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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F M A Y 2 , 2 0 1 7
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n M a y 2 , 2 0 1 7 a t 7 : 0 0
p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d C h i e f
o f P o l i c e E d B e ! l a n d
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 1 p . m . )
J o h n s o n r e q u e s t e d t o a d d a n i t e m f o l l o w i n g t h e C l o s e d S e s s i o n t i t l e d S u m m a r y o f
C o n c l u s i o n s R e g a r d i n g t h e E v a l u a t i o n .
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e a g e n d a a s a m e n d e d . M o t i o n
p a s s e d u n a n i m o u s l y .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 1 p . m . )
A . A p p r o v a l o f t h e A p r i l 1 8 , 2 0 1 7 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e A p r i l 1 8 , 2 0 1 7 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s a p p r o v e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e A p r i l 1 8 , 2 0 1 7 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 3 3 , i t s h o u l d s t a t e , " M a r t i n a g f e e d n o t e d t h a t t h e s o l a r
a r r a y c a l c u l a t i o n s s e e m e d . . . " O n p a g e f o u r , l i n e 2 8 , i t s h o u l d s t a t e , " A n d e r s o n s t a t e d
t h a t t h e C o u n c i l i s w a s i n a g r e e m e n t w i t h t h e a p p l i c a n t ' s r e q u e s t b u t t h e p o l i c y
d i s c u s s i o n h a s w a s o f m o r e c o n c e r n . " O n p a g e t h r e e , l i n e f o u r , i t s h o u l d s t a t e , " . . . a n
a l l o w e d c o n d i t i o n a l o r p e r m i t t e d . . . " O n p a g e t h r e e , l i n e t w o , i t s h o u l d s t a t e , " . . . s o l a r
e q u i p m e n t . . . " O n p a g e t h r e e , l i n e 1 5 , i t s h o u l d s t a t e , " . . . h o m e s i n M e d i n a , a n d t h e r e a r e
o f t e n a c c e s s o r y s t r u c t u r e s o n t h e r u r a l r e s i d e n t i a l p r o p e r t i e s . . . " O n p a g e t h r e e , l i n e 3 0 , i t
s h o u l d s t a t e , " . . . a s - i t - s e e m s - w i t h i r 4 a n d p r o m o t e s t h e r u r a l c h a r a c t e r o f t h e C i t y . . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A p r i l 1 8 , 2 0 1 7 r e g u l a r C i t y
C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
C . A p p r o v a l o f t h e A p r i l 1 9 , 2 0 1 7 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
A n d e r s o n c o m m e n t e d t h a t d e s p i t e t h e w e a t h e r c o n d i t i o n s o f t h e n i g h t t h e c o n s e n s u s
w a s t h a t t h e C i t y i s b l e s s e d w i t h a n a r r a y o f p a r k s t h a t r a n g e i n s i z e a n d a m e n i t y a n d
t h a n k e d t h o s e t h a t c o n t r i b u t e t o t h e p a r k s .
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a p p r o v e t h e A p r i l 1 9 , 2 0 1 7 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
M a y 2 , 2 0 1 7
V. CONSENT AGENDA (7:05 p.m.)
A. Approve Staff Needs Analysis and Succession Plan
B. Approve Seal Coating Services Agreement with Pearson Brothers, Inc.
C. Approve Mill and Paving Services Agreement with Omann Brothers Inc.
Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:06 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer reported that the Park Commission held the annual tour, which took the place of
the last regular meeting. He stated that even though the weather was rainy, they were
still able to see everything.
Mitchell stated that he is less informed about the trail plan and would like some
additional information at some point in the future.
C. Planning Commission
Finke reported that the Planning Commission will meet the following week to hold three
public hearings regarding a conditional use permit for accessory structure and dwelling
unit; the conservation design subdivision ordinance; and regulations regarding the limit
high density zoning district, specifically related to nursing home and memory care
facilities and the high -density zoning district.
VII. NEW BUSINESS
A. Molde — Animal Structure Setback Variance — 4035 Apache Drive — Public
Hearing (7:08 p.m.)
Finke presented a request to reduce the required 150-foot animal structure setback to 40
feet. He stated that the proposed structure is a chicken coop. He stated that although
the parcel is three acres in size, the triangular shape and the easements restrict the
placement of the structure on the site. He noted that wetlands encumber a large portion
of the south part of the parcel. He noted that there is not a location on the site which
would meet the required setback. He identified the public right-of-way, private
easements for a private road, and wetlands that restrict the property. He stated that
there is a three-part test when reviewing variances and noted that the variance, if
granted, would be in harmony with the intent of the ordinance and there are practical
difficulties in complying with the zoning ordinance. He stated that the Planning
Commission considered this request at its meeting the previous month and
recommended approval of the request. He stated the reasonable use part of the test
can be viewed from two points of view, whether the use is reasonable or unreasonable
based on the intent of the ordinance and size of the lot. He stated that the Commission
found the request to be reasonable and the allowed animal units would be reduced by
50 percent. He stated that the Council, as the Board of Appeals, should hold a public
hearing before taking any action. He stated that this request could open the door to
other requests for similarly sized lots to request a small chicken coop. He noted that
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Medina City Council Meeting Minutes 2
May 2, 2017
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s t a f f c o u l d r e v i e w t h e o r d i n a n c e t o d e t e r m i n e i f a s m a l l e r s e t b a c k s h o u l d b e s e t f o r
c e r t a i n s m a l l a n i m a l s t r u c t u r e s .
A n d e r s o n a s k e d i f t h e u s e o f t h e c h i c k e n s w o u l d b e p e r s o n a l o r c o m m e r c i a l u s e .
M r . M o l d e , t h e a p p l i c a n t r e p l i e d t h a t i t i s p e r s o n a l u s e a n d t h e y w i l l j u s t h a v e a b o u t t e n
c h i c k e n s .
F i n k e p r o v i d e d c l a r i f i c a t i o n o n t h e n u m b e r o f c h i c k e n s t h a t e q u a t e t o a n a n i m a l u n i t . H e
n o t e d t h a t t h e r e h a v e b e e n o t h e r r e q u e s t s f o r a r e d u c e d s e t b a c k f o r o t h e r s m a l l a n i m a l s .
M i t c h e l l s t a t e d t h a t i n r e g a r d t o t h e o r d i n a n c e , i f s t a f f f e e l s t h a t r e v i s i o n i s n e c e s s a r y h e
w o u l d s u p p o r t t h a t , b u t o t h e r w i s e f e e l s t h a t t h e o r d i n a n c e w o r k s f i n e . H e s t a t e d t h a t i f
t h e c o n t r o l f o r t h e n u m b e r o f a n i m a l s i s a d e q u a t e h e c o u l d s u p p o r t t h e c u r r e n t s i t u a t i o n .
C o u s i n e a u a s k e d i f t h e c h i c k e n s w o u l d b e p e n n e d o r r u n n i n g i n t o t h e s e t b a c k .
M r . M o l d e , 4 0 3 5 A p a c h e D r i v e , r e p l i e d t h a t h e i n t e n d s t o h a v e a n e i g h t b y e i g h t b u i l d i n g
w i t h a c a g e d a r e a t h a t w o u l d a l l o w t h e c h i c k e n s t o r u n o u t s i d e . H e s t a t e d t h a t h e i s j u s t
r e q u e s t i n g t o h a v e a f e w c h i c k e n s .
M i t c h e l l o p e n e d t h e p u b l i c h e a r i n g a t 7 : 1 8 p . m .
N o c o m m e n t s m a d e .
M i t c h e l l c l o s e d t h e p u b l i c h e a r i n g a t 7 : 1 8 p . m .
M a r t i n c o m m e n t e d t h a t t h e v a r i a n c e i s w a r r a n t e d b e c a u s e o f t h e u n i q u e c h a r a c t e r i s t i c s
o f t h e s i t e w h i c h w e r e n o t c r e a t e d b y t h e a p p l i c a n t , i n c l u d i n g t h e r i g h t - o f - w a y a n d
w e t l a n d s . S h e b e l i e v e d t h a t t h e n a t u r a l t o p o g r a p h y a n d t r e e l i n e o f t h e n e i g h b o r i n g
p r o p e r t y w i l l p r o v i d e a n a d e q u a t e b u f f e r .
M i t c h e l l s t a t e d t h a t c h i c k e n s a r e p r e t t y n e u t r a l i n s m a l l n u m b e r s c o m p a r e d t o h o r s e s o r
p i g s .
J o h n s o n c o n f i r m e d t h a t s t a f f w i l l l o o k i n t o t h e o r d i n a n c e f o r p o s s i b l e u p d a t e s i n r e g a r d t o
t h e s e t b a c k a n d t y p e o f a n i m a l .
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o d i r e c t s t a f f t o p r e p a r e a r e s o l u t i o n o f
a p p r o v a l b a s e d u p o n t h e f i n d i n g s n o t e d i n t h e s t a f f r e p o r t a n d s u b j e c t t o c o n d i t i o n s
r e c o m m e n d e d b y t h e P l a n n i n g C o m m i s s i o n . M o t i o n p a s s e d u n a n i m o u s l y .
B . E l i m C a r e A s s i s t e d L i v i n g / N u r s i n g H o m e C o n c e p t P l a n R e v i e w P I D 3 0 -
1 1 8 - 2 3 - 2 3 - 0 0 0 1 ( 7 : 2 1 p . m . )
F i n k e n o t e d t h a t t h i s i s a c o n c e p t p l a n r e v i e w a n d t h e r e f o r e o n l y i n p u t i s r e q u e s t e d a n d
f o r m a l a c t i o n i s n o t r e q u i r e d . H e s t a t e d t h a t t h e a p p l i c a n t ' s p r o p o s a l w o u l d b e a 1 3 4 - u n i t
f a c i l i t y t h a t w o u l d p r o v i d e a m i x o f l i v i n g o p t i o n s b e t w e e n i n d e p e n d e n t l i v i n g u p t o
m e m o r y c a r e . H e n o t e d t h a t a s e c o n d l o t i s a l s o s h o w n o n t h e c o n c e p t p l a n , a s t h e s i t e
i s b i s e c t e d b y a w e t l a n d . H e s t a t e d t h a t a c o n c e p t u a l f o o t p r i n t i s s h o w n a s a p o s s i b i l i t y
i n t h e f u t u r e b u t i s n o t t h e m a i n i n t e r e s t o f t h e a p p l i c a n t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
M a y 2 , 2 0 1 7
He stated that if you subtract wetlands and wetland buffers there is under ten acres of
buildable property. He stated that in the Comprehensive Plan update the land is guided
for high density residential, and approval of that plan is expected to occur in 2018. He
stated that currently the City allows this type of use as a conditional use in the high -
density zoning district and noted that the City will be reviewing the controls to ensure
compliance with the new Comprehensive Plan in the nine months following adoption of
the new plan. He stated that the density land use has changed the density ranges for
high density zoning to be a range of 12-15 units per acre. He stated that the Planning
Commission will begin to review the land controls for the high -density zoning district in
attempt to come into compliance with the Comprehensive Plan update before adoption.
He identified the property location and adjacent land uses, noting that Baker Park
Reserve lies to the east and north. He noted that much of the building would be three
stories in height, although some portions of the building would be two stories. He
reviewed the transportation network for the surrounding area and provided photographs
of other projects the applicant currently has in other municipalities. He noted that the
hope for this development would be for a high -density apartment building in order to
utilize the transportation services and retail businesses in the area. He stated that staff
would also like input on the density range for nursing home/memory care units as those
units would have a smaller size and would require less parking and therefore would have
a smaller footprint. He stated that perhaps the City would allow a higher density range
for that type of use because of the smaller footprint. He stated that the applicant is
hoping to start construction next year, which would be in the same year in which the
adoption of the new Comprehensive Plan would occur. He stated that the applicant
would hope to begin the land use approval process this year before the plan is adopted
in order to move forward with financing and finalization of design plans.
Martin asked how many of the 134 units would meet the Metropolitan Council test for
kitchens.
Anderson Centanni, representing Elim Care, thanked the Council Members for their time
tonight and staff for their ongoing cooperative work in mapping a strategy for the project.
He thanked Pederson and Anderson for taking time to discuss the larger context. He
provided information on Elim Care, which was founded in 1927. He stated that they
would like to provide a full continuum of care ranging from skilled memory care to
independent living. He noted that the only units that would count towards the Met
Council requirements would be 60 and would include the assisted living and
independent living units. He stated that the location would allow the residents to take
advantage of the outdoors and park area with Baker Park Reserve next door, for those
residents that can take advantage. He stated that the proximity to the transit and Maple
Plain would also be beneficial for the site. He stated that they would relocate the
residents living in the Maple Plain facility to the new facility. He stated that phase I
would bring 75 new staff members in addition to the 75 existing staff members at the
Maple Plain facility. He stated that they would like to break ground in the Spring of 2018
but on the current trajectory they are looking at August of 2018. He noted that the phase
II project, which is not a primary project, would bring an additional 50-75 units of
independent living which would count towards the Met Council requirements and would
also bring an additional 20 staff members. He stated that they attended recent meetings
and are fully aware of the City's status in the updating of the Comprehensive Plan and
understand that the City takes that very seriously. He stated that they are attempting to
find a solution that will make this work. He stated that they have a funding source
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Medina City Council Meeting Minutes 4
May 2, 2017
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t h r o u g h t h e S t a t e , w h i c h p r o v i d e s a t i m e l i n e o f 4 5 m o n t h s . H e n o t e d t h a t t h e 4 5 - m o n t h
w i n d o w w o u l d b e h e l d b u t p e r m i t s m u s t b e i n h a n d w i t h i n 1 8 m o n t h s i n o r d e r t o s e c u r e
t h a t f i n a n c i n g a n d t h a t i s w h y t h e y a r e a c t i n g p r o a c t i v e l y i n o r d e r t o c o n t i n u e s e r v i c e
l e v e l s f o r t h e c u r r e n t r e s i d e n t s t h a t t h e y s e r v e i n M a p l e P l a i n . H e s t a t e d t h a t t h e y a r e
a t t e m p t i n g t o f i n d a p o s i t i o n t o s u c c e s s f u l l y m o v e f o r w a r d i n M e d i n a o n t h i s p r o j e c t .
M i t c h e l l s t a t e d t h a t t h i s c o n c e p t p l a n a p p r o v a l s e e m s s i m i l a r t o t h e l a s t s e n i o r h o u s i n g
r e q u e s t t h e C o u n c i l c o n s i d e r e d w i t h t i m i n g f o r t h e C o m p r e h e n s i v e P l a n . H e s t a t e d t h a t
s t a f f s t i l l d o e s n o t h a v e a f i r m o p i n i o n f r o m t h e M e t r o p o l i t a n C o u n c i l o n w h e t h e r t h e s e
u n i t s w o u l d c o u n t .
M a r t i n s t a t e d t h a t i f t h e C i t y w e r e t o a l l o w a p r o j e c t t o m o v e f o r w a r d , t h e l a n d d e s i g n a t e d
f o r h i g h d e n s i t y r e s i d e n t i a l i n t h e u p d a t e d C o m p r e h e n s i v e P l a n w o u l d b e r e m o v e d f r o m
t h e p r o p o s e d z o n i n g , p u t t i n g t h e p r o p o s e d p l a n i n j e o p a r d y a n d p o s s i b l y r e s u l t i n g i n t h e
S t e e r i n g C o m m i t t e e h a v i n g t o f i n d n e w l a n d t o d e s i g n a t e f o r h i g h d e n s i t y r e s i d e n t i a l .
S h e s t a t e d t h a t o n c e t h e C o m p r e h e n s i v e P l a n i s a p p r o v e d t h i s p r o p e r t y a n d t h e
n e i g h b o r i n g p r o p e r t y c o u l d b e a l l o w e d t o m o v e f o r w a r d w i t h m e m o r y c a r e a n d s e n i o r
c a r e f a c i l i t i e s , w h i c h w o u l d p r o v i d e v a l u a b l e r e s o u r c e s t o s e n i o r s a n d t h e i r f a m i l i e s i n t h e
c o m m u n i t y .
C o u s i n e a u s t a t e d t h a t t h e C i t y s h o u l d h a v e a p o l i c y i n p l a c e w h i c h w o u l d g i v e a p p l i c a n t s
a n e x p e c t a t i o n r a t h e r t h a n h a v i n g t o r e s p o n d t o e a c h a p p l i c a t i o n a n d g i v e t h e m t h e
s a m e a n s w e r i n t h a t t h e C o m p r e h e n s i v e P l a n n e e d s t o b e a p p r o v e d b e f o r e t h e y c a n
r e s p o n d t o t h e r e q u e s t s .
A n d e r s o n a g r e e d w i t h t h e s t a t e m e n t s r e g a r d i n g t i m i n g .
M a r t i n s t a t e d t h a t s h e i s c u r i o u s a b o u t k i t c h e n s a s t h a t i s h o w t h e M e t C o u n c i l d e f i n e s a
u n i t . S h e s t a t e d t h a t a m e m o r y c a r e u n i t i s a p e r s o n ' s h o m e a n d t h e r e f o r e s h o u l d b e
c o n s i d e r e d a h o u s i n g u n i t . S h e s t a t e d t h a t t h e c o n c e r n i s t h a t i f t h e C i t y d e s i g n a t e s t h e
p r o p e r t y a s h i g h d e n s i t y r e s i d e n t i a l a n d m o v e s t h e l a n d i n t o a g u i d i n g w h i c h i s n o t
a p p r o v e d b y t h e M e t C o u n c i l , t h e C i t y w o u l d t h e n b e i n j e o p a r d y o f h a v i n g t o d e s i g n a t e
a d d i t i o n a l l a n d f o r h i g h d e n s i t y r e s i d e n t i a l . S h e s t a t e d t h a t i f t h e M e t C o u n c i l d o e s a
r e v i e w o f t h e p l a n h a l f w a y t h r o u g h , t h e C i t y c o u l d b e f o r c e d t o f i n d a d d i t i o n a l l a n d f o r
h i g h d e n s i t y r e s i d e n t i a l u n i t s s h o u l d m e m o r y c a r e u n i t s n o t c o u n t . S h e n o t e d t h a t t h e
C i t y i s s e p a r a t e d b y H i g h w a y 5 5 a n d t h e a r e a t o t h e n o r t h h a s b e e n r e s i d e n t i a l a n d t h e
C i t y h a s m a d e a c o m m i t m e n t t o i t s e x i s t i n g r e s i d e n t i a l n e i g h b o r h o o d s t o m i n i m i z e
a d d i t i o n a l r e s i d e n t i a l d e v e l o p m e n t c l o s e t o H i g h w a y 5 5 a n d t h e r e f o r e t h i s l o c a t i o n w a s a
g r e a t s p o t f o r h i g h d e n s i t y r e s i d e n t i a l a s i t w o u l d k e e p c o n g e s t i o n o f f H i g h w a y 5 5 a n d
t h e m a j o r n o r t h / s o u t h c o r r i d o r s , a n d n o t a d d t o t h e s t u d e n t c o u n t i n t h e W a y z a t a S c h o o l
D i s t r i c t .
M i t c h e l l s t a t e d t h a t h e l i k e s t h e h o u s i n g u n i t s a n d i s i n t e r e s t e d i n m e e t i n g t h e s e t b a c k s .
H e s t a t e d t h a t h e i s i n t e r e s t e d i n a n a n a l y s i s o f t h e r e q u i r e d p a r k i n g a n d h a s c o m e t o
u n d e r s t a n d t h e i s s u e w i t h t h e M e t C o u n c i l a n d a p p r o v a l p r o c e s s . H e s t a t e d t h a t t h e
t i m i n g w i t h t h e d r a f t p l a n p u t s t h e C i t y i n a d i f f e r e n t s i t u a t i o n a s t h i s i s a g r e a t i d e a b u t
w i l l h a v e t o w a i t a b i t . H e s t a t e d t h a t h e d o e s n o t w a n t t h e a p p l i c a n t , o r t h e C i t y , t o g e t
i n t h e s i t u a t i o n w h e r e t h e r e i s a l o t o f d e v e l o p m e n t o n l o t o n e a n d t h e r e a r e c o n s t r a i n t s
o n l o t t w o w h i c h r e s t r i c t d e v e l o p m e n t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
M a y 2 , 2 0 1 7
Pederson stated that the internal roadways would be something to be worked out
between the two developers. He stated that he likes that the employees will use the
mass transit in that location.
Cousineau stated that she does like the concept but noted that the footprint is large for
the site. She stated that it appears that landscaping and buffering would be difficult and
it seems that this building is slightly large for the site. She agreed with the comments
regarding timing. She stated that even though three stories are allowed she does have
concerns with a building that large.
Mitchell stated that there was a similar issue with another concept review request that
had a large building on a site and there was question as to whether there would be room
for residents to walk outside along the site.
Cousineau stated that the building is very big with a lot of units.
Mitchell noted that if the building goes up to three stories than perhaps the footprint of
the building should be smaller to allow more outdoor space.
Cousineau stated that she would like the building to meet the design and setback
standards.
Martin stated that she agrees with the comments thus far. She noted that the nice trees
on the site will be removed to make way for driveways but stated that the trees would be
replaced and landscaping buffers would be required. She stated that it would be helpful
to have a site line that would provide an elevation of the complex to see what the three
stories would look like from different points on the Baker Park Trails. She stated that
she is concerned with using up so much of the site with driveway circumference. She
also agreed that she would not want to see lot two compromised and would like it to be a
real lot rather than an outlot with cross access easements to ensure it remains
developable.
Anderson agreed that it would be appropriate to have sight lines from Baker Park
Reserve, as they would not want to impact the scenic views from the trails.
Bob Dahl, CEO Elim Care, thanked the Council for its time noting that they are looking
for strong feedback for their unique circumstances. He referenced the revenue stream
that is available to them to construct a new nursing home facility. He stated that the
State created a program to reduce the number of nursing homes and that funding is then
allocated to help build a new facility. He stated that the current residents in Maple Plain
would be moved to the new facility, thus not creating an additional facility but combining
the current residence with a new state of the art facility. He stated that last week they
received a letter from the department of health stating they would need to have
construction permits in hand within 18 months in order to qualify for the funding. He
stated that they are looking for a strong indication to move forward and they are not
hearing that. He stated that he is sorry to hear that as they cannot risk losing the
revenue stream and will have to investigate options for other sites in other municipalities,
which is frustrating. He stated that while he understands the concerns with the Met
Council, it is unfortunate when bureaucracy gets in the way of the needs of the people.
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Medina City Council Meeting Minutes 6
May 2, 2017
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M a r t i n a s k e d f o r a c o p y o f t h e d e p a r t m e n t o f h e a l t h l e t t e r a n d t h e a p p l i c a n t r e s p o n d e d
t h a t i t d i d n o t b r i n g t h e l e t t e r t o t h e m e e t i n g .
C e n t a n n i r e p l i e d t h a t b e c a u s e i t ' s a c a r e c e n t e r a r e v i e w i s n e e d e d b y t h e d e p a r t m e n t o f
h e a l t h . H e s t a t e d t h a t t h e t i m e l i n e f o r t h e h e a l t h d e p a r t m e n t i s s e v e n t o e i g h t w e e k s a n d
t h a t i s b e i n g g e n e r o u s a s i t u s u a l l y t a k e s l o n g e r . H e s t a t e d t h a t t h e d e p a r t m e n t o f h e a l t h
p e r m i t n e e d s t o b e i n h a n d b y O c t o b e r 1 8 , 2 0 1 8 . H e c o n f i r m e d t h e i n f o r m a t i o n t h a t
w o u l d b e n e c e s s a r y i n o r d e r t o o b t a i n t h a t p e r m i t . H e n o t e d t h a t $ 2 , 5 0 0 , 0 0 0 w o u l d b e a t
r i s k i f t h e y c o n t i n u e t o m o v e f o r w a r d w i t h n o s t r o n g p o s i t i v e c o m m e n t s f r o m t h e C i t y t o
m o v e f o r w a r d . H e s t a t e d t h a t t h e y h a v e t r i e d t o o b t a i n a n e x t e n s i o n b u t h a s n o t f o u n d
a n y c o m f o r t o n e x t e n d i n g t h a t t i m e l i n e . H e n o t e d t h a t i f t h e t i m e l i n e w a s 2 4 m o n t h s h e
w o u l d f e e l a l o t b e t t e r w a i t i n g f o r C i t y a p p r o v a l s . H e s t a t e d t h a t t h i s i s a v e r y d i f f i c u l t
p o s i t i o n t o b e i n .
D e n n i s Z y l l a s t a t e d t h a t h e h a s k n o w n S c o t t B a k e r , t h e p r o p e r t y o w n e r , f o r o v e r 1 2
y e a r s a n d t h a t M r . B a k e r a s k e d M r . Z y l l a t o c o m e o u t o f r e t i r e m e n t t w o y e a r s a g o t o h e l p
M r . B a k e r s e l l h i s p r o p e r t y . H e s t a t e d t h a t p r e v i o u s l y t h e y p r o m o t e d h i s p r o p e r t y a s
c o m m e r c i a l . H e n o t e d t h a t h e w a s a l s o i n v o l v e d i n c i t y g o v e r n m e n t f o r m a n y y e a r s a s a
s t a f f m e m b e r f o r m u n i c i p a l i t i e s a n d a s a m e m b e r o f t h e P l y m o u t h P l a n n i n g C o m m i s s i o n .
H e s t a t e d t h a t t h e y b e g a n m a r k e t i n g t h e p r o p e r t y i n 2 0 0 6 / 2 0 0 7 a n d h a d a n a t i o n a l
c o m m e r c i a l b u y e r t h a t w a s g o i n g t o p u r c h a s e t h e p r o p e r t y b u t t h e d e a l c o l l a p s e d w h e n
t h e m a r k e t c o l l a p s e d . H e s t a t e d t h a t t h e y h a v e b e e n i n f r o n t o f t h e C i t y o n a f e w
o c c a s i o n s . H e s t a t e d t h a t t h e r e h a v e b e e n d i s c u s s i o n s o n w h e t h e r t h e p r o p e r t y s h o u l d
b e c o m m e r c i a l o r r e s i d e n t i a l . H e s t a t e d t h a t t h e y p u t t o g e t h e r a d e a l w i t h M r . P a l m a n d
s p o k e w i t h m a n y o r g a n i z a t i o n s . H e s t a t e d t h a t i n 2 0 1 5 t h e y b e g a n d i s c u s s i o n s w i t h E l i m
C a r e a n d p r o v i d e d a t i m e l i n e o f t h e p r o g r e s s t h e y h a v e m a d e . H e s t a t e d t h a t S c o t t h a s
o w n e d t h e p r o p e r t y f o r 2 0 y e a r s . H e s t a t e d t h a t h e c l e a r l y t r i e d t o a d v i s e S c o t t t h a t y o u
h a v e t o l o o k a t t h e m a r k e t , w h i c h w a s c o m m e r c i a l i n 2 0 0 6 / 2 0 0 7 b u t t h e m a r k e t t o d a y i s
r e s i d e n t i a l t o a l a r g e d e g r e e . H e s t a t e d t h a t t h e b u i l d e r s d o n o t w a n t t h e n o i s e f r o m
H i g h w a y 1 2 a n d t h e r e f o r e h i g h - e n d t o w n h o u s e s w o u l d n o t b e a g o o d f i t b e c a u s e o f t h e
n o i s e f r o m t h e t r a f f i c . H e s t a t e d t h a t i f n o t E l i m , i s t h e r e a m a r k e t f o r h i g h d e n s i t y
r e s i d e n t i a l . H e s t a t e d t h a t h e h a s a l e t t e r f r o m H a n s H a g e n i n w h i c h h e s t a t e d t h e u s e
t h a t i s p r o p o s e d w i t h E l i m i s t h e b e s t u s e f o r t h e p r o p e r t y . H e s t a t e d t h a t h i g h d e n s i t y
r e s i d e n t i a l w o u l d n o t b e t h e i d e a l u s e . H e a s k e d i f t h e l a n d s h o u l d r e m a i n c o m m e r c i a l i f
E l i m i s n o t t h e r i g h t f i t . H e s t a t e d t h a t h e w a s h o p i n g t h a t p e r h a p s P U D w o u l d b e a g o o d
f i t , o r a b u s i n e s s p a r k g u i d i n g , w h i c h w o u l d a l l o w t h e a p p l i c a n t t o h a v e a l e v e l o f c o m f o r t
t o m o v e f o r w a r d w i t h t h e i r i n v e s t m e n t . H e s t a t e d t h a t p e r h a p s t h e l a n d c o u l d b e z o n e d
t o m a k e t h e a p p l i c a n t c o m f o r t a b l e a n d t h e n r e g u i d e d w h e n t h e C o m p r e h e n s i v e P l a n i s
a d o p t e d . H e s t a t e d t h a t h i s h o p e i s t h a t t h e C i t y c a n f i n d a w a y t o m a k e t h i s m o v e
f o r w a r d , o r g i v e s o m e g u i d a n c e t o t h e p r o p e r t y o w n e r . H e s t a t e d t h a t t h e y a r e w i l l i n g t o
g o t o t h e M e t C o u n c i l o f f i c e w i t h C i t y s t a f f , i f t h a t i s w h a t n e e d s t o o c c u r .
S c o t t B a k e r , p r o p e r t y o w n e r , s t a t e d t h a t h e w a s a r e s i d e n t i n M e d i n a o n t h e n o r t h s i d e o f
5 5 f o r m a n y y e a r s b u t m o v e d b e c a u s e i t b e c a m e t o o d e n s e . H e s t a t e d t h a t h e l i k e s t h e
o p e n s p a c e a n d t h a t i s w h y h e p u r c h a s e d t h e p r o p e r t y b e c a u s e o f t h e p r o x i m i t y t o B a k e r
P a r k R e s e r v e . H e s t a t e d t h a t t h e y t a l k a b o u t h i g h d e n s i t y r e s i d e n t i a l b u t t h e y n e e d m o r e
t r e e s a n d f e w e r p a r k i n g l o t s . H e s t a t e d t h a t i f t h e y g i v e t h e d e n s i t y r a n g e t h e C o u n c i l
w a n t s , t h e v i e w f r o m B a k e r P a r k w o u l d b e i n f r i n g e d . H e s t a t e d t h a t t o l o s e t h a t w o u l d b e
a h u g e d e t r i m e n t . H e s t a t e d t h a t t h e y l o s t a p o t e n t i a l b u y e r i n t h e p a s t b e c a u s e h e w a s
e m o t i o n a l l y i n v o l v e d w i t h t h e p r o p e r t y a n d t h e b u y e r s w a n t e d t o p u t i n a l o t o f p a r k i n g l o t
a n d c o m m e r c i a l b u i l d i n g s p a c e . H e s t a t e d t h a t m a n y p e o p l e h a v e f a m i l y m e m b e r s t h a t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
M a y 2 , 2 0 1 7
require memory care and start out vibrant and able to walk near the property but then
have to move to another facility without the view of nature. He stated that this facility
would allow residents to maintain the views of nature while remaining in the same facility
as their condition requires more care.
Larry Palm stated that he has heard many of the same comments through the past
several meetings. He stated that the applicant is asking for the same thing he asked for.
He stated that the applicant wants an idea of when they would have some timeline. He
stated that he is again hearing the same comments he heard, that the Council supports
the project but the timing is off. He asked about the timing.
Mitchell stated that the plan is out for review by municipalities and asked City Planner
Dusty Finke to provide a timeline update.
Finke stated that the plan is out for jurisdictional review from April to October and
hopefully staff would be able to support the plan formally in November, which would be
followed by a 90-day approval period by the Met Council, which would provide a
February date of adoption by the Met Council, if there are no comments that need to be
responded to by the City. He stated that he has had many conversations with the
applicant about the overall timeline with land use approvals and all the review before a
structure is actually built. He stated that he has suggested that the City not take formal
land use approvals on a project under the new Comprehensive Plan until the plan is in
effect. He stated that he has left the door open for the review process to occur while the
Comprehensive Plan is still under review, at the full risk of the applicant. He stated that
therefore a land use application could be submitted in October/November of 2017 to
become effective in conjunction with the Comprehensive Plan. He stated that it is in the
City's best interest to not consider a land use application until the plan is formally
submitted to the Met Council by its Staff.
Pederson stated that this is a good project and good use and would hate to see it go
away simply because of timing.
Mitchell stated that everyone is generally in favor of the project but the timing is the
issue.
Anderson stated that having an approved new Comprehensive Plan assumes that a lot
of things go right. But that is not a guarantee as things can go awry.
Batty stated that the timeline proposed by Finke is just an estimate as many things can
lengthen that process to make the timeline longer. He urged the Council not to focus on
a specific date as that can change. He stated that this would be an atypical review
period as the City would be considering and initiating approvals before the draft
Comprehensive Plan is adopted. He stated that realistically the deadlines talked about
assume that the Council would be willing to initiate the approval process, with what
might be a contingent approval, which would spring into action when the Comprehensive
Plan is adopted.
Pederson asked what would happen if the approval process was initiated and could not
be completed within the 120-day window.
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Medina City Council Meeting Minutes 8
May 2, 2017
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B a t t y s t a t e d t h a t t h e C i t y w o u l d h a v e 6 0 d a y s a n d w o u l d e x t e n d a n o t h e r 6 0 d a y s . H e
s t a t e d t h a t t h e p o s i t i o n t h e n w o u l d b e t o r e q u e s t a n o t h e r e x t e n s i o n o r f a c e t h e
c o n s e q u e n c e o f d e n i a l . H e n o t e d t h a t g e n e r a l l y d e v e l o p e r s a r e w i l l i n g t o g r a n t a n
e x t e n s i o n b e c a u s e t h e a l t e r n a t i v e i s t h a t t h e p r o j e c t w o u l d b e d e n i e d .
M i t c h e l l s t a t e d t h a t t h e O c t o b e r / N o v e m b e r 2 0 1 8 d e a d l i n e c o u l d b e m e t b u t r e a l i z e d t h a t
p u t s r i s k o n t h e a p p l i c a n t . H e s t a t e d t h a t t h e r e i s s u p p o r t f o r t h e p r o j e c t a n d t h e C i t y w i l l
d o w h a t i t c a n t o h e l p m o v e t h i s a l o n g , a l t h o u g h i t m a y s e e m t h a t t h e C i t y i s p a r t o f t h e
o b s t a c l e .
C . B o a r d o f A p p e a l a n d E q u a l i z a t i o n v s . O p e n B o o k P r o c e s s D i s c u s s i o n ( 8 : 3 6
p . m . )
R o l f E r i c k s o n s t a t e d t h a t C i t y A d m i n i s t r a t o r J o h n s o n a s k e d h i m t o t a l k a b o u t h o w t o
m a k e t h e l o c a l B o a r d o f R e v i e w m o r e e f f i c i e n t a n d t o c o m p a r e R e v i e w t o a n o p e n b o o k
s y s t e m . T o m a k e t h e r e v i e w B o a r d p r o c e s s m o r e e f f i c i e n t , h e r e c o m m e n d e d a t t h e f i r s t
m e e t i n g y o u w o u l d o n l y r e v i e w t h e r e q u e s t s t h a t y o u ' v e r e c e i v e d a h e a d o f t i m e a n d t h e n
y o u w o u l d a l l o w p e o p l e t h a t w a l k i n t o t h e m e e t i n g t o s p e a k a n d p r o v i d e c o m m e n t s . H e
s t a t e d t h a t t y p i c a l l y t h e s e c o n d m e e t i n g w o u l d b e v e r y s h o r t . H e p r o v i d e d e x a m p l e s o f
h o w o t h e r m u n i c i p a l i t i e s h o l d a r e c o n v e n e d m e e t i n g a n d w h i c h a c t i o n s t a k e p l a c e a t t h e
o r i g i n a l a n d r e c o n v e n e d m e e t i n g s . H e s t a t e d t h a t i s t h e e a s i e s t m e t h o d i n o r d e r t o
m a k e t h e m e e t i n g e f f i c i e n t .
M i t c h e l l s t a t e d t h a t t h e f i r s t i s s u e w o u l d b e w h e t h e r t h e C i t y w a n t s t o g o t o t h e o p e n
b o o k m e e t i n g p r o c e s s i n w h i c h r e s i d e n t s w o u l d j u s t m e e t w i t h t h e a s s e s s o r a n d t h e
C o u n c i l i s o u t o f t h e p r o c e s s . H e s t a t e d t h a t h i s t h o u g h t i s t h a t t h e C o u n c i l i s e l e c t e d
a n d t h e r e f o r e s h o u l d b e i n v o l v e d a s p a r t o f t h e i r j o b a n d c o n f i r m e d t h e c o n s e n s u s o f t h e
C o u n c i l . H e a s k e d i f t h e p r o c e s s o f t h e B o a r d o f A p p e a l a n d E q u a l i z a t i o n s h o u l d b e
m a d e m o r e e f f i c i e n t b y a d o p t i n g s o m e o f t h e s t e p s s u g g e s t e d . H e c o n f i r m e d t h e
c o n s e n s u s o f t h e C o u n c i l t h a t s t a f f s h o u l d a t t e m p t t o s t r e a m l i n e t h e p r o c e s s t o m a t c h
t h e m o r e e f f i c i e n t p r o c e s s .
M a r t i n s t a t e d t h a t s h e w o u l d l i k e t o h a v e t h e a p p l i c a t i o n s l i s t e d i n o r d e r o f s u b m i s s i o n
w i t h h e l p f u l i n f o r m a t i o n i n c l u d i n g t h e P I D n u m b e r , t h e v a l u e s p r o p o s e d b y t h e a s s e s s o r
a n d t h e a p p l i c a n t , a n o t e s a r e a , a n d f i n a l c o n c l u s i o n . S h e s t a t e d t h a t w a y p e o p l e t h a t
f o l l o w t h e p r o c e s s r e c e i v e p r i o r i t y a n d i t s e t s t h e s t a g e f o r t h e f u t u r e . S h e n o t e d t h a t t h e
c o m p a r a b l e p a c k e t s h o u l d b e u p d a t e d a n d i n c l u d e t h e p r o p e r t y a d d r e s s a n d a n i n d e x
w h e r e e a c h c a s e c o u l d r e f e r e n c e a s p e c i f i c p a g e n u m b e r .
A n d e r s o n s t a t e d t h a t b e c a u s e o f t h e s e n s i t i v i t y o f t h e n a t u r e o f t h e t o p i c i t w i l l b e
i m p o r t a n t t h a t t h e C i t y c o m m u n i c a t e s c l e a r l y w i t h r e s i d e n t s o n h o w t h e n e w p r o c e s s w i l l
w o r k a n d t h e b e n e f i t s o f s t r e a m l i n i n g t h e p r o c e s s .
D . W i l l o w D r i v e I m p r o v e m e n t P r o j e c t ( 8 : 5 0 p . m . )
S c h e r e r n o t e d t h a t h e w o u l d g o t h r o u g h t h e t h r e e p r o j e c t s a n d t h e n a c t i o n c o u l d b e
t a k e n i n d i v i d u a l l y . H e s t a t e d t h a t t h e p r o j e c t s a r e f a i r l y s i m p l e b u t n o t e d t h a t W i l l o w
D r i v e a n d C l y d e s d a l e T r a i l a r e m o r e c o m m e r c i a l a r e a s . H e n o t e d t h a t t h e w r o n g s t r e e t
s e c t i o n s w e r e i n c l u d e d i n t h e f i g u r e o n e i n f o r m a t i o n b u t a d v i s e d t h a t F i n k e w i l l p u l l u p
t h e c o r r e c t f i g u r e o n e f o r t h e p r o j e c t s . H e s t a t e d t h a t W i l l o w D r i v e w o u l d b e n o r t h o f
H i g h w a y 5 5 a n d n o r t h o f C h i p p e w a t h r o u g h t o t h e g r a v e l s e c t i o n . H e s t a t e d t h a t t h e y
a r e n o t g o i n g t o m i l l t h e c o u r s e b u t l e v e l i t a n d a d d t w o i n c h e s t o t h e t o p , s o i t i s a n
o v e r l a y p r o j e c t t h a t w i l l s t o p a t t h e g r a v e l .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
M a y 2 , 2 0 1 7
Martin stated that in receiving the feasibility report it will be amended to state that figure
one will be changed to two inches.
1. Resolution No. 2017-28 Receiving Feasibility Report and Calling for
Public Hearings on Willow Drive Improvement Project and Levying
Special Assessments for Same
Moved by Martin, seconded by Pederson, to adopt resolution no. 2017-28 receiving
feasibility report and calling for public hearings on Willow Drive improvement project and
levy special assessments for same provided that the Council agreed to amend the
feasibility report to replace figure one with the figure one presented at the meeting
tonight. Motion passed unanimously.
E. Wichita Trail Improvement Project (8:56 p.m.)
Scherer noted that this would be a similar project with an overlay and some curb
sections being added. He noted that this is a simple project. He spoke with a resident
that is going to do an email blast to the other residents in the area. He noted that this is
a low assessment and he will make a call to the residents to walk through the project,
noting that there are only six homes in the project area. He noted that the assessment
would be 50 percent because it is a dead-end residential road.
1. Resolution No. 2017-29 Receiving Feasibility Report and Calling for
Public Hearings on Wichita Trail Improvement Project and Levying
Special Assessments for Same
Moved by Martin, seconded by Anderson, to adopt resolution no. 2017-29 receiving
feasibility report and calling for public hearings on Wichita Trail improvement project and
levy special assessments for same. Motion passed unanimously.
D. Clydesdale Trail Improvement Project (8:57 p.m.)
Scherer noted that this will be about 845 feet and will be in essence an extension of the
CR 116 project. He stated that over the years the road has not been overlayed or
received a lot of improvements. He noted that corings were done last year and showed
approximately six inches of blacktop with just the top that needed improvement. He
noted that two inches will be milled off and there will be curb replacement with the
overlay to finish. He noted that this is an urban collector roadway and the assessment
would have a 40 percent share for residents/businesses. He noted that curbs are
calculated on a frontage basis. He noted that it would be a fairly large assessment to
the neighbors west of the City property because of the amount of property they own on
both sides of the street.
Mitchell asked if the City would pay a frontage share and assessment share.
Scherer replied that the City would pay both assessments. He noted that he plans to
start this project later in the summer once the CR 116 project progresses.
Finke displayed the updated figure one.
1. Resolution No. 2017-30 Receiving Feasibility Report and Calling for
Public Hearings on Clydesdale Improvement Project and Lewinq
Special Assessments for Same
•
•
Medina City Council Meeting Minutes 10
May 2, 2017
"
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t r e s o l u t i o n n o . 2 0 1 7 - 3 0 r e c e i v i n g
f e a s i b i l i t y r e p o r t a s a m e n d e d w i t h t h e r e v i s e d f i g u r e o n e a n d c a l l i n g f o r p u b l i c h e a r i n g s
o n C l y d e s d a l e T r a i l i m p r o v e m e n t p r o j e c t a n d l e v y s p e c i a l a s s e s s m e n t s f o r s a m e .
M o t i o n p a s s e d u n a n i m o u s l y .
V I I I . C I T Y A D M I N I S T R A T O R R E P O R T ( 9 : 0 2 p . m . )
S t r e m e l p r o v i d e d a n u p d a t e o n t h e I & I i s s u e s n o t i n g t h a t m e t e r i n g b e g a n a f e w w e e k s
a g o a n d w e e k l y m a i n t e n a n c e o c c u r r e d t h e p r e v i o u s w e e k . H e s t a t e d t h a t t h e y f o u n d
t h a t o n e o f t h e m e t e r i n g s t a t i o n s s h o w e d a f a i r l y s i g n i f i c a n t f l o w . H e n o t e d t h a t s o m e
i n s p e c t i o n s w e r e d o n e .
S c h e r e r n o t e d t h a t a l o n g C l y d e s d a l e T r a i l t h e r e w a s a g a p o f a c o u p l e o f i n c h e s w h e r e
w a t e r w a s r u n n i n g o u t a t a g o o d p a c e . H e s t a t e d t h a t S t r e m e l h a s d o n e s o m e
c a l c u l a t i o n s a n d t h e y a r e g o i n g t o i n c l u d e t h e f i n d i n g s i n t h e a p p e a l t o t h e M e t r o p o l i t a n
C o u n c i l .
S t r e m e l n o t e d t h a t c a l c u l a t i o n s w e r e d o n e t o i n c l u d e i n t h e a p p e a l , n o t i n g t h a t a b o u t h a l f
o f t h e f l o w a n d c o s t i s b e i n g a p p e a l e d . H e n o t e d t h a t h e a l s o r e q u e s t e d a n e x t e n s i o n
b e c a u s e o f t h e m e t e r i n g d a t a a s t h e y m i g h t f i n d m o r e a r e a s t h a t r e q u i r e r e p a i r a n d
t h e r e f o r e t h o s e c o u l d b e i n c l u d e d i n t h e a p p e a l s .
S c h e r e r s t a t e d t h a t s t a f f h a s b e e n w a l k i n g a l m o s t e v e r y d a y i n t h e r a i n i n a n a t t e m p t t o
f i n d o t h e r a r e a s w h e r e r e p a i r i s n e e d e d .
M i t c h e l l a s k e d s o m e o f t h e r e a s o n s t h a t t h e C i t y c o u l d b e r e l i e v e d o f s o m e o f t h e c o s t .
S t r e m e l n o t e d t h a t r e a s o n s t h a t w o u l d b e s u p p o r t e d a r e f o r t h i n g s t h a t h a p p e n o u t o f t h e
C i t y ' s c o n t r o l i n c l u d i n g r e p a i r s t h a t c o u l d ' v e r e s u l t e d f r o m o u t s i d e o f t h e C i t y ' s c o n t r o l .
H e n o t e d t h a t t h e r e i s n o g u a r a n t e e t h a t t h e C i t y w i l l b e g r a n t e d t h e a p p e a l .
A n d e r s o n t h a n k e d S t r e m e l a n d s t a f f f o r t h e i r w o r k i n i d e n t i f y i n g p o t e n t i a l d e c r e a s e s i n
t h e c o s t .
B e l l a n d a d v i s e d o f a p r o p o s e d c l o s u r e f o r H i g h w a y 5 5 o n S a t u r d a y n i g h t f r o m C R 1 1 6 t o
C R 1 0 1 f r o m 1 2 : 4 5 a . m . t o 4 : 4 5 a . m . H e s t a t e d t h a t M e d i n a B a l l r o o m h a s a p r o m
s c h e d u l e d t h a t n i g h t b u t i t s h o u l d b e d o n e a n d p e o p l e w i l l h a v e l e f t b e f o r e t h e c l o s u r e
b e g i n s .
J o h n s o n n o t e d t h a t t h e c l o s u r e i n f o r m a t i o n i s o n t h e C i t y ' s w e b s i t e a n d F a c e b o o k p a g e .
B e l l a n d s t a t e d t h a t t h e s p e c i a l e v e n t s p e r m i t s f o r t h e s u m m e r a r e b e g i n n i n g t o c o m e i n .
H e n o t e d t h a t t w o t o t h r e e n o i s e c o m p l a i n t s c o m e i n e a c h y e a r f o r t h e H a m e l R o d e o
D a n c e . H e s t a t e d t h a t a s t h a t a r e a c o n t i n u e s t o d e v e l o p , p e r h a p s a n e a r l i e r t i m e s h o u l d
b e e n f o r c e d f o r o u t d o o r m u s i c a c t i v i t y . H e n o t e d t h a t 1 1 p . m . w o u l d b e r e a s o n a b l e f o r
o t h e r e v e n t s a n d p e r h a p s t h a t w o u l d b e a g o o d e n d t i m e f o r t h e o u t d o o r m u s i c f o r t h e
H a m e l R o d e o a s w e l l . H e a s k e d f o r t h e o p i n i o n o f t h e C o u n c i l .
M i t c h e l l s t a t e d t h a t i s a l w a y s a n i s s u e a n d s h o u l d c o n t i n u e t o b e w a t c h e d c l o s e l y r a t h e r
t h a n a m e n d t h e t i m e n o w .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
M a y 2 , 2 0 1 7
Anderson noted that if there is a spike in complaints that should be brought to the
attention of the Council.
Mitchell referenced the emailed article that was sent from Belland and asked that the
article to be printed for him to read.
IX. MAYOR & CITY COUNCIL REPORTS (9:12 p.m.)
Pederson stated that he had a resident call him regarding fast traffic on Chippewa and
noted that he forwarded the complaint to the police department. He noted that the
resident was very happy with the efforts of the police department.
Mitchell noted that there has been a lot of rain recently and the ditches, creeks and
drainage systems are working properly. He stated that although it is not the
responsibility of the City, residents sometimes call with questions about their private
drainage and thanked staff for attempting to respond. He stated that Clean -Up Day was
the previous Saturday and was well attended. He applauded everyone for the
successful community event.
Martin stated that she had a good meeting with the Long Lake Fire Department Chief
and representatives from Long Lake and Orono. She stated that they have been
working to amend the language of the agreement which has been presented and well
received. She stated that she, Chief Belland, and Administrator Johnson have also
reviewed the Hamel budget and that the Hamel Fire Department is doing well.
X. APPROVAL TO PAY THE BILLS (9:15 p.m.)
Moved by Anderson, seconded by Pederson, to approve the bills, EFT 04116E-04134E
for $57,187.31, order check numbers 045794-045831 for $62,270.24, and payroll EFT
507855-507880 for $47,032.44. Motion passed unanimously.
Xl. CLOSED SESSION: MINN STAT. 13D.05, SUBD 3 (a) TO EVALUATE THE
PERFORMANCE OF AN INDIVIDUAL SUBJECT TO ITS AUTHORITY
Moved by Anderson, seconded by Martin, to adjourn the meeting to closed session at
9:18 p.m. for the purpose of evaluating the performance of an employee, Officer Craig
Swalchick.
Further discussion: Batty noted that this is an exception to the open meeting law
because the employee is under the authority of the Council. He noted that the Council
has the right to close the meeting. He noted that an individual has the option to block
that and keep the meeting open. He noted that the employee does not oppose to close
the meeting but would like the opportunity to speak at the closed session meeting. He
reviewed the procedure that should be followed in order to allow the individual to speak
to the Council.
Motion passed unanimously.
The meeting returned to open session at 10:12 p.m.
XII. SUMMARY OF CONCLUSIONS REGARDING THE EVALUATION
Mitchell noted that the Council discussed in closed session the employment of Officer
Craig Swalchick.
•
Medina City Council Meeting Minutes 12
May 2, 2017
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"
"
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t r e s o l u t i o n n o . 2 0 1 7 - 3 1 t e r m i n a t i n g
t h e e m p l o y m e n t w i t h O f f i c e r S w a l c h i c k . M o t i o n p a s s e d u n a n i m o u s l y .
F u r t h e r d i s c u s s i o n : M i t c h e l l n o t e d t h a t i n c l o s e d s e s s i o n t h e r e w a s i n p u t p r o v i d e d f r o m
S w a l c h i c k a l o n g w i t h B e l l a n d a n d N e l s o n a n d t h e c o n s e n s u s w a s t h a t t e r m i n a t i o n w o u l d
b e t h e a p p r o p r i a t e c o u r s e o f a c t i o n .
A n d e r s o n n o t e d t h a t t h e d e c i s i o n i s m a d e w i t h r e g r e t .
M o t i o n p a s s e d u n a n i m o u s l y .
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a u t h o r i z e t h e p o l i c e d e p a r t m e n t t o b e g i n
t h e p r o c e s s o f h i r i n g a n e w o f f i c e r . M o t i o n p a s s e d u n a n i m o u s l y .
X I I I . A D J O U R N
M o v e d b y A n d e r s o n , s e c o n d e d b y C o u s i n e a u , t o a d j o u r n t h e m e e t i n g a t 1 0 : 1 4 p . m .
M o t i o n p a s s e d u n a n i m o u s l y .
B o b M i t c h e l l , M a y o r
A t t e s t :
J o d i M . ' G a l l u p , C i t y C Y e r k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 3
M a y 2 , 2 0 1 7
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
"
"
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 4
M a y 2 , 2 0 1 7
"
"
O R D E R C H E C K S A P R I L 1 9 , 2 0 1 7 - M a v 2 . 2 0 1 7
0 4 5 7 9 4 S P R I N T $ 8 , 0 0 4 . 9 6
0 4 5 7 9 5 T A J A M A L , S H A I S T A $ 2 5 0 . 0 0
0 4 5 7 9 6 T I T L E S M A R T , I N C $ 9 . 4 6
0 4 5 7 9 7 A N N E , V E N K A T A K I R A N $ 1 5 0 . 0 0
0 4 5 7 9 8 C A S H $ 1 5 0 . 0 0
0 4 5 7 9 9 M O H A N C H E T R A R $ 2 5 0 . 0 0
0 4 5 8 0 0 C O L E , N E A L $ 2 5 0 . 0 0
0 4 5 8 0 1 E N C L A V E M A S T E R A S S N $ 9 6 7 . 1 0
0 4 5 8 0 2 T O L L B R O S . - R E S E R V E O F M E D I N A $ 4 6 . 9 3
0 4 5 8 0 3 B E A U D R Y O I L & P R O P A N E $ 1 , 4 2 6 . 7 5
0 4 5 8 0 4 B U D G E T P R I N T I N G $ 4 1 6 . 1 5
0 4 5 8 0 5 B U R D A S T O W I N G $ 9 9 . 7 7
0 4 5 8 0 6 C A R G I L L I N C $ 1 , 5 6 2 . 9 1
0 4 5 8 0 7 C O N T E M P O R A R Y I M A G E S $ 2 , 8 7 2 . 1 4
0 4 5 8 0 8 C O U N T R Y S I D E C A F E $ 1 9 1 . 5 3
0 4 5 8 0 9 E G A N $ 4 6 7 . 4 6
0 4 5 8 1 0 E S S B R O S . & S O N S , I N C . $ 1 2 6 . 0 0
0 4 5 8 1 1 G R A I N G E R $ 2 8 . 7 5
0 4 5 8 1 2 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 5 0 0 . 0 0
0 4 5 8 1 3 I N T E R E U M , I N C $ 8 4 1 . 6 6
0 4 5 8 1 4 K D & C O M P A N Y R E C Y C L I N G I N C $ 2 2 7 . 9 4
0 4 5 8 1 5 K E N N E D Y & G R A V E N C H A R T E R E D $ 1 4 , 6 8 7 . 7 7
0 4 5 8 1 6 L A W E N F O R C E M E N T L A B O R $ 3 9 2 . 0 0
0 4 5 8 1 7 M A D I S O N N A T I O N A L L I F E $ 6 3 4 . 6 6
0 4 5 8 1 8 M A R C O I N C $ 3 0 . 9 7
0 4 5 8 1 9 P O S T B O A R D $ 2 7 0 . 0 0
0 4 5 8 2 0 M O T L E Y A U T O S E R V I C E L L C $ 5 5 1 . 0 0
0 4 5 8 2 1 N E L S O N E L E C T R I C M O T O R R E P A I R $ 2 2 0 . 0 0
0 4 5 8 2 2 O F F I C E D E P O T $ 3 0 0 . 6 7
0 4 5 8 2 3 R A N D Y ' S S A N I T A T I O N I N C $ 4 0 . 0 0
0 4 5 8 2 4 R O B E R T S T I L E C O $ 5 2 2 . 0 0
0 4 5 8 2 5 R O L F E R I C K S O N E N T E R P R I S E S I N C $ 7 , 4 2 3 . 4 7
0 4 5 8 2 6 S I T E O N E L A N D S C A P E S U P P L Y L L C $ 6 9 3 . 3 5
0 4 5 8 2 7 S U N L I F E F I N A N C I A L $ 6 2 1 . 9 0
0 4 5 8 2 8 S U P P L Y S O L U T I O N S L L C $ 2 6 8 . 1 9
0 4 5 8 2 9 T E G R E T E C O R P $ 1 , 3 1 4 . 0 0
0 4 5 8 3 0 T I M E S A V E R O F F S I T E $ 4 1 4 . 0 0
0 4 5 8 3 1 W S B & A S S O C I A T E S $ 1 5 , 0 4 6 . 7 5
T o t a l C h e c k s $ 6 2 , 2 7 0 . 2 4
E L E C T R O N I C P A Y M E N T S A P R I L 1 9 , 2 0 1 7 - M a v 2 , 2 0 1 7
0 4 1 1 6 E C I T Y O F M E D I N A $ 2 1 . 0 0
0 4 1 1 7 E P R F E D / F I C A $ 1 6 , 8 3 8 . 1 1
0 4 1 1 8 E P R M N D e f e r r e d C o m p $ 2 , 4 7 0 . 0 0
0 4 1 1 9 E P R P E R A $ 1 4 , 6 3 1 . 4 4
0 4 1 2 0 E P R S T A T E O F M I N N E S O T A $ 3 , 4 4 5 . 6 5
0 4 1 2 1 E S E L E C T A C C O U N T $ 7 5 1 . 4 5
0 4 1 2 2 E P R E M I U M W A T E R S I N C $ 3 1 . 0 0
0 4 1 2 3 E F A R M E R S S T A T E B A N K O F H A M E L $ 5 5 . 0 0
0 4 1 2 4 E M I N N E S O T A , S T A T E O F $ 1 , 0 1 3 . 0 0
0 4 1 2 5 E S E L E C T A C C O U N T $ 1 , 1 4 6 . 4 1
0 4 1 2 6 E A F L A C $ 3 9 4 . 8 8
0 4 1 2 7 E K O N I C A M I N O L T A $ 1 6 8 . 4 8
0 4 1 2 8 E M A R C O ( L E A S E ) $ 7 7 4 . 4 8
0 4 1 2 9 E M E D I A C O M O F M N L L C $ 4 3 9 . 8 0
0 4 1 3 0 E X C E L E N E R G Y $ 9 , 8 2 1 . 2 6
0 4 1 3 1 E D E L T A D E N T A L $ 2 , 5 3 8 . 7 0
0 4 1 3 2 E W R I G H T H E N N C O O P E L E C A S S N $ 2 , 0 3 5 . 3 1
0 4 1 3 3 E S E L E C T A C C O U N T $ 4 9 5 . 4 3
0 4 1 3 4 E V A L V O L I N E F L E E T S E R V I C E S $ 1 1 5 . 9 1
T o t a l E l e c t r o n i c C h e c k s $ 5 7 , 1 8 7 . 3 1
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 5
M a y 2 , 2 0 1 7
PAYROLL DIRECT DEPOSIT APRIL 19, 2017
507855 ALTENDORF, JENNIFER L $1,332.97
507856 BARNHART, ERIN A. $1,997.94
507857 BELLAND, EDGAR J $2,570.19
507858 BOECKER, KEVIN D. $2,162.82
507859 CONVERSE, KEITH A $2,085.88
507860 DINGMANN, IVAN W $1,554.36
507861 ENDE, JOSEPH $1,456.49
507862 FINKE, DUSTIN D. $2,178.55
507863 GALLUP, JODI M $1,752.05
507864 GLEASON, JOHN M. $1,845.84
507865 GREGORY, THOMAS $1,924.16
507866 HALL, DAVID M. $2,020.74
507867 JESSEN, JEREMIAH S $2,448.32
507868 JOHNSON, SCOTT T. $2,275.21
507869 KLAERS, ANNE M $1,154.57
507870 LANE, LINDA $1,492.97
507871 LEUER, GREGORY J. $2,248.97
507872 MCGILL, CHRISTOPHER R $1,709.39
507873 MCKINLEY, JOSHUA D $1,554.06
507874 NELSON, JASON $2,655.79
507875 PETERSON, DEBRA A $1,684.69
507876 REINKING, DEREK M $1,591.50
507877 SCHARF, ANDREW $584.48
507878 SCHERER, STEVEN T. $2,289.30
507879 SWALCHICK, CRAIG M $1,322.80
507880 VIEAU, CECILIA M. $1,138.40
Total Payroll Direct Deposit $47,032.44
Medina City Council Meeting Minutes 16
May 2, 2017