HomeMy Public PortalAbout19791212 - Minutes - Board of Directors (BOD) eting 79-28
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
December 12, 1979 375 Distel Circle, Suite D-1
Los Altos , California
I. ROLL CALL
The meeting was called to order by Vice President Barbara Green
at 7 : 39 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Nonette Hanko, Harry Turner, and Richard Bishop.
Member Absent: Edward Shelley.
Personnel Present: Herbert Grench, Steve Sessions, Eric Mart,
Charlotte MacDonald, Craig Britton, Bob McKibbin, Stan Norton,
and Jean Fiddes.
II. EXECUTIVE SESSION
The Board adjourned to Executive Session at 7 :40 P.M.
The Board reconvened at 8 :10 P.M. for the public meeting.
III. APPROVAL OF MINUTES
A. November 14, 1979
J. Fiddes noted that S. Norton' s name had been omitted inad-
vertently from the list of personnel present at the meeting.
B. Green stated the Board's consensus that the minutes of
November 14 , 1979 be approved as corrected.
IV. WRITTEN COMMUNICATIONS
B. Green noted the District had received a letter from Los Gatos '
Town Manager support4n7 the District' s acquisition of the
Fairweather Property and two notices from the Loma Prieta
Chapter of the Sierra Club regarding the slide presentation
and talk by Resources Secretary Huey Johnson and Assemblyman
Vic Calvo on December 12 at the Palo Alto Cultural Center.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 79-28 Page Two
V. ADOPTION OF AGENDA
H. Grench requested the addition of Special Orders of the
Day to the agenda for an introduction.
B. Green noted the Jay Thorwaldson's Oral Commnication on
the proposed Pelican Point project at Cooley Landing in
East Palo Alto would follow Item 6 of New Business With
Action requested.
The Board adopted the revised agenda by consensus.
VI . ORAL COMMUNICATIONS
There were no Oral Communications at this time.
VII . SPECIAL ORDERS OF THE DAY
S. Sessions and E. Mart introduced Bob McKibbin, the District' s
new member of the Ranger staff.
VIII. OLD BUSINESS WITH ACTION REQUESTED
A. Implementation of November Salary Survey
H. Grench reviewed memorandum M-79-155, dated December 6, 1979 ,
and noted the study, as requested by the Board in May, 1979,
included updated comparable salary information and some
fine-tuning of the original, comprehensive personnel study
prepared by Gary Foss.
H. Grench stated he had completed his review of the positions
of Land Manager and Land Acquisition Manager and was prepared to
recommend to the Board that these two positions receive a
4% increase, rather than the 1% increase recommended in Mr. Foss'
November Salary Survey. He noted that the ABAG position
used as a comparable for the two positions had recently been
changed to a program director level and thus affected the
original salary recommendation.
H. Grench distributed revised salary survey sheets and salary
pay plans that reflected the 4% increase for the Land Manager
and the Land Acquisition Manager.
Motion: R. Bishop moved that the Board of Directors adopt
the revised salary ranges, retroactive to October 1, 1979,
for all District employees, as presented in Mr. Foss '
Salary Survey Study of November, 1979 and as modified
by the General Manager' s presentation of December 12, 1979.
H. Turner seconded the motion. The motion passed
unanimously.
Meeting 79-28 ige Three
IX. NEW BUSINESS WITH ACTION REQUESTED
B. Revision of Paid Holiday Policy for Regular Part-Time
Employees
H. Grench reviewed memorandum M-79-152 , dated December 5, 1979 ,
and noted the new personnel policy for paid holidays would allow
regular part-time District employees to receive paid holidays on
a pro-rate formula basis to the actual number of hours worked.
He also stated that additional personnel policy amendments would
be presented to the Board in the future as the May, 1979 personnel
systems study was implemented, but that he would like to effect
this particular change January 1, 1980.
Motion: H. Turner moved the adoption of the following revised
Personnel Policy for paid holidays to supersede
the policy adopted on September 10, 1975 :
Paid Holidays: Accrued at the rate of 0. 05 hours
per hour of paid straight time, to
a maximum of 13 days per year.
Holidays shall be set by the General
Manager prior to January 1 annually.
K. Duffy seconded the motion. The motion passed
unanimously.
C. Recommendations for District Positions on Various State
Legislation
B. Green reported that the Legislative Committee's recommenda-
tions were included in memorandum M-79-156 , dated December 5, 1979 ,
and on the attached sheet "Summary of Important Legislation
Held Over from 1979" and noted the Committee would be meeting
again in the future to discuss the legislation.
D. Wendin asked that the Legislative Committee reconsider its "no
position" recommendation on the East Bay Regional Park District
proposal (b) that makes District benefits available to directors.
He stated that the availability of such benefits was important
to broaden the scope of people who might serve as a district
director. In answer to a question he clarified that he was not
talking about additional costs to the District- but rather about
making benefits available perhaps in lieu of Directors' compen-
sation.
H. Grench reported that the East Bay Regional Park District
legislation was currently in draft form and that the
Legislative Committee would be studying the legislation in
detail.
N. Hanko requested that the draft wording for the East Bay
Regional Park District proposal (c) regarding the referral
of land use proposals within 1000 feet of district land be
sent to the full Board and noted she felt the proposal
should be considered in the A action category.
B. Green concurred with N. Hanko' s statement and reiterated
that the Legislative Committee's recommendations were
tentative and subject to change.
Meeting 79-28 age Four
R. Bishop commented on AB 1930 and SB 1243 which would
permit a person or corporation to sue a city or county over
some land use. action the city or county might take, such as
a zoning proposal, and noted the Legislative Committee
felt the District was philosophically opposed to this
type of legislation.
Motion: K. Duffy moved the adoption of the position and
action categories contained in the December 5, 1979
memorandum with the provision that (b) on page
one be returned to the Legislative Committee for
further study. N. Hanko seconded the motion. The
motion passed unanimously.
D. Extension of Legislative Consultant' s Contract
H. Grench discussed memorandum M-79-153, dated December 5, 1979,
and noted that, in light of the newly adopted Legislative
Program and the need to continue to followup on Propositions
13 and 4 , the present legislative consultant's contract with
California Advocates, Inc. should be continued through the
1980 legislative session.
R. Bishop stated the Legislative Committee had met on the matter
and supported the recommendation to extend the contract,
Motion: D. Wendin moved that the Board of Directors authorize
the General Manager to extend through the 1980
legislative session the existing Consulting Services
Agreement with California Advocates Inc. K. Duffy
seconded the motion. The motion passed unanimously.
H. Grench reported that $4800 in contingency funds needed to
extend the contract had been identified in this year's budget process.
He noted the funds would come from the printing and from the general
administration salary budgets and stated the Budget Committee
had approved the use of the funds.
Motion: N. Hanko moved that the Board of Directors appropriate
$4800 in contingency funds for the contract extension.
R. Bishop seconded the motion. The motion passed
unanimously.
E. Employee Relations Service Contract
H. Grench reviewed memorandum M-79-151, dated December 5, 1979
and recommended that the District discontinue its current mem-
bership in the Ehployee Relations Service since the District has been
utilizing the services of a private personnel consultant. He emphasized
that their services had been very good but that the District had no
present pressing need for the ERS services .
Motion: K. Duffy moved that the Board of Directors authorize
the General Manager to discontinue the District' s
membership in the County of Santa Clara' s Employee
Relations Service and not enter into the 1979-80
Joint Powers Agreement, but that the Employee
Relations Service be requested to place the District' s
Meeting 79-28 Page Five
membership in an inactive status for one year,
if possible, to allow for the possibility of
automatic reinstatement upon request. H. Turner
seconded the motion. The motion passed unanimously.
F. Cancellation of Second Regular Meeting in December
B. Green introduced memorandum M-79-150, dated December 5, 1979,
and asked the Board members to indicate the dates they would
be available in December if it were necessary to schedule
a second meeting.
Motion: R. Bishop moved that the Board of Directors cancel
the second regular meeting in December. H. Turner
seconded the motion. The motion passed unanimously.
X. ORAL COMMUNICATIONS, continued
Mr. Jay Thorwaldson presented a detailed report on his plans
for the proposed development of the Pelican Point marina
project at Cooley Landing in East Palo Alto and noted that
the District's involvement might include the possible purchase
of a salt pond from Leslie Salt, as well as open space
easements for the property involved. Mr. Thorwaldson reviewed
the three development phases of the project and offered to
organize a tour of the Cooley Landing area for the members
of the Board.
XV__ INFORMATIONAL REPORTS
H. Grench informed the Board that John Rakich was no longer
interested in the restoration of the Picchetti Winery and
distributed Mr. Rakich' s letter of December 10, 1979 to
the Board.
K. Duffy requested a meeting of the Picchetti Winery Committee
to discuss actions to date and to review future planning steps
for the winery project with S. Sessions.
H. Grench reported that he had testified on behalf of the
District for SB 547 at the joint hearing of the Assembly
Committee on Water, Parks, and Wildlife and the Senate
Committee on Natural Resources and Wildlife and had attended
a meeting to work on the bill 's language with respect to
the allocation of money from the bond act.
S. Sessions discussed the California Department of Parks
and Recreation meeting in Saratoga on November 29, 1979
that focused on the expansion of Castle Rock State Park.
R. Bishop raised the question of whether the Board should
write a letter to the California Department of Parks and
Recreation in support of the State ' s plans for Castle
Rock State Park. He requested that the item be placed on
a future agenda, and H. Grench suggested asking ng Mr. Tony Look
to give a status report of the State's plans for the park.
Meeting 79-28 Page Six
C. MacDonald discussed the SRI Community Forum scheduled for
January 23 and 24, 1980. H. Turner said he would represent
the District on the 24th, and B. Green suggested a staff
member attend Janaury 23 forum.
H. Grench reported that he, C. Britton, and S. Sessions had
met with Dave Christy to discuss the access situation at
Rancho San Antonio Open Space Preserve and that they were
continuing to investigate interim access solutions.
N. Hanko reported that she had received an inquiry from a
member of the Palo Alto Bicycle Advisory Committee asking
whether Rancho San Antonio Open Space Preserve was accessible
to bicycle riders.
XII . CLAIMS
D. Wendin and H. Turner questioned Claims 552 and 531, respec-
tively.
C. Britton responded that Claim 552 was for a marsh land
survey and that Claim 531 was for a preliminary planning study
on a parcel under consideration for acquisition.
Motion: B. Green moved the adoption of the Revised Claims
C-79-24, dated December 12, 1979. N. Hanko seconded
the motion. The motion passed unanimously.
H. Grench reported that the District had renegotiated its
purchase time schedule and annual interest rate with
Ina R. Dahl, as noted in his letter to Mrs . Dahl of
November 29, 1979, and said the Budget Commmitte concurred
with the action.
Motion: H. Turner moved the acceptance of the revised
payment schedule and interest rate for Ina R. Dahl,
as stated in H. Grench's letter of November 29, 1979.
K. Duffy seconded the motion. The motion passed
unanimously.
XIII . EXECUTIVE SESSION
The Board recessed to Executive Session at 10 :15 P.M.
XIV. ADJOURNMENT
The Board reconvened to adjourn at 11:40 P.M.
Jean H. Fiddes
District Clerk