HomeMy Public PortalAbout19791114 - Minutes - Board of Directors (BOD) ieeting 79-26
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-i,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
November 14, 1979 375 Distel Circle, Suite D-1
Los Altos, California
I. ROLL CALL
The meeting was called to order by Vice President Barbara Green
at 7: 30 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Nonette Hanko, Harry Turner and Richard Bishop.
Member Absent: Edward Shelley.
Personnel Present: Herbert Grench, Craig Britton, Steve Sessions,
Charlotte MacDonald, Kathy Blackburn, Del Woods and Jean Fiddes.
II. APPROVAL OF MINUTES
A. Minutes of October 10, 1979
B. Green stated the Board's concensus that the minutes of
October 10, 1979 be approved as presented.
III . WRITTEN COMMUNICATIONS
There were no written communications.
IV. ADOPTION OF AGENDA
The Board adopted the agenda by concensus.
V. ORAL COMMUNICATIONS
Robert Mark, 725 Cowper Street, Palo Alto, discussed the fence
Stanford University was constructing around its open space
lands and noted that he felt the public should be welcomed by
Stanford to use and enjoy the University' s lands.
Mr. Mark welcomed the new staff members and reminded them of
his written request for notification of all environmental
documents relating to District activities.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NonetteG.Hanko,RichardS.Bishop,EdwardG.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 79-26 Page Two
VI . SPECIAL ORDERS OF THE DAY
H. Grench introduced Jean Fiddes and Steve Sessions , the
District' s new Admin]-strative Assistant and Land Manager, respectively.
S. Session briefly described his previous affiliation with
the Conejo Open Space Conservation Agency/Conejo V41leyjReore-
ation and Park District.
VII. NEW BUSINESS WITH ACTION REQUESTED
A. Prok?osed Addition to Manzanita Ridge Open Space Preserve
!Fairweather Property)
C. Britton present a brief slide show of the Fairweather Property
aiid reviewed report P,-79-37 , dated November 8,, 1979 , regarding
the proposed addition of the Fairweather property to the Manzanita
Ridge nren Space TPreserve. He noted that since the District does
not currently have any contiguous property in the area, the land
should remain in an undedicated status at this time.
R. Mark expressed his hope that the District was in the
process of contacting the appropriate Congressmen regarding
the possiblility of acquiring the surplus Air Force land
and his reservations regarding the exemption of property
from dedication at the time of acquisition.
K. Duffy noted that the ability to exempt property from
dedication allows the Board greater flexibility when
considering the acquisition of new property.
H. Turner stated he felt that remote and isolated
parcels of land should not be dedicated at the time of
purchase since it is possible that the District will not
be able to acquire enough of these parcels in a particular
area to create a viable open space area.
Motion: K. Duffy moved that the Board adopt Resolution 79-43
of the Board of Directors of the Midpeninsifid Regional
Open Space District Authorizing Acceptance of Agreement
to Purchase Real Property, Authorizing officer to
Execute Certificate of Acceptance of Grant to District,
and Authorizing General Manager to Execute Any and
All Other Documents Necessary or Appropriate to
Closing of the Transaction (Manazanita Ridge Open
Space Preserve Addition/Fairweather Property) .
H. Turner seconded the motion. The motion passed
unanimously.
Meeting 79-26 P. Three
Motion: K. Duffy moved that the Board approve the interim
use and management recommendations contained in
the report. D. Wendin seconded the motion. The
motion passed unanimously.
Motion: R. Bishop moved that Manzanita Ridge Open Space
Preserve be designated the unofficial name of the
site. B. Green seconded the motion. The motion
passed unanimously.
Motion: K. Duffy moved that this property not be dedicated
as open space at this time (refer to Dedicated Lands
Policy, Resolution No. 79-14 , adopted February
14 , 1979) and that the land be deemed dedicated two
years after the date of the District's acquisition
of title unless the Board takes action to expressly
extend the study period for holding the land in
a planning reserve status. N. Hanko seconded the
motion. The motion passed unanimously.
B. County of Santa Clara Transportation Agency Right of
Entry or Emergency Road Work on Monte Bello Road at
Picchetti Ranch
C. Britton introduced memorandum M-79-140, dated November 9, 1979, regard-
ing the request from Santa Clara County to construct a permanent
road detour on Monte Bello Road that would utilize approx-
imately one-third of an acre of the Picchetti site. He
noted that the County has agreed to install about 150 feet
of guard rail at two hazardous points on the road and would
regrade the area of the old roadbed to allow for proper
drainage.
N. Hanko asked if the work would be considered a project
requiring appropriate environmental reports.
H. Grench noted that the County would be the lead agency
if the agreement were approved and would be responsible for
all necessary documentation.
R. Bishop suggested that the District request that the
County agree to take corrective measures to improve the
drainage, and if the initial County measures did not
work,, the County would be responsible to take additional
corrective measures .
C. Britton stated that his cover letter to the County could
include the statement that several members of the Board were
concerned that the County's work be done properly.
S. Norton recommended that the words "and after construction
as a result of the County's design of the project" be added
at the end of the third paragraph of the Right of Entry to
cover the Board's concerns.
Meeting 79-26 Page Four
Motion: N. Hanko moved that the Board authorize the
General Manager to execute and deliver the
Right of Entry agreement for the emergency re airs
on Monte Bello Road with the amendment sugges ed by
S.Norton in paragraph three. D. Green seconded the
motion. The motion passed unanimously.
C. Proposed Addition to Manzanita Ridge Open Space Preserve
-(Fairweather Property) , continued
D. Wendin asked that the policy on land dedication be
added to a future agenda.
H. Turner requested that each Board member be provided with
a copy of the current policy when the item is considered.
B. Green requested that the Board receive copies of all
amended resolutions in the future.
D. Revision of Authorized Signatories for District Accounts
and Safe Deposit Box
H. Grench reviewed memorandum M-79-139 , dated November 9, 1979 ,
regarding the revision of authorized signatories for District
accounts and its safe deposit box. He noted that a revised
resolution for establishing financial instrument signatories
of the District for Santa Clara County accounts had been
distributed to the Board. The new resolution reflected
language changes made for clarification purposes by S. Norton.
Motion: R. Bishop moved that the Board adopt Resolution 79-44
of the Board of Directors of the Midpeninsula
Regional Open Space District Amending the Rules of
Procedure. B. Green seconded the motion. The
motion passed unanimously.
Motion: N. Hanko moved that the Board adopt Ordinance 79-2
Authorizing Signatories to Checks, Warrants,
Withdrawal Applications and Santa Clara County
Claim Forms for the Midpeninsula Regional Open
Space District. H. Turner seconded the motion.
The motion passed unanimously.
Motion: R. Bishop moved that the Board adopt Resolution 79-45
of the Board of Directors of the Midpeninsula Regional
Open Space District Establishing Financial Instrument
Signatories of the District for Santa Clara County
Accounts. K. Duffy seconded the motion. The
motion passed unanimously.
Meeting 79-26 Page Five
Motion: R. Bishop moved that the Board adopt Resolution 79-46
Authorizing Signing and Endorsing Checks and Other
Instruments for Savings and Checking (United California
Bank - Los Altos) H. Turner seconded the motion.
The motion passed unanimously.
Motion: R. Bishop moved that the Board adopt Resolution 79-47
of the Board of Directors of the Midpeninsula
Regional Open Space District Approving Certificate
of Authority of Officers (United California Bank -
Palo Alto) . H. Turner seconded the motion. The
motion passed unanimously.
Motion: R. Bishop moved that the Board adopt Resolution 79-48
Establishing New Specimen Signatures for Signing
and Endorsing Checks and Other Instruments (Union
Bank) . B. Green seconded the motion. The motion
passed unanimously.
Motion: R. Bishop moved that the Board adopt Resolution 79-49
Establishing Signatures for Entering Safe Deposit
Box (United California Bank - Los Altos) . H. Turner
seconded the motion. The motion passed unanimously.
VIII. INFORMATION REPORTS
C. MacDonald reported on the annual People for Open Space
Conference that she and Kathy Blackburn attended in Berkeley.
H. Grench reported on the National Recreation and Park
Association Conference he attended and briefly discussed the
topics of park law enforcement and the National Endowment for
the liumanities grant program.
H. Grench informed the Board that one of the District' s
Rangers had been injured in an incident on Monte Bello
Road while trying to enforce District regulations and
noted that the Ranger staff had been involved in the rescue
of an injured horseback rider in Stevens Creek Canyon.
B. Green noted that the District had received an award from
the California Council of Landscape Architects (CCLA) and that
H. Grench had recommended that she go to San Diego to accept
the award. She noted that CCLA was paying for lodging and dinner.
The Board discussed the appropriateness of authorizing the ex-
penditure of funds for the proposed trip.
Motion: D. Wendin moved that the District not send a
representative, but respond with a letter thanking
the CCLA for the award and specifically mentioning
that the airfare money will be used for the purchase
of additional open space.
Discussion: B. Green noted the District' s visibility
would be increased if the award were personally
accepted by a member of the Board. C. MacDonald
said the expenditure would allow for statewide
recognition of the District and its open space goals.
The motion was defeated on the following vote:
Meeting 79-26 Page Six
AYE: N. Hanko.
NOES: D. Wendin, R. Bishop, B. Green, K. Duffy,
and H. Turner.
Motion: R. Bishop moved that the Board authorize the
expenses of the Vice President to attend the
meeting to accept the award up to the sum
of $150 to include airfare, local transpor-
tation and one meal if necessary. K. Duffy
seconded the motion. The motion passed
unanimously.
B. Green requested that a new address list for Board and
staff members be distributed.
B. Green clarified that no Board/Staff Workshop was set for
the following Saturday. She noted the Board members should
think about possible subjects to be discussed at a future
workshop and said it was important to include Rangers at
the workshop.
n he Ranger staff.
K. Duff asked if there were an vacancies o t
Y Y g
J. Fiddes noted that there was one vacancy and E. Mart was in
the final stages of hiring a new Ranger.
K. Duffy noted that it would be helpful to have a roster of
employees which included photographs.
IX. CLAIMS
Motion: D. Wendin moved that the Board approve the Revised
Claims C-79-22, dated November 14 , 1979 . B. Green
seconded the motion.
Discussion: R. Mark 'questioned Claims 418 and 434 .,
J. Fiddes said it was her understanding that 'Claim
418 represented new District decals for the
Rangers' vehicles. C. Britton, referring to Claim
434 , stated that Susan Fell had been hired to work
on some specific land acquisition projects. The
motion passed unanimously
D. Wendin asked that staff report at the next meeting on
Claim 418 to Arne Advertising Agency.
X. EXECUTIVE SESSION
The Board recessed to Executive Session at 8 :57 P.M.
XI . ADJOURNMENT
The Board reconvened to adjourn at 10 :56 P.M.
Jean H. Fiddes
District Clerk
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CORRECTIONS TO MINUTES OF
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III. APPROVAL OF MINUTES j
A. November 14, 1979
J. Fiddes noted that S. Norton' s name had been omitted inad--
vertently from the list of personnel present at the meeting.
B. Green stated the Board's consensus. that the minutes of
November 14, 1979 be approved as corrected.
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CORRECTIONS MINUTES OF
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