Loading...
HomeMy Public PortalAbout19791128 - Minutes - Board of Directors (BOD) meting 79-27 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S November 28, 1979 375 Distel Circle, Suite D-1 Los Altos , California I . ROLL CALL The meeting was called to order by Vice President Barbara Green at 7: 35 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Nonette Hanko, Harry Turner, and Richard Bishop. Member Absent: Edward Shelley, Personnel Present: Herbert Grench, Craig Britton, Steve Sessions, Cynthia DiGiovanni, Charlotte MacDonald, Pat Starrett, Stan Norton, and Jean Fiddes. II. EXECUTIVE SESSION The Board adjourned to Executive Session at 7: 37 P.M. The Board reconvened at 7:51 P.M. for the public meeting. III. APPROVAL OF MINUTES A. October 24, 1979 K. Duffy asked for an action update on the public access situation at Rancho San Antonio . Open Space Preserve. H. Grench reported S. Norton had sent a letter to the Catholic Church and staff was in the process of setting up a meeting with Santa Clara County officials to discuss alternate access. Motion: N. Hanko moved that the minutes of October 24 , 1979 be approved as presented. R. Bishop seconded the motion. The motion passed unanimously. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin "r Meeting 79-27 je Two IV. WRITTEN COMMUNICATIONS B. Green noted the District had received a letter from Celia Hartnett, 3443 Brittan Avenue, San Carlos,acknowledging the District's efforts to insure the preservation of the Hassler Health Home site. V. ADOPTION OF AGENDA H. Grench requested that an item (c) , Resolution Establishing Signatories for Entering Sate Deposit Box (United California Bank - Los Altos) , be added to item four of New Business With Action Requested. B. Green requested the addition of Special Orders of the Day to the agenda. The Board adopted the revised agenda by consensus. VI . ORAL COMMUNICATIONS Robert Mark, 725 Cowper, Palo Alto, informed the Board of the Committee for Green Foothills ' intention to make a grant of $6500 to the District to assist in the purchase of land along Skyline Boulevard. Mr. Mark, a member of the Committee 's Board of Directors, said he hoped the land would be dedicated as open space and distributed a copy of the grant letter from Mr. Bill Leland, President of the Committee for Green Foothills, to the Board. B. Green expressed the Board's appreciation to Mr. Mark and stated that the District would keep the Committee posted on the use of the gift. Mr. Mark informed the Board that a meeting, called by the California Department of Parks and Recreation, was being held in Saratoga on November 29, 1979 to discuss the Castle Rock State Park area. He felt the District should be re- presented at the meeting and any subsequent proceedings. B. Green stated the Board's consensus that a Board and staff member should represent the District at the meeting. VII . SPECIAL ORDERS OF THE DAY B. Green presented the Board with the award she had accepted on behalf of the District from the California Council of Landscape Architects. The award cited the District' s out- standing contribution to the preservation of open space in the Bay Area. Meeting 79-27 je Three VIII . NEW BUSINESS WITH NO ACTION REQUESTED A. Salary Survey Update Gary Foss, the District' s personnel consultant, reviewed his up-dated salary survey of District job classifications that had been requested by the Board of Directors . H. Grench reported that District employees had until December 3 to comment on the consultant's report and that the Budget Committee had reached a tentative consensus on the survey. K. Duffy asked what procedure was being used to generate employee feedback on the survey and its recommendations . H. Grench responded that employees had received a memo regarding the effect of the recommendations on their particular salary range, as well as the appropriate sheet from the report indicating comparative salary data. In addition, employees had the opportunity to comment after the full report became available for staff review on Friday, November 23. A Budget Committee meeting was scheduled for 12 : 00 noon on Tuesday, December 11, 1979 to discuss staff input on the report and, as requested by D. Wendin, to discuss the County's financial reporting to the District. IX. NEW BUSINESS WITH ACTION REQUESTED B. Proposed Addition to Long Ridge Open Space Preserve (Bridgeman Property) C. Britton introduced report R-79-38 regarding the proposed addition of the 55 acre Bridgeman Property to the Long Ridge Open Space Preserve and presented a brief slide show of the property which has 900 feet of frontage on Skyline Boulevard. He noted that the purchase price was based on four finished homesites. S. Sessions reviewed the use and management plans for the property and noted that the natural area management concept would be appropriate for the site. H. Grench reviewed the recommendations contained in report R-79-38. D. Wendin requested that staff report to the Board in four to six months on the parking problem along Skyline Boulevard , expressed his concern about the cost of the lots, and encouraged staff to meet with members of San Mateo County's Board of Supervisors to discuss the implementation of the Skyline Corridor Plan. He noted that the Legislative Committee could investigate the implementation of the plan. 1 I a i Meeting 79-27 Page -Four R. Mark expressed his concerns regarding the parking problem along Skyline Boulevard, the need for signs more appropriate to a scenic corridor, and the hazard involved in parking at the Grizzly Flat parking area and walking along Skyline Boulevard to reach trails on the Bridgeman property. D. Wendin suggested that staff look into the possibility of putting in a trail on the Long Ridge Open Space Preserve that would connect the parking lot and the property. R. Mark urged that the Board dedicate the property. Motion: D. Wendin moved adoption of Resolution 79-50 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing the Transaction (Long Ridge Open Space Preserve/Bridgeman Property) . H. Turner seconded the motion. The motion passed unanimously. Motion: D. Wendin moved that the Board approve the interim use and management plans contained in the report with the addition of (5) to Section F on page four, "Staff to report within four months on parking problems and potential trail link to the Grizzly Flat parking area. " , that the Long Ridge Open Space Preserve be designated the unofficial name of the site, and that this acquisition not be dedicated at this time. B. Green seconded the motion. The motion passed unanimously. C. Russian Ridge Open Space Preserve/Crist Property (Exercise of Second Option) C. Britton reviewed memorandum M-79-144 , dated November 20 , 1979 , and noted it was necessary to notify the Crist family, by December 31, 1979, of the District' s intention to purchase Lot 2 of the property on Russian Ridge. Motion: R. Bishop moved that the Board authorize the General Manager to give the appropriate notice to the Crist family of the District's intention to complete the purchase of Lot 2 prior to July 1, 1980, as required by the terms of the purchase agreement. K. Duffy seconded the motion. The motion passed unanimously. 4 Meeting 79-27 age Five D. Revision of Authorized Signatories for District Accounts (United California Bank - Los Altos) H. Grench introduced memorandum M-79-145, dated November 21, 1979, and J. Fiddes reviewed each of the resolutions, including the third resolution regarding the safe deposit box contract. It was necessary for the Board to re-adopt the contract since the format used on the contract for Resolution 79-49 did not comply with federal standards. Motion: R. Bishop moved the adoption of Resolution 79-51 of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Savings Account (United California Bank-Los Altos) . H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved the adoption of Resolution 79-52 of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (United California Bank-Los Altos) . H. Turner seconded the motion. The motion passed unanimously. Motion: R. Bishop moved the adoption of Resolution 79-53 of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatures for Entering Safe Deposit Box (United California Bank- Los Altos) . H. Turner seconded the motion. The motion passed unanimously. E. Policy on Dedication of District Lands D. Wendin introduced the item regarding the dedication of District lands . He stated the existing dedication policy resolution allowed for automatic dedication of land two years after acquisition if a study period was not expressly extended by the Board, and the possibility of inadvertent dedication would be a disservice to the public. He recom- mended the adoption of the proposed resolution accompanying H. Grench's memorandum M-79-146 , dated November 21, 1979, which deleted the automatic dedication provision and substituted an annual report in January of each year showing what District lands were in the planning review status . The resolution also stated that the status of each undedicated parcel would be reviewed as a part of the regular use and management planning process which is currently a two-year cycle. D. Wendin noted the new resolution would keep the issue of undedicated land before the Board and the public on a timely basis. H. Grench described the District' s current process of reviewing undedicated land and noted the proposed resolution would provide an additional safeguard to prevent land from being automatically dedicated. Meeting 79-27 Page Six N. Hanko stated her support of the current resolution and said she was not planning to support the resolution before the Board. She noted that the proposed resolution allowed for an open-ended situation for land to remain in a planning reserve status forever and that there was no deadline at which time staff was expected to come up with a plan for the disposition of District lands. She stated that is was important for future directors to realize that there was a process by which land would be dedicated unless there was a real plan for the land to remain in an undedicated status . R. Mark agreed with N. Hanko' s statements and noted the current policy provided protection for the public and the District. H. Grench reported that 11% of the District's land was currently in a planning reserve status and stated his support of D. Wendin' s proposed resolution to avoid human error. K. Duffy noted that the previous resolution did not take into account the possibility of human error and stated her support of the proposed resolution since the yearly review would keep the issue of land held in an undedicated status before the public. Motion: K. Duffy moved the adoption of Resolution 79-54 of the Board of Directors of the Midpeninsula Regional Open Space District Establsihing a Policy for the Dedication of District Lands. H. Turner seconded the motion. The motion passed on the following vote: AYES: D. Wendin, K. Duffy, R. Bishop, B. Green, and H. Turner NOE: N. Hanko X. OLD BUSINESS WITH ACTION REQUESTED F. Appointment of Board Committee for Board/Staff Workshop H. Grench reviewed memorandum M-79-142 , dated November 20, 1979 and noted the planning committee could focus on a two-hour noon workshop, a full-scale Board/Staff workshop, or both. B. Green and E. Shelley were appointed to serve as the planning committee for a January workshop. Suggested topics for the workshop included land management, Board/Staff relationships, and the question of use emphasis of District sites. B. Green requested that the members of the Board indicate the dates they were available for a January workshop at the first meeting in December. Meeting 79-27 Page Seven XI . INFORMATIONAL REPORTS H. Grench reviewed memorandum M-79-148,dated November 23, 1979, regarding the District's Legislative Program and the re- commendations he intended to make to the Board' s Legislative Committee. A meeting of the Legislative Committee was scheduled for Wednesday, December 5, 1979 at 7 : 30 P.M. to review the recommendations. H. Grench distributed to the Board a copy of John A. Nejedly' s letter of November 9, 1979 to Richard C. Trudeau and a copy of the redrafted version of the local assistance grants section of the parks element of SB 547. He noted that the revised version of SB 547 was more favorable to the District since it guaranteed that not less than 30% nor more than 50% of the overall county/city/distkict allocations would go to the county for its own park program and any regional park or open space districts within that county. H. Grench suggested the Board support SB 547 as amended at this point. B. Green stated the Board' s concurrence in support of the amended version of SB 547. H. Grench reported to the Board on the activities of the personnel consultant and noted that Mr. Foss activities have included updating the salary survey, providing advice on a specific personnel problem, meeting with the Budget Committee and the full Board, and being involved in the interview procedures for the positions of Land Manager, Administrative Assistant and Ranger. S. Sessions, in response to a request made at the meeting of November 14, 1979, stated that Claim 418 to Arne Advertising Agency, which appeared on the Revised Claims of November 14 , 1979, was a bugetted item and represented new decals for District vehicles and equipment for identification purposes . The amount represented a series of requisitions and purchase orders paid under one claim. XIS . CLAIMS Motion: D. Wendin moved that the Board approve the Revised Claims C-79-22, dated November 28, 1979 . H. Turner seconded the motion. Discussion: H. Turner requested an explanation of Claim 523, and H. Grench noted the claim covered two days of consulting work done by ion Olson prior to the establishment of his Professional Services Agreement with P.O.S.T. The motion passed unanimously. H. Grench reported that staff was in the process of renego- itating the payment schedule for Ina R. Dahl, and -the check for Claim 488 might not be issued. There were no objections. Meeting 79-27 Page Eight XIII . EXECUTIVE SESSION The Board recessed to Executive Session at 9:30 P.M. XIV. ADJOURNMENT The Board reconvened to adjourn at 11:25 P.M. Jean H. Fiddes District Clerk