HomeMy Public PortalAbout02-14-22 Agenda Regular Meeting
101 E. Orange St., PO Box 429, Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
BOARD OF COMMISSIONERS AGENDA | 1 of 2
Agenda
Board of Commissioners
Remote regular meeting
7 p.m. Feb. 14, 2022
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Due to current public health concerns, this meeting will be conducted remotely
using Zoom. Public comment instructions are available below the agenda.
Please use the bookmark feature to navigate and view the item attachments.
1. Public charge
The Hillsborough Board of Commissioners pledges to the community of Hillsborough its respect. The board
asks community members to conduct themselves in a respectful, courteous manner with the board and with
fellow community members. At any time should any member of the board or attendee fail to observe this
public charge, the mayor or the mayor’s designee will ask the offending person to leave the meeting until that
individual regains personal control. Should decorum fail to be restored, the mayor or the mayor’s designee
will recess the meeting until such time that a genuine commitment to this public charge is observed.
2. Audience comments not related to the printed agenda
3. Agenda changes and approval
4. Presentations
Proclamation in Honor of Black History Month 2022
5. Appointments
A. Tree Board — Appointment of Mixon Nelson to fill vacancy for a term expiring Feb. 28, 2025
B. Tree Board — Appointment of Bridget Booher to fill vacancy for a term expiring Feb. 28, 2025
6. Items for decision ― consent agenda
A. Minutes
1. Regular meeting Jan. 10, 2022
2. Work session Jan. 24, 2022
B. Miscellaneous budget amendments and transfers
7. Items for decision ― regular agenda
A. Cessation of town-made water and sewer service connections (taps) with town forces
B. Water and Sewer Advisory Committee (WSAC) rate structure thoughts and request to meet routinely
C. Utility pole attachments and decorative banners proposal
D. Discussion of updated information about design of future train station
E. Discussion of commissioner-requested topics
F. Hot topics for work session Feb. 28, 2022
8. Updates
BOARD OF COMMISSIONERS AGENDA | 2 of 2
A. Board members
B. Town manager
C. Staff (written reports in agenda packet)
9. Adjournment
Interpreter services or special sound equipment for compliance with the American with Disabilities Act is available
on request. If you are disabled and need assistance with reasonable accommodations, call the Town Clerk’s Office
at 919-296-9443 a minimum of one business day in advance of the meeting.
Public Comment Instructions
For public hearings, agenda items and items not on the agenda
Public Comment ― Written
Members of the public may provide written public comment by submitting it via the Board of Commissioners
contact form by noon the day of the meeting. Public hearing comments may be submitted for 24 hours
following a public hearing.
When submitting the comment, include the following:
• Date of the meeting
• Agenda item you wish to comment on (Example: 5.C)
• Your name, address, email and phone number
Public Comment ― Verbal
Members of the public can indicate they wish to speak during the meeting by contacting the town clerk using the
town clerk contact form by noon the day of the meeting.
When submitting the request to speak, include the following:
• Date of the meeting
• Agenda item you wish to speak on (Example: 5.C)
• Your name, address, email and phone number (The phone number must be the number you plan to call in
from if participating by phone.)
Prior to the meeting, speakers will be emailed a Zoom participant link to be able to make comments during the
live meeting. Speakers may use a computer (with camera and/or microphone) or phone to make comments.
Speakers using a phone for comments must use the provided PIN/password number.
The public speaker’s audio and video will be muted until the board gets to the respective agenda item. Individuals
who have pre-registered will then be brought into the public portion of the meeting one at a time.
For concerns prior to the meeting related to speaking, contact the town clerk at 919-296-9443.
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Governing Body
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Mayor Jenn Weaver
ITEM TO BE CONSIDERED
Subject: Proclamation in Honor or Black History Month 2022
Attachments:
Proclamation
Brief summary:
The Black History Month 2022 theme, “Black Health and Wellness,” explores "the legacy of not only Black scholars
and medical practitioners in Western medicine, but also other ways of knowing (e.g., birth workers, doulas,
midwives, naturopaths, herbalists, etc.) throughout the African Diaspora. The 2022 theme considers activities,
rituals and initiatives that Black communities have done to be well."
Action requested:
Adopt proclamation in honor of Black History Month 2022.
ISSUE OVERVIEW
Background information and issue summary:
Black History Month is an annual celebration of achievements by African Americans and a time for recognizing
their central role in U.S. history. Also known as African American History Month, the event grew out of “Negro
History Week,” the brainchild of noted historian Carter G. Woodson and other prominent African Americans. Since
1976, every U.S. president has officially designated the month of February as Black History Month.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
4
Consent
agenda
Regular
agenda
Closed
session
PROCLAMATION
In Honor of
Black History Month 2022
WHEREAS, the Hillsborough Board of Commissioners takes pride in recognizing February 2022 as Black
History Month, celebrating the many notable contributions that people of African descent have made to our
community, state, and country; and
WHEREAS, we recognize this year’s Black History Month theme of “Black Health and Wellness”; and
WHEREAS, we acknowledge systemic racism has led to African Americans being more likely to die at an
early age from all causes, more commonly misdiagnosed, and impacted by health inequities throughout the health
care system that have traumatized the Black community; and
WHEREAS, we now celebrate Black health and wellness, including the legacy of Black scholars, midwives,
nurses, doctors, and practitioners of not only Western medicine, but all the other indigenous ways of promoting
health and healing throughout the Black diaspora; and
WHEREAS, our community has numerous contributors to this legacy, from the midwife Peggy Long
Faribault who birthed the babies of Hillsborough for many years, to Dr. Kizzmekia Corbett, who was instrumental
in developing the Moderna mNRA vaccine for the novel coronavirus, and many others; and
WHEREAS, we uplift our community leaders, Black business owners, professionals and others who
promote wellbeing and knowledge throughout the many facets of the Black community as part of our whole
inclusive community; and
WHEREAS, each Black individual has a unique mind, body, and soul, which deserves to be healthy, well,
and treated with respect and empathy; and
WHEREAS, today, we celebrate and affirm the importance of Black Health and Wellness to our community,
throughout our state and the nation; and
WHEREAS, The Town of Hillsborough is deeply committed to diversity, equity, and inclusion. This stance
includes the cultural and racial affirmation of our community members who identify as Black or African American;
and
WHEREAS, The Town of Hillsborough strives to close the equity and outcome gaps for African Americans
through policies and practices that reflect the experiences of African Americans, ensure greater access and
opportunity and honor history, heritage, and contributions;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim February 2022
as Black History Month in the Town of Hillsborough.
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 14th day of February in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Public Space
Public hearing: No
Date of public hearing: NA
PRESENTER/INFORMATION CONTACT
Public Space Manager, Stephanie Trueblood
ITEM TO BE CONSIDERED
Subject: Tree Board — Appointment of Mixon Nelson to fill vacancy for a term expiring Feb. 28, 2025
Attachments:
Volunteer application for Mixon Nelson
Brief summary:
Mixon Nelson has volunteered to serve on the Tree Board for a three-year term.
Action requested:
Consider appointment of Mixon Nelson as a member of the Tree Board whose term will expire Feb. 28, 2025.
ISSUE OVERVIEW
Background information and issue summary:
Mixon Nelson brings a wealth of knowledge and experience to the Tree Board as a curator at the NC Botanical
Garden with a degree in landscape architecture. Mixon is an Orange County resident. Mixon has been recently
volunteering with Tree Board members to remove invasive species such as privet and stilt grass from Riverwalk.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
5.A
Consent
agenda
Regular
agenda
Closed
session
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
mixon nelson
Home address:
2200 pleasant green road durham, nc 27705
Home phone number:
919-448-4141
Email address:
mixon@transformativegardens.com
Birth date:
Dec. 2, 1975
Gender:
Female
Ethnic origin:
White
Boards you would be willing to serve on:
First choice — Tree Board
Reasons for wanting to serve:
hillsborough is doing a good job of making smart, progressive decisions. the tree board is an opportunity for service in
a realm where i feel strongly about the impact of the choices being made and also one in which i feel i might contribute
positively.
Have you served or are you currently serving on a town board? If so, which ones and when?
no
Relevant work, volunteer or educational experience:
most recently i have spent the last decade with the north carolina botanical garden as curator. i have a degree in
landscape architecture and have been building gardens, doing design+install, and perhaps most relevantly_maintaining
high end public and private garden spaces for the past thirty years. experience in problem-solving and ground truth.
How are you connected to Hillsborough (live, work, play, shop, own property)?
orange county resident_work+play, grocery, post office, bar, town center
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
im impressed by what i see as a compassionate and thoughtful forward-look_taking deliberate actions, making smart
modifications, protecting fragile resources, front-lining the need for inclusivity, attempting nuanced approaches to a
spectrum of interconnected responsibilities.
it seems that hillsborough is making an earnest attempt to evolve in an intelligent way.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
not yet
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
one challenge might be staying ahead of the curve in terms of model choices_
making plant species selections for introductions that accommodate need+function, are sustainably manageable, and
that also have the highest ecological value+benefit;
implementing (and interpreting) a wider variety of native species that are highest caliber providers of biodiversity
(host plants+specialists, keystone lepidopteran species, et.al); increasing community awareness of problematic issues
from exotic invasive species and creating more opportunities for engagement+education on invasive removal
methodologies, practices and strategies.
How you heard about this opportunity:
Current volunteer
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Public Space
Public hearing: No
Date of public hearing: NA
PRESENTER/INFORMATION CONTACT
Public Space Manager Stephanie Trueblood
ITEM TO BE CONSIDERED
Subject: Tree Board — Appointment of Bridget Booher to fill vacancy for a term expiring Feb. 28, 2025
Attachments:
Volunteer application for Bridget Booher
Brief summary:
Bridget Booher has volunteered to serve on the Tree Board for a three-year term.
Action requested:
Consider appointment of Bridget Booher as a member of the Tree Board whose term will expire Feb. 28, 2025.
ISSUE OVERVIEW
Background information and issue summary:
Bridget Booher brings a wealth of service experience and a passion for tree protection to the Tree Board.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
5.B
Consent
agenda
Regular
agenda
Closed
session
Advisory Board Application
If you are a Town of Hillsborough resident and willing to volunteer your time and expertise to your community, please
complete this form. Volunteers for the Parks and Recreation Board must be at least 13 years old, and volunteers for all
other boards must be at least 18 years old.
Name:
Bridget Booher
Home address:
104 S. Hillsborough Ave
Home phone number:
9195992567
Email address:
bridget.booher@gmail.com
Birth date:
Dec. 20, 1960
Gender:
Female
Ethnic origin:
White
Boards you would be willing to serve on:
First choice — Tree Board
Reasons for wanting to serve:
As a Hillsborough resident of 20+ years, a committed environmentalist, and a passionate dendrophile, I would be
honored to serve on the Tree Board in service to its mission and scope of work. As our town experiences continued
growth and development, the Tree Board plays an important role in ensuring that its arboreal health and vitality are
protected and celebrated.
Have you served or are you currently serving on a town board? If so, which ones and when?
No
Relevant work, volunteer or educational experience:
My volunteer service includes the Friends of Moorefields board (secretary) and the Friends of the Orange County
Library. In the latter capacity, I served as Chair of the Friends during its brick paver fundraising campaign, and the
move from the old Whitted Building space into the current library on Margaret Lane.
I have I'm a professional writer-editor who has worked at Duke for 30+ years. I currently oversee a women's
philanthropy initiative, and have expertise in fundraising, media relations, communications, volunteer management, and
community building.
How are you connected to Hillsborough (live, work, play, shop, own property)?
I moved to Hillsborough from Durham more than 20 years ago, first building a home on the Eno River and then
moving to the Historic District 5 1/2 years ago. Hillsborough is my home, and I am proud to support its local businesses
and nonprofit/community organizations, explore its many trails and relish its scenic beauty, and follow with interest the
vital work of the town's volunteer and elected boards.
Have you reviewed the Vision 2030 plan, and what are your thoughts about it?
It's clear from the Vision 2030 plan that the authors share an understanding both of the challenges we face (increased
population, traffic and development) with a strong commitment to preserving and celebrating the "unique heritage and
small-town character" that we all enjoy. Serving on the Tree Board would be a wonderful opportunity to work
alongside the many other agencies and individuals who share this vision, including the emphasis on sustainability,
community connectedness, and conservation of natural and environmental resources.
Have you reviewed other town documents (budget, strategy map, small area plans), and what are your thoughts
about them?
Yes, I subscribe to various Town email updates (meeting agenda and minutes, strategy documents, etc) and have been
impressed with the dedication and thoughtfulness that elected officials and volunteer leaders bring to their work. I have
gained a deeper understanding of our collaborations with other agencies, towns/muncipalities, national organizations
and community groups. I consider civic participation to be an honor and an imperative, and I would bring a spirit of
collegiality, willingness to learn, and commitment to the Tree Board's mission should I be selected.
What challenges do you see the town facing that could be addressed by the board or boards on which you wish
to serve?
Among the biggest challenges we face as a community are balancing growth with conservation and careful stewardship
of natural resources. The Tree Board and its collaborative work with other town, regional and national organizations is
testimony to the vital importance of trees to our quality of life and the protection of our planet. In addition to conveying
why tree preservation/protection is critical for our planet's health, I am thankful that the Tree Board helps residents see
the diversity and beauty of our region's trees with deeper appreciation.
How you heard about this opportunity:
Other
Agreement:
3 I have been advised that I am committing to attend the volunteer board's regular meetings. Attendance at the regular
meetings shall be considered a prerequisite for maintaining membership on the board. The Board of Commissioners
may declare a vacancy on the board because of non-attendance.
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Clerk Sarah Kimrey
ITEM TO BE CONSIDERED
Subject: Minutes
Attachments:
1. Regular meeting Jan. 10, 2022
2. Work Session Jan. 24, 2022
Brief summary:
None.
Action requested:
Approve minutes of the Board of Commissioners regular meeting Jan. 10, 2022 and the Board of Commissioners
work session Jan. 24, 2022.
ISSUE OVERVIEW
Background information and issue summary:
None.
Financial impacts:
None.
Staff recommendation and comments:
Approve minutes as presented.
For clerk’s use
AGENDA ITEM:
6.A
Consent
agenda
Regular
agenda
Closed
session
Minutes
Board of Commissioners
Remote regular meeting
7 p.m. Jan. 10, 2022
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Assistant Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob
Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric
Peterson and Communications Manager Catherine Wright
Opening of the meeting
Mayor Jenn Weaver called the meeting to order at 7 p.m. Town Clerk and Human Resources Technician Sarah
Kimrey called the roll and confirmed the presence of a quorum.
1. Public charge
Weaver did not read the public charge.
2. Audience comments not related to the printed agenda
None.
3. Agenda changes and approval
None.
Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner
Evelyn Lloyd seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Commissioners Mark Bell, Robb English, Ferguson and Lloyd. Nays: None. Absent:
Commissioner Matt Hughes.
Hughes joined the meeting at 7:04 p.m.
4. Presentations
A. Employee Service Milestone Awards
Town Manager Eric Peterson presented the service milestone awards. Employees are recognized for every
five years of service with a coin and $75.
• 5 years of service — Police Sgt. William Felts, Plant Maintenance Mechanic I David Labby, Police Sergeant
Nicole Senter, Utility Maintenance Technician II Zimberlist Torain and Police Cpl. Chad Wilson
• 10 years of service — Police Sgt. Scott Chestnut, Meter Services Supervisor Tyrone Hodge, Crew Leader
and Equipment Operator III Brian Tatum and Customer Service Representative Veronica Wright
• 15 years of service — Public Works Manager Dustin Hill, Town Clerk and Human Resources Technician
Sarah Kimrey, Wastewater Plant Superintendent Jeff Mahagan, Utility Mechanic III Scott Smith, Police Lt. DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 1 of 10
Davis Trimmer, Public Space and Sustainability Manager Stephanie Trueblood and Communications
Manager Catherine Wright
• 25 years of service — Utility Maintenance Technician II Bryant Bailey
• 30 years of service — Assistant Town Manager and Community Services Director Margaret Hauth and
Commissioner Evelyn Lloyd
B. Proclamation declaring January as National Mentoring Month
Mayor Jenn Weaver read a proclamation declaring January as National Mentoring Month. Attrayus Goode and
Samuel Bellamy of MENTOR North Carolina, Charlene and Jeff Campbell of Beyond Expectations, and Victor
Glover of Fathers on the Move were in attendance for the reading of the proclamation.
5. Appointments
A. Tourism Development Authority – Reappointment of Kim Tesoro for a term ending Jan. 31, 2023
Motion: Hughes moved to approve the reappointment of Tesoro to the Tourism Development Authority.
English seconded.
Discussion: Bell expressed interest in researching the board’s resolution that established the Tourism
Development Authority and other appointed boards. It was agreed that this would be further
discussed later in the agenda.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
6. Items for decision ― consent agenda
A. Minutes
1. Regular meeting Dec. 13, 2021
B. Miscellaneous budget amendments and transfers
C. Ordinance rescinding the minimum housing code
D. Resolution authorizing Orange County to enforce its minimum housing standards ordinance in
Hillsborough’s jurisdiction
E. 2022 Board of Commissioners meeting schedule – amendment
F. Community Development Block Grant-Coronavirus quarterly report for August – October 2021
Motion: Ferguson moved to approve all items on the consent agenda. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
7. Items for decision ― regular agenda
A. Budget amendment – 2022 Regional Leadership Tour registration and travel fees
Motion: Hughes moved to approve the budget amendment. Bell seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None. DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 2 of 10
B. Board discussion on returning to in person meetings – check in
The board acknowledged that the intention is to meet in person when the public health experts state that is
OK to do so.
C. Hot topics for work session Jan. 24, 2022
The board expects to receive an update on the countywide racial equity plan and the countywide COVID
recovery plan at its work session on Jan. 24. The board also plans to talk about market rate compensation
challenges for police officers and all other town employees.
8. Updates
A. Board members
Board members gave updates on the committees and boards on which they serve.
B. Town manager
None.
C. Staff (written reports in agenda packet)
None.
9. Adjournment
Motion: Ferguson moved to adjourn at 8:13 p.m. Lloyd seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 3 of 10
PROCLAMATION
National Mentoring Month
January 2022
WHEREAS, January 2022 will mark the 20th anniversary of National Mentoring Month, an annual campaign
to focus attention on the need for mentors, as well as how each of us can work together to increase the number
of mentors to help ensure positive outcomes for our young people; and
WHEREAS, The Town of Hillsborough honors volunteer mentors who support young people by showing
up for them every day and demonstrating their commitment to helping them thrive; and
WHEREAS, mentoring programs like Beyond Expectations, Fathers on the Move, and Mentor North
Carolina make our communities and our state stronger by driving impactful relationships that increase social
capital for young people and provide invaluable support networks; and
WHEREAS, during the COVID-19 pandemic, mentoring programs have stepped up to fill gaps for young
people and families, connecting them with resources and ensuring that mentoring relationships continue virtually
to ensure that physical distancing does not mean social disconnection; and
WHEREAS, mentoring plays a pivotal role in career exploration and supports workplace skills by helping
young people set career goals, equipping mentors with the skills needed to support the professional growth of
young people, and drives positive outcomes for young people and businesses; and
WHEREAS, quality mentoring promotes healthy relationships and communication, positive self-esteem,
emotional well-being, and growth of a young person and their relationships with other adults; and
WHEREAS, students who meet regularly with their mentors are more than 52 percent less likely than their
peers to skip a day of school and youth who face an opportunity gap but have a mentor are 55 percent more likely
to be enrolled in college than those who did not have a mentor; and
WHEREAS, youth who meet regularly with their mentors are 46 percent less likely than their peers to start
using drugs and 27 percent less likely to start drinking; and
WHEREAS, almost half of today’s young adults report having a mentor in their youth and those rates
appear to have been rising steadily over the past several decades; and
WHEREAS, National Mentoring Month is the time of year to celebrate, elevate, and encourage mentoring
across our state and recruit caring adult mentors in the Town of Hillsborough;
NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim January 2022
as National Mentoring Month in the Town of Hillsborough. DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 4 of 10
IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to
be affixed this 10th day of January in the year 2022.
Jenn Weaver, Mayor
Town of Hillsborough DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 5 of 10
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 01/10/2022 TO 01/10/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
01/10/2022 400,000.00 -4,256.00To cover overage 24162 204,208.00EBRADFORD
01/10/2022 400,000.00 -6,500.00To cover PD fitness equipment 24171 197,708.00EBRADFORD
10-10-4100-5300-040 AUDIT FEES
01/10/2022 85,500.00 4,256.00To cover overage 24161 89,756.00EBRADFORD
01/10/2022 85,500.00 -4,256.00To reverse amendment 24166 85,500.00EBRADFORD
10-10-4100-5300-041 ATTORNEY FEES
01/10/2022 125,000.00 4,256.00To cover overage 24165 129,646.00EBRADFORD
10-10-4100-5300-080 TRAINING/CONF./CONV.
01/10/2022 4,145.00 2,095.00To cover RTA Regional Leadership Tour 24163 6,240.00EBRADFORD
01/10/2022 4,145.00 -2,095.00Reverse budget amendment 24167 4,145.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
01/10/2022 5,000.00 -2,095.00To cover RTA Regional Leadership Tour 24164 2,515.00EBRADFORD
01/10/2022 5,000.00 2,095.00Reverse budget amendment 24168 4,610.00EBRADFORD
10-10-6300-5300-154 MAINTENANCE - GROUNDS
01/10/2022 209,184.00 1,500.00To cover grounds contract renewal 24153 210,684.00EBRADFORD
10-10-6300-5300-570 MISCELLANEOUS
01/10/2022 7,000.00 -1,500.00To cover grounds contract renewal 24152 3,535.00EBRADFORD
10-20-5100-5100-030 BONUS PAY
01/10/2022 4,000.00 2,500.00To cover FTO bonuses 24155 6,500.00EBRADFORD
10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL
01/10/2022 69,650.00 6,500.00To cover PD fitness equipment 24172 84,248.34EBRADFORD
10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS
01/10/2022 5,000.00 -2,500.00To cover FTO bonuses 24154 2,500.00EBRADFORD
10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS
01/10/2022 59,000.00 22,000.00To cover PD reno 24120 82,000.00EBRADFORD
10-20-5100-5700-740 CAPITAL - VEHICLES
01/10/2022 70,000.00 -22,000.00To cover PD reno 24121 92,000.00EBRADFORD
10-30-5550-5300-145 MAINTENANCE - BUILDINGS
01/10/2022 12,235.00 -366.00To cover alarm overage 24159 11,869.00EBRADFORD
10-30-5550-5300-490 C.S./ALARM
01/10/2022 2,500.00 366.00To cover alarm overage 24160 2,866.00EBRADFORD
0.00
EBRADFORD 11:07:26AM01/04/2022
fl142r03
Page 1 of 1
GF-
Contingency
Governing
Body
Governing
Body
Governing
Body
Governing
Body
Public
Space
Public
Space
Police
Police
Police
Police
Police
Fleet
Maintenance
Fleet
Maintenance
APPROVED: 5/0
DATE: 1/10/22
VERIFIED: ___________________________________DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 6 of 10
ORDINANCE
Rescinding the Hillsborough Minimum Housing Code
The Hillsborough Board of Commissioners ordains:
Section 1. The Hillsborough Minimum Housing Code, adopted on May 10, 1993, is hereby rescinded.
Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 3. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
10th day of January 2022.
Ayes: 5
Noes: 0
Absent or excused: 0
Sarah E. Kimrey, Town Clerk DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 7 of 10
RESOLUTION
Authorizing Orange County to Enforce Its Minimum Housing
Standards Ordinance Inside Hillsborough’s Jurisdictional Limits
WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to
request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and
WHEREAS, North Carolina General Statutes Section 160d-202(f)specifically authorizing a municipality to
request a county to exercise certain powers within the city limits and extraterritorial jurisdiction; and
WHEREAS, Orange County staff have expertise, capacity and relationships to address minimum housing
code issues identified by community residents;
NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners request and authorize Orange
County to enforce its minimum housing standards ordinance within the Hillsborough city limits and extraterritorial
jurisdiction.
Approved this 10th day of January 2022.
Jenn Weaver, Mayor
Town of Hillsborough
Attestation:
Sarah Kimrey, Town Clerk
Resolution #20220110-6.D
DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 8 of 10
Quarterly Report
Community Development Block Grant-Coronavirus
No. 20-V-3528
Emergency Housing Assistance
Quarter: 1 (Aug. 2 - Oct. 31)
Total Amount of Funds Disbursed: $61,075.52
Payments for Hillsborough Residents: $55,523.20
Administration Costs: $5,552.32
Number of Households Assisted: 22
Average Amount of Assistance Per Household: $2,523.78
DEMOGRAPHICS
Applicant Race Count % of Total Applicant Ethnicity Count % of Total
Asian 4 6.3% Hispanic and/or Latinx 6 9.4%
Black/African American 42 65.6% Not Hispanic and/or Latinx 50 78.1%
Multiracial/Other 6 9.4% Unknown 8 12.5%
White/Caucasian 8 12.5% 64 100.0%
Unknown 4 6.3%
64 100.0%
Household Income Count % of Total
30% AMI 19 86.4%
50% AMI 3 13.6%
60% AMI 0 0.0%
22 100.0%
ASSISTANCE PROVIDED
Expense Type Amount % of Total Funds Disbursed
Rent Payments (Current and/or Future) $16,262.00 29.3%
Rent Payments (Arrears) $25,712.95 46.3%
Rent Deposits/Fees/Bond $106.00 0.2%
Utility/Internet Payments $5,534.53 10.0%
Mortgage Payments (Current / Future) $4,068.00 7.3%
Mortgage Payments (Arrears) $3,839.72 6.9%
$55,523.20 100.0%
This quarterly report was received and reviewed by the Hillsborough Board of Commissioners on the 10th day of
January 2022.
Mayor DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 9 of 10
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 01/11/2022 TO 01/11/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-10-4100-5300-080 TRAINING/CONF./CONV.
01/11/2022 4,145.00 2,095.00To cover RTA Regional Leadership Tour 24169 6,240.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
01/11/2022 5,000.00 -2,095.00To cover RTA Regional Leadership Tour 24170 2,515.00EBRADFORD
0.00
EBRADFORD 6:14:40PM01/03/2022
fl142r03
Page 1 of 1
Governing
Body
Governing
Body
APPROVED: 5/0
DATE: 1/10/22
VERIFIED: ___________________________________DRAFTJan. 10, 2022
Board of Commissioners Regular Meeting
Approved: ____________________
Page 10 of 10
Minutes
BOARD OF COMMISSIONERS
Remote work session
7 p.m. Jan. 24, 2022
Virtual meeting via YouTube Live
Town of Hillsborough YouTube channel
Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb
English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd
Staff: Human Resources Director Haley Bizzell, Planning and Economic Development Manager
Shannan Campbell, Administrative Services Director Jen Della Valle, Police Chief Duane
Hampton, Assistant Town Manager and Community Services Director Margaret Hauth, Town
Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance
Director Tiffany Long, Town Manager Eric Peterson and Director Marie Strandwitz
1. Opening of the work session
Mayor Jenn Weaver called the meeting to order at 7:01 p.m. Town Clerk and Human Resources Technician
Sarah Kimrey called the roll and confirmed the presence of a quorum.
2. Agenda changes and approval
Item 4B was moved from the consent agenda for discussion.
Motion: Commissioner Kathleen Ferguson moved to approve the amended agenda. Commissioner Mark
Bell seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Commissioners Bell, Robb English, Ferguson and Evelyn Lloyd. Nays: None. Absent:
Commissioner Matt Hughes.
3. Appointments
Tourism Development Authority — Reappointment of Dani Black for a term ending Jan. 31, 2023
Motion: Bell moved to approve reappointment. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 4-0. Ayes: Bell, English, Ferguson and Lloyd. Nays: None. Absent: Hughes.
4. Items for decision ― consent agenda
A. Miscellaneous budget amendments and transfers
B. Community Development Block Grant-Coronavirus annual report 2021 and revised quarterly reports
Hughes joined the meeting as 7:04 p.m.
Motion: Ferguson moved to approve miscellaneous budget amendments. Lloyd seconded.
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 1 of 10
DRAFT
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
5. In-depth discussion and topics
A. Letter of interest for contiguous annexation — Cates Creek Parkway
Guest speakers: John Reyna and Dan Doyle of Beach Company
Planning and Economic Development Manager Shannan Campbell summarized the developer’s interest in
contiguous annexation. This is approximately 60 acres bordering Cates Creek Parkway and Old N.C. 86. The
site has water and sewer available. The site was included in the wastewater collection system hydraulic
model. It is located in an expected area of growth.
The developer proposed neighborhood retail, office or medical office and a professionally managed
community of built-to-rent, single-family homes.
The board expressed interest in receiving more information.
B. Letter of interest for satellite annexation — N.C. 86 North
Guest speaker: Patrick Cummings of Summit
Campbell summarized the developer’s interest in satellite annexation. This is approximately 78 acres
bordering N.C. 86 North. Water and sewer services are not currently located at the site.
The developer proposed 68 single-family homes and a 100,000 square for warehouse for flex space and self-
storage.
Some commissioners expressed interest in the light industrial portion of the project but not the residential
portion. Commissioners acknowledged it is difficult to provide town services — including trash removal and
police patrolling — to a residential satellite annexation.
The board did not vote but expressed that it was not interested in receiving more information about this
project at this time.
C. Letter of interest for satellite annexation – Lawrence Road
Guest speakers: Patrick Cummings of Summit and Steve Hubrich of Hubrich Contracting
Campbell summarized the developer’s interest in satellite annexation. This is approximately 85 acres
bordering Lawrence Road and N.C. 70-A. There is no water and sewer service at the site. The property is also
located in Durham’s Teer Quarry watershed protection area. Development here also would require a private
pumping station.
The developer proposed a mixed-use site that would include: a K-8 charter school, a charter high school,
community recreational soccer and baseball fields with a pedestrian trail and community park, and a tennis
facility with indoor and outdoor courts.
There was discussion that all three uses would be exempt from town property taxes.
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 2 of 10
DRAFT
Weaver summarized that three board members had expressed that they were not interested in moving
forward with annexing this property or considering extending water and sewer services to this property at this
time.
Motion: Ferguson moved not to move forward with extending water and sewer capacity. Bell seconded.
Kimrey called the roll for voting.
Vote: 3-2. Ayes: Bell, Ferguson and Lloyd. Nays: English and Hughes.
D. One Orange Countywide Racial Equity Framework
Administrative Services Director Jen Della Valle gave a brief presentation that included next steps in the
process of developing a framework. The presentation can be viewed within the Board of Commissioners Work
Session video on the town’s YouTube channel. The presentation starts at the 2:43:00 mark in the video.
Hillsborough’s next steps include obtaining racial equity training for employees, conducting a racial equity
employee survey and expanding Hillsborough’s racial equity core team.
Motion: Ferguson moved to approve framework. English seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
E. Market rate compensation challenges for police officers and all town employees
Town Manager Eric Peterson recommended the board vote to approve market-rate compensation adjustment
to help the town’s salaries be more competitive in the region. The adjustments will help close the gap
between Hillsborough’s starting salaries and those of nearby local governments, particularly for sworn police
officers.
The recommended actions included:
• Authorize the town manager to have a compensation and classification study conducted through the
Triangle J Council of Governments.
• Remove all sworn police positions from the Classification and Pay Plan and create a separate plan for
this group of employees. (This is a common practice because public safety-related salaries often
change faster and to a greater extent than other local government positions. The separation will be
reevaluated as part of the pay study.)
• Raise the starting salary grades for all sworn police positions by $4,086. This action increases starting
pay for a police officer from $43,914 to $48,000.
• Increase the annual salaries for all sworn positions by $4,000, effective Feb. 14.
• Increase the pay grade of all employees (except sworn police officers) by $2,000.
• Increase annual salaries for all employees (except sworn police officers) by $2,000 effective Feb. 14.
This prevents salary compression when new employees are hired.
Police Chief Duane Hampton said Carrboro and other jurisdictions small and large have increased pay for
police officers, so Hillsborough needs to also do so to remain competitive.
Motion: Hughes moved to approve all six of the town manager’s action requests. Ferguson seconded.
Kimrey called the roll for voting.
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 3 of 10
DRAFT
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
F. Community Development Block Grant-Coronavirus annual report 2021 and revised quarterly reports
Community Services Director Margaret Hauth said she has learned the annual report does not need to be
approved or filed yet, so she asked the board not to vote on it. Also, the quarterly reports have been revised
to align with standard quarters, so she requested a new vote on the quarterly reports.
Motion: Ferguson moved to approve third and fourth quarter reports. Lloyd seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
6. Other business
There was none.
7. Committee updates and reports
Board members gave updates on the committees and boards on which they serve.
8. Adjournment
Motion: Bell moved to adjourn at 10:37 p.m. Ferguson seconded.
Kimrey called the roll for voting.
Vote: 5-0. Ayes: Bell, English, Ferguson, Hughes and Lloyd. Nays: None.
Respectfully submitted,
Sarah Kimrey
Town Clerk
Staff support to the Board of Commissioners
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 4 of 10
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 01/24/2022 TO 01/24/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
01/24/2022 400,000.00 -2,100.00To cover FY22 vehicle allowance 24185 195,608.00EBRADFORD
01/24/2022 400,000.00 -2,500.00To cover cost of respirator masks 24186 193,108.00JDELLAVALL
01/24/2022 400,000.00 -2,331.00To cover costs of respirator masks 24190 190,777.00EBRADFORD
01/24/2022 400,000.00 -5,187.00To cover utility analysis to yr-end 24195 185,590.00EBRADFORD
01/24/2022 400,000.00 -16,000.00To cover Class & Pay Study 24224 169,590.00EBRADFORD
10-10-4100-5300-041 ATTORNEY FEES
01/24/2022 125,000.00 2.00To cover legal overage 24175 129,648.00EBRADFORD
10-10-4100-5300-570 MISCELLANEOUS
01/24/2022 5,000.00 -2.00To cover legal overage 24176 2,513.00EBRADFORD
10-10-4200-5300-454 C.S.-CATV/ASCAP-BMI/COD/TRANS/PAY S
01/24/2022 80,424.00 16,000.00To cover Class & Pay Study 24225 105,060.02EBRADFORD
10-10-5000-5100-020 SALARIES
01/24/2022 0.00 45,000.00To move from Public Space 24204 45,000.00EBRADFORD
10-10-5000-5120-050 FICA
01/24/2022 0.00 3,443.00To move from Public Space 24205 3,443.00EBRADFORD
10-10-5000-5125-060 HOSPITALIZATION
01/24/2022 0.00 11,060.00To move from Public Space 24206 11,060.00EBRADFORD
10-10-5000-5125-061 LIFE/DISABILITY/VISION
01/24/2022 0.00 300.00To move from Public Space 24207 300.00EBRADFORD
10-10-5000-5125-062 DENTAL INSURANCE
01/24/2022 0.00 393.00To move from Public Space 24208 393.00EBRADFORD
10-10-5000-5127-070 RETIREMENT
01/24/2022 0.00 5,130.00To move from Public Space 24209 5,130.00EBRADFORD
10-10-5000-5127-071 401(K) RETIREMENT SUPP.
01/24/2022 0.00 2,250.00To move from Public Space 24210 2,250.00EBRADFORD
10-10-5000-5300-080 TRAINING/CONF/CONV
01/24/2022 0.00 1,500.00To move from Public Space 24213 1,500.00EBRADFORD
10-10-5000-5300-310 GASOLINE
01/24/2022 0.00 1,500.00To move from Public Space 24216 1,500.00EBRADFORD
10-10-5000-5300-330 SUPPLIES - DEPARTMENTAL
01/24/2022 0.00 1,500.00To move from Public Space 24215 1,500.00EBRADFORD
10-10-5000-5300-530 DUES & SUBSCRIPTIONS
01/24/2022 0.00 100.00To move from Public Space 24214 100.00EBRADFORD
10-10-5000-5300-570 MISCELLANEOUS
01/24/2022 0.00 1,500.00To move from Public Space 24221 1,500.00EBRADFORD
10-10-5000-5300-583 MISC-TAX, TAGS, ETC.
01/24/2022 0.00 1,200.00To move from Public Space 24220 1,200.00EBRADFORD
10-10-5000-5700-740 CAPITAL - VEHICLES
01/24/2022 0.00 24,000.00To move from Public Space 24218 24,000.00EBRADFORD
10-10-6300-5100-021 PERSONNEL EXPANSION - SALARIES
01/24/2022 67,576.00 -67,576.00To move to Facilities budget 24196 0.00EBRADFORD
10-10-6300-5300-600 PERSONNEL EXPANSION - OP COSTS
EBRADFORD 8:42:52AM01/19/2022
fl142r03
Page 1 of 2
GF-
Contingency
Governing
Body
Governing
Body
Admin.
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Town Hall
Campus
Public
Space
Public
Space
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 5 of 10
DRAFT
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 01/24/2022 TO 01/24/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
01/24/2022 9,300.00 -9,300.00To move to Facilities budget 24211 0.00EBRADFORD
10-10-6300-5700-740 CAPITAL - VEHICLES
01/24/2022 24,000.00 -24,000.00To move to Facilities 24222 0.00EBRADFORD
10-10-6600-5300-330 SUPPLIES - DEPARTMENTAL
01/24/2022 750.00 2,500.00To cover cost of respirator masks 24187 3,250.00JDELLAVALL
01/24/2022 750.00 2,331.00To cover costs of respirator masks 24191 5,581.00EBRADFORD
10-10-6610-5300-140 TRAVEL/VEHICLE ALLOTMENT
01/24/2022 1,800.00 2,100.00To cover FY22 vehicle allowance 24184 3,900.00EBRADFORD
10-10-6610-5300-338 SUPPLIES - DATA PROCESSING
01/24/2022 112,000.00 2,000.00To move from Public Space 24223 117,279.84EBRADFORD
10-30-5550-5300-490 C.S./ALARM
01/24/2022 2,500.00 410.00To cover overage 24173 3,276.00EBRADFORD
10-30-5550-5300-570 MISCELLANEOUS
01/24/2022 1,000.00 -410.00To cover overage 24174 590.00EBRADFORD
10-60-6900-5300-475 C.S./UTILITY ANALYSIS
01/24/2022 5,000.00 5,187.00To cover utility analysis to yr-end 24194 10,187.00EBRADFORD
30-80-8220-5300-130 UTILITIES
01/24/2022 151,218.00 -3,500.00To cover fuel 24192 147,718.00EBRADFORD
30-80-8220-5300-310 GASOLINE
01/24/2022 3,992.00 3,500.00To cover fuel 24193 7,492.00EBRADFORD
0.00
EBRADFORD 8:42:52AM01/19/2022
fl142r03
Page 2 of 2
Public
Space
Safety &
Risk Mgmt
IT
IT
Fleet
Maint.
Fleet
Maint.
Special
Approp.
WWTP
WWTP
APPROVED: 5/0
DATE: 1/24/22
VERIFIED: ___________________________________
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 6 of 10
DRAFT
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
1 33,209 42,571 51,934 N 0100 CUSTOMER SERVICE REPRESENTATIVE
1 33,209 42,571 51,934 N 0101 METER SERVICES TECHNICIAN
1 33,209 42,571 51,934 N 0102 UTILITY MAINTENANCE TECHNICIAN I
2 34,769 44,600 54,431 N 0204 ACCOUNTS PAYABLE TECHNICIAN
2 34,769 44,600 54,431 N 0205 ADMINISTRATIVE SUPPORT SPECIALIST
2 34,769 44,600 54,431 N 0206 EQUIPMENT OPERATOR I
2 34,769 44,600 54,431 N 0207 UTILITY MAINTENANCE TECHNICIAN II
2 34,769 44,600 54,431 N 0208 LEAD CUSTOMER SERVICE REPRESENTATIVE
3 36,408 46,730 57,052 N 0304 EQUIPMENT OPERATOR II
3 36,408 46,730 57,052 N 0305 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST
3 36,408 46,730 57,052 N 0307 UTILITY MAINTENANCE TECHNICIAN III
3 36,408 46,730 57,052 N 0308 WASTEWATER PLANT OPERATOR I
3 36,408 46,730 57,052 N 0309 WATER PLANT OPERATOR I
4 38,128 48,967 59,805 N 0403 CREW LEADER/EQUIPMENT OPERATOR III
4 38,128 48,967 59,805 N 0405 PLANNING TECHNICIAN
4 38,128 48,967 59,805 N 0406 UTILITY SYSTEMS MECHANIC I
4 38,128 48,967 59,805 N 0407 WASTEWATER PLANT OPERATOR II
4 38,128 48,967 59,805 N 0408 WATER PLANT OPERATOR II
4 38,128 48,967 59,805 N 0409 PLANT MAINTENANCE MECHANIC I
4 38,128 48,967 59,805 N 0410 PLANT MECHANIC
5 39,934 51,315 62,695 N 0507 ACCOUNTING TECHNICIAN
5 39,934 51,315 62,695 N 0509 UTILITY SYSTEMS MECHANIC II
5 39,934 51,315 62,695 N 0510 PLANT MAINTENANCE MECHANIC II
6 41,831 53,781 65,730 N 0608 LABORATORY TECHNICIAN/WATER PLANT OPERATOR III
6 41,831 53,781 65,730 N 0609 UTILITY SYSTEMS MECHANIC III
6 41,831 53,781 65,730 N 0610 WASTEWATER LABORATORY SUPERVISOR
6 41,831 53,781 65,730 N 0611 WASTEWATER PLANT OPERATOR III
6 41,831 53,781 65,730 N 0612 WATER PLANT OPERATOR III
6 41,831 53,781 65,730 N 0613 PLANT MAINTENANCE MECHANIC III
7 43,823 56,370 68,916 N 0708 BACKFLOW/FOG SPECIALIST
7 43,823 56,370 68,916 N 0711 FLEET MECHANIC
7 43,823 56,370 68,916 N 0712 OPERATOR IN RESPONSIBLE CHARGE
8 45,914 59,088 72,262 N 0804 METER SERVICES SUPERVISOR
8 45,914 59,088 72,262 N 0806 COMMUNICATIONS SPECIALIST
8 45,914 59,088 72,262 N 0807 STORMWATER PROGRAM COORDINATOR
8 45,914 59,088 72,262 E 0808 BILLING & CUSTOMER SERVICE SUPERVISOR
9 48,110 61,942 75,775 N 0908 CHIEF WASTEWATER PLANT OPERATOR
9 48,110 61,942 75,775 E 0910 FINANCIAL ANALYST
9 48,110 61,942 75,775 E 0911 MANAGEMENT ANALYST
9 48,110 61,942 75,775 E 0912 PLANNER
9 48,110 61,942 75,775 N 0913 UTILITIES INSPECTOR
10 50,415 64,940 79,464 E 1013 HUMAN RESOURCES ANALYST
10 50,415 64,940 79,464 E 1016 WEB DEVELOPER/ASSISTANT COMMUNICATIONS MANAGER
10 50,415 64,940 79,464 N 1017 LEAD UTILITIES INSPECTOR
10 50,415 64,940 79,464 N 1020 FACILITIES COORDINATOR
Regular (Non-Law Enforcement) Positions
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 7 of 10
DRAFT
11 52,836 68,087 83,337 E 1107 UTILITY MAINTENANCE SUPERVISOR
11 52,836 68,087 83,337 E 1108 UTILITY SYSTEM SUPERVISOR
11 52,836 68,087 83,337 E 1109 BUDGET & MANAGEMENT ANALYST
12 55,378 71,391 87,404 E 1211 FLEET MAINTENANCE SUPERVISOR
12 55,378 71,391 87,404 E 1213 SENIOR PLANNER
13 58,047 74,860 91,674 E 1301 TOWN CLERK/HR TECH
14 60,849 78,504 96,158 E 1407 SAFETY & RISK MANAGER
14 60,849 78,504 96,158 E 1409 CIVIL ENGINEER
15 63,791 82,329 100,866 E 1507 UTILITY SYSTEM SUPERINTENDENT
15 63,791 82,329 100,866 E 1508 WASTEWATER PLANT SUPERINTENDENT
15 63,791 82,329 100,866 E 1509 WATER PLANT SUPERINTENDENT
16 66,881 86,345 105,809
17 70,125 90,562 111,000 E 1701 COMMUNICATIONS MANAGER
17 70,125 90,562 111,000 E 1702 PUBLIC SPACES & SUSTAINABILITY MANAGER
17 70,125 90,562 111,000 E 1703 PUBLIC WORKS MANAGER
17 70,125 90,562 111,000 E 1704 HR MANAGER
17 70,125 90,562 111,000 E 1705 STORMWATER & ENVIRONMENTAL SERVICES MANAGER
17 70,125 90,562 111,000 E 1706 IT MANAGER
18 73,531 94,990 116,450 E 1801 PLANNING & ECONOMIC DEVELOPMENT MANAGER
19 77,108 99,640 122,172
20 80,863 104,522 128,181 E 2002 BUDGET DIRECTOR
21 84,806 109,648 134,490
22 88,947 115,031 141,114 E 2201 ADMINISTRATIVE SERVICES DIRECTOR
23 93,294 120,682 148,070 E 2301 FINANCE DIRECTOR
23 93,294 120,682 148,070 E 2302 UTILITIES DIRECTOR
24 97,859 126,616 155,374 E 2400 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR
Salary
Grade Minimum Midpoint Maximum
FLSA
Status
Class
Code Classification
P1 48,000 61,174 74,348 N P101 POLICE OFFICER/POLICE OFFICER FIRST CLASS
P2 50,196 64,028 77,861 N P201 SENIOR POLICE OFFICER
P3 52,501 67,026 81,550 N P301 POLICE CORPORAL
P3 52,501 67,026 81,550 N P302 MASTER POLICE OFFICER
P4 57,464 73,477 89,490 N P401 POLICE SERGEANT
P5 62,935 80,590 98,244 E P501 POLICE LIEUTENANT
P6 95,380 122,768 150,156 E P601 CHIEF OF POLICE
Sworn Law Enforcement Officer Positions
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 8 of 10
DRAFT
Quarterly Report
Community Development Block Grant-Coronavirus
No. 20-V-3528
Emergency Housing Assistance
Quarter: 3 (July 1 - September 31, 2021)
$48,435.86
Payments for Hillsborough Residents: $44,032.60
$4,403.26
15
Average Amount of Assistance Per Household:$2,935.51
Applicant Race Count % of Total Applicant Ethnicity Count % of Total
Asian 0 0.0%Hispanic and/or Latinx 6 13.6%
Black/African American 27 61.4%Not Hispanic and/or Latinx 30 68.2%
Multiracial/Other 6 13.6%Unknown 8 18.2%
White/Caucasian 7 15.9%44 100.0%
Unknown 4 9.1%
44 100.0%
% of Total
86.7%
13.3%
0.0%
100.0%
% of Total Funds Disbursed
27.7%
Rent Payments (Arrears)50.2%
0.2%
9.7%
4.8%
7.4%
100.0%
Expense Type
Rent Payments (Current and/or Future)$12,212.00
Rent Deposits/Fees/Bond
$22,124.95
$106.00
Mortgage Payments (Arrears)$3,238.00
$44,032.60
This quarterly report was received and reviewed by the Hillsborough Board of Commissioners on the __________ day of
Mayor
Amount
15
DEMOGRAPHICS
Household Income Count
30% AMI 13
50% AMI 2
ASSISTANCE PROVIDED
Utility/Internet Payments $4,257.65
_____________________ 2022.
Mortgage Payments (Current / Future)$2,094.00
Total Amount of Funds Disbursed:
Administration Costs:
Number of Households Assisted:
60% AMI 0
24th
January
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 9 of 10
DRAFT
Quarterly Report
Community Development Block Grant-Coronavirus
No. 20-V-3528
Emergency Housing Assistance
Quarter: 4 (Oct. 1 - Dec. 31, 2021)
$31,407.81
Payments for Hillsborough Residents: $28,552.55
$2,855.26
22
Average Amount of Assistance Per Household:$1,297.84
Applicant Race Count % of Total Applicant Ethnicity Count % of Total
Asian 4 6.3%Hispanic and/or Latinx 0 0.0%
Black/African American 51 79.7%Not Hispanic and/or Latinx 64 100.0%
Multiracial/Other 4 6.3%Unknown 0 0.0%
White/Caucasian 5 7.8%64 100.0%
Unknown 0 0.0%
64 100.0%
% of Total
95.5%
4.5%
0.0%
100.0%
% of Total Funds Disbursed
29.9%
Rent Payments (Arrears)28.8%
4.5%
11.6%
13.6%
11.6%
100.0%
Expense Type
Rent Payments (Current and/or Future)$8,532.00
Rent Deposits/Fees/Bond
$8,220.00
$1,298.50
Mortgage Payments (Arrears)$3,323.26
$28,552.55
This quarterly report was received and reviewed by the Hi llsborough Board of Commissioners on the __________ day of
Mayor
Amount
22
DEMOGRAPHICS
Household Income Count
30% AMI 21
50% AMI 1
ASSISTANCE PROVIDED
Utility/Internet Payments $3,306.25
_____________________ 2022.
Mortgage Payments (Current / Future)$3,872.54
Total Amount of Funds Disbursed:
Administration Costs:
Number of Households Assisted:
60% AMI 0
24th
January
Jan. 24, 2022
Board of Commissioners Work Session
Approved: ____________________
Page 10 of 10
DRAFT
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Administration
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Emily Bradford, Budget Director
ITEM TO BE CONSIDERED
Subject: Miscellaneous budget amendments and transfers
Attachments:
Budget Changes Detail Report
Brief summary:
To adjust budgeted revenues and expenditures, where needed, due to changes that have occurred since budget
adoption.
Action requested:
Consider approving budget amendments and transfers.
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
As indicated by each budget amendment.
Staff recommendation and comments:
To approve the attached list of budget amendments.
For clerk’s use
AGENDA ITEM:
6.B
Consent
agenda
Regular
agenda
Closed
session
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 02/14/2022 TO 02/14/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
10-00-9990-5300-000 CONTINGENCY
02/14/2022 400,000.00 -4,000.00To cover legal overage 24242 165,590.00EBRADFORD
02/14/2022 400,000.00 -1,859.00To cover tire balancer wheel lift 24243 163,731.00EBRADFORD
10-10-4100-5300-041 ATTORNEY FEES
02/14/2022 125,000.00 4,000.00To cover yr-end overage 24241 133,648.00EBRADFORD
10-20-5100-5300-145 MAINTENANCE - BUILDINGS
02/14/2022 38,163.00 9,600.00To move repair from Capital-Building & I 24233 47,763.00EBRADFORD
10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS
02/14/2022 59,000.00 -9,600.00To move repair to Maint-Building acct 24232 72,400.00EBRADFORD
10-30-5550-5300-080 TRAINING/CONF./CONV.
02/14/2022 2,000.00 -2,000.00To cover yr-end overage 24239 0.00EBRADFORD
10-30-5550-5300-310 GASOLINE
02/14/2022 1,980.00 2,590.00To cover yr-end overage 24238 4,570.00EBRADFORD
10-30-5550-5300-570 MISCELLANEOUS
02/14/2022 1,000.00 -590.00To cover yr-end overage 24240 0.00EBRADFORD
10-30-5550-5700-741 CAPITAL - EQUIPMENT
02/14/2022 6,000.00 1,859.00To cover tire balancer wheel lift 24244 16,280.00EBRADFORD
30-80-8120-5300-130 UTILITIES
02/14/2022 76,397.00 -10,000.00To cover increased chemical costs 24226 66,397.00EBRADFORD
30-80-8120-5300-145 MAINTENANCE - BUILDINGS
02/14/2022 6,000.00 9,600.00To replace HVAC 24230 34,466.00EBRADFORD
30-80-8120-5300-158 MAINTENANCE - EQUIPMENT
02/14/2022 120,240.00 -40,000.00To cover increased chemical costs 24227 234,467.38EBRADFORD
02/14/2022 120,240.00 -9,600.00To replace HVAC 24229 224,867.38EBRADFORD
30-80-8120-5300-323 SUPPLIES - CHEMICALS
02/14/2022 165,170.00 50,000.00To cover increased chemical costs 24228 215,170.00EBRADFORD
30-80-8220-5300-130 UTILITIES
02/14/2022 151,218.00 -11,200.00To cover equipment repairs 24235 136,518.00EBRADFORD
02/14/2022 151,218.00 -100.00To cover yr-end overage 24245 136,418.00EBRADFORD
30-80-8220-5300-164 MAINTENANCE - INSTRUMENTATION
02/14/2022 18,350.00 11,200.00To cover equipment repairs 24234 29,550.00EBRADFORD
30-80-8220-5300-458 DATA PROCESSING SERVICES
02/14/2022 740.00 100.00To cover yr-end overage 24246 840.00EBRADFORD
35-30-5900-5300-154 MAINTENANCE - GROUNDS
02/14/2022 18,384.00 6,800.00To complete biodock proj and compost bla 24237 25,184.00JDELLAVALL
35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE
02/14/2022 165,262.00 -6,800.00To complete biodock proj and compost bla 24236 158,462.00JDELLAVALL
0.00
EBRADFORD 8:08:27AM02/08/2022
fl142r03
Page 1 of 1
GF-
Contingency
Governing
Body
Police
Police
Fleet
Maintenance
Fleet
Maintenance
Fleet
Maintenance
Fleet
Maintenance
WTP
WTP
WTP
WTP
WWTP
WWTP
WWTP
Stormwater
Stormwater
BUDGET CHANGES REPORT
TOWN OF HILLSBOROUGH
FY 2021-2022
DATES: 02/16/2022 TO 02/16/2022
REFERENCE NUMBER DATE BUDGET CHANGE BUDGET
ORIGINAL BUDGET AMENDEDCHANGE
USER
30-80-8140-5700-740 CAPITAL - VEHICLES
02/16/2022 65,000.00 7,500.00To cover Coll/Dist Trucks 24252 91,441.67EBRADFORD
30-80-8200-5700-740 CAPITAL - VEHICLES
02/16/2022 65,000.00 7,500.00To cover Coll/Dist Trucks 24253 91,441.67EBRADFORD
30-80-9990-5300-000 CONTINGENCY
02/16/2022 400,000.00 -15,000.00To cover Coll/Dist Trucks 24254 104,933.00EBRADFORD
0.00
EBRADFORD 4:50:19PM02/09/2022
fl142r03
Page 1 of 1
Water
Distribution
WW
Collection
Contingency
AGENDA ABSTRACT | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Utilities
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Utilities Director K. Marie Strandwitz, PE
ITEM TO BE CONSIDERED
Subject: Cessation of town-made water and sewer service connections (taps) with town forces
Attachments:
1. Memorandum to Eric Peterson regarding eliminating tap services
2. Proposed code changes – redline
3. Draft Ordinance containing code and fee schedule changes
Brief summary:
The town has made small diameter (3/4” and 1”) water and sewer service connections (taps) mainly for single lots
after payment of established fees of $750 for water and $1,000 for sewer. The past few years have been
challenging for our line crew of four to keep up with all the tap requests and we are several weeks behind. Making
taps for new growth (those not involving water or sewer line extensions where contractors already make them) is
not allowing staff to focus on necessary water and sewer operation and maintenance activities. Additionally, after
tracking the labor, materials and equipment costs, the town is nowhere near gaining any cost recovery for such
activities. Staff would like to eliminate making taps with its own forces and require licensed utility contractors to
make them under town observation and specification. This idea was brought about by noticing other utilities allow
outside contractors to make taps to public mains and some, like Greensboro, do not make them at all with city
forces.
Action requested:
Consider and adopt code changes to free staff time and clarify water and sewer connections
ISSUE OVERVIEW
Background information and issue summary:
In addition to the brief summary above, it was discovered that current town code already indicates that customers
will have a qualified person make sewer taps and the town will then charge for pavement restoration. At some
point in the past, it seems the town decided to make sewer taps for customers and established a nominal fee of
$1000 to do so. The town has historically performed water tapping.
The attached memorandum to the town manager explains the costs incurred for actual tapping by town forces. It
also presents that the town typically has low budget expectations for tap fee revenue and that tap fee revenues
are not a large source of revenue for the water and sewer fund. Tap fees are also unpredictable as they rely on the
financial and development climate.
For clerk’s use
AGENDA ITEM:
7.A
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT | 2 of 2
It can take 50% – 100% of the four-person maintenance technician team and sometimes up to two days to make
taps, depending on location, if special equipment is needed and site conditions. This is a stressor for a group of
currently four that have many other duties. The proposed code changes reserve the ability of the town to make
taps (at actual cost) for sanitary situations like a failed well (if public water is available) or septic (if water is also
available) where no other option exists. Meaning, we will still help out in dire situations with local Health
Department support, but we no longer want to spend time making taps for new construction when jobs could be
given to utility contractors and there is so much else to do to maintain our systems. We have also reserved
authority to make taps, if resources are available, but at full cost recovery.
The staff propose to maintain integrity of the public systems by providing observation of tapping activities, which is
already accounted for in the existing code.
Financial impacts:
The attached memorandum shows that although tap revenues are received, the actual costs to make taps with
town forces greatly exceed the revenues. Eliminating required tapping and restoration by town forces would also
have a waterfall effect on reducing equipment wear and tear, necessary spare parts inventory, project and
restoration material costs and specialty equipment rental (like rock boring machines and extra shoring devices)
costs. It would also eliminate the need for the Financial Services Department to send work orders to the crew to
make taps upon payment of the fees. These savings cannot be exactly monetized as actual impacts from ceasing
this service are currently unknown, yet surely there are additional savings.
With the advancement of other proposed development fees for the upcoming budget year and those already
established in recent Water and Sewer Extension Contracts, the perceived loss of revenue should also be offset by
fee revenue in other areas for which we do want to perform services with more cost recovery.
Staff recommendation and comments:
The Town Manager has concurred with the recommendation to stop making taps with town forces. The staff would
be grateful to eliminate making taps as a routine practice and be able to focus on other holistic system needs like
valve exercising, hydrant flushing, repair of main breaks, and several other miscellaneous tasks they want to tackle
and cannot find time to do so. Again, the “taking care of what we have” approach.
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
Memorandum
To: Town Manager Eric Peterson
From: Utilities Director K. Marie Strandwitz, PE
Date: January 13, 2022
Subject: Cessation of Town Made Water and Sewer Taps
As verbally mentioned, the Collection and Distribution Division of the Utilities Department desires to
stop making taps for water and sewer and move to only observation of such connections. Tap means to
physically excavate and connect a water service or sewer lateral to an existing public main for the
purposes of providing new utility service to a structure.
Background
For some unknown time, the town has charged fees and made physical connections of new water and
sewer services to its water and sewer mains. The current fees reflected in the town fee schedule are
$750 for a water tap and $1,000 for a sewer tap. The stated tap distance is from 0 – 50 feet for this fee.
The town typically performs tapping outside of any projects involving new infrastructure extensions
whereby the utility contractors would normally install new lines and insert taps along the way. It has also
been customary that contractors make taps for projects with meters over the typical residential meter
size of 5/8” or ¾”.
Section 14-48 of the town code regarding connections indicates that the town will make water taps, but
a customer must hire a qualified person to perform sewer taps. Water tapping includes making the
physical connection to the main, extending a service line (current standards require 1” but the ordinance
says minimum ¾”), setting a meter box and a meter yoke. It also includes any road boring and restoring
pavement or other disturbed items like sidewalk, curb and gutter and soil. Sewer tapping is supposed to
be performed by the customer’s qualified person, but for pavement cuts in town owned streets, the
town will restore the pavement and back charge the customer. The town must observe the connection
after a permit is issued. For water taps, the ordinance says the town will attempt to make the water tap
within three days.
Several utilities have moved away from making taps for customers because the cost is not recouped in
the fee and making taps takes a lot of time and resources. One example is the City of Greensboro
(announcement attached). The town has a group of four staff that perform tapping. The past several
months there has been vacancies, vacations, illness, and other reasons that this group is not fully
staffed, straining resources, and concerning customers whose homes are trying to be completed who
call multiple times to check on the schedule.
Fortunately, from a budget perspective, revenue from tap fees is projected minimally and often
exceeded. However, the costs (labor, materials, equipment, water flushing) have been tracked on some
tapping activities over the past year. The town is not recouping its costs on this effort and infill and
redevelopment is booming. Analysis follows.
Town of Hillsborough | 2 of 6
Analysis
Data was culled from SmartFusion for the water and sewer lateral fee accounts.
The following cost data was summarized from tracking spreadsheets from the Collection and
Distribution Division and compared to expected revenue for the same number of taps.
Below summarizes the summary costs of the staff effort on water and sewer taps for many of the tap
activities (not all costed out due to time and data constraints), the revenue as charged for these taps,
the average cost of the taps and the fee charged per tap. The data is for 14 water taps and 16 sewer
taps. Equipment costs were taken from the 2020 FEMA equipment rental cost guide and likely need to
$-
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
2017 2018 2019 2020 2021 2022
Revenues vs Projections
Laterals
Revenue Water Lateral Revenue Sewer Lateral
Projection Water Lateral Projection Sewer Lateral
$-
$10,000.00
$20,000.00
$30,000.00
$40,000.00
$50,000.00
$60,000.00
$70,000.00
$80,000.00
$90,000.00
Water Sewer
Cost vs Revenue -Taps
Dec 2020 -Aug 2021 Selection
COST REVENUE
Town of Hillsborough | 3 of 6
be updated. Material costs were taken from the actual supplier. Pavement restoration costs were taken
from the asphalt purchase tickets and public works reporting on their time. Water flushing is charged on
current in and out of town rates as we would charge a customer.
Water Sewer
COST $ 29,601.32 $ 79,662.82
REVENUE $ 10,500.00 $ 16,000.00
AVERAGE $ PER $ 2,378.48 $ 5,043.95
FEE PER $ 750.00 $ 1,000.00
Example Cost Tracking Spreadsheet (hourly rates redacted)
Job Name: 224 N Occoneechee St, 4" sewer tap
Date:4-1-2021
Staff Task Reg Hours Reg Rate ($)
OT
Hours OT Rate ($) Total ($)
Scott Install Crew 7 27.62 3 41.44 317.68
Zim Install Crew 7 17.76 3 26.425 203.57
Waddell Install Crew 7 22.52 3 33.79 259.02
Jacob Install Crew 15.75 23.63 0.00
Tyler Install Crew 15.48 23.23 0.00
Lacy 29.33 0 0.00
Joel 0 0.00
Marie 0 0.00
Catherine 0 0.00
Total $780.27
Equipment Quantity
Rental
Rate/Day ($) Total ($)
Dump Truck 2 275.00 550.00
Air Compressor 0.5 180.00 90.00
Mini Excavator 2 405.00 810.00
Staff Trucks 3 90.00 270.00
Traffic Control 2
(8
sign/day) 5.00
(persign
/day) 10.00
Water Tap Tools 0.00
Sewer Tap Tools 1
(4"
bit/drill) 235.00
(105/13
0) 235.00
Skid Steer 400.00 0.00
Mini Excavator
w/breaker 0.5
(1/2
week) 2716.50
(per
week) 1358.25
Back Hoe 0.00
Walk Behind Saw 1 198.00
(per
day) 198.00
Road Plates 2 60
(per
day) 120.00
Town of Hillsborough | 4 of 6
Hydraulic Punch 0.00
Boring Machine 0.00
Hand Tools Various 20 20.00
Traffic Control 340 (auto
flaggers) 0
Total $3661.25
Water Loss And
Flushing
Inside Quantity
(gal)
Inside
Rate/100
0 Gal ($)
Outside
Quantity
(gal)
Outside
Rate/10
00 Gal
($) Total ($)
18.06 0.00
Materials Quantity Cost ($) Total ($)
4" sch40 pvc pipe 40 6.97 (per foot) 278.80
4" Romac saddle 1 100 100.00
4" sch40 pvc st 45 7.96 0.00
4" sch40 pvc 45 2 4.35 8.70
4" sch40 pvc combo 1 12 12.00
4" sch40 pvc c/o 1 4 4.00
4" sch40 pvc threaded
cap 1 5.25 5.25
mini manhole 78 0.00
4" sch40 pvc glued cap 1 5.5 5.50
4" sch 40xclay
sheargaurd 36.9 0.00
8" clay x sdr35
sheergaurd 55 0.00
8" sdr35 pipe 10.16 (per foot) 0.00
green tracer wire 40 0.11 (per foot) 4.40
crush & run 8 31.25 (per ton) 250.00
cold patch 180 (per ton) 0.00
asphalt repair 1.73 (tons) 63 (per ton) 108.99
asphalt repair equip. 6 (6 equip.) 50 (per hour) 300.00
asphalt repair personel 20
(5 men/4
hr) 25 (per hour) 500.00
Total $1577.64
TOTAL $6,019.16
Findings and Discussion
1. We are not following the ordinance by having customers make sewer taps or back billing for
pavement restoration.
2. We do not issue permits for taps. However, our approval is provided through the Orange County
permit system for projects not involving main line extensions, or our utilities plan review and state
Town of Hillsborough | 5 of 6
extension permit approvals for larger projects. I consider this sufficient however it seems a more
orderly approach would be to process applications and then document where the tap is installed, its
materials, etc. Most utilities keep “tap cards” with this information but we don’t have these.
3. A “qualified” person is not defined in the code. Only licensed utility contractors should make taps.
4. Tapping can sometimes require a boring machine or other specialty equipment which staff must
rent. These costs are not recouped.
5. Tapping can sometimes encounter rock which is extra effort and time on staff.
6. Taps can sometimes take an entire day or more and include staff overtime.
7. Currently taps are about two months out if not longer due to other staff duties. Making taps within
three days is not realistic for this small crew and other duties and emergencies that arise.
8. Sometimes the taps are over 50 feet due to road width which is not accounted for in the fees.
9. For the taps evaluated, the town is only recouping 35.5% of water tap costs and 20% of its sewer tap
cost. If the model is that growth pays for growth, the town should be recouping all its cost for this
work aside from the resource strain.
10. It is obvious why the code says that the town does not perform sewer taps. They are costly as sewer
mains are much deeper than water mains. A larger trench is required along with more safety
protocols like trench boxes and confined space protocols. There is more risk to staff working on
sewer mains.
11. An average water tap cost is about half that of a sewer tap at $2,378 and $5,044, respectively, for
the taps evaluated. However, our fees are only $750 and $1,000, respectively.
What are the pros and cons of town provided taps?
Pros Cons
Provides a town service for some amount of revenue
albeit insignificant compared to overall revenue
Revenue does not cover costs
Ensures taps are made according to specifications Already ordinance that requires observation and a
qualified contractor to perform sewer taps
Staff knowledge of area and piping preserves
integrity of system – reduces risk of damage
Staff resources and other tasks are neglected due to tap
prioritization
Customer satisfaction that town staff will always be
available and make proper taps
Taps are not made in a timely manner
Service work orders for making taps are sometimes
missed or late after payment
Fees must be evaluated routinely to ensure cost
recovery
Still need to occasionally rent equipment. Equipment
gets more wear and tear.
Town is often surprised by tap requests as they are
found when someone applies for a building permit
Town of Hillsborough | 6 of 6
through the county. Customers assume water and
sewer is available and their county fees cover town fees.
Puts town behind the 8-ball to quickly invoice for fees
and increases pressure to make tap asap.
Some taps are difficult to make due to depth, rock, wide
and busy streets.
Options
1. Don’t change anything. Would not be in accordance with ordinance.
2. Keep providing water and sewer taps. Increase fees and modify ordinance to reflect current practice
and expectations.
3. Revert to existing code and only make water taps and restore pavement cuts in town roads for sewer
taps. Observe all sewer taps. Create application for connection and observation request. Bill
customer for pavement restoration. Raise fee to cover average tap costs or say all taps made at cost.
Add fee for application and observation of sewer taps. Tweak ordinance language to be clearer and
require a warranty for contractor workmanship. Alternative twist is to not perform pavement
restoration either.
4. Eliminate performing any taps and set up an application and observation fee. Ensure specifications
are clear. Revise ordinance language. Notify realtors and builders in the area.
Recommendations
The Division prefers Option 4 to free limited staff to perform continued operation and maintenance of
the system. Option 4 would allow more timeliness if licensed utility contractors would perform taps as
the town would only need process an application and observe. It would allow staff to interact with more
people in the public eye while still ensuring integrity of our system. Public works would not have to
restore the town road cuts, but they too may want to inspect the workmanship. We would not have to
deal with NCDOT road restoration. Defective work would be under warranty and up to a contractor to
correct.
If agreed, the ordinance language and request would be brought to the Board for approval with this
memo being included. Necessary mechanisms like an application and announcement would be
developed with an effective date in the future. Finance and budget would be notified. Existing taps that
have already been paid for would be completed by the town. We would evaluate the effect of the
change for several months and adjust or revert if necessary.
Cc: Utility System Superintendent Joel Lashley
Utility System Supervisor Lacy Painter
Attachments:
Greensboro Tap Announcement
Existing Ordinance Language
Water Resources
January 14, 2009
Subject: Water and Sewer Connections
Dear Sir/Madam:
To concentrate our maintenance crews’ efforts on our core functions of maintenance and repair of
Greensboro’s water and sewer systems; the Water Resources Department will no longer install new
water or sewer service connections be they residential or commercial.
Customers requiring new water or sewer service connections or requiring the modification of any
existing water or sewer service connection must contact a licensed utility contractor to have the work
done.
The Water Resources Department will continue to provide inspection permits for this type of work.
An inspection permit issued by the Water Resources Department will continue to be required for any
additions or modifications to the water and sewer systems.
This change will be effective March 1, 2009. Any permits paid for; in full, before March 1, 2009 will be
completed by the Water Resources Department.
The only exception to this change in procedure is when an emergency water or sewer connection is
required as a “public necessity” due to the failure of a well or septic tank system.
Sincerely,
The City of Greensboro Department of Water Resources
Created: 2021-08-30 15:26:46 [EST]
(Supp. No. 43)
Page 1 of 1
Sec. 14-48. Construction of connections.
(a) Water connections.
(1) Subject to section 14-50, when a permit has been issued by the town for a connection to an existing
water line, the town, either with the use of town forces or by contract, shall do the excavating, lay the
pipe, install a meter and meter box, make the connection to the main, fill the excavation and replace
the surface of the street. Every effort shall be made to make the connection within three days after a
permit to connect has been issued under section 14-46.
(2) The water meter is normally placed on the customer's property adjacent to the property line. Under
unusual circumstances, a customer may request a different location, but the final decision regarding
location lies with the town. The customer shall furnish and maintain a private cutoff valve on his side of
the meter.
(3) The customer's piping and apparatus shall be installed by a qualified plumber at the customer's
expense in accordance with all applicable building and plumbing codes and the town's regulations and
in full compliance with the sanitary regulations of the state division of health services.
(4) Piping on the customer's premises shall be so arranged that the connections are conveniently located
with respect to the town's mains.
(5) Residential customers shall have at least a three-fourths-inch water line between the meter and the
dwelling unit. Commercial and industrial line systems will vary with the type of business and meter
size.
(b) Sewer connections.
(1) Subject to section 14-50, when a permit has been issued by the town for a connection to an existing
sewer line, the customer shall arrange for a qualified person to do the excavating, lay the pipe and
make the connection to the town's sewer line, all at the customer's expense and in accordance with
applicable building and plumbing codes and in full compliance with sanitary regulations of the State of
North Carolina. A cleanout shall be installed on the customer's property at the property line. The
town's designated representative shall be present at the time the connection is being made to the
town's sewer line and shall inspect and approve the entire installation before it is buried. The person
doing the work shall then fill the excavation.
(2) Whenever it is necessary to cut a paved town street to make a connection to a sewer line, the town
will restore the pavement. The customer will be charged a fee to cover the cost of pavement
restoration.
(3) Piping on the customer's premises shall be arranged so that the connection is conveniently located
with respect to the town's mains.
(4) Residential customers shall have at least a four-inch sewer line between the town's sewer line and the
dwelling unit. Commercial and industrial line systems will vary with the type of business and water
meter size.
(Prior Code, § 14-48)
Created: 2021-08-30 15:26:47 [EST]
(Supp. No. 43)
Page 1 of 2
A-1. One-time fees and charges for making water and sewer service available.
Fee Purpose
1. Water Capital Facilities To recover a portion of the capital costs of providing water system facility
capacity. Examples: water lines larger than 8", water pumping stations,
elevated storage tanks, reservoirs, and water treatment plants.
2. Water Front Footage To recover a portion of the costs of installing water mains, hydrants,
valves and appurtenances which are necessary to provide water service
to abutting properties. (See section A-2 for limitation on applicability of
front footage fee).
3. Water Lateral Installation
Charge
To recover a portion of the town's cost of extending service from the
water main in the street to an individual property. This includes
connecting a water lateral to the water main, extending the lateral to the
property line, and placing the meter box. It also includes any necessary
boring under the street pavement or, alternatively, cutting the pavement
and restoring it afterwards.
4. Water Meter Charge To recover the town's cost of purchasing and installing the water meter
where the meter is larger than ⅝" (standard residential meter).
5. Sewer Capital Facilities To recover a portion of the capital costs of providing sewer system facility
capacity. Examples: sewer lines larger than 8", outfall and intercepter
sewers off-premises, sewage pump stations, and wastewater treatment
plants.
6. Sewer Front Footage To recover a portion of the costs of installing public sewer mains and
appurtenances which are necessary to provide sewer service to abutting
properties. (See section A-2 for limitation of applicability of front footage
fee.)
7. Sewer Lateral Pavement
Restoration
To cover the cost of pavement restoration by the town where installation
of a sewer lateral requires a pavement cut. The applicant is responsible
for installation of the sewer lateral to the sewer mains in the street under
inspection by the town. There is no town installation charge.
8. Perpetual Maintenance To cover the cost of operating, maintaining and repairing a sewage
pumping station or lift station which the town allows to be built for a new
property development. The perpetual maintenance fee shall be paid
before the construction of the extension of the town's sewer system with
which the pump station is associated.
9. Service Initiation See section 14-6(c). The service initiation fee shall be waived when the
lateral installation fee and meter charge are paid.
10. Water and/or Sewer
Availability Review
To cover the actual cost of the town's initial determination as to whether
and under what conditions water and/or sewer service can be made
available for proposed extensions to the town's system. This fee may be
waived by the town's administrator where the availability review is brief
and not costly.
11. Engineering Review To cover the cost of the town engineer's review of plans and
specifications for construction of proposed extensions to the town's
water and/or sewer system.
12. Hydrant Flow Test Fee To recover the town's cost of testing the pressure and flow in a water line
at a particular point. When a request is made for such a test by a private
party, the person requesting the test shall be obligated to pay this fee.
Created: 2021-08-30 15:26:47 [EST]
(Supp. No. 43)
Page 2 of 2
(Ord of 6-8-1992; Ord. No. 20161212-8.I, § 1, 12-12-2016)
Proposed Chapter 14 Article VI, Appendix A-1 Table and Fee Schedule Changes Regarding Taps
PART II - CODE OF ORDINANCES
Chapter 14 UTILITIES
ARTICLE VI. CONNECTION TO THE WATER AND SEWER SYSTEM WHERE SERVICE IS AVAILABLE
Sec. 14-48. Construction of connections.
(a) Water connections.
(1) Subject to section 14-50, Wwhen an permit approval has been issued by the town for a connection to
an existing water line and the fees have been paid, the customer shall hire a licensed utility contractor
will make the water connection (tap) to the public water main in accordance with all town, state and
plumbing regulation, code and standards the town, either with the use of town forces or by contract,
shall do the excavating, lay the pipe, install a meter and meter box, make the connection to the main,
fill the excavation and replace the surface of the street. Every effort shall be made to make the
connection within three days after a permit to connect has been issued under section 14-46..
(i) The water tapping shall be scheduled in advance of the work so that the town can observe the
tapping in accordance with Section 14-52. No part of the work shall be covered up until the town
or its designee approves the tap, which shall be made to current town standards and
specifications.
(ii) The town shall retain the right to require exposure of any part of the work that was covered before
observation and will become part of the town’s responsibility at no cost to the town.
(iii) Restoration of the site disturbances to make the connection shall be responsibility of the
customer, including roadways, sidewalks, curbs, and earth. Roadways, sidewalks, curbs and other
features within right of way or easement areas shall be restored in accordance with the
specifications of the owner of such features.
(iv) Under special sanitary circumstances, such as a failed potable water well, within the town’s service
area where public water is available to a parcel per Sec. 14-44 and where no repair or replacement
alternative of the existing system exists as confirmed by the local health department, the town will
assist with tapping the main and the applicant or owner will be charged for actual costs (labor,
equipment, materials) for the work.
(v) Should the town otherwise agree to make a tap, it shall be at full cost (labor, equipment and
materials).
(b) Sewer connections.
(1) Subject to section 14-50, Wwhen an approval permit has been issued by the town for a connection to
an existing sewer line, and the fees have been paid, a licensed utility contractor will make the sewer
connection (tap) to the public sewer main in accordance with applicable town, state and plumbing
regulation, code and standards. the customer shall arrange for a qualified person to do the excavating,
lay the pipe and make the connection to the town's sewer line, all at the customer's expense and in
accordance with applicable building and plumbing codes and in full compliance with sanitary
regulations of the State of North Carolin.a. A cleanout shall be installed on the customer's property at
the property line. The town's designated representative shall be present at the time the connection is
being made to the town's sewer line and shall inspect and approve the entire installation before it is
buried. The person doing the work shall then fill the excavation.
(i) The sewer tapping shall be scheduled in advance of the work so that the town can observe the
tapping pursuant to Section 14-52. No part of the work shall be covered up until the town or its
designee approves the tap, which shall be made to current town standards and specifications.
Proposed Chapter 14 Article VI, Appendix A-1 Table and Fee Schedule Changes Regarding Taps
(ii) The town shall retain the right to require exposure of any part of the work that was covered before
observation and will become part of the town’s responsibility at no cost to the town.
(iii) Restoration of the site disturbances to make the connection shall be responsibility of the
customer, including roadways, sidewalks, curbs, and earth. Roadways, sidewalks, curbs, and other
features within right of way or easement areas shall be restored in accordance with the
specifications of the owner of such features.
(iv) Under special sanitary circumstances, such as a failed onsite waste disposal system, within the
town’s service area where public sewer is available to a parcel per Sec. 14-44 and where no repair
or replacement alternative of the existing system exists as confirmed by the local health
department, the town will assist with tapping the main and the customer will be charged for actual
costs (labor, equipment, materials) for the work.
(v) Should the town otherwise agree to make a tap, it shall be at full cost (labor, equipment and
materials).
(vi) A cleanout shall be installed on the customer's property at the property line or edge of easement
boundary to delineate service responsibility. Failure to install a cleanout will result in the customer
being responsible for the sewer service all the way to the public main, including the wye or tee
fitting.
(2) Whenever it is necessary to cut a paved town street to make a connection to a sewer line, the town
will restore the pavement. The customer will be charged a fee to cover the cost of pavement
restoration.
(Prior Code, § 14-48)
Appendix A. DESCRIPTION OF WATER AND SEWER SERVICE FEES
A-1. One-time fees and charges for making water and sewer service available.
3. Water Service (Tap) Lateral
Installation Charge
To recover a portion of the town's cost of extending service from the
water main in the street to an individual property. This includes
connecting a water lateral to the water main, extending the lateral to the
property line, and placing the meter box. It also includes any necessary
boring under the street pavement or, alternatively, cutting any curbs,
sidewalks or the pavement and restoring it afterwards. The town will
make water taps only under extenuating sanitary situations or otherwise
as agreed upon as resources permit. These will be performed under full
cost recovery and the town may require a deposit before performing the
work.
7. Sewer Lateral (Tap)
Pavement Restoration
This includes connecting a sewer lateral to the sewer main, extending the
lateral to the property line, and placing a cleanout. It may include any
necessary boring under the street pavement or, alternatively, cutting any
curbs, sidewalks or pavement and restoring it afterwards. The town will
make sewer taps only under extenuating sanitary situations or otherwise
as agreed upon as resources permit. These will be performed under full
cost recovery and the town may require a deposit before performing the
work.
To cover the cost of pavement restoration by the town where installation
of a sewer lateral requires a pavement cut. The applicant is responsible
Formatted: Justified, No bullets or numbering, Tabstops: Not at 0.5"
Proposed Chapter 14 Article VI, Appendix A-1 Table and Fee Schedule Changes Regarding Taps
for installation of the sewer lateral to the sewer mains in the street under
inspection by the town. There is no town installation charge.
FY2022 Fee Schedule Edits
Water Connection Charges
Installed on a suitable stub-out for service that has been made at the expense of the applicant or previous
property owner and is available for connection, there is no charge. In any other case, the water lateral fee is
$750.00 for service to a 5/8" or 3/4" water meter and $1,250 for service to a 1" water meter. Service to a larger
meter shall be installed by a licensed utilities contractor at the owner's/applicant's expense.
Licensed utilities contractors shall make all connections to the public main under town approval,
observation and specification unless otherwise agreed upon to be made with town forces. In which
case, the fee will be the actual cost of making the physical connection and restoring disturbed area.
An approval fee of $100 will be charged which includes observation of the work. A deposit may be
required prior to performing any work.
Wastewater Collection Charges
Lateral Fee:
Installed on a suitable stub-out for service that has been made at the expense of the applicant or previous
property owner and is available for connection, there is no charge. In any other case, the sewer lateral fee is
$750.00 for a 4" service. Larger services shall be installed by a licensed utilities contractor at the
owner's/applicant's expense.
Licensed utilities contractors shall make all connections to the public main under town approval,
observation and specification unless otherwise agreed upon to be made with town forces. In which
case, the fee will be the actual cost of making the physical connection and restoring disturbed area.
An approval fee of $100 will be charged which includes observation of the work. A deposit may be
required prior to performing any work.
Formatted: Indent: First line: 0 ch
Formatted: Indent: Left: 0"
Formatted: Indent: First line: 0 ch
Formatted: Indent: Left: 0"
ORDINANCE
Amending Town Code Section 14-48, Appendix A-1, and the
adopted FY2022 Fees and Charges Schedule
The Hillsborough Board of Commissioners ordains:
Section 1. Section 14-48 (a)(1) is hereby struck in its entirety and replaced with the following:
(a) Water connections.
(1) When an approval has been issued by the town for a connection to an existing water
line and the fees have been paid, the customer shall hire a licensed utility contractor
will make the water connection (tap) to the public water main in accordance with all
town, state and plumbing regulation, code, and standards.
(i) The water tapping shall be scheduled in advance of the work so that the town can
observe the tapping in accordance with Section 14-52. No part of the work shall
be covered up until the town or its designee approves the tap, which shall be
made to current town standards and specifications.
(ii) The town shall retain the right to require exposure of any part of the work that
was covered before observation and will become part of the town’s responsibility
at no cost to the town.
(iii) Restoration of the site disturbances to make the connection shall be
responsibility of the customer, including roadways, sidewalks, curbs, and earth.
Roadways, sidewalks, curbs, and other features within right of way or easement
areas shall be restored in accordance with the specifications of the owner of such
features.
(iv) Under special sanitary circumstances, such as a failed potable water well, within
the town’s service area where public water is available to a parcel per Sec. 14-44
and where no repair or replacement alternative of the existing system exists as
confirmed by the local health department, the town will assist with tapping the
main and the applicant or owner will be charged for actual costs (labor,
equipment, materials) for the work.
(v) Should the town otherwise agree to make a water connection, it shall be at full
cost (labor, equipment, and materials) including site restoration.
Section 2. Section 14-48 (b)(1) is hereby struck in its entirety and replaced with the following:
(b) Sewer connections.
(1) When an approval has been issued by the town for a connection to an existing sewer
line, and the fees have been paid, a licensed utility contractor will make the sewer
connection (tap) to the public sewer main in accordance with applicable town, state
and plumbing regulation, code, and standards.
(i) The sewer tapping shall be scheduled in advance of the work so that the town can
observe the tapping pursuant to Section 14-52. No part of the work shall be
covered up until the town or its designee approves the tap, which shall be made
to current town standards and specifications.
(ii) The town shall retain the right to require exposure of any part of the work that
was covered before observation and will become part of the town’s responsibility
at no cost to the town.
(iii) Restoration of the site disturbances to make the connection shall be
responsibility of the customer, including roadways, sidewalks, curbs, and earth.
Roadways, sidewalks, curbs, and other features within right of way or easement
areas shall be restored in accordance with the specifications of the owner of such
features.
(iv) Under special sanitary circumstances, such as a failed onsite waste disposal
system, within the town’s service area where public sewer is available to a parcel
per Sec. 14-44 and where no repair or replacement alternative of the existing
system exists as confirmed by the local health department, the town will assist
with tapping the main and the customer will be charged for actual costs (labor,
equipment, materials) for the work.
(v) Should the town otherwise agree to make a sewer connection, it shall be at full
cost (labor, equipment, and materials) including site restoration.
(vi) A cleanout shall be installed on the customer's property at the property line or
edge of easement boundary to delineate service responsibility between the
customer and town. Failure to install a cleanout will result in the customer being
responsible for the sewer service all the way to the public main, including the wye
or tee fitting.
Section 3. Table A-1 Item 3 is hereby struck in its entirety and replaced with the following:
3. Water Service (Tap) This includes connecting a water lateral to the water main, extending the
lateral to the property line, and placing the meter box. It also includes any
necessary boring under the street pavement or, alternatively, cutting any
curbs, sidewalks or pavement and restoring it afterwards. The town will
make water taps only under extenuating sanitary situations or otherwise as
agreed upon as resources permit. These will be performed under full cost
recovery and the town may require a deposit prior to performing the work.
Section 4. Table A-1 Item 7 is hereby struck in its entirety and replaced with the following:
7. Sewer Lateral (Tap) This includes connecting a sewer lateral to the sewer main, extending the
lateral to the property line, and placing a cleanout. It may include any
necessary boring under the street pavement or, alternatively, cutting any
curbs, sidewalks or pavement and restoring it afterwards. The town will make
sewer taps only under extenuating sanitary situations or otherwise as agreed
upon as resources permit. These will be performed under full cost recovery
and the town may require a deposit prior to performing the work.
Section 5. The currently adopted Fees and Charges Schedule for FY 2022 Operating and Capital Budget
pertaining to water and sewer lateral fees is hereby amended to read as follows under both
water and sewer connection charge sections:
Lateral Fee:
Licensed utilities contractors shall make all connections to the public main under town approval,
observation and specification unless otherwise agreed upon to be made with town forces. In
which case, the fee will be the actual cost of making the physical connection and restoring
disturbed area. An approval fee of $100 will be charged which includes observation of the work. A
deposit may be required prior to performing any work.
Section 6. All provisions of any town ordinance in conflict with this ordinance are repealed.
Section 7. This ordinance shall become effective upon adoption.
The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this
14th day of February in 2022.
Ayes:
Noes:
Absent or excused:
Sarah E. Kimrey, Town Clerk
AGENDA ABSTRACT | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Utilities
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Utilities Director K. Marie Strandwitz, PE
Water and Sewer Advisory Committee Chair Arthur Sprinczeles (on standby)
Water and Sewer Advisory Committee Vice Chair Jenn Sykes (on standby)
ITEM TO BE CONSIDERED
Subject: Water and Sewer Advisory Committee (WSAC) rate structure thoughts and request to meet routinely
Attachments:
WSAC memorandum to mayor and board
Brief summary:
For several months the WSAC has been discussing the billing rate structure and has narrowed down some ideas.
They are requesting more interaction with the mayor and board to advance the discussion and next steps.
Action requested:
Discuss desire, frequency, and mechanism to have joint meetings with WSAC.
ISSUE OVERVIEW
Background information and issue summary:
As above. The two key areas the WSAC believes should be of focus for any future analysis is the rate differential
and small business relief. Before next steps can be determined, if any, it will be beneficial for WSAC and the elected
body to align vision and direction through discussion and routine communication.
Financial impacts:
None.
Staff recommendation and comments:
None.
For clerk’s use
AGENDA ITEM:
7.B
Consent
agenda
Regular
agenda
Closed
session
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
Memorandum
To: The Honorable Mayor Jenn Weaver and Board of
Commissioners
From: Arthur Sprinczeles, Chair, Water and Sewer Advisory
Committee and All Members
Date: February 3, 2022
Subject: Rate Structure Prioritization and Meeting Request
The Water and Sewer Advisory Committee (WSAC) has been discussing how to change the current
water and sewer rate structure to address concerns expressed by utilities customers. We have
heard from staff at the UNC School of Government, reviewed several items such as customer class,
estimated consumption, delinquencies, and edited a general rate model using approximate budget
numbers from the Town’s FY20 budget. The WSAC is at a point where the next steps are working
with the Town Board to gain feedback and act on the recommendations.
The WSAC has identified two main rate areas for prioritization:
1. decreasing the in and out of town differential, and
2. providing relief to small businesses in town
To move forward with this and due to the importance of the water and sewer fund and impacts to
all rate payers, the WSAC suggests meeting with the Town of Hillsborough Board of Commissioners
(Town Board) on a regular basis. The main reasons for this are to gain further public insight into
what the WSAC has identified and to promote moving forward with the Town Board to assess the
priorities.
The WSAC would suggest scheduling joint meetings, like what is done with the Planning Board, by
either having the Town Board attend a WSAC meeting or having the WSAC attend a Town Board
workshop that is already scheduled.
We appreciate having the ability to advise on matters related to the water and sewer fund and look
forward to discussing the rate structure prioritization recommendations with the Board.
Cc: Town Manager Eric Peterson
Assistant Town Manager Margaret Hauth
Utilities Director Marie Strandwitz
Budget Director Emily Bradford
Finance Director Tiffany Long
AGENDA ABSTRACT | 1 of 2
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Public Space
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Public Space and Sustainability Manager Stephanie Trueblood
ITEM TO BE CONSIDERED
Subject: Utility pole attachments and decorative banners proposal
Attachments:
1. Proposed banner calendar
2. Examples of themed banners
Brief summary:
Single-pole flags are no longer permitted as attachments to power poles owned by Duke Energy. Staff
recommends utilizing two-arm banners rather than single-pole flags to decorate for holidays in the downtown and
other commercial areas. To be ready for observances in June discussion and direction by the town board is needed
now.
Action requested:
No specific action is needed, but consensus or majority decision to move in the proposed direction (or an alternate
direction) is necessary if we hope to have a plan in place for June holidays.
ISSUE OVERVIEW
Background information and issue summary:
In the past, the town has flown U.S. and Pride Flags from power poles in the downtown area. Last summer the
town learned that single-pole flags were no longer permitted on Duke Energy power poles. The Board of
Commissioners expressed interest in continuing to celebrate holidays with downtown decorations and asked staff
to explore options.
Duke Energy permits decorative banners to be attached to power poles with two-pole banner arms. The town has
used two-arm banners with a “Welcome to Hillsborough” message for years. New banner permits may take several
months to issue, according to Duke Energy representatives. The current “Welcome to Hillsborough” banners are
displayed throughout the year and were last replaced in 2016. It is near time to replace them, especially since the
town has adopted a new logo.
Staff recommends permitting and purchasing banners in three themes to be displayed during the times noted on
the attached banner calendar. Staff recommends using the new Town logo and “Welcome to Hillsborough”
message with the following themes: Town logo colors, U.S. Flag, and Pride themes. Examples of the town’s existing
“Welcome to Hillsborough” banner and U.S. Flag and Pride-themed banners from other jurisdictions are included.
For clerk’s use
AGENDA ITEM:
7.C
Consent
agenda
Regular
agenda
Closed
session
Banner/WreathsCalendar January February March April 1 2 3 4 5 6 7 12 34 5 6 7 1 2 3 4 5 6 7 1 2 3 45678 9 10 11 12 13 14 89 1011 12 13 14 8 9 10 11 12 13 14 8 9 10 1112131415 16 17 18 19 20 21 1516 1718 19 20 21 15 16 17 18 19 20 21 15 16 17 1819202122 23 24 25 26 27 28 2223 2425 26 27 28 22 23 24 25 26 27 28 22 23 24 2526272829 30 31 MLK day 29 29 30 31 29 30 May June July August1 2 3 4 5 6 7 12 34 5 6 7 1 2 3 4 5 6 7 1 2 3 45678 9 10 11 12 13 14 89 1011 12 13 14 8 9 10 11 12 13 14 8 9 10 1112131415 16 17 18 19 20 21 1516 1718 19 20 21 15 16 17 18 19 20 21 15 16 17 1819202122 23 24 25 26 27 28 2223 2425 26 27 28 22 23 24 25 26 27 28 22 23 24 25262728293031Memorial Day2930Pride and Flag Day293031July 4th293031SeptemberOctoberNovemberDecember123456712345671234567123456789101112131489101112131489101112131489101112131415161718192021151617181920211516171819202115161718192021222324252627282223242526272822232425262728222324252627282930Labor Day2930312930Veteran’s Day/Thanksgiving293031Xmas/Holiday Decorations Blue: Town Logo Theme Red: US Flag Theme Orange: Pride Theme Green: Holiday Decorations (Wreaths)
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Community Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Stephanie Trueblood, Public Space and Sustainability Manager, Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Discussion of updated information about design of future train station
Attachments:
Memo
Brief summary:
In December the board authorized staff to negotiate a design contract not to exceed $800,000. The attached
memo details a request to either adjust the project scope to maintain that budget OR authorize additional design
funds to meet changing conditions and the net-zero design preference.
Action requested:
Discuss and authorize $80,000 of additional design funds or reduce the project scope
ISSUE OVERVIEW
Background information and issue summary:
Financial impacts:
Funds are not needed in FY22, but the commitment needs to be in place for NCDOT to concur with design costs (as
required by the funding agreement).
Staff recommendation and comments:
For clerk’s use
AGENDA ITEM:
7.D
Consent
agenda
Regular
agenda
Closed
session
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
Memorandum
To: Mayor Weaver
Town Board members
From: Public Space & Sustainability Manager Stephanie Trueblood
Assistant Town Manager Margaret Hauth
Date: February 9, 2022
Subject: Updated information on design of future train station
Over the past two months Clearscapes, our preferred consultant for design of the train station, has been
taking a deep dive into the project to give us an accurate fee proposal for their design services. They
determined that the scope of work as laid out in the RFQ would likely net a project with construction
costs between $7.5 million and $9 million. Adding the design costs (roughly 10%) and construction
administration costs (another 10%) and other expenses like finishes and furniture, security, and IT the
overall budget grows to $9.5 million to $11 million (a rough estimate-not including contingency). This
estimate is for a net zero-ready building, which is not the same as net zero. Bringing it to net zero would
have additional costs (solar panels, battery backup, EV chargers, etc.).
Our dedicated budget is $7 million, all inclusive. The funding agreement specifically requires the town to
absorb any costs above the allocated funding. Our cost share of the base project is $34,000. This leaves
an estimated shortfall of $2.5 million to $4 million. Adding net zero equipment, sprinkler system,
generator etc. increases the expected shortfall. A commitment to the original scope requires the town to
commit about $80,000 to the project now. A motion by the board to authorize staff to sign a contract
not to exceed $880,000 (up from $800,00 approved in December) is needed.
Also, the conceptual design of the pedestrian connection to downtown is funded in this project but we
have not secured any funding for construction of that critical component. In our opinion, the greenway
connection between the train station and downtown as well as further south to Collins Ridge and
Waterstone are essential to the success of the project and our connectivity goals. Greenway
construction, which will include several pedestrian bridges could easily be $4-6 million, if not more.
There are several reasons that the train station project is more expensive than anticipated. First and
foremost, the original estimate was developed many years ago and was based on a project that was
completed in 2002 (Kannapolis). Construction is simply more expensive now due to inflation, and
material and labor increases. Second, the pandemic has caused shortages which in turn increase the
overall costs. Both materials and labor are in high demand right now. Building in Orange County is
always expensive, but it is very inflated right now. We do not know if costs will level off, return to
something more “normal”, or continue to rise by the time we are ready for construction in at least two
years. Third, designing and building to net zero standards can double to price of a project. In order to
Town of Hillsborough | 2 of 2
keep costs down, we evaluated designing for net zero readiness but that still adds significant costs to the
overall project. Some of those costs are reduced over the life of the building through energy savings.
If the town wants to continue to pursue the scope laid out last year by the board, we will need to be
ready to identify additional funding prior to advertising for construction.
If the town wants to keep to the original budget, we will need to adjust the scope of work. A $7 million
project would mean a much smaller building and relinquishing the net zero-ready goal.
The minimum size the building can be to meet NCDOT needs is around 3500 SF. Kannapolis station is
about 5000 SF for reference. Also, if the town decides to forgo net zero-readiness there are still
numerous ways to increase energy efficiency of the building. There is a chance that we still may exceed
the $7 million budget even if the building size is reduced and energy standards changed because the
costs of the site work are not able to be reduced. Permitting and ordinance requirements govern the
development of the site.
A reduced building size limits the value of the building to the larger community, especially in the time
prior to train service being established. The building was planned to have a public meeting room in
addition to some limited town offices. Both of these resources are lost if the footprint is reduced.
Additionally, the building would essentially stand unused and unoccupied in the period between
construction and train service.
The draft design contract is based on the scope as we laid out in the RFQ. Before moving forwarding
with the design contract, we need to determine if the scope remains the same or needs to be altered.
Clear and specific direction are needed from the town board as soon as possible to keep this project on
schedule. The funding agreement requires the building to be completed and ready to use by early 2027.
Staff is identifying this issue now to allow the board to determine a path forward and manage
expectations. Construction is at least 2 years away. Staff has identified the following options:
1. adjust the scope to meet the available funds
a. building size
b. net zero
c. design of greenway component (other funding sources possible)
2. plan for debt financing
3. set aside funds in upcoming budgets
4. seek additional partners
5. consider selling a portion of the remaining land to fund the shortfall or
6. a combination of these.
AGENDA ABSTRACT | 2 of 2
Staff will work with graphic designers to develop three cohesive designs for the banners using new town logo.
Designs will incorporate town branding.
The recommended schedule for the banner calendar is a reasonable level of effort for Public Works in terms of the
number of banner changeouts throughout the year.
The exact number and locations of banners has not yet been determined. There are spacing requirements from
Duke Energy and NCDOT that must be met for safety reasons. If the project moves forward, staff will develop a
plan for banner locations that meets all safety standards and provides a balanced distribution of banners
throughout downtown and other commercial areas. The distribution plan will be submitted and approved by Duke
Energy before banners are purchased.
Costs are based on the overall number of banners and any hardware ordered. A budget amendment may be
necessary once costs are known.
Financial impacts:
TBD
Staff recommendation and comments:
N/A
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Governing Board
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Margaret A. Hauth, Assistant Town Manager
ITEM TO BE CONSIDERED
Subject: Discussion of commissioner-requested topics
Attachments:
List of submitted topics
Brief summary:
The agenda for this meeting seemed to have room for additional discussion. Board members were asked to
provide topics that they want the group to discuss in the future. The hope for tonight is to generate a list of topics
and potentially garner consensus on both willingness to discuss and relative priority. Some items may be “in
process.” Some may be appropriate for future work sessions or better suited to the budget retreat.
Action requested:
Discussion
ISSUE OVERVIEW
Background information and issue summary:
Financial impacts:
Staff recommendation and comments:
In scheduling this discussion, staff is not indicating significant capacity to focus on these items. Instead, we are
acknowledging that the board directs staff work priorities and providing the space to discuss those priorities and
garner consensus.
For clerk’s use
AGENDA ITEM:
7.E
Consent
agenda
Regular
agenda
Closed
session
Commissioner requested topics for future agendas
Feb. 8, 2022
Commissioner Bell
• Review of advisory board composition, appointment processes, training, etc. to help build
competency and alignment with Board priorities (in process)
• Noise ordinance as it pertains to lawn equipment
• Town-funded solutions to promote affordable housing in Hillsborough. About three months ago,
Kathleen and I identified the idea of engaging the Board and staff to discuss a substantial, long-
term commitment along the same lines the OC Affordable Housing Coalition communicated to
recently. My idea is to focus on the train station property owned by the town and a partnership
with CHT, CASA, Habitat, or Empowerment and supported by a dedicated funding stream in the
town budget.
Commissioner English
Commissioner Ferguson
Commissioner Hughes
• De-criminalizing of penalties currently listed as criminal per the list we sent to the NCGA and
determining which to move to civil penalty. I always forget something when I start listing things.
• Revisiting Code of Ethics ordinance from earlier in the year
• Determining ways we can continue to broadcast our meetings after we resume in-person
meetings (at least for Town Commissioner meetings)
• Revising our fire arm regulation with something similar to what Apex has in their Code
(https://library.municode.com/nc/apex/codes/code_of_ordinances?nodeId=COOR_CH14OFMIP
R_S14-17.1FIDIPUPRWHUNINIMSU)
• Posting bios of Mayor and Commissioners on the web
• Creating a searchable online depository of town contracts (threshold TBD; either those required
to be bid out or receive Town Board approval, whichever is higher)
• Creating a searchable database of emails that are sent inbound to all Commissioners via our
website (I believe Chapel Hill and Orange County have this for their governing bodies)
Commissioner Lloyd
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: Administrative
Services
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Town Manager Eric Peterson
ITEM TO BE CONSIDERED
Subject: Hot topics for work session Feb. 28, 2022
Attachments:
None.
Brief summary:
Possible topics include:
•Report – Mayor’s Task Force on Re-imagining Public Safety
•Options for mayor and board email signatures and individual pages on the town website
•Budget Retreat Agenda
Action requested:
Discuss and provide direction.
ISSUE OVERVIEW
Background information and issue summary:
None.
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
7.F
Consent
agenda
Regular
agenda
Closed
session
AGENDA ABSTRACT: Item to be considered | 1 of 1
Agenda Abstract
BOARD OF COMMISSIONERS
Meeting date: Feb. 14, 2022
Department: All
Public hearing: No
Date of public hearing: N/A
PRESENTER/INFORMATION CONTACT
Department Heads
ITEM TO BE CONSIDERED
Subject: Departmental Reports
Attachments:
Monthly departmental reports
Brief summary:
N/A
Action requested:
Accept reports
ISSUE OVERVIEW
Background information and issue summary:
N/A
Financial impacts:
N/A
Staff recommendation and comments:
N/A
For clerk’s use
AGENDA ITEM:
8.C
Consent
agenda
Regular
agenda
Closed
session
ADMINISTRATIVE SERVICES DEPARTMENTAL REPORT
Human Resources/Town Clerk Report: January 2022
Meetings and events
• Bi-weekly human resources team meeting
• Weekly GARE Countywide Racial Equity Plan Co-Leads meeting
• Monthly NCHIP board meeting
• Monthly Triangle J Council of Government HR Roundtable conference calls
• Monthly Diversity Equity & Inclusion Core Team Meeting
• Board of Commissioners regular meeting (1/10/22)
• Board of Commissioners work session (1/24/22)
Employee Events and Training
• None
Recruitment and Selection (* = filled)
o
RECRUITMENT AND SELECTION
Position Status
Police Officer Continuous recruitment
Accounting Payroll Technician Recruitment closed: 7/5/2021
Lead Utilities Inspector Recruitment open until filled
Civil Engineer Recruitment open until filled
Utilities Maintenance Technician I, II, III Recruitment open until filled
Utilities Inspector Recruitment open until filled
Facilities Coordinator* Started 1/17/2022
Equipment Operator* Starts 2/14/2022
Budget and Management Analyst* Starts 2/21/2022
Human Resources Analyst* Started 2/7/2022
Pay and Benefits
• Biweekly payroll (2)
• Merit increases
• FMLA – 3 Notice of Eligibility and Rights & Responsibilities sent (2022)
Wellness
• Weekly onsite nutrition counseling (offered remotely)
• Wellness mini-grant program
Performance Evaluation
• Maintained NEOGOV PE system
Professional Development
•
Miscellaneous
•
Safety and Risk Manager Report: January 2022
Meetings Attended/Conducted
• Departmental meeting X 2
• HR Team meetings X 2
• NCDOL-OSHA (Stargazers) Meeting
• HR Analyst Interviews
Site Inspections
• Water Plant
• Gold Park
• Turnip Patch Park
• Murray Street Park
• Hillsborough Heights Park
• Cates Creek Park
Miscellaneous
• On target for 1st quarter random FMCA drug screens
• Pre-hire drug screens
• Worked on employee training schedule
• Working on workers comp. claims
• Working on completion of incident reviews (Safety Committee)
• Stocked/distributed/ordered safety gear
• Working on inspection requirements with Safety Committee members
• Distributed updated safety wear
• General duties concerning new facility at Hwy 86 North
• Forwarded safety inspection results to departments
• Collecting fire extinguisher monthly check sheets
• Forwarded recommendations (work orders) generated from park and facility inspections
Communications Division Report: January 2022
Subscriptions
EMAIL (as of Jan. 31)
List Subscribers Change
Total 1,408 ↓ 7
News 1,293 ↓ 16
Meeting notices 715 ↓ 2
Bid postings 600 ↑ 3
SOCIAL MEDIA (as of Jan. 31)
List Subscribers Change
Facebook 5,019 ↑ 67
Twitter 2,745 ↑ 35
Nextdoor 6,706 members ↑ 68
4,194 households ↑ 38
YouTube 3,036 ↑ 53
Work
• Branding rollout ― Worked on swag project and with graphic designer on additional
needs, checked proofs, created or assisted with new templates, updated documents.
• Town materials ― Worked on February print newsletter, community survey, milestone
award slides, information regarding masks, update of winter weather documents and
slides, update of severe storm documents, translation of billing and collections
documents, information on rollout carts and town collection for Elfin’s Pond.
• Website ― Updated pages, including COVID-19 (Coronavirus), Ready Hillsborough,
Comprehensive Sustainability Plan, Garbage Collection. Created prototypes of pages for
individual commissioners. Updated all third-party software used by the town website for
security and stability.
• Within Administrative Services ― Conducted follow-up assessments for budget and
management analyst position, attended departmental budget retreat.
• Other ― Worked on base utilities communications plan and on setting outreach
priorities with Water and Sewer Advisory Committee. Worked four weather events,
including over MLK Jr. Day holiday and weekends.
Planning and Economic Development Division Report
January 2022
FY 22 Revenues Collected
Planning & Review Fees $36,515.74 (73% of budget)
Data is through January 31, 2022 for both permits and Certificates of Occupancy. Data for completed
developments has been removed but totals still reflect all previous activity.
Hillsborough Police Department Monthly Report January 2022
REPORTED OFFENSES - UCR
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2022 2021 2020
Part I Offenses
Homicide 0 0 1 0
Rape 1 1 0 2
Robbery 0 0 5 6
Aggravated Assault 1 1 19 17
Burglary 2 2 31 20
Larceny/Theft 34 34 288 326
Motor Vehicle Theft 2 2 8 18
Total Part I 40 0 0 0 0 0 0 0 0 0 0 0 40 352 389
Other Offenses 2021 2021 2020
Simple Assault 7 7 108 109
Fraud/Forgery 4 4 29 24
Stolen Property 1 1 10 19
Damage to Property 7 7 144 97
Weapons Violations 2 2 18 26
Sex Offences 1 1 4 2
Drug Violations 9 9 88 125
Driving While Impaired 2 2 45 40
Liquor Law Violations 0 0 9 11
Trespassing 0 0 30 31
Domestic Related 9 9 134 133
Missing Persons 0 0 0 7 6
Summary of Select Offenses:
On 01/07/2022, a Sexual Battery was reported at 501 Hampton Pointe Blvd., Walmart. The juvenile victim and
friends were skipping school and went to Walmart. While there, a male subject approached the victim and put
his hand between the victim’s legs. Officers charged Eric Anthony Bobbit, (b/m, 20, of Buttonwood Dr.) with
Sexual Battery and he was given a $2,500.00 secured bond.
On 01/08/2022, a Larceny of a Motor Vehicle was reported at 300 Meadowlands Dr., Brookshire Nursing Home.
The victim advised that a relative of another employee took the victim’s vehicle and attempted to use the
victim’s credit card multiple times. The vehicle, valued at $3,000.00, was recovered later by OCSO and returned
to the owner. Officers took out a Criminal Summons on Latoya Tershee Barnett, (b/f, 30, of Prospect Hill) with
Felony Larceny of a Motor Vehicle, Felony Financial Card Theft and Use Without Consent, and Misdemean Resist
Delay Obstruct.
On 01/12/2022, a Breaking and Entering and Larceny to a shed were reported at 120 Old Dogwood St., Microtel
Inn & Suites. The reporting party advised that someone destroyed two locks valued at $7.50 each and made
entry to the storage building. They took a leaf blower and hedge trimmer valued at $230.00.
On 01/12/2022, an Aggravated Assault was reported at 909 W. King St., Country Markets Tobacco. The victim
advised that a verbal exchanged occurred between the victim and the suspect while both were playing slot
machines in the business. The victim advised that the suspect punched them in the head and proceeded to
Hillsborough Police Department Monthly Report January 2022
choke them until they lost consciousness. Officers took out warrants on Alvorn Leon Turner, (b/m, 47, of
Mebane) for Felony Assault by Strangulation and Felony Assault Inflicting Serious Injury.
On 01/20/2022, a Breaking and Entering, Larceny, and Injury to Property were reported at a job site in the 300-
block of College Park Rd. The reporting party advised that $5,970.00 in construction equipment and tools were
taken.
On 01/28/2022, a Larceny of a Motor Vehicle was reported at 233 S. Churton St., CBS Quality Cars. The person
that attempted to purchase a loan had been denied after leaving the facility with the vehicle and had refused to
return it. After multiple calls with the person and a family member, it was determined that the party needed
some medical assistance, and no charges will be filed. The vehicle was returned to the business with the
assistance of Durham Police Department.
On 01/31/2022, a Rape was reported on Waterstone Park Cir. This incident is under investigation.
35 Larcenies were reported at various locations including:
• 20 larcenies were shoplifting related incidents at Hampton Pointe- Walmart.
• 8 larcenies from business were reported– 4 at 1990 NC 86S., Sheetz. 1 where 6 cases of beer valued at
$130.74 were taken. 1 where a pack of beer valued at $15.97 was taken. 1 where $7.16 in beer was
taken and recovered. 1 where $85.48 in beer was taken. 1 - 200 US 70E, Walgreens where $116.95 in
HBA products were taken. 1- 625 Hampton Pointe Blvd, Home Depot, where $777.00 in power tools
were taken. 1 at 601 Hampton Pointe Blvd., Hwy 55, where $36.20 in food was taken. 1 at 110 Rebecca
Dr., Dollar General, where $270.00 in cash was taken.
• 1 Larceny from a Locked Vehicle was reported– 1 at 600 S. Churton St. where a rock appeared to be
thrown at a vehicle, several windows were broken, and a barbie doll taken.
• 1 Larceny from an Unlocked Vehicle were reported– 1 in the 500-block of Riddle Ave. where a male was
caught rifling through a vehicle and left when confronted, nothing was taken.
• 3 Catalytic Converters were taken– 1 in the 200-block of Patriots Pointe Dr. valued at $1,000.00. 1 in the
900-block of Corporate Dr. valued at $2,000.00. 1 in the 500-block of Millstone Dr. valued at $300.00.
Narcotics/weapons related incidents:
• During the month of January, Officers recovered small amounts of marijuana, cocaine, crack cocaine,
prescription medications, paraphernalia, and three handguns.
Public Works Report: January 2022
Work Orders
25 completed within two days
Public Spaces
42 staff hours
Cemetery
3 graves marked
Removed Holiday Lighting
24 staff hours
Leaf Collection
10 loads of leaves
Snow/Ice events
333 staff hours
101 E. Orange St., Hillsborough, NC 27278
919-732-1270 | www.hillsboroughnc.gov | @HillsboroughGov
Utilities Department Status Report for February 2022 (covering previous month)
PROJECT/CATEGORY STATUS
WTP A vendor will be returning around February 7 to assess and repair (if needed) the other
two filters.
A new chlorine feed line from was installed by staff between the main building and the
large clearwell due to partial blockage of the existing feed line. Staff also installed a
redundant parallel line to avoid similar problems in the future. No violations occurred.
West Fork of the Eno
Reservoir
The reservoir is at 35.9 feet. The new Phase 2 normal pool elevation is 53 feet. The
releases met or exceeded the minimum required release. Both Lake Orange and Lake
Ben Johnson are spilling.
We will be speaking with someone about the regrowth around the reservoir previously
cleared for the new Phase 2 pool elevation. Due to a delay in starting the project due to
the pandemic, the area may need additional clearing to prevent sediment from
accumulating in the reservoir when it is filled.
The Director is looking at updating the 20-year-old level and flow controls at the site.
New gates have been installed at the drives which helps deter trespassers.
WFER Phase 2
Construction Project
No change since January report except that the contractor is touching up one area that
did not re-vegetate.
Water Restrictions
None. Stage 1 water withdraw restrictions were lifted on January 9, 2022. The County is
planning to drop Lake Orange soon by 5-6 feet for work. Lake Orange will be down for
6/8 months.
Funding Opportunities
The FEMA BRIC applications for River Pumping Station and a water booster station
were finalized and submitted to the state. In turn, the state included them in their
submittal to the feds on January 25th or thereabouts. We will not hear of the selection
results until early summer 2022. The town also submitted letters of interest for these
two projects to the Hazard Mitigation Grant Program as backup. If invited to submit a
full application, we will do so.
The town is also working with TJCOG on available grant funding opportunities. Routine
meetings are scheduled and TJCOG will send us grant opportunities that potentially
match our capital project needs.
The Director is keeping abreast of typical funding opportunities for water and sewer
needs including State Revolving Funds (SRF), American Rescue Plan Act (ARPA), Low
Income Household Water Assistance Program (LIHWAP), and other opportunities for
assisting with town needs.
Town of Hillsborough | 2
Collection System
Modeling and
Lawndale Evaluation
Staff recently received the reports regarding the Lawndale sewer basin and any
reasonable potential for “band-aid and bridge” approaches to relieving wet weather
capacity in the River pumping station sewer basin. The Lawndale system, constructed
decades ago, is in poor shape and needs to be rehabilitated and in parts, replaced.
There are a few opportunities to modify some things in the basin as well that may
temporarily reduce wet weather flows so small amounts of additional capacity can be
accommodated until upsizing of the interceptors and River pumping station can be
achieved. Upsizing cannot be avoided to support future growth.
Development and
Town Project Activity
No change since last report. There remain increased inquiries on parcel development
within our service area, in and out of town.
Staffing The Utilities Department is still seeking a civil engineer and two inspectors. A new utility
maintenance technician started on January 28. Intermittent staff have been in and out
due to COVID related matters over the past month. The Department has been
maintaining but everyone is working extremely hard.
Water and Sewer
Advisory Committee
(WSAC) Activities
WSAC in-person meetings have been cancelled during the COVID-19 pandemic. The
next meeting is (was) February 6. Rate restructuring and rate payer education is the
main theme. An in-town member position is being solicited and the group, while
preferring to wait until in-person meetings return, is now sensing they need to move
forward with a selection. The WSAC is happy and excited to have routine board
member representation with Commissioner Hughes. WSAC will be requesting some
joint meetings with the board to discuss important water and sewer topics.