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Home My Public Portal About12-04-2008THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 4, 2008 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, December 4, 2008, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Director of Metropolitan Development Tony Foster, Assistant Fire Chief Oscar Abner, Director of Public Works and Engineering Greg Stiens and Director of Information and Technology Doug Goss The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the November 26, 2008 meeting. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment for December 5, 2008 in the amount of $238,299.23. She explained of that total $33,864.26 was paid to Wayne County Treasurer for the City's portion of the 9 -1 -1 Salaries and Benefits, $43,047.68 was paid to Milestone for hot and cold mix, $49,770.00 was paid to Bowlin Construction for curbs and sidewalks on Peacock Road, $40,405.46 was paid to Calumet Civil Contractors for a new box culvert for the South 13th Street Project and $18,814.00 was paid to WENCO for brick crosswalk replacement and repair on Main Street. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CONTRACTS A. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 134 -2008 with Rose City Construction in the amount of $48,897.00 for the demolition of unsafe structures. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. Board of Works Minutes December 4, 2008 Page 2 of 4 B. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 135 -2008 with Toschlog Excavating in the amount of $15,700.00 for the demolition of unsafe structures. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 136-2008 with Pro Lawn in the amount of $17,000.00 for the demolition of unsafe structures. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 137 -2008 with Mike Delucio and Son, Inc in the amount of $5,000.00 for the demolition of unsafe structures. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. E. Robinson brought to the board a request that was presented by Director of Metropolitan Development Tony Foster for the approval of Contract No. 138 -2008 with Burgess and Niple, Inc in the amount of $19,800.00.00 for the preparation of bid specs for the Environmental Remediation in the Starr - Gennett of the Whitewater Valley Gorge. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. F. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval of Contract No. 140 -2008 with Crimson Fire, Inc in the amount of $395,394.00 for a new Fire Truck. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. G. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Contract No. 133 -2008 with Bowlin Construction in the amount of $21,496.00 for the Paved Side Ditch Improvement Project. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CURB CUTS A. Robinson made a request to the board for the approval of a curb cut at 232 Arbor Drive. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. CHANGE ORDERS A. Robinson brought to the board a request that was presented by Director of Public Works and Engineering Greg Stiens for the approval of Change Order No. 2 to Contract No. 72 -2008 with Bowlin Construction for the Infrastructure Replacement on Peacock Road in the increased amount of $6,594.00. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes December 4, 2008 Page 3 of 4 HANDICAPPED PARKING SIGN RENEWALS A. 207 South 11th Street — Ms. Christina White — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. 431 South 12t11 Street — Mr. Marvin Henderson — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. 1004 North "A" Street — Reid Presbyterian Church — Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. D. 123 Richmond Avenue — Kristi Dillon — Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. BID AWARDS A. Robinson brought to the board a request that was presented by Director of Information Technology Doug Goss to award the bid for the sound system for the Council Chambers to Tim Elstro's IT Services in the amount of $4,946.60. Flood made a motion to approve with a second Lawson. The motion was unanimously passed. BID OPENINGS A. Robinson brought to the board a bid opening for Curb & Sidewalk Rehabilitation on North & South 7t11 Streets and NW "D" Street. Those bids are as follows: 1. L.J. Deweese Co. — North & South 7th Street — base total - $68,502.00 — NW "D" Street — base total - $48,541.00. 2. Bowlin Construction — North & South 7th Street — base total - $45,692.00 — NW "D" Street — base total - $$37,979.00. 3. Pro Lawn — North & South 7th Street — base total - $31,203.00 — NW "D" Street — base total - $31,040.00. B. Robinson brought to the board a bid opening for the Stormwater Extension on Liberty Avenue and South "L" Street. Those bids are as follows: 1. Pro Lawn - $17,398.00 2. Bowlin Construction - $24,235.00 3. Rose City Construction - $21,796.00 4. L.J. Deweese - $$37,065.00 5. Milestone - $44,997.50 Robinson took this time to announce that the Fire Department Hearing that was scheduled for December 3, 2008 has been rescheduled for January 12, 2009 8:30 AM in the Council Chambers. Robinson announced that there would be no Board of Public Works and Safety Meeting the week of December 22, 2008 due to Christmas Holiday and the last meeting of this year will be on Tuesday, December 30, 2008 at 5:00 PM in the Community Room. Board of Works Minutes December 4, 2008 Page 4 of 4 ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk