HomeMy Public PortalAbout19800409 - Minutes - Board of Directors (BOD) !ting 80-6
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
April 9, 1980 375 Distel Circle, Suite D-1
Los Altos, California
I. ROLL CALL
The meeting was called to order by President Barbara Green
at 7: 30 P.M.
Members Present: Daniel Wendin, Barbara Green, Edward Shelley,
Nonette Hanko, Harry Turner, Katherine Duffy, and Richard Bishop.
Personnel Present: Herbert Grench, Craig Britton, Steve Sessions,
Charlotte MacDonald, Joan Combs, Cynthia DiGiovanni, David
Sanguinetti, David Topley, and Stanley Norton.
II. APPROVAL OF MINUTES
February 23, 1980
Motion: E. Shelley moved that the minutes of February 23, 1980
be approved as presented. B. Green seconded the
motion. The motion passed unanimously.
March 12, 1980
D. Wendin requested that his statement on Page Three relating
to the location of the parking lot at the Monte Bello Open
Space Preserve be amended to reflect the fact that the meeting with
the members of the Palo Alto Planning Commission would
provide the opportunity of educating the Commissioners on the
concepts of the District and that the District's Board will make
the decision on where the parking lot will be located.
D. Wendin requested that the word "defined" be changed to
"clarified" in the fourth paragraph of Item B Authority to
Enter and Patrol Windy Hill.
Motion: B. Green moved that the minutes of March 12, 1980
be approved as amended. E. Shelley seconded the
motion. The motion passed unanimously.
III * WRITTEN COMMUNICATIONS
J. Fiddes indicated that there were no written communications .
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin
Meeting 80-6 Page Two
IV. ADOPTION OF AGENDA
H. Grench requested the addition of Special Orders of the Day.
The Board adopted the agenda by consensus .
V. ORAL COMMUNICATIONS
There were no oral communications.
VI. SPECIAL ORDERS OF THE DAY
S. Sessions introduced Joan Combs, the new Land Management
Secretary, and the District's two new members of the Ranger
staff, David Sanguinetti and David Topley.
VII. OLD BUSINESS WITH ACTION REQUESTED
A. Recommendation to Solicit Recreational Use Proposals
f-or the Hassler Health Home Buildings
S. Sessions reviewed memorandum M-80-31, dated April 3, 1980,
regarding the solicitation of recreational use proposals for
the Hassler Health Home buildings. He noted that to proceed
with the project an environmental assessment was needed, and
staff felt that an outside consulting firm was needed to do
the in-depth study. He reviewed the criteria and guidelines
for soliciting input for possible recreational uses for the
buildings and outlined the solicitation schedule. He stated
that if there was no recreational potential for the buildings,
a consultant would be directed to do an enviromental assessment
that considered demolition of the structures.
S. Sessions showed a series of slides of the Hassler Health Home
buildings.
E. Shelley stated that restriction C on Page One of the memoran-
dum was contrary to his understanding of the grant.
S. Sessions responded that restriction C should read: "If any of
the buildings were rented for non-recreational use, the rental
income would be deducted from the grant, and income is figured
on a gross basis. "
N. Hanko asked how staff planned to solicit recreational use
proposals.
S. Sessions noted that a letter requesting proposals would be sent
to city, county, and district agencies, as well as to special
interest groups, and added that a newspaper article describing
the situation and guidelines would be submitted to local papers.
R. Bishop stated that it was good for the District as a public
body to make a final effort to see if the Hassler buidlings
could be used for some constructive recreational use.
Meeting 80-6 e Three
D. Wendin felt that restriction C should be deleted since it
applied to the Edgewood site where non-recreational use already
existed which could be continued and applied against the grant.
S. Sessions noted there is currently a caretaker at Hassler and if one
of the structures was rented to a caretaker, restriction C would
apply since existing non-recreational use could be continued.
D. Wendin suggested that restriction be should be clarified to
note that no new non-recreational use is possible.
D. Wendin stated that the Board should consider thoroughly the
question of whether or not the District would be willing to
participate financially in any recreational use of the buildings.
He noted that, in his opinion, the District should take the initial
position that proposing groups should be willing and able to pay
interim use and incremental expenses associated with proposed
recreational use.
R. Bishop stated that E on Page Two was a good guideline and if
a group were to make a proposal that involved a small expense
to the District, the Board could weigh the expense against the
possible benefits provided to people in the District.
D. Wendin requested that the word "constraint" in paragraph one
of Discussion and in the Recommendation be changed to "guideline" .
N. Hanko asked R. Bishop if he felt there was enough time before
May 2 for people to be informed about the solicitation of
proposals and for public agencies to respond to the District.
R. Bishop stated that, although it was a short time period for
response, the Board might include a provision for extending the
deadline if requested by an organization.
S. Sessions noted that staff was seeking a letter of intent, not
a full proposal, by May 2 .
H. Grench stated that an interested group could request an
extension from the Board at their May 14 meeting.
Motion: H. Turner moved that the Board approve the recommendations
in the report with respect to the Hassler Health Home,
specifically the proposed guidelines and process as amended.
D. Wendin seconded the motion.
Discussion: E. Shelley stated that he felt it was the
Board' s intention to adhere to the guidelines, unless
there was an exceptional case. D. Wendin noted that a
clarification was needed in guideline E and requested
that the word "directly" be placed in front of the
word "associated" since he felt the Board was not in-
tending for extra staff or patrol time to be covered
under the guideline.
Amended Motion: H. Turner amended his motion to include D. Wendin's
c arification request. D. Wendin seconded the amended
motion. The motion passed unanimously,
Meeting 80-6 Page Four
H. Grench read a note to the Board from Sam Jones, 16891 Stevens
Canyon Road, Cupertino, who had to leave the meeting prior the
conclusion of the Hassler discussion. S. Jones suggested
possible United Way agencies that might be interested in using
the site as a recreational camp. He also suggested use by
year-round schools and a consortium of youth groups .
VII. NEW BUSINESS WITH ACTION REQUESTED
A. Proposed Addition to Monte Bello Open Space Preserve
(Collins Property)
C. Britton introduced report R-80-11, dated April 2, 1980,
regarding the opportunity to purchase 7. 8 acres of land,
adjacent to the Melton property acquisition, that would
become an addition to the Monte Bello Open Space Preserve.
He noted that the purchase agreement provided for an all
cash payment at the close of escrow of $60,239. 00 and that
it was recommended that the site be withheld from dedication
since it and the Melton acquisition constituted as isolated
site with no public access.
Motion: K. Duffy moved the adoption of Resolution 80-18, a
Resolution of the Board of Directors of the Mid-
peninsula Regional Open Space District Authorizing
Acceptance of Agreement to Purchase Real Property,
Authorizing Officer to Execute Certificate of
Acceptance of Grant to District, and Authorizing
General Manager to Execute Any and All Other Documents
Necessary or Appropriate to Closing of the Transaction
(Monte Bello Open Space Preserve - Collins Property) .
R. Bishop seconded the motion. The motion passed
unanimously.
Motion: K. Duffy moved that the Board authorize the expenditure
of the necessary funds for the acquisition from the
Opportunity Purchases budget category. R. Bishop
seconded the motion. The motion passed unanimously.
Motion: K. Duffy moved that the Board adopt the use and
management recommendations, withhold the site from
dedication, and adopt Monte Bello Open Space Preserve
as the official name of the site. R. Bishop seconded
the motion. The motion passed unanimously.
B. Proposed Addition to El Sereno Open Space Preserve (Lovell
Property)
C. Britton introduced report R-80-14 , dated April 3, 1980 ,
regarding the purchase of approximately 35 acres of land
in two parcels that would become an addition to the El
Sereno Open Space Preserve. He noted that the purchase
price was $35,000. 00, with $10, 000.00 required at the close
of escrow and the balance paid in five annual installments
of $5,000. 00 each plus accrued interest.
Meeting 80-6 Page Five
S. Sessions noted that the site would be managed as a natural
area and that staff recommended that it be withheld from dedication
since it was contiguous to a parcel that had been withheld from
dedication.
Motion: K. Duffy moved the adoption of Resolution 80-19, a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Acceptance of
Agreement to Purchase Real Property, Authorizing officer
to Execute Certificate of Acceptance of Grant to
District, and Authorizing General Manager to Execute
Any and All Other Documents Necessary or Appropriate
to Closing of the Transaction (El Sereno Open Space
Preserve - Lovell Property) . R. Bishop seconded the
motion. The motion passed unanimously.
Motion: K. Duffy moved that the Board authorize the expenditure
of the necessary funds from the Opportunity Purchases
budget category. E. Shelley seconded the motion.
The motion passed unanimously.
Motion: K. Duffy moved that the Board adopt the use and management
recommendations, withhold the site from dedication,
and adopt El Sereno Open Space Preserve as the official
name of the site. E. Shelley seconded the motion. The
motion passed unanimously.
C. Proposed Addition to Los Trancos Open Space Preserve (Fine
Property)
C. Britton introduced report R-80-15, dated April 4, 1980,
regarding the purchase of the Fine property. He pointed out
the property's relationship to the Russian Ridge open Space
Preserve and the McNiel property and noted that the purchase
agreement required a cash payment of $238,000 at the close
of escrow. He stated that the District would withhold $20 ,000
in escrow to assure that the sellers properly cleaned the
property of all debris and noted that the first Deed of Trust
for the property may be assumable and that he would ask for
Board authorization to assume the Deed of Trust.
S. Sessions reviewed the proposed use and management recommenda-
tions for the site, noting that staff would be returning to the
Board within the next six months with additional recommendations
on measures to be taken for resource restoration, mitigation
of safety hazards, and potential trail alignment. He stated
staff' s recommendation that the property be withheld from
dedication at this time.
D. Wendin stated that the inclusion of the property in the Los
Trancos Open Space Preserve seemed odd since the main reason
for acquisition was the trail connection between the Russian
Ridge Open Space Preserve and the McNiel property.
S. Sessions noted that the property was in the same watershed
as Los Trancos Open Space Preserve .
Meeting 80-6 Page Six
H. Grench stated that if the Board was uncomfortable with the
placement of the property in the Los Trancos Open Space Preserve,
they could decide to put it in the Russian Ridge Open Space
Preserve or the Monte Bello Open Space Preserve. He suggested
placement in the Russian Ridge Open Space Preserve since the
site would then be a part of Planning Area III.
Motion: D. Wendin moved the adoption of Resoltuion 80-20,
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Acceptance of
Agreement to Purchase Real Property, Authorizing Officer
to Execute Certificate of Acceptance of Grant to
District, and Authorizing General Manager to Execute
Any and All Other Documents Necessary or Appropriate
to Closing of the Transaction (Los Trancos Open
Space Preserve - Fine Property) with the modification
to change the designation of Los Trancos Open Space
Preserve (Fine Property) to Russian Ridge Open Space
Preserve (Fine Property) in the title of the
Resolution. E. Shelley seconded the motion.
Discussion: N. Hanko said she was inclined to include
the property in the Monte Bello Open Space Preserve.
D. Wendin stated that he included the property in the
Russian Ridge Open Space Preserve since the trail
connection question will be addressed in the Russian
Ridge use and management plan because of where it
is on Page Mill Road and since the trail will connect
to Russian Ridge. The motion passed unanimously.
Motion: D. Wendin moved that staff be authorized to negotiate
assumption of one or more Deeds of Trust on the
property. E. Shelley seconded the motion. The motion
passed unanimously.
Motion: N. Hanko moved that the Board authorize the expenditure
of funds from the Opportunity Purchases budget category
to purchase the property. H. Turner seconded the
motion. The motion passed unanimously.
Motion: N. Hanko moved that the Board adopt the use and management
recommendations contained within report R-80-15 ,
withhold the site from dedication, and adopt Russian
Ridge Open Space Preserve as the official name of the
site. H. Turner seconded the motion. The motion passed
unanimously.
D. National Earth Day and California Earth Week
C. MacDonald introduced report R-80-12, dated April 4 , 1980 ,
and noted that the District's Earth Day/Earth Week included
Special Earth Day Appreciation Walks at the Los Trancos Open
Space Preserve, a display at San Francisco' s Earth Day Exposi-
tion at Fort Mason, and public service spots on KNTV-Channel 11.
Motion: E. Shelley moved the adoption of Resolution 80-21,
a Resolution of the Board of Directors of the Midpeninsula
Regional Open, Space District in Support of National
Earth Day and California Earth Week. H. Turner seconded
the motion. The motion passed unanimously.
Meeting 80-6 Page Seven
E. Progress Rep( of Use and Mana ement of -anning Area III
'TLos Trancos and Russian Ri ge pen pace Preserves and
Thornewood)
S. Sessions reviewed the progress report on Planning Area III,
report R-80-13, dated April 3, 1980 . Completed projects at
the Los Trancos Open Space Preserve included the re-signing
of the loop trail, the regrading of the parking lot, and the
installation of a pedestal-style pay phone which was stolen
six months after installation. He noted the replacement of
perimeter fencing and the installation of traffic warning
signs had been held in abeyance because of budget limitations.
New recommendations included the installation of a portable
restroom for a 90 day period and the signing of the lower
loop trail.
Motion: H. Turner moved the adoption of the new recommendations
for Los Trancos Open Space Preserve contained in
report R-80-13. N. Hanko seconded the motion. The
motion passed unanimously.
S. Sessions noted there were no new recommendations for
Thornewood and that the trail connection to Wunderlich was still
in the planning stage. He also stated there were no new
use and management recommendations for the Russian Ridge Open
Space Preserve.
Motion: E. Shelley moved acceptance of the report on Thornewood
and the Russian Ridge Open Space Preserve. N. Hanko
seconded the motion. The motion passed unanimously.
F. CPRS/NRPA Legislative Conference and Federal Aid Briefing
H. Grench introduced memorandum M-80-30, dated March 31, 1980,
regarding the CPRS/NRPA Legislative Conference & Federal Aid
Briefing to be held in Sacramento on May 14 and 15, 1980.
K. Duffy suggested that it might be beneficial to have another
staff member attend the conference if a member of the Board
was not able to attend.
Motion: B. Green moved that a member of the Board be authorized
to incur reimbursable expenses to attend the conference.
D. Wendin seconded the motion.
Discussion: E. Shelley suggested that the motion be
clarifl—ed to indicate how many Board members could
attend the conference.
Amended Motion: B. Green amended her motion, seconded by D. Wendin,
and moved that two members of the Board be authorized
to incur reimbursable expenses to attend the conference.
D. Wendin seconded the amended motion. The motion passed
unanimously.
NEW BUSINESS WITH NO ACTION REQUESTED
A. Problem with Revegetation Using Invasive Exotic Plant Species
Ms. Anita Jesse, 1574 Newport Avenue, San Jose, addressed the
Board on the use of invasive exotic plants in the Kaiser
Quarry revegetation project and distributed a fact sheet from
the Santa Clara Valley Chapter of the California Native Plant
Society regarding invasive exotic plants in the Santa Clara Valley.
Meeting 80-6 Page Eight
N. Hanko suggests that the Board send a let to Kaiser
and ask to see their revegetation plans for the area in
order to ascertain if invasive exotic plants were going to
be introduced to land that is adjacent to District property.
R. Bishop suggested that the District take some action in
cooperation with the Native Plant Society to try to make sure
that the District' s lands were protected from invasive plants.
B. Green stated the Board' s consesus that a "neighborly"
letter be written to Kaiser expressing the District's interest
in their revegetation plan for the quarry area and its concern
over the use of invasive exotic plants.
Ms . Jesse stated she would be willing to review for the District
the list of plants that Kaiser was planning to use in the
revegetation project.
INFORMATIONAL REPORTS
H. Grench reviewed current legislation of interest to the
District and noted that the proposed Bear Creek Redwoods
State Park had been included in AB 990 and the bill would
now go to the Senate floor. He also noted that SB 1550 ,
which relates to the Edgewood State College site, would go
to the Assembly Ways and Means Committee the following week.
H. Grench reported that the South Skyline Association was
meeting on April 24, 1980 at the Saratoga Summit Fire Station
and they have asked that the District be represented and
bring them up to date on the District's activities . He
stated that he and S. Sessions would be attending. K. Duffy
and B. Green indicated that they would also be able to attend.
CLAIMS
J. Fiddes indicated that Claims 917 and 919 were actually being
issued to Kathy Blackburn and Charlotte MacDonald, respectively.
Motion: N. Hanko moved the adoption of the amended Revised Claims
C-80-6, dated April 9 , 1980 . R. Bishop seconded the
motion. The motion passed unanimously.
EXECUTIVE SESSION
The Board recessed to Executive Session at 9 . 35 P.M.
ADJOURNMENT
The Board reconvened to adjourn at 10 :50 P.M.
Jean H. Fiddes
District Clerk
CORRECTIONS TO MINUTES OF A 16 - 21A ,PA
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II. APPROVAL OF MINUTES
April 9, 1980
C. Britton noted that Item 908 on the Revised Claims should read
Valley Title Company instead of Western Title Insurance Company.
He further noted that Item 910 should read $128,368.26 instead of
$238, 000. 00, as a $98,000 dead of trust at 5% had been negotiated.
I The minutes of April 9, 1980 were approved by consensus as amended.
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