval. Mr. Spaeth asked if he could place decks on the buildings that meet the lake setback re- quirements. Mr. Crosby stated that the Council had approved a project and this not part of that approval. Harold Pederson stated that he had looked at the buildings and agreed that decks would add a finished look to the buildings. Joe Raskob stated that nearby lots have items stored on them and look very unsightly where John Spaeth is asking for something that adds and does not detract. Moved by Crosby, seconded by Reiser to adopt Resolution 84-20, denying variances to con- struct decks at Dockside. Motion declared carried to Mr. Spaeth so that building avoid having to return to Council 000066 permit was reviewal of each buildings 9. MEDINA BUSINESSMEN'S ASSOCIATION John Spaeth, representing the Medina Businessmen's Association, stated that a number of businessmen attending the Council meeting have had problems getting projects approved through the city. He explained that Wilfred Scherer, Anne Heideman, Tom Anderson and Anne Theis of the Planning Commission had attended a Businessmen's Association meeting at which a number of people voiced concerns regarding the city. The group had been told to put their concerns regarding ordinances together as the city was recodifying ordinances and would consider suggestions. They also had suggestions for improving relations with city hall staff and Council. Thomas Anderson stated that he wanted staff and Planning Commission to respond to min- utes of the association as the Council would not have time at this meeting to respond to all of the comments. He stated that ordinances are not being amended at this time but are being put into a form more easily understood. Thomas Crosby stated that he welcomed input from all groups and suggested that individuals should attend meetings, particularly budget meetings if they are concerned about expenses. Anne Heideman arrived at 10:00 P.M. Thomas Anderson stated that the city could use help from the businessmen to get the sewer line repair project approved. John Spaeth stated that some people do not want to come to city hall to discuss matters and he would like to meet with Council to work through some of the concerns. Thomas Anderson asked that William Reiser work to answer the questions regarding the Police Department; Wilfred Scherer the Public Works items and Anne Heideman the administrative questions and to bring back to the May 15th meeting. 10. PETE HILYAR CONTRACT Discussion of the prepared contract and the question of insurance coverage. Moved by Heideman, seconded by Scherer to enter into contract with Pete Hilyar to maintain Hunter Farms Park under the direction of the Public Works Department for 6 hours per week at $5.00 per week, with details regarding insurance to be worked out later. Motion declared carried 11. MCl/CELLCOM, CELLULAR Moved by Crosby, seconded by Reiser to remove the MCI item from the table. Motion declared carried Thomas Crosby stated that a clause in the permit resolution should include a height limit to 250 ft., a time limitation should be included and approval should not be deemed to allow modification or addition of equipment. Richard Schieffer stated that the Duluth situation regarding a fee in lieu of taxes was due to a connection regarding rights under the first amendment. 000067 Moved by Crosby, seconded by Heideman to authorize preparation of a resolution approving construction of a 250 ft. MCl/Cellcom Communication tower on the Ralph Schlosser property on Hwy. 55 embodying concepts discussed as included in the WCCO permit. Motion declared carried Clarice Seidel stated that MCI is a public utility under the Public Service Commission. 12. HERITAGE PRESERVATION ORDINANCE SUMMARY Moved by Crosby, seconded by Reiser to approve summary of Ordinance No. 210, Heritage Preservation. Motion declared carried 13. MEDINA MORNINGSIDE SEWER/NODLAND AND ASSOCIATES Thomas Crosby stated that the engineers report indicates that there was one day of rain between July 14, 1983 and August5, 1983, on July 26th. Moved by Crosby, seconded by Scherer to return $500 to Nodland and Associates, liquidated damages, for the one day of rain on JUly 26, 1983. Motion declared carried 14. ON SALE/OFF SALE NON -INTOXICATING MALT LIQUOR LICENSE FEES Moved by Scherer, seconded by Heideman to set license fees for Non Intoxicating liquor license fees at present rates; $100 for On -Sale and $20 for Off -Sale fees. Motion declared carried 15. LEAGUE OF MINNESOTA CITIES CONVENTION Moved by Scherer, seconded by Heideman to authorize the Mayor and Clerk to attend the League of Cities -Convention in Duluth, June 14-15 at a fee of $45. each. Motion declared carried 16. BILLS Moved by Scherer, seconded by Reiser to pay the bills; Order Checks # 2869-2907 in the amount of $34,768.37 and Payroll Checks # 7651-7676 in the amount of $12,501.83. Motion declared carried 17. MINUTES OF APRIL 17, 1984 Anne Heideman stated that the motion for the Terry Johnson item on Page 54 should read "receipt of a 30 ft. right-of-way along Hamel Rd. and Arrowhead Dr." Moved by Heideman, seconded by Scherer to amend minutes of April 17, 1984 as suggested above. Motion declared carried Moved by Scherer, seconded by Crosby to adjourn. Motion declared carried Meeting adjourned at 10:45 P.M. Clerk -Treasurer May 1, 1984