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HomeMy Public PortalAbout20160929 - Appropriations Committee - Meeting MinutesTown of Hopkinton Appropriation Committee Minutes of Meeting on Thursday, September 29, 2016 Room 216, Town Hall, Hopkinton, Massachusetts In attendance: Mike Manning Shahidul Mannan Pam Waxlax Chris Sandini The meeting was called to order by Mike at 6:07 PM. There was no public comment at the meeting. Shahidul moved and Pam seconded a motion to approve the minutes of our 5/31/2016 meeting. The motion passed by a vote of 3-0. Chris presented the proposed revised budget schedule for FY18 for discussion. He noted the School Committee and Capital Improvements Committee have already agreed to the timeline and the Board of Selectmen had conditionally agreed to the schedule based on approval of our committee and the other two. The charter allows for the budget deadlines to be changed but requires approval from the BoS and our committee. Pam moved and Shahidul seconded we approve the budget process schedule as presented. The motion passed by a vote of 3-0. Discussion prior to the vote noted that February 21 is during February school vacation week so this may need to change. This schedule gets us through the end of the calendar year and, if needed, we can approve new dates for calendar 2017. Pam moved and Mike seconded that Shahidul serve as the AC liaison to the Hopkinton Public Schools Athletic Fields Subcommittee. The motion passed by a vote of 3-0. Pam moved and Shahidul seconded that Mike serve as the AC liaison to the School Committee. The motion passed by a vote of 3-0. Pam gave an update on the charter review process. At 7:55 PM Pam moved and Shahidul seconded a motion to adjourn. The motion passed unanimously, 3- 0. Documents included and attached herewith: Charter Budget Timeline Charter New Deadline Deadline Action October 1 September 28 Town Manager establishes budget schedule November 1 October 4 Selectmen issue policy statement establishing general budget guidelines October 5 Finance Director distributes budget materials January 1 December 1 Departmental budgets due February 1 January 10 School budget due March 1 January 17 Town Manager submits draft budget and draft budget message to Selectmen February 7 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital February 21 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital March 15 February 21 Selectmen submit budget to Appropriations Committee March 31 Appropriations Committee completes budget hearings October 5 Finance Director distributes capital materials November 1 Town, School and CPC submit 10 year capital plan to CIC. November 1 Town and School submit capital requests for funding to CPC December 15 CIC completes capital hearings and submits to Town Manager January 15 January 17 Town Manager submits capital plan to Selectmen & AC February 7 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital February 21 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital March 31 Appropriations completes capital project hearings Town Charter Section 6‐2: Submission of Budget  BUDGET PROCESS CAPITAL PROCESS (b) The schedule shall be in accordance with this Charter unless deviation there from is recommended by the  Town Manager and approved by the Board of Selectmen and the Appropriation Committee.