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HomeMy Public PortalAboutTBP 1997-06-04 . . . . TOWN OF FRASER <<Icebox of the Nation" P.O. Box 120/153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726-5518 TOWN BOARD AGENDA REGULAR MEETING JUNE 4, 1997, 7:30 p.m. 1. 2. Appro al of 5/7/97 and 5/21/97 minutes 3. 4. Chamb r of Commerce update, Catherine Ross (10 minutes) 5. Variance request from the Fraser Valley Baptist Church relative to the Fraser Sign Code and night lighting. (20 minutes) ~ Motion to approve a contract bid from ~1 ~" \lJ..~ in the amount onZlto, 400 for improvements to the Fraser water system. (5 minutes) 6. Discus ion Items ) Proposed revisions to the Uniform Building Code, Uniform Mechanical Code, and Abatement of Dangerous Buildings Code, Marv Fisher (30 minutes) Subdivision Regulations, parts 3 & 7, first discussion (30 minutes) Maryvale discussion (30 minutes) 7. Regional Planning Commission discussion (10 minutes) A 1998 paving program? (10 minutes) Jerry Groswold retirement party (5 minutes) Maryvale P A 28 purchase update (5 minutes) Other (5 minutes) 8. ember's Choice (no limit) Upcoming Meetings June 18th: Town oard Regular Meeting June 25th: Phinnin Commission Regular Meeting (this may be moved due to the CML Conference) .. .. . . . . ... - ~ TOWN OF FRASER "Icebox of the Nation" P.O. Box 120/153 Fraser Avenue Fraser, Colorado 80442 (970) 726-5491 FAX Line: (970) 726-5518 Manager's Briefing, June 2, 1997 Catherine, Becky, and I went to Denver on Friday for a CML function -- my apologies for not getting the agenda to you last week. On Wednesday night, we'll pick-up some of the discussion that we had at the last meeting and introduce a couple of new things. In order. . . Action Items The Divide Condos Homeowners' Association was contacted relative to the Baptist's sign request and steeple lighting. Hopefully, they will have someone present to discuss these issues. The bids for the water system improvement project came back (are you sitting?) over the engineer's project estimate, which was $210,000. Fortunately, and having learned from history, I budgeted $280,000. Unfortunately, the low bid was $306,000. The engineer apologized (!) and indicated that the high bid was due to the control system that we were attempting to construct. The control syStem had been designed to be run by a computer at Town Hall that would communicate with the treatment facility and each of the wells via radio. We went back to the low bidder (see bid sheets), BT Construction, and asked them to revise their bid with the control system modified. The "new" control system will be similar to that which we already have, and the engineer estimates that this will decrease the project cost by approximately $50,000. A motion to accept the bid is listed on the agenda, with the amount left blank. Hopefully, we'll have new numbers to put in the motion by Wednesday! Discussion Items Marv Fischer, Grand County and Fraser's Chief Building Official, will be present to discuss adopting the 1997 Unifonn Building, Mechanical, and Abatement of Dangerous Building Codes, as amended. We currently use the 1991 edition of each Code. The amendments to the Codes are technical and lengthy: for this reason, t did not include a copy of the proposed amendments in the packet. If you would like a copy, please let me know. At the last meeting you scheduled a public hearing on June 18th to formally consider the new Codes, as amended. On June 18th, we will consider an Ordinance relating to the same. We will also continue our discussion about the subdivision regulation amendments and Maryvale's latest PDD effort. On Maryvale's PDD: when I was hired, the Board directed me to work with the Maryvale developers to reduce the existing PDD's density. Over the past two years, this has been my number one priority and I believe that great progress has been made. Although it may not be exactly what the community wants, I strongly encourage the Board to adopt the revised POD as soon as possible. More about this on Wednesday. . . ýÿ . , . - ...- . Staff Choice Enclosed is a memo about a regional planning commission. I'd.like to briefly discuss this at our meeting. Planning for the 1998 budget is underway and one key component that I'd like to talk about is a paving and/or chip & seal program. As I see it, we have at least three options: 1. Refinance, and possibly increase, our existing GO bond debt to get a good jump on paving throughout Town. Under this scenario, there would be no new taxes and paving would begin in an established 5 year plan. A vote to increase our debt would need to occur next April. 2. Refinance and increase our existing GO bond with a new 5 mill tax that is dedicated to street construction. The tax would sunset after a certain number of years. Under this scenario, the entire Town could be paved in over a two year period. ,/ Simply dedicate an annual amount in the budget that would go towards paving. Under this plan, the entire Town could be paved in about 8 years. I'd like early direction from the Board to see if you'd like more information on all the above, or if you're more interested in one ofthe above, or if you like another option, or if you don't want me spending time on this right now. One key component to any successful paving program is ongoing O&M costs, so we'll have to consider these in our analysis. Jerry Groswold is having a retirement party in Denver in July. The soiree is a fund-raiser for NSCD and we have the opportunity to purchase a table for 10, for only $2850! Obviously, we can't buy a table. But I would like to know if you're interested in teaming with a group of Grand County representatives in an effort to fund a table. I suggest that we buy two seats, $570, if we can work with a group that buys a table. The purchase of P A 28 is coming along -- Rod McGowan is working on the finallease/purchase agreement. I hope to have a contract to you on June 18th. See you Wednesday! ýÿ . . . TOWN BOARD MAY 7,1997 The regular meeting of the Town Board was called to order at 7:30 p.m. Board present were Mayor Johnston, Havens, Wirsing, McIntyre, Swatzell, Sanders and Klancke. Also present were Reid, Winter and Skelton. Havens moved to approve the Minutes of the 4116 meeting with the correction to the motion regarding Smartshuttle, motion to read 1 st parking offense $0 second offense $10 and 3rd offense $25, 2nd Klancke, carried. OPEN FORUM Bitt and Sue Hoover discussed concerns they have with regards to the Maryvale Development as they will become an enclave property when the Water Board properties . become annexed. Roads, utilities and being in the possible Metro District are the main concerns. Board does not have any answers at this time for the Hoovers. Nancy Anders, Grand County Assessor addressed the audience regarding the new property tax assessments. SHARKEY'S EATERY INC. LIQUOR LICENSE HEARING The Clerk presented Sharkey's Eatery liquor license application. The premises has been posted with the hearing notice as well as the required notice in the newspaper. Zoning is appropriate for the license requirements. Havens made a motion setting the neighborhood for consideration of this license from the bottom ofBerthoud Pass to the top of Red Dirt Hill, 2nd Swatzell, carried. Greg and Tina Blair owners of the establishment commented to the need of a liquor license and presented a petition in favor of granting this license with approx. 310 signatures. Winter reported that no comments for or against have been filed in the Clerk's office. No comments from the audience. Havens moved to close the public hearing, 2nd Swatzell, carried. Havens moved to grant the H & R liquor license to Sharkey's Eatery Inc., 2nd Swatzell, carried. . . CHAMBER UPDATE Catherine Ross and Paula Sheridan discussed an opportunity for advertisement presence at DIA. The cost of the diorama and bonus package proposal is $76,000 per year. The Ski area will pay half ofthis expense ifthe community will pick up the other half. Ross has some of the money committed from Chamber members and is asking the Town's support. Havens made a motion to expend $2000 toward the project if the project gets funded, 2nd Wirsing, carried. Catherine Ross discussed a proposal to staff the Fraser Visitor Center by the Chamber if the Town would like her to pursue this. Reid also discussed changes he would like to make with staff and responsibilities if the Town keeps staffing the center.. Board would like further information before pursuing these changes. DISCUSSION ITEMS Reid and Jim Tucker gave an update on the water meter installation project. Reid also updated the Board on the capital improvements. The project is being advertised for bid. Reid also reviewed a letter going out to property owners regarding the new meters, pressure reducing valves, and importantly the fact that over the next few months the water pressure will be reduced to the building's getting the new PR V's until the system upgrades have been accomplished. Skelton reviewed the proposed changes to subdivision regulations part 1 and 2. STAFF CHOICE Reid discussed that Wolford Mt. Reservoir water is available. Board directed Reid to purchase additional water for the Town. Town Attorney McGowan will donate the legal work to create the 501 C 3 organization the Town needs to set up for the Walk through History Park. Reid discussed the Cleanup days set for May 16 and 17th. Reid has met with interested parties to discuss possible uses of the old Safeway building when the new Safeway site is built. Reid reviewed that the Board may need to pass a Resolution rather than the authority letter giving Reid Stock transferlsale rights. Board approved this if needed. Reid and Tucker will be interviewing for gardener and equipment operator positions in the near future. . . BOARD CHOICE Havens asked to be replaced on the Planning Commiss on. Mayor Johnston appointed Cheri Sanders to the Planning Commission. No further business; meeting adjourned at 10:45 p.m. . . TOWN BOARD MA Y 21,1997 6:00 P.M WORKSHOP DISCUSSION WITH CHAMBER DISCUSSION WITH MARYV ALE ON NEW PROPOSED PDD 8:00 P.M. REGULAR TOWN BOARD MEETING Mayor Johnston called the regular meeting to order at :00 p.m. Board present were Havens, Wirsing, Klancke, McIntrye and Swatzell. Al 0 present were Reid and Winter. Minutes of the previous meeting were tabled. Discussion Items Skelton has prepared more proposed amendment to the Subdivision regulation. Board tabled this discussion as Skelton was unable to attend t is meeting. Reid discussed the Floodplain mapping project and gav staff recommendation to this project. Wirsing made a motion to follow staff recom endation and request FEMA to do the Floodplain mapping for the Town and to request a change of status from Emergency to whatever classification wilt result in the em oval of the cap, 2nd Havens, carried. Reid advised that the mapping could take 5 ye rs. Staff Choice A representative of the Baptist Church requested a vari nce from the sign code to install a lighted 2.5' X 3' sign for the new church. The regnla]nS do not state how large a sign can be for a Church in the Residential district. The Ch rch is also requesting to light the Steeple. Board would like input on the lighting of the ign and steeple from the Divide Condo. owners prior to making a decision. Tabled unt'l June 4th meeting. Reid reviewed proposed planning for the annoal retreat ~fthe Town Board. Board will get their schedules to him so that a time can be set for t e retreat. The bridge project for the Fraser River Trail was priced at $9800 plus I Beams from Jim Colman. Board approved this work. Water project bids will be opened June 22nd. Havens made a motion to set June 18th 1997 at 8:00 p. . for a hearing date to consider adoption of the ] 997 Building Code and related docum nts, 2nd Wirsing, carried. No further business meeting adjourned at 9:35 p.m. ýÿ . . . - . - - - ..... J \. .a. _ - - ....:. I . ." M -. McLaughlin Water Engineers, Ltd. . - -.a . . . ! == - ~ . - _,.Q.~A= k ~ y M ~_ '~,,1l$,_ ~~ __~Aj,F",'<"J:'f'?!~~1~p:,q(!7_~\!C'!.:'-,J'f~ ',j__?~'(\f1J'i~< ';0;!";'",.J~'~',;4;;~'~:,J'f~}c'c"'~%l'~~::rrnr,y,,,,~.~,(.,,,.: ~r""<'1""r<<r"fF~";"i"~'i""'","ih,..~~> -'.-1.." ,-;n;- --~~ "^Gr~-*5..""';fr"'fr:~-\",-'""<;r, ,,~-,."i:~:~jf",?,I~_':P.>-."":'~r"~'f;"(''tlur=~-'4,~*,'''. MEMORANDUM TO: Chuck Reid, Town of Fraser, Manager FROM: Robert Anderson, MWE jlJ pJ- RE: Town of Fraser Pump StationlTreatment Facility Bid Results DATE: May 28, 1997 A total of five general contractors submitted bids for the Pump Station/Treatment Facility. The results are as follows and a bid tab is attached: Bid 1, BT Construction $306,700 2. Precision $364,850 3. Harrison Western $384,441 4. Shank: Construction $399,300 5. Stanek Construction $420,000 As you can see from the results, the bids were higher than expected. However, it would seem that we did get a good competitive low bid at $306,700 which is about $60,000 lower than the next lowest bidder. We thought the total bid would be in the $200,000 to $220,000 range. I called BT Construction to get an idea which part of the project was contributing the most to the high cost. BT Construction said the electrical and control work was $120,000:1: or 35% of the project cost. This is extremely high and therefore I called the electrical and control sub (Consolidated Engineering) to get a breakdown of the costs involved. Subsequently, after receiving a breakdown from Consolidated, BT Construction faxed over a rough breakdown of the control and electrical.costs. In gp.neral Consolidated Electric is indicating that about $50,000 to $60,000 of the bid was control related. Originally, I indicated to you that a more advanced SCADAlRADIO control system for this project would only increase the overall control cost by $10,000:1:. The control system was obviously much higher than anticipated. Consolidated Electric is willing to work with us on potential control changes to reduce costs. We are working on a revised control description, which will incorporate part of the existing controls and a new more simple scheme for achieving the necessary pump control options. We will be getting the revised control description to BT Construction by Thursday, May 29th and they will get a revised bid back to us by Tuesday, June 3rd, before the Board meeting. I will call you after I get a better handle on the exact savings, but in utilizing a more simple control system, I hope we can lower the overall costs to $250,000:1:. RJA:eldIP:9S.022.003/RJA-t ~, ~ n.~~' "",, .~ ,I . McLAUGHLIN WATER ENGINEERS, LTD. BID SUMMARY BID OPENING 2420 ALCOTT STREET . DENVER, COLORADO 80211 PROJECT: Pump StationlTreatment Facility DATE: May 22, 1997 JOB # 95-022.003 OWNER: Town of Fraser TIME: 2:00 PM ITEM DESCRIPTION QUANTITY ENGINEERS ESTIMATE BT CONSTRUCTION PRECISION HARRISON WESTERN UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL ~ Pump StationlTreatment Facility LS $210,000'.00 $306,700.00 $364,850.40 $384,441.00 - 0 TOTAL $210,000.00 $306,700.00 $364,650.40 $384,441.00 Addendum Acknowledged (1) YES YES YES Bid Bond YES -YES YES Comments P:9!Ml22.003 .- J] ýÿ , . McLAUGHLIN WATER ENGINEERS, LTD. BID SUMMARY BID OPENING 2420 ALCOTT STREET DENVER, COLORADO 80211 PROJECT: Pump StationITreatment Facility DATE:May 22,1997 JOB # 95-022.003 OVVNER:TownofFraser TIME: 2:00 PM ITEM DESCRIPTION QUANTITY ENGINEERS ESTIMATE SHANK CONSTRUCTORS STANEK CONSTRUCTORS UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL e Pump StationITreatment Facility LS $210,000.00 $399,300.00 $420,000.00 0 TOTAL $210,000.00 $399,300.00 $420,000.00 Addendum Acknowledged (1) YES YES Bid Bond YES YES Comments P:95-022.003 , ýÿ . . . . MEMORANDUM To: The Fraser Valley Forum Mayor Jeff Johnston and Members of the Fraser Board of Trustees Chairman Sue Buchheister and Members of the Fraser Planning Commission Mayor Nick Teverbaugh and Members of the Winter Park Council Chairman J~on and Members ofthe Winter Park Planning Commission From: Chuck Reid Date: May 23, t 99 Subject: A proposal to consider for a Regional Planning Commission serving the towns of Winter Park and Fraser Regional Planning Commissions (RPC) are allowed pursuant to C.R.S. 31-23-227. The statute is permissive in the "hows" and "whys" of an RPC -- leaving the actual structure and format to our discretion via intergovernmental agreement. However, the statutory functions of the planning commission are clearly spelled-out. They include the creation and development of a master plan, zoning plan, and subdivision regulations. Creating an RPC that serves both Fraser an Winter Park will be challenging. However, the issues facing the two towns are similar and ould be better addressed by formalized planning cooperation and review. This proposal has een drafted in order to move the discussion about an RPC from the theoretical to the pragmatic, nd to use as a springboard for additional discussion that will, hopefully, lead to the creation of single planning commission serving the two towns. To begin with, a few questions: . What are the two town's plannin commission's current responsibilities? . How are the planning commissi ns structured? . How do the two towns' master pans compliment each other? . How do the two towns' master pans differ? . How does the current system ad ress common concerns, issues, and problems? A few more questions: . What are the two towns' commo concerns, issues, and problems? . How can an RPC serving the tw towns address some of the issues raised above better than the current system? . What would be the objective(s) fthe RPC? . What would be the possibilities reated by an RPC? . How would we deal with situati ns in which the two towns wanted different outcomes from the RPC? ýÿ <II .. . . Page Two Regional Planning Commission proposal A Proposed Structure So far, this discussion has focused on the regional planning commission serving the entire Upper Fraser River Valley, or the Fraser Valley Metro Recreation District Boundaries. Lets start small, and just focus on the two towns. One possible structure would have seven members: three members appointed to the RPC by each town, and one member appointed by Grand County. Because of the potential for disagreement between the two towns, we may want the County appointee to be a County resident with no direct business ties to either town, and thus, theoretically "disinterested." It has been discussed that "local" control is of key concern and as such, it would be advisable that the planning commission have no "direct" powers, but serve only as a recommending body, with all final decisions resting with the elected Town Board/Council. This is a strong argument and may be how we want to initially charter the RPC. However, a strong argument can be made that if we are going to implement regional planning, then we should implement regional planning and provide the RPC with appropriate tools and authority from the beginning. There will always be issues heard by an RPC that relate and impact only Winter Park or Fraser (i.e. does a proposed project meet specific design standards). Two options come to mind in this instance: first, once design standards are determined and enacted by the governing body, a project either meets or does not meet the standards and, as such, could be determined by staff review~ second, (if the 3-3-1 structure is adopted) the town specific appointees could consider the issue and make a recommendation to the entire RPC on the proposal. While there are pros and cons with both options, the key goal should be to keep the RPC focused on re(rional issues and not minutiae. Obviously, and still thinking of minutiae, there are many details to iron-out with this proposal. How would the RPC be staffed? How would the RPC relate and respond to each CouncillBoard? Where will the additional staffing (if any) come from for this endeavor? These are critical questions and it is possible that the details may quash the proposal. But lets stay focused on the first steps (as proposed on the first page) and address these details if we get to the detail point in this discussion. ýÿ