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HomeMy Public PortalAbout19791212 - Minutes - Board of Directors (BOD) eting 79-28 AA, AU IV MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S December 12, 1979 375 Distel Circle, Suite D-1 Los Altos , California I. ROLL CALL The meeting was called to order by Vice President Barbara Green at 7 : 39 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Nonette Hanko, Harry Turner, and Richard Bishop. Member Absent: Edward Shelley. Personnel Present: Herbert Grench, Steve Sessions, Eric Mart, Charlotte MacDonald, Craig Britton, Bob McKibbin, Stan Norton, and Jean Fiddes. II. EXECUTIVE SESSION The Board adjourned to Executive Session at 7 :40 P.M. The Board reconvened at 8 :10 P.M. for the public meeting. III. APPROVAL OF MINUTES A. November 14, 1979 J. Fiddes noted that S. Norton' s name had been omitted inad- vertently from the list of personnel present at the meeting. B. Green stated the Board's consensus that the minutes of November 14 , 1979 be approved as corrected. IV. WRITTEN COMMUNICATIONS B. Green noted the District had received a letter from Los Gatos ' Town Manager support4n7 the District' s acquisition of the Fairweather Property and two notices from the Loma Prieta Chapter of the Sierra Club regarding the slide presentation and talk by Resources Secretary Huey Johnson and Assemblyman Vic Calvo on December 12 at the Palo Alto Cultural Center. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 79-28 Page Two V. ADOPTION OF AGENDA H. Grench requested the addition of Special Orders of the Day to the agenda for an introduction. B. Green noted the Jay Thorwaldson's Oral Commnication on the proposed Pelican Point project at Cooley Landing in East Palo Alto would follow Item 6 of New Business With Action requested. The Board adopted the revised agenda by consensus. VI . ORAL COMMUNICATIONS There were no Oral Communications at this time. VII . SPECIAL ORDERS OF THE DAY S. Sessions and E. Mart introduced Bob McKibbin, the District' s new member of the Ranger staff. VIII. OLD BUSINESS WITH ACTION REQUESTED A. Implementation of November Salary Survey H. Grench reviewed memorandum M-79-155, dated December 6, 1979 , and noted the study, as requested by the Board in May, 1979, included updated comparable salary information and some fine-tuning of the original, comprehensive personnel study prepared by Gary Foss. H. Grench stated he had completed his review of the positions of Land Manager and Land Acquisition Manager and was prepared to recommend to the Board that these two positions receive a 4% increase, rather than the 1% increase recommended in Mr. Foss' November Salary Survey. He noted that the ABAG position used as a comparable for the two positions had recently been changed to a program director level and thus affected the original salary recommendation. H. Grench distributed revised salary survey sheets and salary pay plans that reflected the 4% increase for the Land Manager and the Land Acquisition Manager. Motion: R. Bishop moved that the Board of Directors adopt the revised salary ranges, retroactive to October 1, 1979, for all District employees, as presented in Mr. Foss ' Salary Survey Study of November, 1979 and as modified by the General Manager' s presentation of December 12, 1979. H. Turner seconded the motion. The motion passed unanimously. Meeting 79-28 ige Three IX. NEW BUSINESS WITH ACTION REQUESTED B. Revision of Paid Holiday Policy for Regular Part-Time Employees H. Grench reviewed memorandum M-79-152 , dated December 5, 1979 , and noted the new personnel policy for paid holidays would allow regular part-time District employees to receive paid holidays on a pro-rate formula basis to the actual number of hours worked. He also stated that additional personnel policy amendments would be presented to the Board in the future as the May, 1979 personnel systems study was implemented, but that he would like to effect this particular change January 1, 1980. Motion: H. Turner moved the adoption of the following revised Personnel Policy for paid holidays to supersede the policy adopted on September 10, 1975 : Paid Holidays: Accrued at the rate of 0. 05 hours per hour of paid straight time, to a maximum of 13 days per year. Holidays shall be set by the General Manager prior to January 1 annually. K. Duffy seconded the motion. The motion passed unanimously. C. Recommendations for District Positions on Various State Legislation B. Green reported that the Legislative Committee's recommenda- tions were included in memorandum M-79-156 , dated December 5, 1979 , and on the attached sheet "Summary of Important Legislation Held Over from 1979" and noted the Committee would be meeting again in the future to discuss the legislation. D. Wendin asked that the Legislative Committee reconsider its "no position" recommendation on the East Bay Regional Park District proposal (b) that makes District benefits available to directors. He stated that the availability of such benefits was important to broaden the scope of people who might serve as a district director. In answer to a question he clarified that he was not talking about additional costs to the District- but rather about making benefits available perhaps in lieu of Directors' compen- sation. H. Grench reported that the East Bay Regional Park District legislation was currently in draft form and that the Legislative Committee would be studying the legislation in detail. N. Hanko requested that the draft wording for the East Bay Regional Park District proposal (c) regarding the referral of land use proposals within 1000 feet of district land be sent to the full Board and noted she felt the proposal should be considered in the A action category. B. Green concurred with N. Hanko' s statement and reiterated that the Legislative Committee's recommendations were tentative and subject to change. Meeting 79-28 age Four R. Bishop commented on AB 1930 and SB 1243 which would permit a person or corporation to sue a city or county over some land use. action the city or county might take, such as a zoning proposal, and noted the Legislative Committee felt the District was philosophically opposed to this type of legislation. Motion: K. Duffy moved the adoption of the position and action categories contained in the December 5, 1979 memorandum with the provision that (b) on page one be returned to the Legislative Committee for further study. N. Hanko seconded the motion. The motion passed unanimously. D. Extension of Legislative Consultant' s Contract H. Grench discussed memorandum M-79-153, dated December 5, 1979, and noted that, in light of the newly adopted Legislative Program and the need to continue to followup on Propositions 13 and 4 , the present legislative consultant's contract with California Advocates, Inc. should be continued through the 1980 legislative session. R. Bishop stated the Legislative Committee had met on the matter and supported the recommendation to extend the contract, Motion: D. Wendin moved that the Board of Directors authorize the General Manager to extend through the 1980 legislative session the existing Consulting Services Agreement with California Advocates Inc. K. Duffy seconded the motion. The motion passed unanimously. H. Grench reported that $4800 in contingency funds needed to extend the contract had been identified in this year's budget process. He noted the funds would come from the printing and from the general administration salary budgets and stated the Budget Committee had approved the use of the funds. Motion: N. Hanko moved that the Board of Directors appropriate $4800 in contingency funds for the contract extension. R. Bishop seconded the motion. The motion passed unanimously. E. Employee Relations Service Contract H. Grench reviewed memorandum M-79-151, dated December 5, 1979 and recommended that the District discontinue its current mem- bership in the Ehployee Relations Service since the District has been utilizing the services of a private personnel consultant. He emphasized that their services had been very good but that the District had no present pressing need for the ERS services . Motion: K. Duffy moved that the Board of Directors authorize the General Manager to discontinue the District' s membership in the County of Santa Clara' s Employee Relations Service and not enter into the 1979-80 Joint Powers Agreement, but that the Employee Relations Service be requested to place the District' s Meeting 79-28 Page Five membership in an inactive status for one year, if possible, to allow for the possibility of automatic reinstatement upon request. H. Turner seconded the motion. The motion passed unanimously. F. Cancellation of Second Regular Meeting in December B. Green introduced memorandum M-79-150, dated December 5, 1979, and asked the Board members to indicate the dates they would be available in December if it were necessary to schedule a second meeting. Motion: R. Bishop moved that the Board of Directors cancel the second regular meeting in December. H. Turner seconded the motion. The motion passed unanimously. X. ORAL COMMUNICATIONS, continued Mr. Jay Thorwaldson presented a detailed report on his plans for the proposed development of the Pelican Point marina project at Cooley Landing in East Palo Alto and noted that the District's involvement might include the possible purchase of a salt pond from Leslie Salt, as well as open space easements for the property involved. Mr. Thorwaldson reviewed the three development phases of the project and offered to organize a tour of the Cooley Landing area for the members of the Board. XV__ INFORMATIONAL REPORTS H. Grench informed the Board that John Rakich was no longer interested in the restoration of the Picchetti Winery and distributed Mr. Rakich' s letter of December 10, 1979 to the Board. K. Duffy requested a meeting of the Picchetti Winery Committee to discuss actions to date and to review future planning steps for the winery project with S. Sessions. H. Grench reported that he had testified on behalf of the District for SB 547 at the joint hearing of the Assembly Committee on Water, Parks, and Wildlife and the Senate Committee on Natural Resources and Wildlife and had attended a meeting to work on the bill 's language with respect to the allocation of money from the bond act. S. Sessions discussed the California Department of Parks and Recreation meeting in Saratoga on November 29, 1979 that focused on the expansion of Castle Rock State Park. R. Bishop raised the question of whether the Board should write a letter to the California Department of Parks and Recreation in support of the State ' s plans for Castle Rock State Park. He requested that the item be placed on a future agenda, and H. Grench suggested asking ng Mr. Tony Look to give a status report of the State's plans for the park. Meeting 79-28 Page Six C. MacDonald discussed the SRI Community Forum scheduled for January 23 and 24, 1980. H. Turner said he would represent the District on the 24th, and B. Green suggested a staff member attend Janaury 23 forum. H. Grench reported that he, C. Britton, and S. Sessions had met with Dave Christy to discuss the access situation at Rancho San Antonio Open Space Preserve and that they were continuing to investigate interim access solutions. N. Hanko reported that she had received an inquiry from a member of the Palo Alto Bicycle Advisory Committee asking whether Rancho San Antonio Open Space Preserve was accessible to bicycle riders. XII . CLAIMS D. Wendin and H. Turner questioned Claims 552 and 531, respec- tively. C. Britton responded that Claim 552 was for a marsh land survey and that Claim 531 was for a preliminary planning study on a parcel under consideration for acquisition. Motion: B. Green moved the adoption of the Revised Claims C-79-24, dated December 12, 1979. N. Hanko seconded the motion. The motion passed unanimously. H. Grench reported that the District had renegotiated its purchase time schedule and annual interest rate with Ina R. Dahl, as noted in his letter to Mrs . Dahl of November 29, 1979, and said the Budget Commmitte concurred with the action. Motion: H. Turner moved the acceptance of the revised payment schedule and interest rate for Ina R. Dahl, as stated in H. Grench's letter of November 29, 1979. K. Duffy seconded the motion. The motion passed unanimously. XIII . EXECUTIVE SESSION The Board recessed to Executive Session at 10 :15 P.M. XIV. ADJOURNMENT The Board reconvened to adjourn at 11:40 P.M. Jean H. Fiddes District Clerk