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HomeMy Public PortalAboutPKT-CC-2017-11-14Moab City Council November 14, 2017 Pre -Council Workshop 6:30 PM REGULAR COUNCIL MEETING 7:00 PM CITY COUNCIL CHAMBERS CITY CENTER (217 East Center Street) Page 1 of 117 Page 2 of 117 City of Moab 217 East Center Street Moab, Utah 84532 Main Number (435) 259-5121 Fax Number (435) 259-4135 www.moabcity.org Moab City Council Regular Council Meeting City Council Chambers Tuesday, November 14, 2017 at 6:30 p.m. ..........................................•••••••••••••••••••••••••••• 6:30 p.m. 7:00 p.m. SECTION 1: SECTION 2: SECTION 3: SECTION 4: SECTION 5: SECTION 6: SECTION 7: PRE -COUNCIL WORKSHOP Canvassing of the Votes of the 2017 General Election Discussion Regarding the 2018 Health Insurance Proposal CALL TO ORDER AND PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES 1-1 October 10, 2017 1-2 October 16, 2017 1-3 October 17, 2017 1-4 October 27, 2017 CITIZENS TO BE HEARD PROCLAMATIONS PRESENTATIONS 4-1 Presentation of the Mayor's Student Citizenship of the Month Award for October 2017 for Helen M. Knight School PUBLIC HEARING (Approximately 7:15 PM) 5-1 Proposed Resolution 1458-2017 — A Resolution Amending the Fiscal Year 2017-2018 Annual Budget SPECIAL EVENTS/VENDORS/BEER LICENSES/SOLICITORS 6-1 Approval of a Special Event License and Parade Application for the Moab Area Chamber of Commerce for the Tree Lighting Ceremony on Friday, December 1, 2017 at Swanny City Park and the 2017 Electric Light Parade on Saturday, December 2, 2017 along Main Street 6-2 Request for Approval of a Fee Waiver for the Tree Lighting and Electric Light Parade in an amount not to exceed $400 6-3 Approval of a Class II Beer License for Wesley Shannon, d.b.a. La Sal House Restaurant, Located at 11 East 100 North 6-4 Request for Granting of Local Consent for a Full -Service Restaurant Liquor License for La Sal House Restaurant, LLC, Located at 11 East 100 North CONSENT AGENDA Page 3 of 117 7-1 Request for Approval of a State Approved Contract Purchase to Bonneville Equipment for a Kubota Tractor with Mower Deck in an amount not to exceed $14,000 7-2 Approval of a Planning Loan Agreement by and between the State of Utah and the City of Moab for the purpose of an Engineering Planning Study of the City's Drinking Water System in the Amount of $90,000 7-3 Approval of an Amended Donor Agreement by and between Dell A. Keys and the City of Moab 7-4 Approval of Proposed Resolution #60-2017 - A Resolution Adopting the City of Moab Health Reimbursement Arrangement Plan and Summary Plan Description Documents 7-5 Request to Set a Public Hearing Date of the Storm Water Fee Increase as December 12, 2017 at approximately 7:15 PM SECTION 8: NEW BUSINESS 8-1 Canvass of the Moab General Election - The Canvassing of Votes from the Moab City General Election held on November 7, 2017. This is for the final audit, including those who voted absent and provisional ballots and Acceptance of the Final Election Return 8-2 First Reading and Possible Approval of Proposed Ordinance #2017-37 - An Ordinance to Repeal Moab Municipal Code Section 17.09.350, Motor Vehicle Access, and Amending Chapter 12.08 with the Addition of a New Section 12.08.070, Motor Vehicle Access, Dealing with the Location and Widths of Driveway in Specific Zones 8-3 Discussion Regarding Appointments to the Grand County Airport Board and the Southeastern Utah Association of Local Government Board 8-4 Approval of a Task Order with Bowen Collins & Associates for Water Reclamation Facility Quality Assurance Testing in an amount not to exceed $45,000 8-5 Approval of a Task Order with Bowen Collins & Associates for the North Area Sewer Lift Station Preliminary Engineering Report in an amount not to exceed $19,546 8-6 Request for Approval of a Single Source Procurement Purchase for the 100 South Emergency Road Crown Project with LeGrand Johnson in an amount not to exceed $46,544 8-7 Approval of a Task Order with Hansen Allen and Luce for the 100 South Reconstruction Landscaping Improvements Project in an amount not to exceed $98,500 SECTION 9: ADMINISTRATIVE REPORTS SECTION 10: MAYOR AND COUNCIL REPORTS SECTION 11: READING OF CORRESPONDENCE SECTION 12: APPROVAL OF BILLS AGAINST THE CITY OF MOAB SECTION 13: ADJOURNMENT In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify the Recorder's Office at 217 East Center Street, Moab, Utah 84532; or phone (435) 259-5121 at least three (3) working days prior to the meeting. Check our website for updates at: www.moabcity.org Page 4 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: Workshop Title: Health Insurance Premium Increases and Proposed Wellness Incentive Date Submitted: November 8, 2017 Staff Presenter: David Everitt Attachment(s): - Memo - Benefit Committee Funding Scenarios Recommended Motion: None at this time. Information only. Background/Summary: Health insurance premiums for city employees are increasing 12.5% - an increase of $174,000. We are recommending that employees and the City share the burden of the additional costs, as detailed in the attached memo. The proposal also includes a financial incentive for employees to participate in the wellness program, which will help with controlling health care costs over time. Page 5 of 117 C.,i'T Y p.A, 7 MOAB November 8, 2017 To: Moab City Council From: David Everitt Re: Proposed Changes to Employee Benefits Dear Councilmembers, Unfortunately, the City of Moab is not immune to the nationwide trends regarding health care costs. After some negotiation, we were able to reduce an anticipated 13-15% increase in premiums to 12.5%. The upshot is an increase of $174,000 in premium costs overall. A group of employees (an ad hoc Benefits Committee) met twice to review the increased costs and provide a recommendation regarding how to pay for these increases. Employees' current per -month contributions to premiums are set amounts: $15, $3o, and $5o for an individual, two-party, and family respectively. The Committee recommended that employees take on a share of the additional costs by assuming responsibility for 5% of the relevant health insurance premiums going forward. This equates to a monthly contribution of $34.66, $67.23, and $1o5.32, respectively. The City, in turn, would cover the rest of the premium increase ($102,362). Additionally, in order to attempt to control rising costs in future years, we are proposing the implementation of a more robust wellness program that includes an incentive for employee participation. The program will offer health screenings and evaluations, and will compensate employees who meet agreed -upon health goals. The Committee proposed offering an incentive for participation of an additional contribution into the employee's Health Savings Account or Health Reimbursement Account, as detailed in the attached spreadsheet. Page 6 of 117 Committee Scenarios January 1 - December 31, 2018 Type Cigna Renewal Dental - unchanged Vision - unchanged Current Monthly Employee Cost Current Employee % Current Employee Cost Annual Option A 5% Employee Cost Option B 6% Employee Cost Option A 5% Annual Offset Option B 6% Annual Offset Family $ 2- Party $ Member/Child $ Single $ 1,966.38 $ 1,376.47 $ 1,245.37 $ 655.47 $ 111.03 $ 53.63 $ 81.22 $ 26.81 $ 28.93 $ 17.58 $ 17.95 $ 10.99 $ 5b7a1! 2.37% $ 13,800.00 $ 30.00 2.07% $ 4,320.00 $ 30.00 ir 2.23% $ 2,160.00 $ 15.00 2.16% $ 4,140.00 $ 105.32 $ 126.38 $ 29,067.49 $ 34,880.99 72.38 $ 86.86 $ 10,423.30 $ 12,507.96 67.23 $ 80.67 $ 4,840.34 $ 5,808.41 34.66 $ 41.60 $ 9,567.13 $ 11,480.55 Annual $ 1,011,508.92 $ 51,614.40 $ 14,841.84 Proposed HRA Annual 2018 Proposed Annual HRA Option A 5% Employee Cost Option B 6% Employee Cost Option A 5% Annual Offset Option B 6% Annual Offset Family $ 21,611.05 $ 20,347.25 $ 20,094.49 $ 13,901.84 2- Party $ 14,853.20 $ 13,984.59 $ 13,810.87 $ 4,343.04 Member/Child $ 13,794.99 $ 12,988.27 $ 12,826.92 $ Single $ 7,112.96 $ 6,697.00 $ 6,613.81 $ $ 311,987.55 $ $ 18,244.88 16,682.21 5,211.65 21,893.86 Total Combined costs for enrolled employees and HRA employees Proposed Annual Health, Dental and Vision Cost $ 1,389,952.71 Current Annual Employee Cost Offset Option A 5% Employee Cost Offset Option B 6% Employee Cost Offset $ (32,820.00) $ (72,143.14) $ (86,571.77) $ 24,420.00 Wellness I n centive Add -on (14.5%) $ 3,665.03 $ 2,518.96 $ 2,339.49 $ 1,206.28 $ 53,898.26 $ 64,677.91 ■�_ Proposed HSA Annual Contributions 2018 HSA Employer Wellness Incentive Employee Contribution up to Employer Match up to 2018 Combined Limit Family/2 Party $ 2,950.00 $ Single $ 1,475.00 $ 2,950.00 $ 1,475.00 $ 6,900.00 $ 1,000.00 3,450.00 $ 500.00 HRA Type HRA Wellness Incentive Add -on (14.5%) Family $ 3,665.03 2- Party $ 2,518.96 Member/Chilc $ 2,339.49 Single $ 1,206.28 Updated on:11/3/2017 R:\Health Insu aV20g Renewal\rates.xlsx Moab City Recorder's Office City of Moab $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 $- ■ Health Related Health Insurance Related Costs 2011-12 $939,208 ......••••. 2012-13 $931,046 2013-14 $947,547 2014-15 $1,013,5 2015-16 $1,026,6 --•. 2016-17 $1,168,5 2017-18 $1,314,6 Updated on: 10/30/2017 R:\Budget\2018\19MckfAMtosts analysis.xlsx Moab City Recorder's Office City of Moab $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Personnel Cost Analysis ..\.:\.\'‘', . -...W.M.A.M.$M.., ':..:\.\ '..'‘',..S..k\W...x --..:%:.....\-..z.m..\%-.:- \',....„%mm.mw....\. \ . \ \,.-. -\\.% „...:.:...1,-..I....:, ,Nakm:\ \71..., \.%.:-.,.\- \ ,...„,.:‘..k ,.. ,.,.,......, Ni...\\\:‘,...q...,;.:\ „...,,,,.. ,..\,...„...;.„.......".\... \\- „s, x,;\\.\-\\x \N-, -\.. N.„‘\:\-\\\.\\., \z,..- \.\\ ,%. \ k ~ ... ~A,\\A„\—\\, 4 k ~ ~�~• ~ \ :%% L ~ kk\\\ � . L. tf.f.. \\ '-M 4 \ K‘1 .'- 4 :4k\ '. .\\ I El E: Si SM k''-... El N tws' \ „.....• o Ocb O� , J� �� ', ', ' , J� • Salaries & Wages Benefits Total Personnel Costs -Health Related Updated on: 10/26/2017 R:\Budget\2018\19M@rR Mtosts analysis.xlsx Moab City Recorder's Office MOAB CITY COUNCIL MINUTES -- DRAFT REGULAR MEETING OCTOBER 10, 2017 Regular Meeting & Attendance: The Moab City Council held its Regular Meeting on the above date in the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. A recording of the meeting is archived at http://www.utah.gov/pmn/index.html. Pre -Council Workshop: Mayor David Sakrison called the Workshop to order at 5:30 PM. In attendance were Councilmembers Rani Derasary, Heila Ershadi, Tawny Knuteson-Boyd, Kyle Bailey and Kalen Jones. Also in attendance were City Manager David Everitt, City Recorder/Assistant City Manager Rachel Stenta, City Attorney Chris McAnany, Public Works Director Pat Dean, City Treasurer Jennie Ross, Planning Director Jeff Reinhart, Recorder Assistant Eve Tallman, Water Superintendent Levi Jones, Assistant City Engineer Eric Johanson, and Water Conservation Board Members Kara Dohrenwend, Mike Duncan, Arne Hultquist and Jeremy Lynch. The Workshop began with an update on the United States Geological Survey (USGS) Groundwater Study. Marc Stilson, Regional Engineer for the Utah Division of Water Rights, presented the findings, which are in a preliminary state. He reported that the groundwater discharge consists of 10,000 to 13,000 acre feet (AF) for the Moab/Spanish Valley, and 12,000 to 14,000 AF for the total watershed. This amount differs, he explained, from the previously -reported 14,000 AF discharge for the Valley and 22,000 AF for the total watershed. The prior numbers were first reported by Sumsion in 1971, Stilson said, and until this study, other research built on the Sumsion numbers. Mayor Sakrison asked what the findings signify for San Juan County. Stilson explained that earliest rights prevail. He also noted that if a primary water right holder is not using their allotment, they might lose it. He went on to clarify that 20,000 AF of water rights have been allotted on paper, and he reported that usage is currently as follows: approximately 1800 for Moab City, 900 for Grand Water and Sewer Services Agency (GWSSA), 800 for irrigation, and 400 for small domestic users. The total water currently in use is approximately 4,000 AF. City Manager Everitt clarified that if a water right is not being used, a junior water right holder can use the water. Discussion ensued about forfeiture of water rights, and Stilson explained that in 2008 the state legislature passed protections for municipalities. Mayor Sakrison brought up the 5,000 AF requested by San Juan County. Stilson explained that if that water is developed, they may have to shut off as Moab and Grand County, as senior water rights holders, develop their own water. Mayor Sakrison asked if the practice of transferring water rights on paper, as happened in San Juan County, will end. Stilson explained that the draft groundwater management plan can defend against this practice. He said the State will give pause to grant any more water rights because the data shows the water isn't available. The discussion shifted to next steps recommended by the USGS plan. Installation of water gauges was considered. Councilmember Jones asked about the benefit of installing a high-priced gauge available from the USGS versus a simpler string gauge. Stilson stated the State can help. Page 1 of 6 October 10, 2017 Page 10 of 117 1-1 Minutes Mayor Sakrison asked about the quality of the water, and Stilson explained it is better to have more strategic tests. He explained that excessive drawdown will show in brine levels. He noted that the Glen Canyon Group water is very good and there is evidence that the aquifers are linked. Councilmember Jones asked if brine from the wetlands will intrude upstream. It was noted that Ken's Lake diversion was not measured. Stilson stated that there is a lot of water at this time, and the key is to plan for when there will be a need to treat the surface water. Mayor Sakrison asked if climate change would impact the water supply and Stilson replied that it depends on continuing trends. Councilmember Jones asked about the process for the groundwater management plan. Stilson explained that the State takes the lead, all water users are stakeholders, and the plan will take two to three years to develop. It was started in 2014. It was pointed out that population growth projections will come into play. Stilson reported that the City's water rights are all proven (perfected). It was asked if the legislature can take water rights away, and Stilson commented that Utah cities have a strong lobby. It was noted that there has been no impact on increased water usage on wells that are monitored by Grand County. Councilmember Jones asked about stream health. Stilson stated that irrigation efficiency could keep more water in the creeks. He added that this is probably not in the groundwater plan. Audience member Gerrish Willis asked what was meant in the report by "safe yield" in the report. Stilson stated this is defined in section 73-5-15 of the Utah Code. It limits withdrawal of water to a safe yield as related to recharge rates and the physical and chemical attributes of the water. Stilson also noted that the groundwater levels are not impacted and there is no deficit spending. Assistant City Engineer Johanson asked about models, and it was explained the State would participate. Audience member Jeff Adams asked about Ken's Lake and Stilson explained that what was counted was the base flow into the Lake and not snowmelt. Water Board member Duncan asked if the base flows are diverted, and it was explained the Bureau of Land Management (SLM) requires three cubic feet per second (cfs) must always flow in the creek. The workshop continued with the annual report by the City Manager. Everitt outlined progress of the City in three areas: people, plans, and projects. He detailed hirings and noted thirty people were placed in the past year. He touched on the various plans addressed by the City in the past year, including the General Plan, the Downtown Plan, and the upgrade of the City Code. Projects outlined included the improvements to water and wastewater infrastructure and mentioned the ten-year capital improvement plan. He noted the City is in a decent position financially, and mentioned the sustainability plan, the communications strategy, and touched on upcoming infrastructure projects regarding paving, striping, drainage, Utah State University, sewer replacement, stormwater management at Stewart Canyon, installing a bathroom at the bike park, upgrades at the bark park, an overhaul of police department procedures, issues surrounding homelessness, urban trails, firearms Page 2 of 6 October 10, 2017 Page 11 of 117 1-1 Minutes enforcement, water and sewer rates, and expanding programs at the Moab Arts and Recreation Center (MARC). The workshop concluded with questions from Council members. Councilmember Knuteson-Boyd asked about recent Pride Week activities and whether it was a City event. City Manager Everitt explained that the City's venue was rented to the Pride Week organizers. Regular Meeting Called to Order: (1:20 on recording) Mayor Sakrison called the Regular City Council Meeting to order at 6:58 PM and led the Pledge of Allegiance. Fifty-eight members of the public and media were present. Approval of Minutes: Councilmember Derasary moved to approve the minutes of the September 26 and October 4, 2017 meetings with corrections. Councilmember Bailey seconded the motion. The motion carried 5-0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson-Boyd voting aye. Citizens to be Heard: Charlotte Mates announced the Moab People Mover, a shuttle that will travel a route from the Spanish Trail Arena to Lions Park, seven days a week from 7:00 AM to 10:00 PM. She also announced the election night dinner at the Grand Center. Kenneth Robbins spoke regarding the proposed annexation, detailed below. Student of the Month: Mayor Sakrison presented Jason McKinney with the Mayor's Student Citizenship of the Month Award for September, 2017 for Helen M. Knight School. Public Hearing: (1:32 on recording) At 7:11 PM, Mayor Sakrison opened a public hearing concerning Proposed Ordinance #2017-33 — An Ordinance of the Governing Body of Moab Annexing Property to the City of Moab Located at approximately 1001 North and 500 West and 967 North and 500 West. The following citizens were heard: Kenneth Robbins spoke in opposition of the proposed zoning of the Shumway Annexation. Mike Duncan spoke about the proposed C-4 zoning, and stated feedback he has gotten from residents is for no more hotels. Kara Dohrenwend spoke about the need to look at what is next door to the proposed annexation and noted that more housing is needed. Allison Brown spoke about the City's General Plan and noted that it did not have an affordable hotel plan but rather has an affordable housing plan. More housing is needed, she said. Russell Facente spoke in favor of affordable housing. He referenced an earlier meeting at which Dr. Ray Andrew spoke about the difficulty of finding affordable housing for his employees. Facente stated the proposed commercial zone will make the housing problem worse. He also noted the recent candidate Page 3 of 6 October 10, 2017 Page 12 of 117 1-1 Minutes forum hosted by the League of Women Voters at which candidates spoke about the need for affordable housing. Facente stated this is an opportunity to develop housing in an R-3 zone. He noted R-4 may be too dense. He added that the developers could built to the densest standard allowed. Rhonda Cowern stated she was opposed to the proposed C-4 zoning and is in favor of R-3 or R-4 zoning. She noted she is treating more stress -related injuries in her physical therapy practice. She stated that residents who are surrounded by nightly rentals and noise are affected. She said that anger, not kindness, is spreading. Kya Marienfield spoke in favor of more housing and fewer hotels. He said the community lacks workforce housing. She urged Council to designate residential zoning and to not permit industrial or commercial uses for the community benefit. She added that Council represents citizens and should not rubber stamp the annexation application. Star Kolb spoke in favor of residential zoning to serve as a buffer from the commercial zone. Karen Guzman -Newton spoke about the vision for the City. She stated that, if we have a plan, developers know what is acceptable, and residents know what to expect. Applicant Kelly Shumway spoke about the plan established by the City to promote the general welfare of present and future inhabitants. She said that tourism will experience increases and workforce housing is a priority. She noted the housing shortfall. She added that the proposed annexation properties have been used for non -conforming industrial business. Applicant's Representative Tim Keogh spoke about the annexation requirements being met. He stated the proposed R-4 zoning accomplishes the density needs of the City. Maureen Clapper spoke about the increase in traffic on 500 West and stated a need for a buffer between commercial and residential neighborhoods. She added Moab has more hotels than needed. She noted the growth has been too fast and the City cannot sustain this. At 7:56 PM, the Mayor announced he would keep the public hearing open in case there were more citizens to be heard and continued to Old Business. Old Business: (2:18 on recording) Solid Waste Collection Franchise Agreement Motion and Vote: Councilmember Jones moved to approve Proposed Resolution # 55-2017 — A Resolution Approving an Extension of the Existing Solid Waste Collection Franchise Agreement. Councilmember Derasary seconded the motion. The motion passed 5-0 with Councilmembers Bailey, Jones, Knuteson-Boyd, Ershadi and Derasary voting aye. New Business: Deferred Action for Childhood Arrivals (DACA) Motion and Vote: Councilmember Knuteson-Boyd moved to approve Proposed Resolution # 56-2017 — Page 4 of 6 October 10, 2017 Page 13 of 117 1-1 Minutes A Resolution In Support of Extension of the Deferred Action for Childhood Arrivals (DACA) Program; Permanent Legal Status for Dreamers; and Urging Utah's Entire Congressional Delegation to Support the Passage of Permanent Dream Act Legislation within Six Months. Councilmember Derasary seconded the motion and noted that Senator Hatch stood up for DACA. The motion passed 5-0 with Councilmembers Bailey, Jones, Knuteson-Boyd, Ershadi and Derasary voting aye. Victim Targeting Motion and Vote: Councilmember Derasary moved to approve Proposed Resolution # 57-2017 — A Resolution Concerning Victim Targeting. Councilmember Knuteson-Boyd seconded the motion. The motion passed 5-0 with Councilmembers Bailey, Jones, Knuteson-Boyd, Ershadi and Derasary voting aye. Fiscal Year 2016-2017 Budget Closeout Report (2:25 on recording) City Manager Everitt distributed the budget summary to Council. He stated that, as forecast, the City underspent its budget. He reported that the fund balance is healthy and revenue came in as projected. He noted that the budget was underspent by 13% in the general fund. Setting Public Hearing for Budget Amendment Motion and Vote: Councilmember Knuteson-Boyd moved to approve a Request to Send Proposed Resolution # 58-2017 — A Resolution Amending the Fiscal Year 2017-2018 Annual Budget to Public Hearing on November 14, 2017 at Approximately 7:15 PM. Councilmember Bailey seconded the motion. The motion passed 5-0 with Councilmembers Bailey, Jones, Knuteson-Boyd, Ershadi and Derasary voting aye. LED Speed Limit Signs Motion and Vote: Councilmember Bailey moved to approve a Competitive Proposal/Bid — as outlined in Moab Municipal Code 2.28.050 for the Purchase of Eight LED Speed Limit Signs in an amount not to exceed $30,800.00. Councilmember Jones seconded the motion. The motion passed 5-0 with Councilmembers Bailey, Jones, Knuteson-Boyd, Ershadi and Derasary voting aye. Public Hearing Resumed (2:32 on recording) The Mayor recognized additional persons who wished to be heard. Megan Macomber acknowledged that Moab is tourist -dependent and noted we live in a valley with finite land. She stated her concern that Moab is not yet built to capacity and fears we will overbuild. She urged Council to not allow more hotels and to keep this parcel residential. She noted too much traffic and too many hotels in the area already. She added there are not enough EMTs to handle the tourism and urged Council to not add more commercial. Jerry Shue noted that all discussion regarding the annexation referred to residential use, not commercial. He asked Council, why not zone the whole property as residential. Brian Hays supported the annexation and noted his opposition to commercial zoning. He stated his desire for all residential zoning in this annexation. He expressed the City needs more residential housing, not another hotel. Page 5 of 6 October 10, 2017 Page 14 of 117 1-1 Minutes   Page 6 of 6  October 10, 2017  Ray Andrew spoke about there being too many hotels. He mentioned the difficulty in getting staff and  added there is not enough affordable housing. He asked if it is relevant to find out what is planned. He  added that the annexation could become a noise and traffic factory.    The Mayor closed the public hearing at 8:17 PM. The following citizens presented written comments  during the hearing:  David A. Quinn, Diane Quinn, Katrina Lund (opposed to C‐4 zoning and urged council  to keep the area residential) and T.J. Cowern (against the Shumway annexation).    Citizen Jim Blazik was heard on the topic of water rates.  City Manager Everitt noted there was a  misunderstanding with the owners of Grand Oasis and a review of pricing and water meter designations  was proposed.    Mayor and Council Reports:        (2:49 on recording)  Councilmember Jones reported that the housing task force plans to make recommendations to the local  governing councils regarding zone changes, annexations, and housing implications. He also reported he  attended a Solid Waste District workshop on recycling.  Councilmember Knuteson‐Boyd noted she had lunch with the Governor. She also added she will be  working with Molly McLish and Marcy Till on youth outreach for the Pride effort.    Councilmember Derasary reported she attended a land trust meeting and she had gotten a lot of  feedback from citizens concerned about boarding houses in the R‐2 neighborhoods. She added that  employers want to discuss the issue.    Approval of Bills Against the City of Moab: Councilmember Derasary moved to pay the bills against the  City of Moab in the amount of $283,391.11.  Councilmember Jones seconded the motion.  The motion  carried 5‐0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson‐Boyd voting aye.    Executive Session: At 8:35 PM, Councilmember Jones moved to enter an Executive Closed Session to  Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual.  Councilmember Derasary seconded the motion. The motion passed 5‐0 with Councilmembers Bailey,  Jones, Knuteson‐Boyd, Ershadi, and Derasary voting aye. The Executive Closed Session was entered into  at 8:41 PM.    Councilmember Knuteson‐Boyd moved to end the Executive Closed Session and enter into open session.   Councilmember Bailey seconded the motion.  The motion passed 5‐0 with Councilmembers Bailey,  Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye. The Executive Closed Session ended at 9:52 PM.    Adjournment: Councilmember Jones moved to adjourn the meeting. Councilmember Bailey seconded  the motion. The motion passed 5‐0 with Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and  Derasary voting aye. Mayor Sakrison adjourned the meeting at 9:53 PM.        APPROVED: __________________        ATTEST: ___________________      David L. Sakrison, Mayor                            Rachel E. Stenta, City Recorder   Page 15 of 117   Page 1 of 2  October 16, 2017  MOAB CITY COUNCIL MINUTES ‐‐ DRAFT  SPECIAL MEETING  October 16, 2017    Special Meeting & Attendance: The Moab City Council held a Special Meeting on the above date at the  Moab Valley Inn, located at 911 South Main Street, Moab, Utah. The purpose of the meeting was the  Southeastern Utah Water Workshop. In attendance were Moab City Councilmembers Rani Derasary,  Heila Ershadi and Kyle Bailey. Also in attendance were City Manager David Everitt, Sustainability Director  Rosemarie Russo, Public Works Director Pat Dean, Assistant City Engineer Eric Johanson and Recorder  Assistant Eve Tallman.     Special Meeting Called to Order: Sue Bellagamba, Canyonlands Regional Director of the Nature  Conservancy, called the meeting to order at 9:33 AM.    Eris Millis, of the Utah Division of Water Rights, presented a history and structure of the Colorado River  Compact. He explained that the 1922 compact apportions water to states in the Colorado River Basin,  and this compact provides stability and certainty to stakeholders and allows flexibility to address new  water needs for the future. He stated that in 1984, the Upper Colorado River Compact was founded, and  these two compacts comprise the “Law of the River.” He said Lees Ferry demarks the division of the  Upper and Lower Colorado River Basins. Millis outlined the apportioned water rights to various states,  tribes, and Mexico, which add up to 17.5 Million Acre Feet (MAF) “on paper.” He then described the  gauged flow of the river, thusly: up until 1921, the flow was gauged at 16.5 MAF, and through 2013 the  flow was gauged at 12.5 MAF. He noted the long‐term gauge record was 14.8 MAF and stated that the  Upper Basin is using 4‐5 MAF and the Lower Basin is using their full allotment. In the future, there will  likely be new users, include the Navajo Nation, the Ute Tribe, new agricultural, municipal and industrial  users and the Lake Powell Pipeline.  Millis described the increase in invasive fish species, as well as the  salinity control program.     The Upper Basin Plan, Millis reported, includes cloud seeding, moving water from reservoirs such as  Flaming Gorge, and the facilitation of voluntary reductions in consumption.  He noted that if the water  levels can’t be managed, there may be mandatory curtailment in the Upper Basin. He continued by  saying that Lake Mead has required mandatory cutbacks in usage, and drought contingency efforts have  been implemented.    Millis concluded with remarks about climate change, noting that there is a question about whether the  lowering supply is caused by drought or climate change. He stated more reservoirs are needed, aquifer  storage and recovery are important, and the diversity of water supply must be considered. He stated  that the Law of the River is working, and all seven states plus Mexico are collaborating for the good of  all.    Next, Eric Kuhn from the Colorado River District spoke.  He described the water supply and usage of the  Front Range, which draws heavily from the Western Slope for its water.  He said that, as Front Range  demand grows, agricultural water will be converted to culinary use. He stated conservation is key for  Denver and surrounding areas, as it is key in Las Vegas. He noted that most of the water rights on the  Western Slope of Colorado date to a time before the 1922 compact. Town of Castle Valley Mayor Dave  Erley asked about demand hardening, and it was explained that incentives in Las Vegas made it  attractive for homeowners to remove their lawns. On the Front Range, water re‐use is compelling for  Page 16 of 117   Page 2 of 2  October 16, 2017  water customers.     Kent Jones, the State Engineer, introduced the Proposed Groundwater Management Plan for  Moab/Spanish Valley. Jones outlined the purpose and position of the State Engineer and pointed out  that his office is responsible for securing the measurement, distribution and appropriation of water, and  regulates groundwater withdrawal. Jones stated the United States Geological Survey (USGS) completed  their groundwater study of the annual volume of groundwater that recharges the aquifer. He stated  most basins in Utah are full or over‐appropriated and that most basins are closed to new water right  applications. He said that Moab/Spanish Valley currently will approve small (6.73 AF) residential water  rights and will also approve temporary permits for developments, temporary and permanent transfers,  and the Division of Water Rights is open to change applications.  He stated that currently more than  20,000 AF are allocated on paper and the current total use is 6,400 AF with a depletion rate of about  3,000 AF per year.  He stated the recent USGS study shows a discharge of 10,000 to 13,000 AF. He said a  future program for the Division in the Moab area is to adjudicate the water rights and close abandoned  wells.    Jones described the legislation that provides for the creation of the groundwater management plan.  Section 73‐5‐15 of the Utah Code seeks to limit withdrawals, and protect the physical integrity of the  aquifer and protect water quality. He said the plan will determine safe yield and he reiterated that  senior water rights prevail.  He outlined the timeframe for the steps in developing the plan and  indicated that, after public input in 2018, the plan would be revised or adopted in 2019.  He outlined the  USGS recommendations for next steps, including better monitoring of spring discharges, monitoring well  levels, development of a numerical model and adding stream gauges on Mill Creek and Pack Creek.    John Weisheit asked if there would be sufficient funding from the State to do this work. Mike Duncan  asked if localities fund the work. Dave Erley noted that some experts assert that climate change could  deplete water supply by 30 percent, and with current usage in the Valley already at 6,400 to 6,900 AF,  this puts the area at the limit of safe yield.  Jones stated that he is not optimistic about the future of  Moab’s water supply and he is worried about that. An audience member suggested that climate change  is already here; Jones stated it may get worse.    Adjournment: The morning session adjourned for lunch at 11:50 AM. The afternoon break‐out sessions  did not have a quorum of Councilmembers.        APPROVED: __________________   ATTEST: ___________________      David L. Sakrison, Mayor                      Rachel E. Stenta,  City Recorder     Page 17 of 117   Page 1 of 4  October 17, 2017  MOAB CITY COUNCIL MINUTES ‐‐ DRAFT  REGULAR MEETING  OCTOBER 17, 2017    Regular Meeting & Attendance: The Moab City Council held its Regular Meeting on the above date in  the Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. A  recording of the meeting is archived at http://www.utah.gov/pmn/index.html.    Pre‐Council Workshop: Mayor David Sakrison called the Workshop to order at 6:00 PM.  In attendance  were Councilmembers Rani Derasary, Heila Ershadi, Tawny Knuteson‐Boyd, Kyle Bailey and Kalen Jones.   Also in attendance were City Manager David Everitt, City Attorney Chris McAnany, Deputy Recorder  Danielle Guerrero, Public Works Director Pat Dean, City Treasurer Jennie Ross, Special Projects Director  Amy Weiser, Planning Director Jeff Reinhart, Police Chief Jim Winder, Communications Director Lisa  Church, Sustainability Director Rosemarie Russo, Recorder Assistant Eve Tallman and Parks, Recreation,  and Trails Director Tif Miller.  Moab Water Conservation and Drought Management Advisory Board  member Kara Dohrenwend also attended.    The Workshop consisted of an update from hydrogeologic consultant Dr. Kenneth Kolm. He gave a  progress report on his study of Moab’s water supply to coincide with the United States Geological  Survey (USGS) groundwater study for Moab/Spanish Valley. Kolm described the topography, and  pointed out the locations of springs, wells, streams, and geologic formations. He went on to discuss the  quality of Moab’s groundwater. He noted the Pack Creek water is high in sulphates, and has a different  signature than the Mill Creek water. He noted the drainage downstream from Kens Lake has a Mill Creek  signature and added that it appears most of Moab’s water supply comes from the Mill Creek drainage.  He noted a cross‐valley fracture in the Steelbender area and pointed out areas where water moves from  the Powerdam area across to Skakel Spring and from the confluence of Mill Creek across to the golf  course area. He concluded with an overview of the Skakel Spring Protection Zone, and a brief overview  of the Springs 1, 2 and 3 Protection Zones and the Well Protection Zones.    Regular Meeting Called to Order:      (:57 on recording)  Mayor Sakrison called the Regular City Council Meeting to order at 6:57 PM and led the Pledge of  Allegiance.  Sixteen members of the public and media were present.    Citizens to be Heard: There were no Citizens to be Heard.    Dark Skies Presentation: Special Projects Director Amy Weiser made a presentation on Dark Skies. She  discussed the City’s publicly‐owned light fixtures that are not shielded. She estimated approximately  $20,000 to replace the unshielded city‐owned lights.  To upgrade bulbs to the correct color range, the  total would be $34,000.  She explained there is an upcoming budget opening and it is up to the Council  to determine whether to conduct this work during the current fiscal year. Councilmember Derasary  asked about energy savings to recapture the expense of the new lighting. Councilmember Jones asked  about proposed new construction of a City shop building and whether lighting upgrades would be made  Page 18 of 117   Page 2 of 4  October 17, 2017  before the existing building was to be replaced. Councilmember Derasary asked about City‐owned lights  that are on all night and Weiser discussed timers and stated the Planners are considering proposed dark  times.  It was the consensus of Council to add the funding in the upcoming budget opening.    Special Events/Vendors/Beer Licenses:      (1:07 on recording)  Clear Solar Co.—Approved  Motion and Discussion:  Councilmember Ershadi moved to approve a Solicitor’s License for Paul  Southam, doing business as Clear Solar Co. to Conduct residential Door‐to‐Door Sales. Councilmember  Jones seconded the motion.  The Council discussed limiting the time of solicitation and Chief Winder  suggested that citizens may call dispatch if solicited after dark, and recommended daylight hours or  normal work hours.   Vote: The motion carried with the condition of business hours from 9:00 AM to 7:00 PM 5‐0 aye, with  Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson‐Boyd voting aye.    New Business:   Electronic Participation in City Council Meetings—Tabled  Motion and Vote: Councilmember Ershadi moved to table Possible Approval of Proposed Ordinance  #2017‐36 – An Ordinance Authorizing Electronic Participation in City Council Meetings and Establishing  Procedures for Electronic Participation until the new Council is seated. Councilmember Bailey seconded  the motion. The motion passed 5‐0 with Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and  Derasary voting aye.     Idling Vehicles—Approved       (1:22 on recording)  Motion and Vote: Councilmember Ershadi moved to approve Proposed Ordinance #2017‐35 – An  Ordinance Amending the City of Moab Municipal Code, Title 10 Vehicles and Traffic, Chapter 10.04  Vehicle Code; Specifically Amending Section 10.04.230 to Define Idling Vehicles and Parking Restrictions.  Councilmember Derasary seconded the motion. The motion passed 5‐0 with Councilmembers Bailey,  Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye.      Wattsmart Communities Memorandum of Understanding—Approved  Motion and Vote: Councilmember Derasary moved to approve a Memorandum of Understanding  between the City of Moab and Rocky Mountain Power for Participation in the WattSmart Communities  Program. Councilmember Bailey seconded the motion. The motion passed 5‐0 with Councilmembers  Bailey, Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye. Regional Business Manager for Rocky  Mountain Power, Deb Dull, noted that Moab is the first WattsSmart Community in Utah.    Trail Resurfacing—Approved  Motion and Vote: Councilmember Jones moved to approve a request for Approval of a Competitive  Proposal/Bid – as outlined in Moab Municipal Code 2.28.050 for Trail Resurfacing Project in the amount  of $24,200 to LeGrand Johnson. Councilmember Knuteson‐Boyd seconded the motion. The motion  passed 5‐0 with Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye.     Page 19 of 117   Page 3 of 4  October 17, 2017  Law Enforcement Vehicles—Approved  Motion and Vote: Councilmember Bailey moved to approve a Purchasing Exception for an Alternative  Procurement Process as outlined in Moab Municipal Code 2.28.110(E) to Purchase Three Law  Enforcement Vehicles. Councilmember Knuteson‐Boyd seconded the motion. The motion passed 5‐0  with Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye.     Animal Control Enforcement Vehicle—Approved  Motion and Vote:  Councilmember Bailey moved to approve a Purchasing Exception for an Alternative  Procurement Process as outlined in Moab Municipal Code 2.28.110(E) to Purchase One Animal Control  Enforcement Vehicle. Councilmember Derasary seconded the motion. The motion passed 5‐0 with  Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye.     Administrative Reports:        (1:37 on recording)  City Manager Everitt reported on a change in parking on Williams Way to accommodate safe bike lanes.  He also talked about a future revision to the intersection at 400 North and 100 West. The Mayor asked  about gravel leftover from the chipseal project. Communications Director Church explained the used  gravel from the chipseal project is considered City property and should be going to the City maintenance  yard for future use.    Mayor and Council Reports:   Mayor Sakrison expressed his thought that the upcoming legislative session would be calm. He stated  the importance of the Legislative Policy Committee and the Utah League of Cities and Towns, which  would hold an orientation in December. He also noted there is planning underway by the State for a  new pricing structure for solid waste.    Councilmember Bailey reported on the recommendation from the Water Conservation Board to install  water flow gauges on Mill Creek and obtaining updated data on spring flows. He also reported on the  Southeastern Utah Water Workshop.    Councilmember Jones reported he attended the Dark Skies meeting, the Solid Waste meeting, and the  Planning Commission meeting.  Jones asked the Mayor for clarification about the concept of a calm  legislative session, in view of the proposed assault on local zoning. The Mayor noted the assault on taxes  localities collect. He mentioned tying transportation to land use.    Councilmember Ershadi reported she attended the Dark Skies meeting, and added there is a database  under development of services available to the homeless.    Councilmember Derasary praised the Arts Festival. She noted she had met with the Sustainability  Director as well as the new Mosquito Abatement Director.  She mentioned her enthusiasm for the  sustainability page on the City’s website.    Approval of Bills Against the City of Moab: Councilmember Derasary moved to pay the bills against the  Page 20 of 117   Page 4 of 4  October 17, 2017  City of Moab in the amount of $70,863.52.  Councilmember Jones seconded the motion.  The motion  carried 5‐0 aye, with Councilmembers Bailey, Ershadi, Jones, Derasary and Knuteson‐Boyd voting aye.    Executive Session: Councilmember Knuteson‐Boyd moved to enter an Executive Closed Session to  Discuss Pending or Reasonably Imminent Litigation.  Councilmember Bailey seconded the motion. The  motion passed 5‐0 with Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye.  The Executive Closed Session was entered into at 7:54 PM.    Councilmember Bailey moved to end the Executive Closed Session and enter into open session.   Councilmember Jones seconded the motion.  The motion passed 5‐0 with Councilmembers Bailey,  Jones, Knuteson‐Boyd, Ershadi and Derasary voting aye. The Executive Closed Session ended at 8:33 PM.    Adjournment: Councilmember Bailey moved to adjourn the meeting. Councilmember Jones seconded  the motion. The motion passed 5‐0 with Councilmembers Bailey, Jones, Knuteson‐Boyd, Ershadi and  Derasary voting aye. Mayor Sakrison adjourned the meeting at 8:34 PM.        APPROVED: __________________        ATTEST: ___________________      David L. Sakrison, Mayor                            Rachel E. Stenta,  City Recorder     Page 21 of 117   Page 1 of 1  October 27, 2017  MOAB CITY COUNCIL MINUTES ‐‐ DRAFT  SPECIAL MEETING  OCTOBER 27, 2017    Special Meeting & Attendance: The Moab City Council held a Special Meeting on the above date in the  Council Chambers at the Moab City Center, located at 217 East Center Street, Moab, Utah. A recording  of the meeting is archived at http://www.utah.gov/pmn/index.html.    Special Meeting Called to Order: Mayor David Sakrison called the Special City Council Meeting to order  at 12:14 PM. In attendance were Councilmembers Tawny Knuteson‐Boyd, Heila Ershadi and Kyle Bailey.  Also in attendance were Assistant City Manager/City Recorder Rachel Stenta and Special Projects  Director Amy Weiser.   Three members of the public were present.    Moab Brewery Package Agency Contract—Approved  Motion and Vote:  Councilmember Bailey moved to approve Local Consent for a Package Agency  Contract for the Moab Brewery, doing business as Moab Brewers LLC Located at 686 South Main Street.  Councilmember Knuteson‐Boyd seconded the motion. The motion passed 3‐0 with Councilmembers  Bailey, Knuteson‐Boyd and Ershadi voting aye.    Proposed Utah State University Branch Development Memorandum of Understanding—Approved  Motion and Vote: Councilmember Knuteson‐Boyd moved to approve Proposed Resolution #59‐2017—A  Resolution Authorizing the Mayor on Behalf of the City of Moab to Sign a Memorandum of  Understanding with Utah State University (USU) and Grand County Regarding the Proposed USU Branch  Campus Development. Councilmember Ershadi seconded the motion. The motion passed 3‐0 with  Councilmembers Bailey, Knuteson‐Boyd and Ershadi voting aye.     Adjournment: Councilmember Bailey moved to adjourn the meeting. Councilmember Knuteson‐Boyd  seconded the motion. The motion passed 3‐0 with Councilmembers Bailey, Knuteson‐Boyd and Ershadi  voting aye. Mayor Sakrison adjourned the meeting at 12:19 PM.        APPROVED: __________________        ATTEST: ___________________      David L. Sakrison, Mayor                            Rachel E. Stenta,  City Recorder     Page 22 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 5‐1 Title: FY2018 Budget Opening #1 Date Submitted: November 8, 2017 Staff Presenter: David Everitt Attachment(s): ‐ Memo ‐ Spreadsheet of recommended changes Recommended Motion: None at this time. Information only. Background/Summary: From time to time, it is necessary to amend the adopted annual budget to adjust revenues and expenses, account for unplanned budget items, and reprioritize spending. This is the first of two or three budget amendments that you will see before the end of the fiscal year (including the closeout amendments). Compared to last year’s first budget amendment, this one is not nearly as substantial. There are no major personnel or capital project additions, and most substantial changes are one‐time expenses that may not be needed in future budgets. Details are in the attached memo and spreadsheet. Page 23 of 117       November 7, 2017 To: Moab City Council From: David Everitt Re: Budget Opening #1, FY 2017-18 Dear Councilmembers, From time to time, it is necessary to amend the adopted annual budget to adjust revenues and expenses, account for unplanned budget items, and reprioritize spending. This is the first of two or three budget amendments that you will see before the end of the fiscal year (including the closeout amendments). Compared to last year’s first budget amendment, this one is not nearly as substantial. Generally, the better practice is to avoid significant policy- and personnel-related changes midyear, and we have attempted to minimize the recommended changes in this budget amendment accordingly. There are no major personnel or capital project additions, and most substantial changes are one-time expenses that may not be needed in future budgets. The one exception to this is the proposed increase needed to cover the increase in health insurance premiums for employees. Also, it is simply too early to perform any useful revenue analysis; with only 2-3 months’ worth of revenue in so far, we are not in a place to recommend any significant adjustments. Sales tax trends remain encouraging, however, and culinary water and sewer fund revenues appear to be on track as budgeted. Highlights Overall, the recommended changes result in: - General Fund: a net increase of $231,573 (2%), with $98,704 coming from General Fund balance; - Recreation Fund: an increase of $11,383 for insurance premiums, to be paid for via a General Fund transfer - Millcreek Fund: a net impact of $3,000 for tree plantings and education, to be paid for out of the Millcreek Fund balance; - Capital Projects: no net change because of transfers in and out of this fund; - Culinary Water: a net impact of $12,008 for insurance premiums - Sewer Enterprise Fund: a net impact to the operational budget of $18,344; and - Storm Water Enterprise Fund: a net impact of $4,736. - Class C and CDBG funds are unaffected. Significant departmental changes are as follows: All departments: - Health insurance premiums and wellness program costs are spread out over every department ($102,362); some departments had additional changes in benefit amounts due to changes in staff. Page 24 of 117  2  Police: ‐ One-time cash infusion ($39,450) from the Cat Room construction leftover funds – to be used in the service of all things feline at the Shelter. Engineering: ‐ One-time expenses associated with arrival of City Engineer, some equipment computer- related replacements and upgrades, and some safety equipment purchases ($9,000) Recorder: ‐ IT needs a couple of new switches for city facilities ($8,000) Administration: ‐ Consolidated gift card program to Admin budget ($6,000) ‐ Added funding to continue the “premium” plan for local print ads ($15,000) Capital Projects: ‐ Pass-through for grant for Bark Park improvements ($10,000) ‐ Funds for vehicle leases for Police as approved during October council meeting ($14,563) ‐ Purchase of a “changeable message sign” for multiple uses around the city ($35,000) – events, street closures, new traffic patterns, emergencies, etc. Culinary Water: ‐ Fully funded SCADA upgrades based on bid amounts ($100,000) ‐ Funded truck request ($55,000) Sewer: ‐ Made various corrections to operations budget ($18,344) ‐ Moved funds from Equipment to Sewer Replacement Projects ($200,000) Storm Water: ‐ Pass through of grant funds for riparian restoration project ‐ Adjusted revenue down based on not passing new rates yet (-$75,000) ‐ Reduced personnel expenses because position not hired yet (-$34,000) Page 25 of 117 Resolution #58-2017 Page 1 of 5 RESOLUTION # 58‐2017    A RESOLUTION AMENDING THE FISCAL YEAR 2017/2018 BUDGET    WHEREAS, the City of Moab has proposed to amend the 2017/2018 fiscal year budget for the various funds;    NOW, THEREFORE BE IT RESOLVED THAT THE 2017/2018 FISCAL YEAR BUDGET SHALL BE AMENDED AS  FOLLOWS:  Amended Fiscal Year 2017/2018 Budget          Amended    Amended          Revenue  Expenditures  1. General Fund ($12,004,730) $  12,004,730   2. Recreation Fund ($1,745,679) $ 1,745,679  3. Millcreek Fund  ($456,000)  $456,000  4. Capital Projects Fund ($ 2,073,003) $ 2,073,003  5. Enterprise Water Operating ($ 1,212,015) $ 1,002,522  6. Enterprise Water Capital Expenses   $ 473,000  7. Enterprise Sewer Operating ($ 1,778,068) $ 1,336,717  8. Enterprise Sewer Capital Expenses   $ 12,582,200  9. Enterprise Storm Water Operating  ($245,264) $ 79,000  10. Enterprise Storm Water Capital Expenses   $ 365,964        2017/2018 Fiscal Year Budget Amendments     FUNDS   Account # Account Name Adjustment Amount    General Fund      Revenue   10‐32‐210 Commercial Building Permits  $                (35,000.00)  10‐36‐970 Insurance Income  $                (12,022.00)  10‐39‐940 General Fund Beg Balance  $                (98,704.00)  10‐39‐950 Transfer from Other Funds  $                (85,847.00)    Total Revenue  $              (231,573.00)  General Fund   Expenses   Administrative      10‐414‐22 Public Notices  $                   15,500.00   10‐414‐10 Salaries & Wages  $                (33,182.00)  10‐414‐13 Benefits  $                (17,694.00)  10‐414‐17 Employee Bonus Program  $                     6,000.00   Recorder      10‐415‐13 Benefits  $                   47,260.00   Page 26 of 117 Resolution #58-2017 Page 2 of 5   Information Technology      10‐430‐74 Equipment  $                     8,000.00     Engineering      10‐419‐13 Benefits  $                     4,959.00   10‐419‐23 Travel  $                     3,500.00   10‐419‐24 Office Expense & Supplies  $                     5,000.00   10‐419‐30 Monthly Fuel ‐ Gascard  $                         500.00   10‐419‐46 Special Departmental Supplies  $                     3,000.00   Treasurer      10‐420‐13 Benefits  $                     2,740.00   Police      10‐421‐25  Equipment Supplies &  Maintenance  $                     3,022.00   10‐421‐13 Benefits  $                   30,335.00   Animal Control      New Line Item Grant Expenses ‐ Donor  $                   39,450.00   10‐426‐13 Benefits  $                     2,596.00   Streets      10‐440‐13 Employee Benefits  $                     8,598.00   10‐440‐42 Street Lights  $                (10,000.00)  Facilities      10‐443‐26.3 Center Street Gym  $                     9,000.00   10‐443‐13 Employee Benefits  $                   10,215.00   Safety      10‐451‐13 Employee Benefits  $                     1,842.00   10‐441‐25  Equipment Supplies &  Maintenance  $                   (2,000.00)  Fleet      10‐444‐13 Employee Benefits  $                     2,740.00   Parks      10‐451‐13 Employee Benefits  $                     9,020.00   Film Commission      10‐428‐13 Employee Benefits  $                     1,797.00   Planning      10‐418‐13 Employee Benefits  $                   34,180.00   10‐418‐10 Salaries & Wages  $                   33,812.00     Transfers      10‐480‐86 Transfer to Recreation Fund  $                   11,383.00     Total Expenses  $                231,573.00          Recreation Fund   Revenue   23‐33‐562 City of Moab  $                (11,383.00)  Page 27 of 117 Resolution #58-2017 Page 3 of 5  Total Revenue  $                (11,383.00)  Expenses   23‐640‐13 Employee Benefits  $                     5,526.00   23‐452‐13 Employee Benefits  $                     3,117.00   23‐800‐13 Employee Benefits  $                     2,740.00     Total Expenses  $                   11,383.00          Millcreek Project Fund    Revenue   28‐33‐579 Future Grants  $                   (3,000.00)  28‐39‐209 Beginning FB  $                   (3,000.00)   Total Revenue  $                   (6,000.00)  Expenses   28‐400‐76 Tree Advertising/Education  $                     1,500.00   28‐400‐86 Trees/Irrigation  $                     4,500.00    Total Expenses  $                     6,000.00          Capital Projects Fund    Revenue   41‐36‐124 Grants  $                (10,000.00)  41‐39‐561 Cap Projects Beg Fund Balance  $                (39,450.00)  Total Revenue  $                (49,450.00)  Expenses   41‐791‐50 Police Equipment  $                     2,000.00   41‐791‐50 Police Equipment  $                   12,563.00   41‐780‐44 Park Improvements  $                   10,000.00   41‐440‐80 Transportation Master Plan  $                (30,000.00)  41‐780‐46 Public Works Equipment  $                   35,000.00   New Line Item Dark Sky Capital Improvement  $                   34,040.00   New Line Item Transfer to General Fund  $                   85,847.00   41‐770‐50 City Center Bldg Improvements  $              (100,000.00)   Total Expenses  $                   49,450.00          Water Fund   Operating Revenue   New line item Grant  $                (90,000.00)    Operating Expenses   51‐500‐13 Employee Benefits  $                   12,008.00     Capital Expenses   Projects:   Water Study   $                   90,000.00   Page 28 of 117 Resolution #58-2017 Page 4 of 5 Millcreek Dr. PRV and Water line Replacement  $              (150,000.00)  Fire Hydrants   $                   (5,000.00)  Equipment ‐ SCADA System   $                100,000.00     Direct Purchases:   1661.2 ‐ Equipment ‐ water Replacement Truck  $                   55,000.00            Sewer Fund   Operating Revenue   52‐57‐200 Sewer Existing Facility Fee  $                (41,953.00)  52‐57‐210 Sewer Studies Fee  $                   (2,021.00)  Total Operating Revenue  $                (43,974.00)    Non‐operating Revenue   52‐56‐111 Sewer Impact Fees  $                   43,974.00    Total Non‐Operating Revenue  $                   43,974.00     Operating Expenses   52‐600‐10 Salaries & Wages  $                   40,488.00   52‐600‐13 Employee Benefits  $                     2,951.00   52‐600‐27 WWTP ‐ Utilities  $                   20,000.00   52‐600‐82 Interest on Sewer Bonds  $                   15,857.00   52‐610‐13 Employee Benefits  $                     1,322.00   52‐610‐15 Overtime  $                     4,000.00   52‐610‐25 Equipment Supplies & Maint  $                (10,000.00)  52‐610‐26 Bldg/Grds Supplies & Maint  $                   (1,000.00)  52‐610‐27 Utilities  $                     1,000.00   52‐610‐29 Rentals  $                   (2,500.00)  52‐610‐31 Professional & Technical  $                (13,500.00)  52‐610‐33 Education  $                   (2,400.00)  52‐610‐35 Freight  $                     1,600.00   52‐610‐46 Spec Dept Supplies  $                     4,500.00     Total Operating Expenses  $                   62,318.00     Capital Expenses   Sewer Projects   Sanitary Sewer Replacement  Projects Interest Payment  $                200,000.00     Total Capital Projects  $                200,000.00     Direct Purchases:   1661.3 Equipment ‐ sewer   $              (200,000.00)   Total Direct Purchases  $              (200,000.00)  Page 29 of 117 Resolution #58-2017 Page 5 of 5          Storm Water Utility  Fund   Operating Revenue   53‐36‐460 Non‐Point Source Financial Assist  $                (36,264.00)  53‐36‐450 Storm Water Drainage Fee  $                 75,000.00    Total Operating Revenue  $                38,736.00  Operating Expenses   53‐400‐10 Salaries & Wages  $                (19,000.00)  53‐400‐13 Employee Benefits  $                (15,000.00)   Total Operating Expense  $                (34,000.00)    Capital Expenses   Projects:   Pack Creek Bank Restoration Project  $                   36,264.00     Total Capital Projects  $                   36,264.00         PASSED AND ADOPTED in open Council by a majority vote of the Governing Body of the City of Moab this 12th  day of December, 2017.      David L. Sakrison    Mayor  ATTEST:      Rachel E. Stenta  City of Moab   Page 30 of 117 Title: Approval of a Special Event License and Parade Application for the Moab Area Chamber of Commerce for the Tree Lighting on Friday, December 1, 2017at Swanny City Park and the 2017 Electric Light Parade on Saturday, December 2, 2017, along Main Street. Along with the application a Request for Waiver of fee is included for the Special Event Fee, not to exceed $400. Fiscal Impact: The City Police Department along with City Public Works Department are utilized for each of these. Staff Presenter(s): Carmella Galley Department: Administration Applicant: Moab Area Chamber of Commerce Background/Summary: These events are annual community events. The Tree Lighting is actually conducted by the City Parks Department along with the Chamber of Commerce and does not require a Park Use Permit for Swanny Park. The Light Parade involves the entire community and is an event that is looked forward to by all. The City Police Department and City Streets Department coordinate street closures and the re-routing of traffic through the area for the safety of all. The Special Events Review Committee has met and the one condition that will be required is the UDOT Permit to hold the parade on Main Street. Our understanding is that it is forthcoming and may have actually been obtained by the time of this meeting. UDOT Permit has been obtained and attached. Options: The Council may approve, approve with conditions, deny or postpone tis item. Staff Recommendation: The Events Review Committee recommends approval of these events with the above condition. Agenda Summary Sheet Council Meeting Date: November 14, 2017 #: 6-1 Page 31 of 117 Recommended Motion: I move to approve the Special Event and Parade Application for the 2017 Tree Lighting and Electric Light Parade. Attachment(s): - Event Application - Parade Application - Request for Fee Waiver - Fee Waiver Criteria - UDOT Permit Page 32 of 117 Page 33 of 117 Page 34 of 117 Page 35 of 117 Page 36 of 117 Page 37 of 117 Page 38 of 117 Moab City Council Agenda Item Meeting Date: Nov. 14, 2017 #: 6-3, 6-4 Title: Approval of Class II Beer License for Wesley Shannon, d.b.a. La Sal House Restaurant, LLC located at 11 East 100 North. Granting of Local Consent for a Full-Service Restaurant Liquor License for La Sal House Restaurant, LLC located at 11 East 100 North. Date Submitted: October 31, 2017 Staff Presen ter: Jennie Ross, Treasurer Department: Treasurer Backgro und/Summary: This location has been previously licensed as a restaurant and will be experiencing a change in ownership effective January 1, 2018. This application is for a Class II Beer License and Local Consent for a Full-Service Restaurant Liquor License. The Class II Beer License entitles the Licensee to sell beer in the original containers, on the premises for consumption on the premises, in accordance with the State of Utah Liquor Control Act and ordinances of the City of Moab. This location has been licensed previously for beer and liquor and there were no proximity issues. Options: Approve, deny, or modify. Staff Recommendation: City staff recommends approval of this Class II Beer License and Local Consent. Recommended Motion: "I move to approve the Class II Beer License and Local Consent for a Full-Service Restaurant Liquor License for Wesley Shannon, d.b.a. La Sal House Restaurant, LLC located at 11 East 100 North." Attachment(s): Retail Beer License Application Local Consent Form Page 39 of 117 Page 40 of 117 Page 41 of 117 Page 42 of 117 Page 43 of 117 #: 7‐1 Title: Approval of Budgeted Purchase of Kubota Tractor with Mower Deck Fiscal Impact: Not to exceed $14,000.00 Staff Presenter(s): Public Works Department Department: Parks Department Applicant: N/A Background/Summary: Requesting a budgeted purchase of a Kubota Riding Mower on State Contract for the price of $10,283.31. Also requesting a budgeted purchase of 72” Mower Deck SD for the price of $3074.43. It is to replace the 1997 New Holland riding mower that has been at Old City Park for 20 years and we can no longer get repair or replacement parts. Options: Approve, deny, or modify. Staff Recommendation: Approve Recommended Motion: Move to allow the purchase of the Kubota Tractor and Mower Deck for the Parks Department Attachment(s): Bonneville Equipment Invoice State of Utah Cooperative Contract Agenda Summary Sheet Council Meeting Date: November 14, 2017 Page 44 of 117 Page 45 of 117 Page 46 of 117 Page 47 of 117 Page 48 of 117 Page 49 of 117 Page 50 of 117 Page 51 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 7‐2 Title: Forgiveness Agreement for Grant for Culinary Water Master Plan Date Submitted: November 8, 2017 Staff Presenter: David Everitt Attachment(s): ‐ Principal Forgiveness Agreement between the State of Utah Drinking Water Board State Revolving Loan Fund and the City of Moab Recommended Motion: I authorize the City Manager to sign the Principal Forgiveness Agreement on behalf of the City of Moab. Background/Summary: The Division of Drinking Water Board awarded the City a $90,000 grant to conduct a Culinary Water Storage and Distribution Master Plan in August. This agreement memorializes that grant and allows the City to accept the grant funds from the State. Page 52 of 117 195 North 1950 West • Salt Lake City, UT Mailing Address: P.O. Box 144830 • Salt Lake City, UT 84114-4830 Telephone (801) 536-4200 • Fax (801) 536-4211 • T.D.D. (801) 903-3978 www.deq.utah.gov Printed on 100% recycled paper State of Utah GARY R. HERBERT Governor SPENCER J. COX Lieutenant Governor Department of Environmental Quality Alan Matheson Executive Director DIVISION OF DRINKING WATER Marie E. Owens, P.E. Director Drinking Water Board Betty Naylor Brett Chynoweth Jeff Coombs Tage Flint Eric Franson, P.E. Roger G. Fridal Brad Johnson David Stevens, Ph.D. Mark Whitney. Marie E. Owens, P.E. Executive Secretary September 1, 2017 Dave Everitt Moab City 217 East Center Street Moab, Utah 84532 Dear Mr. Everitt: Subject: Planning Loan Agreement (System# 10003, SRF# 3F292). On August 29, 2017, the Drinking Water Board authorized a planning loan of $90,000 with $90,000 in principal forgiveness to Moab City to fund an engineering planning study to the City’s drinking water system. Please review the enclosed planning recipient agreement between the City and the Drinking Water Board. If you have any changes that you would like to see in the document you may mark-up the proposed agreement and return it to our office. If not, please fill in any blanks such as dates and Tax ID #, and sign in the spaces so indicated. Please include a project description and scope of work as part of the planning loan agreement. If you have any questions please contact Sam Grenlie or myself at 536-4200. Sincerely, Marie E. Owens, P.E. Assistant Executive Secretary MEO:hb Enclosures Cc: Bret Reynolds, CIVCO Engineering, 1256 W 400 S, ste 1, Vernal, UT 84078 Page 53 of 117 Recipient Agreement - Page1 Contract # Amount: $90,000.00 Recipient: Moab City Tax ID # 87-6000248 CONSTRUCTION PRINCIPAL FORGIVENESS AGREEMENT DRINKING WATER BOARD STATE REVOLVING FUND STATE OF UTAH Department of Environmental Quality Division of Drinking Water This Construction Principal Forgiveness Agreement (the “Agreement”) is entered into by and between the State of Utah, Department of Environmental Quality, Division of Drinking Water, Drinking Water Board (hereinafter the "BOARD") and the Moab City an applicant for construction principal forgiveness under the Drinking Water Board provisions contained in R309-705 of the Utah Administrative Code as authorized by Title 73, Chapter 10c, Utah Code (hereinafter the "RECIPIENT"). Pursuant to the provisions of the Statute, and the powers and functions of the Drinking Water Board, the BOARD hereby finds and determines, based upon the formal application of the RECIPIENT, the evidence provided by the RECIPIENT to the BOARD and its staff, and information developed by the BOARD in its own investigations and at the hearings on the application of the RECIPIENT, the following, that: 1. The RECIPIENT is a Utah nonprofit corporation. 2. The BOARD has determined that construction principal forgiveness is necessary to complete the proposed Project as described hereafter as Exhibit-1. 3. The RECIPIENT has been authorized by the BOARD pursuant to Section R309-705 of the Utah Administrative Code and as authorized by Section 73-10c-4 to receive principal forgiveness funds for the project. Based upon these findings, the BOARD is authorized and empowered to, and does hereby, enter into the following Agreement with the RECIPIENT. Page 54 of 117 Recipient Agreement - Page2 GENERAL PROVISIONS 1. The BOARD shall provide the RECIPIENT the amount of $ 90,000.00 (PRINCIPAL FORGIVENESS AMOUNT) for the completion of the Project as described in Exhibit-1, Work Description and Cost Breakdown. 2. The RECIPIENT shall complete the Project described in Exhibit-1, Work Description and Cost Breakdown. If work on the Project is not completed by 20 , this Agreement may be canceled by written notice from the BOARD to the RECIPIENT. No work completed after receipt of the notice shall be reimbursable. 3. The RECIPIENT shall notify the BOARD in writing of any proposed modifications to the Project which alters Exhibit-1, Work Description and Cost Breakdown. If such notification is not received, the cost of the proposed modification will be disallowed. 4. The PRINCIPAL FORGIVENESS AMOUNT shall be deposited with other funds, including other principal forgiveness monies, necessary to complete the Project into a supervised escrow account at the time this Agreement is executed and shall be disbursed only after all other loan funds have been disbursed on a pro-rata basis with other principal forgiveness monies. All disbursements from the escrow account must be reviewed and approved in advance by the RECIPIENT and the BOARD. Any unused funds remaining in the escrow account upon completion of the Project, limited to the PRINCIPAL FORGIVENESS AMOUNT or a pro-rata share, must be returned to the BOARD. Surplus funds returned to the BOARD shall be applied as a reduction of the PRINCIPAL FORGIVENESS AMOUNT. 5. The RECIPIENT shall comply with all laws which normally govern its affairs in regard to contacts, fiscal procedures and procurement procedures. 6. The RECIPIENT shall indemnify and hold harmless the State of Utah, the Department of Environmental Quality, the Division of Drinking Water, the BOARD and their officers, agents and employees from and against any and all loss, damage, injury, liability, and claims, including claims for personal injury or death, damages to personal property and liens of workmen and materialmen, howsoever caused, resulting directly or indirectly from the performance of this construction principal forgiveness agreement by the RECIPIENT, or the operations of the Project and the culinary water system for which this Project is a part including attorneys fees and costs in the investigation or defense of any claim, whether or not the claim has merit. 7. The RECIPIENT shall be an independent contractor, and, as such, shall have no authorization, express or implied, to bind the State of Utah, the Department of Environmental Quality, the Division of Drinking Water, or the Drinking Water Board to any agreement, settlement, liability, or understanding whatsoever, nor to perform any acts as agent for the State of Utah, except as herein expressly set forth. Page 55 of 117 Recipient Agreement - Page3 8. RECIPIENT expenditures under this Agreement determined by audit to be ineligible for reimbursement because they were not authorized by the terms and conditions of this Agreement, or that are inadequately documented, and for which payment has been made to the RECIPIENT will be immediately refunded to the BOARD by the RECIPIENT upon written demand of the BOARD. The RECIPIENT further agrees that the BOARD shall have the right to withhold any or all subsequent payments under this or other contracts to RECIPIENT until recoupment of overpayment is made. 9. This Agreement may be altered, modified, or supplemented only by written amendment, executed by the parties hereto, and attached to the original signed copy of this Agreement. No claim for services furnished by the RECIPIENT, not specifically authorized by this Agreement will be allowed by the BOARD. 10. If it is determined that in any manner the construction agreement was improperly made or entered into, or if the monies are or were used improperly or contrary to the terms of this agreement, the RECIPIENT shall pay to the BOARD the amount of all monies and benefits received by the RECIPIENT by the BOARD. 11. The Recipient agrees, in accepting the proceeds, to comply with all applicable state and federal regulations related to the Utah State Revolving Fund administered by the Drinking Water Board. These requirements include, but are not limited to, Title XIV of the Safe Drinking Water Act of 1996, OMB Circular A-133, the Utah Federal State Revolving Fund (SRF) Program (R309-705 of the Utah Administrative Code), the Utah Money Management Act, the Utah Procurement Code and the State of Utah Legal Compliance Audit Guide. 12. The Applicant is required to submit a Plan of Operation and Operation and Maintenance Manual according to the following: A. A Plan of Operation, which includes a schedule summarizing appropriate times for essential actions to be taken for operation of the facility, must be submitted to the committee in draft at initiation of construction and approved in final form prior to 50% of construction completion. As a minimum, the plan of operation must include provisions for an Operation and Maintenance manual, Emergency Operating and Response Plan, properly trained management, adequate number and training of operation and maintenance personnel, budget plan for operation and maintenance, operational reports, and start-up procedures. B. An Operation and Maintenance (O&M) manual which provides long-term guidance for efficient facility operation and maintenance must be submitted and approved in draft and final form prior to 50% and 90% of completion. 13. The Applicant shall require contractors hired to perform work on their project to pay prevailing wage rates according to Davis-Bacon labor wage requirements, as required by the American Recovery and Reinvestment Act (ARRA). Page 56 of 117 Recipient Agreement - Page4 14. The Applicant is required to comply with the Buy American provision; Section 1605 of ARRA. Page 57 of 117 Recipient Agreement - Page5 EXECUTION NOW, THEREFORE, by virtue of the authority contained in Title 73, Chapter 10, Utah Code Annotated, 1953, as amended, the parties hereto mutually agree to perform this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of , 20 . This Agreement will take effect upon approval as evidenced by the appropriate signatures. RECIPIENT Moab City 217 East Center Street Moab, Utah 84532 By: Dave Everitt City Manager By: Rachel Stenta Treasurer STATE APPROVED - DRINKING WATER BOARD By: Michael J. Grange, P.E. Assistant Executive Secretary APPROVED - DIVISION OF FINANCE By: Sheri Witucki APPROVED - AVAILABILITY OF FUNDS By: Division of Finance Page 58 of 117 Recipient Agreement - Page6 JURAT STATE OF UTAH ) :ss COUNTY OF Grand ) On this day of , 20 , personally appeared before me Dave Everitt and Rachel Stenta, who being by me duly sworn did say they are the duly elected City Manager and Treasurer, respectfully, of Moab City, a Utah nonprofit corporation, and that the foregoing instrument was signed in behalf of said corporation by authority of a resolution of its governing body passed on the day of , 20 , and said persons acknowledged to me that said corporation executed the same. My Commission Expires: Notary Public, residing at Page 59 of 117 Recipient Agreement - Page7 Exhibit No. 1 WORK DESCRIPTION & COST BREAKDOWN Moab City CONSTRUCTION PRINCIPAL FORGIVENESS AGREEMENT PROJECT DESCRIPTION Moab City has requested and been approved for construction principal forgiveness from the Drinking Water Board. This principal forgiveness is for the cost of preparation of engineering planning study associated with drinking water system improvements for Moab City. To partially fund this work the Board authorized construction principal forgiveness of $90,000 to Moab City SCOPE OF WORK (Please attached a copy of the scope of work) Page 60 of 117 AGENDA SUMMARY  MOAB CITY COUNCIL MEETING  November 14, 2017        Agenda Item  #: 7‐3      Title:  Amendment to the original donor agreement which provided funds for the  improvements to the cat room at the animal shelter.   Staff Presenter:  Amy Weiser, Special Projects Manager  Department:  Administration        Summary:       The improvements to the cat room at the animal shelter are complete. There are remaining  funds that the donor has agreed to gift to the animal shelter for ongoing expenses related to  the cat room.    The City Attorney wrote the amended agreement and it was reviewed, approved and signed  by Del Keys.       Possible Actions:    1. Approve the amended donor agreement as written  2. Continue to the next Council meeting for further discussion.        Recommended Motion: “I move to approve the amended donor agreement as written.”      Attachment(s):  Amended Donor Agreement     Original Donor Agreement      Page 61 of 117 Page 62 of 117 Page 63 of 117 Page 64 of 117 Page 65 of 117 Page 66 of 117 Page 67 of 117 AGENDA SUMMARY  MOAB CITY COUNCIL MEETING  November 9, 2017          Agenda Item  #: 7‐4    Title: Approval of Resolution 60-2017 Adopting the 2018 Health Reimbursement Arrangement (HRA) Plan  Fiscal Impact: Budgeted Staff Presenter(s): Rachel Stenta, City Recorder/Assistant City Manager  Department: Recorder/Human Resources Applicant: n/a       Background/Summary: . The Health Reimbursement Arrangement (HRA) is an alternate benefit offered to employees who have health insurance coverage through a spouse’s eligible plan. The City contributes an amount equal to our health/vision/dental premiums into a third-party administered account from which the employee can reimburse eligible medical expenses as regulated by the IRS. Any funds remaining at the end of the year are returned to the City, offering a cost savings in returned premiums as well as a reduction in our Health Insurance utilization. This resolution adopts the new amounts for 2018 as well as changes the third-party administration.    Options: Approve, Deny, Postpone    Staff Recommendation: Approval    Recommended Motion: I move to approve (insert agenda item title)    Attachment(s):  Resolution 60-2017 Plan documents and highlights  Page 68 of 117 Resolution #60‐2017     RESOLUTION #60‐2017    A RESOLUTION ADOPTING THE CITY OF MOAB HEALTH REIMBURSEMENT ARRANGEMENT PLAN  AND SUMMARY PLAN DESCRIPTION DOCUMENTS    WHEREAS, the City of Moab is desirous of offering a Health Reimbursement Arrangement to our  classified employees and elected officials; and    WHERAS, Health Reimbursement Arrangement Plans and Summary Plan Description Documents  (referred to as the “Plan”) should be approved by the Governing Body;    NOW, THEREFORE, we, the Governing Body of the City of Moab do herby resolve the following:  RESOLVED, that the form of amended Health Reimbursement Arrangement effective  January 1, 2018 , presented to this meeting is hereby approved and adopted and that the  proper officers of the Corporation are hereby authorized and directed to execute and deliver  to the Administrator of the Plan one or more counterparts of the Plan.  RESOLVED, that the Administrator shall be instructed to take such actions that are  deemed necessary and proper in order to implement the Plan, and to set up adequate  accounting and administrative procedures to provide benefits under the Plan.  RESOLVED, that the proper officers of the Corporation shall act as soon as possible to notify  the employees of the Corporation of the adoption of the Health Reimbursement  Arrangement Plan by delivering to each employee a copy of the summary description of the  Plan in the form of the Summary Plan Description presented to this meeting, which form is  hereby approved.  The undersigned further certifies that attached hereto are true copies of the  Health Reimbursement Arrangement Plan as amended and restated and the Summary  Plan Description approved and adopted in the foregoing resolutions.  This resolution shall take effect immediately upon passage.  Passed and adopted by action of the Governing Body of the City of Moab in open session this  14th day of November, 2017.                                   By: ___________________________          David L. Sakrison   Mayor  ATTEST:________________________________  Rachel Stenta  City Recorder  Page 69 of 117 Copyright 2002-2017 E Benefits Administration 1 MOAB CITY ACTIVE EMPLOYEE EXEMPT HRA PLAN HIGHLIGHTS Effective date: Moab City (the "Company") established the Moab City Active Employee exempt HRA (the "Plan") effective 01/01/2018. The following highlights describe the Plan as amended and restated effective 01/01/2016. Eligibility: The following employees are eligible for the Plan Full time (30 hours or more per week) Employees who waive the Moab City Group health plan and have coverage under a spouse/domestic partner’s Employer’s Group Health Plan. If you are an Eligible Employee, you may enter the Plan at any time specified in the "Enrollment Periods" specified below. Enrollment Periods: On the first day of the calendar month coincident with or next following the time you meet the eligibility criteria specified above. Benefits Health Reimbursement Account. You will be entitled to receive reimbursement from this account for Eligible Expenses incurred by you, your spouse and dependents, if any (Covered Persons). The annual limit on reimbursement is One Covered Person (Participant only):  Single Coverage - $6697.00 + $ 1,206.28 Wellness incentive. Two Covered Persons (Participant plus one other Covered Person)  Member + Spouse - $13,984.59 + $ 2,518.96 Wellness incentive: Member + Child - $12,988.27 + $ 2,339.49 Wellness Incentive. More than two Covered Persons (Family coverage):  Family - $20,347.25 + $3,665.03 Wellness Incentive The Plan will reimburse all medical expenses for Covered Persons that are excludable from income under the federal tax code. The Plan will not reimburse you for the cost of over the counter drugs unless such medicine or drug is a prescribed drug (determined without regard to whether such drug is available without a prescription) or is insulin. Claims/deadlines: You must submit claims for reimbursement within 90 days after the end of the Plan Year. You will receive a Debit Card upon enrollment to use for out of pocket medical expenses. Page 70 of 117 Copyright 2002-2017 E Benefits Administration 2 MOAB CITY ACTIVE EMPLOYEE EXEMPT HRA PLAN HIGHLIGHTS Any Manual Claims must be submitted to E Benefits Administration Mail: PO Box 190466, Boise, ID. 83719 email claims@ebenefitsadminsitation.com Fax: 888-876-1058 Note: These plan highlights are intended to be a very concise overview of plan features. For a detailed description of plan features, please review the Summary Plan Description or contact the Plan Administrator for more information. The plan features described in these plan highlights are subject to change and in the event of a discrepancy between the legal plan document and these highlights (or any other summary of plan features), the Plan document shall control. V-3.00 Page 71 of 117 Copyright 2002-2017 E Benefits Administration 1 ADOPTION AGREEMENT HEALTH REIMBURSEMENT PLAN The undersigned adopting employer hereby adopts this Plan. The Plan is intended to qualify as a health reimbursement arrangement under Code sections 106 and 105. The Plan shall consist of this Adoption Agreement, its related Basic Plan Document and any related Appendix and Addendum to the Adoption Agreement. Unless otherwise indicated, all Section references are to Sections in the Basic Plan Document. COMPANY INFORMATION 1. Name of adopting employer (Plan Sponsor): Moab City 2. Address: 217 E Center St. 3. City: Moab 4.State: Utah 5. Zip: 84532 6. Phone number: 435-259-2683 7. Fax number: 435-259-0600 8. Plan Sponsor EIN: 87-6000248 9. Plan Sponsor fiscal year end: 12/31 10a. Plan Sponsor entity type: i. [ ] C Corporation ii. [ ] S Corporation iii. [ ] Non Profit Organization iv. [ ] Partnership v. [ ] Limited Liability Company vi. [ ] Limited Liability Partnership vii. [ ] Sole Proprietorship viii. [ ] Union ix. [ X ] Government Agency x. [ ] Other: __________ 10b. If 10a.viii (Union) is selected, enter name of the representative of the parties who established or maintain the Plan: __________ 11. State of organization of Plan Sponsor: Utah 12a. The Plan Sponsor is a member of an affiliated service group: [ ] Yes [ X ] No 12b. If 12a is "Yes", list all members of the group (other than the Plan Sponsor): __________ 13a. The Plan Sponsor is a member of a controlled group: [ ] Yes [ X ] No 13b. If 13a is "Yes", list all members of the group (other than the Plan Sponsor): __________ PLAN INFORMATION A. GENERAL INFORMATION. 1. Plan Number: 502 2. Plan name: a. Moab City b. Active Employee Exempt Health Reimbursement Plan. 3. Effective Date: 3a. Original effective date of Plan: 01/01/2018 3b. Is this a restatement of a previously-adopted plan: [ X ] Yes [ ] No 3c. If A.3b is "Yes", effective date of Plan restatement: 01/01/2018. NOTE: If A.3b is "No", the Effective Date shall be the date specified in A.3a, otherwise the date specified in A.3c; provided, however, that when a provision of the Plan states another effective date, such stated specific effective date shall apply as to that provision. 4a. Plan Year means each 12-consecutive month period ending on 12/31 (e.g. December 31). If the Plan Year changes, any special provisions regarding a short Plan Year should be placed in the Addendum to the Adoption Agreement. 4b. The Plan has a short plan year: [ ] Yes [ X ] No 4c. If A.4b is "Yes", the short plan year begins __________ and ends on __________. 5. Is the Plan Subject to ERISA? [ ] Yes [ X ] No B. ELIGIBILITY. Page 72 of 117 Copyright 2002-2017 E Benefits Administration 2 Other Company Benefit Plan 1a. An Employee is eligible to participate in the Plan under the same terms and conditions as under the Company benefit plan(s) specified in B.1b: i. [ ] Yes - without limitation ii. [ ] Yes - with limitations and modifications described in B.1c iii. [ X ] No – Only Full Time employee who waive the employer sponsored group health plan but retain coverage under an ACA compliant spousal/partner plan are eligible to participate. 1b. If B.1a is not "No", enter name of other Company benefit plan(s): __________. 1c. If B.1a is " Yes - with limitations and modifications", describe limitations and/or modifications: __________. NOTE: If B.1a is not "No", the remainder of Section B is disregarded. Exclusions/Modifications If B.1a is "No", the term "Eligible Employee" shall not include (Check items B.2 - B.6a as appropriate): 2. [ ] Union. Any Employee who is included in a unit of Employees covered by a collective bargaining agreement, if benefits were the subject of good faith bargaining, and if the collective bargaining agreement does not provide for participation in this Plan. 3. [ X ] Any leased employee. 4. [ X ] Non-Resident Alien. Any Employee who is a non-resident alien who received no earned income (within the meaning of Code section 911(d)(2)) which constitutes income from services performed within the United States (within the meaning of Code section 861(a)(3)). 5. [ X ] Part-time. Any Employee who is expected to work less than 30 hours per week. 6a. [ ] Other. Other Employees described in B.6b. 6b. If B.1a is "No", and B.6a is selected, describe other Employees excluded from definition of Eligible Employee: __________. NOTE: The Plan may not discriminate in favor of highly compensated employees (within the meaning of Code section 105(h)(5)) as to benefits provided or eligibility to participate. 7a. If B.1a is "No", allow immediate participation for all Eligible Employees employed on the date specified in B.7b: [ ] Yes [ X ] No 7b. If B.1a is "No" and B.7a is "Yes", all Eligible Employees employed on __________ shall become eligible to participate in the Plan as of such date. 8a. If B.1a is "No", indicate whether the Plan will make any other revisions to the term "Eligible Employee": [ ] Yes [ X ] No 8b. If B.1a is "No" and B.8a is "Yes", describe any further modifications to the term "Eligible Employee": __________. Service Requirements 10. If B.1a is "No", minimum age requirement for an Eligible Employee to become eligible to be a Participant in the Plan: None 11. If B.1a is "No", minimum service requirement for an Eligible Employee to become eligible to be a Participant in the Plan: i. [ X ] None. ii. [ ] Completion of _____ hours of service. iii. [ ] Completion of _____ days of service. iv. [ ] Completion of _____ months of service. v. [ ] Completion of _____ years of service. 12a. If B.1a is "No", frequency of entry dates: i. [ ] An Eligible Employee shall become a Participant in the Plan as soon as administratively feasible upon meeting the requirements of B.10 and B.11. ii. [ X ] first day of each calendar month. iii. [ ] first day of each plan quarter. iv. [ ] first day of the first month and seventh month of the Plan Year. v. [ ] first day of the Plan Year. 12b. If B.1a is "No" and B.12.a.i (immediate entry) is not selected, an Eligible Employee shall become a Participant in the Plan on the entry date selected in B.12a that is: i. [ X ] coincident with or next following ii. [ ] next following the date the requirements of B.10 and B.11 are met. 13a. If B.1a is "No", indicate whether the Plan will make any other revisions to the eligibility rules specified in B.10 - B.12: [ ] Yes [ X ] No Page 73 of 117 Copyright 2002-2017 E Benefits Administration 3 13b. If B.1a is "No" and B.13a is "Yes", describe any further modifications to the eligibility rules specified in B.10 - B.12: __________. Former Employees 15a. Permit Eligible Employees to participate in the Plan after Termination (Section 3.03; See item C.10 to describe benefits available to former employees): i. [ ] Yes - all Eligible Employees are eligible to participate in the Plan after Termination. ii. [ ] Yes - selected Eligible Employees are eligible to participate in the Plan after Termination. iii. [ X ] No. 15b. If B.15a is "Yes - selected Eligible Employees are eligible to participate in the Plan after Termination", describe the Employees: __________. NOTE: The election in B.15 does not have an effect on COBRA coverage. C. BENEFITS Eligible Expenses 1a. Coverage under the Plan for Covered Persons is available for the following Eligible Expenses (Section 4.01): i. [ X ] All allowable medical expenses. All medical expenses that are excludable from income under Code section 105(b). ii. [ ] Listed medical expenses. All medical expenses that are listed on an appendix to the Adoption Agreement and that are excludable from income under Code section 105(b). iii. [ ] Health plan deductibles. Only health plan deductible amounts that are otherwise payable by the Participant under a Company-sponsored medical plan covering the Participant. iv. [ ] Health plan coinsurance. Only health plan coinsurance amounts that are otherwise payable by the Participant under a Company-sponsored medical plan covering the Participant. v. [ ] Health plan deductibles and coinsurance. Only health plan deductibles and coinsurance amounts that are otherwise payable by the Participant under a Company-sponsored medical plan covering the Participant. vi. [ ] Schedule of expenses. A schedule of allowable medical expenses under a Company-sponsored medical plan(s) (current or former) as provided in an appendix to the Adoption Agreement. NOTE: If C.1a.vi. is selected, the terms listed in the schedule of expenses shall be defined as provided in the relevant Company-sponsored medical plan. 1b. Are there any other modifications to the definition of Eligible Expenses: [ ] Yes [ X ] No 1c. If C.1b is "Yes", describe modifications to the definition of Eligible Expenses: __________. NOTE: The modifications listed in C.1c may not be inconsistent with expenses that are excludable from income under Code section 105(b). Covered Person 2a. The definition of Covered Person under the Plan shall include the following persons: i. [ X ] Participant, spouse and dependents. The Participant, his or her spouse and all dependents within the meaning of Code section 152 as modified by Code section 105(b), and any child (as defined in section 152(f)(1)) of the Participant until his or her 26th birthday. ii. [ ] Persons covered under Company medical plan. The Participant, his or her spouse and all dependents within the meaning of Code section 152 as modified by Code section 105(b), and any child (as defined in section 152(f)(1)) of the Participant until his or her 26th birthday, but only if such persons are also covered under the Company-sponsored benefit plan specified in C.2b. iii. [ ] Participants Only. No spousal or dependent coverage. iv. [ ] Other. The persons described in C.2c. NOTE: The Plan Administrator may extend coverage for children until the end of the calendar year in which a child turns age 26. 2b. If C.2a is "Persons covered under Company medical plan", indicate the name of the Company-sponsored benefit plan: __________. NOTE: If i) the Plan constitutes a group health plan as defined in Treas. Reg. section 54.9801-2 or if the Plan Administrator determines that the Plan is subject to HIPAA portability rules, ii) the Plan is not a grandfathered health plan under the Patient Protection and Affordable Care Act, and iii) children are covered under this Plan, all children up to their 26th birthday must be covered. 2c. If C.2a is "Other", indicate the definition of Covered Person: __________. NOTE: The definition in C.2c may not include anyone other than the Participant, his or her spouse and all dependents within the meaning of Code section 152 as modified by Code section 105(b), and any child (as defined in section Page 74 of 117 Copyright 2002-2017 E Benefits Administration 4 152(f)(1)) of the Participant until his or her 26th birthday. If i) the Plan constitutes a group health plan as defined in Treas. Reg. section 54.9801-2 or if the Plan Administrator determines that the Plan is subject to HIPAA portability rules, ii) the Plan is not a grandfathered health plan under the Patient Protection and Affordable Care Act, and iii) children are covered under this Plan, all children up to their 26th birthday must be covered. Health Reimbursement Account - Maximum Benefit 3a. If C.1a.vi is selected are the maximum annual amounts specified in the schedule of benefits? [ ] Yes [ ] No NOTE: If the maximum annual amount credited to a Participant's Health Reimbursement Account depends on the Company-sponsored benefit plan the Participant is enrolled in or the particular type of Eligible Expense, C.1a.vi (schedule of expenses) should be selected and C.3a should be "Yes" (the maximum annual amounts entered in the schedule of benefits apply to this Plan). 3b. Enter the maximum annual amount that will be credited to a Participant's Health Reimbursement Account in any Plan Year for the applicable coverage category (Section 4.01): i. One Covered Person (Participant only): Single Coverage - $6697.00 + $ 1206.28 Wellness Incentive. ii. Two Covered Persons (Participant plus one other Covered Person): Member + Spouse - $13,984.59 + $ 2518.96 Wellness Incentive : Member + Child - $12,988.27 + $ 2339.49 Wellness Incentive. iii. More than two Covered Persons (Family coverage):.Family - $20,347.25 + $ $3665.03 Wellness Incentive. NOTE: If the Plan only provides for a single coverage level for all Participants, enter that coverage level in C.3b.i.- C.3b.iii. NOTE: The maximum annual amount is determined after any deductibles and coinsurance are calculated. For example, if the HRA pays the last $750 of a $1,000 plan deductible (after the Participant pays $250), C.3b.i should be "$750". 3c. FSA Failsafe. Limit the maximum annual benefit to 5 times the value of coverage and exclude long term care services: [ ] Yes [ X ] No NOTE: If C.3c is "Yes", the Plan is intended to be a flexible spending arrangement under Code section 106(c). Qualified long term care services as defined in Code section 7702B(c) are not an Eligible Expense under the plan and the maximum amount of reimbursement available must be less than 5 times the value of such coverage. Health Reimbursement Account - Deductible 4. Enter the annual Health Reimbursement Account deductible in any Plan Year for the applicable coverage category: a. One Covered Person (Participant only): $0 b. Two Covered Persons (Participant plus one other Covered Person): $0 c. More than two Covered Persons (Family coverage): $0 NOTE: If the Plan only provides for a single deductible for all Participants, enter that coverage level in C.4a.- C.4c. NOTE: If the Participants are also covered by a Company-sponsored medical plan, enter the deductible that applies to this plan (the Health Reimbursement Plan), not the deductibles of the Company-sponsored plan. Any expenses covered by a Company-sponsored plan are not an Eligible Expense under this Plan (Section 4.01(c)). NOTE: If C.1a.vi (schedule of benefits) is selected, enter 0 (zero) if no annual deductible applies before the schedule of benefits is implemented. NOTE: If i) the Plan constitutes a group health plan as defined in Treas. Reg. section 54.9801-2 or if the Plan Administrator determines that the Plan is subject to HIPAA portability rules and ii) the Plan is not a grandfathered health plan under the Patient Protection and Affordable Care Act, then the Plan must provide coverage without cost- sharing requirements for preventative care to the extent required under Treas. Reg. 54.9815-2713T (and any superseding guidance; up to the amount available under a Participant's Health Reimbursement Account). Health Reimbursement Account - Coinsurance 5. If C.1a.vi is not selected, once the HRA deductible is met (if any), indicate the level of coverage provided under the HRA until the annual amount under C.3 is met: 100% (for example, "50% of coinsurance/copayment amounts" or "100% of Eligible Expenses"). NOTE: If C.5 is left blank, once the HRA deductible is met (if any), the Plan will provide coverage for 100% of Eligible Expenses until the annual amount under C.3 is met, unless otherwise provided in the Adoption Agreement. NOTE: If i) the Plan constitutes a group health plan as defined in Treas. Reg. section 54.9801-2 or if the Plan Administrator determines that the Plan is subject to HIPAA portability rules and ii) the Plan is not a grandfathered health plan under the Patient Protection and Affordable Care Act, then the Plan must provide coverage without cost- sharing requirements for preventative care to the extent required under Treas. Reg. 54.9815-2713T (and any superseding guidance; up to the amount available under a Participant's Health Reimbursement Account). Health Reimbursement Account - Procedures Page 75 of 117 Copyright 2002-2017 E Benefits Administration 5 6a. The amounts in C.3 shall be credited to the Participant's Health Reimbursement Account at the following times: i. [ X ] Beginning of Plan Year. The entire amount shall be credited at the beginning of the Plan Year. ii. [ ] Semi annually. One half of the amount shall be credited at the beginning of the Plan Year and on the first day of the seventh month of the Plan Year. iii. [ ] Quarterly. One fourth of the amount shall be credited at the beginning of each plan quarter. iv. [ ] Monthly. One twelfth of the amount shall be credited at the beginning of each calendar month during the Plan Year. v. [ ] Per payroll period. Amounts are credited each payroll period in an amount equal to the entire amount divided by the number of payroll periods. vi. [ ] Claims dependent. Accounts are credited and reimbursements are made as claims are made. 6b. If C.6a.vi is not selected and a Participant enters the Plan at a time other than the beginning of a period described in C.6a, the amounts credited to the Participant's Health Reimbursement Account for such period shall be reduced to reflect the time of actual participation in the applicable period: [ X ] Yes [ ] No 6c. If C.6a.vi is not selected and if a change to the number of Covered Persons under C.2 affects the amount(s) credited to the Health Reimbursement Account at times other than that selected in C.6a, contributions to the Participant's Health Reimbursement Account will be prorated to accommodate the change: [ X ] Yes [ ] No - only future contributions affected NOTE: If you select "Yes", this may result in a forfeiture from a Participant's Account, or, if amounts have been credited from a Participant's Account in excess of prorated amounts, future contributions may be discontinued until the correct contribution amount is attained. 7a. The Plan allows a carryover of the balance in a Participant's Health Reimbursement Account to the next Plan Year: i. [ ] Yes. ii. [ ] Yes - but limited to the dollar amount specified in C.7b. iii. [ ] Yes - but limited to the multiple specified in C.7b of the maximum annual benefit specified in C.3. iv. [ X ] No. 7b. If C.7a is "Yes with limitations", enter the maximum dollar amount (or multiple of the maximum annual amount specified in C.3) that may be carried over to the next Plan Year: __________. NOTE: Enter a percentage if C.7a.iii is selected and the multiple is less than 1. Coordination with Other Plans 8. Describe method to coordinate coverage in the Plan with a Health Care Reimbursement Account ("HCRA") in a Company-sponsored cafeteria plan for expenses that are reimbursable under both this Plan and the cafeteria plan (Section 6.01(e)): i. [ X ] None. Plan is not used in conjunction with a Company-sponsored HCRA. ii. [ ] HRA first. A Participant shall not be entitled to payment/reimbursement under the HCRA until the Participant has received his or her maximum reimbursement under the Plan. iii. [ ] Cafeteria plan first. A Participant shall not be entitled to payment/reimbursement under this Plan until the Participant has received his or her maximum reimbursement under the HCRA. 9a. Describe method to coordinate coverage in the Plan with Health Savings Accounts (Section 6.01(j)): i. [ X ] None. Coverage in the Plan is not limited or the Plan is not used in conjunction with a Health Savings Account. ii. [ ] Permitted Coverage. Coverage in the Plan is only provided for permitted insurance and other specified coverage (e.g., coverage for accidents, disability, dental care, vision care or preventive care within the meaning of Code section 223(c)(1), Rev. Rul. 2004-45 and Notice 2008-59). iii. [ ] Post Deductible Coverage. The Plan will not pay or reimburse any medical expense incurred before the minimum annual deductible under Code section 223(c)(2)(A)(i) is satisfied pursuant to Notice 2008-59. iv. [ ] Both Permitted and Post Deductible Coverage. Until the minimum annual deductible under Code section 223(c)(2)(A)(i) is satisfied, coverage in the Plan is only provided for permitted insurance and other specified coverage (e.g., coverage for accidents, disability, dental care, vision care or preventive care within the meaning of Code section 223(c)(1) and Rev. Rul. 2004-45). The Plan will pay or reimburse all medical expenses otherwise allowed by the Plan incurred after the minimum annual deductible under Code section 223(c)(2)(A)(i) is satisfied. v. [ ] Suspended HRA. A Participant may elect to forego coverage in the Plan except for permitted insurance and other specified coverage (e.g., coverage for accidents, disability, dental care, vision care or preventive care within the meaning of Code section 223(c)(1) and permitted by Rev. Rul. 2004-45). 9b. If C.9a is not "None", the limitations shall apply to: i. [ ] All Participants. ii. [ ] Only Participants who are also eligible to participate in the high deductible health plan. iii. [ ] Only Participants who are also enrolled in the high deductible health plan. NOTE: If C.9a is "None" or C.9b is not "All Participants", eligibility for a Health Savings Account may be limited. Page 76 of 117 Copyright 2002-2017 E Benefits Administration 6 Former Employees 10a. If B.15a is "Yes" (Eligible Employees may participate in the Plan after Termination), select what benefits the Employees described in B.15 are eligible for after Termination: i. [ ] Plan Year spend-down. Former employees may spend down the amount remaining in their Account through the end of the Plan Year or 90 days after Termination, whichever is later. ii. [ ] Other. As specified in C.10b. NOTE: If C.10a.i is selected, no new benefits will apply to Terminated participants. If you want to provide new benefits for Terminated Participants or other spend-down periods, select C.10a.ii and indicate what benefits Terminated Participants will receive and any restrictions on Eligible Expenses in C.10b. 10b. If C.10a.ii is selected, describe any unique Plan features that apply to the Employees described in B.15: __________. NOTE: The elections in C.10 will apply irrespective of whether employees are eligible for or elect COBRA coverage. NOTE: Unless otherwise specified in C.10b, Eligible Expenses, benefits and other Plan provisions will apply in the same manner to former employees as other Plan Participants. D. PLAN OPERATIONS Claims 1. Claims for reimbursement for an active Participant must be filed with the Plan Administrator (Section 6.01): i. [ X ] within 90 days following the last day of each Plan Year. ii. [ ] by _____. 2a. The Plan provides for an earlier deadline for claims submission for Terminated Participants: [ ] Yes [ X ] No 2b. If D.2a is Yes, claims for reimbursement for a Terminated Participant must be filed with the Plan Administrator (Section 6.01): i. [ ] within _____ days following Termination of employment. ii. [ ] by _____. 3. Indicate whether the Company will provide debit, credit, and/or other stored-value cards (Section 6.01(i)): [ X ] Yes [ ] No Plan Administrator 4a. Designation of Plan Administrator (Section 7.01): i. [ X ] Plan Sponsor ii. [ ] Committee appointed by Plan Sponsor iii. [ ] Other 4b. If D.4a.iii is selected, Name of Plan Administrator: __________ 5a. Type of indemnification for the Plan Administrator (Section 7.02): i. [ ] None - the Company will not indemnify the Plan Administrator. ii. [ X ] Standard as provided in Section 7.02. iii. [ ] Custom. 5b. If D.5a.iii (Custom) is selected, indemnification for the Plan Administrator is provided pursuant to an Addendum to the Adoption Agreement. State Law Rules 10a. If A.5 is "No" (non-ERISA Plan), is the Plan subject to other state law rules?: [ ] Yes [ X ] No 10b. If A.5 is "No" (non-ERISA Plan) and D.10a is "Yes", enter any State law rules that apply to the Plan: _________. E. EFFECTIVE DATES Use this Section to provide any effective dates for Plan provisions other than the Effective Date specified in A.3. The Active Employee Exempt HRA plan is an exempt Health Reimbursement Plan available solely to active Full time employee working 30 + hours a week employees who waive the Moab City Group Health Medical plan but are enrolled in an ACA compatible plan via their spouse or domestic partner's group health plan. The Employee will provide documentation of enrollment in said plan within 30 days after their effective date in The Moab City Active Employee Exempt HRA plan. If the employee fails to provide proof either by a certificate of coverage from the carrier or letter of coverage from the spouse/domestic partner's employer, then their enrollment in Page 77 of 117 Copyright 2002-2017 E Benefits Administration 7 the Active Employee Exempt HRA plan will be terminated and no claims will be allowed to pay from the Active Employee Exempt HRA plan for the employee until such proof is provided to the HR Department of Moab City. F. EXECUTION PAGE Failure to properly fill out the Adoption Agreement may result in the failure of the Plan to achieve its intended tax consequences. The Plan shall consist of this Adoption Agreement, its related Basic Plan Document #HRA and any related Appendix and Addendum to the Adoption Agreement. Additional participating employers may be specified in an addendum to the Adoption Agreement. The undersigned agree to be bound by the terms of this Adoption Agreement and Basic Plan Document and acknowledge receipt of same. The Plan Sponsor caused this Plan to be executed this _____ day of ________________, 2017. MOAB CITY: Signature:________________________________ Print Name: ______________________________ Title/Position:___________________ Page 78 of 117 Copyright 2002-2017 E Benefits Administration 8 INTEGRATION ADDENDUM This addendum to the Plan is adopted to reflect "FAQs about Affordable Care Act Implementation Part XI," IRS Notice 2013-54, the Patient Protection and Affordable Care Act and Health Care and Education Reconciliation Act (collectively, the Affordable Care Act). This addendum is intended as good faith compliance with the requirements of the Affordable Care Act and is to be construed in accordance with same. This addendum shall supersede the provisions of the Plan to the extent those provisions are inconsistent with the provisions of this addendum and the Affordable Care Act. NOTE: This addendum shall not modify the Plan with respect to former employees unless specifically noted below. 1. Other Company Group Health Plan – Spouse / Domestic Partner Health Plan a. The Company offers an ACA compliant group health plan: The Company-sponsored Group Health Plan does not consist solely of excepted benefits. b. Does the Company-sponsored Group Health Plan offer minimum value? i. [ X ] Yes, the Company-sponsored Group Health Plan provides minimum value. ii. [ ] No, the Company-sponsored Group Health Plan does not provide minimum value. NOTE: "Minimum value" means minimum value as defined in Code section 36B(c)(2)(C)(ii) and any superseding guidance (generally means the Company-sponsored Group Health Plan covers at least 60% of total costs). 2. Eligible Employee and Enrollment a. An Employee is eligible to participate in the Plan if enrolled in (choose one) i. [ ] the Company-sponsored Group Health Plan ii. [ X ] a group health plan that offers minimum value iii. [ ] a group health plan even if that plan does not offer minimum value b. An Eligible Employee will enter the plan and become a Participant in this Plan at the same time as the Company- sponsored Group Health Plan. [ X ] The following modifications apply: The employee must provide proof of coverage in spousal/domestic partner plan. d. An Eligible Employee (or former employee) may opt out of the HRA during the same enrollment periods as the Company-sponsored Group Health Plan (choose at least one) i. [X ] on an annual basis ii. [ ] permanently and waive all future reimbursements from the HRA 3. Eligible Expenses Coverage under the Plan for Covered Persons is available for the following Eligible Expenses: a. [ X ] All allowable medical expenses. All medical expenses that are excludable from income under Code section 105(b). b. [ ] Selected expenses. Choose one or more options below. i. [ ] Health plan deductibles. Only health plan deductible amounts that are otherwise payable by the Participant under a group health plan covering the Participant. ii. [ ] Health plan coinsurance. Only health plan coinsurance/copay amounts that are otherwise payable by the Participant under a group health plan covering the Participant. iii. [ ] Group health plan premiums iv. [ ] Non-pediatric dental benefits v. [ ] Non-pediatric vision benefits Page 79 of 117 Copyright 2002-2017 E Benefits Administration 9 SPD MODIFICATIONS FOR THE INTEGRATION ADDENDUM Eligible Employee You are an "Eligible Employee" if you are enrolled in another group health plan as long as that health plan provides minimum value / or enrolled in another group health plan]. Date of Participation You will become a Participant eligible to receive benefits from the Plan when enrollment in the Company health plan would occur if you are enrolled in another group health plan. The following terms and conditions apply: You must provide proof of coverage in the other group health plan to your HR Department within 30 days of enrollment. Opt Out/Dis-enrollment You may elect to opt out of Participation in this Plan on an annual basis. Any election to opt out must be returned to the Plan Administrator by the date specified on the form. If a change in group health plan coverage results in you no longer qualifying as an Eligible Employee for this Plan, your participation in this plan will cease as of the effective date of such coverage change Eligible Expenses The Plan will reimburse all medical expenses for Covered Persons that are excludable from income under the federal tax code / the following expenses]: * Health plan deductibles. Only health plan deductible amounts that are otherwise payable by the Participant under a group health plan covering the Participant. * Health plan coinsurance. Only health plan coinsurance/copay amounts that are otherwise payable by the Participant under a group health plan covering the Participant. * Group health plan premiums * Non-pediatric dental benefits * Non-pediatric vision benefits Dollar limits on reimbursements and other limitations on reimbursements described in the Summary Plan Description continue to apply. Page 80 of 117 Copyright 2002-2017 E Benefits Administration 11 Moab City Active Employee HRA SUMMARY OF MATERIAL MODIFICATIONS AND NOTICE The purpose of this Summary of Material Modifications is to inform you of a change that has been made to the Moab City Active Employee Exempt HRA plan. This change has affected the information previously provided to you in the Plan's Summary Plan Description. The Summary Plan Description is modified as described below. You are entitled to receive reimbursement from your Moab City Active Employee Exempt HRA plan for Eligible Expenses incurred by you, your spouse, or your dependents. A dependent is generally someone who you may claim as a dependent on your federal tax return and also includes a child who is under the age of 27 through the end of the calendar year. Eligible Expenses Effective January 1st 2018, your Employer will contribute the following for expenses for medical care as defined by Code section 213(d): One Covered Person (Participant only): Single Coverage - $6697.00 + $ 1206.28 Wellness incentive if elected Two Covered Persons (Participant plus one other Covered Person): Member + Spouse - $13,984.59 + $ 2518.96 Wellness incentive if elected Member + Child - $12,988.27 + $ 2339.49 Wellness incentive if elected. More than two Covered Persons (Family coverage): Family - $20,347.25 + $ $3665.03 Wellness incentive if elected. Proof of Coverage You must submit proof that you have been enrolled in a health care plan that provides minimum essential coverage to be eligible to participant in the Moab City Active Employee Exempt HRA plan. Proof of Coverage must be submitted to the Plan Administrator by January 31st, 2018. The Moab City Active Employee Exempt HRA plan is not considered minimum essential coverage for purposes of the ACA's individual mandate. Unless you are also enrolled in minimum essential coverage as defined by Code section 5000A(f), you could be subject to the individual mandate tax and the amounts reimbursed under the Moab City Active Employee Exempt HRA plan may be included in taxable income for any month you are not covered under minimum essential coverage. V3.00-3.00 Page 81 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 7‐5 Title: Public Hearing Date for Storm Water Fee Increase Date Submitted: November 8, 2017 Staff Presenter: David Everitt Attachment(s): ‐ None Recommended Motion: I move that the Council set a public hearing date of December 12, 2017 regarding proposed changes to the Storm Water Utility Fee and other minor water and sewer‐related fees. Background/Summary: The City Council budgeted for additional Storm Water Enterprise Fund revenue in FY2018 based on a fee increase. That increase must be formally adopted by the Council after a public hearing. Details regarding the proposed fee changes will be included in your next council meeting packet. Page 82 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #:8-2 Pl-17-152 Title: Review and Consideration to Approve Ordinance #2017-37 to Amend Moab Municipal Code by Repealing Section 17.09.350, Motor vehicle access, and creating a new Section 12.08.070, Motor vehicle access Date Submitted: October 30, 2017 Staff Presenter(s): Jeff Reinhart-City Planner, Chuck Williams-City Engineer, Jeff Galley- Streets Superintendent Attachment(s): Draft Ordinance #2017-37, Driveway standards from other communities Options: Approve as submitted, deny, or modify. Recommended Motion: I move to adopt Ordinance #2017-37 to repeal Section 17.09.350, Motor vehicle access, and create a new Section 12.08.070, Motor vehicle access, to clarify the separation of driveways and allow for shared driveways. Background/Summary: The existing driveway separation of twenty (20) feet does not work well with the current adopted lot width of fifty (50) feet. Staff has determined that changes are necessary for the access to all types of commercial and residential uses and are proposing that the use of shared driveways be allowed. The ordinance repeals 17.09.350 that describes the separation of driveways and currently reads: “ 17.09.350 Motor vehicle access. Access to all lots and parcels of land having frontage on a public street shall be controlled as follows: A.Access shall be by not more than two driveways from any one street, except as may be permitted by the appeal authority, when it can be shown that additional driveways will promote traffic safety. B.Driveways shall be not closer to each other than twenty feet. C.Each driveway shall be not more than thirty feet in width in any commercial or industrial zone measured at right angles to the centerline of the driveway. In residential zones, driveways shall be not more than twenty feet in width, except when approved for large-scale developments. D.On corner lots, no driveway shall be closer than fifty feet to the point of intersection of the front property line with the side property that abuts upon a street. Page 83 of 117 E.Where there is no existing curb and gutter or sidewalk, a curb or fence may be required by the city.” The new section has been proposed to be located in Title 12 because the title already contains a section 12.08.050, Driveway construction. However, the current text in this section consists of: “No person shall construct any driveway across sidewalk space, or cut or change the construction of a sidewalk, curb or gutter for the purpose of making a driveway, without first making written application and obtaining from the superintendent of streets a permit so to do. The acceptance of such permit shall be deemed an agreement on the part of such person to construct such driveway in accordance with specifications furnished by the superintendent.” It was determined that the new information would be best located in 12.08.050 and would be one less item that is in Chapter 17.09. You may recall that this is the chapter that we are trying to reduce in bulk and place the enormous amount of information in more logical and appropriate locations. This draft ordinance has been reviewed by engineering and public works and suggested changes have been incorporated into the text. This ordinance amends the regulations as noted in the following table: Standard Current requirements Amendments Residential zones: ( R-1, R-2, R-3, R-4, RA-1 and A-2) Residential separation 20’ 10’ Residential cul-de-sac 20’ 5’ at curb line Min./Max. width 20’ 12’/22’ Max. 30’ for large scale residential development Distance from corner 50’ 30’ Commercial Zones: (C-1, C-2, C-3, C-4 and C-5) Commercial separation 20’ No Change Max. width 30’ “ Distance from corner 50’ “ Staff recommends approval of the ordinance as written. Page 84 of 117 Revised 11-01-2017 ORDINANCE #2017-37 AN ORDINANCE TO REPEAL MOAB MUNICIPAL CODE SECTION 17.09.350, MOTOR VEHICLE ACCESS, AND AMENDING CHAPTER 12.08 WITH THE ADDITION OF A NEW SECTION, 12.08.070, MOTOR VEHICLE ACCESS, DEALING WITH THE LOCATION AND WIDTHS OF DRIVEWAYS IN SPECIFIC ZONES The following findings describe the intent and purpose of this ordinance: a.The City has enacted Chapter 12.00, Streets, Sidewalks and Public Places, to provide adequate access to property, safe pedestrian travel along the public way, and to establish regulations for the safe use of public open spaces. b. From time to time the City undertakes to revise its ordinances to improve quality of land development and has amended the dimensional requirements of residential lots to produce more housing units by reducing the lot width and lot minimum area. c.The City has reviewed the standards specified in MMC Section 17.09.350 and has determined that the regulations for driveways do not allow for adequate property access. d. Council reviewed the code amendments on _____________ __, 2017, and found that the code amendments are necessary to allow adequate property access within the various zoning districts. e. The City finds that this ordinance will serve the public health, safety, and welfare, and that adoption is in the best interests of the Moab community. f.Council ordains that Ordinance #2017-37 is hereby adopted and the specified code sections are amended as stated below. 17.09.350 Motor vehicle access, is hereby repealed in its entirety; AND, A new Section 12.08.070, Motor vehicle access, is hereby adopted to read: “Access to all lots and parcels of land having frontage on a public street shall be controlled as follows: A. All driveways and sidewalks shall be constructed in conformance with MMC Chapter 12.08, Sidewalk and Driveway Construction. B. Access shall be allowed by not more than two (2) driveways from any one street, unless it can be shown that additional driveways will promote traffic safety. The Development Review Team shall determine the appropriate number of driveways. C. Multi-Family Dwellings of Seven or More Units. Vehicular access for multi-family development of seven or more units shall be designed in such a way as to allow vehicles to pull forward into the on-street traffic flow. D. Driveway entrances shall be not closer to each other than twenty (20) feet in the I-1, C-1, C-2, C-3, C-4 and C-5 zones and not closer than ten (10) feet in R-1, R-2, R-3, R-4, RA-1 and A-2 zones unless approved by the public works department. When the driveway accesses a single family home that is Page 85 of 117 Revised 11-01-2017 located on the bulb portion of a cul-de-sac, the drive separation shall not be less than five (5) feet in width at the curb line. E. Driveway width. Commercial driveways shall be not more than thirty (30) feet in width in any commercial or industrial zone measured at right angles to the centerline of the driveway unless required by other government agencies such as Utah Department of Transportation. In residential zones, driveways shall be not less than twelve (12) feet and not more than twenty two (22) feet in width, except that the width for large-scale residential developments shall not exceed thirty (30) feet unless required by an industry standard or other government agency. F. Corner Lots. On commercial corner lots in the C-1, C-2, C-3, and C-4 zoned properties on Main Street, no driveway shall be closer than fifty (50) feet to the back of curbs along the street that abuts the side property line. In the C-5, R-1, R-2, R-3, R-4, RA-1 and A-2 zones, no driveway shall be closer than thirty (30) feet to the side lot line along an intersecting side street. G. Where there is no existing curb and gutter or sidewalk, a curb or fence may be required by the city. H. Shared driveways may be approved to serve up to two (2) lots. The shared driveway shall only be allowed at the discretion of the Development Review Team, by exception, and provided the application meets the standards and criteria listed below. 1. The deeds for any lots which utilize a shared driveway shall include all appropriate easements to pass and repass; to install utilities as necessary; to grade, drain, and maintain; and provide slope easements where required by the City Engineer. A driveway maintenance requirement shall be stipulated in the deeds of both lots and shall be presented as part of the application for an exception. Such deeds shall also contain a provision that the driveway shall not be used for access to any other property and an acknowledgment that the City shall have no responsibility to construct, maintain, repair, or replace the driveway or to provide any service on or along the driveway access to such lot that is not generally provided by the City, on or along other individual driveways within the City. I. Accessway. The shared driveway shall intersect with an existing or proposed city street or State Highway. The driveway width shall be suitable in location and dimension for the proposed driveway and shall be not less than twenty (20) feet in width in residential zones and thirty (30) feet in width in commercial zones unless required by another government agency.” In effect on the day of passage; PASSED AND APPROVED in open Council by a majority vote of the Governing Body of Moab City Council on the day of , 2017. SIGNED: David L. Sakrison, Mayor ATTEST: Rachel Stenta, Recorder Page 86 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 8‐4 Title: : WRF Additional Quality Assurance Materials Testing Date Submitted: November, 5 2017 Staff Presenter: Chuck Williams, City Engineer Attachment(s): WRF Additional Quality Assurance Materials Testing Bowen Collins & Associates Task OrderNo.17‐12 Options: Approve, deny, or modify. Recommended Motion: I move to approve the WRF Additional Quality Assurance Materials Testing Bowen Collins & Associates Task OrderNo.17‐12 in the amount not to exceed $45,000. Background/Summary: The City of Moab (City) has contracted with Alder Construction to construct a new water reclamation facility (WRF) to treat the City’s sewer flows. Construction began in the spring of 2017 and is expected to be completed by the fall of 2018. The City has also contracted with Bowen Collins &Associates to provide Construction Management Services (CMS) for this project. The CMS services includes daily observation, submittal review, document clarifications, and other construction period engineering services. Quality assurance and conformance of the construction materials such as concrete, cement mortar unit buildings, and soil compaction is verified through field testing during the construction phase. The City requested that Bowen Collins and Associates (BC&A) sub‐contract these quality assurance testing services with a specialized materials testing agency. Prior to the start of construction, BC&A worked with City staff to develop an estimated scope of work for the quality assurance materials testing services including the number of tests and site visits to be completed. It should be noted that although quantities of materials such as concrete or solid volumes could be estimated with fairly good accuracy, there are many variables that are outside of the City’s control and are based upon the contractor’s means and methods Page 87 of 117 Page 88 of 117 Attachment A Scope of Services Additional WRF Quality Assurance Materials Testing Services City of Moab, Utah BACKGROUND The City of Moab (City) has contracted with Alder Construction to construct with a new water reclamation facility (WRF) to treat the City’s sewer flows. Construction began in the spring of 2017 and is expected to be completed by the fall of 2018. The City has also contracted with Bowen Collins &Associates to provide Construction Management Services (CMS) for this project. The CMS services includes daily observation, submittal review, document clarifications, and other construction period engineering services. Quality assurance and conformance of the construction materials such as concrete, cement mortar unit buildings, and soil compaction is verified through field testing during the construction phase. The City requested that Bowen Collins and Associates (BC&A) sub-contract these quality assurance testing services with a specialized materials testing agency. Prior to the start of construction, BC&A worked with City staff to develop an estimated scope of work for the quality assurance materials testing services including the number of tests and site visits to be completed. It should be noted that although quantities of materials such as concrete or solid volumes could be estimated with fairly good accuracy, there are many variables that are outside of the City’s control and are based upon the contractor’s means and methods for construction. Some of these variables include average concrete pour sizes, day and time of concrete pour, construction schedule, etc. All of these variables affect the quantity of testing to be completed. The City obtained proposals for materials testing based upon the estimated scope. Jones and Demille Engineering (J&D) was selected, and the City requested that BC&A contract with J&D Engineering to perform the estimated scope, with the acknowledgment that additional scope and fee may need to be added based upon the contractors actual construction means and methods. Task Order 17-05 in the amount of $40,888 was approved by the City for BC&A to contract with J&D Engineering to provide the materials testing services. BC&A recently received J&D invoice for their services through September 2017. Once proceed, the original budgeted amount will be 95% spent, therefore it is recommended that the City approve additional budget for continued materials testing on the WRF project. Based upon current schedule and status of construction activities, addition quality assurance construction material testing services will be required to complete the project. The following summarizes work to date and the estimated additional testing that is estimated to complete the project. Page 89 of 117 SCOPE AND FEE The attached table summarizes the estimated scope of materials testing services required through the end of the project. Based upon these estimates this Task Order includes: 1. 33 Concrete Field Tests including a site visit, on-site test, and 5 concrete cylinder tests per field test. 2. 4 CMU Prism Field Test including a site visit and 5 CMU prism tests per field test. 3. 1.5-hour per month for contract management. The fee as outlined in the following table is estimated at $45,000.00. SCHEDULE The testing will be completed throughout the construction of the WRF. Page 90 of 117 Moab WRF Quality Assurance Material Testing Additional ServicesLast Updated: Nov 1, 2017Estimated Total Concrete on Project: 2900 Cubic YardsConcrete Poured Through Sept 2017 1575 Cubic Yards Through Sept 31, 2017Concrete Remaining 1325 Cubic YardsNumber of Concrete Pours 39 Though Sept 31, 2017. Original scope included 30 pours.Average Size of Concrete Pour 40 Cubic Yard Original Scope estimated concrete pours to be approx. 82 CY.Estimated Remaining Concrete Pours 33Estimated Testing Cost Per Pour21,025.00$    Includes site visit and 5 tested cylinders.Additional Concrete Testing Costs33,825.00$ Estimated Number of Tests4Cost Per Test21,250.00$    Includes delivery of CMU to testing agency and 5 CMU prisms.CMU Block Testing Costs5,000.00$   Number of Months to Completion10Cost per Month200.00$       2,000.00$   Total Estimated Material Testing Costs40,825.00$ Task Order 17‐12 with Contingency 45,000.00$ Notes1‐ Jones and Demille does not perform CMU Testing.  Cost is based upon proposal from AGEC.2‐ Cost include 10% mark‐up on subconsultant services.Concrete TestingCMU Block Testing1Contract ManagementPage 91 of 117 for construction. Some of these variables include average concrete pour sizes, day and time of concrete pour, construction schedule, etc. All of these variables affect the quantity of testing to be completed. The City obtained proposals for materials testing based upon the estimated scope. Jones and Demille Engineering (J&D) was selected, and the City requested that BC&A contract with J&D Engineering to perform the estimated scope, with the acknowledgment that additional scope and fee may need to be added based upon the contractors actual construction means and methods. Task Order 17‐05 in the amount of $40,888 was approved by the City for BC&A to contract with J&D Engineering to provide the materials testing services. BC&A recently received J&D invoices for their services through September 2017. Once processed, the original budgeted amount will be 95% spent, therefore it is recommended that the Council approve additional budget for continued materials testing on the WRF project. Based upon current schedule and status of construction activities, addition quality assurance construction material testing services will be required to complete the project. Staff recommends additional funding be approved so that quality assurance testing can continue on the project. Page 92 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 8‐5 Title: North Area Sewer Lift Station Preliminary Engineering Report Date Submitted: November, 5 2017 Staff Presenter: Chuck Williams, City Engineer Attachment(s): North Area Sewer Lift Station Preliminary Engineering Report Bowen Collins & Associates Task OrderNo.17‐11 Options: Approve, deny, or modify. Recommended Motion: I move to approve the North Area Sewer Lift Station Preliminary Engineering Report Bowen Collins & Associates Task OrderNo.17‐11 in the amount not to exceed $19,546. Background/Summary: The City of Moab owns and maintains a sanitary sewer collection system throughout the City. The sewer collection system conveys sewer flows to the City’s Water Reclamation Facility (WRF) located on the west side of the City near 1020 West 400 North. A majority of the flow is conveyed by gravity. The northwest area of the City cannot gravity flow to the WRF. As a result, several private developments have constructed lift stations or septic systems to service their individual properties. Maintenance problems at the existing private lift stations frequently become troublesome for City personnel due to the property owner’s lack of experience in servicing and maintaining sewer facilities, and City staff must render assistance in order to correct malfunctions and return the systems to operation. To reduce future recurring difficulties with private lift stations, the City would like to consider constructing a new publicly‐owned lift station in the northwest part of the City to serve both developed and undeveloped properties that will require future lift station service. The City also prefers to eliminate existing septic fields where possible. It should also be noted that this area has experienced hotel and commercial development, which is expected to continue in the future. These additional developments further emphasize the Page 93 of 117 need for improvements to the sewer collection system in the northwest area of the City. Staff believes that once an approved alternative is identified in this Report then existing facilities as well as new development in this corridor will cost share on actual construction. Page 94 of 117 Page 95 of 117 Attachment A Scope of Services Moab Sanitary Sewer System North Area Lift Station Preliminary Engineering Report City of Moab, Utah BACKGROUND The City of Moab (City) owns and maintains a sanitary sewer collection system throughout the City. The sewer collection system conveys sewer flows to the City’s Water Reclamation Facility (WRF) located on the west side of the City near 1020 West 400 North. A majority of the flow is conveyed by gravity. The northwest area of the City cannot gravity flow to the WRF. As a result, several private developments have constructed lift stations or septic systems to service their individual properties. Maintenance problems at the existing private lift stations frequently become troublesome for City personnel due to the property owner’s lack of experience in servicing and maintaining sewer facilities, and City staff must render assistance in order to correct malfunctions and return the systems to operation. To reduce potential future recurring difficulties with private lift stations, the City would like to consider constructing a new publicly-owned lift station in the northwest part of the City to serve both developed and undeveloped properties that will require future lift station service. The City also prefers to eliminate existing septic fields where possible. It should also be noted that this area has experienced hotel and commercial development, which is expected to continue in the future. These additional developments further emphasize the need for improvements to the sewer collection system in the northwest area of the City. SCOPE The purpose this project is to identify the best alternative for meeting current and future sanitary sewer collection needs for the northwest area of the City, specifically the area along Hwy 191, north of Rubicon Trial. The following Tasks outline the scope of this project. Task 1. Identify and Summarize Existing Conditions. The existing sewer collection system in this area includes multiple privately owned lift stations, a City owned and operated lift station, force main sewer pipes, and gravity flow sewer pipes. This Task will document the existing systems including pump sizes and capacities, pipe sizes, ownership, and condition. BC&A will estimate current flows based upon connections and pump operating times, collect available data from the City and observe operation of each lift station as part of this task. Task 2. Estimate Future Flow Conditions. This task will provide estimated future flow conditions for this area. BC&A will work with City staff to identify approved developments, as well as potential developments within the project area. Average daily and peak daily flows will be calculated based upon the development projections. These flows will be the basis for the following tasks. Task 3. Identify and Evaluate Conveyance Alternatives. BC&A will evaluate various alternatives for best conveying the future flows to the WRF. These alternatives will include upsizing the force main along Hwy 191, and constructing a new gravity and force main system west of the hotels. Locations of lift stations and pipelines will be evaluated. Concept level cost estimates and advantages and disadvantages for each alternative will be developed. Page 96 of 117 Task 4. Identify Recommended Alternative. A recommended sanitary sewer collection, pumping and conveyance alternative will be identified based upon the results from Task 1-3. Preliminary design criteria for the recommend alternative will be summarized including pump capacity, wet well sizing, pump type, pipe sizing, pipe depths, etc. Preliminary drawings will also be developed for the recommended alternative including 30% level plan and profile drawings identifying alignment and recommended easement widths. An opinion of probable cost will be developed for the recommended alternative. Task 5. Preliminary Engineering Report. BC&A will prepare a Preliminary Engineering Report documenting the findings and recommendations from Tasks 1-4. Five copies of a draft Report will be provided to the City for review. BC&A will incorporate comments and will provide five copies of the final report along with an electronic pdf copy. This task includes one meeting to review the draft report with City personnel. Task 6 –Final Design Services and Bidding Services (To be determined) ASSUMPTIONS • Geotechnical investigations and surveying are not included in this phase. FEE BC&A proposes to complete the scope of work described above for time and expenses with a limit not to exceed for each task as identified below. BC&A will proceed with each task upon written authorization from the City. Tasks 1 through 5 – Preliminary Evaluation: $19,546.00 Task 6 – Final Design and Bidding: TBD The schedule of man hours and costs to perform each task in the Scope of Work is listed in Exhibit B, attached. SCHEDULE Our staff is available to begin this project upon authorization from the City. It is estimated that Tasks 1 through 5 will take approximately 4-6 weeks to complete. The schedule for the remaining tasks will be determined following completion of the preliminary engineering phase. We appreciate the opportunity to provide this proposal to the City. Please contact Jeff Beckman (801-495-2224, jbeckman@bowencollins.com) with any questions or comments, or if additional information is desired. Page 97 of 117 Attachment BMoab Sanitary Sewer - North Area Lift Station Preliminary Engineering ReportCity of MoabProposed Bowen, Collins & Assoc. Engineering FeeLast Updated 11/1/17Subtotal Hours Subtotal LaborSubtotal Expenses Total CostLabor Category Office Editor Tech 3 Tech 4 Eng. 1 Eng. 3 CE Struct E Eng 4 PM QA/QCStaffLL MH SR TA TS AM BM SC DS JB KL2017 Labor Rate $56 $67 $100 $103 $100 $110 $145 $138 $140 $150 $150Task No. Phase/Task Description1 Identify and Summarize Existing Conditions12 12243,000.00$ 468$ 3,468.00$ 2 Estimate Future Flow Conditions86 4182,060.00$ 126$ 2,186.00$ 3 Identify and Evaluate Conveyance Alternatives16 6 4262,860.00$ 182$ 3,042.00$ 4 Identify Recommended Alternative 16 24 2 4 4 4545,932.00$ 378$ 6,310.00$ 5 Preliminary Engineering Report with one meeting 4 20 2 8 2363,988.00$ 552$ 4,540.00$ 6 Final Designand Bid Period Serivces - TBD0-$ -$ -$ Total Cost (Task 1 through 5) 0 4 16 0 80 16 0 4 4 32 2 158 17,840.00$ 1,706.00$ 19,546.00$ Expenses include:Mileage reimbursement at $0.75/mileComputer/Communications Charge at $7/labor hour10% markup-subcontractors and project expensesRates shown are 2017 ratesOffice/Support TechniciansEngineersPage 98 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 8‐6 Title: 100 South Emergency Road Crown Project Date Submitted: October, 31 2017 Staff Presenter: Chuck Williams, City Engineer Attachment(s): 100 South Emergency Road Crown Project Plans, LeGrand Johnson Construction Quote for construction work and Utah Barricade Quote for traffic control Options: Approve, deny, or modify. Recommended Motion: I move to approve LeGrand Johnson Quote for the 100 South Emergency Road Crown project in the amount not to exceed $46,544 and to approve Utah Barricade Quote for traffic control in the amount not to exceed $2,383. Background/Summary: There is a history of flooding at this location; the gutter flows are overtopping the curb on the north side of 100 South and causing flooding issues for local businesses. It is the belief of the City engineering staff that the proposed modification to the roadway surface will minimize the flood risk in this area until permanent measures can be put in place. Permanent solutions will be implemented when the 100 South reconstruction project is constructed. The City engineering staff requested Quotes from Legrand Johnson Construction, Nielson Construction and WW Clyde and only received one quote from Legrand Johnson. To minimize cost and maximize public safety City engineering staff also asked for Utah Barricade to provide a Quote for traffic control during the construction of this project. The City engineering staff have evaluated the LeGrand Johnson Construction quote in the amount of $44,327.50, which we consider to be fair and reasonable. Our evaluation of the experience and reputation of Legrand Johnson Construction indicates that they are capable of completing the work Page 99 of 117 required. A 5% contingency fund is included in LeGrand Johnson’s not‐to‐ exceed amount. The City staff have evaluated the Utah Barricade quote, which we consider to fair and reasonable. The experience and reputation of Utah barricade indicates that they are capable of providing the temporary traffic control required. Page 100 of 117 Page 101 of 117 Page 102 of 117 Page 103 of 117 Page 104 of 117 Moab City Council Agenda Item Meeting Date: November 14, 2017 #: 8‐7 Title: 100 South Reconstruction Landscaping Improvements Task Order Date Submitted: November 3, 2017 Staff Presenter: Chuck Williams, City Engineer Attachment(s): Task Order 380.10.103 – 100 South Reconstruction – landscaping Improvements (11/3/2017) Options: Approve, deny, or modify. Recommended Motion: I move to approve “Task Order 380.10.103 – 100 South Reconstruction – landscaping Improvements” Background/Summary: There has been a history of flooding along 100 South between Main Street and  200 South due to limited conveyance capacity. Remedies for this flooding are  currently being designed as part of the City of Moab 100 South Reconstruction  Project. The reconstruction project also includes replacement of water and sewer  facilities along portions of 100 South, as well as road surface reconstruction.This  task order includes additional surface improvements to that project. Conceptual  planning of the improvements was performed by Hansen, Allen & Luce, Inc. (HAL)  and Landmark Design and is described in a report entitled “Moab 100 South  Streetscape Improvements” (September 2017). These surface improvements will  provide additional green infrastructure and landscaping features. The project will  also include modifications to the roadway section. These modifications will  include bike lanes, modified parking, improved pedestrian crossings, street bulb‐ outs with storm water infiltration, and additional landscaped park strips.  Page 105 of 117 SALT LAKE AREA OFFICE 859 West South Jordan Parkway, Ste. 200 South Jordan, Utah 84095 Phone: (801) 566-5599 Fax: (801) 566-5581 www.hansenallenluce.com E N G I N E E R I N G E X C E L L E N C E S I N C E 1 9 7 4 Mr. Chuck Williams, P.E. November 3, 2017 City Engineer City of Moab 217 East Center Street Moab, Utah 84532 Subject: Task Order 380.10.103 - 100 South Reconstruction - Landscaping Improvements Updated Dear Chuck: Attached, please find a copy of Task Order 380.10.103 for the above referenced project. The purpose of this task is to provide design services for the landscaping, street modifications, and green infrastructure improvements that are associated with the reconstruction of 100 South. We appreciate the opportunity to work with you on this project. Please contact me with any questions. Sincerely, HANSEN, ALLEN & LUCE, INC. __________________________ Benjamin D. Miner, P.E. Principal Page 106 of 117 Page 107 of 117 EXHIBIT A Exhibit A Page 1 SCOPE OF SERVICES 100 SOUTH RECONSTRUCTION LANDSCAPING IMPROVEMENTS PROJECT BACKGROUND The City of Moab has experienced flooding along 100 South between Main Street and 200 South due to limited conveyance capacity. Remedies for this flooding are currently being designed as part of the City of Moab 100 South Reconstruction Project. The reconstruction project also includes replacement of water and sewer facilities along portions of 100 South, as well as road surface reconstruction. The City of Moab desires to add additional surface improvements as part of the project. Conceptual planning of the improvements was performed by Hansen, Allen & Luce, Inc. (HAL) and Landmark Design and is described in a report entitled “Moab 100 South Streetscape Improvements (September 2017). These surface improvements will provide additional green infrastructure and landscaping features. The project will also include modifications to the roadway section. These modifications will include bike lanes, modified parking, improved pedestrian crossings, street bulbouts with storm water infiltration, and additional landscaped park strips. A scope of work has been prepared to support the above vision. This scope of work addresses the design, design drawings, and bidding documents preparation for the landscaping improvements, green infrastructure and other surface improvements. SCOPE OF WORK Design Team In addition to Hansen, Allen & Luce, Inc. the design team for this task order includes the following members: Bunker Engineering - Land Surveying Landmark Design - Landscape architectural services The scope of work is outlined by Task and Subtask below. Task 100 - Project Start-up, Data Gathering and Project Administration In addition to the project management items, additional survey will be performed. It is critical that the location of the public right of way and private property boundaries be identified so that the new infrastructure will be located in the public areas or so that easements can be prepared if necessary. The survey will identify the public right of way location. Of particular concern is the property near the Best Western Hotel in that the property owner initially appears to own portions Page 108 of 117 EXHIBIT A Exhibit A Page 2 of the paved street. The property survey will identify the boundaries. It is anticipated that the City and the Owner will coordinate improvements along 100 South and 100 East. Our scope of work doesn’t include coordination, negotiations, preparation of easement documents or replatting if needed. Our scope does include preparation of an easement description. It is also necessary to coordinate a transition between the City project and the State right of way, and to coordinate with the Utah Division of Water Quality to ensure that permitting issues can be addressed for infiltration of storm water. The task list is as follows: 101. General coordination, communication and project management. 102. Review existing reports and conceptual design. 103. Prepare a property survey which identifies right-of-way locations (performed by Bunker Engineering). 104. Coordinate 100 South improvements with UDOT (assume 1 meeting on-site). 105. Attend a meeting with the Utah Division of Water Quality to discuss infiltration requirements and interpretation. Deliverables: Right-of-Way Survey, point of connection designation from UDOT and infiltration plan guidance from Utah DEQ. Task 200 - Preliminary Street Improvements Design (30% Design) The streetscape and green infrastructure plan that was previously prepared provides conceptual guidance for landscaping and surface improvements in the project area. The preliminary design elevates the plan from a conceptual level to a higher level of detail so that a vision of the final design starts to emerge. The drawings at this level remain simple but contain the essence of the design elements. Preliminary design is a time for further review and modification of concepts before the more detailed work of final design is completed. A summary of the recommended tasks is as follows: 201. Task Coordination. 202. Update existing AutoCAD base map to include new survey data. 203. Prepare preliminary street layout strip drawings for 100 South and 100 East. The following items will be addressed in one or more drawings: a. Car lanes b. Bike lane c. Curb and gutter d. Bulb-outs e. Sidewalk f. Parking Lanes g. Parkstrip Page 109 of 117 EXHIBIT A Exhibit A Page 3 h. Pedestrian Crossings i. Striping j. 100 East cul-de-sac 204. Prepare hydraulic and infiltration designs for bulb-outs. 205. Prepare hydraulic and infiltration design for bioswales into the existing Millcreek Parkway. 206. Prepare preliminary landscaping plan design (Landmark Design). 207. Attend a meeting in Moab with City personnel to discuss preliminary design. 208. Update preliminary design based on City comments. 209. Provide preliminary design to City via email. Discuss via phone. Deliverables: 1) Preliminary layout drawings of 100 South and 100 East, 2) Preliminary striping plan. 3) Preliminary landscaping details for park strip areas, bulb-outs and bioswales. Task 300 - Final Street Improvements Design Design Once the basic design elements have been identified in the preliminary design phase, additional design detail will be added so that the plans are ready for bidding and construction. The City of Moab will be involved in the design process as it progresses so that the City’s preferences are incorporated into the design. A summary of the recommended tasks is as follows: 301. Task coordination. 302. Prepare final design: a. Street layout. b. Street crown, sidewalk and curb and gutter elevations. c. Bulb-outs. d. Pedestrian crossings. e. Striping plan. f. 100 East Cul-de-sac plan. 303. Prepare drawings. These drawings will be added to the drawing set for the Task Order 380.10.100 which was previously authorized. The following is an initial estimate of the work that will be needed: a. Plan and profile drawings (6 sheets) b. Typical street cross sections (1 sheet). c. Bulb-out details (1 sheet). Page 110 of 117 EXHIBIT A Exhibit A Page 4 d. Curb, gutter and sidewalk cross section sheet. e. Striping plans (5 sheets). f. Landscaping plans and details (Landmark Design). 304. Prepare bidding documents and specifications. Additional technical specifications will be added to the set prepared for Task Order 380.10.100 which was previously authorized. 305. Attend 50% and 90% design review meetings with the City of Moab. One of these meetings will be by telephone. One meeting will be in Moab. 306. Prepare stream alteration permit. It appears that a new discharge point will be required for the storm drain into Millcreek. Previously, it was assumed that the existing discharge location would be used, but additional design information indicates that a new location will be necessary. The City of Moab will file the permit. 307. Make final revisions and print documents. Deliverables: 1) Final design drawings and bidding documents, 2) Stream alteration permit form and supporting drawings. Task 400 - Assist with Project Bidding This item is to provide support to the City of Moab in the bidding process. This includes preparing a cost estimate, helping with advertising, responding to questions and contract preparation. 401. Task coordination 402. Prepare construction cost estimate. 403. Prepare the bid advertisement document. The City of Moab will place the advertisement. 404. Assist distributing the bidding documents to qualified bidders. 405. Receive and respond to RFI’s during bidding. 406. Attend/assist with the pre-bid meeting and walk through. 407. Attend bid opening. 408. Review bids and prepare recommendation for award. Page 111 of 117 EXHIBIT A Exhibit A Page 5 409. Prepare construction manuals for City and contractor signature. Deliverables: 1) Construction cost estimate, 2) Advertisement to bid, 3) Award recommendation, and 4) Project manuals. Assumptions: Assumptions upon which the above estimated fee is based are as follows: 1. The Hansen, Allen & Luce, Inc. (HAL) Scope of Work and Engineering Fee have been developed and estimated assuming that the project will proceed in general conformance with this task order. 2. Portions of the plan as shown are currently on private property. We assume that the City will perform any needed coordination and negotiation with owners of private property. 3. The scope of work and cost estimate is based on the assumption that improvements for this project will be based on the streetscape improvements plan prepared by Hansen, Allen & Luce, Inc. and Landmark Design in cooperation with the City of Moab. 4. The costs of permits, applications or other required fee if applicable have not been included. 5. Documents will be delivered in PDF format. 6. The costs of review fees and the costs of response to agencies for the stream alteration permit are not included in this scope of work. 7. Coordination with UDOT is assumed to be limited to one meeting on-site, emails and telephone coordination. Page 112 of 117 EXHIBIT B STANDARD FEE SCHEDULE 2017 PERSONNEL CHARGES Client agrees to reimburse Hansen, Allen & Luce, Inc. (HAL), for personnel expenses directly related to the completion of the project, in accordance with the following: Senior Managing Professional ......................................................................... $177.00/hr Managing Professional .................................................................................... $151.95/hr Senior Professional II ......................................................................................... $141.00/hr Senior Professional I .......................................................................................... $132.15/hr Professional III .................................................................................................... $120.20/hr Professional II ..................................................................................................... $110.00/hr Professional I ...................................................................................................... $102.20/hr Professional Intern ............................................................................................... $92.30/hr Engineering Student Intern ................................................................................ $47.90/hr Senior Designer ................................................................................................... $98.60/hr Senior Field Technician .................................................................................... $100.50/hr Field Technician .................................................................................................. $80.15/hr CAD Operator ..................................................................................................... $80.15/hr Secretary .............................................................................................................. $58.95/hr Professional Land Surveyor .............................................................................. $113.30/hr 1 Man GPS Surveying Services – Surveying Technician ............................... $100.50/hr 1 Man GPS Surveying Services - PLS ............................................................... $133.90/hr 2 Man GPS Surveying Services - PLS ............................................................... $149.30/hr Expert Legal Services ....................................................................................... $280.00/hr DIRECT CHARGES Client also agrees to reimburse HAL for all other costs directly related to the completion of the project. Direct charges shall include, but not be limited to, the following: Communication, Computer, Reproduction ................................ $6.00 per labor hour Out-of-town per diem allowance (lodging not included) ................. $35.00 per day Vehicle ......................................................................................................... $0.65 per mile Outside consulting and services ................................................................ Cost plus 10% Other direct expenses incurred during the project ................................ Cost plus 10% Trimble GPS Unit ...................................................................................... $130.00 per day Drone Unit ................................................ $500.00 per day plus data conversion costs Data Logger/Transducer ..................................................................... $125.00 per week INTEREST CHARGE AFTER 30 DAYS FROM INVOICE DATE ................................ 1.5% per month Note: Annual adjustments to personnel and direct expense charges will occur in January of each year. Mileage rate changes are based on fuel prices. Page 113 of 117 HAL COST ESTIMATE SPREADSHEETPROJECT:ESTIMATED HOURSTotal HALCommunications Miles Direct Expense Cost with OutsidePha TaskTask ActivityBilling Principal Manging Prof. Sr Prof II Sr Prof I Prof II Prof I CAD Secretary Total Labor /Office Expense Travel Expense Cost Contingency Expense COMMENT#PeriodHours Cost& Rate Inc.I10020$0.00 $0.00$0.00 $0.00101 General coordination, communication and project manage 2241236$4,398.00 $216.00$216.00 $5,329.17102 Review existing reports and conceptual design222$264.30 $12.00$12.00 $319.13103 Prepare property survey (Bunker Engineeering)222$264.30 $12.00$12.00 $319.13 $4,000.00 Bunker Engineering104 Start-up Meeting/Coordination with UDOT21212$1,585.80 $72.00 500$397.00 $2,290.13105 Attend a meeting with the Utah Div. of Water Qual244$528.60 $24.00 40$50.00 $668.28Including prep and follow-up199 Quality Control (QC) / Quality Assurance (QA)2 112$309.15 $12.00$12.00 $370.93SUBTOTAL HOURS/UNITS:1004501200 58$348.00 540 0SUBTOTAL:$177.00 $0.00$0.00 $5,946.75 $0.00 $1,226.40 $0.00 $0.00$7,350.15 $348.00 $351.00 $0.00 $699.00 $9,296.77 $4,000.00 Subconsultant CostII20020$0.00 $0.00$0.00 $0.00201 Task Coordination244$528.60 $24.00$24.00 $638.25202 Update basemap with new survey2178$847.55 $48.00$48.00 $1,034.36203 Prepare preliminary plan strip drawings addressing:288$641.20 $48.00$48.00 $796.03-Car lanes244$528.60 $24.00$24.00 $638.25-Bike lanes244$528.60 $24.00$24.00 $638.25-Curb and gutter244$528.60 $24.00$24.00 $638.25-Bulb-outs244$528.60 $24.00$24.00 $638.25-Sidewalk244$528.60 $24.00$24.00 $638.25-Parking Lanes244$528.60 $24.00$24.00 $638.25-Parkstrip244$528.60 $24.00$24.00 $638.25-Pedestrian Crossings244$528.60 $24.00$24.00 $638.25-Stripping2336$703.05 $36.00$36.00 $853.60-100 East Cul-de-sac2336$703.05 $36.00$36.00 $853.60204 Prepare hydraulic design for bulb-outs2224$468.70 $24.00$24.00 $569.07205 Prepare hydraulic design for bioswales2224$468.70 $24.00$24.00 $569.07206 Prepare preliminary landscaping plan (Landmark)144$528.60 $24.00$24.00 $607.86 $9,828.00 Landmark207 Attend a 30% review meeting in Moab11212$1,585.80 $72.00 500$397.00 $2,181.08208 Update preliminary design188$1,057.20 $48.00$48.00 $1,215.72209 Provide City with updated preliminary plan via. phone122$264.30 $12.00$12.00 $303.93299 Quality Control (QC) / Quality Assurance (QA)2 22$354.00 $12.00$12.00 $422.73SUBTOTAL HOURS/UNITS:2007301780 100$600.00 500 0SUBTOTAL:$354.00 $0.00$0.00 $9,646.95 $0.00 $1,737.40 $641.20 $0.00$12,379.55 $600.00 $325.00 $0.00 $925.00 $15,151.33 $9,828.00 Subconsultant CostIII30020$0.00 $0.00$0.00 $0.00301 Task Coordination244$528.60 $24.00$24.00 $638.25302 Prepare final design20$0.00 $0.00$0.00 $0.00-Street layout244$528.60 $24.00$24.00 $638.25-Street elevations244$528.60 $24.00$24.00 $638.25-Bulb-outs244$528.60 $24.00$24.00 $638.25-Pedestrian crossings244$528.60 $24.00$24.00 $638.25-Striping plan244$528.60 $24.00$24.00 $638.25 $2,000.00 Tranportation Consultation-100 East Cul-de-sacs244$528.60 $24.00$24.00 $638.25303 Prepare drawings20$0.00 $0.00$0.00 $0.00-Plan and profile (6 sheets)212244884$7,885.80 $504.00$504.00 $9,690.22-Street cross sections241216$1,490.40 $96.00$96.00 $1,832.29-Bulb-out details24812$1,169.80 $72.00$72.00 $1,434.28-Curb, gutter and sidewalk detail241216$1,490.40 $96.00$96.00 $1,832.29-Striping plan (5 sheets)2102030$2,924.50 $180.00$180.00 $3,585.70-Landscaping plan and details20$0.00 $0.00$0.00 $0.00 $9,828.00 Landmark304 Prepare bidding documents and specifications26612$1,406.10 $72.00$72.00 $1,707.21305 Attend 50%, 90% and final review design meetings21616$2,114.40 $96.00 500 200 $621.00 $3,159.39306 Prepare stream alteration permit form222$264.30 $12.00$12.00 $319.13307 Make final revisions and print2661628$2,688.50 $168.00$168.00$3,299.26399 Quality Control (QC) / Quality Assurance (QA)2 426$972.30 $36.00$36.00 $1,164.59SUBTOTAL HOURS/UNITS:40098036116 0 254$1,524.00 500 200SUBTOTAL:$708.00 $0.00$0.00 $12,950.70 $0.00 $3,679.20 $9,297.40 $0.00$26,635.30 $1,524.00 $325.00 $200.00 $2,049.00 $33,130.37 $11,828.00 Subconsultant CostCity of MoabCLIENT:100 South Reconstruction - Landscaping Improvements ProjectFinal Street Improvement DesignPreliminary Street Improvement Design (30% Design)Project Start-up, Data Gathering and Project AdministrationPage 114 of 117 IV400 20 $0.00 $0.00 $0.00 $0.00401 Task coordination244$528.60 $24.00$24.00 $638.25402 Prepare construction cost estimate221012$1,286.30 $72.00$72.00 $1,568.84403 Prepare Advertisement to bid (with specs)20$0.00 $0.00$0.00 $0.00404 Assist with document distribution233$396.45 $18.00$18.00 $478.69405 Receive and respond to RFI's during bidding.2448$937.40 $48.00$48.00 $1,138.14 $4,872.00 Landmark406 Attend pre-bid meeting21212$1,585.80 $72.00 500$397.00 $2,290.13407 Attend bid opening21212$1,585.80 $72.00 500$397.00 $2,290.13408 Review bids and make award recommendation233$396.45 $18.00$18.00 $478.69409 Prepare construction manuals2224$468.70 $24.00$24.00 $569.07499 Quality Control (QC) / Quality Assurance (QA)2 11$177.00 $6.00$6.00 $211.37SUBTOTAL HOURS/UNITS:1004201600 59$354.00 1000 0SUBTOTAL:$177.00 $0.00$0.00 $5,550.30 $0.00 $1,635.20 $0.00 $0.00$7,362.50 $354.00 $650.00 $0.00 $1,004.00 $9,663.31 $4,872.00 Subconsultant CostTOTAL ESTIMATED HOURS BY EMPLOYEE:800258081124 0Labor Direct Exp Subtotal SubconsultantCosts Cost w/Contingency CostsI Project Start-up, Data Gathering and Project Administration$7,350.15 $699.00 $9,296.77 $4,000.00 $13,296.77II Preliminary Street Improvement Design (30% Design)$12,379.55 $925.00 $15,151.33 $9,828.00 $24,979.33III Final Street Improvement Design$26,635.30 $2,049.00 $33,130.37 $11,828.00 $44,958.37IV Assist with Project Bidding$7,362.50 $1,004.00 $9,663.31 $4,872.00 $14,535.31TOTAL:$53,727.50 $5,327.00 $67,992.52 $30,528.00 $98,520.52SubTotalPHASETASKAssist with Project BiddingPage 115 of 117 Page 1 of 2 PL-16-41 Memorandum To: Moab City Council From: Amy Weiser, Special Projects Manager Date: November 7, 2017 Re: Update on Housing Plan Implementation ____________________________________________________________________________________ ADU Open House – Goal 2 Open House was held on November 6th. It was well received with a good turn-out, 23 attendees. All agreed it was good to get the word out that ADU’s are permitted in all residential zones and that we should do another open house in the spring. Permanent Funding and Uses of Affordable Housing Fund – Goal 6 The City’s affordable housing fund started out the 2017 calendar year with $150,000. At the end of this year it is technically down to $75,000. Staff would like direction from the Council on the future of the affordable housing fund. The future of the fund consists of two parts, the first, to establish a permanent funding source and the second, to establish approved uses for the fund. Employee Housing Assistance Program (HAP) – Goal 6 One use of the affordable housing fund staff would like to propose is a rental deposit and mortgage down payment assistance program for employees. This would consist of providing up to $2000 towards the required deposit on a rental and up to $10,000 towards a down payment on the purchase of a home. The loan could be forgiven over time, based on years of employment. For instance if an employee received $10,000 towards the down payment on the purchase of the home, every year of employment a percentage of the loan would be forgiven, and after 20 years of employment it is forgiven. The employee would be obligated to the City, under a written agreement, to repay the remaining balance on the loan if the following occur before the loan is forgive (1) the employee sells the City of Moab Planning Department 217 East Center Street Moab, Utah 84532-2534 (435) 259-5129 Fax (435) 259-0600 Mayor: David L. Sakrison Council: Kyle Bailey Rani Derasary Heila Ershadi Kalen Jones Tawny Knuteson-Boyd Page 116 of 117 Page 2 of 2 home, (2) the employee moves out of the rental (2) the employee terminated or (3) the employee voluntarily leaves their employment with the City. This would be a one-time benefit. If the City employs more than one person in a family, it can only be used once by the family. Code Revisions – Goal 3 Staff has completed a review of the code as it relates to removing barriers to affordable housing and strategically increase zoning densities. Staff will meet with the Planning Department to review recommendations. The next step will be to send the final recommendations to the Planning Commission early next year. Page 117 of 117