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HomeMy Public PortalAbout19800625 - Minutes - Board of Directors (BOD) ting 80-14 AA, *4k!OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S June 25, 1980 375 Distel Circle, Suite D-1 Los Altos , California I. ROLL CALL The meeting was called to order by President Barbara Green at 7: 34 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Edward Shelley, Harry Turner, and Richard Bishop. Member Absent: Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, Steven Sessions , Charlotte MacDonald, Jean Fiddes, Cynthia DiGiovanni, Pat Starrett, Susan Bayerd, Stanley Norton, and Michael Foster. II. APPROVAL OF MINUTES A. May 28, 1980 Motion: R. Bishop moved the approval of the minutes as presented. D. Wendin seconded the motion. The motion passed unanimously. B. May 31, 1980 D. Wendin requested that the minutes reflect that he arrived for the meeting at 11:15 A. M. Motion: R. Bishop moved the approval of the revised minutes. D. Wendin seconded the motion. The motion passed unanimously. C. June 3, 1980 Motion: R. Bishop moved the approval of the minutes as presented. E. Shelley seconded the motion. The motion passed unanimously. D. June 11, 1980 Motion: R. Bishop moved the approval of the minutes as presented. E. Shelley seconded the motion. The motion passed unanimously. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 80-14 Page Two III. WRITTEN COMMUNICATIONS B. Green stated she had received a letter from Russell Cahill explaining that he was leaving his post as Director of the California Department of Parks and Recreation. She stated the Board' s consensus that a letter be sent to Mr. Cahill on behalf of the Board of Directors thanking him for his excellent service. J. Fiddes indicated there were no additional written communications. IV. ADOPTION OF AGENDA H. Grench requested that an Executive Session be included on the agenda after Item One of New Business with Action Requested. The revised agenda was adopted by consensus. V. ORAL COMMUNICATIONS There were no oral communications. VI. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Fremont older Open Space Preserve (Garrod Property) C. Britton introduced report R-80-34 , dated June 12 , 1980, re- garding the opportunity to purchase approximately 118 acres of land that would become an addition to the Fremont Older Open Space Preserve. He noted that a great deal of Garrod family history was connected with the property and introduced members of the Garrod family at the meeting. He stated that the property was being offered to the District at the bargain price of $1,025,000 and noted that, in accordance with the District's gifts recognition policy, two areas, Nob Hill and Maisie Peak, would be identified and signed according to the wishes of the Garrod family. S. Sessions showed slides of the property and reviewed the use and management recommendations contained in the report. He noted that staff recommended that the site be dedicated as open space land. Motion: K. Duffy moved the adoption of Resolution 80-28, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Fremont Older Open Space Preserve - Garrod Property) . B.Green seconded the motion. The motion passed unanimously. Motion: K. Duffy moved that the Board adopt the use and management recommendations contained in the report, dedicate the property as open space, and adopt Fremont Older Open Space Preserve as the official name of the site. R. Bishop seconded the motion. The motion passed unanimously. Meeting 80-14 Page Three VII. EXECUTIVE SESSION The Board recessed to Executive Session at 7 :55 P.M. The Board reconvened for the public meeting at 9 :00 P.M. VIII. NEW BUSINESS WITH ACTION REQUESTED B. Proposed Addition to Monte Bello Open Space Preserve (Maridon Property) C. Britton introduced report R-80-33, dated June 12, 1980, regarding the opportunity to purchase approximately 169 acres of land on Monte Bello Ridge that would become an addition to the Monte Bello Open Space Preserve. He noted that the property had been in the Maridon family for over 100 years and stated that District would acquire a 15/16th in the property at the price of $267. 187.50 He said that the whereabouts of one family member, who owned a 1/16th interest in the property, was unknown. S. Sessions reviewed the use and management recommendations contained in the report, noting that the property contained two important trail links. He said that an expenditure of $2000 would be required to reopen Stevens Canyon Road to allow public access to the property and that a plaque identifying the property as the site of the Maridon Homestead of 1875 would be placed on the property. He noted that staff recommended that the property be dedicated as open space land. Motion: R. Bishop moved the adoption of Resolution 80-29 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Monte Bello open Space Preserve - Maridon Property) . B. Green seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the Board of Directors dedicate the property as open space, adopt the use and management recommendations in the staff report, and adopt Monte Bello Open Space Preserve as the official name of the site. B. Green seconded the motion. The motion passed unanimously. C. Proposed Addition to Manzanita Ridge Open Space Preserve (Mindling-Harrison Property) C. Britton introduced report R-80-35 , dated June 17, 1980 , regarding the opportunity to acquire approximately 121 acres of land in two parcels outside the Town of Los Gatos. He noted that the 41 acre parcel would be sold to the District for $120,000 and the adjacent 80 acre parcel would be a gift to the District. He stated that the 80 acre parcel contained the geologic feature known as Priest Rock. He noted that the property would be an addition to the Manzanita Ridge Open Space Preserve. Meeting 80-14 4e Four S. Sessions reviewed the use and management recommendations contained in the report, noting that the property was in- cluded in the Santa Clara County Trails Plan. He stated that staff was recommending that the property not be dedicated as open space since it was separatedfrom existing portions of the Preserve and to allow for possible trading of develop- ment rights. Motion: E. Shelley moved the adoption of Resolution 80-30, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, Authorizing officer to Execute Certificate of Acceptance of Gift Deed to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Manzanita Ridge Open Space Preserve - Mindling-Harrison Property) . D. Wendin seconded the motion. The motion passed unanimously. Motion: E. Shelley moved that the Board of Directors adopt the interim use and management recommendations, adopt Manzanita Ridge Open Space Preserve - Priest Rock Area as the unofficial name of the site, and withhold the acquisition from dedication. B. Green seconded the motion. The motion passed unanimously. D. Proposed Land and Water Fund Application H. Grench reviewed report R-80-36, dated June 18 , 1980, regarding the submission of a Land and Water Concervation Fund application for grant funds to help acquire the McNiel property as an addition to the Monte Bello Open Space Preserve. He noted that a procedure called waiver of retroactivity would allow the District to proceed with the acquisition of the property while waiting to hear about the grant. Motion: K. Duffy moved the adoption of Resolution 80-31, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Land and Water Conservation Funds —Monte Bello Open Space Preserve Addition Project. B. Green seconded the motion. The motion passed unanimously. E. Renewal of Office Space Lease H. Grench reviewed memorandum M-80-47, dated June 17, 1980, re- garding the renewal of the District's lease for its office space at 375 Distel Circle. He noted that term of the current office space lease ends on November 1, 1980 . Motion: R. Bishop moved that the Board of Directors authorize staff to negotiate an extension of the District's lease for its office space in Suite D-1, 375 Distel Circle, for five years, or a part thereof with renewal privileges, and return to the Board for possible approval. D. Wendin seconded the motion. The motion passed unanimously. Meeting 80-14 Page Five F. Consolidation of District Election J. Fiddes reviewed memorandum M-80-48 , dated June 20, 1980, re- garding the calling of an election for Wards 3, 4, and 7 and the request for consolidation services from Santa Clara and San Mateo Counties for the November 4 General Election. She noted that a change in the Election Code requires a nomination period of 113 to 88 days prior the General Election and reviewed the Board's policy, established in 1978 , on the payment of candidates ' statements. Motion: B. Green moved adoption of Resolution 80-32 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Calling Election and Requesting Consolidation (Santa Clara County) . E. Shelley seconded the motion. The motion passed unanimously. Motion: B. Green moved adoption of Resolution 80-33, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Calling Election and Requesting Consolidation (San Mateo County) . H. Turner seconded the motion. The motion passed unanimously. IX. INFORMATIONAL REPORTS S. Sessions reported that a presentation had been scheduled for Monday, June 30, 1980, to discuss the proposed controlled burn program for the Monte Bello Open Space Preserve with residents within a one-half mile radius of the proposed project area. He said the meeting would begin at 7 :30 P.M. at the Saratoga Summit CDF Station. S. Sessions stated that he had been contacted by staff of the American Youth Hostel and noted a staff member from the organization would be in attendance at the July 9, 1980 Board meeting to discuss the use of some of the Hassler Health Home buildings for a youth hostel. S. Sessions reported a case of vandalism at Rancho San Antonio Open Space Preserve involving the sawing-off of stiles on Wildcat Canyon Trail. He noted there had been horse traffic on the trail prior to the replacement of the stiles. S. Sessions noted that CALTRANS had started replacing their signs on Skyline Boulevard with smaller signs that read "No Parking - 9 P.M. to 6 A.M. " . H. Grench reported on current legislation of interest to the District including AB 3299, AB 2314 , SB 1627, SB 1584, and the new $285 million park bond measure for the November ballot. B. Green reported on the June 22, 1980 docent celebration held on the Monte Bello Open Space Preserve. Meeting 80-14 Page Six X. CLAIMS Motion: R. Bishop moved the adoption of the Revised Claims C-80-11, dated June 25, 1980 . D. Wendin seconded the motion. Discussion: K. Duffy requested that her $8. 51 private vehicle expense claim, which had been denied at a previous meeting, be added to the Revised Claims. She noted that staff had arranged a special land tour for some of the Directors,and when she arrived for the tour, she was asked by staff if her car could be used for the tour since staff did not have a car large enough to hold the group. Amended Motion: R. Bishop amended his motion to include K. Duffy's claim for $8. 51. D. Wendin concurred with the addition of the claim. Discussion: B. Green suggested that the next Budget Com- mittee investigate the private vehicle expenses that Directors incur, especially in light of rising gasoline costs. The amended motion passed on the following vote: AYES: K. Duffy, D. Wendin, B. Green, H. Turner, and R. Bishop. NOES: E. Shelley XI. EXECUTIVE SESSION The Board recessed to Executive Session at 9 :50 P.M. The Board reconvened for the public meeting at 10 :50 P.M. and announced that it would be necessary to continue their Executive Session to Wednesday, July 2, 1980, at 7 :30 P.M. at the District office. The Board convened at 7 :40 P.M. on Wednesday, July 2, 1980 at the District office for the continuance of the June 25, 1980 Executive Session. XII. ADJOURNMENT The Board reconvened to adjourn at 9 :40 P.M. on July 2, 1980. Jean H. Fiddes District Clerk CORRECTIONS TO MINUTES OFJy�C ^� II. APPROVAL OF MINUTES A. June 25. 1980 E. Shelley requested that the minutes indicate that he voted against approving the Revised Claims C-80-11 (Page Six-CLAIMS) because of claim 1179 to Katherine Duffy for $8.5l ,tor a pri- vate vehicle expense. Motion: H. Turner moved the approval of the revised minutes of June 25, 1980. B. Green seconded the motion. The motion passed unanimously. I i