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HomeMy Public PortalAbout19800409 - Minutes - Board of Directors (BOD) !ting 80-6 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S April 9, 1980 375 Distel Circle, Suite D-1 Los Altos, California I. ROLL CALL The meeting was called to order by President Barbara Green at 7: 30 P.M. Members Present: Daniel Wendin, Barbara Green, Edward Shelley, Nonette Hanko, Harry Turner, Katherine Duffy, and Richard Bishop. Personnel Present: Herbert Grench, Craig Britton, Steve Sessions, Charlotte MacDonald, Joan Combs, Cynthia DiGiovanni, David Sanguinetti, David Topley, and Stanley Norton. II. APPROVAL OF MINUTES February 23, 1980 Motion: E. Shelley moved that the minutes of February 23, 1980 be approved as presented. B. Green seconded the motion. The motion passed unanimously. March 12, 1980 D. Wendin requested that his statement on Page Three relating to the location of the parking lot at the Monte Bello Open Space Preserve be amended to reflect the fact that the meeting with the members of the Palo Alto Planning Commission would provide the opportunity of educating the Commissioners on the concepts of the District and that the District's Board will make the decision on where the parking lot will be located. D. Wendin requested that the word "defined" be changed to "clarified" in the fourth paragraph of Item B Authority to Enter and Patrol Windy Hill. Motion: B. Green moved that the minutes of March 12, 1980 be approved as amended. E. Shelley seconded the motion. The motion passed unanimously. III * WRITTEN COMMUNICATIONS J. Fiddes indicated that there were no written communications . Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin Meeting 80-6 Page Two IV. ADOPTION OF AGENDA H. Grench requested the addition of Special Orders of the Day. The Board adopted the agenda by consensus . V. ORAL COMMUNICATIONS There were no oral communications. VI. SPECIAL ORDERS OF THE DAY S. Sessions introduced Joan Combs, the new Land Management Secretary, and the District's two new members of the Ranger staff, David Sanguinetti and David Topley. VII. OLD BUSINESS WITH ACTION REQUESTED A. Recommendation to Solicit Recreational Use Proposals f-or the Hassler Health Home Buildings S. Sessions reviewed memorandum M-80-31, dated April 3, 1980, regarding the solicitation of recreational use proposals for the Hassler Health Home buildings. He noted that to proceed with the project an environmental assessment was needed, and staff felt that an outside consulting firm was needed to do the in-depth study. He reviewed the criteria and guidelines for soliciting input for possible recreational uses for the buildings and outlined the solicitation schedule. He stated that if there was no recreational potential for the buildings, a consultant would be directed to do an enviromental assessment that considered demolition of the structures. S. Sessions showed a series of slides of the Hassler Health Home buildings. E. Shelley stated that restriction C on Page One of the memoran- dum was contrary to his understanding of the grant. S. Sessions responded that restriction C should read: "If any of the buildings were rented for non-recreational use, the rental income would be deducted from the grant, and income is figured on a gross basis. " N. Hanko asked how staff planned to solicit recreational use proposals. S. Sessions noted that a letter requesting proposals would be sent to city, county, and district agencies, as well as to special interest groups, and added that a newspaper article describing the situation and guidelines would be submitted to local papers. R. Bishop stated that it was good for the District as a public body to make a final effort to see if the Hassler buidlings could be used for some constructive recreational use. Meeting 80-6 e Three D. Wendin felt that restriction C should be deleted since it applied to the Edgewood site where non-recreational use already existed which could be continued and applied against the grant. S. Sessions noted there is currently a caretaker at Hassler and if one of the structures was rented to a caretaker, restriction C would apply since existing non-recreational use could be continued. D. Wendin suggested that restriction be should be clarified to note that no new non-recreational use is possible. D. Wendin stated that the Board should consider thoroughly the question of whether or not the District would be willing to participate financially in any recreational use of the buildings. He noted that, in his opinion, the District should take the initial position that proposing groups should be willing and able to pay interim use and incremental expenses associated with proposed recreational use. R. Bishop stated that E on Page Two was a good guideline and if a group were to make a proposal that involved a small expense to the District, the Board could weigh the expense against the possible benefits provided to people in the District. D. Wendin requested that the word "constraint" in paragraph one of Discussion and in the Recommendation be changed to "guideline" . N. Hanko asked R. Bishop if he felt there was enough time before May 2 for people to be informed about the solicitation of proposals and for public agencies to respond to the District. R. Bishop stated that, although it was a short time period for response, the Board might include a provision for extending the deadline if requested by an organization. S. Sessions noted that staff was seeking a letter of intent, not a full proposal, by May 2 . H. Grench stated that an interested group could request an extension from the Board at their May 14 meeting. Motion: H. Turner moved that the Board approve the recommendations in the report with respect to the Hassler Health Home, specifically the proposed guidelines and process as amended. D. Wendin seconded the motion. Discussion: E. Shelley stated that he felt it was the Board' s intention to adhere to the guidelines, unless there was an exceptional case. D. Wendin noted that a clarification was needed in guideline E and requested that the word "directly" be placed in front of the word "associated" since he felt the Board was not in- tending for extra staff or patrol time to be covered under the guideline. Amended Motion: H. Turner amended his motion to include D. Wendin's c arification request. D. Wendin seconded the amended motion. The motion passed unanimously, Meeting 80-6 Page Four H. Grench read a note to the Board from Sam Jones, 16891 Stevens Canyon Road, Cupertino, who had to leave the meeting prior the conclusion of the Hassler discussion. S. Jones suggested possible United Way agencies that might be interested in using the site as a recreational camp. He also suggested use by year-round schools and a consortium of youth groups . VII. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Monte Bello Open Space Preserve (Collins Property) C. Britton introduced report R-80-11, dated April 2, 1980, regarding the opportunity to purchase 7. 8 acres of land, adjacent to the Melton property acquisition, that would become an addition to the Monte Bello Open Space Preserve. He noted that the purchase agreement provided for an all cash payment at the close of escrow of $60,239. 00 and that it was recommended that the site be withheld from dedication since it and the Melton acquisition constituted as isolated site with no public access. Motion: K. Duffy moved the adoption of Resolution 80-18, a Resolution of the Board of Directors of the Mid- peninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Monte Bello Open Space Preserve - Collins Property) . R. Bishop seconded the motion. The motion passed unanimously. Motion: K. Duffy moved that the Board authorize the expenditure of the necessary funds for the acquisition from the Opportunity Purchases budget category. R. Bishop seconded the motion. The motion passed unanimously. Motion: K. Duffy moved that the Board adopt the use and management recommendations, withhold the site from dedication, and adopt Monte Bello Open Space Preserve as the official name of the site. R. Bishop seconded the motion. The motion passed unanimously. B. Proposed Addition to El Sereno Open Space Preserve (Lovell Property) C. Britton introduced report R-80-14 , dated April 3, 1980 , regarding the purchase of approximately 35 acres of land in two parcels that would become an addition to the El Sereno Open Space Preserve. He noted that the purchase price was $35,000. 00, with $10, 000.00 required at the close of escrow and the balance paid in five annual installments of $5,000. 00 each plus accrued interest. Meeting 80-6 Page Five S. Sessions noted that the site would be managed as a natural area and that staff recommended that it be withheld from dedication since it was contiguous to a parcel that had been withheld from dedication. Motion: K. Duffy moved the adoption of Resolution 80-19, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (El Sereno Open Space Preserve - Lovell Property) . R. Bishop seconded the motion. The motion passed unanimously. Motion: K. Duffy moved that the Board authorize the expenditure of the necessary funds from the Opportunity Purchases budget category. E. Shelley seconded the motion. The motion passed unanimously. Motion: K. Duffy moved that the Board adopt the use and management recommendations, withhold the site from dedication, and adopt El Sereno Open Space Preserve as the official name of the site. E. Shelley seconded the motion. The motion passed unanimously. C. Proposed Addition to Los Trancos Open Space Preserve (Fine Property) C. Britton introduced report R-80-15, dated April 4, 1980, regarding the purchase of the Fine property. He pointed out the property's relationship to the Russian Ridge open Space Preserve and the McNiel property and noted that the purchase agreement required a cash payment of $238,000 at the close of escrow. He stated that the District would withhold $20 ,000 in escrow to assure that the sellers properly cleaned the property of all debris and noted that the first Deed of Trust for the property may be assumable and that he would ask for Board authorization to assume the Deed of Trust. S. Sessions reviewed the proposed use and management recommenda- tions for the site, noting that staff would be returning to the Board within the next six months with additional recommendations on measures to be taken for resource restoration, mitigation of safety hazards, and potential trail alignment. He stated staff' s recommendation that the property be withheld from dedication at this time. D. Wendin stated that the inclusion of the property in the Los Trancos Open Space Preserve seemed odd since the main reason for acquisition was the trail connection between the Russian Ridge Open Space Preserve and the McNiel property. S. Sessions noted that the property was in the same watershed as Los Trancos Open Space Preserve . Meeting 80-6 Page Six H. Grench stated that if the Board was uncomfortable with the placement of the property in the Los Trancos Open Space Preserve, they could decide to put it in the Russian Ridge Open Space Preserve or the Monte Bello Open Space Preserve. He suggested placement in the Russian Ridge Open Space Preserve since the site would then be a part of Planning Area III. Motion: D. Wendin moved the adoption of Resoltuion 80-20, Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Los Trancos Open Space Preserve - Fine Property) with the modification to change the designation of Los Trancos Open Space Preserve (Fine Property) to Russian Ridge Open Space Preserve (Fine Property) in the title of the Resolution. E. Shelley seconded the motion. Discussion: N. Hanko said she was inclined to include the property in the Monte Bello Open Space Preserve. D. Wendin stated that he included the property in the Russian Ridge Open Space Preserve since the trail connection question will be addressed in the Russian Ridge use and management plan because of where it is on Page Mill Road and since the trail will connect to Russian Ridge. The motion passed unanimously. Motion: D. Wendin moved that staff be authorized to negotiate assumption of one or more Deeds of Trust on the property. E. Shelley seconded the motion. The motion passed unanimously. Motion: N. Hanko moved that the Board authorize the expenditure of funds from the Opportunity Purchases budget category to purchase the property. H. Turner seconded the motion. The motion passed unanimously. Motion: N. Hanko moved that the Board adopt the use and management recommendations contained within report R-80-15 , withhold the site from dedication, and adopt Russian Ridge Open Space Preserve as the official name of the site. H. Turner seconded the motion. The motion passed unanimously. D. National Earth Day and California Earth Week C. MacDonald introduced report R-80-12, dated April 4 , 1980 , and noted that the District's Earth Day/Earth Week included Special Earth Day Appreciation Walks at the Los Trancos Open Space Preserve, a display at San Francisco' s Earth Day Exposi- tion at Fort Mason, and public service spots on KNTV-Channel 11. Motion: E. Shelley moved the adoption of Resolution 80-21, a Resolution of the Board of Directors of the Midpeninsula Regional Open, Space District in Support of National Earth Day and California Earth Week. H. Turner seconded the motion. The motion passed unanimously. Meeting 80-6 Page Seven E. Progress Rep( of Use and Mana ement of -anning Area III 'TLos Trancos and Russian Ri ge pen pace Preserves and Thornewood) S. Sessions reviewed the progress report on Planning Area III, report R-80-13, dated April 3, 1980 . Completed projects at the Los Trancos Open Space Preserve included the re-signing of the loop trail, the regrading of the parking lot, and the installation of a pedestal-style pay phone which was stolen six months after installation. He noted the replacement of perimeter fencing and the installation of traffic warning signs had been held in abeyance because of budget limitations. New recommendations included the installation of a portable restroom for a 90 day period and the signing of the lower loop trail. Motion: H. Turner moved the adoption of the new recommendations for Los Trancos Open Space Preserve contained in report R-80-13. N. Hanko seconded the motion. The motion passed unanimously. S. Sessions noted there were no new recommendations for Thornewood and that the trail connection to Wunderlich was still in the planning stage. He also stated there were no new use and management recommendations for the Russian Ridge Open Space Preserve. Motion: E. Shelley moved acceptance of the report on Thornewood and the Russian Ridge Open Space Preserve. N. Hanko seconded the motion. The motion passed unanimously. F. CPRS/NRPA Legislative Conference and Federal Aid Briefing H. Grench introduced memorandum M-80-30, dated March 31, 1980, regarding the CPRS/NRPA Legislative Conference & Federal Aid Briefing to be held in Sacramento on May 14 and 15, 1980. K. Duffy suggested that it might be beneficial to have another staff member attend the conference if a member of the Board was not able to attend. Motion: B. Green moved that a member of the Board be authorized to incur reimbursable expenses to attend the conference. D. Wendin seconded the motion. Discussion: E. Shelley suggested that the motion be clarifl—ed to indicate how many Board members could attend the conference. Amended Motion: B. Green amended her motion, seconded by D. Wendin, and moved that two members of the Board be authorized to incur reimbursable expenses to attend the conference. D. Wendin seconded the amended motion. The motion passed unanimously. NEW BUSINESS WITH NO ACTION REQUESTED A. Problem with Revegetation Using Invasive Exotic Plant Species Ms. Anita Jesse, 1574 Newport Avenue, San Jose, addressed the Board on the use of invasive exotic plants in the Kaiser Quarry revegetation project and distributed a fact sheet from the Santa Clara Valley Chapter of the California Native Plant Society regarding invasive exotic plants in the Santa Clara Valley. Meeting 80-6 Page Eight N. Hanko suggests that the Board send a let to Kaiser and ask to see their revegetation plans for the area in order to ascertain if invasive exotic plants were going to be introduced to land that is adjacent to District property. R. Bishop suggested that the District take some action in cooperation with the Native Plant Society to try to make sure that the District' s lands were protected from invasive plants. B. Green stated the Board' s consesus that a "neighborly" letter be written to Kaiser expressing the District's interest in their revegetation plan for the quarry area and its concern over the use of invasive exotic plants. Ms . Jesse stated she would be willing to review for the District the list of plants that Kaiser was planning to use in the revegetation project. INFORMATIONAL REPORTS H. Grench reviewed current legislation of interest to the District and noted that the proposed Bear Creek Redwoods State Park had been included in AB 990 and the bill would now go to the Senate floor. He also noted that SB 1550 , which relates to the Edgewood State College site, would go to the Assembly Ways and Means Committee the following week. H. Grench reported that the South Skyline Association was meeting on April 24, 1980 at the Saratoga Summit Fire Station and they have asked that the District be represented and bring them up to date on the District's activities . He stated that he and S. Sessions would be attending. K. Duffy and B. Green indicated that they would also be able to attend. CLAIMS J. Fiddes indicated that Claims 917 and 919 were actually being issued to Kathy Blackburn and Charlotte MacDonald, respectively. Motion: N. Hanko moved the adoption of the amended Revised Claims C-80-6, dated April 9 , 1980 . R. Bishop seconded the motion. The motion passed unanimously. EXECUTIVE SESSION The Board recessed to Executive Session at 9 . 35 P.M. ADJOURNMENT The Board reconvened to adjourn at 10 :50 P.M. Jean H. Fiddes District Clerk CORRECTIONS TO MINUTES OF A 16 - 21A ,PA i i i II. APPROVAL OF MINUTES April 9, 1980 C. Britton noted that Item 908 on the Revised Claims should read Valley Title Company instead of Western Title Insurance Company. He further noted that Item 910 should read $128,368.26 instead of $238, 000. 00, as a $98,000 dead of trust at 5% had been negotiated. I The minutes of April 9, 1980 were approved by consensus as amended. i i