HomeMy Public PortalAbout19791128 - Minutes - Board of Directors (BOD) meting 79-27
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
November 28, 1979 375 Distel Circle, Suite D-1
Los Altos , California
I . ROLL CALL
The meeting was called to order by Vice President Barbara
Green at 7: 35 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Nonette Hanko, Harry Turner, and Richard Bishop.
Member Absent: Edward Shelley,
Personnel Present: Herbert Grench, Craig Britton, Steve Sessions,
Cynthia DiGiovanni, Charlotte MacDonald, Pat Starrett, Stan Norton,
and Jean Fiddes.
II. EXECUTIVE SESSION
The Board adjourned to Executive Session at 7: 37 P.M.
The Board reconvened at 7:51 P.M. for the public meeting.
III. APPROVAL OF MINUTES
A. October 24, 1979
K. Duffy asked for an action update on the public access
situation at Rancho San Antonio . Open Space Preserve.
H. Grench reported S. Norton had sent a letter to the Catholic
Church and staff was in the process of setting up a meeting
with Santa Clara County officials to discuss alternate access.
Motion: N. Hanko moved that the minutes of October 24 , 1979
be approved as presented. R. Bishop seconded the
motion. The motion passed unanimously.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin "r
Meeting 79-27 je Two
IV. WRITTEN COMMUNICATIONS
B. Green noted the District had received a letter from
Celia Hartnett, 3443 Brittan Avenue, San Carlos,acknowledging
the District's efforts to insure the preservation of the
Hassler Health Home site.
V. ADOPTION OF AGENDA
H. Grench requested that an item (c) , Resolution Establishing
Signatories for Entering Sate Deposit Box (United California
Bank - Los Altos) , be added to item four of New Business
With Action Requested.
B. Green requested the addition of Special Orders of the
Day to the agenda.
The Board adopted the revised agenda by consensus.
VI . ORAL COMMUNICATIONS
Robert Mark, 725 Cowper, Palo Alto, informed the Board of
the Committee for Green Foothills ' intention to make a grant
of $6500 to the District to assist in the purchase of land
along Skyline Boulevard. Mr. Mark, a member of the Committee 's
Board of Directors, said he hoped the land would be dedicated
as open space and distributed a copy of the grant letter
from Mr. Bill Leland, President of the Committee for Green
Foothills, to the Board.
B. Green expressed the Board's appreciation to Mr. Mark and
stated that the District would keep the Committee posted on
the use of the gift.
Mr. Mark informed the Board that a meeting, called by the
California Department of Parks and Recreation, was being held
in Saratoga on November 29, 1979 to discuss the Castle
Rock State Park area. He felt the District should be re-
presented at the meeting and any subsequent proceedings.
B. Green stated the Board's consensus that a Board and
staff member should represent the District at the meeting.
VII . SPECIAL ORDERS OF THE DAY
B. Green presented the Board with the award she had accepted
on behalf of the District from the California Council of
Landscape Architects. The award cited the District' s out-
standing contribution to the preservation of open space
in the Bay Area.
Meeting 79-27 je Three
VIII . NEW BUSINESS WITH NO ACTION REQUESTED
A. Salary Survey Update
Gary Foss, the District' s personnel consultant, reviewed his
up-dated salary survey of District job classifications that
had been requested by the Board of Directors .
H. Grench reported that District employees had until December 3
to comment on the consultant's report and that the Budget
Committee had reached a tentative consensus on the survey.
K. Duffy asked what procedure was being used to generate
employee feedback on the survey and its recommendations .
H. Grench responded that employees had received a memo
regarding the effect of the recommendations on their particular
salary range, as well as the appropriate sheet from the report
indicating comparative salary data. In addition, employees
had the opportunity to comment after the full report became
available for staff review on Friday, November 23.
A Budget Committee meeting was scheduled for 12 : 00 noon on
Tuesday, December 11, 1979 to discuss staff input on the
report and, as requested by D. Wendin, to discuss the County's
financial reporting to the District.
IX. NEW BUSINESS WITH ACTION REQUESTED
B. Proposed Addition to Long Ridge Open Space Preserve
(Bridgeman Property)
C. Britton introduced report R-79-38 regarding the proposed
addition of the 55 acre Bridgeman Property to the Long
Ridge Open Space Preserve and presented a brief slide show
of the property which has 900 feet of frontage on Skyline
Boulevard. He noted that the purchase price was based on four
finished homesites.
S. Sessions reviewed the use and management plans for the
property and noted that the natural area management concept
would be appropriate for the site.
H. Grench reviewed the recommendations contained in report
R-79-38.
D. Wendin requested that staff report to the Board in four to
six months on the parking problem along Skyline Boulevard ,
expressed his concern about the cost of the lots, and encouraged
staff to meet with members of San Mateo County's Board of
Supervisors to discuss the implementation of the Skyline
Corridor Plan. He noted that the Legislative Committee could
investigate the implementation of the plan.
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Meeting 79-27 Page -Four
R. Mark expressed his concerns regarding the parking problem
along Skyline Boulevard, the need for signs more appropriate
to a scenic corridor, and the hazard involved in parking at
the Grizzly Flat parking area and walking along Skyline
Boulevard to reach trails on the Bridgeman property.
D. Wendin suggested that staff look into the possibility
of putting in a trail on the Long Ridge Open Space Preserve
that would connect the parking lot and the property.
R. Mark urged that the Board dedicate the property.
Motion: D. Wendin moved adoption of Resolution 79-50 , a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Acceptance
of Agreement to Purchase Real Property, Authorizing
Officer to Execute Certificate of Acceptance of Grant
to District, and Authorizing General Manager to Execute
Any and All Other Documents Necessary or Appropriate
to Closing the Transaction (Long Ridge Open Space
Preserve/Bridgeman Property) . H. Turner seconded
the motion. The motion passed unanimously.
Motion: D. Wendin moved that the Board approve the interim
use and management plans contained in the report
with the addition of (5) to Section F on page four,
"Staff to report within four months on parking problems
and potential trail link to the Grizzly Flat parking
area. " , that the Long Ridge Open Space Preserve be
designated the unofficial name of the site, and that
this acquisition not be dedicated at this time.
B. Green seconded the motion. The motion passed
unanimously.
C. Russian Ridge Open Space Preserve/Crist Property (Exercise
of Second Option)
C. Britton reviewed memorandum M-79-144 , dated November 20 , 1979 ,
and noted it was necessary to notify the Crist family, by
December 31, 1979, of the District' s intention to purchase
Lot 2 of the property on Russian Ridge.
Motion: R. Bishop moved that the Board authorize the General
Manager to give the appropriate notice to the Crist
family of the District's intention to complete the
purchase of Lot 2 prior to July 1, 1980, as required
by the terms of the purchase agreement. K. Duffy
seconded the motion. The motion passed unanimously.
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Meeting 79-27 age Five
D. Revision of Authorized Signatories for District Accounts
(United California Bank - Los Altos)
H. Grench introduced memorandum M-79-145, dated November 21, 1979,
and J. Fiddes reviewed each of the resolutions, including
the third resolution regarding the safe deposit box contract.
It was necessary for the Board to re-adopt the contract since
the format used on the contract for Resolution 79-49 did not
comply with federal standards.
Motion: R. Bishop moved the adoption of Resolution 79-51 of
the Board of Directors of the Midpeninsula Regional
Open Space District Authorizing Signing and Endorsing
Checks and Other Instruments for Savings Account
(United California Bank-Los Altos) . H. Turner
seconded the motion. The motion passed unanimously.
Motion: R. Bishop moved the adoption of Resolution 79-52 of
the Board of Directors of the Midpeninsula Regional
Open Space District Authorizing Signing and Endorsing
Checks and Other Instruments for Checking Account
(United California Bank-Los Altos) . H. Turner
seconded the motion. The motion passed unanimously.
Motion: R. Bishop moved the adoption of Resolution 79-53 of
the Board of Directors of the Midpeninsula Regional
Open Space District Establishing Signatures for
Entering Safe Deposit Box (United California Bank-
Los Altos) . H. Turner seconded the motion. The
motion passed unanimously.
E. Policy on Dedication of District Lands
D. Wendin introduced the item regarding the dedication of
District lands . He stated the existing dedication policy
resolution allowed for automatic dedication of land two
years after acquisition if a study period was not expressly
extended by the Board, and the possibility of inadvertent
dedication would be a disservice to the public. He recom-
mended the adoption of the proposed resolution accompanying
H. Grench's memorandum M-79-146 , dated November 21, 1979,
which deleted the automatic dedication provision and substituted
an annual report in January of each year showing what District
lands were in the planning review status . The resolution
also stated that the status of each undedicated parcel would
be reviewed as a part of the regular use and management
planning process which is currently a two-year cycle. D. Wendin
noted the new resolution would keep the issue of undedicated
land before the Board and the public on a timely basis.
H. Grench described the District' s current process of reviewing
undedicated land and noted the proposed resolution would provide
an additional safeguard to prevent land from being automatically
dedicated.
Meeting 79-27 Page Six
N. Hanko stated her support of the current resolution and
said she was not planning to support the resolution before
the Board. She noted that the proposed resolution allowed
for an open-ended situation for land to remain in a planning
reserve status forever and that there was no deadline at which
time staff was expected to come up with a plan for the
disposition of District lands. She stated that is was important
for future directors to realize that there was a process
by which land would be dedicated unless there was a real plan
for the land to remain in an undedicated status .
R. Mark agreed with N. Hanko' s statements and noted the
current policy provided protection for the public and the
District.
H. Grench reported that 11% of the District's land was
currently in a planning reserve status and stated his
support of D. Wendin' s proposed resolution to avoid human error.
K. Duffy noted that the previous resolution did not take
into account the possibility of human error and stated
her support of the proposed resolution since the yearly review
would keep the issue of land held in an undedicated status
before the public.
Motion: K. Duffy moved the adoption of Resolution 79-54 of
the Board of Directors of the Midpeninsula Regional
Open Space District Establsihing a Policy for the
Dedication of District Lands. H. Turner seconded
the motion. The motion passed on the following vote:
AYES: D. Wendin, K. Duffy, R. Bishop, B. Green, and
H. Turner
NOE: N. Hanko
X. OLD BUSINESS WITH ACTION REQUESTED
F. Appointment of Board Committee for Board/Staff Workshop
H. Grench reviewed memorandum M-79-142 , dated November 20, 1979
and noted the planning committee could focus on a two-hour noon
workshop, a full-scale Board/Staff workshop, or both.
B. Green and E. Shelley were appointed to serve as the
planning committee for a January workshop.
Suggested topics for the workshop included land management,
Board/Staff relationships, and the question of use emphasis
of District sites.
B. Green requested that the members of the Board indicate
the dates they were available for a January workshop at the
first meeting in December.
Meeting 79-27 Page Seven
XI . INFORMATIONAL REPORTS
H. Grench reviewed memorandum M-79-148,dated November 23, 1979,
regarding the District's Legislative Program and the re-
commendations he intended to make to the Board' s Legislative
Committee. A meeting of the Legislative Committee was
scheduled for Wednesday, December 5, 1979 at 7 : 30 P.M.
to review the recommendations. H. Grench distributed to
the Board a copy of John A. Nejedly' s letter of November 9, 1979
to Richard C. Trudeau and a copy of the redrafted version
of the local assistance grants section of the parks element
of SB 547. He noted that the revised version of SB 547 was
more favorable to the District since it guaranteed that
not less than 30% nor more than 50% of the overall
county/city/distkict allocations would go to the county
for its own park program and any regional park or open
space districts within that county. H. Grench suggested the
Board support SB 547 as amended at this point. B. Green
stated the Board' s concurrence in support of the amended
version of SB 547.
H. Grench reported to the Board on the activities of the
personnel consultant and noted that Mr. Foss activities have
included updating the salary survey, providing advice on
a specific personnel problem, meeting with the Budget Committee
and the full Board, and being involved in the interview
procedures for the positions of Land Manager, Administrative
Assistant and Ranger.
S. Sessions, in response to a request made at the meeting of
November 14, 1979, stated that Claim 418 to Arne Advertising
Agency, which appeared on the Revised Claims of November 14 , 1979,
was a bugetted item and represented new decals for District
vehicles and equipment for identification purposes . The amount
represented a series of requisitions and purchase orders paid
under one claim.
XIS . CLAIMS
Motion: D. Wendin moved that the Board approve the Revised
Claims C-79-22, dated November 28, 1979 . H. Turner
seconded the motion.
Discussion: H. Turner requested an explanation of
Claim 523, and H. Grench noted the claim covered
two days of consulting work done by ion Olson prior
to the establishment of his Professional Services
Agreement with P.O.S.T. The motion passed unanimously.
H. Grench reported that staff was in the process of renego-
itating the payment schedule for Ina R. Dahl, and -the check for
Claim 488 might not be issued. There were no objections.
Meeting 79-27 Page Eight
XIII . EXECUTIVE SESSION
The Board recessed to Executive Session at 9:30 P.M.
XIV. ADJOURNMENT
The Board reconvened to adjourn at 11:25 P.M.
Jean H. Fiddes
District Clerk