HomeMy Public PortalAbout20160929 - Appropriations Committee - Meeting MinutesTown of Hopkinton Appropriation Committee
Minutes of Meeting on Thursday, September 29, 2016
Room 216, Town Hall, Hopkinton, Massachusetts
In attendance:
Mike Manning
Shahidul Mannan
Pam Waxlax
Chris Sandini
The meeting was called to order by Mike at 6:07 PM.
There was no public comment at the meeting.
Shahidul moved and Pam seconded a motion to approve the minutes of our 5/31/2016 meeting. The
motion passed by a vote of 3-0.
Chris presented the proposed revised budget schedule for FY18 for discussion. He noted the School
Committee and Capital Improvements Committee have already agreed to the timeline and the Board of
Selectmen had conditionally agreed to the schedule based on approval of our committee and the other
two. The charter allows for the budget deadlines to be changed but requires approval from the BoS and
our committee.
Pam moved and Shahidul seconded we approve the budget process schedule as presented. The motion
passed by a vote of 3-0. Discussion prior to the vote noted that February 21 is during February school
vacation week so this may need to change. This schedule gets us through the end of the calendar year
and, if needed, we can approve new dates for calendar 2017.
Pam moved and Mike seconded that Shahidul serve as the AC liaison to the Hopkinton Public Schools
Athletic Fields Subcommittee. The motion passed by a vote of 3-0.
Pam moved and Shahidul seconded that Mike serve as the AC liaison to the School Committee. The
motion passed by a vote of 3-0.
Pam gave an update on the charter review process.
At 7:55 PM Pam moved and Shahidul seconded a motion to adjourn. The motion passed unanimously, 3-
0.
Documents included and attached herewith:
Charter Budget Timeline
Charter New
Deadline Deadline Action
October 1 September 28 Town Manager establishes budget schedule
November 1 October 4 Selectmen issue policy statement establishing general budget guidelines
October 5 Finance Director distributes budget materials
January 1 December 1 Departmental budgets due
February 1 January 10 School budget due
March 1 January 17 Town Manager submits draft budget and draft budget message to Selectmen
February 7 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital
February 21 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital
March 15 February 21 Selectmen submit budget to Appropriations Committee
March 31 Appropriations Committee completes budget hearings
October 5 Finance Director distributes capital materials
November 1 Town, School and CPC submit 10 year capital plan to CIC.
November 1 Town and School submit capital requests for funding to CPC
December 15 CIC completes capital hearings and submits to Town Manager
January 15 January 17 Town Manager submits capital plan to Selectmen & AC
February 7 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital
February 21 Selectmen conduct budget hearing on 7 Departmental Budgets Including Capital
March 31 Appropriations completes capital project hearings
Town Charter Section 6‐2: Submission of Budget
BUDGET PROCESS
CAPITAL PROCESS
(b) The schedule shall be in accordance with this Charter unless deviation there from is recommended by the
Town Manager and approved by the Board of Selectmen and the Appropriation Committee.