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Home My Public Portal About2007-10-16LIIThis Agenda contains a brief general description of each item to be considered. Copies of the Staft reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. A person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. AGENDA ITEMS ON FILE FOR CONSIDERATIC7N AT THE REGULAR MEETING OF THE LYNWOOD INFORMATION INC. TO BE HELD ON OCTOBER 16, 2007 5:00 P. M. COUNCIL CHAMBERS 11330 BULLIS ROAD, LYNWOOD, CA 9026 MARIA TERESA SANTILLAN DIRECTOR J. ANTONIO MARTINEZ DIRECTOR RAMON RODRIGUEZ DIRECTOR CITY MANAGER ROGER L. HALEY CITY CLERK ANDREA L.HOOPER OPENING CEREMONIES CALL TO ORDER 2. ROLL CALL OF DIRECTORS Alfredo Flores J. Antonio Martinez Jim Morton Ramon Rodriguez Maria T. Santillan ~; ~ Phu. ~(CC ~VEd CITY Of LYNWOOD CITY CL~RItS bFLiCE oTs1 ~ ZA01 M ~~8ti9t~6~1~~~l~l~l ~"~"~ EDOFLORES DIRECTOR JIM MORTON DIRECTOR CITY ATTORNEY ANTHONY WILLOUGHBY 2 A P3i '7 4i5i6 ,. ~{ ALFR 1~ CITY TREASURER IRIS PYGATT 3. CERTIFICATION OF AGENDA POSTING BY SECRETARY 4. PROCLAMATIONS/PRESENTATIONS PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) PUBLIC ORAL COMMUNICATIONS IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT IT IS ALL RIGHT FOR COUNCIL TO REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).) CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Agency or staff request specific items be removed from the Consent Calendar for separate action. 5. MINUTES OF PREVIOUS MEETINGS: Regular Meeting -October 2, 2007 6. APPROVAL OF THE WARRANT REGISTER Comments: Lynwood Information, Inc. warrant register dated October 16, 2007 for FY 2007-2008 is presented for the Board's approval. Recommendation: Staff recommends that the Board of Directors of Lynwood Information Incorporated approve the warrant register. 2 DISCUSSION ITEM ELECTRONIC DOCUMENT MANAGEMENT SYSTEM PUBLIC RECORDS WEBSITE DEMONSTRATION Comments On April 17, 2007, the City Council selected ECS Imaging, Inc. to provide Electronic Document Management System (EDMS) services and authorized staff to negotiate an Agreement for the City Council's review and approval. On June 6, 2007, City Council was provided with a brief demonstration of the public records website and approved the agreement to proceed with this project. Presently, ECS Imaging has provided the City with software and hardware that will allow the public to search and review City records via the Internet in a convenient and user friendly process. Staff has collaborated with ECS and customized the public records website know as "My Doc Spot", to be more convenient and user friendly. Additionally, a demonstration will be provided to the Lynwood Information Inc. Board for review and comment on the City's EDMS system. Recommendation: Staff recommends that the Lynwood Information Inc. approve the "My Doc Spot" public records website and allow staff to proceed with implementation. ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON NOVEMBER 6, 2007 AT 5:00 P.M. IN COUNCIL CHAMBER ROOM, CITY HALL, CITY OF LYNWOOD, CALIFORNIA. DATE: October 16, 2007 TO: Lynwood Information Inc. Chairman an irectors APPROVED BY: Roger Haley, City Manage PREPARED BY: Andrea L. Hooper, Secreta SUBJECT: Lynwood Information Inc. Minutes Recommendation: Staff recommends the Lynwood Information Inc. approve following minutes: • Regular Meeting, October 2, 2007 Background: N/A Fiscal Impact: N/A Coordinated With: N/A 6 AGENDA STAFF REPORT LYNWOOD INFORMATION INC. REGULAR MEETING OCTOBER 2, 2007 The Lynwood Information Inc. of the City of Lynwood met in a regular meeting in the Council Chambers, 11330 Bullis Road on the above date at 5:16 p.m. Chairman Byrd presiding. Directors Johnson, Pedroza, Santillan, Vasquez, and Byrd were present. Also present were City Manager Rodger Haley, City Attorney Willoughby, Secretary Hooper and City Treasurer Pygatt Secretary Hooper announced that the Agenda had been duly posted in accordance with the Brown Act. Item #4 PROCLAMATIONS/PRESENTATIONS None PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) (NONE) PUBLIC ORAL COMMUNICATIONS (NONE) CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items to be removed from the Consent Calendar for separate action. It was moved by Director Johnson, seconded by Vice Chairman Pedroza, to approve the minutes and adopt the Resolution. Item #5 MINUTES OF PREVIOUS MEETINGS: Regular Meeting -September 18, 2007 Item #6 APPROVAL OF THE WARRANT REGISTER RESOLUTION NO. 2007.020 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE. ROLL CALL AYES: DIRECTORS JOHNSON, PEDROZA, VASOUEZ, AND BYRD NOES: NONE ABSTAIN: SANTILLAN ABSENT: NONE DISCUSSION ITEM Item #7 COMMUNITY FEEDBACK SURVEY RESULTS Alvin Parra summarized the survey process for the Directors. One out of fifteen homes responded to the survey. After a six day intensive outreach program, one thousand forty-two completed surveys were received. Regarding The Angeles Field proposal, the survey captured an overriding sentiment of Lynwood Residents, which demonstrated that the community was in favor of economic development, but felt that the project was to big and impacting for the community. Many residents would change their position to support the proposal, if the stadium or the selling of homes were not apart of the proposal. The survey shows that community experience with this proposal has created division and a lack of solid support for the current economic development process. Miiagro Strategies believes that there is an opportunity for the City of Lynwood to unite on a common vision for the future. Recommendations: 1. Economic Gardnening -The City needs to provide greater assistant and communication and support to the current and future business communities. 2. Business Opportunities -Identify outstanding business opportunities and potential opportunities for future economic growth. 3. Community Support - Create a community input process and an early buy in for large scale economic development proposals. After discussion it was moved by Vice Chairman Pedroza, seconded by Chairman Byrd to receive and file the report. Director Johnson stated that the statement by Alvin Parra seemed to contradict the report. ADJOURNMENT Having no further discussion, it was moved by Chairman Byrd, seconded by Director Vasquez and carried to adjourn the Lynwood Information Inc. meeting at 5:20 p.m. Louis Byrd, Chairman Andrea L. Hooper, City Clerk AGENDA STAFF REPORT DATE: October 16, 2007 TO: Honorable Chairperson and Directors of Lynwood Information Incorporated APPROVED BY: Roger L. Haley, City Manag PREPARED BY: Bruce Arnoldussen, Assistant City Manager-Finance Monica Castellanos, Accounting Technician SUBJECT: Approval of the Warrant Register Recommendation: Staff respectfully recommends that the Board of Directors of Lynwood Information Incorporated approve the warrant register for Fiscal Year 2007-2008. Attached Warrant Register dated October 16, 2007 i~ ~ o ~ rn ~ ~ m rn o rn m a U N O O r ro v m O ~ M ~ C A ~ ~ ~ U U U > > > U U U Z Z Z O O O H 1- F- g 3Q ~ ~~ z z z a ~ ~ ~ ~ c c r r r ~ ~ ° ° ° J ~ o N o o N N U E N C O r M L ~ m ~ r U ~ m ~ c _ o ia. ; G T J O r N (") N O O ~ 0 o r rn U U W W C7 (~ a a ~ ~ z z a a J J a Q a a U U ~ K ~ Q W W ~ a a a C - o J p. ~ N ~ Y ~ 'n Z M N ~ ~ a o o a m ~ ~ ~ O O Y M N O d N N N ~_ (O (D U O O N n ~ Y ~ ~ ~ C O N 1Q o 0 T m ul to O O r AGENDA STAFF REPORT DATE: October 16, 2007 TO: Honorable Mayor & City Council Me b r APPROVED BY: Roger L. Haley, City ManageC'f~~~~ ~°'r`" PREPARED BY: Lorry Hempe, Assistant City Manager~~~ ~ ~ Daniel Baker, Administrative Analyst I SUBJECT: ELECTRONIC DOCUMENT MANAGEMENT SYSTEM PUBLIC RECORDS WEBSITE DEMONSTRATION Recommendation: Staff recommends that the Lynwood Information Inc. approve "My Doc Spot" public records website and allow staff to proceed with implementation. Background: On April 17, 2007, the City Council selected ECS Imaging, Inc. to provide Electronic Document Management System (EDMS) services and authorized staff to negotiate an Agreement for the City Council's review and approval. On June 6, 2007, City Council was provided with a brief demonstration of the public records website and approved the agreement to proceed with this project. Presently, ECS Imaging has provided the City with software and hardware that will allow the public to search and review City records via Internet in a convenient and user friendly process. Discussion & Analysis: Staff has collaborated with. ECS and customized the public records website, known as "My Doc Spot", to be more convenient and user friendly. Additionally, a demonstration will be provided to the Lynwood Information Inc. Board for review and approval on the City's EDMS system. Fiscal Impact: N/A Coordinated With: Marketing and Grants Management Information System (MIS) City Attorney's Office ITEM 7