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HomeMy Public PortalAbout2015-08-13 minutesMINUTES JEFFERSON CITY PLANNING AND ZONING COMMISSION August 13, 2015 5:15 p.m. COMMISSION MEMBERS PRESENT Bunnie Trickey Cotten Jack Deeken Dean Dutoi Bob George Chris Jordan, Chairman Michael Lester David Nunn Dale Vaughan Chris Yarnell, Vice Chairman Erin Wiseman, Alternate COMMISSION MEMBERS ABSENT Ron Fitzwater, Alternate EX -OFFICIO MEMBERS PRESENT Glenn Costales, Fourth Ward City Councilman STAFF PRESENT Eric Barron, Senior Planner Bryan Wolford, Associate City Counselor Shane Wade, Civil Engineer II Anne Stratman, Administrative Assistant ATTENDANCE RECORD 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1of1 1 of 1 1 of 1 0 of 1 Ms. McMillan presented a plaque to Mr. Ralph Robinett for his years of service on the Commission. Mr. Robinett was appointed as an Alternate in 2002 and served as Chairman from 2009 to 2015. 1. Call to Order and Introduction of Members, Ex -officio Members and Staff The Chairman, eight regular members and one alternate were present. A quorum was present. The meeting was called to order at 5:21 p.m. 2. Procedural Matters and Procedures Explained Mr. Barron explained the procedures for the meeting. The following documents were entered as exhibits. Mr. Barron advised that copies of the exhibits are available through the City Clerk or the Department of Planning and Protective Services: The City Code of the City of Jefferson, as amended: Comprehensive Plan and Land Use Map Copies of applications under consideration A list of property owners to whom notices were sent Affidavit of publication of the public notice in the newspaper Rules of Procedure, Planning & Zoning Commission Mr. Barron submitted the following items for the record: Staff reports Minutes of proceedings Copies of drawings, plans, and/or renderings under consideration Letters or memoranda from staff Materials submitted by the public or applicants pertaining to the cases under consideration Designation of Voting Alternates The Chairman announced that all regular members were eligible to vote. 3. Adoption of Agenda Ms. Cotten moved and Mr. Dutoi seconded to adopt the agenda as printed. The motion passed 8- 0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Yarnell Minutes/Jefferson City Planning & Zoning Commission August 13, 2015 Page 2 4. Approval of Minutes from the Regular Meeting of July 9, 2015 Mr. Dutoi moved and Mr. Lester seconded to approve the minutes of the Regular Meeting of July 9, 2015 as written. The motion passed 8-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Yarnell 5. Communications Received No correspondence was received. 6. New Business/Public Hearings Case No. P15009 — Zoning Code Text Amendments. (Continued from July 9, 2015) Staff initiated proposal to amend the text of Chapter 35, Zoning, including sections 35-58 Driveway Standards and 35-59 Fence Standards. The complete text of the amendment is available for review at the Department of Planning and Protective Services, 320 E. McCarty Street, or may be viewed at the Planning and Zoning Commission webpage at: www.ieffersoncitymo.gov. Driveway Standards Mr. Barron described the proposal and explained that staff are recommending a revision to this amendment to permit driveways with a maximum width of 30 feet for single family and duplex uses with three car garages facing the street. He stated that analysis of driveway width requirements for other communities shows a wide range of maximum widths, with the general conclusion drawn by staff that residential driveway standards are a matter of local preference. Mr. Barron explained that many of these local preferences tie the driveway width to the width of the garage, with the allowance of a 30 feet driveway for three car garages by the City of Columbia being the closest example. He stated that a fairly minor increase in driveway width (6' increase) in the rare circumstances of a three car garage would seem appropriate in order to allow for a more efficient use of the garage. Mr. Barron explained that Planning Division and Public Works staff have concerns that an increase in the permitted driveway width for all residential properties may have unintended consequences, and the proposal should be scaled back to only be applicable to properties with three car garages facing the street. Mr. Wade gave the Engineering Division staff report. No one spoke in opposition to this request and no correspondence was received. Ms. Cotton moved and Mr. Vaughan seconded to recommend approval of the revised amendment to permit driveways with a maximum width of 30 feet for single family and duplex uses with three car garages facing the street, to the City Council. The motion passed 8-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Lester, Nunn, Vaughan, Yarnell Mr. Lester left at 5:53 p.m. The Chairman announced that Alternate Ms. Wiseman is eligible to vote. Fence Standards Mr. Barron explained that the Zoning Code currently lists prohibited fencing materials, but does not list which materials are permitted and does not offer staff much guidance when uncommon fencing materials are proposed by property owners. He stated that Staff recommends listing permitted fencing materials within the Code, and adoption of language that allows for a Directors determination when uncommon materials are proposed. Mr. Barron explained that an expansion of the current list of prohibited materials and strengthening of code language relating to maintenance of fences is also recommended. Mr. Barron announced that a recommended amendment to the proposal pertaining to maintenance of fences has been developed in conjunction with the Law Department. No one spoke in opposition to this request and no correspondence was received. Minutes/Jefferson City Planning & Zoning Commission August 13, 2015 Page 3 Mr. Nunn moved and Mr. George seconded to recommend approval of the proposed text amendment pertaining to fence standards, including amended language regarding maintenance of fences, to the City Council. The motion passed 8-0 with the following votes: Aye: Cotten, Deeken, Dutoi, George, Nunn, Vaughan, Wiseman, Yarnell Other Business A. Scheduled Reports --Environmental Quality Commission No report was given as Mr. Lester was absent. B. Public Involvement Plan for Small Area Staff Initiated Rezonings Mr. Barron discussed the process for staff initiated small area rezonings. Mr. George inquired of code enforcement standards for heating, air conditioning and mechanical systems. Mr. Barron suggested that Mr. George contact Mr. Larry Burkhardt, Building Official for the City of Jefferson. 8. Adjourn. There being no further business, the meeting adjourned at 6:23 p.m. Respectfully Submitted, Eric Barron, Assistant Secretary