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HomeMy Public PortalAbout19791114 - Minutes - Board of Directors (BOD) ieeting 79-26 -A AA MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-i,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S November 14, 1979 375 Distel Circle, Suite D-1 Los Altos, California I. ROLL CALL The meeting was called to order by Vice President Barbara Green at 7: 30 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Nonette Hanko, Harry Turner and Richard Bishop. Member Absent: Edward Shelley. Personnel Present: Herbert Grench, Craig Britton, Steve Sessions, Charlotte MacDonald, Kathy Blackburn, Del Woods and Jean Fiddes. II. APPROVAL OF MINUTES A. Minutes of October 10, 1979 B. Green stated the Board's concensus that the minutes of October 10, 1979 be approved as presented. III . WRITTEN COMMUNICATIONS There were no written communications. IV. ADOPTION OF AGENDA The Board adopted the agenda by concensus. V. ORAL COMMUNICATIONS Robert Mark, 725 Cowper Street, Palo Alto, discussed the fence Stanford University was constructing around its open space lands and noted that he felt the public should be welcomed by Stanford to use and enjoy the University' s lands. Mr. Mark welcomed the new staff members and reminded them of his written request for notification of all environmental documents relating to District activities. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NonetteG.Hanko,RichardS.Bishop,EdwardG.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 79-26 Page Two VI . SPECIAL ORDERS OF THE DAY H. Grench introduced Jean Fiddes and Steve Sessions , the District' s new Admin]-strative Assistant and Land Manager, respectively. S. Session briefly described his previous affiliation with the Conejo Open Space Conservation Agency/Conejo V41leyjReore- ation and Park District. VII. NEW BUSINESS WITH ACTION REQUESTED A. Prok?osed Addition to Manzanita Ridge Open Space Preserve !Fairweather Property) C. Britton present a brief slide show of the Fairweather Property aiid reviewed report P,-79-37 , dated November 8,, 1979 , regarding the proposed addition of the Fairweather property to the Manzanita Ridge nren Space TPreserve. He noted that since the District does not currently have any contiguous property in the area, the land should remain in an undedicated status at this time. R. Mark expressed his hope that the District was in the process of contacting the appropriate Congressmen regarding the possiblility of acquiring the surplus Air Force land and his reservations regarding the exemption of property from dedication at the time of acquisition. K. Duffy noted that the ability to exempt property from dedication allows the Board greater flexibility when considering the acquisition of new property. H. Turner stated he felt that remote and isolated parcels of land should not be dedicated at the time of purchase since it is possible that the District will not be able to acquire enough of these parcels in a particular area to create a viable open space area. Motion: K. Duffy moved that the Board adopt Resolution 79-43 of the Board of Directors of the Midpeninsifid Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Manazanita Ridge Open Space Preserve Addition/Fairweather Property) . H. Turner seconded the motion. The motion passed unanimously. Meeting 79-26 P. Three Motion: K. Duffy moved that the Board approve the interim use and management recommendations contained in the report. D. Wendin seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that Manzanita Ridge Open Space Preserve be designated the unofficial name of the site. B. Green seconded the motion. The motion passed unanimously. Motion: K. Duffy moved that this property not be dedicated as open space at this time (refer to Dedicated Lands Policy, Resolution No. 79-14 , adopted February 14 , 1979) and that the land be deemed dedicated two years after the date of the District's acquisition of title unless the Board takes action to expressly extend the study period for holding the land in a planning reserve status. N. Hanko seconded the motion. The motion passed unanimously. B. County of Santa Clara Transportation Agency Right of Entry or Emergency Road Work on Monte Bello Road at Picchetti Ranch C. Britton introduced memorandum M-79-140, dated November 9, 1979, regard- ing the request from Santa Clara County to construct a permanent road detour on Monte Bello Road that would utilize approx- imately one-third of an acre of the Picchetti site. He noted that the County has agreed to install about 150 feet of guard rail at two hazardous points on the road and would regrade the area of the old roadbed to allow for proper drainage. N. Hanko asked if the work would be considered a project requiring appropriate environmental reports. H. Grench noted that the County would be the lead agency if the agreement were approved and would be responsible for all necessary documentation. R. Bishop suggested that the District request that the County agree to take corrective measures to improve the drainage, and if the initial County measures did not work,, the County would be responsible to take additional corrective measures . C. Britton stated that his cover letter to the County could include the statement that several members of the Board were concerned that the County's work be done properly. S. Norton recommended that the words "and after construction as a result of the County's design of the project" be added at the end of the third paragraph of the Right of Entry to cover the Board's concerns. Meeting 79-26 Page Four Motion: N. Hanko moved that the Board authorize the General Manager to execute and deliver the Right of Entry agreement for the emergency re airs on Monte Bello Road with the amendment sugges ed by S.Norton in paragraph three. D. Green seconded the motion. The motion passed unanimously. C. Proposed Addition to Manzanita Ridge Open Space Preserve -(Fairweather Property) , continued D. Wendin asked that the policy on land dedication be added to a future agenda. H. Turner requested that each Board member be provided with a copy of the current policy when the item is considered. B. Green requested that the Board receive copies of all amended resolutions in the future. D. Revision of Authorized Signatories for District Accounts and Safe Deposit Box H. Grench reviewed memorandum M-79-139 , dated November 9, 1979 , regarding the revision of authorized signatories for District accounts and its safe deposit box. He noted that a revised resolution for establishing financial instrument signatories of the District for Santa Clara County accounts had been distributed to the Board. The new resolution reflected language changes made for clarification purposes by S. Norton. Motion: R. Bishop moved that the Board adopt Resolution 79-44 of the Board of Directors of the Midpeninsula Regional Open Space District Amending the Rules of Procedure. B. Green seconded the motion. The motion passed unanimously. Motion: N. Hanko moved that the Board adopt Ordinance 79-2 Authorizing Signatories to Checks, Warrants, Withdrawal Applications and Santa Clara County Claim Forms for the Midpeninsula Regional Open Space District. H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the Board adopt Resolution 79-45 of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts. K. Duffy seconded the motion. The motion passed unanimously. Meeting 79-26 Page Five Motion: R. Bishop moved that the Board adopt Resolution 79-46 Authorizing Signing and Endorsing Checks and Other Instruments for Savings and Checking (United California Bank - Los Altos) H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the Board adopt Resolution 79-47 of the Board of Directors of the Midpeninsula Regional Open Space District Approving Certificate of Authority of Officers (United California Bank - Palo Alto) . H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the Board adopt Resolution 79-48 Establishing New Specimen Signatures for Signing and Endorsing Checks and Other Instruments (Union Bank) . B. Green seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the Board adopt Resolution 79-49 Establishing Signatures for Entering Safe Deposit Box (United California Bank - Los Altos) . H. Turner seconded the motion. The motion passed unanimously. VIII. INFORMATION REPORTS C. MacDonald reported on the annual People for Open Space Conference that she and Kathy Blackburn attended in Berkeley. H. Grench reported on the National Recreation and Park Association Conference he attended and briefly discussed the topics of park law enforcement and the National Endowment for the liumanities grant program. H. Grench informed the Board that one of the District' s Rangers had been injured in an incident on Monte Bello Road while trying to enforce District regulations and noted that the Ranger staff had been involved in the rescue of an injured horseback rider in Stevens Creek Canyon. B. Green noted that the District had received an award from the California Council of Landscape Architects (CCLA) and that H. Grench had recommended that she go to San Diego to accept the award. She noted that CCLA was paying for lodging and dinner. The Board discussed the appropriateness of authorizing the ex- penditure of funds for the proposed trip. Motion: D. Wendin moved that the District not send a representative, but respond with a letter thanking the CCLA for the award and specifically mentioning that the airfare money will be used for the purchase of additional open space. Discussion: B. Green noted the District' s visibility would be increased if the award were personally accepted by a member of the Board. C. MacDonald said the expenditure would allow for statewide recognition of the District and its open space goals. The motion was defeated on the following vote: Meeting 79-26 Page Six AYE: N. Hanko. NOES: D. Wendin, R. Bishop, B. Green, K. Duffy, and H. Turner. Motion: R. Bishop moved that the Board authorize the expenses of the Vice President to attend the meeting to accept the award up to the sum of $150 to include airfare, local transpor- tation and one meal if necessary. K. Duffy seconded the motion. The motion passed unanimously. B. Green requested that a new address list for Board and staff members be distributed. B. Green clarified that no Board/Staff Workshop was set for the following Saturday. She noted the Board members should think about possible subjects to be discussed at a future workshop and said it was important to include Rangers at the workshop. n he Ranger staff. K. Duff asked if there were an vacancies o t Y Y g J. Fiddes noted that there was one vacancy and E. Mart was in the final stages of hiring a new Ranger. K. Duffy noted that it would be helpful to have a roster of employees which included photographs. IX. CLAIMS Motion: D. Wendin moved that the Board approve the Revised Claims C-79-22, dated November 14 , 1979 . B. Green seconded the motion. Discussion: R. Mark 'questioned Claims 418 and 434 ., J. Fiddes said it was her understanding that 'Claim 418 represented new District decals for the Rangers' vehicles. C. Britton, referring to Claim 434 , stated that Susan Fell had been hired to work on some specific land acquisition projects. The motion passed unanimously D. Wendin asked that staff report at the next meeting on Claim 418 to Arne Advertising Agency. X. EXECUTIVE SESSION The Board recessed to Executive Session at 8 :57 P.M. XI . ADJOURNMENT The Board reconvened to adjourn at 10 :56 P.M. Jean H. Fiddes District Clerk ' J i CORRECTIONS TO MINUTES OF 17 _ I III i I i i i III. APPROVAL OF MINUTES j A. November 14, 1979 J. Fiddes noted that S. Norton' s name had been omitted inad-- vertently from the list of personnel present at the meeting. B. Green stated the Board's consensus. that the minutes of November 14, 1979 be approved as corrected. t i i CORRECTIONS MINUTES OF p