HomeMy Public PortalAbout2015-08-13 minutesMINUTES
JEFFERSON CITY PLANNING AND ZONING COMMISSION
August 13, 2015
5:15 p.m.
COMMISSION MEMBERS PRESENT
Bunnie Trickey Cotten
Jack Deeken
Dean Dutoi
Bob George
Chris Jordan, Chairman
Michael Lester
David Nunn
Dale Vaughan
Chris Yarnell, Vice Chairman
Erin Wiseman, Alternate
COMMISSION MEMBERS ABSENT
Ron Fitzwater, Alternate
EX -OFFICIO MEMBERS PRESENT
Glenn Costales, Fourth Ward City Councilman
STAFF PRESENT
Eric Barron, Senior Planner
Bryan Wolford, Associate City Counselor
Shane Wade, Civil Engineer II
Anne Stratman, Administrative Assistant
ATTENDANCE RECORD
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Ms. McMillan presented a plaque to Mr. Ralph Robinett for his years of service on the Commission. Mr.
Robinett was appointed as an Alternate in 2002 and served as Chairman from 2009 to 2015.
1. Call to Order and Introduction of Members, Ex -officio Members and Staff
The Chairman, eight regular members and one alternate were present. A quorum was present.
The meeting was called to order at 5:21 p.m.
2. Procedural Matters and Procedures Explained
Mr. Barron explained the procedures for the meeting. The following documents were entered as
exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the
Department of Planning and Protective Services:
The City Code of the City of Jefferson, as amended:
Comprehensive Plan and Land Use Map
Copies of applications under consideration
A list of property owners to whom notices were sent
Affidavit of publication of the public notice in the newspaper
Rules of Procedure, Planning & Zoning Commission
Mr. Barron submitted the following items for the record:
Staff reports
Minutes of proceedings
Copies of drawings, plans, and/or renderings under consideration
Letters or memoranda from staff
Materials submitted by the public or applicants pertaining to the cases under consideration
Designation of Voting Alternates
The Chairman announced that all regular members were eligible to vote.
3. Adoption of Agenda
Ms. Cotten moved and Mr. Dutoi seconded to adopt the agenda as printed. The motion passed 8-
0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Yarnell
Minutes/Jefferson City Planning & Zoning Commission
August 13, 2015
Page 2
4. Approval of Minutes from the Regular Meeting of July 9, 2015
Mr. Dutoi moved and Mr. Lester seconded to approve the minutes of the Regular Meeting of July
9, 2015 as written. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Yarnell
5. Communications Received
No correspondence was received.
6. New Business/Public Hearings
Case No. P15009 — Zoning Code Text Amendments. (Continued from July 9, 2015) Staff
initiated proposal to amend the text of Chapter 35, Zoning, including sections 35-58 Driveway
Standards and 35-59 Fence Standards. The complete text of the amendment is available for
review at the Department of Planning and Protective Services, 320 E. McCarty Street, or may be
viewed at the Planning and Zoning Commission webpage at: www.ieffersoncitymo.gov.
Driveway Standards
Mr. Barron described the proposal and explained that staff are recommending a revision to this
amendment to permit driveways with a maximum width of 30 feet for single family and duplex uses
with three car garages facing the street. He stated that analysis of driveway width requirements for
other communities shows a wide range of maximum widths, with the general conclusion drawn by
staff that residential driveway standards are a matter of local preference. Mr. Barron explained that
many of these local preferences tie the driveway width to the width of the garage, with the
allowance of a 30 feet driveway for three car garages by the City of Columbia being the closest
example. He stated that a fairly minor increase in driveway width (6' increase) in the rare
circumstances of a three car garage would seem appropriate in order to allow for a more efficient
use of the garage. Mr. Barron explained that Planning Division and Public Works staff have
concerns that an increase in the permitted driveway width for all residential properties may have
unintended consequences, and the proposal should be scaled back to only be applicable to
properties with three car garages facing the street.
Mr. Wade gave the Engineering Division staff report.
No one spoke in opposition to this request and no correspondence was received.
Ms. Cotton moved and Mr. Vaughan seconded to recommend approval of the revised
amendment to permit driveways with a maximum width of 30 feet for single family and duplex uses
with three car garages facing the street, to the City Council. The motion passed 8-0 with the
following votes:
Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Yarnell
Mr. Lester left at 5:53 p.m. The Chairman announced that Alternate Ms. Wiseman is eligible to
vote.
Fence Standards
Mr. Barron explained that the Zoning Code currently lists prohibited fencing materials, but does
not list which materials are permitted and does not offer staff much guidance when uncommon
fencing materials are proposed by property owners. He stated that Staff recommends listing
permitted fencing materials within the Code, and adoption of language that allows for a Directors
determination when uncommon materials are proposed. Mr. Barron explained that an expansion of
the current list of prohibited materials and strengthening of code language relating to maintenance
of fences is also recommended. Mr. Barron announced that a recommended amendment to the
proposal pertaining to maintenance of fences has been developed in conjunction with the Law
Department.
No one spoke in opposition to this request and no correspondence was received.
Minutes/Jefferson City Planning & Zoning Commission
August 13, 2015
Page 3
Mr. Nunn moved and Mr. George seconded to recommend approval of the proposed text
amendment pertaining to fence standards, including amended language regarding maintenance of
fences, to the City Council. The motion passed 8-0 with the following votes:
Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Wiseman, Yarnell
Other Business
A. Scheduled Reports
--Environmental Quality Commission
No report was given as Mr. Lester was absent.
B. Public Involvement Plan for Small Area Staff Initiated Rezonings
Mr. Barron discussed the process for staff initiated small area rezonings.
Mr. George inquired of code enforcement standards for heating, air conditioning and mechanical
systems. Mr. Barron suggested that Mr. George contact Mr. Larry Burkhardt, Building Official for
the City of Jefferson.
8. Adjourn. There being no further business, the meeting adjourned at 6:23 p.m.
Respectfully Submitted,
Eric Barron, Assistant Secretary