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Home My Public Portal About2020 Jocelyn B. Koch.pdfV/,IIAGE OF Kil B,,ffiAYNE JOB DESCNPTION JobTlth:M[agc ClcrJr 9ositbnflpc:tul-fimc DcFrtrncil/Group:Vrlatc CledCs Officc lobCoda/neq* lodlon:88 West lrclntyrcstrct RepoftsTo:Village Council Ply 6redc/ SrhryRn3a: Satary Raqc: S 60,.m - 120,(m HRConttE Jum Gudent& Dircgtor, Human Resources Fl,SASTATT'S &cmpt Ertcmel postlnl tfiL tisrion $rtemcnt: To provide r safc, quality ccnmunlty cffulronment for all islanderc through responslblc aovrrnmrnL Thila pcltm ia a dloct rupott b the Mllagc Coundl and must porbrm rcsponslbiliti€s and dLd6s es r€ttrtestGd by thsn. Thb [tdudc hfi ia not llmited to erpport rervbee br Goundl meetirgs, deseminatfixt of inbrmafion frlloudrg dom by Coundl, oollociion of datl to support initiatives and g0al3 of Comcq snd bc trc frr$ lnbrfaco with thc publlc to address their reeds as appropriatc Fdurling puHlc rucor& nqmstc. ln addition, the Clerk will Eorutr as S€ctetraty to Council, Secrctary lo the Mmlcipd Colpors0on. Admlnisfathru Offidal, StpeMsor of Eledlms. antl Gonrmunirxtons Coo?dinator br Council. To psrbrm thie fob successfirlly, an lndlvidual must be able to porfonn tha esscntial Job functions latisfactorily. Sincc orcry dtty as$dated with thic positlon may nol be dscribcd herGin, cmployccs may bc requlr€d to p€rfonn dutiet nd spcdfically apclled ort ln thalob dcscriplim, but whldt may br r€asonably consld€rud b be indclmtal ln thc psrbrmlrg of their dutleslust as ttrol.rgh they wofg wiltenoi ln thic job descdpton. CugtomrScrulcc: To rcruc thc rssldents, vkltorr, wndora and employcco dthe Mllagc with rcspecl, helpfulnees, ficndllrnrs, cflldcncy, oogt ofisdhrenoss, and patlencc that teflec'ts thc mlssion, values and operatng pnndples of tha Mllagp of l(oy Blscayne. Rlqulremcntr: r Minlmum cf a Bacfplor's degrec ln a related freld.. Munldpal Clerk Certlllcatlon or thc willlngncss to obtaln lt wtthln the llrst year dcmploymento TWo to three yearr'experlcncc ln r slmllrr mle and envlronment or cxprricne ln municipal andlor atato govemment. Notary Publlc or thc wllllngrrso to obtaln lt withln thc ffrst 3 monthc of employment. Ablllty to rcad, wrltc, and $eak ln Engllsh; other languager holpful . Computor litsrto ln MS Officc FodrJctr rnd corucnant on roclalmcdle pletlonnr r Erpcrbrcc ln oornrutcr automaUon and dats colleciion aru prcfercd e Atr{titt to mad rrd lntcrprd doclrmcntc lrrclrrfing frrll undortiandlng of thc Vlllage Chartcr md Fftnlda Stmchinc lnn withln firtt 3 monthc of cmploymcnt. Abiltty b nritc ru.rtlnc toportl and concspondcncc. Abiltty to rpeak ofiedivdy bdors Mllagc Courdl. groups of curtomen, or cmployceo of the organizationr Must be non cmd(or Qualiflcadons: To perfurm lhie lob *rcessfully, an irdlvidual must bc able to pcrform caclr cesential duty oatisfactotily and rlemonsfab eucosss ln a ieam ewilonment. Thc requircments llsted below et€ leprecentativc of thc knorrdedge, ckill, and/or ebility rcquircrl. Rea$nable accdnmodaliom may be madc to cnable Ittdividuals with disabililias to perfom thc qemtialfimdione. Essential DuUer and lndudc the followlng: Communication Coordlnator br Coundl e Coordinatco and ls awaro of ell foms of Coundl ommunlcation that L ocanning between thc Managcr, Mllsgp Council, Vrllago reeidentc, buginecs€s and non profits organizationa.r Wortr collaboratively with Manager and his/her etafito darelop measuremonts of ru68s br communlcation both to and from thc Mllage Rcddcntsr llVodrs u,ith tht Conmunity Gtoupo and Boards to monitor tlmelines and measuremgntE of succoss for Coundl cponsor€d initiatvcs and conespmding goalsr Aesicts with daia cdlr{lon and rurueya pettalnlng to Courrll initiatfues at rcquestcd. Prcpares ClerlCe ofiice annual summary report for the Mllagc Council Secretaryto thc Gorncil r Records and malntainc all mlnutec at meeffngc and other offclel proccedings and distrihies them in a flmely mannerr Posts all public ncillee in a Sme[ mannerr Maintainc an online master calendar with all maetings and cvcnts posted that are relorant to the Mllage and Councll Memberr and communlcatco thcm as rcqueated.o Maintains cuatody of all publlc rccords and has a system ln placc breafekecpirg of those r€cords ln an event of natural or other dlsasterc. h addiUon, wlll bc rceponslble for scheduling the deetructlon of Mllagc rccotds rrvhen applicabl+ cneuring lhe appropdate sabguardr have oerned pdor to desFuctlonr Prcceoses, rucordg and files agrocmcnts, @ntfttds, ordlnancsg, prodamationa, and Resolutions ln a timely mannor. Use! computer edulrars lo g€ardr Mllage aubscriptlons to local and etate news br relevant wentc pcrtalning to our Mllage and distributes thls infoma$on to all Coundl Memberu and thc Managcro Performc recodc research and obtalns other public lnlomaton forthe Courdl as nqucsted Secretary to the Municipal Gorporation r Malntains custody olthe municipal sealr SlgnsoflicialdocumentE Administrative fficial r Administers the publicaUon of the Mllage Code, Code Supplements and the Vlllage Charter with updates aE need€do Seryes as the Financlal Dlsdosure Goodinator with tho State of Florida Gonmission on Ethics and serve as the Recods Management Liaison with the State of Florlda Department of Stateo Provides Notary seMces and administers oaths of offe to Mllage offtdal'so Plans, organizes, administers, r€vlewg and evaluates the work of professlonel and office supporto Accepts, tevi€ws and manages infonnation regarding all registered Mllage lobbyists. Election Ofiicial r Serues as the SupeMsor of Elect'ons for alt Mllage Elections. Qualifiesallcandidatesformunicipalelectionso Maintrains receipt of all petitionso Serves as the Canvassing Board lor munldpal elections.r Maintains recelpt of election resultso Meets with eacfi nady eleded Coundl Membera to give them an overview of their role, educatc them about online nesources being used by the Village and sign them up aa requested, and prcvide them with a list of contads and rssounoes as rcquested. Signs new Council Membens up forrequired Ethlcs odnse and ensures comfliance ln State and County regulations Work Environment: The wort envlronment charac'tedstics described here are rcpresentative of those an employee encountem while perfomlng the essential functlons of this Job. ReasonaHe accommodations may be made to enable indMduals with disabilities to perform the essential functions. While performing the duties d thlsJob, the employec ls regularly required to sit, use hands to handle or feel; and talk or hear. Speciffc vison abilities requlrcd by thislob include dose vislm, distance vislon, color vieon, peripheral vlslon, and ability to adjust ftcus. Follows Village, OSHA, and public safety guidelines and protocols. Uses oommon $onse to perform Job functions ln a safe manner. Reports all safety hnzards to ensurc safety of wort envlmnment I have recelved a copy of my job descrlption and agree to follor lts guldellnes and speak with my supeMsor lf questiong arisc. I understand that thisJob desolfllon ls dynamlc and that addltlonaltasks may be added/subbacted hom Ume to tlme, wilh noticc. as sltuationg arise. aoa'o1 Date VXLLAGE OF KEY TsXSC:AYNE li&WCrr d I|ffidllt lhrtryrlfa,rettM6,lfilf,*0r Ldhnds EdnrdLdo ABnMctCmnltI(*ndc ElrcbfS€ntth Date: From: lo: Rc: July5s,2020 Jocelyn Brewster Koch Vice Mayor Moss Jocctyn Brruntcr l(och Cmployncnt Offior lrttcr DearJocetyn: C.ongratulatlom on your appointment to the positlon of Vlllage Cle* for the Village of Key Biscayne {the aillage'1, effecttne July 2S, 2020. The terms and conditlons of your cmployment as Village Clerk (including your compensatlon and benefltsl are set forth below: l. As Vltlage derlq you agree to pcrform the dutics and €xerclsc the poq,€rs as prcscribed by the Scction 3.04 of thc Villqge Chartcr, thc Job Descripion for the position of Village Clcrt, End to pcrform such othcr lqrlly pcrmissible and propct duties and functiors as assigncd to you by the Village Council fromtimctotirnc. 2. Your salary shall bc $70,000 pcr year, which shall bc payablc in irstallmens at thc sanrc timc as othcr cnrployccs ofthe Village are paid. You will bc cligiblc for mst of living incrrascs as budgaed urnually by the Village Council for all norrunion civilian cmployees. 3. You will be artitlcd m rccrus rracation urd siclc lcavc in accordsncc with Village policy. The Village will provide you wi& a ell phonc at the Villagc's atxt for you to conduct Villagc hsiness. 4. Yqr will receive insurancc benefis, including healfl disability, lift, and long-trrm disability insurance in &e manner pmvidcd to all othcr Village anployees. You will also bc a participant in the Village's Empowcr 40la Plan, which calls for a mandatory 67o crnploycc oonribution and t l2'/o cmploycr contribution 5. Subjea to Villagc policy and Statc la% thc Village a$ces to pay reasonrblc profcssional ducs md subscription of thc clcrlq including cxpemes for obtaining andor maintaining municipal elcrk ccrtifications and or licrnscs subjcctcd to budgctcd funds. 6. Your employment rclationship witr thc Village is at-will, which mcans tlrat eitlrer you or thc Village Council may tcnninatc your cmploymcnt at 8ny time for any rcason orno Fason in accordancc witlt Section 3.09 of thc Villagc Chancr. 7. The Villagc Cle* is an gxcmpt cmploycc. 88 Wcst Mclntyrc Strcct . Kcy liiscayne, Fkrrida 33149 r (3115) 365-551I . www.kcybiscaync.fl.grw VILLAGE C)F I(EY TIXSCAYNE 8. All othcr &rms and oonditions of employmcnt not specifically mcntionod in this offer lercr will be govcmcd by Villagc policy foranployocs. 9. Thc Villagc Council shall cvaluate your pcrformance at lcast oncc annually on or bcfore Octobcr I of each ycar. To indicate your acceptancc of thls offer, please slgn thls document ln the space deslgnated below and retum lt to me atyour convenlence. Slncerely yours, Erett G Moss Vlce Mayor, Village of Key Biscayne cc Village Council AGREED TO AND ACCEPTED tnrs?& arvor)4, zozo BY:B o Koch 88 West Mclntyrc Strcct . Kcy Bircaync, Florida 33149 r (3115) 365-551I . www.kcybiscayne.fl.gov